Housekeeping Works at HWP Colony

Tender download / publication window

Request for purchase/download of tender documents (excel/word) is from 27.08.2026 (10:00 Hrs.) to 10.09.2026 (15:30 Hrs.) on eprocure; detailed NIT also viewable on hwb.gov.in.

• No separate formal publication date is printed beyond this download window start.
• No corrigenda amend these dates.

Pre-bid / clarification deadline

No fixed pre-bid meeting date or clarification submission deadline is prescribed in the NIT/tender schedule.

• Section II only allows queries in a pre-bid meeting/pre-bid queries or covering letter, without a calendar date.
• Clarifications contact numbers are given for all working days (see Contacts).

Online bid submission deadline

Last date and time of closing of online submission of tenders: 10.09.2026 (15:30 Hrs.).

• Same cut-off applies to the end of the download window.

Physical originals deadline (EMD / fees)

Originals towards cost of tender document, e-payment receipt for tender processing fee and EMD must reach GM's Office, HWP Tuticorin on or before 15.09.2026 (15:30 Hrs.).

• Sealed superscripted envelope with name of work and NIT number; preferably in person; post/courier accepted only if received within due date & time.
• If that date or tender opening is a holiday, it shifts to the next working day.

Bid opening

Part A (Techno-commercial) opens online on 17.09.2026 (15:30 Hrs.); Part B of qualified bidders will be notified later.

• Part A opens only if EMD and uploaded documents are in order; Part B date is intimated by email.

Bid validity

Tender validity is 75 days from the last date of receipt of Technical bid.

• Tender memorandum repeats: keep the tender open for Seventy Five (75) days from the due date of its opening.

Completion, start and maintenance periods

Time allowed for execution is One year; start is reckoned 15 days after LOA/WO (or site handover, whichever later); maintenance period in memorandum is 3 calendar months.

• Schedule F: number of days from LOA/WO for reckoning date of start = 15 days; milestones N.A.
• See Contradictions for GCC Clause 17 SD-refund period vs 3-month maintenance.

Estimated cost

Estimated cost is Rs.40.49 lakhs including GST @ 18%.

Earnest Money Deposit (EMD)

EMD is Rs.80,980/-; original FDR/DD/Bankers Cheque/Pay Order of a Nationalized/Scheduled Bank in favour of P&AO, Heavy Water Plant Tuticorin, payable at Tuticorin, must be scanned+uploaded and original submitted physically.

• Part EMD may be Bank Guarantee: minimum 50% of EMD or Rs.20.00 Lakhs, whichever is less, must be in FDR/DD/BC/PO form; balance may be BG of a Scheduled Bank with validity six months or more from last date of receipt of bids (scan+upload).
• Cheques for EMD / Tender Processing Fee will not be accepted.
• Withdrawal/modification of bid within validity or before LOA: Government may forfeit 50% of EMD; bidder barred from re-bidding of the work.
• On award, EMD is returned after receipt of Performance Guarantee; failure to furnish PG within Schedule F time (incl. extension) causes automatic forfeiture of EMD.

Tender document / processing fees

PDF tender documents are free to view/download; participation requires portal login and payment of 'requisite fees', but no numeric tender document fee or tender processing fee amount is printed in the NIT body.

• NIT Sl. No. 7 still requires original documents towards cost of Tender Document and receipt of e-payment towards Tender Processing Fee with EMD by 15.09.2026.
• Technical bid checklist also lists DD/PO/BC towards Cost of Tender Processing Fee for upload.

Performance Guarantee

Successful bidder must deposit Performance Security/Guarantee equal to 5% of tendered value before commencement, not later than the stipulated date of commencement (Schedule F: 15 days from LOA/WO + max 7 days extension).

• Acceptable forms: Bank Guarantee in prescribed format (if PG exceeds Rs.1.00 Lakh), FDR of Scheduled Bank, or Government Securities.
• BG proforma is printed as Section III item 3.3.1 Security Deposit/Guarantee (Performance Guarantee wording).
• Failure to deposit PG in time: EMD forfeited automatically without notice.

Security Deposit

Security Deposit is 2.5% of tendered value, collected by deduction @ 2.5% from running and final bills (also acceptable in cash/Govt securities/FDR of Scheduled Bank or SBI, endorsed to P&AO, HWP Tuticorin).

• SCC Cl. 4.1.3 expressly reduces SD retained to 2.5% as against 5.0% mentioned in GCC Clause 1A — see Contradictions.
• Memorandum and Schedule F both state SD 2.5% of tendered amount.

Taxes, GST and rate inclusivity

Quoted rates must be inclusive of all taxes/duties/levies including labour cess, seigniorage, works contract tax and GST as on last date of submission; GST for the work is 18%; contractor deposits applicable GST.

• Income Tax & other levies deducted as applicable; TDS/GST @ 2% from each RA/Final Bill under Section 51 of GST Act.
• Employer's EPF and ESI contribution paid by contractor is reimbursed after monthly proof and verification.
• BOQ rates are to be entered including GST @ 18%.

Payment terms

Interim payments under Clause 6 (manual billing); eligible when gross work done since last payment is at least Rs.3.00 lakhs; electronic payment bank details via Appendix X.

• Mobilization advance (Clause 10B(ii)), Clauses 10C/10CA/10CC: NOT APPLICABLE.
• No payment for works estimated ≤ Rs.50,000 until whole work completed (GCC Clause 7 general rule; this tender is far above that threshold so RA bills apply).

Free issue / hire facilities (commercial impact)

Schedule B shows Water and Electricity free of cost; storage/site office area free under Schedule C; cement/rebar Nil/N.A.

• Section II also states recovery Rs.8.00/kWh and Rs.80.00/KL in the land allotment clause — see Contradictions.
• Wheel ladder for tree works is free of cost per BOQ items 5–6.

Who may bid

Open e-tender item-rate work invited from approved lists of CPWD, MES, Railways, Central PSUs/Central Autonomous bodies and others with adequate experience and capability for similar works of such magnitude.

• Bidder must be registered on www.eprocure.gov.in and hold valid Class-III DSC.
• Must be registered under CGST/IGST/UTGST/SGST and submit GSTIN.

Similar-work experience (pass/fail)

In last 7 years ending previous day of last date of submission: 3 similar works ≥ Rs.16.20 Lakh each, OR 2 ≥ Rs.24.29 Lakh each, OR 1 ≥ Rs.32.39 Lakh, with client performance certification.

• Similar Works means "Housekeeping works in residential colony".
• Cost of work = gross value of completed work including client-supplied materials, excluding free-issue materials.
• Escalate past values to current costing at simple 7% p.a. from completion date to last date for Request for purchase/Download of Tender Document.
• For housekeeping contracts <1 year extended by amendment, only max one year value counts; for AMC/BMC multi-year, only one-year value counts.

Financial capacity

Bank Solvency of Nationalized/Scheduled Bank minimum Rs.16.20 lakhs not older than one year from tender opening date, OR CA Net Worth certificate with UDIN for Rs.4.05 lakhs; average annual financial turnover on similar construction works at least Rs.20.25 lakhs during last 3 years ending 31st March 2025 (CA audited).

• Should not have incurred any loss (profit after tax positive) in more than two years during last five years ending 31st March 2025.
• Financial Turn Over and P&L certified by CA for last three years are mandatory upload documents.

Registrations, staff, plant and other documents

Bidder must hold/produce GST, EPF & ESI registration, PAN, performance certificates, plant & machinery and required technical staff capacity; letter of transmittal required.

• Accreditation from Central Government organizations for Laboratory and Registration in Appropriate Class, if any.
• Schedule F Clause 36(i): minimum 1 Diploma or equivalent Civil/equivalent Site Supervisor with 1 year experience; recovery Rs.20,000/- p.m. if not fulfilled.
• Mandatory T&P (Clause 18): Brooms, Tractor, wood cutter, Ladder, Cutting tool, JCB.

Technical qualification / inspection after Part A

Beyond NIT eligibility, technical qualification depends on timely completion performance of similar/ongoing works; recurrent delay disqualifies. GM may send an inspection team to worksites/offices.

• Inspection factors include financial capability/turnover last 5 years, technical capability, nature of works last 7 years, org structure, resources, time & quality consciousness, claim tendency, site planning, and back-to-back/subletting tendency.
• Only price bids of bidders found technically suitable are opened.

Debarment / blacklisting-style conditions

False information: debarred from tendering/taking up HWB works forever, and EMD+PG may be forfeited if noticed before start. Bid withdrawal in validity: 50% EMD forfeiture and bar from re-bid. Letter of Transmittal certifies liability to debar/disqualify if info incorrect.

• Canvassing leads to rejection.
• Conditional rebates/conditions: rejected; unconditional rebate accepted.
• No separate published debarment-list disclosure format beyond Form E conviction question and back-to-back undertaking.
• JV/consortium: no specific JV size/equity rules found; Form E contemplates legal status including partnership/company and asks if bidder or partner/JV ever convicted.

Back-to-back execution bar

Bidder must undertake that eligible similar work(s) were not executed through another contractor on back-to-back basis; Form C requires disclosure whether work was on back-to-back basis.

Work title and location

Housekeeping works at HWP(T) colony for the year 2026-27 at Heavy Water Plant, Tuticorin, Tamil Nadu (HWP Colony).

• Nearest town/railway ~10 km Tuticorin; monsoon Oct–Dec; site ~+2.85 m MSL.

Principal scope activities

Main works: housekeeping; collection of domestic garbage; disposal of garbage; trimming of tree branches; grass cutting; uprooting of dead and fallen trees.

• Section 2.4.1 also contains generic civil construction wording (RCC, structural steel, masonry, PH, waterproofing; excludes electrical) that does not match the BOQ — see Contradictions/Pre-bid.

BOQ quantities and service frequencies

Six priced item groups (item-rate BOQ); rates including GST @ 18%; key frequencies/quantities as listed in details.

• Item 1: Colony housekeeping/cleaning package — 288 Each day (common places alternate days; cobwebs fortnightly; roads/drains/vacant areas fortnightly; litter daily; grass/wild vegetation in residential areas once in two months; terrace/chajjas once in two months; bleaching powder as required).
• Item 2: Clean all garbage bins twice a week and dispose by mechanical means to compost pit adjacent southern plant boundary, lead up to 8 km — 104 Each operation.
• Item 3: Door-step domestic garbage collection to nearby bins daily — 288 Each day.
• Item 4: Cutting grass/jungle incl. uprooting rank vegetation/brush/trees saplings girth ≤30 cm @1 m height within housing colony playground; dispose cut grass to southern boundary vacant land — 60,000 Sqm.
• Item 5: Trim road-berm tree branches for street-light illumination and fire-tender movement; stack serviceable to 500 m; dispose unserviceable outside colony — 100 Each (wheel ladder free by department).
• Item 6: Cut/uproot dead/fallen trees; stack serviceable 500 m; dispose unserviceable outside; backfill pits — 6.1 girth >30–60 cm: 20 Each; 6.2 >60–120 cm: 20 Each; 6.3 >120–240 cm: 5 Each (wheel ladder free).

Duration, standards and exclusions

Completion period One year; CPWD civil specifications referenced for execution; electrical work excluded in Section 2.4.1; Schedule D security/gate-pass extras marked N.A.

• Bidder deemed to have visited site; no claim for ignorance of local conditions.
• Annexure A requires proposed deployment of housekeeping, garbage, tractor disposal, grass, tree-trim and uprooting workers plus diploma supervisor and listed machinery (minimum deployment; non-filling may reject tender).

Submission mode and portal

Two-part online e-tender on www.eprocure.gov.in/eprocure/app: Part A Techno-commercial and Part B Financial Bid (Schedule A); fill excel without renaming and upload with Class-III DSC.

• Technical Bid checklist page also says upload on www.tenderwizard.com/DAE — treat as conflict; NIT repeatedly mandates eprocure (see Contradictions).
• PDF of tender free to view; excel Part A/B download after login with User ID/Password & Class III DSC.
• Online bid opened only if EMD deposited and scanned uploads are in order.

Physical originals envelope

Hard-copy originals of EMD instrument and tender fee/processing-fee e-payment receipt to GM's Office, HWP Tuticorin by 15.09.2026 (15:30 Hrs.) in sealed superscripted envelope (work name + NIT No.).

• Preferably in person; post/courier only if received in time; else tender liable to rejection and not processed.
• No separate multi-cover online envelope structure beyond Part A / Part B.

Signing / DSC / attestation rules

Class-III DSC mandatory for download/submit; scanned documents from originals; several Appendices require signed copies; registration certificates to be attested photocopies where Form E so states.

• Letter of Transmittal and eligibility forms signed by bidder; CA seal on financial forms; Bank seal on solvency Form B.
• Missing documents may be sought by inspection committee during technical evaluation.

No corrigendum / addendum on record

The workspace tender package contains only the original NIT, Tender Documents and BOQ; no corrigendum or addendum file is present, and database metadata lists an empty corrigenda array.

• All dates, amounts and conditions above are therefore the original published values with no later amendment chain.
• Values that finally apply equal the NIT/Tender Document/BOQ figures reported under the other questions.

e-Procurement portal: eprocure vs tenderwizard

NIT repeatedly requires registration/submission on www.eprocure.gov.in/eprocure/app, but the Technical Bid checklist instructs upload on www.tenderwizard.com/DAE.

• Impact: risk of uploading to the wrong portal or missing mandatory eprocure submission.
• Practical reading: follow the NIT/eprocure process used for this eProcure-published tender, and seek written clarification on the tenderwizard line.
• Prevailing for this eprocure tender package: eprocure.gov.in (NIT + cover digital signature location eProcure).

Security Deposit rate: 2.5% (NIT/SCC/Schedule F) vs 5% (GCC 1A)

NIT Condition 16, Memorandum and Schedule F set SD at 2.5%; SCC 4.1.3 expressly overrides GCC Clause 1A’s 5% recovery language to 2.5%.

• GCC Clause 1A still prints 5% of gross RA amount toward 5% tendered-value SD.
• Value that applies: 2.5% per NIT/SCC/Schedule F (SCC expressly says 2.5% as against 5.0%).

Maintenance / defect period: 3 months (Memorandum) vs GCC Clause 17 SD hold (12 months for this value)

Tender Memorandum states period of maintenance Three (03) Calendar Months, while GCC Clause 17 holds security deposit until twelve months after completion for works above Rs.10 lacs (this estimate is Rs.40.49 lakhs).

• GCC also has special shorter refund language for certain E&M maintenance works — not clearly aligned to this housekeeping scope.
• Bidder should clarify whether DLP/maintenance and SD release follow 3 months or 12 months.

Power/water: free of cost (Schedule B / Cl. 2.2) vs recovery rates (Cl. 2.3.0)

Schedule B and Cl. 2.2 state electricity/power free and water free (if TWAD-supplied); Cl. 2.3.0 states recovery Rs.8.00 per kWh and Rs.80.00 per KL with contractor meters.

• SCC 4.6 also requires meters for payment of consumption and gives no supply guarantee.
• Document precedence clause prefers Schedule of Quantities then Technical Specs then SCC then GCC; Schedule B is a schedule of free issue — bidders should confirm commercial treatment of utilities in writing.

Scope template mismatch: generic civil works vs housekeeping BOQ

Cl. 2.4.1 describes RCC/structural steel/masonry/PH/waterproofing construction (excludes electrical), while Cl. 2.4.2 and the BOQ are purely colony housekeeping/garbage/tree/grass works.

• Appendix VIII plant list still shows civil construction plant (hopper mixer, batching plant, etc.), while Schedule F Clause 18/Annexure A list brooms, tractor, JCB, grass/tree cutters.
• Order of preference: Schedule of Quantities description prevails over general conditions — BOQ/Cl. 2.4.2 should govern scope, but template leftovers create evaluation risk.

EMD BG form cross-reference points to Performance Guarantee proforma

NIT says part-EMD BG is to be as per 3.3.1 of Section III, but printed 3.3.1 is a Performance Guarantee bank-guarantee form, not an EMD-specific form.

• Bidders using split EMD should seek the correct EMD BG format/validity endorsement.

Confirm correct e-tender portal and fee amounts

Please confirm whether bids must be submitted only on eprocure.gov.in (as NIT) or also/instead on tenderwizard.com/DAE (checklist), and state the exact tender document fee and tender processing fee payable with instrument/receipt details.

• NIT requires physical submission of fee receipt but prints no numeric fee.
• Wrong portal or missing fee is a pass/fail submission risk.

Which scope text governs — Cl. 2.4.1 civil template or BOQ housekeeping?

Please confirm that only BOQ housekeeping/garbage/tree/grass items are in scope and that Cl. 2.4.1 civil construction wording and civil-plant appendices are not evaluation requirements.

• Affects equipment deployment, technical staffing narrative and risk pricing.

Utility charging basis

Will power and water for this housekeeping contract be free as per Schedule B/Cl. 2.2, or recovered at Rs.8/kWh and Rs.80/KL as per Cl. 2.3.0 / metered under SCC 4.6?

• Material to operating-cost pricing for daily colony services.

Maintenance period vs Security Deposit release

Does the 3-month memorandum maintenance period override GCC Clause 17’s 12-month SD retention for works above Rs.10 lakh, and when exactly is SD refunded for this AMC-style housekeeping work?

• Cash-flow and bank-guarantee tenure impact.

Minimum manpower numbers and attendance measurement for Item 1/3 daily quantities

Annexure A asks proposed manpower but does not fix minimum headcount; please specify minimum crew size, working hours/shifts, holidays, and how 288 'Each day' items are measured/paid if work is disrupted by security/PVC/gate access or rain.

• Also clarify whether 'alternate days' cleaning still bills as each calendar day under Item 1 quantity 288.

EMD part-BG format and physical instrument set

If part EMD is by BG, provide the correct BG proforma (NIT cites 3.3.1 which is a PG form) and confirm which originals must be in the 15.09.2026 envelope when fees are paid electronically.

Delay compensation (LD-equivalent)

GCC Clause 2 compensation for delay @ 1.5% per month of delay (per-day basis), capped at 10% of Tendered Value; authority GM/Director(O).

• Milestone withholding mechanism exists in Clause 2 though Schedule F milestones are N.A.

EMD / PG forfeiture and re-bid bar

50% EMD forfeiture on withdrawal/unacceptable modification within validity; full EMD auto-forfeiture if PG not furnished in time; false info can forfeit EMD+PG and permanent HWB debarment.

• Forfeiture of EMD or EMD+PG also debars participation in re-tendering of the work (memorandum).

Tight bid timeline and physical original dependency

Online close 10.09.2026; originals only until 15.09.2026; Part A opens 17.09.2026 — late physical EMD/fee kills the bid even if online submission succeeded.

• Post/courier risk expressly on bidder; must actually arrive by deadline.

Site access, PVC and security regime

All engineers/supervisors/labour need Police Verification Certificates at contractor cost (1-year validity) to work inside HWP Tuticorin; SCC imposes badges, vehicle marking and continuous site security without separate payment.

• Failure/delays in PVC or gate compliance can idle daily-rate items (288 days) and garbage cycles.

Technical staff non-deployment recovery

If required Diploma Site Supervisor is not provided, recovery Rs.20,000 per month under Clause 36(i).

Labour statutory stack and reimbursement lag

Contractor must pay minimum wages, EPF/ESI (employer share reimbursed only after monthly proof/verification), and may face PF demand recovery directly from bills under SCC declaration.

• Rates inclusive of all taxes/cess; only employer EPF/ESI contribution is reimbursable — other statutory costs sit in quote.
• No power-supply guarantee; no compensation for electricity failure (SCC 4.6.3).

One-sided acceptance / quantity and claim posture

Department may accept whole or part of tender at quoted rates; inspection assesses tendency for extraneous claims; conditional rebates rejected; deviation limits in Schedule F up to 30%/50%/100% by work type with Clause 12 rate determination beyond limits.

• Interim payment threshold Rs.3.00 lakh may stress cash flow on a housekeeping AMC profile.

Document-conflict and evaluation subjectivity

Portal, scope, utility and SD/DLP conflicts plus post-bid site inspection create disqualification risk even for numerically eligible bidders.

• Recurrent delay on past works is an explicit technical disqualifier (Cl. 2.7.3).

Inviting / accepting authority

Tender invited online on behalf of the President of India by the General Manager, Heavy Water Plant, Tuticorin, Tamilnadu – 628 007 (DAE / Heavy Water Board).

• Tender inviting authority (Schedule F): General Manager, HWP(T).
• Accepting Authority: GM / Director (O).
• Engineer-in-Charge: GM, HWP, Tuticorin or his authorized engineer.
• NIT signed by T. Kamaraj, General Manager, for & on behalf of the President of India.

Office address for physical submissions

Physical EMD/fee originals: GM's Office, Heavy Water Plant, Tuticorin, Tamil Nadu (HWP Colony / HWP Colony PO, Tuticorin – 628 007).

• Letter of Transmittal addressed to Director (O), HWB.
• Appendix X payments to Pay & Accounts Officer, Heavy Water Plant, Tuticorin.

Clarification / assistance phones (HWP)

Contact for assistance/clarifications on all working days: General Manager (0461) 2355355; EIC (Civil) (0461) 2244590; Fax (0461) 2355389.

e-Tendering registration helpdesk

Portal registration/participation help: Sh. Bhushan Borse LL:022-25487480 Mobile:7276665878 ([email protected]); Sh. Mayur Jadhav LL:022-25487480 Mobile:9404212555 ([email protected]).

Labour jurisdiction offices (execution compliance)

SCC lists Central labour offices at Chennai and Tuticorin for jurisdiction reference.

• Regional Labour Commission (Central) and Asstt. Labour Commissioner (Central), Shastri Bhavan, Nungambakkam, Chennai-600 006.
• Labour Enforcement Officer, 13-A, III Street, Briyant Nagar, Tuticorin-628 008.