Providing Housekeeping Services for IITRAM

technical bid/offer

Date & Time for Presentation 03/08/2026 at 14:00 Hrs.

Date & Time for opening of To be informed later through email

financial bid/offer (Will be informed only technically qualified bidders)

Bid Validity 120 days from the date of technical bid opening

Performance Security Rs.6,00,000/- (Rupees: Six Lakhs Only)

The I/c. Registrar

Institute of Infrastructure, Technology, Research And Management

Near Khokhra Circle, Maninagar (East),

Tender Inviting Authority

Ahmedabad – 380026, Gujarat, India.

Contact No.: 079-67775430

E-mail: [email protected]

INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT

-: INTRODUCTION: -

The Institute of Infrastructure, Technology, Research And Management (IITRAM) has been

established by the Government of Gujarat as an Autonomous University and has been mandated to

bring about significant change in Engineering Education with respect to Technical and Managerial

knowledge in the area of Infrastructure.

The Institute offers Bachelor and Master of Technology programs in Civil Engineering, Mechanical

Engineering Electrical Engineering, and Computer Science Engineering. The Institute also offers

Ph.D. studies in various fields in Basic Sciences, Engineering, Humanities and Social Sciences.

The Institute is located at Khokhara Circle (Nearby), Maninagar (East), Ahmedabad, Gujarat, India –

The Institute is having following premises:

Sr. Approx. Area

IITRAM Academic Campus (Basement + GF + 6 Floors +

Workshop Area + Cafeteria)

Residential Campus (Opp. Anupam Cinema Road)

2 (IITRAM Girls Hostel + IITRAM Boys Hostel + IITRAM Staff

Total Area (In SQ.FT.)

In case of increase/decrease in the area to be cleaned, the Institute may request the appointed

Contractor from time to time during the Contract duration. Accordingly, the manpower

(including supervisors) will be increase/decrease as per the instructions of the Institute during

the Contract Period.

Housekeeping of above Institute premises is the necessary work. Hence, the following tasks are

included in it:

• Cleaning of all the common passages of the building including foyer, circulation area, general

toilet, officer's toilet, and ladies toilet

• Cleaning of passages and gallery of all the floors

• Cleaning of Workshop building with surrounding space

• Cleaning of the stairs of the building

• Cleaning of the roofs of the building

• Cleaning of parking area

• Cleaning of the cellar.

• Cleaning of the side roads

• Cleaning approx. area to be cleaned is as follows:

a) IITRAM Academic Campus (Basement + GF + 6 Floors + Workshop Area + Cafeteria)

with surrounding space

b) Residential Campus (Opp. Anupam Cinema Road) (IITRAM Girls Hostel + IITRAM

Boys Hostel + IITRAM Staff Quarters) with surrounding spaces

• Cleaning of Cafeteria building with surrounding space

• Maintenance of the garden within IITRAM Academic Campus and Residential Campus (Opp.

Anupam Cinema Road)

In this way, cleaning of all the above-mentioned areas is required with appropriate use of ultra-

modern instruments and machinery. Also, Garden lawn of the Institute is to be maintained in the same

way. Above mentioned tasks are to be executed by the bidder(s)/Contractor and under the supervision

of the bidder(s)/Contractor supervisor in consultation with Institute authorities. In addition to that,

Institute may increase or decrease the area as per the need in future. Bidder(s)/Contractor interested in

the said work may visit the Institute for a fair understanding of work. The shortlisted bidders will have

to give a presentation to the appointed committee of the Institute, as when called, at IITRAM. The

60% weightage will be given for technical evaluation on technical parameters (subject to eligibility

criteria as per SECTION ‘B’) and remaining 40% will be given on financial part/bid. The successful

(H1) bidder will be considered based on combined weighted score of QCBS tender bid.

QCBS (Quality & Cost Based Selection)

QCBS is a procurement method used for selection of service providers where both the technical

quality and financial cost are considered for evaluation. Under this method, bidders are first evaluated

on technical parameters laid down in these tender documents. Financial bids of only technically

qualified bidders are opened. Thereafter final selection is made based in combined weightage of

technical score and financial quote (e.g. 60:40 marks ratio) ensuring selection of the most suitable and

cost-effective bidder while maintaining quality standards for tendered work/services.

INSTRUCTIONS TO BIDDERS

Inviting quotations through e-Tender format for “Providing Housekeeping Services for

1. The Institute of Infrastructure, Technology, Research And Management (IITRAM) invites

quotations for “Providing Housekeeping Services for IITRAM” from authorized and eligible

service providers under “TWO BID SYSTEM IN E-TENDER FORMAT”. Interested bidders

who wish to participate in this e-Tender may obtain the tender documents from IITRAM website

i.e., www.iitram.ac.in and/or from https://educationtender.nprocure.com/. After submission of

online bid on (n)Procure portal, the bidder(s)/contractor(s) have to submit the technical bid/offer

documents through RPAD, Speed Post or in Person till the last date and time prescribed for

submission in this tender notice. Tender sent by other means will not be accepted in any case.

The EMD, Tender Fee, other essential documents as indicated in this tender notice should be

submitted on or before 29/07/2026 till 17:00 Hrs. in the office of the IITRAM; “Address:

Room No. G2, IITRAM, Near Khokhara Circle, Maninagar (East), Ahmedabad-380026,

Gujarat”. Financial bid is to be submitted in electronic form only at (n)Procure Portal

(https://educationtender.nprocure.com/).

2. Manual bids/offers shall not be accepted.

3. The eligibility criteria to the tenderers of the tender are mentioned in SECTION ‘B’ of the

tender document.

4. The General T&Cs and Other Instructions for Providing Housekeeping Services for IITRAM are

mentioned in SECTION ‘C’ of the tender document.

5. The detailed ‘Scope of Work’ of the CONTRACT are mentioned in SECTION ‘D’ of the tender

6. Intending tenderers are advised to visit Institute’s website i.e. www.iitram.ac.in and (n)Procure

Portal, i.e., https://educationtender.nprocure.com/ regularly till closing date of submission of

tender for any corrigendum(s)/addendum(s)/ amendment(s).

7. Anyone or more of the following action/commission/omission are likely to cause summarily

rejection of the bid/offer:

7.1 Any conditional bid(s).

7.2 Any bid in which rates have not been quoted in accordance with the specified

formats/details as specified in the bid/offer document.

7.3 Any effort by a bidder to influence the Institute in bid evaluation, bid comparison or

contract award decision.

7.4 Any bid(s) received with a period of validity shorter than 120 days.

8. Joint venture with any other companies is not allowed.

9. Interested and eligible bidders/contractors may obtain further information or clarification from

the IITRAM Office. Phone: 079-67775430; e-Mail: [email protected]

10. In case the tender is cancelled, the tender fee will not be refunded to the concerned bidder.

ELIGIBILITY CRITERIA

(Pre-Qualification Criteria)

1. Photocopy of valid Firm Registration Certificate.

2. Photocopy of valid PF registration.

3. Photocopies of filed Income Tax Returns for the last three Financial Years (i.e. 2023-24, 2024-25

4. Photocopy of firm’s valid GST (Goods and Service Tax) registration.

5. Photocopy of firm’s valid Pan Card.

6. The bidder’s annual financial gross turnover in each of the last three financial years, i.e. 2023-24,

2024-25 and 2025-26 duly certified by the CA should not be less than Rs.3.60 Crores.

Moreover, the firm/company should not be a loss making company in two (02) of the last three

(03) financial years.

7. The bidder has to furnish Bank Solvency Certificate of the year 2025-26 for an amount of

minimum Rs.70.00 lacs (Rupees: Seventy Lacs Only).

8. Earnest Money Deposit (EMD) of Rs.3,60,000/- (Rupees Three Lakhs Sixty Thousand Only)

and Tender Fee of Rs.17,700/- (Rupees Seventeen Thousand Seven Hundred Only).

• Bidders registered with Micro and Small Enterprises (MSEs) and having valid MSE

Certificate will be considered for relaxation of EMD. In view of the above, if the bidder will

claim for EMD exemptions, the bidder should meet all the criteria for Micro and Small

Enterprises. The bidder must submit the supporting document i.e. MSME registration

certificate issued by competent government bodies (i.e. issued by Government of Gujarat &

Government of India only) to become eligible for the EMD exemptions. The registration

certificate (MSE) of the bidder must cover the item(s) tendered to get EMD exemptions.

9. The bidder must have a representative office in Ahmedabad / Gandhinagar, Gujarat. Appropriate

proof shall be submitted along with physical bid document as documentary evidence.

10. Photocopy of Labour Department registration. The bidder/Contractor should be registered with

Labour Department.

11. The bidder should provide minimum 03 (three) successfully work completion certificate of

Housekeeping Services/similar services provided costing at least Rs.90.00 Lacs (Rupees:

Ninety Lacs Only) during last 05 (five) years from Government

Department/Organization/PSU/Autonomous Bodies/University/ Institutes. Proof documents

such as (i) Satisfactory completion /performance report (OR) (ii) proof of release of Performance

Security after completion of the contract (OR) (iii) proof of settlement / release of final payment

against the contract (OR) (iv) any other documentary evidence that can substantiate the

satisfactory execution of each of the contracts cited above.

12. The bidder should provide minimum 02 (two) Contract with minimum 40 (forty) persons for

providing housekeeping services in each during last 03 (three) years i.e. 2023-24, 2024-25 and

13. The bidder should submit e-tender document duly filled and signed with the stamp on each page

of the tender documents and on the enclosures to show that the bidders have read and understood

all the details and terms & conditions of the tender thoroughly.

14. If the firm is blacklisted by Central Government/State Government or any other government

body, then its submitted tender will be rejected. It is essential for bidder/firm to submit an

UNDERTAKING (TABLE-V) on its firm’s letter head that the bidder/firm is not blacklisted,

failing which the tender will be summarily rejected.

15. Relationship of key managerial positions (owner/promoters/directors) of the contractor/bidder

with key managerial positions of IITRAM Ahmedabad will debar the contractor/bidder(s) from

tendering. A non-relationship certificate (refer Table-VI) must be submitted along with the bid.

16. Technical bid/offer must be accompanied by Tender Fee, Bid Security (EMD) or MSME

Certificate, and other essential documents as specified in this tender notice. The bids/offers

submitted without tender fee, Bid Security (EMD), and essential documents as specified in this

tender notice will be summarily rejected.

17. If any bidder/contractor(s) fails to meet any of the above eligibility criteria, he/she will be

GENERAL TERMS AND CONDITIONS OF CONTRACT

1. Bid validity period - 120 days from the date of technical bid opening.

2. The bidder must comply with all statutory requirements regarding labor law / welfare law as

imposed by Government authorities from time to time.

3. The CONTRACT will be initially for a period of one (01) year (wherein, the first three (03)

months will be considered as a probation period within which if the working system would be

proved to be unsatisfactory, the contract will be terminated) which may be renewed on the

same T&Cs for further period of two (02) year (one year at a time) by Institute of

Infrastructure, Technology, Research And Management, Ahmedabad depending on

requirement of the Institute and performance of the CONTRACTOR. However, due to

administrative or any other reasons, if this service is required for termination, then intimation

before a month is required to be given.

4. The bidder has to quote their rates at (n)Procure portal (i.e.

https://educationtender.nprocure.com/) as per Financial Bid (Refer SECTION ‘F’).

5. In case of increase/decrease in the area to be cleaned, the Institute may request the

appointed Contractor from time to time during the Contract duration. Accordingly, the

manpower (including supervisors) will be increase/decrease as per the instructions of the

Institute during the Contract Period.

6. GST should be paid as per Goods and Service Tax (GST) norms.

7. The bidder will have to produce all necessary documents as mentioned in this e-tender notice

and on the basis of their work experience, (in the presentation) as they will be preferred.

8.1 If more than three complaints are received and remain unresolved for one week, then

Rs.500/- per complaint will be deducted as a penalty from the total payable amount.

8.2 As per the demonstration in the presentation by the bidder, if the daily manpower is

not deputed then Rs.500/- per day penalty will be deducted for supervisor and

Rs.300/- per day penalty will be deducted for shortage of unskilled / semi-skilled

worker from the total payable amount.

8.3 If bidder will not provide the worker / supervisor attendance register or failure in

confirmation given by the Institute Authorities, then, per day Rs.500/- as a penalty

will be deducted from the bill.

8.4 If the worker will be found without uniform, per day per worker Rs.50/- as a penalty

will be deducted from the bill.

8.5 Non-submission of bill by 10th day of every month may attract a penalty of Rs.5000/-

per monthly bill.

9. Generally, all the tasks/work of the cleaning are to be done as demonstrated in SECTION D

(Scope of Work). If though, for any reason, the filth comes up, immediately the cleaning has

to be done. Moreover, if for any accidental reason, the office asks for cleaning, then

immediately, the cleaning has to be done.

10. The bidder will be responsible for the maintenance, repairing and security of the machines

which will be used for cleaning.

11. The bidder has to maintain a register for regular use of the materials and the supervisor has to

present the register to the Institute periodically.

12. To check the regular cleaning process, proper supervisors, with the degree of sanitation or any

bachelor degree holder must be appointed and required details of it should be presented in the

demonstration only.

13. The bidder has to appoint workers who are mentally and physically fit and are more than

(eighteen) years of age for the cleaning process. Their identity cards showing their names,

residential addresses, with passport size photo has to be submitted in the office. If during the

year supervisor or workers are to be changed then their identity cards showing their name,

residence address with passport photos are to be submitted in the office.

14. The successful bidder(s)/Contractor must pay the prevailing minimum wages as fixed by

the Labour Department, Government of Gujarat to all the staff appointed under this

CONTRACT. Moreover, the bidder has to follow the laws of the Government of India /

Government of Gujarat. Proof has to be submitted every month for the same.

15. Any of the Government / Semi-Government employees who have been removed / asked to

resign or have been asked for compulsory retirement cannot be employed as a worker for

cleaning this Institute premises.

16. If the work of any of the worker is not found satisfactory or not following the instructions of

the Institute officer/staff, then that worker has to be changed by the concerned bidder

17. If any worker is found drunken or taking drugs or gambling or found doing any misconduct,

then that worker will be required to be withdrawn. Institute’s opinion in this regard will be

considered final.

18. All the workers will have to humbly behave with the staff and work with discipline and

should not affect negatively the working atmosphere of the Institute as well as have to work

in a way, so that the discipline of the Institute is maintained.

19. The bidder will have to provide attendance muster, salary muster etc. registered under labour

act whenever the Institute authority asks for examination.

20. During working hours, if the staff members occupied by the bidder(s)/Contractor met with

any sort of accident or physical injury / death occurrences etc., then the bidder will be legally

responsible to attend. The Institute will not be responsible for paying any medical allowance,

cost for any loss, price for medicines etc. in this regard.

21. The bidder will have to abide the rules of labour contract as well as PF contract. Proofs are to

be submitted at regular interval of 03 (three) months without fail. In case of, non-submission

of such certificates, payments for that month will not be released.

22. The successful bidder only, who has been given the contract has to provide all the services.

Any other party or sub-bidder(s)/Contractor should not be given the task by the selected

bidder(s)/Contractor. If found doing so, the security deposit will be forfeited, and the contract

will be terminated.

23. During the tenure of the contract, if any of the workers is found tormenting the rules of the

contract, the contract will be terminated as well as the Security Deposit(s)/EMD amount will

be seized. In this case, bidder with whom the deal is finalized will not have any right for legal

24. If any of the workers during the working hours is found causing harm to Institute property or

stealing anything, the sole responsibility will remain with the bidder, and the bidder will be

responsible to compensate the harm besides facing penal action.

25. The bidder will have to present two copies of bill and advance receipt every month for

cleaning tasks. With this, documents like the satisfactory work certificate issued by the

authority of the Institute, attendance muster, list of used material, other necessary documents,

etc. will have to be submitted to get examined by the office and if found worthy, the payment

will be made within 10 days.

26. If any bidder by one or other way will be found doing any sort of forcing or influencing on

selection procedure, then such bidder's tender will not be taken into consideration.

27. At the time of opening the tender, the representative of the bidder can remain present if they

wish. Other than that, Institute is not going to wait for them and the bidder coming late than

the prescribed time will not be entertained with their arguments.

28. The office of the Institute will be authorized for the acceptance or rejection of the price list

without any reason.

29. None of the contractors or the workers will use any of the rooms or compound area of the

Institute as their residence or office.

30. Due to any adverse reason, if the authorized persons’ death occurs, the contract will be

automatically terminated. Even though, the final decision will be taken by the Institute.

31. If any of the workers get harmed/ meets with any sort of accident or permanent physical

deficiency, the bidder will be the sole responsible authority.

32. If any of the persons from the Institute will have any sort of material or physical harm by any

of the workers, the bidder will be solely responsible to compensate the harm caused by their

employees. The bidder will have to repay on his own. If it is not paid by the bidder, the

payment will be done from the running bill amount or at the last it will be reimbursed as a

revenue charge from the bidder to the office of the Institute.

33. Contract will be given with the sole purpose of cleaning. So the purpose is limited to its

contractual tasks only. Besides the cleaning tasks, no other activities like other business or

work will be tolerated if found.

34. The changes in contract, cancellation of contract, cancellation of any term or condition as

well as the interpretation of the same will be considered as per the only authority of the

Institutional office.

35. After satisfactory completion of tasks, submission of the bill and after the necessary

deduction of the tax/other applicable recoveries, the payment will be made within 10 days.

36. The bidder will have to give the uniform and I-Card with specific logo fixed by the Institute

to the workers mandatorily (minimum 02 pairs for every calendar year i.e. 01 pair for every

37. The bidder must provide police verification certificate for all the employees deployed at the

38. All the employees deployed at the Institute by the bidder will perform duty in proper uniform

and have to work for all days except Sunday and Institute declared Public Holidays unless

specified otherwise by the Institute.

39. In case of any function, occasion, extra-curricular activities planned on Sundays and Public

Holidays, then cleaning must be done on those days; no extra cost will be paid for the same.

40. All or any Claim(s), dispute(s) or difference(s) arising out of or in connection with this

agreement shall be subject to the jurisdiction of the Courts at Ahmedabad only.

41. In case of any third-party claim against IITRAM for any act of the employees of the bidder,

the bidder shall act as guarantor and indemnify IITRAM to the extent of all claims and

expenses arising out of this work contract.

42. Cost of bidding:

The bidder shall bear all costs associated with the preparation and submission of its bid/offer, and

IITRAM, hereinafter referred to as the ‘Purchaser’, will in no case be responsible or liable for these

costs, regardless of the conduct or outcome of the bidding process.

43. Non responsiveness and rejection of a bid:

The bidder is expected to examine all instruction(s), form(s), terms & conditions and specifications in

the bidding documents. Failure to furnish all information required by the bidding documents or

submission of a Bid/Offer not substantially responsive to the bidding documents in every aspect will

be at the bidder’s risk and cost and may result in rejection of its bid/offer.

44. Amendment(s) of Bidding Documents:

44.1 At any time prior to the deadline for submission of bids/offers, the Purchaser (namely

IITRAM) may, for any reason whether at its own initiative or in response to a clarification

requested by a prospective bidder, modify the bidding documents by issuing amendment(s).

44.2 The amendments/corrigendum will be notified by posting on Institute’s website i.e.

www.iitram.ac.in & will be binding on all the bidder(s).

44.3 In order to allow reasonable time to prospective Bidders to take such amendment into account

in submission of their bid, the Purchaser may, at its discretion, extend the deadline for the

submission of bids.

45. LANGUAGE OF BID:

All documents relating to the bid(s)/offer shall be in the English language.

46. TERMINATION OF CONTRACT:

46.1 Termination on expiry of the Contract

This Agreement shall be deemed to have been automatically terminated on the expiry of the

CONTRACT period unless IITRAM has exercised its option to extend this CONTRACT in

accordance with the provisions, if any, of this CONTRACT.

46.2 Termination on Account of Insolvency

In the event the CONTRACTOR at any time during the term of this Agreement becomes

insolvent or makes a voluntary assignment of its assets for the benefit of creditors or is

adjudged bankrupt, then IITRAM shall, by a notice in writing have the right to terminate this

CONTRACT and all the CONTRACTOR's rights and privileges hereunder, shall stand

terminated forthwith.

46.3 Termination for Unsatisfactory Performance

If IITRAM considers that the performance of the CONTRACTOR is unsatisfactory or not up

to the expected standard, IITRAM shall notify the CONTRACTOR in writing and specify in

detail the cause of such dissatisfaction. IITRAM shall have the option to terminate this

Agreement by giving 30 days’ notice in writing to the CONTRACTOR, if CONTRACTOR

fails to comply with the requisitions contained in the said written notice issued by IITRAM.

47. SAFETY AND LABOUR LAWS:

CONTRACTOR shall comply with the provision of all laws including Labour Laws, rules,

regulations and notifications issued thereunder from time to time. All safety and labour laws enforced

by statutory agencies and by IITRAM shall be applicable in the performance of this CONTRACT and

CONTRACTOR shall abide by these laws.

CONTRACTOR shall take all measures necessary or proper to protect the personnel, work and

facilities and shall observe all reasonable safety rules and instructions. No smoking or consumption of

alcohol/any other prohibited substance shall be permitted while on duty by any of contractor’s

personnel in IITRAM premises or during work hours.

The CONTRACTOR shall report as soon as possible any evidence which may indicate or is likely to

lead to an abnormal or dangerous situation and shall take all necessary emergency control steps to

avoid such abnormal situations.

48. DISCIPLINE:

CONTRACTOR shall carry out operations hereunder with due diligence and in a safe and

workmanlike manner according to good practice. CONTRACTOR shall maintain strict discipline and

good CONTRACT among its employees and shall abide by and conform to all rules and regulations

promulgated by IITRAM governing the operations. Should IITRAM feel that the conduct of any of

CONTRACTOR or contractor’s employees is detrimental to IITRAM’s interest, IITRAM shall have

the unqualified right to request for the removal of such employee either for incompetence,

unreliability, misbehavior, security reasons etc. while on or off the job. The CONTRACTOR shall

comply with any such request to remove such personnel at CONTRACTOR’s expense

unconditionally. The CONTRACTOR will be allowed a maximum of 02 (two) working days to

replace the person by a competent qualified person at CONTRACTOR’s cost.

(SCOPE OF WORK)

The Institute building comprises of basement, ground floor and 11 floors which includes 02 Gents and

02 Ladies washrooms on each floor.

Currently, the Institute uses only 06 floors with ground floor, basement, workshop and cafeteria

building. In addition to that, Institute maintains its Residential Campus (Opp. Anupam Cinema Road)

i.e. IITRAM Girls Hostel + IITRAM Boys Hostel + IITRAM Staff Quarters.

1. Required Daily Cleaning Tasks:

a) Dusting, sweeping and mopping of the staircases, walls, partition etc. of the building on each

floor including ground floor. Besides this, from the entrance of the building including the

whole compound areas, gardens, open space areas and parking areas should be cleaned.

b) Toilets, Bathrooms, Toilets Blocks etc. should be cleaned with cleaning materials wherein the

check-list must be kept for the cleaning person.

c) Complete cleaning of the Building Compound.

d) Cleaning of student’s hostel rooms, washrooms, stairways and premises, etc.

e) Waste gathered during the cleaning process along with the waste gathered from the various

offices must be disposed at a designated place in consultation with Ahmedabad Municipal

Corporation (AMC).

f) Spit pans and dustbins should be cleaned regularly.

g) Entire office area including glass partitions of the offices on the ground floor.

h) Main foyer and other foyer if required twice a day (more frequently in case of events).

i) To develop the garden and maintain it (including irrigation, sprinkling manure and pesticides)

j) To clean all class rooms including the furniture and glasses etc.

k) The fixed work must be done twice a day, while Ground floor offices and foyer must be

cleaned thrice in a day.

2. Weekly Cleaning Tasks:

a) Each floor areas must be cleaned with water and detergent.

b) Basement Parking and ducts must be cleaned.

c) Windows and doors.

3. Monthly Cleaning Tasks:

a) Every month, the whole building must be cleaned including cleaning cob-webs, wall cleaning,

roof cleaning, terrace, balconies etc.

b) Cleaning of main and back foyers including 7th floor foyer at least twice in a month.

c) Cleaning of gutters as well as ducts.

d) Deep cleaning of the rooms/labs

4. Schedule of Daily Cleaning:

Tasks before the Office hours (Between 08:00 a.m. to 09:00 a.m.) Before the arrivals of the official

staff in the building, the building as well as the compound should be cleaned thoroughly.

Tasks during the day (Between 09:00 a.m. to 05.30 p.m.) During the day, areas getting dirty

frequently due to the people moving around, frequently used places like toilets, bathrooms, toilet

blocks, building lobby etc. should be cleaned at regular interval of two to three hours so that the

building premises remain clean and hygienic.

Estimated details of the materials and consumables used in cleaning (Per month basis/ Material is to

be provided by the bidder)

• Bathroom Cleaners

• Air Fresheners

• Toilet Cleaners

• Floor Cleaners

• Sanitary Cubes

• Vacuum Cleaners

• Brooms (big and small)

Note: Interested bidder(s) are requested to visit personally and examine the details of work of cleaning

at Institute of Infrastructure, Technology, Research and Management before filling up the details of

the tender. Presently, the Institute is using its full capacity, so all the areas must be cleaned regularly.

Bidder has to estimate the cost according to the present use and for additional area, if any, in future.

The expected list of housekeeping materials & machinery to be used are listed as below:

ESSENTIALS CONSUMABLES TO BE USED

Sr. ITEMS NAME WITH PERMISSIBLE BRAND APPROX. QUANTITY

1 HAND WASH (Dettol/ Lifebuoy/Savlon/ Santoor / Godrej) 20 ltr.

2 WASHROOM CLEANER (R1 / R6 /Harpic / Lizol /Dettol) 15 ltr.

3 D7 Multipurpose cleaning agent / Bleaching 5 ltr

4 R3 GLASS CLEANER (Colin / Mr. Muscle / CIF / Windex) 5 ltr.

5 PHENYL (Peacock / Lizol / Dr. Walker) 20 ltr.

6 GARBAGE BAGS – BIG : SMALL 07Kgs

7 PRESSURE PUMP 04 Nos

8 TOILET BRUSH 08 Nos

9 URINAL CUBES/SANI CUBES (Odonil / Sunny) 50 Pkts (250 gm)

10 NEPTHLIN BOLLS & Cubes (Sunny / Mega ) 5 Kg

11 SOFT BROOM 30 Nos

12 WIPER (BIG & LONG SIZE) 6 + 4 =10 Nos

WASH ROOM FRESHNERS (Odonil / Godrej Aer/ Airwick

13 06 Box (Doz. In Box)

14 WET MOPS (Gala/ Taj/ Diversey) 18 Nos

15 WHITE DUSTER 2 Doz.

16 R5 ROOM FRESHNER (Odonil / Godrej Aer/ Airwick /Lovin) 06 Nos

17 SCOTCH BRITE / 3 M 12 Nos

18 COCKROACH SPRAY (HIT (RED) / Mortein) 05 pics (1 Ltr.)

19 INSECT SPRAY (HIT (BLACK) / Mortein) 05 pics (1 Ltr.)

20 BAR/SOAP : VIM/RIN/SURF/TIDE/WHEEL / NIRMA 03 Kg

21 DUST PAN (Supadi) 1 Doz.

22 DRY MOPS : JD Blue 1 Doz

23 BATHROOM WIPER 4 nos.

24 GLASS DUSTER 1 Doz

25 HARD BROOM 02 Doz.

26 HARD BROOM WITH BAMBOO 06 nos.

27 METAL POLISH : (BRASSO) 200 Ml.

R2 FLOOR CLEANER LIQUID (Lizol/Dettol/ Domex /Harpic/

29 BUCKETS -15 LTS 04 Nos

30 HAND GLOVES 1 Doz.

32 Toilet Paper Roll 1 Doz.

33 Tissue Paper Box – Origami/Premium 10 Nos.

34 Hand Towel 12 Nos

35 Scrubber (Steel) 12 Nos.

36 Scrubber (Nylon) 12 Nos.

LIST OF MACHINERY AND EQUIPMENT TO BE USED (Minimum)

1. Industrial Vacuum Cleaner 12. Ergo Disc + Dry Foam Generator

2. Wet and Dry Vacuum Cleaner – 02 Nos. 13. Fogging machine

3. Road Sweeper Machine 14. Trolley

4. Single Disc Scrubbing Machine 15. Manual Flipper

5. High Pressure Jet 16. Steam Cleaner

6. Walk behind scrubber drive 17. Portable back mounted high pressure jet machine

7. Carpet Cleaning Machine 18. Hand Trolley

8. Carpet Blower 19. Ladders – 20 ft., 10 ft., etc.

9. Dorsilano backpack vacuum

10. Laundry/Washing Machine

11. Washroom Foam Sterilization Machine

BID SUBMISSION & TENDER PROCESS

1. The tender documents can be downloaded from Institute’s website i.e., www.iitram.ac.in or

(n)Procure Portal, i.e., https://educationtender.nprocure.com/. The bidder(s)/Contractors are

required to submit the Tender Acceptance Letter (Table ‘IV’) endorsed by seal and signature

as acceptance of T&Cs of this tender. Incomplete tenders, amendments and additions to

tender after opening or late tenders are liable to be ignored and rejected.

2. The bidder should submit the Tender in two parts viz., (a) Technical bid/offer in envelop No.

(1); and (b) Tender Fee & EMD in envelope No. (2); both these envelopes should be sealed

and put together in a main covering envelope, superscribed; Please Don’t Open, bid for

“Tender No. 2026/03: Providing Housekeeping Services for IITRAM” with due date and

complete address with contact number and email id. The “Financial Bid” to be filled as per

SECTION ‘F’ and should be submitted online only at (n)Procure Portal as ‘Financial Bid’.

3. Earnest Money Deposit of Rs.3,60,000/- (Rupees Three Lacs Sixty Thousand Only) and

Tender Fee of Rs.17,700/- (Rupees Seventeen Thousand Seven Hundred Only) will be

submitted as per details given below:

3.1 For Electronic Transfer, Bank Account details are as follows:

Account Name: Institute of Infrastructure, Technology, Research And Management

Bank Name: AXIS BANK LTD

IFSC Code: UTIB0002645

Branch Name: Hatkeshwar Ahm GJ, Ahmedabad -

Note: Kindly submit Electronic Transfer advise with UTR details along with bid

3.2 Demand Draft in favor of the “INSTITUTE OF INFRASTRUCTURE,

TECHNOLOGY, RESEARCH AND MANAGEMENT” payable at Ahmedabad.

Please mention Tender number and name of the firm on back side of DD.

4. Bidders registered with Micro and Small Enterprises (MSEs) and having valid MSE

Certificate will be considered for relaxation of EMD. In view of the above, if the bidder will

claim for EMD exemptions, the bidder should meet all the criteria for Micro and Small

Enterprises. The bidder must submit the supporting document i.e. MSME registration

certificate issued by competent government bodies (i.e. issued by Government of Gujarat &

Government of India only) to become eligible for the EMD exemptions. The registration

certificate (MSE) of the bidder must cover the items tendered to get EMD exemptions.

5. The bid shall include the attested photocopies of the following documents to demonstrate that

the bidder has the capability necessary to perform the contract and meet the criteria outlined

in the qualification requirements:

• The documents mentioned in ‘ELIGIBILITY CRITERIA’ under SECTION – ‘B’

6. In first instance, the technical bid will be opened.

7. The bidders which are provisionally approved in technical bid will have to come and

demonstrate their procedure of work and make a presentation. The minimum qualifying

marks for technical qualification should not be less than 60% (60 marks of the technical

evaluation) of the points cited in Annexure-I. In the presentation, the bidder will have to

include the procedure they will execute (including manpower salary (wages) structure, EPF,

ESIC and any type of deductions from manpower salary, etc..), the list of material and

quantity/quality they will use, list of machinery they are to use, how those machines are

useful and the quantity of those machines, if for monitoring any modern technique they will

use then details of those techniques as well as the action plan / methodology. It is assumed

that the bidders submitting the bids have gone through all tender terms, has acquainted

themselves with scope of work and visited the Institute (if so needed) and agreed with all the

terms of this e-tender.

8. For the Presentation, the bidders will be informed through e-mail/phone.

9. Financial bids will be opened only technically qualified bidders in online format at (n)Procure

10. Technical proposals scoring not less than 60% (60 marks of the technical evaluation) of

the points will only be considered for financial evaluation. Evaluation will be made on

Quality and Cost Based Selection (QCBS) Method as given below (Refer Annexure – I).

11. Points for technical evaluation are as given below:

No. allowable Marks

Experience of similar kind of work

- More than 90 lacs but less than 95 lacs each work

experience (minimum 03 works) in last 05 years:

1 - More than 95 lacs but less than 100 lacs each work

experience (minimum 03 works) in last 05 years:

- More than 100 lacs each work experience (minimum

works) in last 05 years: 20 Marks

Work Plan and Methodology, time management for day-to-day

Housekeeping Operations

Quality Assurance & Monitoring System (inspection

mechanism, reporting formats, SOPs, checklists)

Salary (wages) structure (salary slip) including all benefits &

4 deductions of the manpower deputed by the Contractor

(presentation) – format of salary slip

Machinery and Materials to be used for cleaning purpose, its

type, usage, experience of same machinery and ownership

Presentation on Garden/Horticulture Maintenance Plan for

IITRAM (presentation)

Health, Safety & Environmental (HSE) Practices, Waste

Management and Sustainability Measures

The minimum qualifying marks for technical qualification should not be less than 60%

(60 marks of the technical evaluation) of the points cited in above table. Only those

bidder(s)/Contractors will be considered as technically qualified who will secure minimum

60 marks (out of 100 marks) and only those bidder(s) will be considered for financial

12. IITRAM will compare and evaluate the financial bids of the technically qualified

bidder(s)/contractors to decide on the lowest evaluated bid by applying of the weighted

evaluation method (Refer Annexure-II).

13. The final selection of the successful bidder from the qualified bidders will be made using the

following criteria and weightage:

Criteria Marks Method of allotting marks for combined score

The bidder with the maximum technical score

will be awarded 60 marks and other bidders will

be awarded proportionately less marks.

Technical (for example - if the highest score for technical

1 60 evaluation is 100, Bidder having this will get

marks. Bidder having score of technical

evaluation 80 will get (80/100) x 60 =

The Bidder with Lowest quote (total) will be

awarded 40 marks and other bidders will be

awarded proportionately less marks.

Score for (for example - if the lowest quote is Rs.1.00

financial lakh, the bidder quoting this price will get

bid marks. A Bidder quoting Rs. 1.20 lakh will get

All marks will be given rounded up to two decimal places. The bidder getting the maximum

combined score out of 100 above a specific cut of score, will be short listed for further

14. Incomplete or Conditional Tender will not be considered for further processing.

15. Price Quoted in Financial Bid:

15.1 The price/rates should be indicated separately in the schedule as per the format in SECTION-

F’ (To be submitted online only at (n)Procure Portal).

15.2 The price/rates quoted shall include all charges, if any. However, such charges separately

quoted, will not be considered for payment.

16. Submission of bids/offers:

16.1 The bidder(s)/contractor(s) must submit all the documents listed in this tender notice, in

physical form along with tender fee, Bid Security (EMD) within deadline notified in this

17. Right to Inspect:

17.1 The assessment by the Purchaser as to the capability of the bidder is final. Further the

purchaser reserves the right to inspect the premises of the bidder for evaluation of their

capability with reference to physical infrastructure available and other technical capabilities

etc., if found necessary before awarding the CONTRACT.

18. Bid Security (EMD):

18.1 The bidder shall furnish, as part of its Bid, EMD of Rs.3,60,000/- (Rupees Three Lacs Sixty

Thousand Only).

▪ Bidders registered with Micro and Small Enterprises (MSEs) and having valid MSE

Certificate will be considered for relaxation of EMD. In view of the above, if the bidder

will claim for EMD exemptions, the bidder should meet all the criteria for Micro and

Small Enterprises. The bidder must submit the supporting document i.e. MSME

registration certificate issued by competent government bodies (i.e. issued by

Government of Gujarat & Government of India only) to become eligible for the EMD

exemptions. The registration certificate (MSE) of the bidder must cover the items

tendered to get EMD exemptions.

18.2 The EMD is required to protect the purchaser against risk of bidder(s) conduct, which would

warrant the forfeiture of Bid Security (EMD).

18.3 The EMD is refundable (without any interest) within 30 (thirty) working days after successful

award of offer:

a) The EMD of unsuccessful bidders will be returned within 30 (thirty) working days

from the date of award of offer.

b) The EMD of successful bidder will be returned within 30 (thirty) working days after

submission of a Performance Security.

18.4 The EMD may be forfeited:

a) If a bidder withdraws his bid during the period of bid validity specified by the bidder

on the BID FORM; and/or

b) In case of a successful bidder, if the bidder fails, (i) To sign the contract agreement;

and (ii) To furnish Performance Security.

19. Address for Submission of bids/offers:

19.1 The technical bid along with required documents should be submitted within notified time

frame in physical form to the Purchaser (namely IITRAM) on the following address:

The I/c. Registrar

Institute of Infrastructure, Technology, Research And Management

Office No. G2, Near Khokhra Circle, Maninagar (East),

Ahmedabad – 380026, Gujarat.

19.2 The physical documents shall indicate the name and address of the bidder to enable the

Purchaser to return the same unopened to the bidder(s) in case it is declared late.

20. Deadline for Submission of bids/offers:

20.1 The bids/offer must be submitted as per dates & time notified in this tender notice.

20.2 The document in physical form should reach the Purchaser on or before the date and time

notified in this tender notice.

20.3 The Purchaser may, at its discretion, extend the deadline for submission of bids/offers by

amending the bid documents in which case all rights and obligations of the Purchaser and

Bidders previously subject to the original deadline will thereafter be subject to the deadline as

21. Late bids/offers:

21.1 Any bid/offer received by the Purchaser after the deadline for submission of bids/offers

prescribed by the Purchaser in this tender notice will be rejected and/or returned unopened to

the concerned bidder. The Purchaser (namely IITRAM) will not be held responsible for the

postal delay, if any.

22. Withdrawal of bids/offers:

22.1 No bids/offers may be withdrawn in the interval between the deadline for submission of

bids/offers and the expiration of the period of bid validity specified in this tender notice.

Withdrawal of a bid/offer during this interval may result in the bidder’s forfeiture of its bid

security (EMD).

23. Opening of bids/offers by the Purchaser:

23.1 The Purchaser will open all the technical bids/offer received as per schedule notified in this

tender notice in the presence of bidder or their authorized representatives, who choose to

attend, at their own expenses. The address for the said opening is as follows:

Address for bid opening:

Institute of Infrastructure, Technology, Research And Management

Near Khokhra Circle, Maninagar (East),

Ahmedabad – 380026, Gujarat.

23.2 The tender/bid (i.e. technical bid/offer) will be opened on 30/07/2026, 11:00 Hrs. at IITRAM

Ahmedabad Premises. No separate information shall be given to individual bidders.

23.3 The presentation will be scheduled on 03/08/2026, 14:00 Hrs. at IITRAM Ahmedabad

Premises. No separate information in this regard shall be given to individual bidders.

23.4 The bidder’s representatives who are present shall sign a register evidencing their attendance.

In the event of the specified date of bid/offer opening being declared a holiday for the

Purchaser, the bids/offers shall be opened at the appointed time, date and location on the next

23.5 The date on which second part, i.e. financial bid/offer, will be opened and will be informed

to the technically qualified bidder only by the purchaser through e-mail. The second part, i.e.

financial bid/offer of those bidders who have not qualified in the technical evaluation will

not be opened under any circumstances.

23.6 The bids/offers that are not opened and read out at bid opening shall not be considered further

for evaluation, irrespective of the circumstances.

24. Clarification of bids/offers:

24.1 During evaluation of bids/offers, the purchaser may, at its discretion, ask the bidder for a

Clarification of its bid/offer. The request for clarification and the response thereof shall be in

24.2 After opening of bids, information relating to the examination, clarification, evaluation and

comparisons of bids and recommendations concerning the award of contract shall not be

disclosed to bidders or other persons not officially concerned with such process.

24.3 Any effort by a bidder to influence IITRAM’s tender evaluation, tender comparison or

contract/order award decisions may result in the rejection of the bidder's tender and forfeiture

of the bidder's EMD.

24.4 In the event of any dispute or difference(s) between the vendee (IITRAM Ahmedabad) and

the bidder(s) arising out of non-functioning work or supplies not found according to the

specifications or any other cause whatsoever relating to the CONTRACT or work order

before or after the CONTRACT has been executed, shall be referred to the concerned

authority of IITRAM Ahmedabad who may decide the matter himself or may appoint

arbitrator(s) under the arbitration and conciliation Act 1996. The decision of the arbitrator

shall be final and binding on both the parties.

25. Evaluation and Comparison of bids/offer:

The Technical and Financial Bid Evaluation of those bidders who meet the above eligibility criteria

will be done by a committee constituted by the Institute as per procedure described below:

25.1 The received bids will be scrutinized by the committee, and marks will be awarded on a scale

of 100 marks on the basis of points mentioned in Annexure–II. The details and points-wise

marks for each criteria of technical qualifications are prescribed in Annexure-I.

25.2 On the basis of the technical bid accompanied by related documents, the committee will

shortlist the bidder(s)/contractor(s) who comply with all the eligibility criteria and score a

minimum of 60 aggregate marks (out of 100 marks) for the criteria as described in Annexure-

25.3 Only those bidders will be considered as technically qualified bidder(s)/contractor(s) whose

aggregate score equals or is more than 60 marks (Refer Annexure I).

25.4 The committee will recommend the name(s) of the technically qualified

bidder(s)/contractor(s) for opening of financial bids and these technically qualified

bidder(s)/contractor(s) will be informed through email only. No separate intimation shall be

sent to individual bidder(s).

25.5 After opening the financial offer(s) of the technically qualified bidder/contractor(s), the

committee will apply the method as mentioned in Annexure-II to consider the successful

bidder (L1) for award of work/CONTRACT if the quoted rates and amount are found

25.6 The committee reserves its right to select or reject any or all of the bids mentioned above

without assigning any reasons.

26. Acceptance or Rejection of bids/offer:

26.1 The Purchaser, (namely IITRAM, Ahmedabad) reserves its right to accept or reject any

bid/offer and to cancel the bidding process and reject all bids at any time prior to award of

contract, without thereby incurring any liability or any obligation to inform the affected

bidder or bidders on the grounds for the said action.

26.2 Any bid/offer with incomplete information is liable for rejection.

26.3 For each category of pre-qualification criteria, the documentary evidence is to be produced

duly attested by the Bidder, serially numbered and enclosed with the bids/offers. If the

documentary proof is not enclosed for any/all criteria of the bid is liable for rejection. The

information of turnover shall be certified by the charted accountant (CA).

26.4 If any information given by the bidder is found to be false/fictitious, the bidders will be

debarred for 03 (three) years from participating in any other tenders of IITRAM, Ahmedabad.

27. Award of Contract:

27.1 The Institute may award the contract to the bidder(s) whose quotation has been determined to

be substantially responsive and as described in the Evaluation Procedure laid down in this

27.2 Notwithstanding anything contained elsewhere in this Tender Document, the Institute

reserves the right to accept or reject any quotations/bid/offer and to cancel the bidding process

and reject all the quotations at any time prior to the award of CONTRACT.

27.3 The bidder(s) whose bid is accepted will be notified for the award of the contract by the

Institute prior to the expiration of the quotation validity period. The T&Cs of the accepted

offer shall be incorporated in the CONTRACT.

27.4 Performance Security: The successful CONTRACTOR shall be required to furnish/deposit

a Performance Security for Rs.6,00,000/- (Rupees: Six Lakhs Only) in form of (i) Account

Payee Demand Draft, (ii) Fixed Deposit Receipt from a Nationalized bank, (iii) Bank

Guarantee from a Nationalized bank, at the rate of @5% of the total cost of contract, for the

duration of CONTRACT period plus additional two months, in favor of “INSTITUTE OF

INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT” within

30 days of the receipt of the order. Failure to comply with the above said requirement shall

constitute sufficient grounds for the annulment of the award and forfeiture of the

EMD/Performance Security. No payment will be released without performance security.

27.5 The award of CONTRACT, when issued to the successful bidder, shall constitute the contract

with collateral support from the T&Cs of the tender, besides the invitation notice as well as

formal agreement, all of which shall finally form the contractual obligations to be adhered to

and performed by the bidder and non-performance of any of such obligations shall make the

bidder liable for all consequential effects.

27.6 The successful bidder(s) shall have to execute an agreement with the Institute on a non-

judicial stamp paper of Rs.300/- (Rupees Three Hundred Only) within 30 days (working)

from the date of award, failing which the Institute shall be at liberty to forfeit the earnest

money (EMD) and proceed to appoint another agency, as it may deem fit.

28. Notification of Award:

28.1 Prior to the expiration of the period of bid validity, the Purchaser (namely IITRAM,

Ahmedabad) will notify the successful bidder in writing through letter or email that the

bid/offer has been accepted. The notification of award will constitute the formation of the

29. Signing of Contract:

29.1 At the time as the Purchaser (namely IITRAM, Ahmedabad) notices the successful bidder that

its bid has been accepted, the Purchaser will send the bidder the Contract Form, incorporating

all agreement between the parties.

29.2 The successful bidder(s) shall have to execute an agreement with the Institute on a non-

judicial stamp paper of Rs.300/- (Rupees Three Hundred Only) within 30 days (working)

from the date of award, failing which the Institute shall be at liberty to forfeit the earnest

money (EMD) and proceed to appoint another agency, as it may deem fit. Any incidental

expenses of execution of agreement shall be borne by the successful bidder(s). Hereafter the

successful bidder shall be referred to as CONTRACTOR.

30. Performance Security:

30.1 Performance Security: The successful CONTRACTOR shall be required to furnish/deposit

a Performance Security for Rs.6,00,000/- (Rupees: Six Lakhs Only) in form of (i) Account

Payee Demand Draft, (ii) Fixed Deposit Receipt from a Nationalized bank, (iii) Bank

Guarantee from a Nationalized bank, at the rate of @5% of the total cost of contract, for the

duration of CONTRACT period plus additional two months, in favor of “INSTITUTE OF

INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT” within

30 days of the receipt of the order. Failure to comply with the above said requirement shall

constitute sufficient grounds for the annulment of the award and forfeiture of the

EMD/Performance Security. No payment will be released without performance security.

• EMD of successful bidder(s) will be returned ‘without any interest’ within 30 (thirty)

working days after submission of a Performance Security.

30.2 This Performance Security will be returned (without any interest) within 60 (sixty) working

days after satisfactorily completion of CONTRACT.

30.3 If the successful bidder after signing the contract agreement fails to perform any contractual

obligation, the Performance Security/EMD furnished by the Contractor will be forfeited.

31.1 If more than three complaints are received and remain unresolved for one week, then Rs.500/-

per complaint will be deducted as a penalty from the total payable amount.

31.2 As per the demonstration in the presentation by the bidder, if the daily manpower is not

deputed then Rs.500 per day penalty will be deducted for supervisor and Rs.300/- per day

penalty will be deducted for shortage of unskilled / semi-skilled worker from the total payable

31.3 If bidder will not provide the workers / supervisors attendance register or failure in

confirmation given by the Institute Authorities, then, per day Rs.500/- as a penalty will be

deducted from the bill.

31.4 If the worker will be found without uniform, per day per worker Rs.50/- as a penalty will be

deducted from the bill.

31.5 Non-submission of bill by 10th day of every month may attract a penalty of Rs.5000/- per

31.6 In the eventuality of termination for non-fulfilment of the contractual obligations, the

Performance Security/EMD furnished by the Contractor will stand forfeited.

32. Terms of Payment:

32.1 Payment: The payment will be released following Running Account Bills (RA Bills) system

(on monthly basis), on submission of clear tax-invoice(s) and supporting documents, within

30 (thirty) working days. However, the final bill of the awarded work will be released only

after 100% satisfactorily completion of work. Advance payment will not be made under any

32.2 All bills along with relevant supporting documents shall be submitted to ‘The Registrar,

IITRAM, Ahmedabad – 380026’.

32.3 The original invoice should also accompany the following documents/details:

Along with first invoice:

Following documents / details should be invariably furnished along with the first invoice:

a) Copy of valid Registration certificate under the GST rules.

b) Particulars required for making payments through Cheque/RTGS/NEFT, in

accordance with the clause on ‘Terms of Payment’ of bid documents.

d) e-mail ID (If any)

32.4 Recoveries as per the Institute’s norms shall be made while making payment (if any) without

prior intimation to the contractor.

(Format for Submission of Financial Details)

(Data Sheet to be submitted ONLY Online at (n)Procure Portal)

Table A: Costing of 40 number of Labours (Unskilled)

Sr. Particulars Unit Qty. Rate Total

No. Rs. Amount GST

Present Minimum Wages (Rs.) per day,

per person (as on date)

Statutory Obligations (Like PF, ESIC,

etc.) (Rs.) per day, per person (as on date)

Agency Charges (in Rupees per day per

A3 person) (Fixed for the duration of Persons

A4 TOTAL Rs. PER DAY, PER PERSON (A1+A2+A3) (Without GST) ---

Total for month considering 26 working days [A4 x 26 days] ---

If GST is not applicable in any of the above services, kindly put 0 (zero) against those services.

Table B: Costing for 02 supervisors (To be provided by CONTRACTOR)

Sr. Particulars Unit Qty. Rate Rs. Total GST

No. (Without Amount Slab

Fixed Rate per Person (Rs.) per Month

Required Qualification: Minimum

Graduate in any discipline

Agency Charges (in Rupees per month per

B2 person) (Fixed for the duration of Persons

TOTAL Rs. PER MONTH (B1+B2) (Without GST) ---

If GST is not applicable in any of the above services, kindly put 0 (zero) against those services.

Table C: Cleaning Material, Consumable, Machinery Charges (To be provided by

Sr. Particulars Total Amount (Rs.) GST Slab Rate

Sr. Particulars Total Amount (Rs.) GST Slab Rate

No. (without GST) (%)

Cleaning Material, Consumable & Machinery

C1 Maintenance Charges PER MONTH in Rs.

1. Each month will be considered on basis of working days.

2. For Cleaning material, list of items required per month should be submitted with it’s brand

name and total quantity along with the tender documents.

3. Institute may increase / decrease manpower including supervisor as per requirement and need of

I/We hereby declare and affirm that I/We have read and understood the terms and conditions of the

contract as stipulated in this tender notice.

Seal & Signature of Company

To be submitted on firm’s letterhead

STATEMENT OF PAST PERFORMANCE FOR PROVIDING HOUSEKEEPING SERVICES

(Performa for performance statement for a period of last 05 (five) years)

Organization Year of Contract No. Description Value of Period of Whether

or Govt. Dept. CONTRACT & Date of the Contract performance contract if

for which the contract of Contract completed

Housekeeping satisfactorily

Services (Yes / No)

Seal & Signature of the Bidder: ____________________________________

Note: Please attach certificates i.e. mainly work completion certificate, work order, etc. as documentary

proof. The past performance shall not be considered without documentary proof.

To be submitted on firm’s letterhead

Statement of Annual Financial Gross Turnover in each of the last three financial years

Sr. No. Financial Year Annual Financial Gross Turnover

Seal & Signature of the Bidder

Note: The bidder has to submit copy of FINANCIAL STATEMENTS / REPORTS for above three

mentioned years.

(To be submitted on firm’s letterhead)

FORMAT FOR SUBMISSION OF BIDDER’S INFORMATION

1 Registered Name of the Bidder:

2 Registered Office Address:

3 Correspondence Address:

4 Details of the authorized person:

(Name, Designation, Address)

5 Bidder Registration Type -

• Proprietary Firm

• Partnership Firm (if yes, give partnership

• Company or LLP

• Government/ Public Sector Undertaking

• Member of a group of companies (if yes, give

name, address & details of group companies)

• Subsidiary of a large corporation (if yes, give

the name & address of the parent organization)

If the company is subsidiary, state what

involvement will the parent company have in

6 Permanent Account Number (PAN):

7 Goods & Service Tax Number (GST):

8 Particulars of Bank Account

Name of the Bank:

Name of the Branch:

Address & Contact Details:

Type of Bank Account:

Bank Account No.:

Seal & Signature of Company

Note: Please attach attested photocopies showing the legal status, place of registration and principal place of business

of the firm by the way of documentary proof.

(To be submitted on firm’s letterhead)

(To be printed on firm’s letterhead)

TENDER ACCEPTANCE LETTER

The I/c. Registrar

Institute of Infrastructure, Technology, Research And Management

Near Khokhra Circle, Maninagar (East),

Ahmedabad – 380026, Gujarat.

Subject: Acceptance of Terms & Conditions of the Tender

Tender Reference No:

Name of Tender / Work: Providing Housekeeping Services for IITRAM

1. I/We have downloaded/obtained the tender document(s) for the above mentioned “Tender/Work” from the

2. I/We hereby certify that I/we have read the entire terms and conditions of the tender documents (including

all documents like annexure(s), schedule(s), table(s) etc., which form part of the contract agreement and

I/we shall abide hereby by the terms / conditions / clauses contained therein.

3. The corrigendum(s) issued from time to time by your department / organizations too have also been taken

into consideration, while submitting this acceptance letter.

4. I/We hereby declare that I/We have carefully studied the conditions of contract, specifications and other

tender documents of this work and unconditionally accept the tender conditions of above-mentioned tender

document(s) / corrigendum(s) in its totality / entirety.

5. I/We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt. Department/Public

sector undertaking/Govt. Autonomous organizations.

6. I/We agree that in case of failure to provide services on time, IITRAM is free to obtain services from other

service provider at my/our risk and cost.

7. I/We certify that all information furnished by our Firm is true & correct and in the event that the

information is found to be incorrect/untrue or found violated, then your department/ organization shall

without giving any notice or reason therefore can summarily reject the bid or terminate the contract, without

prejudice to any other rights or remedy including the forfeiture of the full EMD/SD absolutely.

Yours faithfully,

(Signature of the Bidder, with Official Seal)

(To be submitted on firm’s letterhead)

I, ______________________________ hereby declare that the Firm/ Company/ Bidder(s)/Contractor/

Organization/ Partnership firm/ Proprietary firm titled as ________________________ has not been blacklisted

or banned or debarred at any stage from inception till this date by any of the NITs/ IITs/ IIITs/ Central

Universities/ IISERs/ CSIR labs or Central/ State Government body/ PSUs/ Autonomous Institute or any Other

Government organization. In case of the any fraudulency, the Firm/ Company/ Bidder(s)/Contractor/

Organization/ Partnership firm/ Proprietary firm is fully aware that the tender/contract will be rejected/cancelled

by IITRAM and EMD / Performance Bank Guarantee / any deposited amount if any shall be forfeited.

In addition to above, IITRAM will not be responsible to pay the bills for any completed/partially completed

Authorized Signatory of the Firm /

Company / Bidder(s)/Contractor / Organization /

Partnership firm / Proprietary firm

To be submitted on firm’s letterhead

PROFORMA CERTIFICATE FOR ‘NO RELATION’ WITH IITRAM EMPLOYEE

This has reference to our proposed contract for “Providing Housekeeping Services for IITRAM”.

a) I/We am/are not a relative/blood relation of any key managerial person of IITRAM.

b) We are not a firm in which any key personnel of IITRAM or his/her relative is a partner;

c) I/We am/are not a partner in a firm in which any key managerial person of IITRAM or his/her relative

Seal & Signature of Contractor