Publication and clarification
Published 30/07/2026 at 18:00 hrs. Clarification runs from 30/07/2026 at 18:00 hrs to 18/08/2026 at 18:00 hrs; no later corrigendum changes the clarification deadline.
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SITC of New LED light fittings and associated Electrical Works at Vadodara Airport
Airports Authority of India · Vadodara, Gujarat2026_AAI_285496_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
30 Jul 2026
31 Aug 2026
₹1.1 Cr
₹3.2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Published 30/07/2026 at 18:00 hrs. Clarification runs from 30/07/2026 at 18:00 hrs to 18/08/2026 at 18:00 hrs; no later corrigendum changes the clarification deadline.
Bid submission closes 31/08/2026 at 12:00 hrs, extended from 19/08/2026 through 24/08/2026.
Envelope-I opens 01/09/2026 at 11:00 hrs, extended from 20/08/2026 through 25/08/2026.
Envelope-II opening remains 25/08/2026 at 11:00 hrs (tentative) in the original data sheet, but that date became impossible after the final Envelope-I opening moved to 01/09/2026. The actual date must therefore be notified on CPP Portal.
Tender remains open for 90 days from opening of the financial bid.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Rs. 1,05,22,228/- excluding GST.
Rs. 1,180/- inclusive of GST, non-refundable; payable online only through the SBI payment gateway mapped to CPP Portal.
EMD is Rs. 3,15,667/-, payable online only through the SBI payment gateway mapped to CPP Portal. No separate EMD validity period is stated for this online payment; unsuccessful bidders are refunded to the source account after evaluation reporting.
Security deposit is 10% of contract value, deducted from running bills or accepted as irrevocable BG. After Corrigendum-II, BG validity is contract period + 5 years for LED-light supply and contract period + 1 year for the balance work. LED-light security/warranty support is 10% of gross LED supply value for five years; the balance-work SD is 10% for one year.
The standard 5% performance guarantee clause applies only to works above Rs.5 crore or to an abnormally low bid. Since this estimate is below Rs.5 crore, no normal 5% PG applies, but additional performance security may be demanded for an abnormally low bid; permitted forms are FDR or scheduled-bank guarantee bond (not cooperative/Grameen bank), initially valid through completion + 180 days.
Bills are based on joint measurements and are stated payable within 15 days of submission after measurement verification within 10 days and deductions. SITC milestones are 70% on site receipt, 80% after installation, 90% after tests/commissioning, and 100% after completion documents and handover. Supply items follow 80%/90%/100%; execution items follow 80%/90%/100%.
Rs.5,00,000/- from the final bill is withheld if the successful bidder does not submit the notarised OEM Annexure-O warranty/guarantee certificate after completion and before the final bill.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Final eligibility is LED luminaire OEM, OEM authorised dealer, or contractor. Corrigendum-II removes the original restriction to a Class-I contractor, but the separate Make-in-India Class-I local-supplier condition remains.
In the seven years ending 30/06/2026, bidder must have satisfactorily completed either three works of Rs.49,66,492/- each, two of Rs.62,08,115/- each, or one of Rs.99,32,983/- (all inclusive of GST), in a single contract where applicable. Corrigendum-I changes similar work to “SITC of LED Type Indoor /Outdoor Lights” or “Supply of LED Type Indoor / Out door Lights”. Partial completion is excluded, except predetermined phasing.
Annualised average turnover must be at least Rs.37.25 lakh inclusive of GST for works executed during the last three years ending 31/03/2026. Continuous losses for the last three years cause summary rejection.
Minimum net worth is Rs.18.62 lakh inclusive of GST, certified by a Chartered Accountant in Annexure-C with UDIN.
Only Class-I local suppliers qualify; minimum local content is 50%. False declaration may cause debarment up to two years, and an entity debarred by another procuring entity for this order is ineligible during that debarment.
PAN and GST registration are required. EPF and ESI registration proof is required; a bidder without it may instead undertake to obtain both within 30 days after award if it becomes L-1.
Bid requires OEM authorisation, OEM warranty-support undertaking, LED compliance and item-wise make/model compliance. OEM must have a NABL-accredited in-house photometry lab; for an MSE-category OEM, external valid relevant reports from a NABL-accredited lab are also accepted.
Consortium/JV is not permitted and one firm cannot submit two applications. Agencies with poor ongoing performance or active restraint/debarment/blacklisting by AAI, government departments, PSUs, World Bank or ADB may be disallowed. False credentials trigger EMD forfeiture, debarment and possible termination/legal action.
Rule 144(xi) restrictions apply. A bidder from a country sharing a land border with India must be registered with the competent authority and provide the prescribed declaration/evidence.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply, installation, testing and commissioning of new LED fittings, fans and associated electrical works at Vadodara Airport, including transport/storage, dismantling and stacking old fittings, wiring/earthing, supports and consumables, testing, commissioning, restoration, as-builts, O&M manuals and handover.
Various airport locations including NITB, OTB, ATC Building, new and old power houses, car parking, residential colony, service buildings and other installations directed by the Engineer-in-Charge.
BOQ has 37 items: 23 supply/SITC items and 14 installation items. Major supply quantities include 185 2x2 troffers, 395 1x4 troffers, 255 20W battens, 560 40W battens, 275 streetlights, 120 canopy lights, 325 50W floods, 225 100W high-bays, 150 350W floods, fans/coolers, and 200 sq m of stretch-ceiling luminaire. Installation quantities include 526 panel lights, 718 battens, 260 streetlights, 316 flood lights, 305 high-bay/flood lights and associated categories.
Final item requires 200 sq m stretch-ceiling luminaire. Corrigendum-II permits framing per OEM recommendation, requires site-specific design/dimensions approved before supply, and requires LED, driver, and PVC-fabric/frame fire-rating test certificates.
Completion period is four months and includes mobilisation, testing, rectification and retesting. Work must follow current CPWD specifications, applicable BIS/IS/IEC requirements, approved AAI makes and EIC approval.
Work may be in restricted/operational areas, at night or during restricted shutdowns, without extra claim. Contractor bears pass costs, work-at-height equipment, watch and ward, transport, safety, debris removal and all incidental completion items. Dismantled materials must be returned to AAI store.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only online at CPP Portal. Upload digitally signed scanned files; hard-copy applications are not entertained and no physical originals are specified for bid submission.
Envelope-I contains fee/EMD evidence, technical bid and pre-qualification documents. Envelope-II contains only the standard financial BOQ.
Use the entity letterhead and signing/stamping/notarisation stated in each form. Bid files must be digitally signed; 100-dpi black-and-white scanning is permitted. Do not tamper with the tender/BOQ.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Changed similar-work definition from “SITC of Light fittings and Fan” to LED indoor/outdoor SITC or supply; added mandatory post-completion notarised OEM Annexure-O with Rs.5,00,000 final-bill withholding; and added site-specific approved design for BOQ item 23 stretch ceiling.
Broadened bidder type from OEM/OEM dealer/Class-I contractor to OEM/OEM dealer/contractor; split security/DLP into five years for LED supply and one year for other work; revised item 23 framing and added test certificates; softened Clause 51 penalty from Rs.100/day after 10 days to Rs.200/week after 15 days with revised cap; and allowed MSE OEMs to use external NABL-accredited reports.
Corrigendum-II moved submission/opening from 19/20 August to 24/25 August. Corrigendum-III (22/08/2026) finally moved them to 31/08/2026 at 12:00 hrs and 01/09/2026 at 11:00 hrs.
Final: estimated cost Rs.1,05,22,228 excluding GST; fee Rs.1,180; EMD Rs.3,15,667; completion four months; submission 31/08/2026 12:00; Envelope-I opening 01/09/2026 11:00; eligible bidder OEM/OEM authorised dealer/contractor plus Class-I local-supplier rule; amended LED experience; LED DLP five years and other-work DLP one year.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Original data sheet gives tentative Envelope-II opening on 25/08/2026, but Corrigendum-III moves Envelope-I opening to 01/09/2026. The financial bid cannot precede technical qualification; CPP Portal notification must prevail.
E-NIT verification text says the local-content undertaking/certificate is Annexure-H, but the checklist says Annexure-I and the actual Make-in-India form is printed as Annexure-I. Use Annexure-I; Annexure-H is the tender acceptance letter.
The index describes Annexure-A as works ending 31 MAR 2026, while E-NIT and printed Annexure-A say 30/06/2026. The detailed eligibility clause and form prevail: 30/06/2026.
E-NIT requires three years ending 31/03/2026, but PQ Performa lists 2022-23, 2023-24 and 2024-25, omitting 2025-26; Annexure-B asks for five years without printing year labels. The substantive E-NIT requirement prevails, but bidder should seek confirmation of the exact statements to upload.
Corrigendum-II item 2 specifically splits DLP to five years for LEDs and one year for all other work, but its amended Clause 51 text still says the contract DLP is five years. The specific split should govern security release; obtain written clarification on Clause 51 enforcement for non-LED items.
SCC requires the contractor or associated specialist to meet Appendix-A eligibility for ITC/IE electrical work, but no such Appendix-A is included; the only Annexure-A is the bidder’s similar-work schedule. This unresolved cross-reference could affect post-award approval.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Should turnover be demonstrated for FY 2023-24, 2024-25 and 2025-26 to meet “ending 31/03/2026”, or the PQ’s printed FY 2022-23 to 2024-25? Also confirm which five years Annexure-B must cover.
Does the one-year DLP for the whole work excluding LED supply override the five-year blanket wording retained in amended Clause 51, especially for fans/coolers and workmanship?
Provide the missing Appendix-A eligibility criteria for ITC/IE electrical works and confirm whether it is a bid-stage qualification or only post-award EIC approval.
Issue a revised Envelope-II opening date, because the original tentative 25/08/2026 date precedes final Envelope-I opening on 01/09/2026.
Confirm when the separate 10% LED BG and 10% balance-work BG must be submitted, whether they replace running-bill SD deductions fully, and the precise expiry/claim periods; Corrigendum-II states validity but not claim period or submission milestone.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The four-month period includes mobilisation, testing and rectification. For this >Rs.20 lakh, <2-year work, contractor-caused delay attracts 0.5% of tendered value per week, capped at 10%. A programme delay can also attract Rs.500/day under SCC.
Restricted-area passes are at contractor cost; work may be limited to night/restricted shutdown windows with no extra claim. Idle labour, machinery and operational interruptions are bidder risk.
LED supply carries five-year DLP/warranty and 10% security exposure. If rectification is not commenced within 15 days, recovery is Rs.200/week per fitting, capped at the higher of 1.5 times BOQ rate or twice AAI’s actual expense; AAI may invoke the total BG. Annexure-O failure also withholds Rs.5 lakh.
Rates exclude GST but otherwise include materials, labour, tools, packing, freight, insurance, loading/unloading, storage, risk, overhead and miscellaneous expenses. Incidental items required for a complete installation are included even if not specifically in BOQ.
AAI can reject non-conforming materials, procure replacements at contractor risk/cost, recover from dues/security/BG, levy LD for replacement delay, and deny extra payment or time. Acceptance at delivery does not waive later warranty-period verification.
Milestone payments leave retention until installation/testing/handover; 10% SD is deducted and released only after applicable DLP. Bills require GST invoice, EPF/ESI challans, tests and delivery records, and remain subject to tax, cess, penalties and other deductions.
False documents, altered BOQ/tender files, failure to furnish applicable performance/additional security, poor warranty response or active debarment can lead to rejection, EMD forfeiture, termination and debarment.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Joint General Manager (Engineering-Electrical), Airports Authority of India, Vadodara Airport. Office: Engineering Wing (Electrical), AAI, Civil Aerodrome/Vadodara Airport, Vadodara – 390022. Contact Sachin B. Khangar; telephone 0265-2483117 / 2492900 (EPABX), extension 3117; mobile 9836224244; email [email protected].
NIC CPP 24x7 help desk: 0120-4200462, 0120-4001002; mobile +91-8826246593; [email protected]. AAI e-procurement help: 011-24632950 ext.3512 (Mon-Sat 0800-2000), [email protected]; ext.3523 (Mon-Fri 0930-1800), [email protected]; and 011-24657900, [email protected].
No physical bid-submission address applies because hard-copy applications are expressly not entertained.