Supply of Air Conditioners at various office under Surat City Circle

NAME OF WORK: Supply of Air Conditioners at various office under Surat City Circle.

CEO & SE(O&M), DGVCL invites Sealed Item rate Tender of Supply of Air Conditioners at various office under Surat City

Circle. Tender Papers may be downloaded from web site https://tender.nprocure.com (For view, down load and on line

submission) and www.dgvcl.com (For view & down load). All the relevant documents of tender must be submitted online only.

Tender fee and EMD Transaction detail documents must be uploaded online.

1] It is mandatory for all bidders to submit their tender/s documents in form of online (e-tendering) in scheduled time.

2] Bidders have to submit Tender online on https://tender.nprocure.com

IFB No / Tender Notice No.

Supply of Air Conditioners at various office

under Surat City Circle

Estimated Contract Value (INR) Rs. 10,85,428.00 including GST

Period Of Completion(in Days) 15 days from the date of receipt of order

Tender Validity period 180 days

Amount Details:-

Tender Fee : Rs.1,000/- +18% GST

EMD Rs.11,000/-

Tender Dates :-

Bid Document Downloading Start Automatic System Generated

Bid Document Downloading End

Pre Bid Meeting (If require) No meeting

Last Date & Time for Receipt of

Online Bids (T.Fee and EMD)

Bid Validity Period 180 Days

Date of Opening of Technical Bid: Dt: ___________ ; 11:00 am ( if possible )

Date of Opening of Price Bid: Dt: ___________ ; 16:00 pm ( if possible )

Other Details:-

C.E.O & S.E (O&M), Dakshin Gujarat Vij

Officer Inviting Bids :

Company, City Circle Office

C.E.O & S.E (O&M), Dakshin Gujarat Vij

Bid Opening Authority :

Company, City Circle Office

C.E.O & S.E (O&M), Dakshin Gujarat Vij

Company, City Circle Office, 2nd floor, Opp. E-

Space, Bhagvan Mahavir College Cross Road, VIP

Road, Vesu-Bharthana, Surat - 395

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice i.e. Rs.1,180.00 (including GST @18%)

should invariably be paid by way of RTGS/NEFT/Online Payment, otherwise offer will be ignored out rightly. The payment

which is done via RTGS/NEFT/Online, the proof of payment (Scan Copy of money receipt) must be uploaded online in

Preliminary stage of the e-tender.

The Tender Fees is Non-refundable under normal circumstances. However, if purchaser company decides to scrap/ cancel

the tender, by one or another reason, in which bidders are not responsible for cancellation/ scrap of tender, in such case

tender fee may be refunded to bidder(s), at sole discretion of the purchaser company

EARNEST MONEY DEPOSIT (E.M.D.):

E.M.D. at the rate of Rs.11,000.00 is payable by way of RTGS/NEFT/Online Payment, otherwise offer will be ignored out

rightly. The payment which is done via RTGS/NEFT/Online, the proof of payment (Scan Copy of money receipt) must be

uploaded online in Preliminary stage of the e-tender.

Details for Online payment of tender fee & EMD as below:

-:Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 IFSC Code BARB0PIPLSU(5 TH character is “zero”)

3 Name of Account DAKSHIN GUJ VIJ CO LTD

Account No (Cash Credit

First the Tender fee & EMD stage will be opened & only if the documents towards payment of Tender fee & EMD are found in

order as per tender requirements specified above, then only the technical bid will be opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form.

1. TECHNICAL AND COMMERCIAL BID:

The Technical Bids of those bidders whose submission for Tender Fee & EMD, etc. are fulfilled, shall be opened on line as

described above.

a. It is mandatory for all bidders to submit complete tender documents in online form in stipulated time. Otherwise the

tender will be rejected outrightly without assigning any reason and no correspondence in this regard shall be

b. In case of short submission of documents with bid and/ or clarification if any required from the bidder the required

details/documents may be asked from the bidder.

The Price Bid must be submitted strictly as per Schedule – “B”. The time and date of opening of the Price Bid is tentative &

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

any change shall be put up on website. The “TECHNICAL” and “PRICE” Bids shall contain adequate cross-reference

wherever necessary to ensure clear and proper co-relation of the two bids without ambiguities whatsoever. Price Bid is to be

submitted On Line only.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to

the C.E.O & S.E (O&M), Dakshin Gujarat Vij Company, City Circle Office, 2nd floor, Opp. E-Space, Bhagvan Mahavir College

Cross Road, VIP Road, Vesu-Bharthana, Surat - 395

DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

3.The following documents only are to be submitted in form of online (e-tendering) in scheduled time.:-

The technical bid, List of orders executed and other required documents must be submitted online. All documents of

Technical bid must be uploaded in Technical Stage of E-Tender with dual seal & sign of bidder

DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

For and on Behalf of DGVCL

C.E.O & S.E (O&M), Surat City Circle.

Qualifying criteria for opening the price bid:

The bidder should submit the following documents without which their price bid shall not be opened and the bidder shall be

considered disqualified.

1. The bidder has to pay Tender fee & EMD by RTGS/NEFT/Online.

2. Copy of GST Registration Certificate.

3. Copy of PAN Card.

4. Bidder must have executed Work Order/Purchase Order for similar work or supply in last seven years from any Govt.

/Semi Govt./ Corporation/including DGVCL & GUVNL all subsidiary companies ending last day of previous to the one in

which application are invited should be either of following : -

Three completed work order/purchase order costing not less than the amount equal to 40 % of the estimated cost.

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

Two completed work order/purchase order costing not less than the amount equal to 50 % of the estimated cost.

One completed work order/purchase order costing not less than the amount equal to 80 % of the estimated cost.

Experience in any DISCOM of Gujarat preferably DGVCL will be given preference.

5. Last Three Years Audited Balance Sheet.

6. Authority Letter to submit Bid/Tender. (Declaration as per Appendix-4 of Tender)

7. Manufacture Authorization Certificate. Product must be Make in India.

SPECIAL CONDITION OF CONTRACT:-

1. Should this Tender be accepted, I/We hereby agree to abide by and fulfill all the terms and conditions of the Tender for supply as applicable and in

default thereof forfeit and Pay to the DGVCL the sum of Money due.

2. The full value of the “Earnest Money deposit” paid herewith should be absolutely forfeited to the DGVCL should I/we do not deposit the full amount

of specified security deposit.

1. Scope of work

Major part covered in this tender for “Supply of Air Conditioners at various office under Surat City Circle”- Includes

Installation, Commissioning in all respects-plumbing, electric, core cut and etc.

The rate quoted for Supply of Air Conditioners at various office under Surat City Circle.

3. Goods and Service Tax (GST)

The F.O.R. Destination prices are excluding GST as applicable which will be paid extra on a given taxable goods and/or

services within the original contractual delivery period. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,

2017and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have not

claimed Refund of any applicable GST and Cess, charged to DGVCL or shall not claim any such Refund, on a future date,

from the concerned Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without /COMPANY making any specific Claim, for the same, either from the Department or

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not mentioned

clearly unless the bidder has opted for Composition Scheme under GST act which be should be clearly indicated in the price

bid. Company may at its discretion consider such offer with presumption of highest applicable rate of GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme

during the tenure of the contract, the rate mentioned in the price bid shall be final and any additional GST will have to be

borne by the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only and any

deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST charged from the company;

such refund shall have to be passed on to the company, along with interest if any. Such refund along with interest needs to

be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per annum if

GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars on

GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of DGVCL’s statutory

variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional item of

their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should inform such changes to COMPANY

from time to time.

GST-TDS as applicable will be deducted from the bill amount.

3. Terms of Payment

The Bidder shall submit the bill after satisfactorily and successfully supply the item as per Schedule B and recording the bill

by the engineer in charge and submit the same to accounts for passing and payment.

4. Price variation

No price variation shall be given on any rise or fall of material cost or labour rates etc.

5. Security Deposit

As per prevailing rules of the Company, you have to pay 10% of contract value to cover execution and warranty period as

security deposit within Ten Days from the date of receipt of Letter of Acceptance (LOA) in the form of DD issued by

Nationalized/Schedule Bank in favour of DGVCL payable at Surat covers the entire contract period. All damages, costs,

charges, expenses and other sums which may be or may become due or payable by the Bidder to the DGVCL under the

terms of the contract may be deducted from the amount due or from the interest of any such securities or from any sums due

or which may become due to the Bidder by the DGVCL or from the whole or the balance unpaid as aforesaid of the encash

securities so deposited being repaid or transferred and returned to Bidder as the case may be after the expiry warranty

period. No interest shall be paid by the DGVCL on Security Deposit.

6. Contract period:

1. Supply Period

The supply period for item as per Schedule B shall be 15 days from the date of receipt of LOA.

2. Warranty Period

If the goods, stores and equipment found defective due to bad design or workmanship the same should be repaired or

replaced by you free of charge if reported within 24 months of their receipt at site. The successful supplier will be responsible

for the proper performance of the equipment/materials for respective guarantee period. (Except to the Manufacturer’s

Warranty of Product mentioned in the Technical Specification)

7. Cancellation of contract

If the work will found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LTD. shall exercise its discretionary power to

cancel the order and forfeit SD.

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

If the supply will not done as per supply period of 30 days, firm has to pay penalty of amount. Rs.500 plus Applicable Tax per

day till the supply completed or 10% of order value (incl. Applicable Tax) whichever is less.

9. Legal aspects

a. Agreement: As per company’s rules, Bidder shall have to enter into an agreement on Stamp Paper with the company in prescribed format of

DGVCL before execution of work. The cost of stamp fees shall be borne by the bidder.

b. In case of any dispute or any discrepancy, the decision of the CEO & SE(O&M),Surat City CircleL shall be final and binding to the Bidder.

c. The Bidder must follow all the rules, regulations and enactment of the Labour Laws relating to engagement of persons by him.

d. The Bidder shall obtain comprehensive insurance policies for all his workers in respect of all the insurable liabilities under the workman

Compensation Act Fatal Accident, Personal Injuries Act, Natural Hazardous, Riots/arson etc. In case of accident injury of Labour, Payment of

compensation on the the Bidders side.

e. The Bidder shall obtain necessary license, registrations as legally required.

f. DGVCL shall entitle to recover full amount from Bidder for expenses incurred on account of compliance of any statutory provision or breach of

contract by bidder.

g. The Bidder shall not sublet the contract to any other party. If it is found, subletting the contract, then S.D. shall be forfeited and party shall be black

h. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court situated at Surat.

a. The CEO & SE(O&M),Surat City Circle DGVCL reserves the right to reject any OR all the Bidders without assigning any reasons thereof.

b. The Bidder shall make his own arrangement for the Boarding and lodging of his workers.

c. The Bidder shall ensure that representative on his behalf deputed by him should be in touch with the CEO & SE(O&M),Surat City Circle/DE (Civil)

with regard to detailing of work etc.

d. The rates quoted by the Bidder shall include all charges such as Fuel, Levies, Transport, labour or Bidder’s servant / agent wages etc.

11. Arbitration:-

All questions, disputes or differences whatsoever which may at any time arise between the parties to this agreement touching

the agreement or subject matter thereof, arising out of or in relation there to and whether as to construction or otherwise shall

be referred to the decision of the Sole Arbitrator on mutual consent, appointed by the MD, DGVCL, for that purpose, who shall

be a retired High Court Judge or retired District and Sessions Judge, and the decision of the said Arbitrator shall be final and

binding upon the parties. Reference to the arbitration shall be governed by the provisions of Indian Arbitration & Conciliation

Act. 1996 as amended from time to time and the rules made there under.

12. Jurisdiction:-

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be

subject to the exclusive jurisdiction of the court under whose jurisdiction the place from which the tender / Acceptance of

tender is issued, is situated i.e. Surat.

13. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the event of

introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes place within the original

contractual delivery date will be to COMPANY’s account subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed on to

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

14. CONFLICT OF INTEREST AMONG BIDDERS/ AGENTS

A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to anti-competitive practices to

the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may

be considered to have a conflict of interest with one or more parties in this bidding process, if:

a. they have proprietor/ partner(s)/ Director(s) in common; or

b. they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

b. they have the same legal representative/ agent for purposes of this bid; or

c. they have relationship with each other, directly or through common third parties, that puts them in a position to have

access to information about or influence on the bid of another bidder, or

d. bidder participates in more than one bid in this bidding process. Participation by a bidder in more than one Bid will result

in the disqualification of all bids in which the parties are involved. However, this does not limit the inclusion of the

components/ sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

e. in cases of agents quoting in offshore procurement, on behalf of their principal manufacturers, one agent cannot

represent two manufacturers or quote on their behalf in a particular tender enquiry. One manufacturer can also

authorise only one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

a. a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of

the contract that is the subject of the Bid;

b. in case of a holding company having more than one independently manufacturing units, or more than one unit having

common business ownership/ management, only one unit should quote. Similar restrictions would apply to closely

related sister companies. Bidders must proactively declare such sister/ common business/ management units in same/

similar line of business.

c. Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have conflict of interest with

other bidders as above.

DATE: SIGNATURE OF TENDERER & ROUND SEAL

Dakshin Gujarat Vij Company Limited, Surat.

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

Name of work: Supply of Air Conditioners at various office under Surat City Circle.

ITEM DESCRIPTION QUANTITY REQUIRE Location

1.5 TON AC(like

Carrier, Blue-Star,

1 6 NOS. Surat City Circle

Mitsubishi, Hitachi

and equivalent to

2.0 TON AC(like

Carrier, Blue-Star,

2 11 NOS. Surat City Circle

Mitsubishi, Hitachi

and equivalent to

1.5 TON AC(like

Carrier, Blue-Star,

3 2 NOS. Ramnagar Sdn

Mitsubishi, Hitachi

and equivalent to

I /We agree to carry out the above

Add (+)________% above . Rs.

Less (-) _________% below Rs.

Total cost of work. Rs.

The Rates are FOR destination basis including GST, transportation, placing, Unloading, forwarding, insurance and freight

1). The price evaluation will be carried out on the basis of Lowest Total Amount Quoted End Cost with GST in Rs. of all

1). The price evaluation will be carried out on the basis of Lowest Total Amount Quoted End Cost with GST in Rs. of all

2). I/We agree to carry out above work at the rates herein tendered by me/us subjected to the condition of tender and supply

of the tender inquiry which I/We have carefully read and which I/We thoroughly understood and to which I/We agree.

3). I/We here by agree to keep this offer open for 120 days after the date of opening of technical bids of the tender and shall

be bound by Communication of acceptance dispatch within the prescribed time.

DATE: SIGNATURE OF TENDERER & ROUND SEAL

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0564/03/2026 Approved Date: 25-03-2026

Signature Not Verified

Signed by:Bharat C Godhani

Superintending Engineer File No: DGVCLCSC/o/e-file/4437/2024/1318/Civil

16:57:01 +5:30 Approved By: Superintending Engineer,Technical,DGVCLCSC