Regrade & Resurface of different Ward and different roads Dy.C.E.-3 of west zone of Ahmedabad (ARC TENDER)

Name of work: - Regrade & Resurface of different Ward and different roads

Dy.C.E.-3 of west zone of Ahmedabad (ARC TENDER)

Name of work :- Regrade & Resurface of different Ward and different roads Dy.C.E.-3 of

west zone of Ahmedabad (ARC TENDER)

SR.NO. PARTICULARS PAGE NO.

1 Notice inviting e-Tender

Schedule of Bidding process

Tender Declaration Form

SECTION – I SPECIAL CONDITIONS OF CONTRACT

1 Minimum required Equipments for the work

2 Batch Mix Plant

3 Providing transportation facility for AMC staff

4 Tax, Duties on Materials

5 Submission of project schedule

6 Reserved Rights

7 Testing charge

9 Production of Hot mix material

10 Laboratory at Plant

11 Price Variation clause

12 Liquidated Damages

13 Performance Guarantee

14 Payment of Bituminous work

15 Total station survey

16 Retention Money

18 Performance of Bidder in AMC Work

SECTION – II INSTRUCTIONS TO BIDDERS

2 Source of Funds

3 Eligible Bidders

4 Qualification of the Bidder

5 Disqualification

6 Cost of Bidding

8 Bidders shall not have any dispute or claim for any kind of

compensation in case of

B BIDDING DOCUMENTS

9 Content of Bidding Documents

10 Clarifications of Bid and Payments

11 Pre Bid meeting

12 Amendment of Bidding Documents

C PREPARATION OF BIDS

13 Language of Bid

14 Documents comprising the Bid

16 Currencies of Bid Payment

17 Bid Validity

18 Earnest Money Deposit – E.M.D. (Bid Security)

19 Alternative Proposal by Bidders

20 Format and Signing of Bid

D SUBMISSION OF BIDS

21 Sealing and marking of Bid

22 Deadline for Submission of the Bids

24 Modification and Withdrawal of Bids

E BID OPENING & EVALUATION

27 Clarification of Financial Bids

28 Examination of Bids and Determination of Responsiveness

30 Employer’s Right to Accept any Bid and to Reject any or all Bids

F AWARD OF CONTRACT

31 Award Criteria

32 Notification of Award and Signing of Agreement

33 Signing of Contract Agreement

34 Security Deposit

35 Advance Payment and Security

36 Dispute Review Expert

37 Corrupt or Fraudulent Practices

38 Policy for tender under consideration

39 Litigation History

SECTION - III GENERAL CONDITIONS OF CONTRACT

2 Interpretation

3 Language and Law

4 Employers representative or his nominees decision

5 Communications

6 Subcontracting

8 Employer’s Risk

9 Contractor’s Risk

11 Care of works, Insurance & Indemnity

12 Site Investigation Reports

13 Queries about the Contract Data & Contract Agreement

14 Contractor to Construct the Works

15 The Works to Be Completed by the Completion Date

17 Security & Traffic arrangement

19 Possession of the Site

20 Access to the Site

21 Instructions

22 Settlement of disputes

23 Avoidance to damage of roads

24 Transport of Contractors Equipments

25 Opportunities & facilities for other Contractors

26 Contractor to keep site clean

27 Clearance of site on completion

29 Time for completion & Extension of time for Completion

30 Delays Ordered by the Engineer

31 Management Meetings

32 Early Warning

C Quality Control

33 Identifying defects

35 Correction of Defects during defects liability period

36 Uncorrected Defects during defects liability period

37 Bill of Quantities

40 Payment Certificates

42 Taxes and duties

43 Labour welfare Cess

45 Advance Payment

46 Cost of Repairs

E Finishing the Contract

49 Surface requiring reinstatement

50 Action & Compaction in case of bad work

51 Defect Liability Period

51A Termination

52 Payment upon Termination

53 Default of Contractor

F General Description

54 Scope of work, Planning and Site Condition

55 Housing, Water Supply and Drainage etc.

57 Labour Employment

59 Urgent remedial works

60 Force Majeure

61 Changes in cost & legislation

62 Compliance with labour Regulations

63 Salient features of some major Laws

64 Contractor's own responsibility

65 Overpayment & Underpayment

67 Setting out of work

68 Materials obtain from Dismantling

69 Abnormal rates

70 Actions &compensation in case of bad workmanship

71 Dispute to be referred to Arbritator

72 Drawings and Photographs of the Works

SECTION – IV TECHNICAL SPECIFICATIONS

General Technical Specification

SECTION – V QUALIFICATION INFORMATION

Statement-1 Plant and equipments proposed to be deploys by the

application for use on the road work

Statement-2/A Work done as Prime Contractor of a similar nature during last

Statement-2/B Existing committeemen's and Ongoing works

Statement-3/A Details of annual turnover of last consecutive 3 years

Statement-3/B Available Bid Capacity

Statement-4 List of Key Personnel to be deployed on this contract work

Statement-5 Details of completed/Ongoing Litigation/Arbitration

Statement-6 Method statement and work plan

Annexure-I Undertaking -1

Annexure-II Undertaking -2

Annexure-III Undertaking -3

Annexure-IV Declaration of Provident Fund Contribution

Annexure-V Letter of Acceptance

Annexure-VI Agreement Form Deleted

Annexure-VII Issue of Notice to Proceed with the work

Annexure-VIII Bank Guarantee Form of Bid Security

Annexure-IX Bank Guarantee for Security Deposit

Annexure-X Summary of Required Information to be furnished by the Bidder

Annexure-XI Maintenance Manual during Defect Liability Period

Annexure-XII Definition of Similar Work

Annexure-XIII Tentative List OF Road Deleted

Ahmedabad Municipal Corporation

AMDAVAD MUNICIPAL CORPORATION

Notice inviting e-Tender

Municipal Commissioner of A.M.C. invites percentage rate sealed tenders from interested contractors

for the following work within the limit of A.M.C.

1 Name of work Regrade & Resurface of different Ward and different roads

Dy.C.E.-3 of west zone of Ahmedabad (ARC TENDER)

2 Tender Amount Rs.34,93,22,201.69 (exclusive of GST). GST will be paid extra by

(Estimate put to Tender) AMC/Authority at prevailing rate to the contractor.

3 Tender fee Rs.18000.00

(Non refundable) (Demand Draft in favour of Municipal Commissioner, Amdavad)

Tender Fee shall be submitted physically along with the Physical

4 Time Limit 12 Months (Excluding Moonsoon)

5 Download of Tender Complete bid documents can be downloaded with effect from Dt.30-

Documents 04-2026 up to 18:00 Hrs. from the website www.nprocure.com.

6 Required registration Register “AA” class having "Road special category I" in Road Works in

PWD in Govt. R&B/CPWD/AMC or equivalent register with any other

state Govt. or institutions.

If successful bidder is not registered with AMC, they will have to

register before submitting his Running Bill No.

7 Preliminary Average annual financial turnover during the last 3 years, ending 31st

prequalification criteria of March of the previous financial year, should be at least 30% of the

bidding firm (detailed estimate put to tender for this work.

criteria are given in the Bid Experience of work of similar nature during last 5 years

Document) • One Similar completed work costing not less than the amount

equal to 80% of the estimated tender cost OR

• Two Similar completed work costing not less than the amount

equal to 50% of the estimated tender cost OR

• Three Similar completed work costing not less than the amount

equal to 40% of the estimated tender cost

8 Solvency certificate Solvency certificate issued and valid in current year for an amount

equal to 20% of the Estimated amount put to tender.

9 Earnest Money Deposit 1 % EMD of Estimate put to tender (Demand Draft / pay order / Bank

(Bid security) Guarantee in favour of Municipal Commissioner, Amdavad is to be

(1 % of Estimate put to submitted as prescribed in 10.0 below. Demand Draft/Bank

tender) Guarantee shall be from approved list of AMC of banks and the

issuing branch of bank guarantee shall be of Amdavad city only and it

should be valid for 180 days from the last date of tender submission.

E.M.D. shall be submitted physically along with the Physical

10 Submission of EMD and Tender Fee & EMD should Submitted physically on Dt.01-05-2026

Tender Fees up to 12.00 hrs . along with tender documents as described in the

invitation of tender should be submitted to Assistant Manager- West

Zone, 2nd Floor Usmanpura, Ahmedabad

Bid submitted without bid security & tender fee shall be treated as

non responsive and shall be summarily rejected.

11 Pre-Bid Meeting -----

12 Mode of sending the The whole tender shall be submitted by two mode.

Tender • Whole tender shall be submitted only on

Documents www.tender.nprocure.com website before Date:- 30-04-2026 up

to 18.00 hrs . Each bidder must upload the scanned copies of all

the documents along with the submission of online bidding.

Ahmedabad Municipal Corporation

Tender Fee, EMD, technical bid and other relevant PQ Documents

as per check list given in tender shall be submitted physically in

two copies (Original & duplicate) in sealed envelope on or before

Dt.01-04-2026 up to 12.00 hrs (by hand Delivery/ Courier/ Speed

Post/Registered)

13 Last date of online Date.30-04-2026 up to 18.00 hrs..

submission of tender

14 Submission of Price Bid The Price bid shall be submitted online only. It shall not be submitted

15 Opening of Technical bid Technical Bid will be opened on line on Dt. 01-05-2026 at 15.00 hrs

in the office of Assistant Manager- West Zone, 2nd Floor Usmanpura,

16 Tender validity period 180 days from the last date of submission of Tender. it should be valid

for 180 days from the last date of online tender submission.

17 Security Deposit 5 % of Contract Value to be submitted in the form of Bank Guarantee

as per. Bank Guarantee shall be from approved list of AMC of banks

and the issuing branch of bank guarantee shall be of Amdavad City

only. The validity of the Security Deposit shall be up to valid till

days beyond Date of completion of work. The Security Deposit shall

be payable in 15 days from date of receipt of LOI failing which interest

@4% per annum will be charged by AMC.

18 Additional Security Deposit Additional Security Deposit other than EMD of Rs. 50 lakh in the form

for applicant who have of Bank Guarantee to be submitted within 07 days from date of LOI.

Batch mix plant, but still Bank Guarantee shall be from approved list of banks of AMC and the

not established within limit issuing branch of bank guarantee shall be of Amdavad city only. The

of 25 km from boundary of same shall be released after establishment of Batch mix plant within

AMC. 90 Days from the date of LOI within the limit of 25 km from boundary

of AMC .In case of late installation of the batch mix plant, the release

of this bank guarantee shall be as per the sole discretion of Municipal

Commissioner, AMC. In case, if contractor installs the batch mix plant

successfully within 90 days from LOI, the additional security deposit

shall be released. But due to emergancy work of AMC, Contractor has

to submit rent aggrement within 15 days. After issuance of LOI and

has to start work based on rental aggrement within 15 days.

Alongwith contractor has to start installation of batch mix plant with

all necessary certificates and has to start work within 90 days after

issuance of LOI from his own plant as per tender terms and

conditions. Hence submited rental aggrement is valid upto 90 days.

Along with Tender Submission Documents, Contractor shall submit

an Undertaking on company's letter head mentioning that I/We will

submit an Additional Bank Guarantee other than EMD amounting of

Rs.50.00 Lakh within 07 days from the date of LOI and install the

plant as per tender within 90 days from the date of LOI within the

limit of 25 km from boundary of AMC. If I/We fail to establish the

above said Plant within prescribed timelimit, I/We will bound to the

decision taken by Municipal Commissioner of A.M.C. and AMC also

may take necessary action against us at its sole discretion.

Batchmix plant must have working of SCADA system as per Gujarat

government Road & Building department vhevºt ¢btkf:

19 Deductions from Running

Ahmedabad Municipal Corporation

a. Retention Money (1) 2 % of Contract Value to be submitted in the form of Bank

Guarantee deduction against of each Running Bill shall be deducted as

a Retention Money. The Retention Money shall be payable in 15 days

from date of receipt of LOI. If Such retention money shall be released

in the final bill of the said work.

(2) If Bidders Not Submit Of Bank Guarantee at the Time Of 15 days

from date of receipt of LOI then each Running Bill shall be 2%

deducted as a Retention Money and Such retention money shall be

released in the final bill of the said work.

b. Deductions against 5 % amount of each running bill including price escalation shall be

Performance of work deducted against defect liability / performance guarantee and shall be

refunded against BG. Such Amount shall be released only after

completion of Defect Liability period (after deductions of

performance based recovery if any.

c. Labour welfare cess 1% Labour welfare cess as per the Act, 1996 (non refundable) shall be

deducted from each running bill.

20 Defect liability period The Defect Liability Shall be as follows:

 For Bituminous Works : For individual roads, the DLP shall be

5 years from the date of completion of bituminous work

(DBM/BC) on that road.

 For Civil Works (other than bituminous works): For individual

roads, the DLP shall be 1 year from the date of completion

mentioned in the completion certificate issued by Authority

21 Price Variation As per Tender Volume-I, Section-1 Clause

22 During execution of works and in defect liability period, in any case if any fatal accident (major or

minor) occurs due to poor work and poor safety precautions, then it will be completely contractor’s

responsibility and compensation for the same has to be paid by contractor. During execution of

works if any news is published in print/Electronic/Social media regarding inferior quality of work and

poor safety precautions, and due to inferior quality work any fatal injuries occurs, all the losses due

to such accidents and expenses of legal matters shall be borne by contractor.

Note: Conditional tenders will not be accepted in any case. Municipal Commissioner reserves the rights to

reject any or all the tenders without assigning any reasons thereof.

 The authorized signatory holding Power of Attorney shall only be the Digital Signatory. In case

authorized signatory holding Power of Attorney and Digital Signatory are not the same, the bid shall be

considered non-responsive.

 In the event of the specified date of bid submission/opening being declared a holiday for the Employer, the bids shall be

received /opened on the next working day at the same place and the same time.

Seal and Signature of the Bidder Add.CityEngineer(WZ)

Date: Amdavad Municipal Corporation

Ahmedabad Municipal Corporation

SCHEDULE OF BIDDING PROCESS

Event Description Date

1 Sale of Bid Documents

2 Last date of Online submission 30-04-2026 before 18:00 hrs.

3 Last date of Physical submission 01-05-2026 before 12:00 hrs.

4 Pre bid meeting --

5 Opening of Technical Bid 01-05-2026 before 15:00 hrs.

6 Opening of Price bid To be intimated later.

7 Validity of Bid 180 Days.

Seal and Signature of the Bidder Add.CityEngineer(WZ)

Date: Amdavad Municipal Corporation

Ahmedabad Municipal Corporation

To be notarized by Notary

TENDER DECLARATION FORM

Add.CityEngineer(WZ),

Amdavad Municipal Corporation,

Danapith, Amdavad.

Name of Work:- Regrade & Resurface of different Ward and different roads Dy.C.E.-3 of west zone

of Ahmedabad (ARC TENDER)

I/We the undersigned have carefully gone through and clearly understood the Tender documents of

above mentioned project comprising of Notice Inviting tenders, Articles of Agreement, Scope of work,

Definition of terms, notes Instructions/Information to Bidder, Condition of Contract, special condition of

contract, Appendices, Specifications, Bill of Quantities, Statements (1 to 6) furnished by AMDAVAD MUNICIPAL

I/We do hereby offer to execute and complete the whole of the work within the time specified all in

accordance with the specification, designs, drawing and instruction in writing referred to in the said document

and with such materials as mentioned for, at the respective rates which I/we have quoted in the Price Bid or at

such other rates as may be fixed under the provisions of these conditions.

In the event of this tender being accepted I/We agree to enter into an agreement and when required,

execute the contract, according to your form 1 of agreement as or in default where of I/we bound

myself/ourselves to forfeit the "Earnest Money Deposit."

I/We understand that if I/We shall not enter in agreement within fifteen days or as decided by AMC

from the date of receipt of letter of acceptance, you will forfeit the earnest money paid by me/us and take

necessary action as deemed fit.

I/We have enclosed a Demand Draft / Bank Guarantee as an “Earnest Money Deposit", for the sum as

mentioned in NIT, the full value of which is to be absolutely forfeited to the Employer If I/We fail to commence

the work specified. Otherwise the Employer shall retain the said sum, as on account of such Security Deposit as

provided for in the aforesaid documents.

I/We agree not to employ sub-contractors other than those that may be approved in accordance with

conditions in the aforesaid documents.

I/We understand that Municipal Commissioner is not bound to accept the lowest or any tender, which

are received. I / We also understand & agree that Municipal Commissioner Reserves the right to allot number of

tenders to successful bidders at his sole discretion in case if I / We am/are lowest in more than one tender.

I/We am/are bound to execute the job if the work order is issued within 180 days from the date of

opening of the tender.

I am bound to execute the work by maintaining all Quality aspects/parameters mentioned in the

tender terms and conditions. I am also bound to submit all supporting Genuine Original documents and if any

discrepancy found in such documents as well as in the executed Work with respect to Quality/Quantity at any

stage of work or even after completion of work, it will be solely my Responsibility. I am bound to prove

originality of all documents submitted by me and if any Documents found false/fake then Municipal

Commissioner/AMC has right to take any action/penalty/punishment against me.

I am also bound that if I/we, indulged into any malpractice and/or used any inferior quality and/or the

construction of road is found to be of an inferior quality under this contract than in such case Municipal

Commissioner/AMC has right to debar/ blacklist for three years.

I/we am/are quoted the tender rate is excluding GST and hence GST will be paid extra by AMC or

Government authority at prevailing GST rate.

I/We agree to pay the Government income-Tax, Sales-Tax (Central and State), Octroi duties, Royalty on

material (i.e. Aggregate, Sand etc.) And any other taxes prevailing and from time to time on such items on

which the same are leviable and the rates quoted by me/us are inclusive of the same.

Yours faithfully

Date: Seal and Sign of Contractor

Ahmedabad Municipal Corporation

SPECIAL CONDITION OF CONTRACT

1.0 Minimum required Equipments for the work

1.1 The contractor should have minimum machinery of its own ownership as mentioned below:

1. Sensor Paver – 01 Nos. (The sensor paver shall have minimum screed width of

2. PTR – 01 Nos.

3. Vibrator with tandem Roller – 02 Nos.

4. Bitumen Sprayer – 02 Nos.

5. Milling machine -1 Nos. ( rental agreement Allow only for Milling Machinery)

6. Air Compressor-01 No

7. Dumper – As per Requirement

8. Metal Detector-1 No

9. Cutter Machine-1 No

10. Broomer- 1 No.

11. Thermometer- 3 No.

12. Any other machineries / equipments required to execute the work.

1.2 Contractor shall submit the list of above equipments along with indemnity bond of ownership

for above equipments. If the same are to be procured on rental basis, than contractor shall

have to submit the rental agreement to AMC mentioning that all rental machineries shall be

used exclusively for this tender work of AMC allotted to contractor.

1.3 Contractor shall submit a bond mentioning that he will deploy separate machineries for each

tender allotted to him.

1.4 Contractor shall increase & deploy required number of machineries like Sensor Paver, Rollers,

dumpers etc. to complete the work within time limit with quality as per the Priority given by

Ahmedabad Municipal Corporation.

1.5 Contractor shall increase & deploy required number of machineries like Sensor Paver, Rollers,

dumpers etc. to complete the work within time limit with quality as per the Priority given by

Amdavad Municipal Corporation.

2.0 Batch Mix Plant

2.1 Bidder shall have own batch mix plant of minimum 100 to 120 TPH capacity in running and

good/operational condition within the limit of 25 km from the boundry of AMC.

2.2 Bidder shall submit health certificate of that plant from the Superintending Engineer,

(Mechanical), Road & Building Department, Gujarat at the time of commencement of Batch

2.3 Batchmix plant must have working of SCADA system as per Gujarat government Road &

Building department vhevºt ¢btkf: yubmeyul/102015/20/n <t:21/09/2020 <ubs 19/02/2021.

2.4 If the batch mix plant of bidder is situated anywhere in the country and not within the above

mentioned limit, Contractor shall submit Additional Security Deposit other than EMD of Rs.

50 lakh in the form of Bank Guarantee to be submitted within 07 days from date of LOI. Bank

Guarantee shall be from approved list of banks of AMC and the issuing branch of bank

guarantee shall be of Amdavad city only. The same shall be released after establishment of

Batch mix plant within 90 Days from the date of LOI within the limit of 25 km from boundary

of AMC .In case of late installation of the batch mix plant, the release of this bank guarantee

shall be as per the sole discretion of Municipal Commissioner, AMC. In case, if contractor

installs the batch mix plant successfully within 90 days from LOI, the additional security

deposit shall be released. But due to emergancy work of AMC, Contractor has to submit rent

aggrement within 15 days. After issuance of LOI and has to start work based on rental

aggrement within 15 days. Alongwith contarctor has to start installation of batch mix plant

with all necessary certificates and has to start work within 90 days after issuance of LOI from

his own plant as per tender terms and conditions. Hence submited rental aggrement is valid

upto 90 days.Along with Tender Submission Documents, Contractor shall submit an

Undertaking on company's letter head mentioning that I/We will submit an Additional Bank

Ahmedabad Municipal Corporation

Guarantee other than EMD amounting of Rs.50.00 Lakh within 07 days from the date of LOI

and install the plant as per tender within 90 days from the date of LOI within the limit of

km from boundary of AMC. If I/We fail to establish the above said Plant within prescribed

timelimit, I/We will bound to the decision taken by Municipal Commissioner of A.M.C. and

AMC also may take necessary action against us at its sole discretion.

2.3 In case of late installation of the batch mix plant, release of this bank guarantee shall be as

per the sole discretion of Municipal Commissioner, AMC.

3.0 Providing transportation facility for AMC staff

(1) Project Vehicle:- A/C vehicle having 1200 cc or more in good condition along with

licensee driver for Employer’s use up to 2500 km per month for 24 hours from date of

commencement and up to completion of work (Including extended time limit if any)

having vehicle of model 2021, 2022 or 2023 for batchmix plant work. The cost of running,

maintenance, fuel, driver’s salary, insurance with sole responsibility etc. complete will be

borne by the contractor. The vehicle shall be required at anywhere and at site of road

work in respected zone. The Vehicle will run throughout the period of contract including

Sundays/ holidays if required. The vehicle with driver must be deployed to AMC within

days from the work order issued date till the completion period of the work. Penalty for

not providing vehicle shall be of Rs.1500.00 per day. If vehicle is not demanded by

department, Rs.30000.00 per month will be deducted from RA bills. The vehicle will be

required for travel to and fro between any places in Amdavad /Gandhinagar near by

areas to any places in Amdavad or as required by AMC.

(2) The contractor shall separately provide transportation facility for AMC staff appointed on

his Batch mix plant. Vehicle provided for this purpose shall be a Four Wheeler in good

operational condition with Driver. The contractor shall not be paid any extra for the

4.0 Tax, Duties on Materials

All charge on account of Octroi, excise duties, terminal tax, GST/sales tax, and Govt. duties /

tax etc. on material procured for the works from any source shall be borne by the contractor.

No (P) or "C" or "D" form shall be supplied by AMC for this purpose. GST will be paid extra by

AMC/Authority at prevailing rate to the Contractor.

5.0 Submission of project schedule:

Contractor has to submit his work plan, methodology and Quality assurance plan to complete

the work within the time limit with the tender documents and also as and when demanded by

the AMC during the running project to monitoring the progress of the Project only.

6.0 Reserved Rights

Municipal Commissioner Reserves right.

(1) To waive any qualifying criteria or information in any tender as a special case and to

reject any or all tenders without assigning any reason thereof.

(2) To increase / decrease the scope of work & also split the tender in two or more contracts

without assigning any reason even after the work is awarded.

(3) To allot number of tenders to other successful bidders, in case if any contractor is lowest

in more than one tender.

(4) To collect any required documents after bid opening and also reserves the right for

rejection/acceptance of any tender.

7.0 Testing charge

All the testing charges should be borne by contractor.

For testing in AMC laboratory, respective amount of testing fee should be recovered from in

each running bill & final bill.

For Testing Frequency, as per Goverment of Gujarat Circular No.PRCH/102007/28-Date.-

31/12/2019,AMC Circular No.66/1 date 15/12/2022 and all latest Circular shall be applicable.

Ahmedabad Municipal Corporation

(1) 10% test will carryout at Goverment Laboratory i.e GERI/LDCE/IITRAM/AMC-Metal

(2) 10% test will carryout at the Goverment approved Laboratory.

(3) 80% test will carryout at the Plant/Field Laboratory of this work.

1. To execute the bituminous items, the contractor shall have to procure VG-30 & VG-10 grade

Bitumen on his own cost from the approved Oil Company IOCL,BPCL or HPCL only. Contractor

shall have to submit original purchase bills of Bitumen at the time of delivery of bitumen at the

plant along with sign and certificate for the originality of the Bills. If any discrepancy found in

such submitted bills then it will be Contractors responsibility. Contractor shall have to provide

such original bills and will not return to the contractor.

2. It is the responsibility of the contractor to submit the original bills of bitumen and if any

duplicate / Colour photo copy Submitted to any other department bill is found, then strict

legal action will be taken against the contractor and blacklist for three years without giving

any written notice.

3. Price Variation only for VG-30 grade Bitumen shall be paid to the contractor from the date of

issue of work order and up to the expiry of original and extended time limit.

4. Only the difference between actual rate of purchase mentioned in invoice and the basic rate

for bitumen mentioned in the tender, shall be payable to the contractor or recoverable from

the contractor. Price Variation shall be calculated on the basis of actually consumption of

Bitumen for the work.

5. The difference will be payable / recoverable from the date of issue of work order and this

price variation will be subject to approval of competent authority.

6. Contractor will be fully responsible to verify the quality, quantity and all other aspects at the

time of receiving delivery of bitumen. No excuse in this regards will be considered after the

bitumen is received and contractor will be fully responsible for quality of work & its

performance etc.

7. For item requiring bitumen consumption,the contractor shall have to procure the bitumen of

reuired grade and qualtity only from the IOCL,BPCL or HPCL only.Contractor shall have to

provide such original bills. Measurement of the bitumen item will not be written in MB,if

original bills are not submitted for quantity consumed.

8. The VG-30 grade bitumen for tack coat shall be procured by the contractor. No price

Variation (tack coat) for that shall be given.

9. Contractor has to follow the AMC Circular No.66/1, date 15/12/2022 for bituminous testing.

Adding to contractor has to follow AMC circular 60/2(20-21), dated:29/10/22 and 60/1(20-

21), dated:21/04/22 and also prevailing circulars of AMC/GOG/GOI.

9.0 Production of Hot mix material

Productions of hot mix material shall be only from Batch Mix Plant of 100 to 120 TPH capacity

for the entire work. The contractor shall procure raw materials (aggregates of different sizes,

bitumen, etc.) as required and can stock the material well in advance to maintain the

required progress of work with prior approval of such material from Engineer-in-Charge

and/or his authorized representative. The Contractor shall manufacture Hot Mix material as

per the specification mentioned in the tender document.

All aggregates used in the Hotmix material should be confirmed to the relevant standards and

it should be procured from the approved source/region specifically from the

Sevaliya/Timba/Ankodiya area only is compulsory and It should be confirmed to the all

technical requirements of the specific Item/Specifications.

Contractor shall have to submit his biding letter that he will supply all the aggregates from

the source finalized by Engineer-in-Charge and/or his authorized representative along with

the Quarry names and locations. Contractor is also bound to produce all Genuine Original bills

for the supply of Aggregates submit to AMC as well as Contractor is fully responsible for the

Originality of the all such Bills.

Ahmedabad Municipal Corporation

10.0 Laboratory at Plant

The Contractor shall setup a laboratory at all the batchmix plant along with all the calibrated

equipments for testing of asphalt, aggregates, and Hot Mix material with the Material

Engineer in the Laboratory having experience of not less than 3 years in Laboratory testing.

The Contractor has to prepare Quality Assurance Plan (QAP) as per tender document and it

should be get approved by AMC as well as he has to do all testing as per approved QAP and all

reports have to submit along with Running Bills duly verified by Engineer-in-Charge and/or his

authorized representative. Testing should be done as per AMC Circular No.66/1, date

11.0 PRICE VARIATION CLAUSE

11.1 Price Variation for Bitumen brought by Contractor

The Rates for Bitumen shall be considered Ex-supply Depot / refinery are as under:

Sr. No. Material Basic Rate

1 Bitumen in bulk Grade (VG-30) 39738.98 per MT ( Without

Price Variation only for VG-30 grade Bitumen shall be paid / Recovered up to the expiry of

original and extended time limit.

Difference between purchase rate of bitumen (mentioned in the Invoice) and the basic rate for

actually consumed bitumen for this work shall be Paid or Recovered.

Contractor shall have to submit original purchase bills of Bitumen for verification at the time of

claiming for price variation to AMC along with sign and certificate for the originality of the

Bills. If discrepancy found in such submitted bill then it will be Contractors responsibility.

Contractor shall have to provide such original bills as and when asked by AMC or Audit

Department of AMC for Audit Purpose.

(1) Price- variation shall be applicable only for the work that is carried out within stipulated time

limit or extensions thereof as not attribute to the contractor. No claims for price adjustment

other than those provided here in shall be entertained.

Ahmedabad Municipal Corporation

I/We, . the contractor of this work of tender ID

Is certify that the bitumen purchase bill invoice attach herewith is original and I/We solely

responsible for the same. I/We also declare that the mention quantity of bitumen is used in said

work only and I/We don’t have submitted similar/Duplicate/copy of the same bitumen purchase

bill invoice to any other Zonal/Ward/Project of AMC or any other organisation for the same

quantity of bitumen bill invoice which used in this tender.

Name of Invoice Date Invoice Stationary Total Qty of Total Amount

Name of Invoice Date Invoice Stationary Total Qty of Total Amount

Refinery Number Number Bitumen of Invoice

I/We declared that I/We are totally responsible for any dispute raised in future about the

originality & quantity of bitumen bill invoice as above.

Seal and Signature of the contractor

12.0 Liquidated Damages

12.1 The stipulated time limit for the tender is 12 months (Excluding monsoon period).

12.2 However for every single/individual road work the time limit will be considered from the date

of issue of work order for single/individual road work. Amount of Liquidated damages for

delay in Completion of work which will be considered for the work order date for particular

Road. Time limit for completion of particular road work should be taken 60 days for

BC/DBM with footpath, kerbing, and central verge except road street furniture. Also in

exceptional case like problems encountered during execution of underground utilities,

overhead lines, encroachment or any valid reason pertaining to road and there of and or

decided by engineer in charge.

12.3 Conditions mentioned in the amc city engineer Circular No. 3, Dt. 03-09-2016 and and all latest

Circulars shall be applicable.

12.4 If the Contractor fails to complete the works within the original or extended time limit of

Estimate, the Contractor shall pay penalty of 10% of amount of actual remaining work of the

Estimate of particular road.

12.5 Contractor shall complete raising of all machine holes and catchpit within 15 days of

completion of DBM/ BC layer. If the contractor fails to raise all machine holes and catchpit,

the Contractor shall pay penalty of 10% of amount of raising of all machine holes and

12.6 If the Contractor fails to complete the works within the original or extended time limit, the

Contractor shall pay penalty of 10% of amount of actual remaining work. The amount of work

Ahmedabad Municipal Corporation

for which the scope of contractor is reduced shall not be considered for the calculation of

Liquidated Damages.

13.0 Performance Guarantee:

5 % amount of each running bill including price escalation shall be deducted against defect

liability / performance guarantee and shall be refunded against BG. Such Amount shall be

released only after completion of Defect Liability period (after deductions of performance

based recovery if any.

14.0 Payment of Bituminous work:

After completion of final layer of Bituminous work, only 95% amount of final layer work will

be released. Remaining 5% amount of final layer work will be released after satisfactorily

completion of raising of all Machine holes & Catch pits up to finished road level. This

remaining 5% amount can be released for individual road after raising the machine holes /

catch pits up to finished road levels.

16.0 Retention Money

(1) 2 % of Contract Value to be submitted in the form of Bank Guarantee deduction against of

each Running Bill shall be deducted as a Retention Money. The Retention Money shall be

payable in 15 days from date of receipt of LOI. If Such retention money shall be released in

the final bill of the said work.

(2) If Bidders Not Submit Of Bank Guarantee at the Time Of 15 days from date of receipt of

LOI then each Running Bill shall be 2% deducted as a Retention Money and Such retention

money shall be released in the final bill of the said work.

AMC reserves right to deduct any amount to compensate the poor performance of the

contractor i.e. poor quality or abandoned / incomplete work.

18.0 Performance of Bidder in AMC Work

If works carried out by the bidder in last three years are found to be inferior quality or if the

bidder is alleged for malpractice in the tenders allotted to him in last three year, then to

accept or reject his tender, shall be sole discretion of Municipal Commissioner, A.M.C. i.e.

Municipal Commissioner is at his sole discretion may accept or reject the tender and the

decision of Municipal Commissioner shall be bound to the bidder.

The contractor must execute the work by maintaining all Quality aspects/parameters

mentioned in the tender terms and conditions. Contractor also bound to submit all

supporting Genuine Original documents and if any discrepancy found in such documents as

well as in the executed Work with respect to Quality/Quantity at any stage of work or even

after completion of work, it will be solely contractor’s Responsibility. Contractor bound to

prove originality of all documents submitted by them and if any Documents found false/fake

then Municipal Commissioner/AMC has right to take any action/penalty/punishment against

18.1 If the Contractor indulged into any malpractice and/or used any inferior quality and/or the

construction of road is found to be of an inferior quality under this contract than in such case

Municipal Commissioner/AMC has right to debar/ blacklist them for three years.

18.2 It is contractor liability to communicate with other Government Authorities / Private Agencies

/ Person for carry out all type of necessary approval that which will be required for the work

and liason with AMC. The cost of utility shifting, felling of trees etc. shall be borne by AMC or

by the entity owning such utility, if AMC so directs, and in the event of any delay in shifting

Ahmedabad Municipal Corporation

thereof, the Contractor shall be given a corresponding extension of time for the completion

18.3 Total Station Survey of Central line marking, different utilities, trees, encroachment etc :-

The contractor have to carry out total station survey of each roads included in the tender

showing central line of the road, location of Machine holes, Catchpits, Trees, Temples, Power

Distribution Boards, Encroachments etc. before starting the work on site. Contractor shall

have to submit such survey report and drawing to AMC.

19.0 Footpath Paver Block, Footpath curb, Central verge curb - Successful bidder of this tender

shall have to purchase 50% of total quantity of Paver Blocks/ footpath curbs

/Central verge curbs from Amdavad Enviro Projects Pvt. Ltd. directly. If quantity of 50% of

Paverblock/Footpath curbs/Central verge curbs are not available

Amdavad Enviro Projects Pvt. Ltd within stipulated period of time, contractor has to take prior

permission for use of other than from Amdavad Enviro

Projects Pvt. Ltd.Paver blocks/Footpath curbs/Central verge curbs.

20.0 Even If Bidder is Lowest Municipal Commissioner reserves the right to issue/not issue work

in case of insufficient bid capacity or progress & quality of previous years work was not

Satisfactory inAMC/Any Other Departments of ULB,GOG,GOI.

Seal and Signature of the Bidder Add.CityEngineer(WZ)

Date: Ahmadabad Municipal Corporation

Ahmedabad Municipal Corporation

INSTRUCTIONS TO BIDDERS

1. Scope of Bid

1.1 The Municipal Commissioner, Amdavad Municipal Corporation (referred to as Employer in

these documents) invites sealed bids for the construction of works (as defined in these

documents and referred to as “the work”) detailed in the table given in the Invitation for Bid

(hereinafter called as IFB.) from competent bidder. The bidders may submit bids for the

works detailed in the table given in IFB.

1.2 The works shall, inter alia, include the following, as specified or as directed.

1) Contractor must carry out road works as per MoRTH 5th Revision and latest codal

provision of IRC notified/published at least 60 days before the last date of bid

2) Contractor has to prepare jointly Quality assurance plan with PMC/AMC engineer and

submit it to the department with contractor’s & pmc’s sign & stamp and during the

tender time limit contractor has to strictly follow the work as per quality assurance

3) Contractor has to prepare bituminous mix design of (BC & DBM) and mix design of

(WMM,GSB) in the presence of PMC/AMC’s engineer and has to submit to the

department with contractor’s & pmc’s sign & stamp which will be strictly followed

during the site execution. Any change in source of material will bring into the notice

of the enginner in charge and mix design should be change accordingly.

4) Site clearance, removal of tree stumps and dismantling of obstructions,

encroachments etc. before commencement of the works;

5) True and proper setting out and layout of the works as per the instruction of

Engineer-in-Charge and/or his authorized representative at no extra cost, setting of

bench marks, provisions of all necessary labours, instruments, and appliances;

6) Widening of existing carriageway and strengthening including camber correction and

profile correction

7) Construction/Raising of existing machine holes, catch pits, valve chambers, etc.

8) Providing necessary road markings, road signs for traffic diversions.

9) Provision of suitably designed protective works for road

10) Environmental measures.

11) Ensuring safe traffic movement at all times during construction

12) Any other item of work as may be required to be carried out for completing the road

works in all respects in accordance with the provisions of the contract.

13) Total Station Survey of all Roads included in this tender and submitting its drawing as

specified by AMC.

14) All the items of BOQ will be carry out as per technical specifications mentioned in

tender document. Contractor will be fully responsible to maintain the quality of road

15) In AMC, 60 feet above road work will carry out in Road project department, 60 feet &

below road work will carry out in road zonal department.

19) Before execution of any kind of work, contractor has to submit bituminous mix design

as per availability of material and environmental conditions in witness of Engineer-in-

Charge and/or his authorized representative of AMC/PMC finalize by AMC and

proceed further for approval of bituminous mix design from competent authority.

Ahmedabad Municipal Corporation

20) Before execution of any kind of work at site, contractor has to submit quality

assurance plan and proceed for approval to competent authority and execute the

work accordingly.

21) Before execution of any kind of work at site, contractor has to submit level sheet and

execute the work accordingly.

22) The Defect Liability Shall be as follows:

For Bituminous Works : For individual roads, the DLP shall be 5 years from the date

of completion of bituminous work (DBM/BC) on that road.

For Civil Works (other than bituminous works): For individual roads, the DLP shall be

1 year from the date of completion mentioned in the completion certificate issued by

Authority for each road

23) Contractor has to rectify all the defects within 7(seven) days which are to be found

during defect liability period as suggested by PMC/Agency appointed by

AMC/Engineer-in-Charge and/or his authorized representative.

24) Contractor has to strictly follow the AMC latest circular 66/1, dated:15/12/22 for road

25) After satisfactory completion of work in prescribed time limit, contractor has to

conduct pavement condition survey with Engineer-in-Charge and/or his authorized

representative alongwith prescribed format as per AMC latest circular 66/1,

dated:15/12/22 also strictly check after monsoon in defect liability period and submit

report with colour photographs to concern Engineer-in-Charge and/or his authorized

representative.

26) After submittion of report, if any road defects found in defect liability period,

contractor has to remedies the defect of road within prescribed time format as per

tender condition as suggested by Engineer-in-Charge and/or his authorized

representative with his own cost duly certified with testing certificate.

27) As suggested by Engineer-in-Charge and/or his authorized representative, third party

proof checking of work and charges of proof checking has to be borne by contractor

during work and in defect liability of work.

28) If the contractor removes the existing speed breaker/bump approved by traffic

department, then such speed breaker/bump must be constructed by the contractor

as per AMC norms and as per instruction of Engineer-in-charge. If the contractor fails

to construct such speed breaker/bumps then contractor will be responsible for any

type of incident.

29) All the correspondence with the Client and Project Management consultant shall be

done in English/Gujarati language only. If required for specific correspondence its

translation in Gujarati language may be provided whenever asked by the Authority.

30) Contractor has to submit monthly progress report to conceren head of department.

Billing purpose:-

1. Whenever bill is due for payment, the contractor would initially submit draft

computerized measurement sheets and these measurements would be got

checked/test checked from the Engineer-in-Charge and/or his authorized

representative. The contractor will, thereafter, incorporate such changes as

may be done during these checks/test checks in his draft computerized

measurements, and submit to the department a computerized measurement

book, duly bound, and with its pages machine numbered. The Engineer-in-

Charge and/or his authorized representative would thereafter check this MB,

and record the necessary certificates for their checks/test checks.

2. It is also a term of this contract that checking and/or test checking the

measurements of any item of work in the measurement book and/or its

payment in the interim, on account of final bill shall not be considered as

conclusive evidence as to the sufficiency of any work or material to which it

relates nor shall it relieve the contractor from liabilities from any over

measurement or defects noticed till completion of the defects liability period.

Ahmedabad Municipal Corporation

3. All such measurements and levels recorded by the contractor or his

authorized representative from time to time, during the progress of the work,

shall be got checked by the contractor from the Engineer-in-Charge or his

authorized representative as per interval or program fixed in consultation

with Engineer-in-Charge or his authorized representative. After the necessary

corrections made by the Engineer-in-Charge, the measurement sheets shall

be returned to the contractor for incorporating the corrections and for

resubmission to the Engineer-in-Charge for the dated signatures by the

Engineer-in- Charge and the contractor or their representatives in token of

their acceptance.

4. In the case of items which are not covered by specifications, measurements

shall be taken in accordance with the relevant standard method of

measurement issued by the Bureau of Indian Standards and if for any item no

such standard is available then a mutually agreed method shall be followed.

5. Contractor has to submit testing reports of materials, original invoice of all

materials, photographs and CD along with measurement bill duly verified

with contractors billing engineer and if PMC allotted by AMC.

B. Other Works - General

1) During the period of the contract, the right of way and all existing roads shall be kept

open for traffic and maintained in a safe and usable condition. Residents along and

adjacent to the works are to be provided with safe convenient access to their

properties at all times. Traffic control and traffic diversions shall be used as necessary

to protect the work and maintain them as directed by the engineer and provided in

2) All aspects of quality assurance of various components of the work

3) Clearing of site and handing over of the works;

4) Rectification of the defects in the completed works during the defects liability period;

5) Submission of as-built drawings and other related documents

2.0 Source of Funds

Amdavad Municipal Corporation has arranged the fund for this project.

3.0 Eligible Bidders

3.1 The Invitation for Bids is open to all eligible bidders meeting the eligibility criteria as defined

in this tender.

3.2 All bidders shall provide Qualification Information and Forms of Bid mentioned in the Clause-

14. An agency that has been engaged by the Employer to provide consulting services for the

preparation or supervision of the works, and any of its affiliates, shall not be eligible to bid.

3.3 An enterprise / company may only participate in the bidding process if they are legally and

financially autonomous, operate under commercial law and are not a dependent agency of

(i) Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent or

collusive or coercive practices in accordance with ITB clause No.

(ii) Bidder(s) found to have conflict of interest shall be disqualified. For clarification

purposes a conflict of interest is when bidders:

(a) are associated with an agency or any of its affiliates which have been engaged by the

Employer to provide consulting services for the preparation of the design,

specifications, and other documents to be used for the procurement of the

goods/works under these Bidding Documents ;

(b) or submit more than one bid in this bidding process. However, this does not limit the

participation of subcontractors in more than one bid.

3.4 Any entity which has been declared as non-performing by NHAI / GoG / AMC or the firms

those are blacklisted/ debarred for specified period by AMC, Governement of Gujarat, and

Ministry of Road Transport & Higways/NHAI would not be eligible to submit the Bid.

Ahmedabad Municipal Corporation

4.0 Qualification of the Bidder

4.1 Experience of bidder

Experience of having successfully completed similar works during last 5 years ending last day

of month previous to the one in which applications are invited should be either of the

• Three similar completed works costing not less than the amount equal to 40% of the estimate

• Two similar completed works costing not less than the amount equal to 50% of the estimate

• One similar completed works costing not less than the amount equal to 80% of the estimate

(Definition of similar works shall be as mentioned in Appendix-X)

(Escalation factor as mentioned below shall be used to bring the value of such completed

works to the level of financial year 2023-24)

Year Financial Year Enhancement Factor

Base (year of inviting tender) 2023-2024

Sub contractors experience and resources shall not be taken into account in

determining the bidder’s compliance with the qualifying criteria.

4.2 Organization & Management

• Memorandum of association/articles of association/partnership agreement etc.

• Bids from the joint ventures are not acceptable.

• Certificate of class of registration

4.3 Financial Status

4.3.1 Achieved an Average Annual financial turnover (in similar type of works only) during the last

years, ending 31st March of the previous financial year should be at least 30% of the

estimated cost put to Tender. It should be duly certified by Chartered Accountant.

4.3.2 Escalation factor as mentioned above shall be used to bring the value of such completed

works to the level of financial year 2023-24.

4.3.3 If company did not exist for the last 5 years, corresponding figure for the year is to be taken

4.3.4 Solvency Certificate:- The tenderer shall produce along with their tender a solvency certificate

of an amount equal to 20% of amount of the tender cost of his financial stability from the

collector of the District within which he resides or a Banker’s certificate. If he fails to produce

such certificate his tender will not be considered.

4.3.5 Bid Capacity

The Bidder must have available bid capacity more than the amount put to tender.

Assessed Available Bid Capacity = (2 *A*N –B), where

A= Maximum value of sum of all the contracts executed in any one year during last five years

(updated to the current price level) which shall take into account the completed as well as

work in progress :

B= Value of the existing commitments and on-going works to be completed during the next two

N= Number of years prescribed for completion of the works for which the bids are invited.

Ahmedabad Municipal Corporation

Note - 1 : The statements showing the value of existing commitments and on going works as well as

the stipulated period of completion remaining for each of the works listed should be

countersigned by the Engineer-in-charge, of the firm or the relevant division/department of

the firm, not below the rank of Manager / Chief Engineer / ExecutiveEngineer.

2.:- An affidavit duly notorized on Stamp paper of Rs 500/- showing all on going works shall

have to be enclosed while bidding the tender.

Even though the bidders meet the above criteria, they are subject to be rejected, if they

(a) made misleading or false representation in the form, statements and attachments

submitted, and/ or

(b) Record of poor performance such as abandoning the work, not properly completing the

contract, inordinate delays in completion, litigation history, or financial failures etc.

• Sub-Contractors' experience and resources shall not be taken into account in

determining the bidder's compliance with the qualifying criteria.

Performance of Bidder in AMC Work

If works carried out by the bidder in last three years are found to be inferior quality or if the

bidder is alleged for malpractice in the tenders allotted to him in last three year, then to

accept or reject his tender, shall be sole discretion of Municipal Commissioner, A.M.C. i.e.

Municipal Commissioner is at his sole discretion may accept or reject the tender and the

decision of Municipal Commissioner shall be bound to the bidder.

5.0 DISQUALIFICATION

Even though the bidders meet the above mentioned qualifying criteria, they are subject to be

disqualified if they have,

• Made misleading or false representations in the forms, statements, affidavits and

attachments submitted in proof of the qualification requirements; and/or

• Record of poor performance such as abandoning the works, not properly completing the

contract, inordinate delays in completion, litigation history, or financial failures etc. or

debarring from AMC work etc.

• Tampered the bid document in any manner.

• Colluded with other prospective bidders for this work to arrive at quoted prices for the

purpose of restricting competition.

• Indulged in inducement of any official of AMC and/or their consulting engineer and other

advisors in any manner whatsoever.

• Proposal not submitted in accordance with this tender.

• During validity of the proposal, or its extended period, if any, the bidder changes his

commercial terms.

• The bidder qualifies the proposal with his own conditions.

• Proposal is received after due date and time.

• Commercial proposal is enclosed with the same envelope as technical proposal

• The envelope does not show on the outside the reference of bid and thus gets opened

before the due date of opening.

• The E.M.D. is not deposited in full and in the manner as specified in the clause of Earnest

• The tender is in a language other than English or dose not contains its English Translation

in case of other language adopted for tender preparation.

• The tender documents received are not duly signed by authorized person.

• Tenderer will be disqualified if the hard copy (Original and Duplicate) of tender

documents are not submitted physically.

• The validity of tender is less than what is stated in the tender.

• Any of the page or pages of tender is/are removed or replaced.

• Any condition which affect the cost.

Ahmedabad Municipal Corporation

• If it is joint venture.

• If the bidder is Blacklisted/ having ongoing arbitration with AMC/any type of ongoing

court matter / FIR filed by AMC or any Government department then bidder will be

• If any bidder who is already working in AMC and have poor performance and slow

progress in his ongoing work or work completed in past shall be disqualified.

• In AMC Road ongoing contract, have slow progress even with eligible BiD capacity are

available but AMC experience is not good in terms of progress/Quality or any contractor

who did/do not completed work as per instructions of engineers of AMC that can be

disqualified/ not accept the bid and all the reserve the rights of municipal commissioner.

6.0 Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of his Bid.

Employer will in no case be responsible and liable for those costs.

The Bidder, at his own cost, responsibility and risk, is encouraged to visit, examine and

familiarize himself with the site of Works and its surroundings including source of earth,

water, road aggregates etc. and obtain all information that may be necessary for preparing

the Bid and entering into a contract for construction of the Works. The costs of visiting the

Site shall be at the Bidder's own expense.

8.0 Bidders shall not have any dispute or claim for any kind of compensation in case of,

• If the quantity stipulated in the tender items varies or the scope of work changes and thereby

total amount of work increases / decreases up to any extent.

total amount of work increases / decreases up to any extent.

• If the works gets delayed / postponed for some administrative / technical decision

• If the items stipulated in the tender shall not be executed as per site condition/ requirements.

No claim shall be entertained for the same.

• No idle charges shall be paid to contractor for machinery and man power if remain idle and

no claim shall be entertained for the same.

B. BIDDING DOCUMENTS

9.0 Content of Bidding Documents

9.1 The set of bidding documents comprises the documents listed below and addendum (if any)

1. Notice inviting e-Tender

2. Special conditions of Contract

3. Instructions to Bidders

4. Qualification Information

5. Conditions of Contract

6. Technical Specifications

7. Forms of Bid

Bill of Quantities

• The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, technical specifications, Schedule B, forms, Annexes in

the bid document. Failure to comply with the requirements of bid documents shall be

at the bidder’s own risk. Bids which are not substantially responsive to the

requirements of the bid documents shall be rejected.

10.0 Clarification of bidding documents:- As mentioned in the clause - 11 of Pre Bid Meeting

11.0 Pre Bid Meeting

Ahmedabad Municipal Corporation

11.1 Prospective bidders requiring any clarification of the bidding documents may notify the

employer by email or through fax/ post/ courier at the Employer’s address indicated in the

Notice Inviting Tenders twenty four (24) hours before the Pre Bid Meeting. Employer, at its

sole discretion, may hold the Pre- Bid Meeting at the time, date, and Venue.

11.2 The purpose of the meeting will be to clarify issues and to answer the questions on any

matter that may be raised at that stage.

11.3 Any modifications of the bid documents listed in Clause 9.1, which may become necessary as

a result of the pre-bid meeting or which are required in the opinion of the Employer shall be

made by the Employer exclusively through the issue of an amendment pursuant to Clause

and not through the minutes of the pre-bid meeting.

• Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

• Pre Bid Meeting shall be held on Date: 20/03/2024 at 12:00 Hrs. in the office of

Dy.Municipal Commissioner Office,2nd floor Confrenece Hall-1, Sardar Patel Bhavan,

Danapith, Amdavad Municipal Corporation, Amdavad.

12.0 Amendment of Bidding Documents

12.1 Before the deadline for submission of bids, the Employer may modify the bidding documents

by issuing addendum.

12.2 Any addendum thus issued shall be part of the bidding documents and shall be placed on

website www.nprocure.com The prospective bidder shall refer to website to check any

addendum before 24 hours of opening of bids. AMC will not give any advertisement for the

12.3 To give prospective bidders reasonable time in which to take an addendum into account in

preparing their bids, the Employer may, at his desecration, extend as necessary the deadline

for submission of bids.

12.4 Prospective bidders should attach the addendum made for the work & if fails to do so than

also the changes made through such addendum shall be applicable & bound to the bidder.

C PREPARATION OF BIDS

13.0 Language of the Bid

All documents relating to the bid shall be in the English language only.

14.0 Documents comprising bid

The e bid submitted by the bidder shall be in two separate parts.

• Technical Bid

• Financial Bid

Whole tender shall be submitted only on www.nprocure.com website before Date: -

04/04/2024 up to 18.00 hrs. Each bidder must upload the scanned copies of all the

documents including below-mentioned certificates along with the submission of online

• Scanned copy of Tender Fee

• Scanned Copy of EMD

• Scanned Copy of Required Registration Certificate

• Scanned copies of original documents defining the constitution or legal status, place

of registration, and principal place of business

• Scanned Copy of Solvency Certificate

• An affidavit on a Stamp Paper, duly attested from the Notary Public, that the

information furnished with the bid documents is correct in all respects.

• scanned copy of valid written power of attorney of the signatory of the Bid to

commit the Bidder

Failure to submit / upload online whole tender document and the above

certificates/documents shall make the bid non-responsive. Technical evaluation will be

Ahmedabad Municipal Corporation

executed as per online submitted document only if failure for uploading the document by

bidders then bids will be consider non responsive.

Though, the scanned copies of above mentioned documents is required to be uploaded

during submission of e-bid on the e-tendering portal of (n) procure, however, following

original documents in physical form in two copies, one marked as “original” and other marked

as “Duplicate”, shall be submitted in a sealed envelope by 18:00 Hrs on the date of physical

submission of bid and addressed to the addressee given in the NIT duly super scribed “Name

of Work, Bid due date and time, Name and address of the bidder”

• Bid security (EMD)

• Tender Processing Fee

• Certificate of “AA” class having "Road special category I" in Road Works in PWD in

Govt. R&B/CPWD/AMC or equivalent register with any other state Govt. or

• Memorandum of Association/Articles of Association as filed before the Register of

• Original copy of valid written Power of Attorney of the signatory (whose digital

signature certificate is used during e-tender submission) of the bidder to commit the

bid. This power of Attorney shall not be older than 1 year from the date of last date

of online submission of tender.

• If the application is made by a firm in partnership, it shall be signed by all the partners

of the firm, above their full names and current addresses or by a partner holding the

power of attorney of the firm by signing of the application in which case a certified

copy of power of attorney shall accompany the application. A certified copy of the

partnership deed, current address of the firm and the full names, and current address

of all the partners of the firm shall also accompany the application.

• If the application is made by limited company or a limited corporation, it shall be

signed by a duly authorized person holding the power of attorney for signing the

application which case, a certified copy of the power of attorney shall accompany the

application. Such limited company or corporation will be required to furnish

satisfactory evidence of its existence before the contract is awarded.

• Bidder shall have to submit the power of attorney for the person who will going to

sign the measurement book. In case of employee, If the holder of this power of

Attorney will leave the job, the contractor immediately shall have to submit the fresh

power of Attorney for the newly appointed person.

• Bidder's financial capability and standing over at least last three years and relevant

• Current Income Tax Clearance Certificate.

• Bidder's present commitments.

• The technical ability and qualifications of the bidder. Details of technical personnel

with their qualification & experience as per Statement No.4.

• A list of the equipment the bidder possessed and that which he proposed to acquires

and use for the purpose related to the work per Statement No.1.

• Bank Solvency Certificate.

• Affidavits duly notarized (as per the format provided)

• Notarized copy of experience certificate from concerned department not ranked

below Executive Engineer or equivalent, showing that the Bidder has successfully

completed required numbers of similar work in his own name.

• Undertakings mentioned in Section III (Qualification Information) of this document.

• Statements no. 1 to 6 with notarized supporting documents

• Audited balance sheets for last three years.

• Any other material / information required to be submitted in accordance with these

Instructions to Bidders (ITB)

• Form 26AS of last three financial year

15.0 Bid Prices

Ahmedabad Municipal Corporation

• The contract shall be for the whole works as described in Bill of Quantity as described

in sub-Clause 1.0 including the schedule-B based on the percentage rate in the Bill of

Quantities submitted by the bidder.

• All duties, taxes (exculding GST), and other levies payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid

Price submitted by the Bidder, except otherwise stated in the Bid document. Any

change in prevailing taxes and duties at the time of bid due date, shall be paid /

deducted at actual as per Employer/Authority/AMC Account department deside.if

Employer will not compensate as per Any change in prevailing taxes and duties and

other levies then payable by the contractor under the contract and any other

• The percentage rate and bid price quoted by the bidder shall be fixed up to the

completion of Work and shall not be subject to adjustment on any account, except

where expressly specified, otherwise, in the contract.

16.0 Currencies of Bid and Payment

The currency of bid and payment shall be in Indian Rupees. All payments shall be made in

17.0 Bid Validity

17.1 Bids shall remain valid for 180 days from the last date of online submission of tender. A bid

valid for a shorter period shall be rejected by the Employer as non-responsive.

17.2 In exceptional circumstances, prior to expiry of the bid validity (180 days), the Employer may

request that the bidders may extend the period of validity for a specified additional period.

The request and the bidders' responses shall be made in writing or by cable. A bidder may

refuse the request without forfeiting his bid security. A bidder agreeing to the request will not

be required or permitted to modify his bid, but will be required to extend the validity of his

bid security for a period of the extension, and in compliance with Clause 36.0 in all respects.

18.0 Earnest Money / Bid Security

18.1 The Bidder shall furnish, a Bid Security of the amount as shown in para 6 of the Table of IFB as

part of his bid, in the form of D.D. or pay order or Bank Guarantee in favour of Municipal

Commissioner, Amdavad valid for 180 days from the last date of online submission of tender.

18.2 The issuing branch of the bank guarantee shall be of Amdavad City only. As per Government

of Gujarat G.R. No. - EMD/10/2019/50/DMO, Dtd-01.11.2019 & Circular of Finance

Department, AMC no. 12 Date: 22-07-2019, & approved Circular of Finance Department, AMC

no. 03 Date: 28-04-2023, Banks are...

A. Guarantees issued by following banks will be accepted as SD/EMD on

permanent basis.

All nationalized Banks

B. Guarantees issued by following banks will be accepted as SD/EMD for the

period up to March- 31, 2024. The validity cut-off date in the GR is with

respect to the date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

1 Commercial Banks :-

1. A U Small Finance Bank

3. City Union Bank

4. DBS Bank India Limited

Ahmedabad Municipal Corporation

6. Equitas Small Finance Bank

7. Federal Bank

10. IndusInd Bank

11. Kotak Mahindra Bank

12. Standard Chartered Bank

13. Tamilnadu Mercantile Bank

14. Bandhan Bank

15. BNP Paribas

18.Karnataka Bank

19.Krur Vysya Bank

20.South Indian Bank

21.Utkarsh Small Finance Bank

2 Co-operative and Rural Banks Of Gujarat :-

1. The Amdavad Mercantile Co-operative Bank Limited

2. Kalupur Commerical Co-operative Bank Limited

3. Nutan nagrik Sahakari Bank Limited

4. Rajkot Nagarik Sahakari Bank Limited

5. Saraswat Co-operative Bank

6. Saurashtra Gramin Bank

7. The Gujarat State Co-Operative Bank

8. The Mehsana Urban Co-operative Bank Limited

9. The Surat District Co-operative Bank

10. The Surat Peoples Co-operative Bank

11.SVC Co-operative Bank LTD.

Any bid not accompanied by an acceptable Bid Security shall be rejected by the Employer as

non-responsive. Any bid having bid security for lesser value and shorter validity period shall

be treated as non-responsive.

(a) The bid security of the unsuccessful bidders, except for L1, L2 and L3 bidders will be

returned as promptly as possible.

(b) The bid security of the successful bidder, along with second and third lowest tenders, will

be returned when the successful bidder has furnished the required security deposit and

signed the agreement.

The Bid Security of the Successful Bidder will be discharged when the bidder has signed the

Agreement and furnished the required security deposit.

The Bid Security shall be forfeited, if the Bidder withdraws the Bid after Bid opening during

the period of Bid validity; in the case of a successful Bidder, if the Bidder fails within the

specified time limit to sign the Agreement; or Furnish the required security deposit.

commence the work after signing the agreement within 15 days No interest shall be paid by

the owner on any tender guarantee. The issuing branch of the bank guarantee shall be of

Amdavad City only.

Bank Guarantee for Earnest Money Deposit should be executed on non-judicial Stamp papers

of requisite value in accordance with the stamp Act applicable to that particular state of

Indian Union, where executed.

The executing officers of the bank Guarantee for Earnest Money Bid Security shall clearly

indicate in (block letters) his name, designation, Power of Attorney No. / Signing Power No.

Ahmedabad Municipal Corporation

Each page of the bank guarantee for Earnest Money Deposit shall be duly signed/initialed by

the executing officers and the last page shall be signed in full, indicating the particulars as

aforesaid under the seal of the Bank.

19.0 Alternative Proposal by Bidders

Bidders shall submit offers that comply with the requirements of the bidding Documents.

Alternatives will not be considered, unless specifically asked for by the Employer.

20.0 Format and Signing of Bid

• The Bidder shall prepare one original copy of the documents comprising the bid as described

in (Section:II instruction to bideer) Clause 14.0 of these Instructions to Bidders, bound with

the volume containing the ‘Technical Bid in separate parts and clearly marked "ORIGINAL"

and "DUPLICATE" as appropriate. In the event of discrepancy between them, the original shall

• The original and duplicate of the Bid shall be typed or written in indelible ink and shall be

signed by a person or persons duly authorized to sign on behalf of the Bidder. All pages of the

Bid where entries or amendments have been made shall be initialed by the person or persons

signing the bid.

• Pages of tender documents shall be initialed by the bidder with company’s seal.

• The Bid shall contain no alterations or additions, except those to comply with instructions

issued by the Employer, or as necessary to correct errors made by the bidder, in which case

such corrections shall be initialed by the person or persons signing the bid.

• Sufficiency of bid: The bidder shall be deemed to have satisfied himself as to the correctness

and sufficiency of the bid, all of which shall, cover all his obligations under the contract and all

matters and things necessary for the proper execution and completion of Works and the

remedying of the defects therein.

D. SUBMISSION OF BIDS

21.0 Sealing and Marking of Bids

21.1 The bidder shall submit the Technical Bid only. The Bid shall be sealed in separate envelopes

and the three sealed envelopes shall be sealed in an outer envelope. The Bid envelopes shall

be marked as follows:-

• Complete Tender Document with all necessary qualification related documents (in two copy)

Above two envelopes shall be kept in one envelope and it should be marked as “Technical

Bid” and sealed. This Outer envelope should mention the name of firm of bidder, his address,

contact details & name of the work.

21.2 The inner and outer envelopes

a) Shall be addressed to the Employer at the following address:

Assistant Manager, Project, 2nd Floor block-C,

Sardar Patel Bhavan, Danapith, Amdavad Municipal Corporation,

b) Bear the following identification:

Indicate the name and address of the bidder.

• If the outer envelope is not sealed and marked as above, the Employer will assume no

responsibility for the misplacement or premature opening of the bid.

22.0 DEADLINE FOR SUBMISSION OF THE BID

Ahmedabad Municipal Corporation

22.1 Complete Bids (including Technical bid and necessary documents) must be received by the

Employer at the address specified in bid information not later than the date indicated on the

face sheet of the document. In the event of the specified date for the submission of bids

declared a holiday for the Employer, the Bids will be received up to the appointed time on the

next working day. The Bidder is further required to submit Documents in Physical Form on or

before the Bid Due Date and before the time of submission as specified in NIT, at the

following address: Assistant Manager, Project, 2nd Floor block-C, Sardar Patel Bhavan,

Danapith, Amdavad Municipal Corporation, Amdavad -

22.2 AMC assumes no responsibility for inability of a bidder to submit bids through (n) procure e-

tendering portal on account of delay in submission at bidder's end. Bidder shall ensure that

they submit the bid well before the "Due Date & Time of Bid- Submission". AMC shall not be

responsible if bidder is not able to submit the bid on account of failure in network/internet

connection or any other technical reason.

22.3 The Employer may extend the deadline for submission of bids by issuing an amendment in

accordance with (Section:II: Instruction to bidder) Clause 12.0, in which case all rights and

obligations of the Employer and the bidders previously subject to the original deadline will

then be subject to the new deadline.

22.4 All bidders are requested to see the website of (n) procure for corrigendum as per clause no.

22.5 Any Bid received by the Employer after the deadline prescribed in NIT will be rejected and

returned unopened to the bidder.

Any Bid received by the Employer after the deadline prescribed in NIT will be returned

unopened to the bidder.

24.0 MODIFICATION & WITHDRAWAL OF BID

24.1 Bid shall not be modified by the bidder after the deadline for submission of bids.

24.2 Withdrawal of a bid during the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified in NIT may result in the forfeiture of the Bid

Security pursuant to (Section:II: Instruction to bidders )Clause -18.

24.3 If during Tender validity period, the bidder withdraws his tender, the tender security (Earnest

Money Deposit) shall be forfeited.

E. BID OPENING & EVALUATION

25.0 BID OPENING

25.1 The Employer will open all the Bids received (except those received late), in the presence of

the Bidders or their representative who choose to attend. In the event of the specified date

of Bid opening being declared a holiday for the Employer, the Bids will be opened at the

appointed time and location on the next working day.

25.2 Bids for which acceptable notice of withdrawal has been submitted pursuant to Clause -

shall not be opened and shall be returned.

25.3 The envelope containing “Technical Bid” shall be opened. The amount, form, and validity of

the bid security furnished with each bid will be announced. If the bid security furnished does

not confirm to the amount and validity period as specified in the NIT, and has not been

furnished as specified, the remaining technical bid will be returned to the bidder terming it as

non-responsive.

25.4 Representatives of the bidders (maximum of two) who choose to attend may attend the

online opening of the bids on the Place, date & time as mentioned above.

The bidders or their representatives who are present shall sign attendance sheet evidencing

their attendance.

25.5 (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with

valid bid security will be taken up for evaluation with respect to the qualification

Information and other information furnished in Part I of the bid pursuant to Clause

Ahmedabad Municipal Corporation

(ii) After receipt of confirmation of the bid security, the bidder will be asked in writing

(usually within 7 days of opening of the Technical Bid) to clarify his technical bid, if

necessary, with respect to any rectifiable defects.

(iii) The bidders will respond in not more than 4 working days of issue of the clarification

(iv) On receipt of these clarifications AMC finalise the list of responsive bidders whose

financial bids are eligible for consideration.

25.6 As soon as possible, AMC will finalize the list of responsive bidders whose financial bids are

eligible for consideration. However, to assist in the examination, evaluation of technical bids,

the Employer may at his discretion, ask any bidder for clarification of his bid, and any

additional documents in support of clarification of bid.

25.7 The Employer shall inform the bidders, whose technical bids are found responsive, of the

date, time, and place of opening of the financial bids. The bidders so informed, or their

representative, may attend the meeting of opening of financial bids.

25.8 At the time of opening of “Financial Bid”, the names of the bidders who were found

responsive will be announced. The bids of only these bidders will be opened.

Information relating to the examination, clarification, evaluation, qualification, and

comparison of Bids and recommendations for the award of a contract shall not be disclosed

to Bidders or any other persons not officially concerned with such process until the award to

the Successful Bidder has been announced. Any effort by a Bidder to influence the Employer's

processing of Bids or award decisions may result in the rejection of his Bid.

27.0 CLARIFICATION OF FINANCIAL BID

27.1 To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his

discretion, ask any Bidder for clarification of his Bid, including breakdowns of % above or

below amount put to tender. The request for clarification and the response shall be in writing

or fax or e-mail, but no change in the price or substance of the Bid shall be sought, offered.

27.2 No Bidder shall contact the Employer on any matter relating to his bid from the time of the

bid opening to the time the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, he should do so in writing.

27.3 Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decisions may result in the rejection of the Bidders’ bid.

28.0 EXAMINATION OF BID & DETERMINATION OF RESPONSIVENESS

28.1 Prior to evaluation of bids, the Authority shall determine whether each bid is responsive to

the requirements of the tender or not. Any bid shall be considered responsive only if:

(a) it is received as per format mentioned in the bid documents.

(b) it is received before the Application Due Date including any extension thereof.

(c) it is signed, sealed, bound together in hard cover, and marked as stipulated in Clauses

(d) it is accompanied by the Power of Attorney as specified in Clause

(e) it contains all the information and documents (complete in all respects) as requested

in this TENDER;

(f) it contains information in formats same as specified in this TENDER;

(g) it contains certificates from its statutory auditors in the formats specified at

Appendix-I of the TENDER for each Eligible Project;

(h) it contains an attested copy of the receipt for payment of Tender fee & E.M.D.;

(i) it does not contain any condition or qualification; and

(k) it is not non-responsive in terms hereof.

A responsive Bid is the one which conforms to all the terms, conditions and specification of

the Bidding documents including time for completion, without material deviation or

reservation. A material deviation or reservation is the one which (a) affects in any substantial

Ahmedabad Municipal Corporation

way the scope, quality or performance of the Works; (b) which limits in any substantial way,

the Employer’s rights or the Bidder’s obligations under the Contract, or (c) whose rectification

would affect unfairly the competitive position of other Bidders presenting responsive Bids.

28.2 If a “Technical Bid” is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the non-

conforming deviation or reservation.

29.0 EVALUATION OF BID

29.1 The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Clause

29.2 If the Bid of the Successful Bidder is seriously unbalanced in relation to the Engineer's

estimate of the cost of work to be performed under the contract, the Employer may require

the Bidder to produce detailed % quote price analysis for any or all items of the BOQ, to

demonstrate the internal consistency of those prices with the construction methods and

schedule proposed. After evaluation of the % quote price analysis, the Employer may require

that the amount of the Security Deposit set forth in Clause -18 be increased at the expense of

the Successful Bidder to a level sufficient to protect the Employer against financial loss in the

event of default of the Successful Bidder under the Contract.

29.3 A bid which unrealistically % quoted priced low and which cannot be substantiated

satisfactorily by the bidder may be rejected as ‘non-responsive’.

29.4 In comparing tenders, the AMC shall consider factors such as the time of completion,

efficiency, and reliability of construction method proposed, compliance with the

specification, relative quality, the operation, maintenance and replacement cost of structure

and plant and also the qualifying criteria for the evaluation of tender. The price bids of only

those bidders who are pre / post qualified will be opened in the presence of the contractor.

30.0 EMPLOYER’S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS

30.1 Notwithstanding anything contained in this Bid, the Authority reserves the right to accept or

reject any Application and to annul the Bidding Process and reject all Applications/ Bids, at

any time without any liability or any obligation for such acceptance, rejection or annulment,

and without assigning any reasons therefore. In the event that the Authority rejects or annuls

all the Bids, it may, in its discretion, invite all eligible Bidders to submit fresh Bids hereunder.

30.2 The Authority reserves the right to reject any Application and/ or Bid if:

(a) at any time, a material misrepresentation is made or uncovered, or

(b) the Applicant does not provide, within the time specified by the Authority, the

supplemental information sought by the Authority for evaluation of the Application.

If such disqualification/ rejection occur after the Bids have been opened and the

Highest Bidder gets disqualified/ rejected, then the Authority reserves the right to:

(i) invite the remaining Bidders to match the Highest Bidder/ submit their Bids in

accordance with the TENDER; or

(ii) take any such measure as may be deemed fit in the sole discretion of the Authority,

including annulment of the Bidding Process.

33.3 In case it is found during the evaluation or at any time before signing of the agreement or

after its execution and during the period of work, that one or more of the pre-qualification

conditions have not been met by the Applicant, or the Applicant has made material

misrepresentation or has given any materially incorrect or false information, the Applicant

shall be disqualified forthwith if not yet appointed as the Concessionaire either by issue of the

LOA or entering into of the Concession Agreement, and if the Applicant/SPV has already been

issued the LOA or has entered into the Concession Agreement, as the case may be, the same

shall, notwithstanding anything to the contrary contained therein or in this TENDER, be liable

to be terminated, by a communication in writing by the Authority to the Applicant, without

the Authority being liable in any manner whatsoever to the Applicant and without prejudice

to any other right or remedy which the Authority may have under this TENDER, the Bidding

Documents, the Concession Agreement or under applicable law.

Ahmedabad Municipal Corporation

30.4 The Authority reserves the right to verify all statements, information and documents

submitted by the Applicant in response to the TENDER. Any such verification or lack of such

verification by the Authority shall not relieve the Applicant of its obligations or liabilities

hereunder nor will it affect any rights of the Authority hereunder.

F. AWARD OF CONTRACT

31.0 AWARD CRITERIA

Subject to Clause 32, the Employer will award the Contract to the Bidder whose Bid has been

• to be substantially responsive to the Bidding documents and who has offered the

lowest evaluated Bid Price.

• To be within the available bid capacity adjusted to account for his bid price which is

evaluated the lowest in any of the packages opened earlier than the one under consideration.

In no case, the contract shall be awarded to any bidder whose available bid capacity is less

than the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract will

in such case be awarded to the next lowest bidder at his evaluated bid price.

Even If Bidder is Lowest Municipal Commissioner reserves the right to issue/not issue work

in case of insufficient bid capacity or progress & quality of previous years work was not

Satisfactory inAMC/Any Other Departments of ULB,GOG,GOI.

32.0 NOTIFICATION OF AWARD & SIGNING OF AGREEMENT

The Bidder whose Bid has been accepted will be notified of the award by the Employer prior

to expiration of the Bid validity period by writing, facsimile or e-mail confirmed by registered

letter. This letter (hereinafter and in the Conditions of Contract called the “Letter of

Acceptance” as per format given in Annexure – IV) will state the sum that the Employer will

pay the Contractor in consideration of the execution, completion, and maintenance of the

Works by the Contractor as prescribed by the Contract (hereinafter and in the Contract called

the “Contract Price”).

The notification of award will constitute the formation of the Contract, subject only to the

furnishing of a Security Deposit in accordance with the provisions of Clause-34.

The agreement will incorporate all correspondences between the Employer and the

Successful Bidder. It will be signed by the Employer and the Successful Bidder.

33.0 SIGNING OF CONTRACT AGREEMENT

33.1 The Employer and the successful bidder shall enter into a Contract Agreement as per AMC’s

policy within 28 days after the successful bidder (hereinafter called the Contractor) receives

the Letter of Acceptance, unless they agree otherwise, subject to furnishing the performance

security as laid down in ITB Clause-34 before signing the Agreement with the Employer.

33.2 Upon issue of ‘Letter of Acceptance’ to the successful Bidder, the Employer will promptly

notify the other Bidders that their Bids have been unsuccessful and release their Earnest

Money Deposit/Bid Security.

34.0 SECURITY DEPOSIT

34.1 Within 15 days of receipt of the Letter of Acceptance, the Successful Bidder shall deliver to

the Employer a security deposit in the form of Bank Guarantee for an amount equivalent to

5% of the Contract Price valid for the period of valid till 90 days beyond Date of completion of

work. The Security Deposit shall be payable in 15 days from date of receipt of LOA failing

which interest @4% per annum will be charged by AMC.

34.2 The security deposit shall be in the form of a Bank Guarantee in the name of the Employer,

from Amdavad branch of any Banks mentioned in the clause no. 18.2 of this tender

34.3 This security deposit shall be released only after the clearance of final bill including pre & post

Ahmedabad Municipal Corporation

34.3 Interest @ 4 % per annum shall be deducted from contractor in case of late submission of

Bank guarantee or late renewal of bank guarantee for the number of days delayed for

submission or discontinuity of the bank guarantee.

34.4 Bank Guarantee to be submitted in the prescribed format enclosed and shall be same

verbatim as per the format. Bank Guarantee shall be submitted on right value of stamp paper

and for correct value of contract.

34.5 Failure of the Successful Bidder to comply with the requirements of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

34.6 In case of any contract amendment during execution of the contract enhancing value of the

contract the BG value shall be enhanced accordingly. Validity of BG shall be commercial terms

and conditions of the tender.

34.7 All compensation or other sums of money payable by the Contractor to the Employer under

the terms of this Contract or any other contract or on any other account whatsoever may be

deducted from Security Deposit. Also in the event of the Contractor's Security Deposit being

reduced by reasons of such deductions, as aforesaid, the Contractor shall, within 14 days of

receipt of notice of demand from the Engineer-in-Charge, make good the deficit in Security

34.8 Should there arise any occasion under the Contract due to which the periods of validities of

Bank Guarantees as may have been furnished by the Contractor from time to time, are

required to be extended/renewed, the Contractor shall get the validity periods of such

guarantees extended/renewed, and furnish these to the Engineer-in- Charge one month

before the expiry date of the aforesaid Guarantees originally furnished failing which the

existing Bank Guarantees shall be invoked by the Engineer – in – charge. Also in case of any

deficit in securities on any account as might occur or is noticed, the Contractor shall forthwith

recoup/replace the same with acceptable Security Deposit.

34.9 The Bank Guarantee shall be extended within the expiry dates wherever activities as per

contract are not completed in all respects.

34.10 The Security Deposit less any amount due shall, on demand, be returned to the contractor

after 45 days of expiry of Defects Liability Period. No interest on the amount of Security

Deposit shall be paid to the Contractor at the time of release of Security Deposit as stated

34.11 The successful bidder to whom ‘LOA’ has been issued shall enter into an agreement at

Employer’s office within 15 days of LOA.

35.0 Advance Payment and Security

The Employer will not provide any advance payment.

36.0 Dispute Review Expert

In case of all the disputes, decision of the Municipal Commissioner, Amdavad shall be final

and binding to the bidder.

37.0 Corrupt or Fraudulent Practices

The Employer will reject a proposal for award if it determines that the Bidder recommended

for award has engaged in corrupt or fraudulent practices in competing for the contract in

question and will declare the firm ineligible, either indefinitely or for a stated period of time.

The bidder and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the bidding process. Notwithstanding anything to the

contrary contained herein, the Employer may reject any bid without being liable in any

manner whatsoever to the bidder if it determines that the bidder has, directly or indirectly or

through an agent, engaged in corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice in the bidding process.

Without prejudice to the rights of the Employer under Clause 30 hereinabove, if an bidder is

found by the Employer to have directly or indirectly or through an agent, engaged or indulged

in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or

Ahmedabad Municipal Corporation

restrictive practice during the bidding process, such bidder shall not be eligible to participate

in any tender issued by the Employer during a period of 2 (two) years from the date such

bidder is found by the Employer to have directly or indirectly or through an agent, engaged or

indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice

or restrictive practice, as the case may be.

37.4 For the purposes of this Clause 37, the following terms shall have the meaning

hereinafter respectively assigned to them:

(a) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any person connected with the

bidding process (for avoidance of doubt, offering of employment to, or employing, or

engaging in any manner whatsoever, directly or indirectly, any official of the Employer

who is or has been associated in any manner, directly or indirectly, with the bidding

process or has dealt with matters concerning the Contract or arising there from, before or

after the execution thereof, at any time prior to the expiry of one year from the date such

official resigns or retires from or otherwise ceases to be in the service of the Employer,

shall be deemed to constitute influencing the actions of a person connected with the

bidding process); engaging in any manner whatsoever, whether during the bidding process

or after the award or after the execution of the Contract, as the case may be, any person

in respect of any matter relating to the Works, who at any time has been or is a legal,

financial or technical adviser of the Employer in relation to any matter concerning the

(b) “Fraudulent practice” means a misrepresentation or omission of facts or suppression

of facts or disclosure of incomplete facts, in order to influence the bidding process;

(c) “Coercive practice” means impairing or harming or threatening to impair or harm,

directly or indirectly, any person or property to influence any person’s participation or

action in the bidding process;

(d) “undesirable practice” means establishing contact with any person connected with or

employed or engaged by the Employer with the objective of canvassing, lobbying or in any

manner influencing or attempting to influence the bidding process; and

(f) “Restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among bidder with the objective of restricting or manipulating a full and fair

competition in the bidding process.

(g) “ False documents” during If any documents found false/fake then Municipal

Commissioner/AMC has right to take any action/penalty/punishment against contractor.

38.0 POLICY FOR TENDER UNDER CONSIDERATION

Tender shall be termed to be under consideration from the opening of the tender until such

time any official announcement or award is made. While tenders are under consideration,

bidders and their representative or other interested parties are advice to refrain from

contracting by any corporation personnel or representative on matters related to the tenders

under study. The AMC representative if necessary will obtain clarification on tenders by

requesting such information from any or all the bidders, either in writing or through personal

contacts may be necessary. The tender will not be permitted to change the substance of his

tender after tenders have been opened. This includes any post tender price revision. Non

compliance with his provision shall make the tender liable for rejection.

39.0 LITIGATION HISTORY

The applicant should provide accurate information on litigation and/or arbitration resulting

from Contractors completed or under execution by him over last five years. If the details of

Litigation History are hidden by the Bidder and later on it comes to the knowledge of the

Employer, the Bidder shall be disqualified for the proposed work and other appropriate

actions shall be taken against the bidder.

40.0 In the event of any discrepancy the following order or precedence should apply

Ahmedabad Municipal Corporation

In the event of any discrepancy in the several documents forming the contract or in any one

document,the following order of precedence should apply.

(a) Dimension and quantities:- (i)Schedule-B of the Tender form (ii) specification (iii) Drawings.

On drawing,figure dimensions,unless obviously incorrect,will be followed in preference to

scaled dimensions.

(b) Desription: (I) Schedule-B of the Tender form,(II) specification,(III) Drawings.

In the case of effective description or ambiguity,the Engineer-in-charge is entitled to issue

further instructions directing in what manner the work is to be carried out.The contractor

cannot take any advantage of any apparent error or omission in drawings or specifications

and the Engineer-in-charge shall be entietled to make corrections and interpretations as

necessary to fulfil plans and specifications.

The Engineer-in-charge shall have power to make any alterations in or addition to the original

specifications, drawings, designs and instructions that may appear to him to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out the work in

accordance with any instructions in this connection which may be given to him in writing signed by

the Engineer-in-charge and such alternation shall not invalidate the contract and additional work

which the contractor may be directed to do in the manner above specified as part of the work shall

be carried out by the contractor on the same conditions in all respects on which he agreed to do the

main work and at the same rate as out by the contractor on the same conditions in all respects on

which he agreed to do the main work and at the same rate as are specified in the tender for the main

Seal and Signature of the Bidder Add.CityEngineer(WZ)

Date: Amdavad Municipal Corporation

Ahmedabad Municipal Corporation

GENERAL CONDITIONS OF CONTRACT

1.0 Definitions

1.1 In the contract (as hereinafter defined) the following words and expressions shall have the

meaning hereby assigned to them, except where the context otherwise requires.

1.2 Terms which are defined in the Contract Data are not also defined in the Conditions of

Contract but keep their defined meanings. Capital initials are used to identify defined terms.

“Commencement Date” means the date on which the Contractor receives from the Engineer

the notice to proceed with works.

“Time for completion” means the time for completing the execution of the works and

passing the tests on completion of the works calculated from the commencement date.

“Contract” means the contract agreement between the Employer and the Contractor to

execute, complete and maintain the work as described in details in various documents listed

in clause 4 of “ The Contract Agreement “.

“Specifications” means the specification of the works included in Contract and/or

modifications/alterations made thereto by Contractor and approved by the Engineer.

“Drawings” means all drawings, calculations, and technical information of a like nature

provided by the Engineer to the Contractor.

“Contract Data” means the documents and other information which comprise the Contract.

“Contractor” means a person / corporate body / registered company / consortium of

companies who's Bid to carry out the Works has been accepted by the Employer and the legal

successors in title to such person / corporate body / registered company / consortium of

“Sub contractor” means any person/corporate body/ registered company/ a consortium of

companies to whom a part of the works have been subcontracted with the consent of the

“Contractor's Bid’ means the priced offer to the Employer for the execution of the works and

remedying defects therein in accordance with various terms and conditions set out in the

Contract as accepted by “ Letter of Acceptance.”.

Contract Price means the price stated in the Letter of Acceptance and thereafter as adjusted

in accordance with the provisions of the Contract.

“Retention money” means the aggregate of all monies retained by Employer pursuant to

clause 18 of these Special conditions of contract.

“Interim Payment Certificate” means any payment certificate issued by the Engineer other

than the final payment certificate.

“Final Payment Certificate” means the certificate of payment issued by the Engineer

pursuant to clause 40 of these Conditions of Contract.

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A day means calendar days; months mean calendar months.

“Defect” means any part of the works not completed in accordance with the Contract.

“Employer” means The Amdavad Municipal Corporation and is the party who will employ the

Contractor to carry out the Works.

“Engineer” means the person / organisation appointed by the Employer as named in the

Contract Data or as informed to the contractor in writing for the purposes of the contract..

The Contractor is obliged to accept the Engineer appointed by the Employer.

“Engineer’s Representative” means the person appointed by the Engineer for carrying out

such duties and exercising such authority as delegated to him from time to time by the

Engineer with written intimation to the Employer and the Contractor.

“Equipment” means the Contractor's machinery and vehicles brought temporarily to the Site

to construct the Works.

“Completion Date” means the date arrived at by counting the Contract period (inclusive of

any time extensions granted by the Engineer from time to time) after the commencement

“Plant” means any integral part of the Works, which is to have a mechanical, electrical,

electronic or chemical or biological function.

“Site” means the places provided by the Employer where the works are to be executed and

any other places as may be specifically designated in the contract as forming part of the site.

“Specification” means the Specification of the Works included in the Contract and any

modification or addition made or approved by the Engineer.

“Works” means permanent works and/or temporary works.

"Similar Works" consider road resurface with sensor paver, widening of carriageway & also

civil allied works.( i.e. Footpath, Central Verge, road marking paints, signages and traffic

related work etc.).

“Permanent works” means the permanent works to be executed in accordance with the

“Temporary Works” are works of every kind in or about the permanent works designed,

constructed, installed, and removed by the Contractor, which are needed for construction or

installation of the Works.

“Cost” means all expenditure on or off site properly accounted and incurred or to be incurred

including all overheads.

“Writing” means all handwritten or typewritten or printed communication including cable,

facsimile, or e mail communication.

1.3 Wherever in the contract provision is made for the giving of notice, consent, approval,

certificate or determination by any person such notice consent, approval, certificate or

determination by any person shall be given in writing unless otherwise specified in the

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contract. Any such consent, approval, certificate, or determination shall not be unreasonably

delayed or withheld.

2.0 Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also means

female or neuter, and the other way around. Headings and marginal notes have no

significance. Words have their normal meaning under the language of the Contract unless

specifically defined. All the notices, consents, approvals, certificates, decisions,

determinations to be given under this contract by all the concerned parties (Employer,

Engineer, and Contractor) shall be given in writing only.

2.2 If sectional completion is specified in the Contract Data, The completion date for each section

of work is arrived at by counting the period of completion assigned for that section of work

from the date of commencement assigned to that section of the work.

2.3 The several documents forming the Contract are to be taken as mutually explanatory to one

another, but in case of ambiguities and/or discrepancies the same shall be explained and

adjusted by the Engineer who shall thereupon issue to the contractor instructions thereon

and in such event unless otherwise provided in the contract, the priority of the documents

forming the Contract shall be as follows:

(1) The notice inviting bids

(2) The Contract Agreement

(3) The instructions to Bidders

(4) The Letter of Acceptance and notice to proceed with the works

(5) The accepted Contractor’s Bid

(6) The Contract Data

(7) The General Conditions of Contract and special conditions of contract

(8) The Technical Specifications

(9) The Drawings

(10) Any other document listed in the Contract Data as forming part of the Contract.

3.0 Language and Law

3.1 The language of the Contract shall be English and the law governing the Contract shall be the

Law as prevailing in India.

3.2 If the Contractor’s authorised representative is not in the opinion of the Engineer, fluent in

English, the Contractor shall have available on site at all times a competent interpreter to

ensure the proper transmission of instructions and information.

4.0 EMPLOYER’S REPRESENTATIVE OR HIS NOMINEE’S DECISIONS

4.1 The persons, duly named in the Contract Data as Employer’s Representative, will decide

contractual matters between the Employer and the Contractor in the role representing the

4.2 Except where otherwise specifically stated, the Engineer-in-Charge as mentioned in the

Contract Data shall be the Employer’s Representative who shall be responsible for supervising

the work being performed by the Contractor and administering the Contract.

4.3 The Employer’s Representative/Engineer-in-Charge may delegate any of the duties and

responsibilities to other people (Employer’s Representative’s nominee / Engineer-in- Charges’

nominee) after notifying the Contractor and may cancel any such delegation after notifying

the Contractor.

5.0 Communications

5.1 A notice shall be effective only when it is delivered (in terms of the Indian Contract Act).

5.2 All communications from Engineer’s Representative shall have the same effect as though

given by the Engineer. The Engineer shall however retain the authority to disapprove any

work, materials, or Plant in the event of the Engineer’s Representative failing to do so or

revoke the decisions/instructions issued by the Engineer’s Representative.

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5.3 All certificates, notices, or instructions to be given to the Contractor by the Employer or the

Engineer under the terms of Contract shall be sent by post, cable, fax, and e-mail to or placed

at the Contractor’s principal place of business or such other address as the Contractor shall

nominate for that purpose.

5.4 Any notice to be given to Employer or to the Engineer under the terms of the Contract shall

be sent by post, cable, fax, or e mail to or left at the respective addresses nominated for that

purpose given in contract data.

5.5 Change of address shall be informed to respective parties well in advance.

6.0 Subcontracting

6.1 Except where expressly specified in the Contract, the Contractor shall not subcontract any

portion of Work without the approval of the Employer’s Representative. Any subcontracting

shall not relieve the Contractor from any contractual obligations or responsibility under the

6.2 The Contractor shall not be required to obtain consent for a subcontract for which the name

of the subcontractor and scope of works activities to be performed by him is already stated in

the contract or supply of material or engagement of labour.

7.1 The Contractor shall employ the key personnel named in the Schedule of Key Personnel as

referred to in the Bid document to carry out the functions stated in the Schedule or other

personnel approved by the Engineer. The Engineer will approve any proposed replacement of

key personnel only if their qualifications, abilities, and relevant experience are substantially

equal to or better than those of the personnel listed in the Schedule.

7.2 If the Engineer asks the Contractor to remove a person, without assigning reasons thereof,

for his misconduct or inadequacy of technical skills and experience, who is a member of the

Contractor’s staff or his work force, the Contractor shall ensure that the person leaves the

Site within seven days and has no further connection with the work in the Contract.

7.3 No residential accommodation is allowed at the site of work. The labour huts shall not be

erected on the site of work and contractor shall make his own arrangements to provide such

accommodations as per the rules of the local bodies. He shall make his own arrangements for

housing, stores, field office etc. He shall submit a site layout plan indicating the location of

various site facilities to be created by him at his cost for the execution of work. The Owner

shall in no way be responsible for any delay on this account and no claim on this account

whatsoever shall be entertained. All Basic amenities shall be provided by the Contractor to

Labours as per the prevailing labour Laws.

7.4 Project Manager shall be of a graduate civil engineer having a minimum five years of

experience in similar nature work. The Project Manager shall always be available at the site

during the actual execution of the work. This is in addition to the number of graduate

engineers (of civil and other disciplines as required) who shall be appointed by contractor to

execute all items of work.

8.0 Employer’s and Contractor's Risks

The Employer carries the risks which this Contract states are Employer’s risks, and the

Contractor carries the risks which this Contract states are Contractor’s risks.

Employer's Risks

The Employer is responsible for the excepted risks which are in so far as they directly affect

the execution of the Works, the risks of war, hostilities, invasion, act of foreign enemies,

rebellion, revolution, insurrection or military or usurped power, civil war, or riot, commotion,

disorder (unless restricted to the Contractor’s employees), natural disaster and

contamination from any nuclear fuel or nuclear waste or radioactive toxic explosive.

Contractor will execute rectification of damaged portions of work due to such risks and

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Employer shall suitably compensate for works in accordance with the terms and conditions of

9.00 Contractor’s Risks

9.1 All risks of loss or damage to physical property and of personal injury, death which arise

during and in consequence of the performance of the Contract, are the responsibility of the

Contractor. Contractor shall rectify damages to works, loss of materials, property, plant and

machinery, life etc. at his own costs.

10.0 The contractor shall assume all liability, financial or otherwise in connection with his contract

and shall protect and indemnify the Employer from any and all damages and claims that may

arise on any account. The Contractor shall indemnify the owner against all claims in respect of

patent rights, royalties, damages to adjacent buildings, roads or members of public in course

of execution of work or any other reason whatsoever and shall himself defend all actions

arising from such claims and shall keep the Owner saved harmless and indemnified in all

respect from such actions, costs and expenses. The contractor shall be liable for any loss or

damage to the Works occasioned by him in the course of operations carried out by him. All

such damage (except that arising out of excepted risks defined in clause 8.0 above) to works

will be rectified by contractor at his own cost.

11.0 Care of Works, Insurance & Indemnity

11.1 From commencement to completion of the work as a whole, the Contractor shall take full

responsibility for the care thereof and for taking precautions to prevent loss or damage

except the loss/damage occasioned by Employer’s Risks Clause 8 or Force Majeure Risks

Clause 63, which are not insurable as per hereof. He shall be liable for any damage or loss

that may happen to the works or any part thereof except the loss/damage occasioned by

Employer’s Risks or Force Majeure Risks. Any such loss or damage shall be restored in good

order and condition and in conformity in every respect with the requirements of the Contract

and instructions of the Engineer-in-Charge at Contractor’s cost. The re-doing or repair of

Permanent Works occasioned by Employer’s Risks or Force Majeure Risks which are not

insurable shall be paid by the Employer as per variation order provided such a loss or damage

could not have been foreseen or avoided by a prudent person.

11.2 Neither party to the Contract shall be liable to the other in respect of any loss or damage

which may occur or arise out of "Force Majeure" to the Works or any part thereof or to any

material or Plant at Site but not incorporated in the Works or to any person or anything or

material whatsoever of either party and the either party shall bear losses and damages in

respect of their manpower and materials. As such liability of either parties shall include

claims/compensation of the third party also.

11.3 Provided, however, in an eventuality as mentioned in sub-clause 11.1 & 11.2 above, the

following provisions shall also have effect:

(a) The Contractor shall, as may be directed in writing by the Engineer-in-Charge proceed

with the erection and completion of the works under and in accordance with the

(b) The Contractor shall, as may be directed in writing by the Engineer-in-Charge, re-

execute the works lost or damaged, remove from the Site any debris and so much of

the works as shall have been damaged. The cost of such re- execution of the works

shall be ascertained in the same manner as for deviations and this shall be paid

separately to the Contractor.

11.4 Provided always that the Contractor shall, at his own cost, repair and make good so much of

the loss or damage as has been by any failure on his part to perform his obligations under the

Contract or not taking precautions to prevent loss or damage or minimize the amount of such

loss or damage.

11.5 The Contractor shall indemnify and keep indemnified the Employer against all losses and

claims for death, injuries or damage to any person or any property whatsoever which may

arise out of or in consequence of the construction and maintenance of works during the Time

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for Completion and also against all claims, demands, proceedings, damages, costs, charges

and expenses whatsoever in respect of or in relation thereto, and such liabilities shall include

claims/compensations of the third party. Provided the same is attributable to the contractor.

11.6 The Employer shall not be liable for in respect of any damages or compensation payable to

any workman or other person in the employment of the Contractor or any subcontractor,

other than death or injury resulting from any act or default of the Employer, his agents or

servants. The Contractor shall indemnify and keep indemnified the Employer against all such

damages and compensation, other than those for which the Employer is liable as aforesaid,

and against all claims, proceedings, damages costs, charges and expenses whatsoever in

respect thereof or in relation thereto.

12.0 Site Investigation Reports

12.1 The bidder is advised to inspect and examine the site and its surroundings and satisfy himself

with the nature and extent of site and work, the hydrological and climatic conditions the

means of access to the site, the constraints of space for stacking material/machinery, labour

etc. he requires, if any, weather conditions at site, general ground/subsoil conditions,

underground utilities, density of traffic etc. or any other circumstances which may affect or

influence their bid. No claim, whatsoever, shall be entertained from the bidder, on the plea

that the information supplied by the Owner Is insufficient or is at variance to the actual site

12.2 The contractor shall carry out soil investigations on demand of Engineer as part of this work

and detailed report shall be made available to consultant to prepare detail design of

foundations. Payment shall be made to him for this purpose as per item of financial bid. The

information and site data shown in the drawings and mentioned in the tender documents

have been furnished, in good faith, for general information and guidance only. The

Employer/Engineer in no case shall be held responsible for the accuracy thereof and/or

deductions, interpretations, or conclusions drawn there from by the contractor and all

consequences shall be borne by the contractor and no claim, whatsoever, shall be

entertained from the contractor. It is presumed that the contractor has satisfied himself for

all possible contingencies, situations, bottlenecks, and acts of coordination which may be

required between different agencies.

13.0 Queries about the Contract Data and Contract agreement

13.1 The Employer / Engineer-in-Charge and/or his authorized representative will clarify queries

on the Contract Data. These clarifications shall form a part of the Contract and shall be

binding on both the Employer and the Contractor.

13.2 The Contractor shall enter into and execute the contract agreement to be prepared at the

cost of the Employer in the form given in the instructions to bidde`

14.0 Contractor to Construct the Works

14.1 The Contractor shall with due care and diligence design (to the extent as provided for in the

contract), execute and complete the works and remedy the defects if any in accordance with

the provisions of the contract, detailed design and drawing for permanent works shall be

made available by AMC.

14.2 Contractor shall provide all superintendence, labour, materials, plant, contractor’s

equipments, and all other things as may be required to design, execute, complete, and

maintain during defects liability period the works. (Refer clause 14.1 above).

14.3 Any defect, error, omission, fault shall be immediately brought to the notice of the Engineer-

in-Charge and/or his authorized representative before or during the execution of the works.

14.4 The Contractor shall take full responsibility for the adequacy, stability, safety of all site

operations and methods of construction. Contractor shall not be responsible for the design

and specifications of the Permanent Works not designed by him.

14.5 The Contractor shall be responsible for:

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 The accurate setting out of the Works in relation to original lines, levels, and points of

reference given and getting the same approved from the Engineer-in-Charge and/or his

authorized representative.

 The correctness of all positions, levels, dimensions and alignment of all parts of the

 The provision of all necessary instruments, appliances, and labour in connection with

the foregoing responsibilities.

 Contractor shall rectify all errors during execution of works at his cost except for the

errors that occur due to supply of incorrect drawings or instructions by the Engineer.

14.6 The checking and approval by the Engineer of any alignments, levels and setting out shall not

relieve the Contractor of his responsibility for accuracy thereof.

14.7 The Contractor shall provide and maintain a site office at plant with toilet facility for the

Engineer and his staffs for the complete duration of the contract at no cost to the Employer.

15.0 The Works to Be Completed by the Intended Completion Date

15.1 The Contractor may commence execution of the Works on the commencement date and shall

carry out the Works in accordance with the programme submitted by the Contractor, as

updated with the approval of the Engineer-in-Charge and/or his authorized representative,

and complete them by the Completion Date.

15.2 The Employer shall in no way be responsible for either any delay in getting electric and/or

water connections for carrying out the work and no claim whatsoever on this account shall be

entertained from the contractor. Also contingency arrangement of standby water & electric

supply shall be made by the contractor for smooth progress of the work on account of power

failure or disconnection for any reason whatsoever it may be. No claim of any kind

whatsoever shall be entertained on this account from the contractor. Nothing extra shall be

payable on this account.

15.3 The Contractor shall provide necessary superintendence matching with working hou`

Contractor cannot claim for any extra payment in case there is no work front available due to

15.4 The Contractor shall afford every facility for and every assistance in obtaining the right to

access for the Engineer-in-Charge and/or his authorized representative or any of his

representative at all reasonable times to the site or plant and to all workshops, places where

materials or plant are being manufactured, fabricated or prepared. If materials, plant or parts

of works are manufactured, fabricated or prepared in places not belonging to the contractor,

the contractor shall organise necessary permissions from the owners of such facilities for the

Engineer to inspect such where materials or plant.

15.5 Suspension of work

The Contractor shall, on the instructions of the Engineer, suspend the progress of the works

or part thereof for such time and in such manner as the Engineer may consider necessary and

shall, during such suspension, properly protect and secure the works or any part thereof so

far as is necessary in the opinion of the Engineer-in-Charge and/or his authorized

representative. Unless such a suspension is:

i. otherwise provided in the contract,

ii. necessary by reason of some default or breach of contract by the Contractor or for which

he is responsible,

iii. necessary by reason of climatic conditions on site or

iv. necessary for the proper execution of the work or for safety of the works or any part

Following sub clause shall apply.

15.6 Effect of suspension.

With reference to clause 15.5 the Engineer shall after due consultations with the Employer

and the Contractor determine

a. The time effect of such suspension on the contract period and

b. The cost effect of such suspension on the Contract Price.

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and shall notify the Contractor with a copy to the Employer.

16.1 The Contractor shall have full regard throughout execution, completion and defects liability

period to following safety aspects and shall take all necessary steps to ensure that danger to

safety is avoided all the time in respect of,

a. Safety of the works

b. Safety of the Contractor’s employees and all the persons directly or indirectly engaged by

him for the works

c. Safety of all the employees including persons working on other contracts of Employer at

the same site of the Employer and Engineers employees engaged at work site.

d. Any authorised third party persons on the site.

e. Contractor’s plant and equipment

16.2 The Contractor shall provide and maintain at his costs all lights, guards, fencing, warning

signs, barricading, and cones; when and where necessary, or required by Engineer-in-Charge

and/or his authorized representative or by any duly constituted authority for the protection

of the works or for the safety and convenience of the public or other.

16.3 The Contractor shall take all reasonable steps to protect the environment on and off the site

and avoid damage or nuisance to persons or property of the public and others arising as a

consequence of his method of operation.

16.4 The Contractor shall maintain in good condition all work throughout execution, completion,

and defects liability period. The contractor shall be responsible for and to make good all

injuries, damages and repairs, rendered necessary by fire, rain, traffic, floods or other causes.

16.5 All the scaffolding work, wherever required for the execution of work, shall be provided by

the contractor. Nothing extra shall be payable on this account. It shall be provided strictly

with double scaffolding system with all the accessories etc. with adjustable suitable working

platforms to access the areas, with ease for working and inspection. It shall be designed to

take all incidental loads. It should cater to the safety features for workmen. It shall be

ensured that no damage is caused to any structure due to scaffolding.

16.6 All temporary warning/ caution boards display such as “Construction Work in progress”,

“Keep Away", “No parking”, “Speed limit”, Diversion”, etc. shall be provided and displayed

during day as well as night time by the contractor, wherever required and as directed by the

Engineer. A signboard with project description, Name of client Project, etc. should be

displayed at proper locations as directed by the Engineer at no extra cost.

16.7 Arrangement of temporary water and electricity and telephone connection required, by him,

shall be made by the Contractor at his own cost and also necessary permissions directly from

relevant Owners shall be obtained by him under intimation to the Owner. Also all initial and

running charges and security deposit, if any in this regard shall be borne by him. The

Contractor shall abide by all the rules/ bye laws applicable in this regard and he shall be solely

responsible for any penalty on account of violation of any of the rules and byelaws in this

16.8 During execution of works and in defect liability period ,In any case if any fatal accident

(major or minor) occurs due to poor work and poor safety precautions, then it will be

completely contractor’s responsibility and compensation for the same has to be paid by

tenderer. During execution of works and in defect liability period, If any news is published in

print/Electronic/Social media regarding inferior quality of work and poor safety precautions,

and due to inferior quality work any fatal injuries occurs, all the losses due to such accidents

and expenses of legal matters shall be borne by contractor.

16.9 The Contractor shall be responsible for maintenance and watch and ward of the complete

installation and shall also be responsible for any pilferage, theft, damage, penalty etc. in this

regard. The Contractor shall indemnify the Owner against any claim arising out of pilferage /

theft, damage, penalty etc. whatsoever on this account. Security deposit for the work shall be

Ahmedabad Municipal Corporation

released only after the clearance is obtained from the local authorities from whom temporary

electric/ water I telephone connection have been obtained by the contractor.

16.10 The Contractor shall depute Site Engineer & skilled workers as required for the work.

Necessary protective and safety equipments shall be provided to them by the Contractor at

his own cost and used at site.

16.11 If the contractor dose not provide experienced personnel like Plant Engineer, Site Engineer

etc, then the AMC may impose additional penalty which will be decided by Engineer-in-

Charge and/or his authorized representative. And it will be binding to the contractor and such

penalty may be deducted from contractor bill/Payment.

17.0 Security & Traffic Arrangements

17.1 In event of any restriction being imposed by the Security Staff of Owner, Amdavad Municipal

Corporation, Government or any other local governing body having control over the project,

on the working or movement of labour, materials, the Contractor shall strictly follow all such

restrictions or instructions issued regarding the same and nothing extra shall be payable to

the Contractor on account of such restrictions or instructions. In case of loss of time on this

account if any, shall have to be made up by generating additional resources etc.

17.2 General security restrictions are given as under:

i. The movement of trucks and vehicles shall be regulated in accordance with rules and

regulations as approved by competent authorities.

ii. The Contractor shall inform in advance, if required, the truck registration numbers

ownership of the trucks, names, and addresses of the drivers for necessary action by

the security agency.

iii. As and when there will be security requirements, certain additional restrictions can

be imposed as per the requirement of the situation.

iv. No claim whatsoever will be entertained by the Owner on account of any restriction

that can be imposed as per the requirement of the situation.

17.3 No inflammable materials including P.O.L. shall be allowed to be stored in huge quantity at

site. However, reasonable quantity may be permitted for storage, subject to the compliance

of all rules & instructions issued by the relevant authorities and as per the direction of

Engineer -in- Charge in this regard.

17.4 Contractor shall be fully responsible for any person’s injury or death which arises during and

in consequence of the performance of the contract. Employer, Engineer, Engineer’s

representative shall not be responsible for the same.

18.0 Discoveries

Anything of geological or archaeological or other interest or articles of value or antiquity

discovered on the Site shall be the absolute property of the Employer. The Contractor is to

notify the Engineer of such discoveries and carry out the Engineer's instructions for dealing

with them without damages, thefts etc. In carrying out the Engineers instructions to dealing

with such articles if the Contractor incurs extra costs or suffers delays, the Engineer shall

determine after due consultation with the Employer and the Contractor amounts of such

costs and extension of time in accordance with the corresponding clauses of the contract.

19.0 Possession of the Site

19.1 The Contractor shall commence the work as soon as is reasonably possible on receipt of the

“Commencement of Work Notice” from the Engineer.

19.2 The Employer shall give possession of part / parts of the Site to the Contractor from time to

19.3 Access to site shall also be provided by the Employer to the Contractor in order and manner

as set out in the contract to enable the Contractor to commence and proceed with the works

in accordance with his construction programme and method of construction.

Ahmedabad Municipal Corporation

19.4 The site of work shall be always kept clean. The excavated material shall be disposed off as

directed by the Engineer, from the premises and all necessary permissions in this regard from

the local bodies shall be obtained by the contractor. The rubbish, construction debris etc.

shall not be allowed to be collected at site or to be disposed into any public place. The work

shall be carried out in such a way that the area is kept clean and tidy without causing any

nuisance. Nothing extra shall be payable on this account.

20.0 Access to the Site

The Contractor shall allow the Engineer and any person authorized by the Engineer access to

the Site, to any place where work in connection with the Contract is being carried out or is

intended to be carried out and to any place where materials or plant are being manufactured

/ fabricated / assembled for the works.

21.0 Instructions

The Contractor shall, unless it is legally or physically impossible, execute and complete the

works and remedy defects therein in strict accordance with the contract to the satisfaction of

the Engineer. The Contractor shall comply and adhere to the Engineer’s instructions on any

matter, whether mentioned in the contract or not, concerning the works. The Contractor

shall take instructions only from the Engineer (or his delegates).

22.0 Settlement of Disputes:

In case of all the disputes, decision of the Municipal Commissioner, Amdavad shall be final

and binding to the Bidder.

23.0 Avoidance to damage of roads.

The Contractor shall ensure that no damage to roads and bridges on the route to the sites

occurs due to him or his subcontractor’s traffic. He shall ensure minimum possible hindrance

to the traffic movements on public roads and bridges due to his materials, plant, temporary

works etc. No materials shall be stacked on public roads and thoroughfares. The

damaged/dug/excavated road shall be reinstating during construction within a period of

days on completion of activity to its original condition.

24.0 Transport of Contractor’s equipment

The Contractor shall specifically notify the Employer and the Engineer in case he plans to

transport materials, equipment, plant etc. which might induce such loads on roads and

bridges en route to site for which the roads and bridges are not designed. In every such case

the Contractor shall carry out all such strengthening works as may be necessary to ensure the

safety of the roads/ bridges. All such works should be approved by the Engineer in writing.

The Contractor, despite the strengthening measures and written approval by the Engineer,

shall be responsible for the safety of the roads and bridges as well as his own plant, materials

and equipments.

25.0 Opportunities and Facilities for other Contractors Opportunities:

25.1 The Contractor shall afford all reasonable opportunities to,

a. any other contractor and his workmen engaged by the Employer

b. the Workmen of the Employer

c. Workmen of any other agency permitted by the Employer to work in or around the site of

25.2 Facilities:

d. Make available any roads or ways for the maintenance of which the Contractor is

e. Permit the use of any temporary works or Contractors Equipment on site. (to be charged

wherever applicable).

Ahmedabad Municipal Corporation

f. Provide any other services of whatsoever nature (to be chargeable wherever applicable.)

26.0 Contractor to keep site clean:

During the execution of the work, the Contractor shall keep the site

clean. All wreckage rubbish, excess materials, temporary works no longer required will be

removed from site immediately.

27.0 Clearance of site on completion:

The Contractor shall clear away and remove all Contractors equipment, surplus materials,

rubbish, temporary works of every kind, except those Contractors equipment, surplus

materials, rubbish, temporary works that may be required by him during the Defects Liability

period and leave the site clean and in a workmanlike condition to the satisfaction of the

Engineer on issue of the Taking Over Certificate.

B. TIME CONTROL

28.1 The Contractor should plan the work to be executed round the clock without violating labour

and environmental control norms specified by the governing bodies (National, State and

local) without disturbing and stopping normal traffic.

28.2 Within the time stated in the Contract Data the Contractor shall submit to the Engineer for

his consent a Programme showing the general methods of construction, arrangements, order,

and timing and sequence for all the activities including traffic diversion, resource schedules

including material, manpower and machinery and equipment scheduling monthly cash flow

forecast and any other details the Engineer may require.

28.3 If at any time it should appear to the Engineer that the actual progress of works does not

confirm to the programme to which consent has been given as per clause 28.2 above, the

Contractor shall produce, at the request of the Engineer, a revised programme showing

modifications to the programme consented to under clause 28.2 above necessary to ensure

completion of works within the Time for Completion.

28.4 If the Contractor fails to submit such a revised programme, the Engineer may withhold the

amount stated in the Contract Data from the next payment certificate and continue to

withhold this amount in all future payments until the date on which the revised Program is

28.5 The Engineer's consent to the Program shall not relieve the Contractor from his duties and

responsibilities under the contract.

28.6 The Engineer shall monitor the rate of progress of work. In case the Engineer finds that the

rate of progress of work is too slow to comply with the Time for completion, he shall notify

the Contractor who shall thereupon take necessary steps to expedite progress. No extra

payments on account of such actions shall be due to the Contractor.

29.0 Time for completion and Extension of the Intended Completion Date

29.1 The whole of the works, and if applicable any section of the works required to be completed

within a particular time as stated in the Contract data, shall be completed within the

stipulated time for the whole of the works or the Section (as the case may be) calculated from

the Commencement Date, or such extended time as may be allowed under following sub

29.2 The Engineer shall, after due consultation with the Employer and Contractor, determine the

amount of extension of time for completion to which the Contractor becomes fairly entitled

in the event of

i. Amount and nature of extra work

ii. Any cause of delay referred to in these conditions

iii. Exceptionally adverse climatic conditions

iv. Any delay, impediment or prevention by the Employer

Ahmedabad Municipal Corporation

v. Other special circumstances which may occur, other than through a default or breach of

contract by the contractor

The Engineer shall notify the Contractor about all such extension of time with a copy to the

29.3 The Engineer shall however not be bound to make any determination unless the Contractor

a. has notified the Engineer within 28 days of occurrence of event

b. has furnished detailed particulars of the extension of time arising out of such an event

within 28 days of the issue of notice of occurrence of the event.

30.0 Delays Ordered by the Engineer

The Engineer may instruct the Contractor to delay the start or progress of any activity within

the Works. These delays shall be suitably compensated for time in accordance with the

provisions of the Contract and no compensation for cost shall be payable to the contractor on

31.0 Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a management

meeting. The business of a management meeting shall be to review the plans for remaining

work and to deal with matters raised in accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to provide copies of

his record to those attending the meeting and to the Employer. The responsibility of the

parties for actions to be taken is to be decided by the Engineer either at the management

meeting or after the management meeting and stated in writing to all who attended the

32.0 Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely future

events or circumstances that may adversely affect the quality of the work, increase the

Contract Price, or delay the execution of works. The Engineer may require the Contractor to

provide an estimate of the expected effect of the future event or circumstance on the

Contract Price and Completion Date. The estimate is to be provided by the Contractor as soon

as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering proposals for

how the effect of such an event or circumstance can be avoided or reduced by anyone

involved in the work and in carrying out any resulting instruction of the Engineer.

C. QUALITY CONTROL

33.0 Identifying Defects

33.1 The Employer’s Representative or his nominee, either themselves or through Employer’s

authorized Quality surveillance personnel, shall check the quality of Contractor’s Works

including design, procurement, manufacture, fabrication, construction, erection, testing and

commissioning activities, commensurate with Employer’s QA (Quality Assurance) program

stated in the Contract and notify the Contractor of any Defects that are found. Such checking

whether carried out at Site or at any other place of work shall not affect the Contractor’s

responsibilities.

33.2 The Employer’s Representative or his nominee or Employer’s authorized quality surveillance

engineer may instruct the Contractor to search for a Defect at any stage of an activity and to

uncover and test any work that the Employer’s Representative or his nominee considers may

33.3 The Contractor shall establish the Quality Control/Quality Assurance Systems and facilities

and shall at all time provide to the Employer reports about such checks and inspections.

Ahmedabad Municipal Corporation

a. If the Engineer instructs the contractor to carry out a test not specified in the

specification to check whether any work has any defect or not, contractor shall perform

the same and submit the results to the Engineer at his own cost.

b. The contractor has to carry out the testes of all items as per mentioned in tender

All the testing charges should be borne by contractor.

For testing in AMC laboratory, respective amount of testing fee should be recovered from in

each running bill & final bill.

For Testing Frequency, as per Goverment of Gujarat Circular No.PRCH/102007/28-Date.-

31/12/2019,AMC Circular No.66/1, date 15/12/2022 and all latest Circular shall be applicable.

(4) 10% test will carryout at Goverment Laboratory i.e GERI/LDCE/IITRAM/AMC-Metal

(5) 10% test will carryout at the Goverment approved Laboratory.

(6) 80% test will carryout at the Plant/Field Laboratory of this work.

35.0 Correction of Defects during Defects liability period

a. The Engineer shall give notice to the contractor of any defects before the end of the

defects Liability Period, which begins at completion and is defined in the contract

b. Every time notice of a defect is given, the contractor shall correct the notified defect

within 7(seven) days specified by the Engineer’s notice.

c. Contractor has to rectify all the defects which are to be found during defect liability

period as suggested by PMC/Agency appointed by AMC/Engineer-in-Charge and/or

his authorized representative.

d. After satisfactory completion of work in prescribed time limit, contractor has to

conduct pavement condition survey with Engineer-in-Charge and/or his authorized

representative alongwith prescribed format in every three months also strictly check

after monsson in defect liability period and submit report with colour photographs to

concern Engineer-in-Charge and/or his authorized representative.

e. After submittion of report, if any road defects found in defect liability period,

contractor has to remedies the defect of road within prescribed time format as per

tender condition as suggested by Engineer-in-Charge and/or his authorized

representative with his own cost duly certified with testing certificate.

f. As suggested by Engineer-in-Charge and/or his authorized representative, third party

proof cheking of work and charges of proof cheking has to be born by contractor

during work and in defect liability of work.

36.0 Uncorrected Defects during Defects liability period (Risk and cost)

36.1 If the Contractor does not rectify or correct a defect within the time specified in the

engineer’s notice, the engineer will assess the cost of having the defect corrected, and the

contractor will bear the costs of such defective work as well as all works carried out over such

defective work until the defect is removed to the satisfaction of the Engineer. The cost of

such defective work will be recovered from the bank guarantee submitted against

performance for defect liability period.

36.2 Only the defects liability certificate referred to in following clause shall be deemed to

constitute the approval of the works.

36.3 Defects Liability Certificate: The Defects liability certificate shall be given by the Engineer-in-

Charge and/or his authorized representative to the Employer, with a copy to the Contractor,

within 28 days of the expiry of the Defects Liability Period. The Contract shall remain

incomplete until issue of the Defects Liability Certificate.

Ahmedabad Municipal Corporation

36.4 The defects Liability Certificate shall mention clearly that the Contractor has completed his

obligations to execute and complete the works and remedy defects therein to the satisfaction

of the Engineer.

36.5 Unfulfilled obligations: Despite issuance of the Defects Liability Certificate, the contract

between the Employer and the Contractor shall remain in force in respect of unperformed

obligations incurred under the provisions of the Contract prior to the issue of the Defects

Liability Certificate.

Manual for maintenance during defect liability period is attached as Annexure-X

36.6 If any major defects found within defect liability period of particular road, 10% of amount of

particular road work should be penalised from submitted BG (performance guarantee).

D. COST CONTROL

37.0 Bill of Quantities

a. The schedule-B shall contain Memorandum showing items for the construction,

installation, testing, and commissioning work to be done by the Contractor.

b. The quantities stated in the schedule B are estimated quantities. The Contractor shall be

paid only quantities calculated after taking measurements of executed work. The rate

stated in the schedule B for each item of work shall apply. The works shall be measured

by the Contractor jointly with the authorised representative of the Engineer and all

particulars required by the representative of the Engineer shall be supplied by the

c. The work shall be measured net. No allowance for general or local custom, working space

etc. is to be made.

38.0 Variations

38.1 The Engineer-in-Charge and/or his authorized representative shall have power to make any

variation of form, quality or quantity of the works or any part thereof that may, in his opinion,

be necessary and for that purpose, or if for any other reason it shall, in his opinion, be

appropriate, he shall have the authority to instruct the Contractor to do and the Contractor

shall do any of the following:

 Increase or decrease the quantity of any work up to any extent included in the contract,

 Omit any such work,

 Change the character or quality or kind of any such work,

 Execute additional work of any kind necessary for the completion of the Works or

 Change any specified sequence or timing of construction of any part of work.

38.2 No such variation shall in any way vitiate or invalidate the contract, but the effects, if any, of

all such variations shall be valued in accordance with the following sub clauses. Provided that

where the issue of an instruction to vary the Works is necessitated by some default or breach

of contract by contractor or for which he is responsible, any additional cost attributable to

such default shall be borne by the Contractor.

38.3 The Contractor shall not make any such variation without an instruction of the Engineer. No

instruction is required for quantities varying from those provided for the items in the contract

39.0 Extra Items

39.1 The basis for the valuation of variations for addition to the Contract Price shall be as follows

in the same order of priority.

a) Variations in the quantities of work in schedule of quantities shall not vitiate the

b) The contractor shall be bound to execute extra items of work as directed by the

Engineer-in-charge.

Ahmedabad Municipal Corporation

c) Contract unit rates for individual items shall apply to varied quantities where there is a

quantity variation.

d) The price variations on extra item will not be given.

e) In case of other non tender items following procedure shall apply.

f) Rate of the extra items AMC latest circuler has been follow.

39.2 If any extra item crops up during the progress of work the same shall be carried out by the

Contractor and he shall be paid at the rate fixed by Employer which shall be fixed as lowest of

the rates derived by rate analysis based on the following three methods. , the priority of the

documents forming the Contract shall be as follows:

(i) If the extra item is included in the S.O.R. of Road & Building Department, Year 2021-22,

the rate of extra item shall be that rate and premium (above or below) quoted by

(ii) Rate analysis based on prevailing Govt. of Gujarat’s SOR rates.

(iii) Rate analysis based on current market rates. This shall be based on

 The material costs, the labour costs, the cost of use of all plant, machinery and

equipment, the cost of all temporary and incidental works, the overheads and the

Contractors profit.

 The overheads shall be taken at 5 % of the sum of material costs, the labour costs,

the cost of use of all plant, machinery, and equipment, the cost of all temporary and

incidental works.

39.3 In case of the rate is to be derived from prevailing market rate, the Contractors profit shall be

taken at 10 % of the final rate derived.

39.4 In the event of disagreement, the Engineer-in-Charge and/or his authorized representative

shall fix such rates and prices as are, in his opinion appropriate and shall notify the Contractor

accordingly with a copy to the Employer.

39.5 The Engineer shall determine provisional rates and prices to enable on account payments to

be included in the Interim Payment Certificates, until rates and prices are agreed as final by

the Employer, the Contractor, and the Engineer.

39.6 The Contractor shall not be entitled to additional payment for costs, which could have been

avoided by giving early warning.

40.0 Payment Certificates

40.1 The Contractor shall submit to the Engineer a monthly statement after the end of each

calendar month in hard copies and soft copy on CDs each signed by the Contractors

authorised Representative in such form as the Engineer may prescribe from time to time. The

Monthly Statement shall state

 The amount to which the Contractor is entitled.

 The value of the permanent works executed.

 Any other sums to which the Contractor may consider himself entitled.

40.2 The Engineer shall check the Contractor's monthly statement within 14 days and certify for

payment vide an Interim Payment Certificate the amount to be paid to the Contractor after

taking into account any credit or debit for the month a) in respect of materials for the works

in the relevant amounts and b) under various conditions set forth in these Conditions of

Contract and stated in brief in the Contract Data.

40.3 The value of work executed shall be determined, based on measurements by the Engineer.

40.4 The value of work executed shall comprise the value of the quantities of the items in the Bill

of Quantities completed.

40.5 The value of work executed shall also include the valuation of Variations and Compensation

Ahmedabad Municipal Corporation

40.6 The Engineer / Employer may exclude any item certified in a previous certificate or reduce

the proportion of any item previously certified in any certificate in the light of later

40.7 The final bill shall be submitted by the contractor within one month of the actual date of

completion of the work; otherwise the Engineers certificate of the measurement and of the total

amount payable for work accordingly shall be final and payment made accordingly within a

period of sixty days as far as possible.

40.8 No payment shall be recommended by the Engineer through Interim Payment Certificate until

he is fully satisfied that

 All premiums towards the various insurance policies taken by the Contractor in

accordance with these General Conditions of Contract are paid.

 Contractor has obtained the labour licences and PF code numbers for site staffs and

41.1 Payments shall be adjusted for deductions for advance payments, retention, other recoveries

in terms of the contract and taxes at source, as applicable under the law. The Employer shall

pay the Contractor the amounts certified by the Engineer.

41.2 If an amount certified is increased in a later date certificate due to corrections in previous

certificates or as a result of an award from disputes review experts, Contractor shall be paid

such amount only. The Contractor shall not be paid any interest upon such delayed payment.

41.3 Items of the work for which no rate or price has been entered in will not be paid for by the

Employer and shall be deemed covered by other rates and prices in the Contract.

41.4 All payments shall be made in Amdavad.

42.0 Taxes and duties

42.1 The rates are inclusive of all the prevailing taxes (excluding GST) and duties of the Central,

State and Local Governing bodies prevailing on the date of award of the contract. The

Contractor will have to pay all such taxes (excluding GST) and duties for the performance of

this Contract. The Employer will deduct from the Contractor’s monthly and other payments

all taxes and duties, which he is bound to recover in accordance with the applicable law.

42.2 The Contractor shall keep himself fully informed of all acts and laws of the Central & State

and local Governing bodies, all orders, decrees of bodies, tribunals having any jurisdiction or

authority which in any manner affect those engaged or employed, and anything related to

carrying out the work. All the bye-laws lay down by AMC/AUDA and any other local bodies

while executing the work shall be adhered to. All taxes of local bodies shall be borne by the

contractor. The Contractor shall arrange to give all notices required by any authority and to

pay to such authority all the fees that may have to be paid for the material, plants,

equipments etc. The Contractor shall also adhere to all traffic restrictions notified by the local

authorities. He shall protect and indemnify the Owner and its officials & employees against

any claim or liability arising out of violations of any such laws, ordinances, orders, decree,

whether by himself or by his employees or his authorised representatives. Any change in

prevailing taxes and duties at the time of bid due date, shall be paid / deducted at actual as

per Employer deside.

43.0 Labour Welfare Cess

As per circular No. GHR/2005/04/CWA/2004/841/M-3 dt. 3/1/05 and G.R. No. CWA/2004-

1831-M(3) dt. 9/12/05 issued by G.O.G. 1 % cess tax (non-refundable) shall be deducted from

every bills which shall be deposited to Govt. Labour Department for Labour welfare fund.

44.0 Currencies

All payments shall be made in Indian Rupees.

45.0 Advance Payment

Ahmedabad Municipal Corporation

No Advance Payment shall be made.

46.0 Cost of Repairs

Loss or damage to the Works or Materials to be incorporated in the Works between the Start

Date and the end of the Defects Correction periods shall be remedied by the Contractor at

the Contractor's cost if the loss or damage arises from the Contractor's acts or omissions.

E. FINISHING THE CONTRACT

47.0 Completion

The Contractor shall request the Engineer to issue a Certificate of Completion of the Works

and the Engineer will do so upon deciding that the Work is completed.

48.0 Taking Over

48.1 When the whole work have been substantially completed and have satisfactorily passed all

tests on completion prescribed by the contract, the Contractor may give a notice to that

effect to the Engineer-in-Charge and/or his authorized representative, with a copy to the

Employer, accompanied by a written undertaking to finish with due expedition any

outstanding work during the Defects Liability Period. Such notice and undertaking shall be

deemed as a request by the contractor to the Engineer to issue a Taking over Certificate in

respect of the works. The Engineer shall, within 21 days of the delivery of such a notice,

either issue to the Contractor with a copy to the Employer, a Taking over Certificate, stating

the date on which, in his opinion, the work were substantially completed in accordance with

the Contract, or give instructions in writing to the Contractor, specifying all the work which, in

the Engineer’s opinion, is required to be done by the Contractor before the issue of such

certificate. The Engineer shall also notify the Contractor of any defects in the works affecting

substantial completion that may appear after the instruction and before completion of the

works specified therein. The Contractor shall be entitled to receive such taking over

certificate within 21 days of completion, to the satisfaction of the Engineer, of the Works so

specified and remedying any defects so notified.

o Taking over of sections or parts:

48.2 Similarly, in accordance with the procedure set out in the sub clause 48.1, the Contractor may

request and the Engineer shall issue a Taking over certificate in respect of:

1. Any section in respect of which a separate Time for Completion is provided in the

2. Any substantial part of the permanent works, which has been both completed to the

satisfaction of the Engineer and, otherwise than provided for in the contract, occupied or

used by the Employer, or

3. Any part of the permanent works, which the Employer has elected to occupy or use prior

4. The Contractor shall be deemed to have undertaken to complete with due expedition any

outstanding work in that part of Permanent Works during the Defects Liability Period.

49.0 Surfaces requiring reinstatement:

Any ground or surface requiring reinstatement at the time of issue of Taking over Certificate

for the whole of the works shall be reinstated by the Contractor without any extra costs even

of the Engineer has issued a Taking over Certificate in respect of section or part work wherein

is included such ground or surface requiring reinstatement.

50.0 Action & Compansation in case of bad work

If, at any time before the expiry of Defects Liability period as detailed in clause

If any defect or defects appear and is observed by the Engineer during the Defects Liability

Period, the Engineer shall give notice to the Contractor before the end of the Defects Liability

Period. Every time notice of Defect/Defects is given, the Contractor shall rectify the notified

Defect/Defects at his own cost within the length of time specified by the Engineer’s notice.

Ahmedabad Municipal Corporation

The contractor shall correct the notified defect / defects within the length of time as specified

by the Engineer-In-Charge through notice.

The contractor will be fully responsible for the quality and workmanship of the works

executed by him. if any item executed by the contractor found to be of inferior quality, and

certified by the department and and paid for the contractor shall be bound forthwith to

rectify, or remove and reconstruct the work at his own cost, and in the event of his failing to

do so within a period to be specified by the Engineer-in-charge in the written intimation

aforesaid, the contractor shall be liable to pay compensation at the rate of one percent on

the amount of the estimate of the rectification for every day not exceeding ten days during

which the failure so continues,.

If the contractor fails to rectify the defects within ten days, the Engineer -in-charge may

rectify or remove, and re-execute the work at the risk and cost of the contractor.

However, the contractor shall be responsible for normal maintenance of the work till the final

bill for the work is prepared by the Departmental Officer.

51.0 Defects Liability Period

The contractor shall be responsible to make good and remedy at his own expense any defect

which may develop or may be noticed before the period mentioned hereunder from the certified

date of completion. The Engineer-in-charge shall give the contractor a notice in writing about the

defects and the contractor shall make good the same within 15 days of receipt of the notice.

But Initial maintenance like filling potholes or clearing the surface in case stripping shall be

carried out within 48 hrs on receipt of notice. In the case of failure on the part of the contractor,

the Engineer-in-charge may rectify or remove or re-execute the work at the risk & cost of the

The Engineer-incharge shall be entitled to appropriate the whole or any part of the amount of

security deposit towards the expenses, if any, Incurred by him in rectification, removal or re-

Engineer-in charge consider that any such inferior work or materials as described above may be

accepted or made use of it;shall be within his discretion to accept the same at such reduced rates

along with appropriate as the Municipal Commissioner may deem fit.

The Defects Liability period shall be 3 years for the Bituminous work & 1 year for Civil work other

than bituminous work as mentioned in the completion certificate issued by Authority for each

road & for Traffic related Component it will be considered as per AMC Norms.

51.1 The Employer shall be entitled to terminate the contract if the contractor:

(a) Fails to carry out any obligation under the contract.

(b) Without reasonable excuse fails –

1. To commence the works on site within the period stated in the Appendix to Bid after

receipt by him of a Notice to this effect from the Engineer/Employer after signing the

2. To proceed with the works, or any section thereof, within 28 days after received

3. Has failed to comply with a notice issued or an instruction issued within 28 days after

having received.

4. Abandons the works or otherwise plainly demonstrates the intention not to continue

performance of his obligation under the contract.

5. Sub-contracts the works or assigns the contract without the specific prior written

permission of the engineer.

6. Has failed to furnish the required securities or extension thereof in terms of the

7. Becomes bankrupt or insolvent, goes into liquidation, has a receiving or

administration order made against him, compounds with his creditors, or carries on

Ahmedabad Municipal Corporation

business under receive, trustee or manager for the benefit of his creditors, or if any

act is done or event occurs which (under applicable Laws) has a similar effect to any

of these acts of event.

51.2 In any of these events or circumstances, the Employer may, upon giving 14 days notice to the

contractor, terminate the contract and expel the contractor from the site. However, in the

case of sub-paragraphs (h), the Employer may be notice terminate the contract immediately.

51.3 The Employer’s decision to terminate the contract shall not prejudice any other rights of the

Employer, under the contract or otherwise.

51.4 After termination, the Employer may complete the works and/or arrange for any other

entities to do so. The Employer and these entities may then use any goods, contractor’s

documents and other design documents made by or on behalf of the contractor.

51.5 The Employer or the Contractor may terminate the Contract if the other party causes a

fundamental breach of the Contract.

51.6 Fundamental breaches of Contract include, but shall not be limited to the following:

(a) the Contractor stops work for 14 days when no stoppage of work is shown on the current

Program and the stoppage has not been authorized by the Engineer;

(b) the Employer or the Contractor is made bankrupt or goes into liquidation other than for

a reconstruction or amalgamation;

(c) The contractor fails to fulfil requirements stated in clause 9.0;

(d) the Engineer gives Notice that failure to correct a particular Defect is a fundamental

breach of Contract and the Contractor fails to correct it within a reasonable period of

time determined by the Engineer;

(e) the Contractor does not maintain a security which is required;

(f) the Contractor has delayed the completion of works by the number of days for which the

maximum amount of liquidated damages becomes payable as defined in the Contract

(g) if the Contractor, in the judgement of the Employer has engaged in corrupt or fraudulent

practices in competing for or in the executing the Contract.

(h) For the purpose of this paragraph: “corrupt practice” means the offering, giving, receiving

or soliciting of anything of value to influence the action of a public official in the

procurement process or in contract execution. “Fraudulent practice” means a

misrepresentation of facts in order to influence a procurement process or the execution

of a contract to the detriment of the Borrower, and includes collusive practice among

Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-

competitive levels and to deprive the Borrower of the benefits of free and open

51.7 When either party to the Contract gives notice of a breach of contract to the Engineer for a

cause other than those listed above, the Engineer shall decide whether the breach is

fundamental or not.

51.8 Notwithstanding the above, the Employer may terminate the Contract for convenience.

51.9 If the Contract is terminated the Contractor shall stop work immediately, make the Site safe

and secure and leave the Site as soon as reasonably possible and handover the site to the

Employer including all materials and plant and equipment existing there upon.

52.0 Payment upon Termination

52.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor,

the Engineer shall issue a certificate for the value of the work done less advance payments

received up to the date of the issue of the certificate, less other recoveries due in terms of

the contract, less taxes due to be deducted at source as per applicable law and less the

percentage to apply to the work not completed as indicated in the Contract Data. Additional

Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any

Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor the difference shall be a debt payable to the Employer.

52.2 If the Contract is terminated at the Employer's convenience or because of a fundamental

breach of Contract by the Employer, the Engineer shall issue a certificate for the value of the

Ahmedabad Municipal Corporation

work done, the cost of balance material brought by the Contractor and available at site the

reasonable cost of removal of Equipment, repatriation of the Contractor's personnel

employed solely on the Works, and the Contractor's costs of protecting and securing the

Works and less advance payments received up to the date of the certificate, less other

recoveries due in terms of the contract and less taxes due to be deducted at source as per

applicable law.

53.0 Default of Contractor:

53.1 If the Contractor enters into voluntary or involuntary bankruptcy, liquidation or dissolution or

becomes insolvent, or makes an arrangement with, or assignment in favour of, his creditors,

or agrees to execute the contract under a committee of inspection of his creditors, or if a

receiver, administrator, trustee or liquidator appointed over any substantial part of his assets,

or if, under any law or regulations relating to reorganisation, arrangement or readjustment of

debts, proceedings are commenced against the Contractor or resolution passed in connection

with dissolution or liquidation or if any steps are taken to enforce any security interest over a

substantial part of the Contractor’s assets, or if any act is done, or event occurs with respect

to the Contractor or his assets which, under any applicable law has a substantially similar

effect to any of the foregoing acts or events, or if the Contractor has contravened the sub

clause regarding assignment and subletting or has an execution levied on his goods, or if the

Engineer certifies to the Employer with a copy to the Contractor, that, in his opinion, the

a. has repudiated the Contract,

b. without reasonable excuse has failed

i. to commence the Works in accordance with sub clause 17.1 or

ii. to proceed with the Works, or any section thereof, within 28 days after receiving

notice pursuant to sub clause 29.3 and 29.4,

iii. to comply with a notice issued pursuant to sub clause 37 within 28 days after having

received it, or an instruction issued pursuant to sub clause 38 despite previous

warning from the Engineer, in writing, is otherwise persistently or flagrantly

neglecting to comply with any of his obligations under the contract or,

iv. has contravened sub clause regarding sub contracting, then the Employer may, after

giving 14 days notice to the Contractor, enter upon the site and the Works, and

terminate the employment of the Contractor without thereby releasing the

Contractor from any of his obligations or liabilities under the Contract, or affecting

the rights and authorities conferred on the Employer or the Engineer by the

Contract,, and may complete the works, or employ any other contractor to complete

the Works. The Employer or such other contractor may use the Contractor’s

equipment, Temporary Works, or material as he or they may think proper.

53.2 Assignment of benefit of agreement: Unless prohibited by law, the Contractor shall, if so

instructed by the Engineer, within 14 days of such entry and termination referred to in clause

59.1 above assign to the Employer the benefit of any agreement for the supply of any goods

or materials or services and/or for the execution of any work for the purposes of the contract,

which the Contractor may have entered into.

F. GENERAL DESCRIPTION OF SCOPE OF WORK

54.0 Scope of work, Planning and Site Condition

54.1 The scope of work and explanatory notes given are neither complete nor exhaustive but are

added to assist the Contractor to understand the project. The detail scope is as described in

the Bill of Quantity and specifications. However any item of work required to be carried out

for proper and satisfactory completion of work with the highest standard of workmanship is

deemed to be included in the scope of work whether or not it is specifically included in the

Ahmedabad Municipal Corporation

54.2 Standard bench marks of required numbers shall have to be established by contractor before

commencement of the work and connected to the nearest GTS bench mark according to

which, whole work shall be carried out. The Contractor shall establish reference benchmark

at intermediate suitable spots with reference to these benchmarks or as may be directed. The

maintenance of all these BM, till completion shall be the responsibility of the contractor.

54.3 The Contractor shall be solely responsible for the true and proper setting out of the

alignments and for the provision of all necessary instruments, at any time during the

execution of the work. In case of any error regarding location, levels, dimensions, or

alignment of any part of the work, the Contractor on being required to rectify such errors as

may be pointed out by the Engineer, shall at his own expense do so, to the satisfaction of the

Engineer. The checking of any setting out of any line or level by the Engineer or his

representative shall not, in any way, relieve the Contractor of his responsibilities for the

correctness thereof. The Contractor shall carefully protect and preserve all benchmarks, site

nails, pegs, reference pillars, and other measures used in setting out of the work.

55.0 Housing, Water Supply and Drainage etc.

Housing accommodation on hire is likely to be available in this area around the site. The

Contractor has to make his own arrangements for the housing of laboure` The land required

for setting up stacking of materials, site office, labour quarters, testing laboratory, etc. will be

arranged by contractor.

Water Supply for drinking purposes and construction purpose at the site shall also have to be

arranged by the Contractor at his own cost as may be required. The water can be available by

drilling bore hole.

56.1 All materials Plant and equipment and workmanship shall be:

a) of the respective kinds described in the contract and in accordance with the Engineers

instructions and

b) Subjected from time to time such tests as the Engineer may require at place of

manufacture, fabrication, or preparation, or on the Site OR at such other place or

places as may be specified in the contract or at all or any of such places.

56.2 All Contractors materials, plant, machinery and equipment shall be deemed to have been

exclusively brought to site for the execution of the works and shall not be removed from site

without the consent of the Engineer.

56.3 Employer shall not be liable for damage to Contractors equipment at any time unless

otherwise expressly stated in the contract.

56.4 The coarse aggregates for concrete works shall be procured from Sevaliya/Timba/Ankodiya

quarries (black trap chippings) or equivalent confirming to IS 383. The suitability of the same

for the required quality, quantity, transport facilities for the same etc. may be ascertained by

the bidder themselves before tendering and rates be quoted accordingly. Gravel shall not be

56.5 All samples shall be supplied and tested by the Contractor at his own cost.

56.6 The cost of all tests shall be borne by the Contractor except the tests that are required by the

Engineer are clearly beyond the Contractors obligations of proving the quality and

workmanship standards of all materials, equipment, plants and Works. The Engineer shall

determine the costs and time effects of such tests that are not a part of the Contractors

56.7 The Contractor will have to make his own arrangement for plants, equipments, and

machinery to be used in the execution of this work well in time after award of the contract

and as per work program given by him.

56.8 Contractor shall give Engineer a 24 hours notice for inspection of works or witnessing of test.

The Contractor shall proceed with the works or tests in case the Engineer does not attend.

Such tests and shall be deemed to have been carried out in the presence of the Engineer.

Ahmedabad Municipal Corporation

56.9 The Engineer may reject such material, plant, part of the works which are defective and/ or

otherwise not in accordance with the contract and notify the Contractor. The notice shall

state the Engineers objections and reasons. The Contractor shall then promptly rectify the

defect or ensure that rejected materials or plant are not used in the Works. In case the

Contractor wishes to retest such materials, plant or works declared defective by the Engineer,

he has to bear the time, and cost effects of such retests as mutually agreed with the

Employer in consultation with the Engineer.

56.10 The Contractor shall have to make his own arrangement to get the power supply from

concerned electric authority. The costs of electrical charges are to be borne by contractor.

57.0 Labour Employment

57.1 Contractor shall, unless otherwise provided in the Contract, make his own arrangements for

the engagement of all staff and labour, local or other, and their payment, housing, feeding

57.2 Contractor shall furnish the Engineer every week during the progress of the works, classified

weekly returns of the number of the people employed on the work during the week. The

report of skilled and unskilled labour shall be given in the prescribed form if asked by AMC.

57.3 The Contractor shall strictly observe all the requirements laid down in the contract labour

(Regulation and Abolition) Act, 1979 and the contract labour (Regulation and Abolition)

(Gujarat) Rules, 1972 and other acts as amended from time to time so far as applicable from

The Contractor shall pay all royalties for getting construction materials required for the

59.0 Urgent Remedial work:

If, by reason of any accident, or failure, or other event occurring to, in, or in connection with

the Works, or any part thereof, either during the execution of the Works, or during defects

liability period, any remedial or other work is, in the opinion of the Engineer, urgently

necessary for the safety of the Works and the Contractor is unable or unwilling at once to do

such work, the Employer shall be entitled to employ and pay other persons to carry out such

work as the Engineer may consider necessary. If the work or repair so done by the Employer

is work which, in the opinion of the Engineer, the Contractor was liable to do at his own cost

under the Contract, then all costs consequent thereon or incidental thereto shall, after due

consultation with the Employer and the Contractor, be determined by the Engineer and shall

be recoverable by the Employer from the Contractor, and may be deducted by the Employer

from any monies due or to become due to the Contractor and the Engineer shall notify the

Contractor accordingly, with a copy to the Employer. Provided that the Engineer shall, as soon

after the occurrence of emergency as may be reasonably practicable, notify the Contractor

60.0 Force Majeure

Neither party shall be to liable to the other for any loss of damage occasioned by or arising

out of acts of god, and in particulars, unprecedented Floods, volcanic eruption earth quake or

other convulsion of nature, and other acts such as but not restricted to general strike,

invasion, the act of foreign countries, hostilities or war like operations before or after

declaration of war, rebellion, military or usurped power which prevent performance of the

contract and which could not have been for seen or avoided by a prudent person.

61.0 Changes in Cost and Legislation

Any change in prevailing taxes and duties at the time of bid due date, shall be paid / deducted

at actual as per Employer deside/finalised policy. There shall be addition or deduction from

the Contract Price due to changes to any National or State Statute, Ordinance, Decree, Law,

Ahmedabad Municipal Corporation

Regulation, or byelaw, taxation, and Government levies as per Employer/Authority Will be

deside/finalised policy at time of Contaract of work.

62.0 Compliance with labour regulations:

During continuance of the contract, the Contractor and his sub contractors shall abide at all

times by all existing labour enactment and rules made there under, regulations, notifications

and bye laws of the State or Central Government or local authority and any other labour law

(including rules) regulations, bye laws that may be passed or notification that may be issued

under any labour law in future either by the State or Central Government or the local

authority. Salient features of some of the major labour laws that are applicable to

construction industry are given below. The Contractor shall keep the Employer indemnified in

case any action is taken against the Employer by the competent authority on account of

contravention of any of the provisions of any Act or rules made there under, regulations or

notifications including amendments. If the Employer is caused to pay or reimburse such

amounts as may be necessary to cause or observe, or for non-observance of the provisions

stipulated in the notifications/bye laws/Acts/Rules/regulations including amendments, if any,

on the part of the Contractor the Nodal Officer or his nominee/Employer shall have the right

to deduct any money due to the Contractor including his amount of performance security.

The Engineer or his nominee shall also have right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered by the

The employees of the Contractor and the Sub-Contractor in no case shall be treated as the

employees of the Employer at any point of time.

63.0 Salient features of some major laws

(a) Workmen Compensation Act 1923:- The Act provides for compensation in case of injury

by accident arising out of and during the course of employment.

b) Payment of Gratuity Act 1972: Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has completed

years service or more on death at the rate of 15 days wages for every completed year

of service. The Act is applicable to all establishments employing 10 or more employees.

c) Employees P.F and Miscellaneous Provision Act 1952: The Act Provides for monthly

contributions by the employer plus workers @ 12%/8.33%. The benefits payable under

(i) Pension to family pension on retirement or death, as the case may be.