Bi-Annual rate contract for work of outsourcing of Accounting works for Circle office and various Division office under Mehsana Circle.

3 Estimated cost (w/o tax) . Rs. 45,31,200/- (with GST)

4 Tender Fee (Non Refundable)

Earnest Money Deposit amount

6 Time Limit 24 Months

7 Bid Validity 180 Days

Last date and time for online

submission of Tender

Date & time of opening of online

9 opening of Technical Bid, If EMD 27.01.2026

condition is fulfilled

Date and time of On line opening Will be informed to the technically

of Price Bid qualified bidders later-on

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

1. All the relevant documents including tender copy to be submitted though ONLINE only. No

physical documents to be submitted by bidder.

2. All the online Annexures to be filled properly and notarized/ self-attested copies of original

documents as per tender requirement must be submitted/attached through online form only. It

shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form)

remain legible (readable) and should not be password protected.

3. Tender will be evaluated on Data/ Details/ Documents of the on-line submission. For any

discrepancy between online & Submitted documents, Online offer is considered as final. This is

intended for transparency and speedy evaluation of the bids. Instead of simply confirming /

attached in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate

place in respect of each line appearing in each online annexure. Wherever required, bidder shall

invariably have to upload supporting authentic documents in the online bid. (In the absence of

required details in the online annexure, the purchaser has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation.)

4. Bidder has to submit Tender Fee & EMD through online payment methods only. Copy of

payment to be attached with online bid documents.

5. Payment of Tender Fee & EMD (Earnest Money Deposit):

Payment option for submission of Tender fees & EMD should be Online i.e. by RTGS/NEFT only.

GETCO, Mehsana Beneficiary Bank detail for online payment are as under:

Sr. Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Mehsana Main

3 Branch Code MEHSAN

5 IFSC Code BARB0MEHSAN (5th Digit- Zero)

6 Name of Account Gujarat Energy Transmission Corporation Limited

8 GST No. 24AABCG4029R2ZC

After payment through RTGS/NEFT, Bidder has to provide following details by e-mail on the

same date of payment so payment receipt can be generated. Mail should on below mail

addresses with contains details:

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

Sr. Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

[email protected]

[email protected]

[email protected]

6. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc.

7. No tender shall be accepted / opened in case of receipt after due date and time of tender,

irrespective of delay due to postal services or any other reasons and the Corporation shall not

assume any responsibility for late receipt.

8. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to:

The Superintending Engineer,

Gujarat Energy Transmission Corporation Limited,

Circle Office, Visnagar road, Mehsana, - 384

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training

required for participating in online tender, they can contact the following office: (n) Procure Cell, (n)

code solutions-A division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev Ahmedabad –

/ 316 / 317, Fax: 079-26857321 / 40007533, Email: [email protected]

Yours faithfully,

Superintending Engineer

GETCO, Mehsana.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

1. Mode of Payment of Tender Fees:

• Tender Fess plus GST will be accepted by NEFT/ RTGS / Other online mode of any

Nationalized bank/any other bank authorized by RBI in favour of the GETCO MEHSANA.

• Tender Fee (non-refundable) plus GST as applicable and notified in tender notice should

invariably be paid by way of NEFT/ RTGS / Other online modes otherwise your offer will be

ignored out rightly. Demand Draft, Indian Postal Orders (IPO’s) and Cheques are not

• The Tender Fees is Non-refundable under normal circumstances. However, if purchaser

company decides to scrap/ cancel the tender, by one or another reason, in Which bidders are

not responsible for cancellation/ scrap of tender, in such case tender fee without GST amount

may be refunded to bidder(s), at sole discretion of the purchaser company.

• Courier service and hand delivery of “EMD / Tender Fees cover documents” are not allowed.

Short-Offers received will not be accepted and the offers will be rejected out rightly.

• Company will not be responsible for the transit loss or misplacement of the EMD Cover

Documents. Please note, that “EMD Cover Documents” (in Physical form) received will not be

accepted and the offer will be ignored out rightly. NO LATE TENDER / DELYAED TENDER

SHALL BE CONSIDERED.

• Every bidder shall inform their GSTIN No. at the time of payment of applicable fees.

2. Mode of Payment of Earnest Money Deposit: -

• Earnest Money Deposit should be paid by cross NEFT/RTGS through any nationalized bank

only in favour of the company/Corporation/ Nigam payment at its any branch.

• EMD can also be furnished by way of Bank Guarantee from any nationalised bank as per

Govt. G.R. No: EMD/10/2021/7729/DMO Dt 12/04/2021(To be changed every year as par

• Tenders without EMD /Tender fees shall be rejected forthwith. Tender Fee and EMD Should

be as per new purchase policy issued by GUVNL.

• The validity of the Bank Guarantee for EMD should be for a period of at least Six Months from

the date of submission of the Bid of the Tender. Any basic document with regard to EMD will

not be acceptable after closing time of On-line bid of Tender

• No interest will be allowed on any of the above deposit.

• EMD will be liable to forfeited, if (1) If Tender is withdrawing during validity of the offer and (2)

The Tenderer fails to deposit the Security Deposit.

• EMD of the unsuccessful Tenderers if paid in Cash / Demand Draft / Banker’s Cheque will

be returned within 15 days from the date of placing of the order to the successful Tenderer

through RTGS / NEFT for credit to his Bank Account. The Bidder shall have to give details

of his Bank Account with a Cheque duly cancelled. No claim for refund of EMD against

original Money Receipt shall be entertained by the Company.

• The Bank Guarantee of the unsuccessful Tenderers towards EMD shall be returned within

15 days from the date of placing of the order to the successful Tenderer. However, the EMD

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

Amount / Bank Guarantee of technically disqualified bidder will be returned within 15 days

from opening of price bids.

• The details of refund of EMD by RTGS with transaction No. should be informed to

respective bidder by letter/ e-mail etc…

• EMD will be returned to the successful Bidders, only on their submission of

Performance Guarantee towards execution period (i.e. Security Deposit) against order

released on them.

3. Opening of Technical Bid.

a. The EMD cover &Technical bids shall be opened on the due date in presence of all

bidders/their representative, if present. At first, the officer concerned shall open EMD

cover (Envelope-1) and after fulfilment of tender fee & EMD conditions, the technical

bid cover (Envelope-2) with detailed specification shall be opened.

b. Tender shall be valid for 120 days from the date of opening of the Technical Bid.

c. Tender not received in sealed cover shall be rejected forthwith. If a holiday is declared

on the date of opening of the tender, the date of opening shall be the next working day.

d. EMD shall be returned to unsuccessful bidder within 15 days of placement of order and

to successful bidder it should be refunded after submission of SD.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

PRE - QUALIFICATION CONDITIONS (TECHNICAL BID)

The Tenderers/ Bidders have to furnish/enclose following documents for subject work along with the

Technical Bid of their offer otherwise their offer will liable to be ignored without any

reference/correspondence.

The Following criteria shall be pre-qualifying criteria and only those agencies which fulfil/ satisfy these

criteria can only be considered for opening of Price Bid. The following point will be scrutinized by

GETCO Circle office.

1) The applying CA Proprietor / Partnership Firm / LLP shall be duly registered under The

Institute of chartered Accountant of India, having registration number

2) It should be Proprietor / Partnership Firm / LLP of Chartered Accountants, having registered

office at anywhere in the State of Gujarat and if registered office is not in the state of Gujarat

then at least one full time branches should be functions in the state of Gujarat.

3) Minimum 3 years of working experience in similar nature of job-The bidder should submit the

documents pertaining to minimum 3 years of work experience in similar nature of job. In

support of experience, the bidder should submit the Work Order executed in last 5 years in

legal organizations like Central- State PSUs, Government Organizations, which includes Govt.

of India, Govt of Gujarat or any other State Govt. Organizations, or similar well-known /

reputed listed company. The bidder should also submit certificate from such organizations

regarding satisfactory completion of the work.

Legal Organizations to be considered as Under:

1) Any Limited Company incorporated under the Company’s Act 1956/2013

2) Any Trust registered under the Trust Act, Bombay Public Trust Act/ Indian Trust Act.

3) Any Board/Corporation incorporated under Statue of Govt of India, Govt of Gujarat or

any state Govt.

4) Party shall have to submit the Latest Bank Solvency Certificate of at least 20% of estimated

cost. (Not more than one-year-old)

5) Income tax Number and Certified copy of PAN Number of firm.

6) Certified copy of Goods and Service Tax Registration Number.

7) Satisfactory experience certificate from subsidiary company of GUVNL/other reputed

organization (Central PSUs/State PSUs /Central government offices/State government offices

/judicial offices/banks).

8) Document of ownership of the bidding firm. The bidder has to submit the Partnership deed.

9) Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner

Superintending Engineer

GETCO, C.O., MEHSANA.

CA firm’s Signature with Seal & Date.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

-: SPECIAL TERMS AND CONDITIONS: -

1. Quote of Bid:

The bidder shall quote the lump sum fees online inclusive of all cost, expenses etc. No other /

additional payments, reimbursement shall be made extra over & above the approved fees, towards

transportation /conveyance, other incidental expenses, lodging, boarding, food etc.

2. Eligibility conditions:

If the legal proceedings are under progress or criminal proceedings instituted by any Govt.

department / office of Government/Govt. PSU/Board/Corporation/Society etc. are under progress

against firm/partner/ proprietor or CA employee matter regarding disciplinary actions are under

progress by the ICAI, any other regulatory authority or any Govt. department/office of Government /

Govt. PSU/Board/Corporation/ Society, PSU/Board, Nigam, Corporation etc. in respect of any firm or

the partner or proprietor or CA employee thereof, such firm will be considered as ineligible from

applying for this assignment.

Further, firms or partners or proprietor or CA employee against whom ICAI/any other regulatory

authority/Any Government/Any Government entity, PSU, authority has taken penal actions, ban or

blacklisted or has initiated any legal or criminal proceedings in past are considered ineligible from

applying for this assignment.

3. Tenure of contract:

The duration of order will be for 24 Months. However, contract may be extended further for

Months on mutual agreement and on same rate, terms and conditions of the contract if performance

of CA firm found satisfactory

The Company can terminate the contract by giving three months’ Notice during the tenure of the

contract and if the performance of the CA firm is found unsatisfactory and also if the CA firm violates

any of the conditions of the contract mentioned herein. No extension shall be granted except in

Force majeure condition (i.e. war, riots, earthquake, hurricanes, lock outs, strikes, pandemic and

under unavoidable circumstances).

4. Resources Deployment:

Education Experience Job

Sr. Particulars No’s of person

Qualification location

07 Persons on specified

3 years location as per Annexure

Junior B.Com / As per

C and 01 Person as &

1 Finance M.Com Annexure

when required basis on

Assistant /MBA(Finance) C

written order of Circle

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

The CA firm at the beginning of the Contract must submit the list of outsourcing employee, along

with their education qualifications in form of resume.

Deployment of Staff: Deployment of Out sourcing personnel for accounting services shall occur only

after a thorough verification of their bio-data, ensuring alignment with the specific requirements of

the project. If deemed necessary, the deployment process will include interviews conducted by a

competent authority to assess the qualifications and suitability of candidates for the relevant roles.

5. Payment to CA firm:

The payment of the above contract will be processed through VMS portal of GUVNL, hence the

successful bidders are required to get themselves registered on https://vms.guvnl.com and submit

the digitally signed Invoices, GST CA Certificates and other supporting documents to Circle Office

using registered login ID and Password on the VMS portal of GUVNL. The VMS portal also provides

‘real time’ tracking status to monitor the process of submissions and also receive timely updates.

Payment will be made on monthly basis upon raising bill by the CA firm which shall be recorded in

MB [Measurement Book] & RA [Running Account] bill by Authorized Officer of the Company at

Circle office. Payment will be made by the concern Office of the Company after fulfilment of tender

terms and conditions.

CA firm has to take monthly certificate of attendance from all division offices duly signed by

Executive Engineer and superintending Engineer in case of circle office.

6. Obligations of the firm:

The firm cannot assign / outsource / sublet the work entrusted, or sub contract it in any manner what

so ever, or any portion of it, to any others Chartered Accountant firm/other individuals.

The senior partner of firm shall remain present in coordination / review meetings, and make

presentations as and when asked and no additional fees/ expenditure shall be paid extra for that.

1. The firm or its partners and the personnel or either of them shall not, disclose or pass on to

any others, the proprietary or confidential information relating to the projects, the services, this

contract, or the Company’s business or operations without prior written consent of the

2. All reports and other documents submitted by C.A. firm shall become and remain the property

of the Company and the Firm shall, not later than upon termination or expiration of this

contract deliver all such documents and reports to the Company together with a detailed

inventory thereof. The firm shall not use reports and documents for purpose unrelated to this

contract without prior written approval of the Company.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

3. The firm has to undertake that all knowledge and information not within the public domain

which may be acquired during the execution of the assignment shall be, for all time and for all

purpose, regarded as strictly confidential and held in confidence, and shall not be directly

disclosed to any person whatsoever, except with the prior written permission from the

Appointing Authority.

4. Both the Parties recognize that in the due course of the Agreement, it may be possible for

both the Parties to come across and know about certain confidential information (whether or

not the information is marked or designated as "confidential" or "proprietary") relating to the

other Party and its businesses including legal, financial, technical, commercial, marketing and

business related records, data, documents, reports, etc. without limiting to any other

information (the "Information").

5. Parties agree to keep all Information of the other Party confidential and not to disclose,

without the prior written consent of the other Party, to any other person or use such

Information other than for the purposes of carrying out this Agreement.

6. Each Party shall take all steps as may be reasonably necessary to protect the integrity of the

Information and to ensure against any unauthorized disclosure thereof and shall be governed

by the Laws of India.

Appointed CA firm has to deploy minimum nos of person at the division offices including circle office

regularly and carrying out the work mentioned in Annexure C. In case of failure of deputing a person

or constant absent of person for more than 3 consecutive days, penalty of Rs. 1,000 will be

recovered per each such incidence over and above of deduction of absenteeism on proportional

Appointed CA firm shall execute all the work as mentioned in annexure C within due dates and on

failure of completion of such activity on time and on endorsement of division office, penalty of Rs.

1,000 will be recovered per each such incidence.

If any firm or the partner there of is found guilty of gross negligence, lack of duty of care,

misrepresentation and misstatement of facts, hiding the facts, falsification, undue delay in

performance of duties, using or giving the details gathered during the assignment to other parties

without permission of the Company, non-observation of instructions given by the Company,

unauthorized retention of records of the Company, violating the terms and conditions of this

assignment, unauthorized changes in the records of the Company, indulging in malafied practices or

any other cognizable offence or breach, firm will be punishable with any or all of the following

consequences.:-

I. Removal from the assignment with immediate effect/ from the date specified.

II. Removal from any other assignment with immediate effect / from the date specified /

given by the Company.

III. Deduction of percentage of fees as may be determined by the management or

recoverable from any due payments / bank guarantee.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

IV. Ban from accepting the future assignment of the Company for the period specified.

Any other action deemed appropriate by the management. The decision / interpretation in all/any

terms and conditions enumerated above and agreed upon by the firm shall be final and binding on

firm without demure and any further recourse to any litigation/arbitration.

9. Security Deposit (Refundable):

The CA firm shall deposit with the Company an amount equivalent to 5% of the total order value as

Security Deposit by DD or by Bank Guarantee of any of the Nationalized Banks as per Govt.GR

NO.EMD /10/2021/7792/ DMO dated 12.04.2021 (To be changed every year as per GOG) within

15(Fifteen) days of date of Letter of intent/ Letter of Acceptance, as per Company’ s / Corporation’s /

Nigam’ s Rules. No interest will be paid on Security Deposit.

The said Guarantee covering the period of successful execution of the contracts must be invariably

submitted within 15(Fifteen) days from date of Letter of invariably /Acceptance i.e. before placement

of order, otherwise the Lol/Loa will be out right cancelled and the EMD will be forfeited without

entering into any correspondence and this will be binding on the bidder an agreement also has to be

signed between the successful bidder and Company within 20 days & then order will be placed.

10. Security Deposit (Refundable):

CA Firm will comply with the provisions of all statutes, ordinances, rules and regulations applicable

to the Services agreed to be provided pursuant to this agreement and shall obtain all necessary

registrations, licenses, approvals and sanctions under the laws applicable.

CA Firm confirms that it has and will comply with all the requirements of the statutory authorities in

respect of Contract Labour, Provident Fund, ESI, Gratuity, Bonus, leave wages, Professional Tax

etc. (if applicable) including the monthly contribution to be deposited with these authorities in respect

of the Deputies sent on deputation to GETCO. CA Firm shall be liable for the statutory compliances

for its Deputies at the GETCO place but shall not assume any other liability, whether direct or

indirect that may arise out of this agreement.

CA Firm will be solely and exclusively responsible for payment of salaries to the Deputies.

CA Firm shall submit quarterly, suitable documentary evidence pertaining to payment of PF, ESIC

and Professional tax etc. for the Deputies to work for GETCO, if applicable

11. Other terms & conditions:

(1) Firm will have to deploy sufficient man power (1 person in each Transmission division office

and Circle office and 2 persons each at Mehsana Const. Division office making total

persons to carry on the work and provide outputs in timely manner. In addition to above further

1 person is to be deployed only on requirement basis and at any of the locations mentioned in

the Annexure – C on specific written instructions of the Mehsana Circle office.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

(2) Each of the staff deployed as mentioned in (1) above, must have qualification as mentioned in

qualification criteria.

(3) The Firm will accurately monitor and supervise the work carried on and will report to the circle

(4) Firms cannot withdraw back the staff once appointed for the work under the tender without

prior permission of superintending engineer of circle office.

(5) The CA firm shall provide the daily attendance sheet of such Employee to the Authorized

officer of the Company. The CA firm will be paid only for the period; his staff remains present

as per the attendance statement given to the Company’s responsible Officer. The charges of

the staff will have to be reduced for the number of days of absence from duty.

(6) The Company shall be at liberty to deny the entry to the CA firm’s person /persons in the

premises of the Company if there is complaint against person/ persons for whatever reason

including non-integrity ‘misconduct’ non committing, misbehaviour displayed, and in that case,

such type of person /persons should be withdrawn immediately from Company’s/ Authorized

Officer of the Company

(7) The Company shall-not be liable to pay any charges other than agreed upon in this Contract

weekly off reliever or substitute or overtime or any kind of financial burden will not be paid by

the Company whatsoever it may be. All such payments. i.e. overtime etc. as per statutory

provisions of the Act applicable from time to time should be borne by the CA firm’ if the CA firm

engages any personnel for more than eight hours on any day. No any escalation will be paid

(8) The CA firm shall have to reduce or increase the personnel as per the requirement of the work

for the duration indicated from time to time and the payment will be made to the CA firm for the

actual number of personnel deployed at the same rates agreed by the Company against this

(9) All other general terms and conditions of the Contracts Company’s shall be applicable to this

(10) The CA firm should provide copies of appointed personnel’s Personal bio-data with

photographs of all such personnel to be deployed before starting the contract activity.

(11) The CA firm shall be responsible for proper behaviour of the persons employed by him and

exercise control over them. He shall also be bound prohibit and prevent his employees for

taking any direct or indirect interest and / or support, assistance, maintaining or helping any

person or persons engaged in any anti-social activities, demonstrations, riots, agitations, which

may in any way be detrimental or pre-judicial to the interests of the Company, proprietors or

occupiers in the neighbourhood. In such events the CA firm not jeopardize the interest of the

Company / CA firm in any manner, i.e. by any commission and the company shall by

indemnified by the CA firm against any consequential claims, actions, suits, proceedings,

loses or damages on any grounds whatsoever. The CA firm shall be solely responsible and

liable for any commission /commission by his personnel which may lead to any proceedings in

the court of Law against the company or claim for payment of damages /loss of property of

(12) All persons of the CA firm entering in the work premises shall be properly and neatly dressed

while working in the company premises. including work site.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

(13) Any failure on the part of the company at any time of enforcement of strict observance of the

performance of any of the terms and conditions of this contract, exercise of any rights

mentioned in the contract shall not constitute a waiver of such terms and conditions of rights

and shall not affect or deprive the company corporation /Nigam of exercising the same at any

(14) Each Employee provided by the CA firm should carry photo Identity as provided by the CA firm

(15) For any reasons whatsoever and of which the company shall be sole judge, the company may

terminate this contract by giving the Notice of three months and the CA firm and his personal

shall vacate the work place on the expiry of such period. ln the event of such termination of

contract, the CA firm shall be paid for all the work executed up to the period of termination,

including refund of security Deposit, subject to deduction of any dues penalties, other

recoveries etc.

(16) The CA firm shall be liable to compensate for making good all the damages / losses arising out

of theft breakage, pilferage of office furniture, equipment fittings and fixtures whatsoever as

may by caused directly or indirectly by the persons engaged through him.

(17) CA firm shall exclusively be liable for non-compliance of any Acts, Laws, Rules and

Regulations applicable from time to time having over engagement of workers directly or

indirectly or execution of work and CA firm hereby undertakes to indemnify the company

against all actions, suits, proceedings, claims, losses, damages etc., which may arise under

payment of wages Act workmen’s / Employees compensation Act. Fatal Accident Act,

Employees provident Fund Act Family pension scheme, Deposit Linked insurance Scheme or

any other Act or statute herein not specifically mentioned but having direct or indirect

applicable to the persons engaged in this contract.

(18) EXTENSION / TERMINATION OF THE CONTRACT: - This is the rate contract for 24 Months.

The Company reserves the right to terminate the contract at any time or to extend for further

period for 12 Months on the basis of same terms, conditions and rates of the original contract

based on satisfactory performance of order and it will be binding on the CA firm if performance

is found not up to the required standard, the same will be brought to an end by giving three

months ‘s notice in writing, Further, Performance assessment/feedback GETCO may offer an

assessment on each Deputee after every 180 days.

(19) Withdrawal of a Deputee.

GETCO will request through its designated personnel for withdrawal of Deputee in case of

theft, fraud and acts that constitute moral turpitude as CA Firm cannot directly monitor or take

responsibility of the same. GETCO will brief CA Firm on the full details in such cases for CA

Firm to take appropriate action.

In such cases, CA Firm will immediately withdraw the Deputee.

CA Firm would replace a Deputee free of any service fee, in case any Deputee selected by

GETCO from CA firms leaves the job.

(20) The Deputee shall abide by the leave rules as per the terms of their appointment or as

specified to them time to time. 1 days of leave to be granted by GETCO every month in

addition to the public holidays to the Deputies. No leave will be cumulated for next year and

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

the same will be lapse on utilization of the same. No c-off will be allowed to deputee on

working on the holidays.

(21) The Deputee shall abide by the working hours’ rules decided mutually between CA Firm and

GETCO. No extra payment shall be made for beyond working hours.

(22) CA Firm will ensure that the Deputies salaries/reimbursements are processed and reached to

the Deputies latest by the 5th of every month.

(23) ARBITRATION:

1. Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, interpretation, breach, termination or

validity thereof (hereinafter referred as "the Dispute") shall, upon the written request of either

Party be referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith in sub clause (1) of Clause, arising under or in connection with the present works

contracts, whether pertaining to works contracts alone or works and procurement both, the

same shall be referred to arbitration under the Gujarat Public Works Contracts Disputes

Arbitration Tribunal Act, 1992.".

(24) Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable services. The amount and % of GST and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

If the CA Firm has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the bidder. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/CA firm. Further Statutory Variation clause will not be applicable in

case of CA Firm has opted for Composition Scheme under GST.

CA Firm should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional

liability of GST (later on due to wrong mentioning of GST rate, misinterpretation of HSN/SAC

Code, etc.) over and above as charged in the invoice shall be borne by the Supplier/CA firm.

However, any refund received by the CA Firm on account of GST charged from the company;

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

such refund shall have to be passed on to the company, along with interest if any. Such refund

along with interest needs to be passed on suo-moto by the supplier / CA firm.

Further, the Company has a right to recover the amount of GST along with penal interest at

the applicable rate (i.e. Present rate is 18%) per annum if GST charged is not paid / short paid

to the government or fails to upload the details or uploads inaccurate particulars on GSTIN

portal by the CA Firm within the stipulated time limit.

(25) INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same

should be passed on to GETCO and you should inform such changes to GETCO from time to

(26) STATUTORY DEDUCTION:

Statutory deduction will be made at the time of payment as per applicable rule and rate like

Income Tax TDS, GST TDS etc.

(27) LABOUR LAWS:

The CA firm shall, at his own expense, comply with New Labour Code & other allied Labour

Laws as may be applicable as amended from time to time and keep the Company indemnified

in respect thereof.

(28) STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and cess as

applicable subsequent to suppliers offer if it takes place within the original contractual delivery

date will be to GETCO’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to GETCO.

Statutory Variation clause shall not be applicable in case of CA Firm has opted for composition

scheme under GST.

(29) JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender /

Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose

jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e.

Mehsana. The successful bidder has to provide the man power as mentioned in order within

30 days of the date of order. The CA firm upon receipt of the order shall have to supply all the

Personnel as per order within 30 days. If CA firm violates the order condition at any time, the

contract will be cancelled with a notice period of three months and forfeit the security deposit

(30) GETCO reserve the right to recover any dues from the any circle/other companies of GUVNL

including GUVNL itself.

(31) INDEMNITY BOND:

You will have to execute indemnity bond on stamped paper of Rs.300/- at Mehsana before

commencement of works as per Company's prescribed Performa.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

(32) FORCE MAJUERE:

"D.G.S. & D. FORCE MAJUERE CLAUSE"

"If, at any time during the continuance of this contract, the performance in whole or any part by

either party of any obligation under this contract shall be prevented or delayed by reason of

any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics. Quarantine restrictions, strikes, lock-outs or acts of god (hereinafter referred to as

event)" then provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrence there of neither party shall be reason

of such event be entitled to terminate this contract nor shall either party shall have any claim

for damages against the other in respect of such non-performance or delay in performance,

and deliveries under the contract shall be resumed as soon as practicable after such event

has come to end or ceased of exist, and the decision of the Managing Director as to whether

the deliveries have been so resumed or not shall be final and conclusive.

Provide further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either

party may at its option terminate the contract provided also that if the contract is terminated

under this clause, the Principal CA firm shall be at liberty to take over from the CA firm at a

price to be fixed by the Managing Director, which shall be final, all used undamaged and

acceptable materials brought out components and stores in course of manufacture in the

possession of the CA firm.

At the time of such termination or such portion thereof as the Purchaser may deem fit

excepting such materials, brought out components and stores as the CA firm may with

concurrence of the Purchaser elect to retain.

Notwithstanding any provision mentioned above, the GETCO shall not be in any way be liable

for non-performance either in whole or in part of any contract or for any delay in performance

thereof in consequence of strikes, shortages, combination of labour or workman or lockout,

breakdown or Accident to machinery or accidents of whatever nature.

The CA firm or the GETCO shall not be liable for delays in performing their respective

obligations resulting from any force majeure causes as defined above.

The date of completion will be extended by a reasonable time by the competent authorities of

the GETCO, by mutual agreement.

In case of damage or destruction of any property or equipment belonging to the CA firm due to

force majeure causes, the GETCO shall not be liable for the same.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

INTEGRITY PACT- OUR ENDEAVOUR

To create an environment where Business Confidence is built through Best Business Practice and is

fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society and the nation.

Company’s Commitment Party’s Commitment

Maintain the highest Technical Standard in Not to bring pressure recommendation from

business and profession. outside Company to influence its decision.

Ensure maximum transparency to the Not to use intimidation, threat inducement or

satisfaction of stakeholders. pressure of any.

Ensure to fill the terms of Agreement/contract

To be prompt and reasonable in fulfilling the

and to consider objectively the viewpoint of

contract, agreement legal obligations.

Provide goods and/or services timely as per

Ensure regular and timely release of payments

agreed quality and specifications at minimum

on due dates for work done.

cost to COMPANY.

Ensure that no improper demand is made by Abide by the general discipline to be

employees or by anyone on our behalf. maintained in our dealings.

To give maximum possible assistance to all the

Vendor / Tenderer /Service provider and other To be true and honest in furnishing information.

to enable them to complete the contract in time.

Not to divulge any information business details

To provide all information to Tenderer /CA firms

available during the course of business

relating to contract/job which facilitate him to

relationship to others without the written

complete the contract/job successfully in time.

consent of Company/ Corporation/ Nigam

Ensure minimum hurdles to Vendors/ Not to enter into carter/ syndicate/

Tenderers /CA firms in completion of understanding whether formal/non-formal so as

Agreement/Contract/Work Order to influence the price.

Seal & Signature Seal & Signature

(Party`s Authorized Person) (Company`s Authorized Person)

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

(To be submitted by Tenderer along with Technical bid)

DETAILS OF THE TENDERER / CA FIRM

[These details are necessary to create the database of Tenderer(S)]

Name of the TENDERER

Within Gujarat / Outside Gujarat

Proprietary / Partnership Firm / LLp (Indicate the relevant status)

Address of Registered Office Authorized Representatives

Contact Person name

City & Pin code

Phone Nos. (Office)

Web site address

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

BANK GUARANTEE FORMAT FOR EARNEST MONEY DEPOSIT (EMD)

(Non- Judicial Stamp Paper of Rs.300/- & Stamp Paper Validity 6 Months)

GETCO TENDER NO.:

of the Firm) having their registered office at ______________________________ (Address of the

firm`s Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the Tender No.

_______________ for Contract of Bi-annual rate contract for work of outsourcing of Accounting works

for Circle office and various Dn. office under Transmission Circle – Mehsana for GETCO and

WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”) Rs. ____________________

(amount of EMD) valid till _______________ (Mention here date of validity of this Guarantee, which

will be 6 (six) months from date of submission of Bid of the tender) is required to be submitted by the

Tenderer along with the Tender.

We, _________________________________________ (Name of the Bank and address of the

Branch giving the Bank Guarantee) having our Registered office at _______________ (Address of

Bank`s Registered office) hereby give this Bank Guarantee No. ______________________ Dtd:

_______ and hereby agree unequivocally and unconditionally to pay immediately on demand in

writing from the GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED or any officer

authorized by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.)

(Rupees _____________ (in words) to the said GUJARAT ENERGY TRANSMISSION

CORPORATION LIMITED on behalf of the Tenderer.

We,_____________________________ (Name of the Bank) also agree that withdrawal of the

Tender/Bid/EOI or part thereof by the Tenderer within its validity or Non-submission of PG/Security

Deposit by the Tenderer within 15 Days from the date of issue of Letter of Acceptance by the

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED would constitute a default on the

part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its

validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that

the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

______________________(Mention here the Date of validity of Bank Guarantee) and shall not be

terminable by Notice or by Guarantor for change in the constitution of the Bank or the Firm of

Tenderer or by any reason whatsoever and our liability hereunder shall not be impaired or discharged

by any extension of time or variations or alternations made given conceded with or without our

knowledge or consent by or between the Tenderer and the GUJARAT ENERGY TRANSMISSION

CORPORATION LIMITED.

“Notwithstanding anything contrary contained in any law for the time being in force of banking

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUJARAT

ENERGY TRANSMISSION CORPORATION LIMITED). Notice or invocation by any person such

as assignee, transferee or agent of beneficiary shall not be entertained by the bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

Notwithstanding anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

_________________ (Amount of EMD) (Rupees ____________________________) (in words). Our

guarantee shall remain in force till _________ (Dt. of Validity of the Bank Guarantee) unless demands

or claims under this guarantee are made to us in writing on or before ___________ (date of validity of

guarantee), all rights of beneficiary under this bank Guarantee shall be forfeited and we shall be

releases and discharged from all liabilities there under.

Please mention here Complete Postal

Signature of the Bank`s Authorized

Address of the Bank with Branch code,

Signatory with Official Seal

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector banks IDBI bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank, (ii) ICICI Bank (iii) HDFC Bank

NOTE: The Banks shall be the Banks recognized/ notified by the Finance Department, Government of

Gujarat (GOG) from time to time.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

Bank Guarantee for Security Deposit/ Performance

Non- Judicial Stamp Paper of Rs. 300/- (Stamp Paper Validity 6 Months)

Superintending Engineer (TR), BG No.-

Gujarat Energy Transmission Corporation Limited, Issue Dt.-

Circle office, MEHSANA. Expiry Dt.-

In Consideration of the _______________________________ (Name of Supplier/ CA firm/ CA firm

with Address) who have entered in to a Contract for the work of

Energy Transmission Corporation Limited (Herein after referred to as GETCO), We,

________________________________________________ (Address of the bank issuing the

guarantee and address of the Registered Office) (hereinafter referred as “Guarantor Bank”) hereby

agrees unequivocally, irrevocably and unconditionally to pay to the GETCO at Circle Office Mehsana

forthwith on demand in writing from the GETCO or any officer authorized by it in this behalf, any

amount up to and not exceeding Rs. _________________ (only) (amount of the Bank Guarantee).

This Bank Guarantee shall be valid and binding on the Guarantor Bank up to ___________ (Date of

Expiry of BG) with a right to seek encashment for a period up to 30 Days from the said Date and shall

in no event be terminate by notice or any change in the constitution of the Bank or the term of the

agreement or by any other reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of the time or variations or alternations made, given, or agreed with or

without our knowledge or consent, by or between parties to the respective agreement.

Our liability under this Guarantee is restricted to Rs. _______________

(Rupees_______________________________ only). Our Guarantee shall remain in force until

____________________ (Date of Expiry). The GETCO shall be entitled to invoke this Guarantee any

time up to Thirty (30) days of the last date of the validity of this guarantee i.e. _______________

(Date of Expiry + 30 Days) by issuance of the written demand to invoke this Guarantee.

The BANK GUARANTEE can also be presented at the ____________________________

(hereinafter referred to as Local Branch at_____________) of the ___________________ (Issuing

Bank of BG) for its invocation.

The Guarantor Bank hereby expressly agrees that it shall not require any proof in addition to the

written demand from the GETCO, made in any format, raised at the above mentioned address or local

branch at________________ of the guarantor Bank, in order to make the said payment to the

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

GETCO at___________.

The Guarantor Bank shall make payment hereunder on first demand without demur and without

raising any restriction or conditions and notwithstanding any objection by

_______________________________ (Name of CA firm/ Supplier/CA firm) and/or any other person.

The Guarantor Bank shall not require the GETCO to justify the invocation of this BANK GUARANTEE,

nor shall the Guarantor Bank have any recourse against the GETCO in respect of any payment made

This BANK GUARANTEE shall be a primary obligation of the Guarantor Bank and accordingly the

GETCO shall not be obliged before enforcing this BANK GUARANTEE to take any action in any court

or arbitral proceedings against the _____________________________ (Name of Party) to make any

claim against or any demand on the __________________________ (Name of Party) or to give any

notice to the ___________________________________ (Name of Party) or to enforce any security

held by GETCO or to exercise, levy or enforce ant distress against

The BANK GUARANTEE shall be interpreted in accordance with the laws of India and the courts at ---

-------shall have exclusive jurisdiction.

The Guarantor Bank represents that this BANK GUARANTEE has been established in such form and

with such content that it is fully enforceable in accordance with its terms as against the Guarantor

Bank in the manner provided herein.

The BANK GUARANTEE shall not be affected in any manner by reason of merger, amalgamation,

restructuring, liquidation, winding up, dissolution or any other change in constitution of the Guarantor

The Guarantor Bank hereby agrees and acknowledges that the GETCO shall have a right to invoke

this BANK GUARANTEE either in part or in full, as it may deem fit.

Any Demand made by GETCO on the Guarantor Bank or its Local Branch at -------------shall be

conclusive and binding not withstanding any difference between GETCO and

_______________________________ (Name of CA firm/ Supplier/CA firm) or any dispute pending

before any Court, Tribunal, Arbitrator or any other Authority.

Notwithstanding anything contained hereinabove, our liability under this Guarantee is restricted to Rs.

and it shall remain in force until _____________ (Dt. of Validity of the Guarantee), with an additional

claim period of Thirty (30) Days of the last date of the validity of this Guarantee i.e.

_____________________ __ (Date of Expiry of BG + 30 Days). We are liable to pay the Guaranteed

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

Amount or any part thereof under this Bank Guarantee only if the GETCO serves upon us a written

claim or demand.

In witness whereof the Bank, though its authorized offices, has set its hand and stamp on this _____

Day of the _____________ at Place ______________.

Name and Address

Name and Address

Signature of Constituted Attorney with POA NO.

and Round Seal of the Bank

Signature of Two Bank Officials with their Sign, Sign Code

Nos. & Round Seal of Bank

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

CONTRACT AGREEMENT

(On stamp paper of Rs. 300/- duly Notarized)

(To be submit after Awarding of Contract)

This Agreement is made at Vadodara on the day of ___________ in the Christian Year _______

between ___________________________ (hereinafter referred to as “THE CA FIRM” which

expression shall unless excluded by or repugnant to the contract include its successors or permitted

assigns) of the one part and the _____________________________ (name of Company) having their

Head office at __________________ (address of Company) (hereinafter called The Company which

expression shall unless excluded by or repugnant to the context include its successors or assigns) of

the other part.

WHEREAS the aforesaid ______________________ (name of company) has accepted the tender of

as per ____________________________ (name of the company) LOI/ LOA ______________

hereinafter called “the works” and more particularly described and enumerated or referred to in the

specification, terms and conditions prescribed in the order letter, covering letter and other letters and

schedule of price which for the purpose of identification have been signed by Shri

_____________________________________ on behalf of the CA firms and by

____________________________on behalf of the ______________________ (name of Company) a

list whereof is made out in the Schedule hereunder written and all of which said documents are

deemed to form part of this contract and included in the expression “The works” wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned.

AND WHEREAS ____________________ (Name of Company) has accepted the tender of CA firms

for the said works for the sum of Rs. ____________________________ (Rupees

____________________________) upon the terms and subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT: -

1. The CA firms shall do and perform all works and things in this contract mentioned and

described or which are implied therein or there from respectively or are reasonably necessary

for the completion of the works as mentioned and at the times, in the manner and subject to

the terms and conditions and stipulations contained in this contract, and in consideration of the

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

due provision, executions, supply and completion of the works agreed to by the CA firm as

aforesaid, _____________________ (name of company) doth hereby covenant with the CA

firm to pay all the sums of moneys as and when they become due and payable to the CA firms

under the provisions of the contract. Such payment to be made at such times and in such

manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and

without prejudice to the rights of __________________________ (name of company) to

enforce penalty for delays and / or any other rights whatsoever including the right to reject and

cancel on default or breach by the CA firm of the conditions and the covenants as stipulated in

the general conditions, specifications, forms or tender schedule etc. attached with

__________________________________ (Name of Company) LOI/LOA NO.

The contract value, extent of supply, delivery dates, specifications and other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or construed to mean or apply to

affect or alter other terms and conditions of the contract and the general conditions and the contract

so altered or revised shall be and shall always be deemed to have been subject to and without

prejudice to said stipulation.

List of documents forming part of the contract:

In witness whereof the parties here to have set their hands and seals this day and month, year first

Signed, Sealed and Delivered by:

for and on behalf of M/s. _________________________

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

In the presence of, signature with names and Address:

Signed, Sealed and Designated by:

for and on behalf of M/s. _________________________

In the presence of, signature with names and Address:

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

ON STAMP PAPER OF RS.300/-

(On stamp paper of Rs. 300/- duly Notarized)

In consideration of the GETCO (hereinafter known as Company) having given contract for the work of

No.____________________________________ date ______and all future contracts that may be

awarded to me in next year and in terms of conditions of the GETCO’s tender and contract for work.

I, ___________________________________ residing at ___________ by this bond bind myself

responsible for and shall pay compensation to my workman payable under the workman's

compensation Act 1923 (VIII of 19/23) (hereinafter called the said Act) for death or injuries caused to

the workman engaged be me.

I, further bind myself and my successors or assigns by these present, if such compensation is paid by

the GETCO as principal under sub section (I) of section 12 of the said Act, on behalf of me to such

amount of compensation of demand within 48 hours to the Company that if might have to spend as

legal and other incidental charges in defending any suit or action arising out of the death or injuries in

regard to compensation paid to the workman or heirs of the deceased workman.

I including my legal heirs hereby bind and undertake to comply all the applicable labour laws in

respect of all the employees employed by us and further indemnify Gujarat Energy Transmission

Corporation Ltd. in respect of any loss or liability which may arise out of any non- compliance of

labour legislations. We shall be fully liable to all the legal consequences, damages, expenses etc. and

shall make good all sorts of damages, losses and liabilities which GETCO shall have to bear due to

such noncompliance on our part.

In case we fail to make payment in respect of any of the above legal liabilities, we here by authorize

GETCO to make recovery of any amount in respect above referred non-compliance from our final bills

or running bills or our deposits with GETCO or bank guarantees with GETCO.

Now, the condition of the above written bond is such that, if any suit or action arising out of the death

or injuries to the workman engaged by me, during the execution of the work of the said contract and

all future contracts that may be awarded to me in next year is filled by the worker against the

I, _________________________ residing at ______________, Taluka- _________ shall reimburse to

the Company such an amount, that the Company is required to spend as legal and other incidental

charges in defending such suit or action and also the amount may be awarded to be paid to the

worker or his heirs as compensation and that the above written binding shall remain in full force and

virtue, till the Company is required to defend such suit or action filled by the worker or his heirs

against the Company.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

It is compulsory for the CA firm to take out a suitable insurance from the workman compensation.

CA firm's signature

In presence of:

1. NAME: SIGNATURE:

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

To be filled in and submit with technical bid

Sr. No. Particulars Compliance

Satisfactory experience certificate of GUVNL / its subsidiary

companies / other reputed organizations submitted

Documents of ownership of the firm submitted

Latest Bank Solvency certificate submitted

Certified copy of PAN Number of the firm submitted

Certified copy of GST Registration Number submitted

Certified copy of Income Tax Return, balance sheet & profit /loss

statement of last 3 years

Provident Fund Code Number Documents

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

Company Introduction and circle office, Mehsana working

We wish to introduce ourselves as Gujarat Energy Transmission Corporation Ltd. (GETCO) as Govt. of

Gujarat undertaking entrusted with the task of providing transmission services in the State of Gujarat.

The Company stands as amongst the most efficient state transmission utility in India with its ability to

transmit power in the State with highest System Availability of more than 99.50% and amongst lowest

transmission losses of around 3.41%. The Company has received " CARE AA; Stable " rating from

CARE (Credit Analysis & Research Ltd.) which shows an adequate degree of safety regarding timely

servicing of financial obligations.

A gist of the company's highlight is given hereunder for your kind perusal:

• GETCO is entrusted with the work of handling the entire Transmission of Power in the state of

Gujarat post unbundling of erstwhile GEB (Gujarat Electricity Board) now known as Gujarat Urja

Vikas Nigam Ltd. (GUVNL).

• The Company's revenues are governed by Gujarat Electricity Regulatory Commission

guidelines. Wherein the costs are transferred as a Complete Pass Through arrangement to the

consumers. In addition to the costs, the company is allowed to claim incentive in the form of

Return of Equity @14% in accordance with GERC Guidelines. This provides stability and

consistency to the revenue making potential of the company and thereby also to the repayment

capability of the borrowings of the company.

• The Company has 83 Accounting Locations including 13 Circle locations across Gujarat. The

Company has decentralized accounting system. The Accounts at Transmission Divisions are

prepared and merged with concerned Circle accounts and Circle Accounts are merged with

Corporate Office accounts and whole accounts are being prepared.

• Mehsana Circle Office is having Circle office, 4 Transmission division offices and 1 construction

division office.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

List of activities to be carried out by CA firm

1 Preparation of Monthly MIS detail as per requirement of Corporate office / Circle office.

Punching and DATA entry in Company software iFAS and any other software / system

developed / operated by company in future

3 Punching and DATA entry in MS Excel and MS Word as per requirements.

Compilation of Transaction wise details of field offices for the purpose of GST TDS and

Income Tax TDS return.

Preparation of Suspense Registers in MS Excel and its reconciliation on Monthly basis.

Compilation and preparation of store related derails.

Compilation and preparation of CWIP details.

Other details and its compilation as per the requirements.

9 For time consuming data entry activities at field offices which is required on regular basis.

Debtors/TDS reconciliation from form No 26AS.

Other Misc. data entries and uploading of details etc as per time to time requirements.

Preparation of any other important details and information asked by higher authorities.

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

Name and Addresses of different offices

Sr. Nos of Person to

Name of Location Address of Office

No. be Required

Superintending Engineer

1 Mehsana Circle Office

GETCO Ltd, Visnagar Road,

Mehsana-384001.

Executive Engineer

Mehsana AM Division AM Division,

Office GETCO Ltd, Visnagar Road,

Mehsana-384001.

Executive Engineer

Chhatral AM Division AM Division, GETCO Ltd,

Office Kadi-Chhatral Road,

Chhatral-382729.

Executive Engineer

Kheralu AM Division AM Division,

Office GETCO Ltd, Vadnagar Road,

Opp. GIDC, Kheralu-384325.

Executive Engineer

Patan AM Division AM Division, GETCO Ltd,

Office Chanasama Highway Road,

Near Bridge, Patan.

Executive Engineer

Mehsana Construction Construction Division,

Division GETCO Ltd, Visnagar Road,

Mehsana-384001.

As and when required basis on

Mehsana Circle and 01 (As and when

7 specific written order of Circle

Divisions required basis)

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, VISNAGAR ROAD, MEHSANA- 384

Email: [email protected], Web site: www.getcogujarat.com

Regd. & Corporate office: Sardar Patel Vidhyut Bhavan, Race course, Vadodara

Corporate Identity No: U40100GJ1999SGC036018

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

Name of Work: work of outsourcing of Accounting works for Circle office & various Dn.

Office under Mehsana Circle for 24 Months

Rates for Consultancy charges

No. of Rate Total

Sr. Description Account (Rs/ charges

Person Month/Person) (6= 3x4x5)

Junior Finance Assistant

(B.Com / M. Com / MBA

1 Finance having minimum 08 24 20000.00

3 years of working

I / We am / are willing to carry out work at _________% above / below (in words

__________________________________% above / below) the estimated rates mentioned above.

Amount of Tender work out as under.

Estimated cost: Rs.

___________________ % above / below: Rs.

Net Tender Amount in figure (1±2): Rs

• The schedule of price bid should be submitted as financial proposal online only.

• The base cost of Rs. 3840000/- is derived for 24 months and 08 persons at the rate 20,000/- per person

on specified location as per Annexure C.

• Tender without Tender Fee & EMD will not be entertained.

• The contractor quoting for the tender is deemed to have gone through General Terms & Conditions of

this work / Contract booklet / Special conditions and same will be treated as binding on him.

Signature & Seal of Contractor