Tender publication / issue date
Tender issued/published on 06/07/2026 (e-Tender No. 2026/03; (n)Procure Tender ID 321126).
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Providing Housekeeping Services for IITRAM
IITRAM · Ahmedabad, Gujarat321126
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
6 Jul 2026
17 Aug 2026
₹3.6 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender issued/published on 06/07/2026 (e-Tender No. 2026/03; (n)Procure Tender ID 321126).
No pre-bid meeting date or formal clarification/query submission deadline is prescribed in the tender or Corrigendum-I.
Last date & time for online bid/offer submission: 17/08/2026 till 18:00 Hrs (amended by Corrigendum-I from 27/07/2026 till 18:00 Hrs).
Last date and time for bid/offer physical document submission: 19/08/2026 at 17:00 Hrs (amended by Corrigendum-I from 29/07/2026 at/till 17:00 Hrs).
Date & Time for opening of technical bid/offer: 21/08/2026 at 11:00 Hrs (amended by Corrigendum-I from 30/07/2026 at 11:00 Hrs).
Date & Time for Presentation: 24/08/2026 at 14:00 Hrs (amended by Corrigendum-I from 03/08/2026 at 14:00 Hrs).
Date & Time for opening financial bid/offer: to be informed later through email (only to technically qualified bidders).
Bid validity is 120 days from the date of technical bid opening.
Initial contract 01 year (first 03 months probation); may be renewed on same T&Cs for further 02 years (one year at a time). Agreement and performance security due within 30 working days of award.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No explicit estimated cost or tender value is stated in the tender documents.
Tender fee Rs.17,700/- (including 18% GST), non-refundable.
EMD Rs.3,60,000/- (Rupees Three Lacs/Lakhs Sixty Thousand Only), refundable subject to T&Cs; MSE bidders with valid item-covering MSME certificate (GoG/GoI only) may claim EMD exemption.
Successful contractor must deposit Performance Security of Rs.6,00,000/- (also worded as @5% of total cost of contract) within 30 days of order, valid for contract period plus two months.
Online financial bid (Section F) covers 40 unskilled labourers, 02 graduate supervisors, and monthly cleaning material/consumable/machinery maintenance charges, without GST in base rates; GST as applicable.
Monthly RA-bill payments against clear tax invoice and supporting documents; advance payment not allowed. Supporting clauses state both ‘within 10 days’ and ‘within 30 working days’ — see contradictions.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Valid firm registration, PF registration, GST, PAN, Labour Department registration, and last-three-FY ITRs are mandatory pre-qualification documents.
CA-certified annual gross turnover not less than Rs.3.60 Crores in each of FY 2023-24, 2024-25 and 2025-26; not loss-making in two of those three years; Bank Solvency Certificate FY 2025-26 minimum Rs.70.00 lacs.
Must furnish EMD Rs.3,60,000/- and tender fee Rs.17,700/- with technical bid, unless claiming EMD relaxation with valid MSE/MSME certificate covering tendered items issued by GoG or GoI only.
Bidder must have a representative office in Ahmedabad / Gandhinagar, Gujarat, with proof in the physical bid.
Minimum 03 successfully completed housekeeping/similar works each costing at least Rs.90.00 Lacs in last 05 years for Govt/PSU/Autonomous/University/Institutes; plus minimum 02 contracts each deploying at least 40 persons for housekeeping in last 03 FYs (2023-24 to 2025-26).
Blacklisted firms are rejected; mandatory non-blacklist undertaking (Table-V). Key managerial relationship with IITRAM debars the bidder; non-relationship certificate (Table-VI) mandatory. False information attracts 03-year debarment from IITRAM tenders.
Joint venture with any other companies is not allowed. Successful bidder must perform services itself; subcontracting leads to security-deposit forfeiture and contract termination.
After meeting Section B eligibility, bidders must score minimum 60/100 technical marks (including presentation) under QCBS Annexure-I to reach financial evaluation.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Housekeeping and garden/horticulture maintenance for IITRAM Academic Campus and Residential Campus (Girls/Boys Hostels + Staff Quarters), Ahmedabad — total approx. 4,49,628 sq.ft.
Defined daily, weekly and monthly cleaning programme covering interiors, toilets, hostels, compound, waste disposal to AMC-designated place, and garden development/maintenance.
Pre-office clean 08:00–09:00 a.m.; daytime cleaning 09:00 a.m.–05:30 p.m. at 2–3 hour intervals for high-traffic areas. Work all days except Sunday and Institute public holidays unless Institute specifies otherwise; event cleaning on holidays without extra cost.
Financial bid structured around 40 unskilled labourers and 02 graduate supervisors; Institute may increase/decrease manpower and area during contract. Supervisors must hold degree of sanitation or any bachelor degree.
Bidder supplies all consumables (branded list with monthly quantities) and minimum machinery/equipment list; materials register to be maintained and shown periodically.
Initial 1-year service contract (3-month probation) renewable up to further 2 years; purpose limited to contractual cleaning/housekeeping — no other business/residence use of premises; no subcontracting.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-bid e-tender: download from www.iitram.ac.in and/or https://educationtender.nprocure.com/; financial bid online only on (n)Procure; technical documents + fee/EMD physically by RPAD/Speed Post/in person only.
Envelope (1) Technical bid/offer; Envelope (2) Tender Fee & EMD; both sealed and placed in a main covering envelope superscribed “Please Don’t Open, bid for Tender No. 2026/03: Providing Housekeeping Services for IITRAM” with due date, address, contact number and email.
Tender document and enclosures must be filled, signed and stamped on each page; documentary evidence for each PQ criterion duly attested by bidder, serially numbered; bids in English.
Technical bid opened first; provisionally approved bidders present work methodology; min 60/100 technical marks; financial bid of qualified bidders opened online; QCBS 60:40 combined score decides successful bidder.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Corrigendum-I to e-Tender No. 2026/03 ((n)Procure ID 321126) extends online submission, physical submission, technical opening and presentation dates; financial opening remains to-be-informed; all other T&Cs unchanged.
Apply original tender terms with the Corrigendum-I dates: online 17/08/2026 18:00; physical 19/08/2026 17:00; technical opening 21/08/2026 11:00; presentation 24/08/2026 14:00; financial opening later by email; bid validity 120 days from technical opening.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The same performance-security clauses state both a fixed Rs.6,00,000/- and ‘at the rate of @5% of the total cost of contract’. Unless quoted annual contract value is exactly Rs.1.20 crore, the two measures conflict; bidder should seek written clarification which figure/form prevails.
Section C cl.25 and cl.35 say payment will be made within 10 days after bill/supporting documents, while cl.32.1 says RA bills are paid within 30 working days. Both remain in force; treat the longer formal RA-bill clause as the safer planning assumption and seek clarification.
Original NIT still prints online/physical/technical/presentation dates of July–early August 2026 (including Section A cl.1 and cl.23.2–23.3), while Corrigendum-I substitutes August 2026 dates. Corrigendum-I prevails; ignore unamended body dates for compliance.
Introduction states Academic Campus as Basement + GF + 6 Floors (+ workshop/cafeteria), while Section D says the institute building comprises basement, ground floor and 11 floors and currently uses only 06 floors with GF/basement/workshop/cafeteria. Scope of unused upper floors is ambiguous for staffing and pricing.
Page 3 calls the successful combined-score bidder ‘(H1)’, while evaluation cl.25.5 calls the successful bidder ‘(L1)’ after Annexure-II weighted scoring. Method is QCBS highest combined score, not pure lowest-price L1.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask IITRAM to confirm whether Performance Security is the fixed Rs.6,00,000/-, or 5% of the awarded contract value, or the higher of the two, and whether BG/FDR/DD face value must match that figure.
Seek written confirmation whether monthly RA bills are paid within 10 days (Section C cl.25/35) or within 30 working days (cl.32.1), and what supporting documents are mandatory each month.
Request a definitive area/floor schedule: whether unused floors above the currently used 06 floors are in day-one scope, and how rate adjustment will work if area/manpower is increased mid-contract.
Confirm whether garden development/maintenance (irrigation, manure, pesticides) and all Section D machinery must be delivered within the quoted 40 labourers + 2 supervisors + Table C monthly charges, or if specialized horticulture staff/equipment is extra.
Ask how Sunday/public-holiday event cleaning ‘with no extra cost’ interacts with minimum wages, overtime under labour law, and the financial-bid assumption of 26 working days/month.
Eligibility lists PF and Labour Department registration but not ESIC registration, while financial bid and presentation require ESIC costing/compliance — confirm whether ESIC registration proof is mandatory at bid stage.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Multiple per-day/per-event penalties can stack from running bills (complaints, manpower shortage, attendance register, uniform, late billing).
Institute may terminate on unsatisfactory performance with 30 days’ notice; worker rule breaches can terminate contract and seize Security Deposit/EMD with clause stating bidder has no right for legal action; false info → 3-year debarment.
Contractor bears all accident/injury/death medical costs, third-party claims, property damage/theft by workers, police verification, uniforms, minimum wages and PF proofs; non-submission of PF/labour proofs blocks monthly payment.
Sunday/holiday event cleaning is mandatory with no extra cost; Institute may increase/decrease area and manpower during contract — pricing risk if variation mechanism is only unit rates without volume protection.
High EMD (Rs.3.60 lakh) and performance security (Rs.6 lakh / 5%), no advance payment, possible 30-working-day payment cycle, recoveries without prior intimation, and no payment until performance security is deposited.
Entire scope (housekeeping + garden + machinery ownership/maintenance) must be self-performed; subcontracting forfeits security and terminates contract — capacity and asset-ownership risk.
30 marks for work plan/methodology plus other presentation-driven scores mean technical qualification and final H1 outcome depend heavily on committee evaluation; financial bid of non-60 scorers never opens.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The I/c. Registrar, Institute of Infrastructure, Technology, Research And Management (IITRAM), Near Khokhra Circle, Maninagar (East), Ahmedabad – 380026, Gujarat, India.
Physical technical documents, tender fee and EMD are to be delivered to Office/Room No. G2, IITRAM, Near Khokhra Circle, Maninagar (East), Ahmedabad-380026, Gujarat (to The I/c. Registrar). Technical bid opening is at the same G2 premises.