RFP for Engagement of an Event Management Agency for Diu Beach Sports Festival, 2024 (2nd Call)

Amount

Staionery & Collaterals

Letter Head A4

Brochures A5 with 4 pages

Game-specific Fixture A5 with 2 pages

Posters Standard Size

Food Coupons 2" x 1"

Note Pads A5 with 20 pages

Ball Pen (Blue, Black) 0.5mm

Certificates (Participant/ Winner/Volunteers) A4, Parchment Paper

Vehicle Access Parking Permit Stickers A5, Stickers

SPORTS PRESENTATION

MEDALS Gold painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by DBSF with 1" Lanyard and Engraved Wooden Box inside velvet base.

Silver painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by DBSF with 1" Lanyard and Engraved Wooden Box inside velvet base.

Bronze painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by DBSF with 1" Lanyard and Engraved Wooden Box inside velvet base.

Trophies for sport first Total height 16” includes 5” height wooden stand with glossy polish 4 side colored name plates with proper box packing. Attractive designed in brass silver or gold plated shining polish

Souvenirs Category 1 (of value upto INR 1000/-) Any one item from among the following: Limited Edition wooden plaques/ Acrylic Shields/ Mascot Soft Toys/ Small tabletop replicas of games torch/ Ceramic Memento Plates displaying Assam Culture and DBSF 2024/ Any other souvenir idea suggested by the bidder

Souvenirs Category 2 (of value upto INR 500/-) Any one item from among the following: Limited Edition wooden plaques/ Acrylic Shields/ Mascot Soft Toys/ Small tabletop replicas of games torch/ Ceramic Memento Plates displaying Assam Culture and DBSF, 2024/ Any other souvenir idea suggested by the bidder

Lapel Pins Approx. 1" X 2"

Commemorative Medals 3’’ size Round Medal as per sample weight 100 gms with LOGO embossing with multi-colors and other side small logo with write up (provided by KI) with Wooden Box inside velvet base.

SPORTS PRESENTATION CEREMONY Medal Ceremonies and Games Closing Ceremony – Bidder to attach detailed break-up of line elements along with the Price Bid. Cost to include Presentation trays, hostess, costumes, confetti blasts, stage setup, Dais, Backdrop, etc.

SPECTATOR ENGAGEMENT

DJ (Sound System)

Manpower for Mascots

PA Sound system of upto 5000 watts -Big Set up covering a football stadium

PA Sound System of upto 2000 watts -Small Set up covering a small FOP

Life-size Mascot costumes

HARDWARE SUPPORT (ICT EQUIPMENT)

HARDWARE SUPPORT (ICT EQUIPMENT) : LED Screens 12 metres X 8 metres, Compatible with TSR. Adequate resolution to allow clear viewing during daylight hours

Wi-fi Enabled High Speed Internet with LAN at all venues along with routers, repeaters, switches and other hardware as necessary deemed by the EMA 100 MBPS connection. 10 Location

Dedicated Leased Lines of 100 Mbps for Telecast Internet leased line – one to one (For 7 days at 1 location)

Manpower support for ICT Overall Management

STATE COORDINATION FA

Operations – Bidder to attach detailed break-up of cost of manpower to be deployed and other cost heads in State Coordination Functional Area along with the Price Bid. Overall cost of State Coordination Functional Area. Total Manpower required 1 FA head (already mentioned in resource level 2) and 8 Suppoting staff

VOLUNTEER OPERATION FA

Operations – Bidder to attach detailed break-up of cost of manpower to be deployed and other cost heads in Volunteer Operations Functional Area along with the Price Bid. Overall cost of Volunteer Operations for 9 Days. FA head is already mentioned in the resource level 2

OPERATIONS FA

Photographers with necessary equipment for 4K HD quality Remuneration x Qty x Days

Cost of editing of photos Editing in terms of photoshop, enhancement, creation of artistic/poster style pictures (or any other processing in vogue) out of raw photos

Videographers with necessary equipment for 4K HD quality Remuneration x Qty x Days

Cost of creation of 10 minutes Video Creation of High Quality 4K Videos from raw video footage of 10 minutes duration. Such videos to have approved background music, effects and enhancement (or any other processing in vogue)

Residual items. Bidder to attach detailed break-up of cost of such items along with Price Bid Cost of any residual items, pertaining solely to the Functional Areas included in this RFP that may arise as a contingent need during DBSF, 2024

Festival Management Workforce

Festival Management Workforce : Resource Level 1 Project Director to be provided within 5 day of issue of Work Order till end of event

Festival Management Workforce : Resource Level 2. Total number of 8 resources. (2) GTCC Coordination, (1)Overlays, (1)Venue Operation, (1)Volunteer Operation, (1) Sports Presentation, (1)NSF Coordination, (1) Accreditation and Sports kit disrtibution. To be provided within 7 days of issue of Work Order till end of event

Accreditation

Accreditation : Printing of Accred Cards with lanyards and Daily pass Technical Specification of Lanyards • 88 mm wide thickness. • 130 mm length • Rotating metal C. Hook • Lanyard Fabric (Satin) •Printed lanyard (Dye Sub Printing), Custom printing logo, event details. Technical Specification of ID • Material: PVC ID Thickness: 350 microns • Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches) • Design and logo shall be provided by the Authority once tender is awarded

Accreditation and Kit distribution management

Designing

Designing : Designing As mentioned in the scope of work

Venue Branding

Creative Wall For Ground Border-Flex Banner (260 GSM) Creative, Printing, Installation and Uninstallation 1500X20. For total duration of the Event

Colourful Flages. For total duration of the Event

Beach Flages. For total duration of the Event

Creative Welcome Gate / Photo booth All sides Covered 30x4x4, 15x4x4x4

Direction Board (15 X 18 in) – Hard PVC

TSR Management

TSR Management As mentioned in the scope of work

Post Festival Operation

Post Festival Operation : Printing of Post Festival Reports These reports shall be printed in A4 size standard book format. The formats and material of the deliverable shall be approved by Authority/appointed nodal officer/department

Printing of Coffee Table Books 13" X 11" picture Books with 50 pages, Hardcover, high quality print with gloss finish. The design should be of high quality and finalized in consultation with Authority/ appointed nodal officer/department

OVERLAYS

Tentage : Chinese tent/Canopy 5M x 5M

Chinese tent/Canopy 3M x 3 M

German Hanger a)Side height 4m and Center height 7.25m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 500 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding. 65M X 30M

German Hanger a)Side height 4m and Center height 7.25m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 500 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding. 40 M X 30M

German Hanger a)Side height 4m and Center height 7.25m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 500 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding. 30 X 20 M

German Hanger a)Side height 4m and Center height 7.25m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 500 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding. 15M X 10M (For 1 Days 2 Nos. For 05 Days 10 Nos.)

Design Carpet 90 X 240 Sqft

Black/Coloured / White Masking Black/Coloured / White cloth with bamboo barricading upto 3m Ht. RM

Wash Basin

Wooden Stairs 4x4 ft- 3 Nos.

Wooden Stairs 4x2.5 ft- 3 Nos.

Wooden Stairs 4x1.5 ft- 3 Nos.

Wooden Platform 19 mm 2 layered BWP with hardwood framing of minimum 4 inch. 90 X 240 Sqft

Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 2' Height

Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 3' Height

Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 4' Height

Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 5' Height

Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 6' Height

Steps Steps as per the stage and riser requirements 1' / 1.5' / 2' / 2.5' / 4' Ht

Wooden Stage For Refree 10x10x2.5 ft

Wooden Walkway platform 5x5-9 Nos.

Red Carpet 5x5-9 Nos.

Green Room ( Gazebo tent) with light 5x5-9 Nos.

Wooden Walkway platform 5x5-10 Nos.

Stadium type seating side wall 12x4-2 Nos.

Stadium type seating front wall 112x1.5-3 Nos.

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 3.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 5.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 7.5M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 8.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 10.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 11.00 M * 1 M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 12.50 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 19.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 25.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 29.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 32.0 M * 1M

Octonorm Particions Octonorm Panels SIZE Height -2.5 M (average size 4m x 3m / 3m x 3m) Partitions shall be made in prefabricated aluminum sections with laminated panels. And Laminated Doors with knob, lock and key for each rooms. Partitions shall be made in prefabricated aluminium sections (ht. up to 2.50 Mts.) with laminated panels.

Furniture, Fixtures & Equipments

Chairs (Plastic) Plastic chair without arm support with frill

Executive Chair Wheeled Chair with Leatherette. Upholstery with Back Support and Side Arms

VIP Banquet chair with cloth drapping

Folding Table with cloth & Frills 5'X2'

Octonorm Table 3'X2'

Shelves

Small Locker

Almirah 52"H X 15"W X 26.5"D

Branded Patio Umbrella

Executive Table Wooden Table with cloth & Frills 5ft * 2ft

Round Table with cloth & Frills 6' dia

Sofa Seamless design of plush seating in quality leather 2 Seater

Wooden Teapoy Coffee Table - 1.2 M X 0.6M X 0.4M 2

Standing fans Standing/ Mobile Fans

Extension cords Copper Wire required at various points for extending the power requirement to desired locations.

Folding Stool about 1ft ht , canvas seating with iron frame

Standing and Mobile AC 2 tons

Icebox (for purchase)

walkie - talkies

Megaphone

Danger Tape

Massage tables 28" W X 72" L X 23" H

Fridge

Wire Manager L - 1 M

Barricading Mojo Barricading 4' Height

Que Managers Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions

OTHERS

Chemical toilet installation, cleaning and uninstallation

Dustbins Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately) 30 L

Dustbins Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately) 5 L

DG Set : 500 KVA

DG Set : 350 KVA

DG Set : 125 KVA

DG Set : 62 KVA

DG Set : 30 KVA

Venue Lighting

Lights : SPORTS LIGHTING 200 watt

SPORTS LIGHTING 400 watt

SPORTS LIGHTING 800 watt

SPORTS LIGHTING 1000 watt

SPORTS LIGHTING 2000 watt

LED Par64 Warm white

follow focus

Sharpy

Net Light / Rice light Warm white

Atomic Strobes

Haze Machine

Blinders

Parcons-64

Pear Avolite Board 2014

Wiring

DMX Racks

Power Boards

Light Desginer

DJ Pitch with Player Nexus

Trussing for Lights

GENERAL

Scrap Holder

Manpower for Competition related work 30x2 shifts

Security Guard 25x3 Shift

House Keeping 25x3 Shift

Color Album Creative and Printing (335 mm x 300 mm), (160 gsm), 190 gsm for opening and end pages, PLC paper 170 Art matte, Hard Binding 2.5 mm

Photo booth Décor (Artificial Flower, Props, wooden support) 15x10-10 Nos.

Fresh Natural Flower Decoration for VVIP (Anthurium, Lilies, Chrysanthemum)

Natural Potted Plants / Flower

Rangoli (Flower Petals-Marigold, Local Roses)

Rangoli (Powder)

Natural Flower Welcome Bouquet for VVIP (Anthurium, Lilies, Chrysanthemum)

Natural Flower Table Bouquet for VVIP (Anthurium, Lilies, Chrysanthemum)

Sand art -10x10

Deepali Designs And Exhibits Pvt Ltd

Lallooji and Sons

Showcraft Productions Pvt. Ltd.