Annual Rate Contract for Fabrication Dismantling and Erection of Various Steel Structural Work at Lignite Limestone and Ash Handling System of GIPCL SLPP

technical Bid in physical form 17:30 Hrs.

Email ID: [email protected].

E-Reverse Auction will be executed through website:

E-Reverse Auction https://e-auction.nprocure.com (Schedule will be

intimated later on to eligible bidders).

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

1. Amendment / corrigendum of the tender document, forms, schedules, etc...

may be done any time by the GIPCL during the period of publication of tender

in the website. The Bidders are required to visit the website regularly till the last

date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and

conditions mentioned in the tender document, adhering to technical

specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com or https://gipcl.nprocure.com, [(n)Procure Tender

5. The supporting documents in physical forms along with EMD DD/BG or detail

of RTGS/Online payment for EMD and Tender fee are to be submitted only at

the following address:

Chief General Manager - Thermal

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.: Surat-394 110, Gujarat.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an

installed capacity of 1184.4 MW. GIPCL has Commissioned total capacity of

374.4MW of Renewable Capacity comprising of 112.4 MW Wind and 262 MW of

Solar Power Projects as on date in its portfolio.

GIPCL commissioned its first power project: a 145 MW gas based combined cycle

power plant in 1992 at Vadodara. It expanded its capacity by 165 MW Neptha and

Gas based Combine Cycle Power Plant at Vadodara in

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacities each is

located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL

has also operating its own captive Lignite and Lime Stone Mines close to the

Power Plant. The Power Plant is based on Circulating Fluidized Bed Combustion

(CFBC) technology for the Boilers, where Lignite is burnt along with Lime Stone in

the Combustor of the Boiler.

The company has commissioned Solar Project of 5 MW at SLPP, Mangrol location

in January 2012. The company has also commissioned a unique Distributed Agri

Solar pilot project of 2 x 1 MW in April & May, 2016. The Company has

successfully commissioned a 2 x 40 MW Solar Project in September, 2017 as well

as a 75 MW Solar Power Project in June, 2019 at Gujarat Solar Park, Village

Charanka, Dist.: Patan.

The Company has commissioned the 100 MW Solar Project at the Raghanesda

Solar Park, Banaskantha, Gujarat on 10.08. 2021.The Company has also been

allotted land for development of a 2375 MW Renewable Energy Park at Khavda

in the Kutch district of Gujarat.

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba,

which are on Mumbai-Ahmadabad highway. From Kosamba SLPP is around

km, out of which 27 km is part of the National & State Highway and balance 5 km

is District Road. From Kim, SLPP is around 18 km, out of which 13 km is the State

Highway and balance 5 km is District Road. The nearest Broad-Gauge Railway

Line is at Kim, which is around 21 km from the SLPP. Surat is approximately

km from the SLPP. Location Map for SLPP is as under:

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

The Company intends to award Annual Rate Contract for Fabrication,

Dismantling & Erection of Various Steel Structural Work at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP: 4 x 125 MW and is

therefore inviting open online tender (nProcure -portal) from experienced

& resourceful contractors.

2. SCOPE OF WORK

2.1 The scope of work covers for entire Lignite, Limestone and Ash Handling

2.2 The bid submitted by the bidder not covering the total scope of work and services

as detailed out in the tender document shall be liable for rejection.

2.3 Quantum of job mentioned against all items in the price bid are indicative only &

may vary as per site requirement & not to be construed as maximum or guaranteed

quantity. The quantities shown in the price bid are approximate quantities for the

contract period and they may vary + 20% as per site requirement.

3. GENERAL INSTRUCTIONS

3.1. The Bidders who are interested in participating in the tender must read and

comply with the instructions and the Terms & Conditions contained in the tender

3.2. The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid

unless the same is neatly carried out and attested over the full signature of

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Bidder. The decision of the Company to interpret the information and rates filled

in by the Bidder shall be final and binding on the Bidder.

3.3. The Bidders are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications,

Site conditions, Quantity specified for each individual structures, Safety & Health

Aspects and Norms to be observed etc. before submitting their bids so that no

ambiguity arises in these respects subsequent to submission of the Bids.

3.4. Before quoting the % above, equal or below SoR, the Bidder should go through

the rate inclusions, specifications, scope of work etc. and get himself/herself fully

conversant with them. The quoted price/rate should include cost of mobilization,

legal compliances and cost to adhere to all Safety Norms as described in the

tender. No relaxation or request for revision of quoted/accepted rates shall be

entertained subsequent to the opening of Bid on account of mobilization or Safety

3.5. Bidder has to quote their % offer (above, equal or below) on total SoR amount of

Price Bid and applicable GST which will be applicable for all the individual

packages. Evaluation of tender will be done on gross total quoted amount with

3.6. Bidder has to submit all the information as per required Bid document. Failure to

furnish all the information as per required Bid documents or submission of a Bid

containing deviations from the contractual terms and conditions, specifications

and requirements, shall be rejected.

3.7. The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and

3.8. The tender documents shall not be transferable.

3.9. The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted themselves with

all the conditions and matters which may affect the subject matter of the

work/tender or the cost thereof. If any Bidder finds any discrepancies or

omissions in the specifications and documents or any doubt in true meaning or

interpretation of any part, he shall seek necessary clarifications in writing or

during site visit if required.

3.10. Conditional offers shall not be considered and liable to be rejected.

3.11. The Company reserves the right to extend the deadlines for submission of the

Bids by giving amendments.

3.12. Site visit will be organized by the Company as per details given in NIT (Notice

Inviting Tender) at GIPCL - SLPP. Interested parties may carry out site visit to

understand nature of work & site conditions. Site visit may be carried out before

submission of bid with prior intimation to GIPCL.

3.13. During evaluation of Bids the Company may, at its discretion ask the Bidder (s)

for clarification of their Bid. The request for clarification and the response shall

be in writing and no change in prices or substance of the Bid shall be sought,

offered or permitted.

3.14. The Company reserves the right to amend/ modify the Bidding documents at

any time prior to the deadline for submission of Bids, either at its own discretion

or in response to the clarification requested by a prospective Bidder. In such

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

case, the Company may in its discretion extend the deadline for submission of

Bids in order to facilitate the prospective Bidders for incorporating the effect of

the amendment in their Bids.

3.15. The Bidders shall bear all costs and expenses associated with the preparation

and submission of their respective Bids, to attend site visits, meetings or

conferences, if any, including any pre-award discussion with the successful

Bidder, technical and other presentations etc. and the Company shall not be

liable for any expense thereof.

3.16. If the successful Bidder is a joint venture, formed of two or more companies,

the Bidder along with the partners shall accept joint and several responsibilities

and liabilities for all obligations under the Contract.

3.17. Timely and satisfactory completion of the work and strict adherence to the

allotted time frames for jobs shall be the essence of the contract.

3.18. The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.19. The Bidder shall be disqualified if any untrue statement or misrepresentation is

made in the Bid forms, attachments and other supporting documents submitted

3.20. GIPCL reserves the right to opt for e-Reverse Auction of the subject work at the

sole discretion of GIPCL.

3.21. To participate in e-Reverse Auction, bidders have to register on nProcure’s e-

Auction Portal: https://e-auction.nprocure.com

3.22. After e-Reverse Auction process, L1 bidder shall be decided on lowest offered

rate amongst other bidders during specified e-Reverse Auction process.

3.23. Schedule & other details for e-reverse Auction will be intimated later on to the

eligible bidders.

It is perquisite and necessary for all interested bidders to visit the Surat

Lignite Power Plant (SLPP) after downloading the tender copy from

website: https://tender.nprocure.com or https://gipcl.nprocure.com or

www.gipcl.com to understand the actual working conditions, compliance

related to labour, safety etc… before submitting their offer. Failing which,

any consequential liabilities arising will be to bidder’s account. The

Bidders shall examine the site of works and its surroundings at his/her own

responsibility. The bidders shall collect information that may be necessary for

preparing the Bid and entering into a contract. All costs and liabilities arising out

of the site visit shall be at Bidder’s account.

The Bidder is deemed to have examined and understood the tender document,

obtained his/her own information in all matters whatsoever that might affect the

carrying out the works expressly mentioned or works which may have to be

carried out to fulfil his/her contractual obligation within the scheduled rates and

to have satisfied himself/herself to the sufficiency for his/her offer.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

The submission of tender by a contractor implies that he has read these

instructions, conditions of the contract etc. and has himself/herself aware of the

scope, nature of works & specifications of the works to be done. GIPCL will not,

therefore after acceptance of contractor’s rate, pay any extra charges for any

other reason in case the contractor is found later on to have misjudged the site

Any error in description or quantity or omission in the contract document shall

not vitiate the contract or release the contractor from executing the work

comprised in the contract according to scope of works, magnitude of the works,

requirement of materials, equipment, tools & tackles, labour, etc. Contractor

has to complete the work in accordance with the contract documents

irrespective of any defects, omissions or errors that may be found in the

contract documents.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself/herself regarding matters such as access to site,

communication, transport, working condition including constraint of work place,

height of structure, quantity assessment of individual structures, temperature,

confined area, quantum of dusting, running equipment, importance of work,

round the clock working conditions, safety requirements, right of way, weather

conditions, high flood level in River, flow of water during monsoon/dry season

in the River/Nallah, the type and number of equipment, scaffolding materials

and facilities required for the satisfactory completion of work, the quantity of

various items of the work, the availability of local labour, availability and rates

of material, local working conditions, uncertainties of weather, obstructions and

hindrances that may arise, etc which may affect the work or cost thereof, before

submission of his/their Bid. Ignorance of site conditions shall not be accepted

by the GIPCL as basis for any claim for compensation. The submission of a Bid

by the BIDDER will be construed as evidence that such an examination was

made. Any later claims / disputes in regard to rates quoted shall not be

entertained or considered by the GIPCL.

The rates quoted by BIDDER shall be based on his/her own knowledge and

judgment of the conditions and hazards involved and shall not be based on any

representations of the Engineer.

It is also desirable to study tender documents thoroughly before site visit.

5. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further

5.1. Bidder should possess minimum three years of experience out of last five years

ending last day of the month previous to the one in which tender is invited of

having experience of Structural Steel Fabrication & Erection Work of any Power

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Plant/Process Plant Industry and should enclose proof for the same. Bidder shall

submit necessary evidence for the same like attested copies of work orders along

with work completion certificated from clients. The work completion certificate

shall comprise of Order Value & Executed value. Bidders should have executed

the work directly. The work executed as a sub-contractor or subletting agency

shall not be taken in to consideration.

Note: For evaluation of the bid, the executed value mentioned in the work

completion certificate will be considered.

5.2. Bidder should produce evidence of having experience of successfully

completed similar works as defined hereunder during last five years ending last

day of the month previous to the one in which tender is invited, satisfactory

progress of ongoing works etc. secured from clients along with certified copies of

documentary evidence preferably photo copies of work experience. The

experience should be either of the following

(a) One similar completed / executed work each costing not less than Rs.

(b) Two similar nature of completed/executed works each costing not less than Rs.

(c) Three similar nature of completed/executed works each costing not less than

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion certificates issued by clients.

5.3. Tender Fee: The tender fee of Rs 2,950/- (Rupees Two Thousand Nine Hundred

Fifty only), non-refundable, shall be submitted through RTGS or through online

payment as per details provided in clause no.

5.4. Irrevocable Bank Guarantee: The irrevocable BG shall be in the form of DD or

Bank Guarantee given by Bank as described in subsequent clause no. 7 or

through RTGS or through online payment as per details provided in clause no.

7 herein under.

5.5. Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6. Attested copies of relevant documents duly signed & seal on each & every page

shall be submitted. The above documents will be analyzed and after satisfaction,

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

the Price Bid will be open. GIPCL may verify the documents, experience

certificates issued by concern authority. After opening of technical Bid, if any

required attested documents found missing in the Technical Bid submitted by the

Bidder, the tender inviting authority may inform to that Bidder only once by E-

mail to submit the missing required documents within stipulated time limit. If

Bidder/Bidders fail to submit within stipulated time, their Bid will be declared

technically disqualified and no further correspondence will be entertained.

5.7. Bidder should have average annual turnover of at least Rs. 10.09 Lacs for

last three financial years. i.e. 2022-23, 2023-24 & 2024-2025. Bidder shall

furnish annual audited financial statement duly certified by Chartered Accountant

for the last three financial years to demonstrate the financial healthiness of the

company. The balance Sheet must be in the name of the company. Any type of

MOU for this purpose will not be entertained.

5.8. Note: In case, the annual turnover is less than the statutory guideline which does

not require audit, the bidder shall submit the turnover certificate from Chartered

5.9. The Bidder has to submit INCOME TAX Permanent Account Number (PAN) no.

of the firm. Copies of the same shall be submitted.

5.10. Bidder has to submit GST registration number. Copy of the same shall be

5.11. In case Bidder is a joint venture company since last five years, the above

requirements/credential of Joint Venture Company / Parent companies shall be

5.12. The Net worth as per audited accounts at the end of the last financial year

(2024-25) should be positive.

5.13. If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court

Case(s) or Arbitration(s), either completed or under progress during last five (5)

years or Black Listed / Deregistered / Stopped or banned from dealing in the past

by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat

supported companies / undertakings / organizations, Bid of that party will be

liable to be rejected. Bidder agrees and undertakes to accept decision of GIPCL

in this regard as final and binding on the Bidder without any demur and that no

further correspondence shall be done in this regard at any stage. Bidder shall

have to submit the “Declaration for Contractual Disputes/Litigations” as

Annexure-J attached.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

5.14. Bidder shall have to submit the “Declaration-cum-Undertaking for

Compliance of Safety Laws and Regulations” as Annexure - I attached

5.15. If any of the details submitted in the prescribed Annexure / Form to the Bid

is/are found to be false, incorrect at any time in future, then the Contract awarded

to that Bidder / Contractor shall be liable to be terminated forthwith without any

notice / correspondence and Bidder agrees and undertakes to accept decision

of GIPCL in this regards as final and binding on the Bidder without any demur

and that no further correspondence shall be done in this regard at any stage.

5.16. If any of the details submitted in the prescribed Annexure / Form to the Bid

is/are found to be false, incorrect at any time in future, then the Contract awarded

to that Bidder / Contractor shall be liable to be terminated forthwith without any

notice / correspondence and Bidder agrees and undertakes to accept decision

of GIPCL in this regards as final and binding on the Bidder without any demur

and that no further correspondence shall be done in this regard at any stage.

Further, Performance / Security Deposit will also be liable to be forfeited. Any

dues to GIPCL from the Bidder / Contractor shall be recovered from the pending

bills or any other dues payable to the Bidder / Contractor, if any or otherwise

through any other recourse available under the Laws.

5.17. Bidder has to fill the Annexure- K mentioning the documents submitted in

support of each qualification criteria. Document mentioned in the Annexure-K

against each Qualification criteria will only be considered for evaluation of

eligibility. The Bidder shall submit all the evidences, documents, attested copies

of work orders & work completion certificates etc… as a proof with EMD &Tender

Fee and also provide the requisite details online for meeting the prequalification

requirements. GIPCL will verify the experience, performance, capability &

strength of Bidders, independently for executing the job. GIPCL may visit the site

& consult the owner of the industry/property where similar job is executed by the

Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids without

assigning any reason thereof. The tenders of qualified Bidder/Bidders shall only

be considered for further evaluation

5.18. Site visit is mandatory prior to submission of bid to understand the scope of

work, working conditions, site conditions, equipment’s, tools & tackles, labour

deployment, associated risk, surrounding, etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents

relating to the Bid exchanged by the Bidder and the Company, shall be written

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

in the English language. Any printed literature furnished by the Bidder, written

in another language shall be accompanied by an English translation for the

purpose of interpretation of the Bid.

7. EARNEST MONEY DEPOSIT (EMD AND TENDER FEE)

a) An EMD of Rs.29,000/- (Rupees Twenty-Nine Thousand only) and

Non-refundable Tender fee Rs.2,950/- (Rupees Two Thousand Nine

Hundred Fifty only) shall accompany with Bid. Tender fee shall be

submitted through RTGS / online mode of payment only.

b) The EMD shall be submitted in the form of DD / irrevocable Bank

Guarantee in favour of Gujarat Industries Power Company Limited from

any Schedule Public Sector Bank or Schedule Private Sector Bank as

per Performa of BG enclosed with this e-tender under Annexure - E in

Section-F / Form attached.as per following details:

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively EMD and Tender fee shall be submitted through RTGS as

per following details for which RTGS transaction charges (if any) shall

be borne by bidder:

1. Name of account holder: Gujarat Industries Power Co. Ltd.

3. Name of Bank: State Bank of India

4. Bank address: Utility Building, Nani Naroli, Ta. Mangrol, Dist.

5. IFSC code: SBIN0013423

EMD & Tender fee may also be submitted through online payment

gateway of company’s website: www.gipcl.com (online Payment

Form) as per detail provided in Section-F (Annexure-L) herein

c) The EMD, in alternative, may be submitted in the form of irrevocable

Bank Guarantee in favour of Gujarat Industries Power Company Limited

from any Nationalized Bank including Public Sector bank-IDBI Ltd or

AXIS Bank, HDFC Bank, ICICI Bank or Kotak Mahindra bank, IndusInd

Bank, RBL Bank, DCB Bank, Federal Bank, Bandhan Bank, Standard

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Chartered Bank as per Performa of BG enclosed with this e-tender under

d) In case EMD is paid in the form of BG, the same shall be valid for a

period of 180 days after the due date for submission of the bid

e) The EMD of the successful bidder will be returned after payment of

Security Deposit or submission of irrevocable performance bank

guarantee as required by successful bidder or alternatively EMD will be

converted in SD and successful bidder shall submit balance SD or

irrevocable performance bank guarantee.

f) The earnest money deposit paid will be refunded to the unsuccessful

BIDDER as soon as the tender is finalized.

g) Any bid not accompanied with EMD and Tender fee will be rejected.

Detail of Tender fee & EMD paid by RTGS/online payment should be

submitted as per clause 8.9. EMD in physical form, to be submitted

directly to GIPCL as per clause 8.9.

h) No interest shall be payable on EMD.

i) The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the

➢ SCHEDULE OF EMD AND TENDER FEES

Details / receipts of EMD & Address for Submission:

Tender fee paid by RTGS /

online or EMD in physical Chief General Manager – Thermal

form by way of DD / BG (as GUJARAT INDUSTRIES POWER CO.

applicable) with other LTD.,

documents duly signed to (Surat Lignite Power Plant)

be submitted in physical Village – Nani Naroli, Taluka – Mangrol

form in sealed cover as per District – Surat 394 110, Gujarat

details mentioned in NIT. Phone : 02629-261063 (10 lines)

Bid No. shall be Fax : (02629) 261073 /

mentioned at the top of

cover / envelope

8. SUBMISSION OF BIDS

Bidders who wish to participate in this tender will have to procure or should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions-a division of GNFC Limited, who are licensed Certifying

Authority by Government of India at address mentioned below.

Bidder may go through the e-tendering instruction for online Bid participation

through n-procure platform for further details and guidance for participation in

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

the tendering process through e-tendering. In case of any queries related to e-

tendering system, Bidder may write/contact at following details:

(n) Code Solutions – A division of GNFC Ltd.

301, GNFC Info tower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail: [email protected]

www.nprocure.com

Bidder may visit https://www.nprocure.com/html/faq.asp for information

regarding e-tendering registration process.

Bid shall be submitted in two parts namely: Technical-cum-Commercial Bid and

Price Bid as per following:

A: MODE OF SUBMISSION

The bids shall be submitted online at the nprocure website within the dates

specified in the NIT along with the details of tender fees, EMD in two parts as

(a) Pre-qualification and Techno-commercial Bid without price.

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with

Techno-commercial deviations, if any, shall accompany the bid. The following

Information shall be provided in the techno commercial bid:

1. Qualification and experience of site in charge.

2. Schedule of deviation (Annexure-G) Technical as well as commercial,

3. Qualification & experience of Supervisors/Engineers/Coordinators.

4. Annexure-H – Information containing Details of proposal.

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

(i) The tender documents dully signed in all pages without price bid

along with techno-commercial deviations, if any.

(ii) Proof of experience meeting the minimum eligibility criteria

(iii) Performance certificate issued by clients.

(iv) Previous work order copies.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

(v) Details of present work order (if any)

(vi) Turn over for the last three years, audited annual accounts/financial

statements i.e. profit and loss account and balance sheet duly certified by

a practicing CA will be required. The Net worth as per audited accounts at

the end of the last financial year (2024-25) should be positive

(vii) P.F Number and Allotment Letter.

(viii) PAN Number.

(ix) GST registration number/certificate copy.

(x) To participate in e-Reverse Auction, bidders have to create e-Auction User

ID on https://e-auction.nprocure.com and it is mandatory to submit the

same along with physical Technical-Commercial Bid; so that the bidder

shall be allowed to participate the e-Reverse Auction.

Price Bid shall be submitted only in soft form through

https://tender.nprocure.com

Note: Estimate rates in SoR (Section-E) includes cost of all manpower,

equipment’s, vehicles, consumables, tools & tackles, transportation,

Safety statutory compliance, mobilization etc...

i. Estimated value is with prevailing GST rate of 18%. However, GST shall

be paid at actual as per prevailing rates as declared by Central

Government time to time on submission of documentary evidence.

ii. Bidder shall have to quote the rates in the form of %age. i.e. “At

Estimated Value OR _____%age above OR _____ %age below the

estimated value.”

iii. The quantities shown in the price Bid are approximate for the contract

period and may vary as per job requirement.

iv. The Bidder shall fill the Bid documents with utmost care in consonance

with the instructions contained in the Bid documents.

(b1): E-Reverse Auction after opening of online price bid.

(i) GIPCL reserves the right to opt for e-Reverse Auction for the subject tender

at sole discretion of GIPCL.

(ii) To participate in e-Reverse Auction, bidders should have registered on

nProcure’s e-Auction Portal: https://e-auction.nprocure.com by selecting

auctioneer as “Gujarat Industries Power Company Limited”.

(iii) For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders

(rounded to the next higher whole number) or at least 03 (three) nos. of

eligible bidders L1 to L3 (whichever is higher) will be invited.

(iv) Original L1 price (including GST) will be declared through nProcure’s e-

Auction Portal: https://e-auction.nprocure.com to start e-Reverse auction

process and final received lowest auction price in the value by e-Reverse

auction process will be the final L1 price.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

(v) Minimum decremental value for the e-Reverse auction will be set by GIPCL

prior to start of e-Reverse auction and this will be applicable during each

reverse bid hit.

(vi) Duration for the e-Reverse auction will be 60 Minutes with a provision of

extensions for further 15 Minutes at every single reverse bid received

during the last 05 minutes, till there is no further reverse bid entry (hit) by

the participating Bidders.

(vii) Evaluation of tender will be done on gross total quoted amount with GST.

(viii) After e-Reverse Auction process, final L1 bidder shall be decided on

lowest offered rate amongst other bidders during specified e-Reverse

Auction process.

(ix) After e-Reverse Auction process, the original rate quoted by the final L1

bidder shall be reduced proportionately based on total % reduction from

their original quoted gross price v/s price derived after e-reverse auction,

keeping GST percentage (%) rate same as originally quoted by final L1

(x) Prorata reduction will be applied in the quoted rates for all the items of SoR

after price discovery through e-Reverse Auction

B: METHOD OF TENDERING/SIGNATURE ON BIDS

a) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed

and sealed by the Bidder with his usual signature. The name of all persons

signing the documents shall also be typed or printed below the signature

b) Bid by a joint venture/partnership firm must be furnished with full names of

all partners and be signed with the partnership name, followed by the

signature and designation of one of the authorised partners or other

authorised representative(s). A certified copy of the power of attorney

authorizing such partner or representative shall also be submitted.

c) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or

other person or persons authorised to Bid on behalf of such

Corporation/Company. A certified copy of the board resolution/power of

attorney authorizing such partner or representative shall also be submitted.

d) The Bidder's name stated on the proposal shall be the exact legal name of

e) Erasures or other changes in the Bid Documents shall be initialled by the

person signing the Bid.

f) Bids not conforming to the above requirements of signing shall be

9. MODIFICATION AND WITHDRAWAL OF BIDS

a) The Bidder may modify or withdraw the bid prior to the deadline prescribed

for submission of bids.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

b) No Bid shall be modified subsequent to the deadline for submission of Bids.

c) No Bid shall be withdrawn in the interval between the deadline for

submission of Bids and the expiration of the period of bid validity.

10. POLICY OF BIDS UNDER CONSIDERATION

a) Bid shall be deemed to be under consideration immediately after opening

of the bid and till official intimation of award/rejection made by the Company

to the Bidders.

b) While the Bids are under consideration, Bidders and / or their

representative or other interested parties are advised to refrain from

contacting by any means, the Company. The Engineer, if necessary, will

obtain clarifications on the Bids by requesting for such information from any

or all the Bidders, in writing as may be necessary. The Bidder will not be

permitted to change the price or substance of the Bid after the Bid has been

11. EFFECT AND VALIDITY OF THE BID

a) The Bid should be kept valid for acceptance for a period of one hundred

and eighty (180) calendar days from the last date of submission of Bids.

b) The submission of any Bid along with the required documents and

specifications shall constitute an agreement that the Bidder shall have no

cause of action or claim, against the Company for rejection of his Bid. The

Company shall always be at liberty to reject or accept any Bid or Bids at

his sole discretion and any action will not be called into question and the

Bidder shall have no claim in that regard against the GIPCL

12. OPENING OF BID

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the

case may be, in presence of Bidder's representatives whenever such a

procedure has been specified. Otherwise the tender will be opened by the

authorized officers of GIPCL

12.2 PRELMINARY EXAMINATION:

I. The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

II. Arithmetical errors will be rectified on the following basis:

a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall prevail

and the total price will be corrected & will be binding to the bidders.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

b) If there is a discrepancy between the Total Bid Amount and the sum of total

prices, the sum of total prices shall prevail and the Total Bid Amount will be

corrected & will be binding to the bidders.

13. EVALUATION AND COMPARISION OF BIDS

a. GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest

evaluated Bid in conformity with the specifications of the tender documents.

b. The Technical Bids will be examined for minor matters regarding qualification of

bids. Subsequent to correspondence with the respective bidders, the decision of

Tender Committee will be final.

c. All responses to requests for clarifications shall be in writing and shall be presented

to the Company through e-mail or in a sealed envelope on or before the given date

requested by the Company. If the Technical clarifications sought by the Company

do not reach the Company on or before due date, the Bid will be rejected.

d. The comparison of all the Bids shall be carried out with reference to the scope of

work as per the technical specification. Any deviation/omission shall be evaluated

at highest quoted price of the deviation/omission quoted by any of the Bidder. In

case a separate price (for omission) is not given by any other Bidder, a reasonable

price of the same shall be taken & the same shall be binding to the Bidders.

e. The commercial deviation, if any, shall be loaded to bring all the Bids at par. The

loading shall be carried out at an interest rate of 2% above PLR of SBI.

f. A Bid to be substantially responsive shall be one which on evaluation confirms to

all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

g. For the above referred purpose, a ‘material deviation’ shall be one which:

(i) Which affects in any substantial way the scope, quality or performance of the

(ii) Which limits in any substantial way and in a manner inconsistent with the Bid

documents, GIPCL’s right or the Bidder’s obligations, under the contract, or

(iii) Whose rectification would affect unfairly the competitive position of other Bidders

presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

a) GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders regarding the same.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

b) Any Tender without EMD and Tender fee will be treated as non responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

c) GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

d) If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court

Case(s) or Arbitration(s), either completed or under progress during last five(5)

years or Black Listed / Deregistered / Stopped or banned from dealing in the past

by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat

supported companies / undertakings / organizations, Bid of that party will be liable

to be rejected. Bidder agrees and undertakes to accept decision of GIPCL in this

regards as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Bidder shall have to

submit the “Declaration for Contractual Disputes/Litigations” as Annexure-J

e) Bidder shall have to submit the “Declaration cum Undertaking for Safety laws

& Regulations Compliance” in Annexure-I attached.

I. If any Fatal Accident / Violation of any safety law(s) / Rule(s) is / are found during

the preceding Three (3) years, Bid of that party will be liable to be rejected.

II. Bidder agrees and undertakes to accept decision of GIPCL in this regards as final

and binding on the Bidder without any demur and that no further correspondence

shall be done in this regard at any stage.

f) If any of the details submitted in the prescribed Annexure / Form to the Bid is/are

found to be false, incorrect at any time in future, then the Contract awarded to that

Bidder / Contractor shall be liable to be terminated forthwith without any notice /

correspondence and Bidder agrees and undertakes to accept decision of GIPCL

in this regards as final and binding on the Bidder without any demur and that no

further correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any dues to

GIPCL from the Bidder / Contractor shall be recovered from the pending bills or

any other dues payable to the Bidder / Contractor, if any or otherwise through any

other recourse available under the Laws.

g) Contractor shall have to submit satisfactory work completion/execution certificate

from the client including ongoing/existing contracts.

15. AWARD OF CONTRACT

a) GIPCL will award the contract to that bidder whose quotation has been determined

to be substantially responsive and evaluated as the lowest quotation (After E-

reverse auction) in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined and

evaluated to be qualified to perform the contract satisfactorily.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

b) The successful bidder shall be intimated of his selection through the Letter of Intent

or Letter of Award/ Work Order which shall be sent to him through e-mail, courier,

fax or registered mail.

16. CONTRACT PERIOD

a) The contract will be for a period of 1 year from the date of actual commencement

of operation of the contract as stated in the Work Order (‘Contract Period’).

b) GIPCL reserves the right to extend the Contract Period up to 3 months on the

applicable rate of second year and same terms and conditions without any price

escalation and entering into any new contract

c) The said Contract Period can be extended if mutually agreed upon by both the

parties up to one year and in such a case a revised work order shall be issued at

the same rates and terms & condition or at negotiated rates acceptable by both

parties i.e. the Company & the Contractor.

d) GIPCL reserves the right to short clause the contract with one month notice period

e) Mobilization period will be 15 days from the date of issue of LoI or Work Order

whichever is earlier.

17. CONTRACT SECURITY DEPOSIT/IRREVOCABLE PERFORMANCE BANK

As a Contract Security, the successful Bidder, to whom the work is awarded, shall

be required to furnish an Irrevocable Performance Bank Guarantee

(PBG)/Contract security deposit in favour of Gujarat Industries Power Company

Limited for guarantee amount at five percent (5%) of the “Annual Contract Price

(without GST)” from any Nationalized Bank Axis Bank, ICICI Bank, HDFC Bank,

Kotak Mahindra Bank, IndusInd Bank, RBL Bank, DCB Bank Federal Bank,

Bandhan Bank, Standard Chartered Bank only in the format attached in SECTION-

F ( Annexure-E). Additional 5% amount (Total 10% of LOI/Work order without GST)

will be retained from each RA bills. It shall guarantee the faithful performance of

the 'Contract' in accordance with the terms and conditions specified in these

documents and specifications. Contract security deposit shall be submitted strictly

within twenty-one days from the date of LoI or work order, whichever is earlier. The

guarantee shall be valid up to contract period + defect liability period of one year

from the contract completion. The Guarantee amount shall be payable to the

Company in contractor's home currency without any condition whatsoever.

The Irrevocable Performance Bank Guarantee (initial security deposit) will be

returned to the Contractor without any interest at the end of the ‘Defect Liability

Period' after completion of contract and on fulfilling contractual obligations

throughout this period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

18. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

19. CONTRACTOR’S OBLIGATIONS

A. DEPLOYMENT & RESPONSIBILTY OF MANPOWER

I. The Contractor shall deploy manpower suitably qualified and sufficiently

numbered for the due and timely execution of the works under the contract.

II. The Contractor shall depute its own workmen with proper identification to

enter the plant premises after ensuring that the jobs are scheduled.

III. The contractor shall depute it own workmen/labour with proper identification

to enter premises after ensuring that the jobs are scheduled.

IV. At the time of deploying manpower, the Contractor shall strictly comply all

the applicable labour laws/Acts norms including but not restricted to the age

of the workers and shall also ensure that a police verification and security

check for all the workmen engaged at the GIPCL site is done and necessary

documents regarding the same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the same or

any misrepresentation regarding compliance of the same shall entitle GIPCL

to initiate appropriate civil or criminal proceedings regarding the same.

V. The Contractor shall also be required to comply with the safety requirements

and provide his workmen with safety equipment like helmets, masks, gum

boots, and other necessary PPEs for properly undertaking the operations

involved under this contract. Following are also to be issued:

a) Safety shoes

b) Goggles / face shield.

c) Ear plug / Ear muff.

d) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical

hand gloves etc.

VI. During emergency or similar situations, the Contractor shall be required to

mobilise resources as per need within the period of 24 hours as directed by

GIPCL. If the contractor fails to mobilise sufficient manpower to complete

the job in time, GIPCL will execute the job through other agency at the risk

and cost of the contractor.

VII. During working in high risk area like electrical MCCs / oil/Lignite the

workman must wear a suitable safety apron, safety hand gloves and

goggles. It is the contractor’s supervisor’s responsibility to ensure it without

VIII. During unit overhauling/shutdown jobs, the contractor has to enhance the

site manpower as per the requirement to ensure the timely completion of

work (During overhauling period quantum of maintenance work increases

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

substantially). For this, enhanced work shall be completed by deploying

additional manpower with separate supervisor. Payment will be made on job

rate basis only. The work during the overhauling period is to be carried out

round the clock. Contractor should mobilise sufficient number of manpower

and execute the work in two shifts with independent manpower. Contractor

should not continue the same manpower more than 12 hours.

IX. Contractor shall nominate /authorize senior experienced person in writing

as site in charge for H & M package as well as Housekeeping Package to

co-ordinate with GIPCL engineer and who shall bear overall responsibility

for performance of the contract. Such person shall remain always available

at site or site office allotted to the contractor at SLPP site. Contractor has to

submit the authority letter and documentary proof for the same.

X. During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

XI. During emergency or similar situations, the Contractor shall be required to

mobilize resources as per need within the period of 04 hours as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete

the job in time, GIPCL will execute the job through other agency at the risk

and cost of the contractor with 10% supervision charges& the same will be

recovered from the Contractor’s bill.

XII. Important Note: Whenever any of the Unit at SLPP remains under outage

due to any reason, the contractor shall mobilize sufficient work force at site

within a period of four hours from the time of intimation to the site-in-charge

or via mail to your office. Generation loss occurred due to want of manpower

as well as resources will be viewed very seriously and will invite appropriate

punitive measures as decided by competent authority.

B. TOOLS & TACKLES AND CONSUMABLES

I. All tools and tackles to execute the contract are in the scope of the contractor.

The contractor should ensure that tools are in healthy condition. All

consumable items i.e. cloth, cotton waste, kerosene oil, gases (Oxygen, D/A,

Argon), welding electrode, etc. would be in the scope of the contractor. The

welding electrode should be approved make i.e. Advani, Oerlikon, ESAB,

D&H, L&T, Ador, Mangalam.

Note: If work is suffered due to want of sufficient manpower, tools &

tackles, vehicles, equipment’s and/or required consumables then 25%

of the total job cost will be levied as a penalty for each and every

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

II. For proper maintenance of the plant, the contractor is required to maintain a

list of tools & tackles in good working condition at site.

III. The tentative list of such tools & tackles is enclosed as ANNEXURE-D. The

contractor should note that this list is not exhaustive and if any additional tools

and tackles are required for proper performance of the contract, the same

shall also be arranged by the contractor immediately with no extra cost to

IV. Provision of scaffolding material for maintenance work will be in the scope of

the contractor. The scaffolding shall be with pipe and clamps, metallic jallies.

V. In case of breakdown of equipment, the contractor should work round the

clock for putting back the equipment in service immediately within minimum

time. In case of any emergency arising during night hours the contractor

should be in a position to mobilise the manpower immediately within minimum

VI. Arrangement for lighting at the work spot has to be made by the contractor.

He has to arrange all lighting equipment such as power cable, hand lamps.

The contractor has to take prior approval for taking electrical power supply.

The contractor should keep hand lamps of 24Volt, 240 Volt and sufficient

quantity of halogen lamp.

VII. Electrician/supervisor should ensure that the cable connection is not in loose

condition, which may cause any damage or failure to the machine/manpower.

Pin sockets of IS standards should be used for all connections.

VIII. Insulation scrape materials like glass wool, ceramic wool etc. should be

collected in gunny bags with proper care and then disposed at a suitable

location as per the instruction of engineer in charge.

IX. It is the responsibility of site in charge to segregate and remove the scrap

from site. Work will be certified by E-I/C only after removal of scrap to the

X. Pin sockets of IS standards should be used for all connections. For any

accident take place & any damage to the equipment and/or injury to human

due to carelessness in loose connection, contractors will be held responsible

& liable for any recovery/actions.

20. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission

of online Bid, in writing or by E-mail at the GIPCL's mailing address

[email protected] as indicated in the 'Invitation to Bids'. The GIPCL's response

(including an explanation of the query) will be sent in writing or by E-mail to all

prospective Bidders who have received the Bidding Documents.

21. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

22. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATIONS

The Bidder is required to carefully examine the specifications and documents, all

the conditions and matters work wise & cost wise. If any Bidder finds any

discrepancies or omissions in the specifications and documents or is in doubt for

any meaning of any part, he shall request in writing for an interpretation/

clarification to the GIPCL or during Plant visit.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through cheque / RTGS.

24. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a) The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

b) The quantities given in the schedule of rates are estimated and will be made as

per actual work carried out as per the rates of work order.

c) The method of measurement of completed work for payment shall be in

accordance with the method of measurement specified in the price bid.

d) No separate amount shall be payable for use of auxiliary equipment incidental to

or in day-to-day operation in the course of fulfilment of contractual obligation of the

Note: Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non-

participation of e-tender due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment

will be made, based on actual work done as certified by Engineer-in-charge of

Quantities of individual items may be revised during the course of contract period

based on site requirement. Contractor shall not be entitled for any compensation

on ground of such alteration in scope of work. GIPCL reserves the right to operate

or increase/decrease quantities in each item or omit any item included in Schedule

of Quantity at his discretion. Contractor shall have no claim, whatsoever, on

grounds of loss of anticipated profit etc. on account of the same.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the ENGINEER-

in-charge shall inform the fact for thereof to the CONTRACTOR and contractor

shall have no claim for any payment or compensation whatsoever on account of

any profit or advantage which he might have derived from the execution of the work

in full but which he did not derive in consequence of the full amount of the work not

having been carried out nor shall he have any claim for compensation by reason

of any change having been made in the original specifications and instructions

which shall involve any curtailment of the work as originally contemplated.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1 Tender documents are available only in electronic format which Bidders

can download free of cost from thewebsite:

https://tender.nprocure.com and https://gipcl.nprocure.com up to date & time

mentioned in NIT.

2 All bids (technical and price bid) should be submitted online through the

website https://gipcl.nprocure.com or https://tender.nprocure.com only. No

physical submission of price and technical bid will be entertained as it

should be furnished on -line only. Also no fax, e -mail, letters will be

entertained for the same.

3 Following should be submitted ‘off -line’ in sealed covers separately at Village

Nani Naroli, Taluka Mangrol, Dist.Surat -394 110, Gujarat up to the period

specified in NIT

[1] E.M.D. & Tender fee [2] Supporting Documents for Technical Bid.

4 Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information

Technology Act -2000, using which they can sign their electronic bids. Bidders

can procure the same from any of the license certifying Authority of India

or can contact (n) code solutions - a division of GNFC Limited, who are

licensed Certifying Authority by Government of India at address mentioned

below at clause

5 All bids should be digitally signed. The bidders are required to contact at the

below mentioned addres s for detailed training on on -line tendering.

(n) Code Solutions - A division of GNFC Ltd.

402, GNFC Info tower, Bodak dev,

Ahmedabad – 380 054 (India)

E-mail: [email protected]

https://tender.nprocure.com

6 Kindly note that, valid Digital Signature Certificates is must for all the

interested bidders. Online tendering process is not possible without valid

digital signature certificate.

7 Interested bidders are also requested to complete their procedure for taking

digital signature certificate in respect of filling of application form, supporting

documents with necessary fees at least 3 days before last date of t ender

8 (n)code solutions reserves the rights to issue digital signature certificate after

verification of application forms / supporting documents submitted

(n)code solutions is fully authorized to issue digital s ignature certificate to

9 All the bidders who have no facility to participate in on -line tenders are

requested to contact (n)code solutions for the same.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

10 Free vendor training camp will be organized every Saturday between 4.00 to

5.00P.M. at (n) code solutions -A Division of GNFC Ltd., Bidders are requested

to take benefit of the same (Advance Confirmation to (n) code is requested).

11 All the correspondence in respect of training, support or digital signature

certificate should be addressed to (n)code solutions directly on the above -

mentioned address.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ IRREVOCABLE PERFORMANCE BANK

As a Contract Security, the successful Bidder, to whom the work is awarded, shall

be required to furnish a Irrevocable Performance Bank Guarantee (PBG)/Contract

security deposit in favour of Gujarat Industries Power Company Limited for

guarantee amount at five percent (5%) of the “Annual Contract Price (without

GST)” from any Nationalized Bank Axis Bank, ICICI Bank, HDFC Bank, Kotak

Mahindra Bank, IndusInd Bank, RBL Bank, DCB Bank Federal Bank, Bandhan

Bank, Standard Chartered Bank only in the format attached in SECTION-F (

Annexure-E). Additional 5% amount (Total 10% of LOI/Work order without GST)

will be retained from each RA bills. It shall guarantee the faithful performance of

the 'Contract' in accordance with the terms and conditions specified in these

documents and specifications. Contract security deposit shall be submitted strictly

within twenty-one days from the date of LoI or work order, whichever is earlier. The

guarantee shall be valid up to contract period + defect liability period of one year

from the contract completion. The Guarantee amount shall be payable to the

Company in contractor's home currency without any condition whatsoever.

The Irrevocable Performance Bank Guarantee (initial security deposit) will be

returned to the Contractor without any interest at the end of the ‘Defect Liability

Period' after completion of contract and on fulfilling contractual obligations

throughout this period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

Bid Security/EMD should be refundable to the successful bidder on receipt of

Performance Bank Guarantee.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor

or any other reasons attributed to contractor the decision of Engineer-in-charge

regarding the amount of recovery shall be final and binding subject to a

maximum of 10% of contract value. Recovery will be affected from the monthly

bills and/or retention money/security deposit.

(ii)If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day-to-day instructions by

Engineer-in-charge, GIPCL shall get the work done by third party at the risk &

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

cost of the contractor with 10% additional overhead charges of GIPCL plus

applicable GST as per extant GST Laws.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor

shall pay all such claims within 15 days of claim failing which the same shall be

deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule

and in case contractor fail to complete the job, GIPCL shall recover from his bill,

Security Deposit and / or whatsoever for expenses incurred to complete the job

with additional 10% overhead charges plus applicable GST as per extant GST

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound completion of work, workmanship & safety (OHSAS policy

of GIPCL) then GIPCL has right to terminate the contract at any time by giving him

15 days advance notice without assigning any reason and will make the alternate

arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

a) Contractor is adjudged as insolvent.

b) Contractor has abandoned the contract.

c) Contractor fails to proceed with the work with due diligence as per requirements

of the contract.

d) Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

e) Contractor repetitively violating the safety norms for more than three incidents.

f) Any major contradiction of applicable labour laws.

g) Any major deviations from contractual terms and conditions including quality of

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL

/ENGINEER may employ and pay other agencies to execute any such work

whatsoever as may be necessary to give effect thereto and all costs incurred in

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

connection therewith shall be recoverable from the CONTRACTOR by the GIPCL

on a certificate by the GIPCL/ENGINEER as a debt or may be deducted by him

from any money due or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipment’s as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall

get the work done by third party at the risk & cost of the CONTRACTOR with

additional 10% overhead charges plus applicable GST as per extant GST laws of

GIPCL and all costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL /ENGINEER as a debt or may be deducted by him

from any money due or to become due to the CONTRACTOR.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound material evacuation, workmanship & safety (OHSAS

policy of GIPCL) then GIPCL has rights to terminate the contract at any time by

giving you 15 days advance notice without assigning any reason and will make the

alternate arrangement at cost and risk of the Contractor.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the

contract to the extent possible shall be settled amicably between the parties.

If amicable settlement cannot be reached all the disputed issues shall be

resolved through arbitration before a Sole Arbitrator appointed by Managing

Director, GIPCL according to the provisions of The Arbitration & Conciliation

(Amendment) Act, 2019. The place of arbitration shall be at Surat/Vadodara

or any other place within state of Gujarat as may be mutually agreed by the

parties in consultation with the tribunal.

b. In appointment of the Sole Arbitrator, if the dispute claim is up to a sum of Rs.

25/- Lac, a person having a position equivalent to a Retired District Judge

shall be appointed; for the claim higher than Rs. 25/- Lac and up to Rs. 100/-

Lac, the same shall be referred to a Retired High Court Judge and for a claim

exceeding Rs. 100/- Lac, the same shall be referred to a Retired Supreme

c. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof

in writing or unless the matter in such work cannot possibly be continued

unless the decision of the Arbitration proceedings is obtained

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision of Chief General Manager - Thermal will be final and binding on the

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof as also insurance cover for third party liability. The contractor shall keep

the GIPCL indemnified from all liabilities arising out of his action in pursuance of

this contract. The E. C. Policy should be obtained from Surat Jurisdiction and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

9. STATUTORY REQUIREMENTS

a) COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labour laws,

rules, orders and notifications whether central or state or local as applicable to

him or to this contract from time to time. These Acts/Rules include without

limitation of the followings.

1. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labour laws applicable such as the Minimum Wages Act, 1948, Contract

Labour (Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus

Act 1965, Employees Provident Fund and Miscellaneous Provision Act

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Payment of

Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act

with Rules, Order and Notifications issued/made there under and as amended

from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future

applicable to the contractor from time to time for performing the contract job.

2.1 The Contractor shall provide and be responsible for payment of Wages, Salaries,

Bonus, Social charges, Insurance, Food, Accommodation, Transport, Medical and

Canteen facilities and other statutory privileges and facilities to his personnel as

per law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force from time to time.

All employees of the Contractor shall be employee of the Contractor.

2.2 The contractor shall have a valid license obtained from Licensing Authority under

the Contract Labour (Regulation & Abolition) Act-1970 as amended from time to

time at the time of execution of the contract covering all his employees working at

SLPP site and furnish the same failing which GIPCL may terminate the contract at

its sole discretion.

2.3 The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees Provident

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

& Miscellaneous Provisions Act, 1972, as amended from time to time and remit

contributions in respect of the employees employed by him at SLPP Site to the

P.F office concerned every month failing which GIPCL will recover from the

outstanding payment to the contractor from GIPCL.PF code of Gujarat region

should be taken.

2.4 The Contractor shall maintain all records/registers required to be maintained by

him under various labour laws mentioned above and produce the same before the

Statutory Authorities whenever required.

2.5 The Contractor shall also submit periodical reports / returns to the various statutory

authorities such as those under the Contract Labour (Regulation & Abolition) Act-

1970, Employees Provident Fund Act, as amended from time to time, etc., under

intimation to HR & Admn. Dept.

2.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

2.7 The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed hours

under law as per applicable rates.

2.8 The contractor shall take Workmen Compensation Insurance Policy for all his

employees working at GIPCL. The contractor shall indemnify the company against

any liability due to any work injury or accident to any of its employees.

2.9 The Contractor shall in the event any of his workmen / employee sustains any

injury or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act, 1923 as amended

from time to time.

2.10 If any of the persons engaged by the Contractor misbehave with any of the officials

or the Company or commit any misconduct with regard to the property of the

Company or suffer from any serious communicable disease, the Contractor shall

replace them immediately.

2.11 The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12 GIPCL will have right to deduct and disburse the claims of the individual / parties

being a principal employer on any account whatsoever in relation to their

employment with the contractor. The Security deposit will be released to the

contractor at the end of the contractual tenure subject to an undertaking by the

contractor that in the event any of his workmen or the heirs of workmen puts up a

claim for recovery of money due to him from the contractor before the appropriate

authority under the I.D.Act 1947 or under any other labour laws or for

compensation under the Workmen’s Compensation Act, 1923 as amended from

time to time and the appropriate authority has given a direction for making payment

the contractor will meet the same or indemnify GIPCL if in the event GIPCL pays

it as Principal Employer.

2.13 The contractor shall make payment of wages to his employees on or before 7th

every month (fixed date within the period specified under the applicable Law), in

presence of representative of the company. He will submit a true copy of wage

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

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sheet, attendance register and P.F. remitted challans on monthly basis to HR&A

dept. for verification and record.

2.14 The Contractor shall provide Safety items / kits to his employees such as safety

shoes, goggles, ear plugs, hand gloves, safety belts etc., if any, required under

2.15 The contractor shall conduct pre-induction and periodic medical checkup of his

workmen as per applicable laws.

2.16 The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labour laws of Government and

other statutory laws as applicable.

2.17 The contractor should register himself under the Contract Labour Act, Employee

Compensation Act and PF Act, as amended from time to time (Code no. to be

mentioned) and submit the copy of registration certificate and should possess the

same from the date of commencement of work, failing which the contract is liable

to be cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labour License should be obtained within one

week from the date of issue of form-V. Contractor should apply for Form-V

immediately after receipt of LOI. A copy of Labour License shall be submitted to

GIPCL, HR & A Department.

2.18 Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

2.19 The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory Act,

Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’,

Provident Fund Act, All Labour Laws Act, as amended from time to time in respect

of employees engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his employees

or to the Government under the above rules, regulation, Acts, GIPCL reserves the

right to recover the same from the running bill of the contract.

2.20 Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

2.21 Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

2.22 All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

2.23 The list is indicative in nature and not an exhaustive one. Any amendment /

alteration / Notifications or addition to the existing Law or a new statute shall

automatically and immediately become applicable.

2.24 All laws, rules, regulations, notifications, etc. Stated in this tender document shall

be applicable as amended from time to time. Where applicable self-certified true

copies of the required documents to be furnished, unless stated otherwise

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

2.25 Annual Health Check-up - As per Statutory requirement, Contractor has to inform

workmen deployed at site for annual health check-up as per schedule prepared

by HR&A department.

b) LEGAL ASPECTS

1) Contractor shall maintain all register required under the Labour Laws and make

the payment as per the Minimum Wages Act through their saving bank account

to the workers employed by him.

2) Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3) Contractor shall submit a copy of each of the registration certificates with

respect to Employees Provident Fund and Employee Compensation Act within

one week time, from the date of award of this contract.

4) Contractor’s employees, agent or sub-agent shall not smoke or light anything

within the premises of the GIPCL and carry match box / lighter or any other

explosive and /or inflammable material inside the plant.

5) Contractor shall abide by all the statutory rules and regulations like P.F, Labour

6) Contractor shall issue an appointment order to each casual labourer stating

therein the nature of job to be performed by him and fix time for which the

concerned labourers are likely to be deployed. Contractor shall also issue a

temporary identity card specifying the period for which the labourer has been

7) Contractor is fully liable for the persons engaged by him for above work;

however, GIPCL reserves the right to deduct any amount legally justified

towards any liability not fulfilled.

8) Contractor shall indemnify GIPCL from any liabilities arising out of the

employment of the manpower.

9) If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation,

act enforced from time framed by the government such as Factory Act,

Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’,

Provident Fund Act, Payment of Bonus Act, Labour Law Act, maternity benefit

act in respect of employees engaged by him for the work and shall have to

maintain necessary records. In case any amount becomes due to be payable

by him to his employees or to the Government under the above rules,

regulation, Acts. GIPCL reserves the right to recover the same from the running

bill of the contract.

11. ACCIDENT TO WORKMEN

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Contractor shall be fully responsible for injury or death of any of your or third

party workmen due to any act omission / indiscretion on your part while

undertaking the work and contractor shall fully abide by the statutory

requirements of the employee's compensation act. GIPCL shall not be liable for

any compensation due to accident, death or injury to any of contractor’s

workmen or any third party due to negligence, act or omission on your part.

General area lighting will be provided by GIPCL. However work area specific

lighting should be arranged by contractor.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the

GIPCL which are at present in force and which may come into force during the

pendency of the contract. Any violation of any rules and regulations will entail

immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required

test certificates as per the Factory Act 1948 and the state factories rules has to

be submitted to safety Deptt. Safety Deptt. will check the certificates and if

found okay, then only materials will be allowed to enter inside the plant. Material

inward gate pass will be made only after certification from Safety Deptt. Security

Deptt. will inform to Safety Deptt., as & when such tools and tackles brought at

the gate for making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipment’s available with him to safety Deptt. Safety Deptt will check for

quantity and quality of the safety gears and then allowed permission of work.

Poor quality material will not be allowed to take inside the Plant. If quantity of

required safety equipment’s is not satisfactory, contractor will not be allowed to

carry out the work using such safety gears inside the Plant for the work.

15. GENERAL SAFETY CLAUSES:

1) The Contractor shall observe and comply, with regard to his workmen

working at the SLPP site, the safety norms as per the safety operating

2) The Contractor shall ensure that his workmen are informed and trained

regarding the safety standards to be adopted while operating within the

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

SLPP Plant & Mines premises and the Contractor shall brief them regarding

the same and use of the Personal Protective Equipment (‘PPE’).

3) The Contractor shall issue safety shoes and safety helmet of IS standard to

all his workmen immediately on execution of the work and the contractor

shall ensure that his workmen wears the protective equipment’s at all times

during the work operation. Brand name for safety shoe & safety helmet shall

be suggested by safety representative of SLPP site.

Sr Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI /

ISEA Z89.1-2009

03. PN 521 - Shelmet Karam

Sr No. Model Company Specifications

01. SSTEELE (Strom) – Double

Acme Fabrik plast Co.

02. TRIMAX(Adjacent) – Double IS : 15298 –

Acme Fabrik plast Co.

03. Favourite Safety

Waves Nile D/D / FSP Nile DD

4) Other safety gears like ear plug, dust mask, hand gloves, safety goggles,

gum boots, full body safety uniform and belts, safety net etc. shall be issued

and used as per the job requirements. Safety helmet shall be of YELLOW

COLOUR ONLY. Contractor will procure safety shoes & safety helmet from

a reputed company with at least 12 months’ guarantee and shall produce

the guarantee certificate and IS standard certificate to the safety

department. Contractor should purchase safety shoes of reputed brands.

Safety shoes will be issued every year. As per current prevailing practice

Safety shoe is being issued in the Month of April. So, at the start / end of

contract cost of safety shoe will be reimbursed / recovered from contractor

on pro rata basis. IS certificate and guarantee certificate must be obtained

from the vendor and submitted to the Safety department. Safety shoes

should be heat, water, oil and chemical resistant, having an anti-slippery

sole of 15298- 2002 make.

5) It is the duty of contractor to ensure that his workmen are wearing required

PPEs as per work requirement. Contractor should ensure that their workers

are wearing Safety helmet, safety shoes, dust mask, goggles, ear plug etc.

at all times when they are at work throughout the contract period. The

contractor has to maintain the PPE issue register with signature of workmen.

6) Contractor will reissue these PPEs in case of damage or misplacement of

the same. Replacement shall be made immediately.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

7) The contractor shall be responsible for providing first aid or emergency

medical help and treatment to his workmen in the event of any accident or

8) If it is observed that contractor is not issuing required PPEs timely and that

of required quality, GIPCL will issue the required PPEs to contract workers

and back charge the same with 10% overhead charges of GIPCL plus

applicable GST as per extant GST laws.

9) All lifting tools and tackles shall be duly certified by competent person in

conformity with the statutory requirements and certificate in form no. 10 as

per rule 60 of Gujarat Factories Rules, 1963 and section 29 of the Factories

Act, 1948 shall be submitted every year before using such tools and tackles.

In case of purchase of new lifting tools and tackles, form no. 10 as per the

said rules shall be submitted before they are taken into use. All lifting tools

and tackles shall be of reputed make having International manufacturing

standard and shall be maintained in proper and workable condition.

10) The Contractor shall nominate one Safety Officer for supervising the daily

job/ shutdown jobs for observing and maintaining the safety aspects at site.

He is solely responsible for any safety measures during maintenance work.

He has to ensure that all the workmen working at site are equipped with

essential PPE’s and proper safety arrangement is made at the SLPP site.

11) After mobilization of any tools & tackles to site, which includes chain pulley

blocks, D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc.

shall be offered for inspection with all above statutory test certificate before

using at site for any work. They should use all tools and tackles only after

certification by GIPCL representative/safety officer.

12) When working at height, working on ceiling or roof covered with fragile

materials, full body harness safety belt, ladders and crawling boards shall

be used to prevent accident. Further, during working on height, contractor

should arrange proper scaffolding of still pipes, safety net, full body safety

belt, fall arrestor system etc. Advice and instructions of engineer in charge/

safety in charge shall be strictly complied with in this regard. All necessary

safety precautions shall be taken by the contractor to prevent accident and

personnel injuries while working on height.

13) Flash back arrestors made of reputed manufacturer shall be provided on

cutting torch, on DA cylinders and on O2 cylinder. Cylinder caps also

required for handling the cylinders at the work at height area. Gas cylinders

shall be transferred through gas cylinder trolley only with cylinder cap and

stored up right (vertical) position only. All gas cylinders shall be hydro tested

/ certified as per gas cylinder rules 2004. Gas cylinders shall be stored,

handled as per gas cylinder rules

14) All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to

be tested as per Government approved RTO guidelines. All Vehicles must

be parked in Parking space designated by GIPCL. If any vehicle is found

inside the plant premises other than the parking area such vehicles shall be

handed over to Security dept. and their entry shall be cancelled for

movement inside the plant premises with immediate effect.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

15) All electrical equipment shall be in good condition and free from any defect.

Electrical tools & equipment’s i.e. welding machine, grinding and drill

machine etc. may be checked by the electrical engineer of the contractors

regularly, every six months at least and report to be submitted to concerned

HOD and safety depts.

16) During hot work, contractor will use fire curtains like asbestos sheets or fire

blankets to prevent falling and spreading of sparks and hot material on and

around the work area. Contractor will procure and use such items. ELCB /

RCCB shall be provided with rating of 9-30 milli ampere on welding machine

and all portable power tools.

17) The contractor shall fill – up Incident notification form (S-I), Incident

Investigation form (S-II) and near miss report within time limit as specified

in forms, if any accident, Incident, near miss occurred while working at SLPP

18) No loose connection / joints allowed in electrical cables during performance

of any kind of job.

19) Safety shoes to be issued to female employees also.

20) All the vehicles shall be fit as per RTO guidelines and valid fitness certificate

is required as per RTO guidelines.

21) The Contractor’s nominated safety officer shall be imparted regular on-job

safety training like tool-box talk etc. and submit a record of such training in

safety dept, respective dept and HR&A dept.

22) The Contractor shall comply all the new requirements related with safety as

informed by the HOD / Safety department from time to time.

23) Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to

explain the principles behind safety practice. If the contract workmen fail to

comply with safety standards as per category A, B & C below, penalty shall be

levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without Rs. 100 /- per

Related helmet, shoes, instant.

safety belt, gloves

B WI Related Failure to adhere to HSE

guidelines/plans,

careless attitude in

material handling,

Machine being used with

damaged machine

guard, unsafe electrical

work - workout plug

top/improper electrical

joints/cables lying on

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

ground, electrical • Rs. 500 /-

equipment working per instant.

without proper earthing,

machine being used

without machine guard, • After three

Welding machine without incidence,

ELCB / RCCB of proper Per

rating, Gas cylinder incidence

without test certificate, Rs. 2500/-

Cylinder cap, NRV /

Flash back arrester,

Cylinder trolley etc. • Continuous

Unsafe working practices unsafe acts

at height more than 3 will

meters disqualify

Working without permit or the

non-compliance with contractor

permit conditions like hot from further

work, height work etc. as participation

applicable, lifting tools in tender

and tackles being used of/contract

without third party with GIPCL-

inspection certificates in SLPP.

form no. 9/10 as per

Factory Act – 1948 etc..

C Unsafe Breach of safe practices

Practices by a particular person Suspend the entry

repeatedly for three gate pass for one

suspensions his

gate pass will be

Penalty so levied against the contractors and company employees will be used during

the observation of National Safety Day.

The contractor, workmen following good safety practices in their

work area continuously will be rewarded / honored on National

16. REJECTION OF WORK

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

and shall notify the CONTRACTOR promptly, stating his reasons. The

CONTRACTOR shall then promptly make good the defect and ensure that the

rejected item complies with the Contract. If Contractor failed to rectify the rejected

work or workmanship, GIPCL/Engineer reserves the right to deduct or withhold

amount against rejected work or Workmanship. CONTRACTOR shall not entitle

for any claim or release of hold payment until rectify the defect up to satisfactory

of GIPCL. If Contractor failed to rectify any such defective work or workmanship,

GIPCL reserve the right to rectify at risk and cost of the CONTRACTOR and

deducted by the GIPCL from any amount due, or to become due, to the

CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work

or workmanship to be retested, the tests shall be repeated under the same

terms and conditions. If such rejection and retesting cause the GIPCL additional

costs for the traveling and lodging costs of GIPCL/Engineer’s personal for

attending the retest, such costs shall be recoverable from the CONTRACTOR

by the GIPCL and may be deducted by the GIPCL from any amount due, or to

become due, to the CONTRACTOR.

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipment’s, vehicles, tractors, etc… to execute the

contract are in the scope of the contractor. The contractor should ensure that

tools& equipment’s are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the

contractor for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to

take suitable action.

d. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract.

Safety supervisor shall arrange small safety talk on every day morning or

whenever required with all workers working under this contract. He shall

coordinate with concern department’s Engineer-in-charge on daily basis and

report daily observations, tool-box talk records etc

e. Contractor shall strictly follow the existing work permit system of the GIPCL and

any future revisions.

f. The contractor has to take EC insurance policy for their workmen. The

contractor has to submit labour license and PF account number to the

Engineer-in-charge before start the work.

g. The contractor has to do the job timely. GIPCL shall not compromise in delay.

In case of delay of work without any valid reason, the GIPCL reserves the rights

to carry out the work by deploying other agencies at the risk & cost of contractor

with additional 10% overhead charges plus applicable GST as per extant of

h. Contractor shall mobilize the resources as per need within the period of four

hours. If the contractor fails to mobilize sufficient resources to complete the job

in time, GIPCL will execute the job through other agency at the risk and cost of

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

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the contractor with additional 10% overhead charges plus applicable GST as

per extant of GST Laws.

i. Contractor should mobilize all resources for efficient & smooth execution of

contract within seven days from the date of issue of Letter of Intent/Work Order.

j. The prices / item rates quoted shall remain firm till completion of the contract

and any agreed extensions thereafter and shall not be subject to any escalation,

idle charges for labour, machinery, overhead expenses etc… due to any reason

whatsoever. No price escalation / idle charges shall be entertained due to delay

in work on unavailability of work front, non-issue of work permit, holding of work

permit for any reason, unavailability of contractor’s supervisor, unavailability of

contractor’s safety supervisor, violation of safety rules, unsafe act by any of

contractor’s worker, negligence & ignorance of safety & quality instructions of

GIPCL Engineer-in-charge or any other reason whatsoever.

k. Contractor must fulfil all the safety regulations and to take safety measures to

avoid hazards. Contractor shall arrange all standard adequate healthy safety

PPEs like but not limited to approved quality safety shoes& safety helmets,

standard dust masks, safety goggles, etc… as required and shall use

exclusively under this contract for all the time during working at specified

locations failing which, the Engineer-in-charge may hold the work and will take

necessary action including penalty as decided. If the contractor repeatedly

violates safety rules/regulations (more than three successive incidents),

Engineer-in-charge may take necessary action against the contractor, including

appropriate financial penalty (Maximum of Rs. 1,000/- per incident per man-

day and as per clause no.14) and/or termination of contract.

l. One or more jobs may be required to be done simultaneously and contractor

shall mobilize additional resources accordingly.

m. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per

the time given by and under the supervision of the Engineer-In-charge and shall

ensure that sufficient manpower is deployed for the same.

n. The contractor has to complete the works as per the planning schedule and

their respective supervisor has to interact with Engineer In Charge for PTW

(Permit to work), work instruction, Return of permit.

o. The contractor has to submit daily reports showing work carried out with details

of available manpower, tractors etc.

p. Any job other than the listed jobs in work order shall be executed by the

contractor on instruction from GIPCL and payment shall be made to the

contractor on respective item rate only.

q. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from

October 2, 2006. The Bidder shall confirm whether your organization is

registered under the Micro, Small and Medium Enterprises

Development Act, 2006. If your organization is registered under the Act, please

specify the category i.e., Micro Enterprise, Small Enterprise or Medium

Enterprise under which it is registered and kindly attach a copy of your

registration certificate.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

r. The Bidder shall provide details of registration along with copy of the

registration certificate issued by the District Industries Centre/Department of

Industries, etc of the respective State Government. It is to be noted that large

scale industries and trading firms have been excluded from the purview of the

s. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these

global standards. Contractor shall be required to observe these standards

while working with GIPCL. Contractor should ensure that his workmen/labour

work in accordance with them.

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charges of the works with adequate experience in

handing of jobs of this nature and with the prior approval of the GIPCL /

ENGINEER. Such in-charge shall be constantly in attendance at the site during

working hours. During CONTRACTOR’S supervisory engineer absence during

working hours, if unavoidable, and also beyond working hours, when it may be

necessary to give directions, orders may be given by the ENGINEER / GIPCL and

shall be received and obeyed by the CONTRACTOR’S superintendent or Foreman

who may have charge of the particular part of the work in reference to which orders

are given. If requested to do so, the ENGINEER /GIPCL shall confirm such orders in

writing. Any directions, instructions or notices given by the ENGINEER / GIPCL to

him, shall be deemed to have been given to the CONTRACTOR. The

representative of the CONTRACTOR shall have all necessary powers to receive

materials from the GIPCL, issue valid receipts for the same, engage labour or

purchase materials and proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the

GIPCL / ENGINEER such withdrawals will jeopardize the required pace of progress

/ successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades, and the

GIPCL shall be at liberty to object to and require the CONTRACTOR to remove

any person employed by the CONTRACTOR in or about execution of works who

in the opinion of the ENGINEER misconducts himself or is incompetent or negligent

in the proper performance of his duties and all such persons shall not again be

employed upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire

or employ any employee of the other party except by mutual consent.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, cut pieces or other matter of an

offensive nature shall not be deposited on the surface, but shall at once be carted

away by the CONTRACTOR to some pit or place provided by him away from the

site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall

completely remove and satisfactorily dispose of all temporary works to the extent

directed. He shall tear down and dispose of all temporary works, shall remove or

grade, to the extent directed, all plant and equipment, shall satisfactorily dispose

off all rubbish resulting from the operations under this contract and shall do all

work necessary to restore the territory embraced within the site of his operations

to at least as good order and conditions as at the beginning of the work under

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the

a. Electricity & water at nearest available one point. Further distribution to be

done by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s

township at discretion of GIPCL if available.

c. Workshop facility as available at site only. However contractor may visit

the workshop to ensure the existing facility. For the facilities other than

available, contractor has to carry out the job outside at their own cost.

d. Place for site office shall be provided.

e. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work

operations at the plant site.

21. WORK MEASUREMENT/CERTIFICATION

a) The work to be performed being a specialized nature, the contractor should

be fully conversant with modern practices and should be able to carry out

works independently of large thermal power plant. The contractor shall

therefore be required to engage qualified/ experienced personnel to

undertake the work as per specifications and requirement.

b) All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor/authorized

representative of the contractor and the Engineer-in-charge. The

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

measurements shall be clearly written indicating date of measurement,

location, reference to drawings, if any, and jointly signed.

c) Contractor should maintain one computer with printer for keeping daily

records and maintain the data.

d) The Contractor shall be required to furnish satisfactory job completion report

to GIPCL. The submission of report should be on daily basis, the monthly

bill payment shall be released based on the certified reports of the works.

e) Inspection of work will be done by Engineer in Charge or his authorised

representative. If the work is not found satisfactory engineer in charge

reserves the right to take suitable action and shall be binding to the

22. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees,

employed in whatsoever capacity, 09 Public/Paid holidays and the same shall be

notified in advance and due communication thereof shall be made to the

23. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE

PREMISES OR BEYOND THE COURSE OF EMPLOYMENT

The Contractor shall provide an insurance coverage (Medical + Death Benefit) for

sum of Rs. 01/-Lakh to all his workmen/labour deployed at GIPCL-SLPP site for

the accident taking place anywhere outside the Company premises or at any place

when the workman is not in course of his employment.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended

without incurring the penalty in the event of the subsistence of Force Majeure

If a Force Majeure situation arises, the affected Party shall promptly notify the other

Party in writing of such conditions and the performance shall be suspended as per

mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the

control of the Party and not foreseeable by the Party and shall include events of

floods, explosions, riots, wars, hurricane, epidemics, any other Act of God,

quarantine restrictions, terrorism, government actions and provided always that

such acts result in the impossibility of the further performance of the contract.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may

sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

27. BREAKDOWN OF THE PLANT

In the event of breakdown of the plant leading to a likely shut down of the

plant for more than one month, the following shall be applicable:

a. GIPCL shall give a Fifteen days’ notice to the contractor intimating him

about the breakdown of the plant and the estimated time of its shut down

with a direction for demobilization of the contractor’s staff from the GIPCL

b. Full payment shall be made for a period of first month and a pro rata

payment to the extent of demobilisation staff should be made thereafter.

c. During the period of one month when the plant will be rendered idle,

GIPCL will have right to utilize contractor’s services in any other manner

as deemed fit by GIPCL.

d. Contractor shall not be eligible for any compensation for demobilisation

and remobilisation.

e. 15 days’ notice intimating the re-commencement of the plant will be given

to the contractor for remobilisation of his staff and resources.

28. PENALTY AND RECOVERY

If the contractor fails to perform the work up to the satisfaction of Engineer in-

charge, Penalty will be imposed to the contractor.

Following penalty clause will be applicable if the work will not be carries out

up to the satisfaction of the Engineer in-charge:

a) Deployment of less : Rs.1000.00 Per day

Equipment / Manpower than required

And affecting the performance

b) Un-safe work : Rs.250.00 per instant

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Total penalty due to above all clauses shall be maximum 10% of the total

contract value.

(i) Any damage caused to the equipment or machinery on account of the

negligence on the part of the Contractor or due to any other reasons

attributable to the Contractor, shall be recovered by the Owner/GIPCL from

the Contractor.

(ii) The ascertainment of the cause of the damage shall be done by the CGM

- Thermal and his decision in this regard shall be final.

(iii) The aforesaid amounts of penalty and damages shall be recoverable from

the monthly bills of the Contractor or the SD. If the amount of damages

recoverable from the Contractor exceeds the bills and SD amount, then the

Contractor shall become liable to pay the same to GIPCL and GIPCL shall

be entitled to initiate appropriate proceedings against the Contractor for the

Where any portion of the General Condition of Contract is repugnant to or at variance

with any provisions of the Special Condition of Contract, then unless a different

intention appears, the provision of the Special Conditions of Contract shall prevail to

the extent of such repugnancy of variance.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

SPECIAL CONDITIONS OF CONTRACT

1) DETAIL SCOPE OF WORK

The scope of work for “Fabrication, Dismantling & Erection of Various

Steel Structural Works” at Lignite, Limestone and Ash Handling

System of GIPCL-SLPP.

A. Structural Steel Fabrication, Dismantling, Erection of old structures

and its associated activities.

a) Before starting of fabrication work, the measurement of existing structures is

to be taken. Drawing is to be prepared and submitted to GIPCL for approval

if desired by Engineer In-Charge.

b) The structure includes various platforms, gallery walk-ways, stair cases,

gratings, steps work, Ladder work, any kind of structural strengthening,

modification & replacement work in galleries, trestle, JNT’s and houses etc.

c) Structures are fabricated from MS steel materials with different sections after

conformation from Engineer In-Charge.

d) Hand railing work.

e) Contractor to note that certification of hand railing pipe shall be done on

(running meter) RMT of each panel. Each hand railing panel shall be

completed by detailing, fabrication and erecting hand railing using 32 NB G.I

Pipes (B-class with screwed end with two horizontal rails one at 500mm and

another at 1200 mm above the base level with vertical pipes at 1000 mm

including provision of all accessories like necessary bends, ties, junctions,

sockets, including all operations such as cutting, straightening, alignment,

grinding, welding, fixing in line and level at all elevation as per specification

& drawing and also including a toe protection MS plate of 75/100 x

including painting of toe plate with one coat of primer and two coats of

enamel paint and touching with enamel paint after erection etc, complete as

directed by Engineer in charge.

f) The Junction tower / houses structural door which needs partial replacement/

repairing is to be carried out at site.

g) Fabrication & installation of monorail doors followed by dismantling of the old

doors. The doors shall be measured, fabricated & erected to suit at site.

h) Replacement of Structural members of Girder of Fly Ash Pipe rack carrying

FA Silo-1,2 to FA Silo-3,4 transfer lines (nearby FA Silo-1,2) including

i) Fabrication and Erection of Platform / Gratings erection nearby roof of Bed

Ash Silo-3, 4 (Staircase to BAS-3 connection) including Painting

j) Fabrication and Erection of Platform / Gratings erection nearby roof of Fly

Ash Silo-3, 4 (Staircase to FAS-3 connection) including Painting.

k) Strengthening of Fly Ash Conveying Pipe rack members (Phase-1) along

with Replacement / Erection of all Gratings including Painting.

l) Miscellaneous Fabrication and Erection of Platforms/Gratings of Ash (as and

where required basis) including Painting

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

m) Surface of raw steel materials has to be cleaned. Fabricated structures are

also to be properly cleaned by wire brush / buffing before painting.

Supply of Enamel Paint.: - 88.67 MT of structural work.

Bidder to note that the enamel paint shall be applied for 88.67 MT as per the

procedure of application mentioned in tender document. i.e. One coat of zinc

oxide primer with two coats of synthetic paint to be applied. Dry film thickness

(DFT) of Primer shall be minimum 30 micron and two coat of enamel paint of

25 microns each. The total DFT shall be 80 micron.

n) Bidder has to supply sufficient quantity of paints to meet the tender

requirement Paint Material including thinner is in the scope of Bidder.

o) Structural Steel and fasteners shall be supplied by the GIPCL free of

p) The fabricated structures which needs the bending is to be through hydraulic

press only, party may move the part of the material at a time outside the plant

for bending purpose and the same should be return back to the plant with in

schedule time is in your scope.

B. Technological Structural Steel Fabrication & Erection, Dismantling of

old structures and its associated activities.

a) Before starting of fabrication of technological structures, the existing

technological structures measurement is to be taken. Drawing is to be

prepared and submitted to GIPCL for approval if desired by Engineer In-

b) Fabrication, Erection, Dismantling of Conveyor Stringers and short supports

as per instruction of Engineer In-charge.

c) Installation of Gratings in floors of building and Junction Tower, stair case

steps, gallery walkways and wherever required as per instruction of

Engineer In-charge.

d) Fabrication, Erection, of seal plates and replacing the corroded seal plates

as per instruction of Engineer In-charge.

e) Fabrication, Erection, Re-Erection of conveyor deck plate and replacing the

old corroded deck plate as instruction of Engineer In-charge. Deck plate

shall be properly bend as per requirement of Plant and as instruction of

Engineer In charge.

f) Fabrication, Erection, Skirt board & its supporting structures & Frames like

Tail Frames, Head Frames, Bend Frames, and Snub Frames etc. The skirt

board and frames shall be prepared accordingly to suit at site.

g) Fabrication, Erection of new chute and removal of Old Chutes. The Chutes

shall be of mother plate MS 10/8 mm thick with SS 409 M liners of 3/5 mm

thick for all conveyors. Hoods shall be of mother plate of 6 mm normally.

The chutes and hoods shall be prepared accordingly to suit at site.

h) Any kind of chute patching / repairing work shall be carried in square meter

i) Fabrication, Erection followed by replacement of old inspection doors of

chutes, hoppers, crusher bodies and other equipment’s by fabricating & and

erecting the same to suit at site.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

j) Fabrication and erection of Safety Guards of Conveyor belt pulleys, coupling

guards, crusher pulley guards and other safety guards of rotating

equipment’s. The same is to be fabricated and erected to suit at site.

k) Fabrication & erection of grills for feeder breaker, apron feeder grills and

bunker followed by removal of old grills. The dimension and sizing of grills

shall be approved from Engineer In-charge.

l) Cleaning and Refurbishment / strengthening of gallery stools like its top

plate, bottom plate, stiffeners, bearings, stoppers etc. with application of

anticorrosive paints One coat of primer of 90 DFT and one coat of final paint

of 40 DFT shall be applied. The supply of anti-corrosive paint shall be in

Bidders Scope. Supply of Anti-Corrosive epoxy type Paint. :- 1.4 MT for

conveyor gallery stool refurbishment / strengthening work. Bidder to note

that the Anti-Corrosive epoxy type paint. i.e. One coat of primer of 90 DFT

and one coat of final paint of 40 DFT shall be applied. The total DFT shall

be 130 micron. Bidder has to supply sufficient quantity of anti-corrosive

epoxy type paint to meet the tender requirement

m) To reach the gallery stool height for refurbishment, Bidder has to supply

scaffolding for proper approach and other essential safety tools etc.

n) Piping work for service water, potable water, zero discharge line, spray

water line etc is to be carried out with flanges, gasket, valves, and elbows

with necessary support with u-clamp with proper threading/welding.

o) Nozzle fixing/replacement for spray water line in all the conveyor galleries,

bunker bays, Houses etc.

p) The fabricated structures which needs the bending is to be through hydraulic

press only, party may move the part of the material at a time outside the

plant for bending purpose and the same should be return back to the plant

with in schedule time will be in Bidder’s scope.

C. GENERAL INSTRUCTIONS FOR SCOPE OF WORK: -

1) The quantity indicated in the billing break-up is tentative. Payment will be

made as per actual.

2) Before starting of the work, required Hot, Height, Equipment clearance, &

running permit are to be taken. After issuing all the permits by concern

department work shall be started.

3) Fabrication & Erection of temporary supports if required will be in Bidder’s

scope. Steel for temporary support shall be supplied by GIPCL free of cost.

However, no extra payment will be made for the same.

4) Execution of the work is to be carried out round the clock and in all the

5) Arrangement for lighting at the work spot while carrying out fabrication,

removal, erection activities has to be made by the Bidder. He has to

arrange all lighting equipment’s such as power cable, hand lamps etc. The

Bidder has to take prior approval for taking electrical power supply.

6) Before starting the work all tools & tackles to be verified with GIPCL

representative and certificates of lifting tools/tackles, vehicle license along

with other legal & statuary requirement is to be verified with GIPCL safety

after submitting required documents and checking.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

7) Necessary gate-pass for manpower from our HR & A dept and security

dept. is to be taken during mobilization.

8) The Bidder shall have to submit daily reports showing fabrication work

carried out including material / consumables etc. used.

9) Bidder have to deploy site-in-charge who will co-ordinate day to day

activities with GIPCL and submit job-card daily.

10) The Bidder has to take group insurance policy for their workmen. The

Bidder has to submit labour license and PF account number to the Engineer

In charge before start the work.

11) The Bidder has to do quality job. GIPCL will not compromise in quality. In

case of poor quality of work the Bidder may be asked to rework the job at

12) Piping work for service water, potable water, zero discharge line, spray

water line etc up to 150NB is to be carried out with flanges, gasket, valves,

and elbows with necessary support with u-clamp with proper

threading/welding.

13) Steel Material shall be issued in MT on measurement basis from our

14) Shifting of raw material from GIPCL store will be in your scope. However,

Hydra shall be provided free of cost subject to availability for loading /

unloading only.

15) Watch and ward of steel is in Bidder scope.

16) Actual work will be checked in MT on measurement basis and accordingly

steel will be reconciled.

17) At the end of every month, Bidder has to submit steel reconciliation

statement while submitting monthly R A bill. The monthly bill will be

processed on the basis of daily job-cards and steel reconciliation

18) Bidder has to prepare job card/protocol for each work permit which is to be

filled & verified immediately after completion of work. Thus, payment of

each work will be verified based upon job card only.

19) It is a pre-condition that the Bidder and the persons deployed by him are

for a Contractual period only.

20) If any damage occurs due to negligence of Bidder, he has to bear the entire

cost of repair / replacement of equipment /machinery to the satisfaction of

21) Bidder shall make their own arrangement for transportation of manpower,

T&P & consumables.

22) In case the Bidder fails to execute the jobs as assigned to satisfaction of

GIPCL, GIPCL reserve the right to execute the job through a third party at

the cost & rick of the Bidder.

23) Erection of all above technological Structural is to be carried out in such a

manner that it will not affect surrounding area and running system.

24) In re-erection part, the item will be certified only when it is displaced from

its position for carrying out the work. The item which is not displaced from

its position and the same has been just lifted to carry out the work,

dismantling will not be certified for such item.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

25) The item which is fabricated has to be certified by GIPCL Engineer In-

charge only after its erection. Only fabricated items will not be certified

26) Dismantling is to be carried out without affecting other equipment’s and

surrounding areas/running system.

27) Shifting of dismantled structures/equipment’s to designated place after

weighment at our weigh bridge is in the scope of Bidder.

28) For shifting of scrap/dismantled material to scrap yard, provision of

tractor/vehicle is in the scope of Bidder’s

29) It is the responsibility of site in charge to segregate and remove the scrap

from site within 02days after completion of work. Work will be certified by

GIPCL Engineer In-charge only after removal of scrap to the scrap yard. In

case of heavy weight items, if required transportation may be arranged by

the GIPCL at the discretion of the engineer in charge. If the scrap removal

is not done within the stipulated time given by GIPCL Engineer, the scrap

will be removed by GIPCL at the Bidder cost with penalty and it will be

deducted in the RA bill.

30) Scaffolding, providing safety nets, and crane of required capacity and boom

length for executing the work are in the scope of Bidder.

31) Welding is to be done by qualified/certified welders.

32) Fabrication is to be carried out as per IS standard within allowable limits.

33) Twists and bends should be removed before fabrication.

34) All cutting edges should be grinded properly.

35) All holes are to be drilled, no cutting is allowed.

36) Welding thickness should be as per approved drawings.

37) Structures to be properly clean by wire brush / buffing before fabrication.

38) Clean surface area of old technological structures for erection of new

technological structures before erection

39) All consumables, T&P like welding machine, gas cutting set, grinding

machine, skilled & semi-skilled manpower, supervisor etc for scope of

works will be in Bidder’s scope.

40) Required tools & tackles are to be mobilized as per attached Annexure-D.

41) All the necessary safety gears strictly to be used during entire work.

42) For cutting purpose, only Acetylene cylinders are to be used.

43) Cutting set and welding machine to be used only with all safety, all cutting

edges should be grinded properly.

44) While erecting the fabricated structures Bidder has to follow all safety

45) Before commencing the work, water washing of the area is to be done. As

the area is fire prone, cutting and welding should be carried out after proper

water washing of entire area. Water washing is to be done in co-ordination

with fireman/ fire department. Area supervisor has to ensure that, the work

area is free from fire hazard during and after completion of work.

46) Fire blankets are to be used where ever possible, while welding at erection

front to avoid fire.

47) Bidder has to ensure, proper scaffolding, safety nets, jalis and other safety

equipment’s for the completion of erection work in safe way.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

48) All gas cutting burrs, welding flux etc. have to be cleaned properly.

49) Fabrication to be done with standard electrodes (ADOR, L&T, ESSAB,

D&H, MANGALAM MAKE ONLY).

50) Fabrication is to be carried out as per IS standard within allowable limits.

51) Submission of reconciliation statement of steel after completion of entire

work is in your scope.

52) Welding thickness should be as per approved drawings.

53) Application of one coat of red oxide (30 micron) followed by two coat of

enamel paint (25 micron each) to all fabricated items. Total Minimum

thickness of 80 micron to be maintained.

54) Asbestos rope to be use during erection if requires.

55) Painting of structures has to be carried out even during the time when

system is in operation. Hence, experienced supervisor(s) are to be

deployed for supervision of work.

56) Further layer of Paint has to be applied after giving sufficient drying time to

previous layer of paint as per manufacturer’s recommendations.

57) Bidder has to arrange & get inspected thickness of each coat with the help

of properly calibrated digital Elko meter to the Engineer-in-Charge of

GIPCL before proceeding to application of next successive coat. Supply of

Elko meter is in the scope of Bidder.

58) Painting shall be carried out only on thoroughly dry & clean surfaces.

Painting shall be applied evenly. The workmanship shall be of best quality.

59) The optimum thickness shall be applied by brushing with minimum of brush

marks. The coat shall be allowed to hard dry. The glass from the entire

surface shall then be generally removed and the surface dusted off. At least

24 hours shall elapse between the applications of successive coats.

Painting shall be done during dry weather only.

60) All scale, accumulated dirt and soluble salts must be removed. Dry bristle

brushing will normally be adequate dirt. Soluble salts should be removed

by water jet washing.

61) All surfaces to be coated should be clean, dry and free from contamination.

D. SPECIFICATION FOR PAINT MATERIAL TO BE USED

a) Primer Coat (as per scope of work)

Red Oxide Zinc Chromate Primer confirming to IS: 2074 of “BERGER” make

only or equivalent paint of “ASIAN” make only after approval of GIPCL. Bidder

shall arrange for carrying inspection of the procured paint material along with

the Engineer-in-charge after the same is in warded in GIPCL and the bill of

same shall be the stamped and signed by Security personnel present at gate.

Further, this bill shall be enclosed with the Invoices when submitted as per the

“Terms of Payment” below.

b) Finished Coat (as per scope of work)

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Synthetic Enamel (Sky Blue and Smoke (light) Grey as per scope of work):

Total Synthetic Enamel Paint material shall be of “BERGER” make BP SYN

ENAMEL confirming to IS: 2932 U or equivalent paint of “ASIAN” make only

after approval of GIPCL. Bidder shall arrange for carrying inspection of the

procured paint material along with the Engineer-in-charge after the same is in

warded in GIPCL and the bill of same shall be the stamped and signed by

Security personnel present at gate. Further, this bill shall be enclosed with the

Invoices when submitted as per the “Terms of Payment” below.

1.1. FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by

deploying additional force within four hour notice period failing which GIPCL

reserves the right to carry out this work by engaging other party. The

expenditure occurred due to such situations, the Contractor will be held

responsible & the same will be recovered from the Contractor’s monthly bill /

any other pending bills along with 10% overhead charges plus applicable GST

as per extant GST Laws. For repetitive failure of such work for more than two

incidents, GIPCL reserve the right to terminate the entire contract by forfeiting

all pending dues, Security Deposit & other retention money, if any, after giving

15 days’ notice to the contractor & this will be binding to the contractor.

1.2. GENERAL SCOPE OF CONTRACTOR

a) All tools & tackles, equipment’s, scaffoldings, materials, labour, vehicles,

etc… to execute the contract will be in the scope of the contractor. The

contractor should ensure for healthiness/working conditions of tools,

tackles & vehicles.

b) All consumable items like paint materials, thinner, turpentine, red oxide,

cloth, cotton waste, kerosene, gas, diesel, lubricants, etc will be in the

scope of the contractor.

c) The Contractor shall have to make necessary arrangement for storage of

materials including safe storage of paint materials, tools & tackles,

scaffolding materials, equipment’s at their own cost.

d) All safety/PPEs required during work at site are to be arranged by the

e) The Contractor shall have to provide necessary facilities including

accommodation for their labour at their own cost.

f) The contractor has to arrange transportation for lifting/shifting the materials

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

g) Contractor has to depute their full time experienced site-in-charge &

independent Location/Package wise supervisors for work execution as per

specification and for day to day work planning & coordination with

respective department’s Engineer-in-charge, to obtain day to day

Location/Package wise work permits, to get daily location wise work

supervision, to record Location/Package wise joint work done

reports/measurements/certification, to prepare Location/Package wise

separate bills, to prepare & apply Location/Package wise manpower gate

pass, to maintain Location/Package wise statutory & legal compliance

1.3. TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by

the acts of the GIPCL, or if defects not readily detected by proper inspection

shall develop before the final completion and acceptance of the whole work,

the CONTRACTOR shall forthwith make good, without compensation, such

damage or defects in a manner satisfactory to the ENGINEER / GIPCL. In no

case shall defective or imperfect work be retained even if contractor followed

all technical specifications. GIPCL will not compromise for quality of materials,

works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise

or the passing of any accounts.

2) PRICES AND RATES

This is SoR based contract and final item rates will be derived based on final

offered lowest price received through e-Reverse Auction on gross total price

(including GST). Prorata reduction will be applied in the quoted price for all the

items of SoRs after price discovery through e-Reverse Auction. The item rates

so derived shall be inclusive of cost of all tools, tackles, consumables, safe

storage of materials, wastage, labour, supervision, cost of safety supervisor,

shifting, transportation, loading, unloading, equipment, all tools & tackles,

standard MS scaffolding materials, scaffolding arrangement at work site, safety

equipment’s & PPEs, legal & statutory compliances, Royalties, Rents, Stamp

Duties, Central or State Government or Local body or Municipal Taxes or Duties

or any other duty / tax, minimum wage rates to workmen etc levied by the

Central, State Government or other Public bodies etc… and such other costs

that are not specifically mentioned herein but will be incurred by the contractor

for the satisfactory and timely completion of the work.

The item rates shall be deemed to include for everything mentioned in the

specification, all leads & lifts, contractor’s overheads & profits for due

performance of the work under this contract and such other costs that are not

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

specifically mentioned herein but will be incurred by the contractor for the

satisfactory and timely completion of the work.

The rates shall also include cost for mobilization / demobilization of manpower,

equipment’s, materials, etc...

Any statutory changes in taxes & duties will be to GIPCL’s account. In case of

any reduction and/or removal of taxes, the same shall be passed on to GIPCL.

The rates shall be firm for entire contract period and also during extension, if

required and shall not be subject to any escalation in price, idle charges for

labour, machinery, overhead expenses etc. No price escalation / idle charges

shall be considered due to any reason whatsoever. No rate escalation / idle

charges shall be payable due to delay in work by contractor or due to non-

availability of work front by GIPCL or any reason whatsoever. Clause no. 26 of

Section-A shall be applicable.

Rates will remain firm throughout the contract period and any extension thereof.

There will not be any escalation/compensation to the contractor against any

revision in MWR (Minimum Wage Rates). However, contractor shall not pay

less than the Minimum Wages notified by the Government from time to time to

his/her employees of corresponding category.

Contractor shall at his/her expense comply with all labour and industrial laws

and such other acts and status as may be applicable to this contract in respect

to pay etc. On account of any default in respect of all liabilities and in case of

noncompliance of the above, the company can withhold their payments till all

legal liabilities are discharged.

Contractor shall deploy labour/workers & supervisors in sufficient numbers and

quality to ensure workmanship of the degree specified in this contract and to

the satisfaction of the Company.

The price/rate quoted by CONTRACTOR shall be considering mobilization of

all required manpower, tools & tackles, materials, equipment for timely and

satisfactory completion of all scope of work.

3) TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the separate running invoices in duplicate every

month in respect of the work performed or completed during the month along

with the documents as hereinafter provided. On receipt of the invoice complete

in all respects and with all the said documents, the payment in respect of the

same shall be made within 21 days of such receipt of a complete invoice as per

the following terms of payment:

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

(i) 95% of monthly RA bill along with proportional % taxes shall be released

against the work executed duly certified by GIPCL. Income Tax (IT) will

be deducted at source from monthly RA bills as per the rules in force.5%

of SD amount will be retained along with each RA bill.

(ii) Total Security deposit at 5% of contract value shall be submitted as per

clause no.: 1 of Section-C. Security deposit will be returned to the

Contractor without any interest after successful completion of defect

liability period from actual contract completion date as certified by

Engineer-in-charge and as per clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfilment of following terms.

(a) Submission of copy of registration certificate issued by Authority

(to be furnished only once).

(b) Citing the GST Registration no. And the date of issue of

registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on

(d) The contractor shall be required to submit the proof of payment

of GST of previous month/quarter, as may be applicable as &

when demanded by GIPCL/Owner/company.

(e) The Bidder shall inform the Owner in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(f) The vendor shall also mention on their invoice the HSN/SAC code

as applicable under the GST laws under which GST is levied and

a self-certified authentic third party evidence (www.cbic-

gst.gov.in) shall be adduced, one time, to that effect by the

(iv) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of

tools & tackles, equipment’s, vehicles etc at site. The Contractor shall

also furnish the checklist as per ANNEXURE-B enclosed with the

Section-F of tender document along with the RA bill of respective month.

(v) The contractor along with monthly RA Bill shall submit copy of P.F.

Challan, Xerox copies of wages register of previous month, Xerox copies

of attendance sheet of respective month & copy of ECR statement

indicating the employee and employer's P.F contribution of respective

month with respect of employees employed by him for the contract at

(vi) The Contractor shall submit his Final Bill within a period of four months

of the expiration or earlier termination of the contract or any extensions

that may be granted by GIPCL to the Contractor. GIPCL shall not

entertain any bill for any work item after expiration of period of four

(vii) The Contractor shall include all his claims in the Final Bill submitted by

him and accordingly the final bill submitted by the Contractor shall be

deemed to be inclusive of all and whatsoever the claims that the

Contractor may have from GIPCL. The Contractor shall not be entitled

to claim any amounts which are not mentioned in the Final Bill and the

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Contractor shall be deemed to have waived any claims not mentioned in

the Final Bill and shall not be entitled to recover the same from GIPCL

subsequent to the submission of the Final Bill on any account and GIPCL

shall stand absolved of all its liabilities in respect of any such claims not

raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rates

Rates will remain firm throughout the contract period or any extension

thereof. There will not be any escalation/compensation to the contractor

against any revision in MWR (Minimum Wage Rate).

4) SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill: -

(i) Measurement sheet along with joint record of work done in the form

of joint inspection report duly signed by authorized representative of

contractor and GIPCL Engineer.

(ii) Operator’s check sheet, Control room logbook, Preventive Maintenance

(iii) All formats will be given by GIPCL. However, the printing/ stationary for

day to day requirement is in contractor’s scope.

The bill will not be entertained without submission of above documents.

5) SUBMISSION OF STATUTORY COMPLIANCES WITH THE PERIODICAL/

MONTHLY RA BILL(S)/FINAL RA BILL

The Contractor shall submit, one time or regularly, as applicable, the following

documents along with the periodical/monthly RA bill/final RA bill.

(i) Copy of statutory compliance like labour license, wages payment

register, EC Policy, attendance register, PF paid Challan with ECR, etc.

along with wage certificate pertaining to previous/last/current billing

month/s or period/s, as applicable, in the standard/required format of

(ii) Notarized Indemnity Bond as per standard Proforma, in case of Final bill.

(iii) No claim - No arbitration certificate as per Proforma at Annexure-C in

Section-F, after the final bill is certified by GIPCL for payment and the

same is made known to the contractor by GIPCL & accepted by the

Bill submitted without any of the above documents shall not be processed for

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

6) MEASUREMENT& DAILY REPORTS

a) The Contractor shall be required to furnish satisfactory job completion report

to GIPCL. The submission of report should be on daily basis, the monthly

bill payment shall be released based on the certified reports of the works.

b) The work to be performed being of a specialized nature, the contractor

should be fully conversant with modern practices and should be able to carry

out handling and maintenance works independently of large thermal power

plant. The contractor shall therefore be required to engage qualified/

experienced personnel to undertake the work specifications specified in

c) Inspection of work will be done by Engineer in Charge or his authorized

representative. If the work is not found satisfactory engineer in charge

reserves the right to take suitable action.

7) MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 15 days from the

time of intimation given by GIPCL.

b) Contractor shall provide independent site supervisor who will be

responsible for supervision and execution of job in specified time with

respect to quality, specifications, site preparations, safety, coordination

with GIPCL, issue of work permits, joint measurements, etc... The

supervisors shall coordinate with the Engineer-in-charge of GIPCL for

proper execution of the job.

c) The resources required for execution of above jobs will vary from time to

time, hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by

him for the work at his own cost.

8) GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by

the company will be applicable for this contract. The same is enclosed herewith.

Bidders are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at

variance with any provisions of the special conditions of contract, then unless

a different intention appears, the provision of the special conditions of contract

shall prevail to the extent of such repugnancy of variance.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

SCHEDULE OF QUANTITIES

ESTIMATED SoR & QUANTITY FOR 2026-27

A. Structural Steel Fabrication, Dismantling & Erection, of structures like platforms, gallery walk-

ways, stair cases, Gratings, steps work, Ladder work, hand railing work, Monorail Door work, any

kind of structural strengthening, modification & replacement work in galleries, trestle, JNT’s and

houses, , platforms, gratings, and miscellaneous structures, structural member of Ash pipe rack,

platforms, gratings, and miscellaneous structures and its associated activities including painting

and its associated activities including painting in Lignite, Limestone and Ash Handling System.

Sr. No. Description of Item UOM Qty Total (Rs.)

1 Fabrication MT 62.15 11266.45

2 Erection MT 82.87 5024.95

3 Re-Erection of same item MT 19.06 4409.90

Dismantling of salvage and shifting to

4 scrap after measuring of the same at MT 91.16 5024.95

GIPCL Weigh Bridge

Supply of Paint with application of

5 Structural steel work MT 88.67 4155.24

Total in Rs. (A)

B. Detailing, Fabrication and erection of hand railing using 32/40 NB G.I Pipes In Lignite

Limestone Handling System.

Sr. No. Description of Item UOM Qty Total (Rs.)

Detailing, fabrication and erecting hand railing

using 32 NB G.I Pipes (B-class with screwed

end with two horizontal rails one at 500mm

and another at 1200 mm above the base level

with vertical pipes at 1000 mm including

provision of all accessories like necessary

bends, ties, junctions, sockets, including all

operations such as cutting, straightening,

1 alignment, grinding, welding, fixing in line and RMT 248.58 461.48

level at all elevation as per specification &

drawing and also including a toe protection MS

plate of 75 x 6, shall be provided for all hand

railing including painting of toe plate with one

coat of primer and two coats of enamel paint

and touching with enamel paint after erection

etc, complete as directed by Engineer in

Total in Rs. (B)

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

C. Fabrication & Erection, Dismantling of Technological Structures like Stringer, Short Support,

seal plate, Skirt Board and its Supporting Structures, Pulley Frames, Chutes & Hoods, Safety

Guards & grills etc. along with its associated activities including painting in Lignite and

Limestone Handling System.

Sr. No. Description of Item UOM Qty Total (Rs.)

1 Fabrication MT 20.70 13335.83

2 Erection MT 20.70 6153.08

3 Re-Erection of same item MT 6.66 5435.08

Total in Rs. (C)

D. Fabrication & Erection, Re-erection Dismantling of Steel Structures of any type along with its

associated activities including painting for quantity up to 250KG at single isolated location at

any height for Lignite, ASH and Limestone Handling System.

Sr. No. Description of Item UOM Qty Total (Rs.)

1 Fabrication MT 4.14 28713.70

2 Erection MT 4.14 12305.83

3 Re-Erection of same item MT 1.62 6048.06

Total in Rs. (D)

E. Replacement of corroded Inspection doors of Chutes, Hoppers and crushers etc including

Sr. No. Description of Item UOM Qty Total (Rs.)

Replacement of inspection doors of

chutes, hoppers, crusher bodies and

1 other equipments. The same is to be Nos. 4.50 2541.29

installed to suit at site

Total in Rs. (E)

F. Cleaning and Refurbishment / strengthening of gallery stools like its top plate, bottom plate,

stiffeners, bearings, stoppers, rocker arm etc. with application of anticorrosive paints.

Sr. No. Description of Item UOM Qty Total (Rs.)

Cleaning and Refurbishment of

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

Supply of anti-corrosive / epoxy type

2 paint with application MT 1.26 5856.69

Total in Rs. (F)

G. Piping work for service water, potable water, zero discharge line, spray water line etc. up to

150 NB is to be carried out with flanges, gasket, valves, and elbows with necessary support with

u-clamp with proper threading/welding.

Sr. No. Description of Item UOM Qty Total (Rs.)

1 Piping Work RMT 82.89 308.31

Total in Rs. (G)

H. Fixing / Replacement of nozzles for water spray system in conveyor galleries, bunker bays,

crusher houses and JNT's Work.

Sr. No. Description of Item UOM Qty Total (Rs.)

Fixing / Replacement of nozzles for

water spray system

Total in Rs. (H)

Note:- Total Work Cost

1. Steel Structural along with fasteners will be in Rs. (I)

Supplied by GIPCL free of cost to Contractor. GST @ 18% (J)

Value with 18% GST is Rs. 33,64,785/- (Rs. Thirty Three Lac Sixty Four Thousand

Seven Hundred Eighty Five only)

My rates are as under.

At estimated value.

_______ %age above the estimated value

_______ %age below the estimated value

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

1) The above rates are inclusive of all labour cost, equipment’s, supervision,

consumables, tools, tackles, all taxes (including GST), royalties, duties,

etc. Rate will be firm for entire contract period of One year.

2) The Amount shall be inclusive of loading and unloading at site.

The GST will be paid as applicable on submission of documents.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

LIST OF ANNEXURES & FORMS

Sr. No. Annexure No. Description

1 Annexure-A Price Bid (As per Section-E of tender document)

2 Annexure -B Checklist for passing the bill

3 Annexure-C Performa Certificate-No Claim, No arbitration

4 Annexure -D List of tools and tackles & consumables

5 Annexure -E Performa of bank guarantee for order performance

6 Annexure -F Performa of bank guarantee for EMD

Schedule of deviation from technical specifications

and commercial terms and conditions.

8 Annexure -H Information containing details of proposal

Declaration Cum Undertaking for safety laws and

Regulations Compliance

Declaration for Contractual Disputes/ Litigations

Document submitted for Pre-Qualification

12 Annexure-L Procedure for Online Payment on GIPCL Website

Certificate of Compliance by Contractor

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

CHECKLIST TO BE SUBMITTED ALONG WITH MONTHLY INVOICE

(BIENNIAL RATE CONTRACT)

1) Work Order/ P.O. No. & Contract value: _________________________________

4) Maximum number of manpower: ___________________________________ per day

deployed in the month

5) Details of Labour License: ___________________________________________

7) Documents attached for verification for the previous month:

• Wage & Attendance sheets Yes / No

• P.F. Challan Yes / No

8) Documents attached for verification:

• Bonus payment register Yes / No

• Leave wage register Yes / No

9) Security Deposit lying with Company: Yes / No

If Yes, d _______

Date: __________________ Signature of Contractor

with official stamp

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

PERFORMA CERTIFICATE

(No claim, No arbitration)

Chief General Manager - Thermal

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under: -

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept

this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not

resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non-compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the

works for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all requirements

of the P.F. Act. We have maintained all records necessary as per the statutory

requirements. We hereby indemnify GIPCL from any disputes arising in future related to

payment of labours, Provident Fund, etc. and confirm that all liabilities of settlements of

disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

List of Tools & Consumables.

SL.NO DESCRIPTION QUANTITY

1 400 Amp. Welding Rectifier / welding Generator 02 No.

2 400 Amp. Welding Transformer. /Plasma cutting machine 03 Nos.

Cutting Torch with hose and Regulator having hose length 5 Sets.

3 minimum 15 Mtr

4 Welding cable 40 Mtr length with holder 06 Nos.

5 Earthing cable 06 nos.

6 Supply cable single phase & 3 phase having 40 Mtr Length 06 Nos. Each

7 Piano wire – 100 Mtr. 02 Nos

8 Water Level – 8MM Dia, 50Mtr. Lg. 02 Nos.

5 Steel Tape – 3 Mtr.

10 Steel Tape – 30 Mtr.

11 D/E Spanner. Complete Set 01 Sets

12 Ring Spanner. Complete Set. 01 Sets

13 Plumbs 02 No.

14 Angle Grinding M/C. (AG – 7 ) & AG-5 03 Nos./ 2 No

15 Pipe Wrench (Small, Big) 02 Nos.

16 Magnetic Drill 02 Nos.

17 D- Shackle (2MT, 5MT, Capacity.) 03 Each.

18 Wire Rope Sling capacity 3&5 MT 05 Each.

15 Mechanical Jack 5MT 01 Each.

20 Sprit Level 02 Nos.

22 Manila Rope (Each 50 Mtr. Long) 3 Bundles

23 Chain Pulley (1 MT) Capacity. 04 Nos..

24 Chain Pulley (2 MT) Capacity. 04 Nos.

25 Chain Pulley (5 MT) Capacity. 02 Nos.

26 Hack Shaw frame with blade 02 Nos.

27 Hand Lamp / Flood light 02 Nos. each

28 Scaffolding material 1 set

25 Chisels 3 No.

30 Torch (Large size) 03 Nos.

31 Line Testers 06 Nos.

32 ELCB for welding machines 08 Nos

33 FBA for cutting torch 10 Nos

34 Trolley for movement of Gas cylinders 03 Nos.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE

BY SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at

PO: RANOLI, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

referred to as “The Company / Owner” which expressions shall unless

repugnant to the subject or context includes its legal representatives,

successors and assigns) has entered into a contract with M/s.

………………………………../ has placed a purchase order on

M/s………………………….(hereinafter referred to as “Contractor(s) /

Seller(s)” which expression shall unless repugnant to the subject or

context includes their legal representatives, successors and assigns )

for…………………………….on the terms and conditions as set out inter

alia, in the Company‟s contract No./ P.O.No.…………..date

…………and various documents forming part thereof hereinafter

referred to as the “said contract” which expression

include all amendments, modifications and / or variations thereto

and whereas the Contractor(s) / Seller(s) has agreed for due

execution of the entire contract and guarantees its performance including

any parts executed through any other agencies / subcontractors AND

WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from

a bank for ….% (……….percent) of the total value of the “said contract”

against due and faithful performance of the “said contract” including

performance guarantee obligations of the contractor(s) / seller(s) for

execution / supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at

……….……..do hereby agree and undertake to pay the amount due and

payable under this guarantee without any demur merely on a demand from

the Company stating that in the opinion of the Company, which is final

& binding, the amount claimed is due by reason of default made by the

Contractor(s)/ Seller(s) in performing any of the terms & conditions of the

said Contract including defect liability obligations, in fulfilling the

performance guarantee obligation or loss or damage caused to or would be

caused to or suffered by the Company by reason of any breach by the

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract.

Any such demand made on the Bank by the owner shall be conclusive as

regards the amount due and payable by the Bank under this guarantee.

However, our liability under this guarantee shall be restricted to

Rs……..(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s) / Seller(s)

in any suit or proceeding pending before any office, court or tribunal relating

thereto our liability under this present guarantee being absolute and

unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not

dependent or conditional on the owner proceeding against the Contractor(s)/

4. The guarantee herein contained shall n o t be determined or

affected or suspended by the liquidation or winding up, dissolution

orchange of constitution or insolvency of the said Contractor(s)/

Seller(s) but shall in all respect and for all purposes be binding and

operative until payment of all money due or liabilities under the said

contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power

Company Limited (GIPCL) that Gujarat Industries Power Company Limited

(GIPCL) shall be at liberty, without the Bank’s consent and without affecting

in any manner the Bank’s obligation under this Guarantee, from time to time,

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the

Contractor under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power

Company Limited (GIPCL) against the Contractor under the terms and

conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation

of any other security held by Gujarat Industries Power Company Limited

(GIPCL) to secure the performance of the obligations of the Contractor under

7. No action, event or condition, which by any Applicable Law should operate to

discharge the Bank from liability hereunder, shall have any effect and

the Bank hereby waives any right it may have to apply such law, so that in all

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

respects its liability hereunder shall be irrevocable and, except as stated

herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke

this guarantee during its currency without previous consent of the

OWNER/PURCHASER and further agrees that if this guarantee is extended

for a period as mutually agreed between bidder & owner/purchaser, the

guarantee shall be valid for a period so extended provided that a written

request for such extension is received before the expiry of validity of

9. We ……………Bank further agree with the Company that the company

shall have the fullest liberty without our consent and without affecting in any

manner our obligations hereunder to vary any of the terms and

conditions of the said Contract(s)/ Order(s) or to extend the time of

performance by the said Contractor(s) Seller(s) from time to time or to

postpone for any time or from time to time any of the powers exercisable

by the Company against the said Contractor(s)/ Seller(s) and to

forbear or enforce any of the terms and conditions relating to the said

Contract(s)/ Order(s) and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said

Contractor (s) / Seller(s) or for any forbearance, act or omission on the

part of the Company or any indulgence by the Company to the said

Contractor(s)/ Seller(s) or by any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have affect of

so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not

exceed Rs…………….(Rupees…………only) and shall remain in force

till..……..Unless a demand or claim under this Guarantee is made on us

within three months from the date of expiry we shall be discharged

from all the liabilities under this guarantee.

Corporate Seal of the Bank By its constitutional

Attorney Signature of

duly Authorized person

on behalf of the Bank

With Seal & Signature

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s. Gujarat Industries Power Company Limited having its

Corporate Office at PO: RANOLI, Dist. Vadodara – 391 350, Gujarat State,

India (hereinafter called “The Company Owner” which expression shall

unless repugnant to the subject or context includes its legal representatives,

successors and assigns) has issued tender paper vide its Tender

(hereinafter called“the said tender”) to M/s.

…………………………… (hereinafter called the said Tenderer(s)” which

expression shall unless repugnant to the subject or context includes their

legal representatives, successors and assigns and as per terms and

conditions of the said tender, the tenderer shall submit a Bank

guarantee for Rs.…………. (Rupees…. only) towards earnest money in lieu

2. We…………………………………………………………Bank having its branch

do hereby undertake to pay the amount due and payable under this

guarantee without any demur, merely on a demand from the Company

stating that in the opinion of the company which is final and binding, the

amount claimed is due because of any withdrawal of the tender or any

material alteration to the

tender after the opening of the tender by way of any loss or damage caused

to or would be caused or suffered by the Company by reason of any breach

by the said tenderer(s) of any of the terms and conditions contained in the

said tender or failure to accept the letter of Intent Agreement or that the

amount covered under this Guarantee is forfeited. Any such demand made

on the Bank by the owner shall be conclusive as regards the amount due and

payable by the Bank under this guarantee, However, our liability under this

guarantee shall be restricted to an amount not exceeding Rs……………….

(Rupees………………. only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the tenderer (s) in any suit or

proceeding pending before any office, court or tribunal relating thereto our

liability under this present guarantee being absolute and unequivocal. The

payment so made by us under this bond shall be a valid discharge of our

liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the tenderer.

ARC Tender for “Fabrication, Dismantling & Erection of Various Steel Structural Work” at Lignite,

Limestone and Ash Handling System of GIPCL-SLPP year 2026-27

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said tenderer(s) but shall in all respect and

for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s) / Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power

Company Limited (GIPCL) that Gujarat Industries Power Company Limited

(GIPCL) shall be at liberty, without the Bank’s consent and without affecting

in any manner the Bank’s obligation under this Guarantee, from time to time,

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the

Contractor under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power

Company Limited (GIPCL) against the Contractor under the terms and

conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation

of any other security held by Gujarat Industries Power Company Limited

(GIPCL) to secure the performance of the obligations of the Contractor under

7. No action, event or condition, which by any Applicable Law should operate

to discharge the Bank from liability hereunder, shall have any effect and the

Bank hereby waives any right it may have to apply such law, so that in all

respects its liability hereunder shall be irrevocable and, except as stated

herein, unconditional in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained

shall remain in full force and effect during the period that would be

taken for the finalization of the said tender and that it shall continue to be

enforceable till the said tender is finally decided and order placed on the

successful tenderer(s) and or till all the dues of the company under or by

virtue of the said tender have been fully paid and its claims satisfied or

discharged or till a duly authorized officer of the company certifies that the

terms and conditions of the said tender have been fully and properly carried

out by the said tenderer (s) and accordingly discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to time

the exercise of any of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not