E-Tender for Supply of Various Fabrication work of items Under Palitana Division.(2nd attempt)

1.8 The "Contract Value" shall mean the total amount indicated in the contract

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic

format on website www.nprocure.com before the validity period mentioned in

tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case.

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

4.1 All interested parties are requested to understand this Tender Document in detail in

order to comply with PGVCL’s requirements including but not limited to the Tender

fees, EMD and deadlines, selection criteria, selection methodology, scope of work,

and minimum technical requirement as per drawing.

4.2 The Bidder is required to carefully examine the tender drawing and documents and

fully inform himself as to all the conditions and matters which may in any way

affect the Work or the cost thereof. If any Bidder finds discrepancies or omissions in

the drawing and documents or is in doubt as to the true meaning of any part, he

shall at once request in writing in advance before filling in the tender, within the

time limit as per Table no 1, for an interpretation / clarification by the PGVCL

PALITANA Division office. Then The PGVCL_ PALITANA Division office will issue

interpretation and clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall form a

part of the tender documents, and accompany the bidder's proposal. In case of

difference of opinion about interpretation of drawing and tender documents etc.

the decision of Executive Engineer, _ PALITANA Division will be final and shall be

binding to the bidder.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge without

misleading PGVCL to be considered for participation in this tender.

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum / Amendment in

the Tender Document till due date of online / off line submission and thereafter. No

separate information shall be sent in this regards and also not publish in newspaper.

5. TENDER FEE (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in

force during this Tender Period.

5.1 The Tender fee is payable, as per following Table, between the dates mentioned in

Table no 1, by cash if total amount of Tender fee plus applicable GST is less than Rs

Table no 1, by cash if total amount of Tender fee plus applicable GST is less than Rs

10,000/- or only by Demand Draft (DD)/ Banker’s cheque, if the said amount is

more than Rs 10,000/-, in favour of the Paschim Gujarat Vij Company Limited

payable at _ PALITANA on any Nationalized /Scheduled banks. Cheque will not be

Tender Fees in Present rate of Total Tender

Sr.No. Tender Amount

Rs. GST Fee in Rs.

Above Rs 5,00,000/-

5.2 The tender fee is non-refundable under normal circumstances, however if PGVCL

decides to scrap/cancel the tender by one or another reason, in which bidders are

not responsible for cancellation/scrap of tender, in such case tender fee may be

refunded excluding GST to bidder(s),at sole discretion of PGVCL.

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1 ,by cash if total

amount of EMD is less than Rs 10,000/- or by Demand Draft (DD)/Banker’s cheque,

if the said amount is more than Rs 10,000/-, in favour of the Paschim Gujarat Vij

Company Limited payable at PALITANA on any Nationalized/Scheduled banks or by

Bank guarantee from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only. Cheques will not acceptable. The EMD

Amount is 1 % of the Tender Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD or DD for tender fees & EMD

should be submitted in sealed cover & This cover shall be clearly marked as “Cover

No 1:-Tender fees & EMD for Tender no. __” along with the name and stamp of

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after

the said bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the

date of LOA of the contract or fails to sign the contract agreement then the EMD

amount will be forfeited in favour of PGVCL without any notice or and action for

“Stop deal” will be initiated as decided by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase

Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro

Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per the

Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with

NSIC/DGS&D/CSPO, Registration Certificates for the item under Tender will be

eligible for exemption from payment of EMD on submission of notarised copies of

their SSI (SSI/ MSME Part-II/Udhyog Adhar Memorandum) & NSIC/DGS&D/CSPO

Registration Certificates in EMD Cover No-1. The Certificates should indicate the

service/works of items/work offered. This benefit of exemption will not be

admissible if they take part in the tender indirectly either through their dealers,

agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not

eligible for any exemption, will be rejected without entering in to further

Correspondence in this regard and no reference will also be made.

7. In case of On line Tender

7.1 Technical Bid cover:-

Copy of documents mentioned in Sr. No. 2.3 of section-I are mandatory and to be in

submitted through sealed cover. This cover should be clearly marked “Cover No

2:- Technical bid for Tender no.__________ with due date & time” along with

the name and stamp of bidder.

7.2 Price Bid cover:

7.2.1 The bidder must clearly quote their offer in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender rate in figure as well as

in words. The bidder shall specify applicable GST with their offer separately. The

bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any

total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty to

decide the matter as it deem fit.

Further bidders, for “On line tenders”, are requested to submit price – bid on-

line only and not to submit the price bid in physical form. This is mandatory. If

price bid is submitted in physical form, same will not be opened and only on-line

submitted price bid will be considered for evaluation. In On Line price Bid, GST is

to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any

reasons thereof.

8. In case of Off line Tenders

8.1 Technical Bid cover

Copy of documents mentioned in Sr. No. 2.3 of section-I are mandatory and to be in

submitted through sealed cover. This cover should be clearly marked “Cover No

2:- Technical bid for Tender no.__________ with due date & time” along with

the name and stamp of bidder.

8.2 Price Bid cover:

8.2.1 The bidder must clearly quote their offer in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender rate in figure as well as

in words. The bidder shall specify applicable GST with their offer separately. The

bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any

total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty to

decide the matter as it deem fit.

For off-line tender bidder must submit schedule B in sealed cover. This cover shall

be clearly marked,“Price bid cover-3for the tender No._____” along with name &

stamp of bidder.

8.2.2 No deviation in terms & condition in Schedule-B and Technical Specification will be

entertained. All the documents related to this Tender shall be final and binding to

all the bidders. Any ignorance for this shall not relieve the contractor from their

contractual liability arising as per Tender documents.

9 The works referred herein shall cover the entire scope of the Tender.

10 The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

11 Executive Engineer, PGVCL, PALITANA Division reserves the right to place the order

more than one bidder if required.(subject to price matching with L1 bidder)

12 Does not anticipate change in the PGVCL ownership during the proposed period of

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in

Table1,PGVCL may, for any reason, whether at its own initiative or in response to a

clarification requested by a respective bidder, modify the bidding documents by

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in

case of on line tender, PGVCL will bear no responsibility or liability arising out of

noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be

given due consideration by the bidders while they submit their bids and invariably

enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no

any further communication in the matter will be entertained.The Bidders must

ensure that all the Annexures are completely filled in their tenders and the

information called for is given in totality. A set of complete tender documents is

required to be submitted duly signed and stamped by authority competent to sign

on behalf of bidder on each page as a token of unconditional acceptance to the

conditions of various clauses of tender documents. The bidder's bid and the

documents attached there to shall be considered for forming part of the contract

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and

PGVCL web site www.pgvcl.com (For view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to

Cover-1:- Tender fee & Earnest Money Deposit (Bid-Security), as per relevant

clause No 5 & 6 of this section-I.

Cover-2:- Technical Bid

It must contain Tender Document duly signed & stamped, documents furnished by

bidder, schedules, undertaking, qualifying requirements etc. as per relevant

clause No. 7 & 8of this section-I

Main Cover:- It contains Cover I and Cover II.

Note:- Cover-1& Cover-2 shall be individually sealed and super scribed as

indicated above and should be enclosed in Main Cover. This main cover marked as

“Main Cover for the Tender No ______ along with the name and stamp of bidder.

 This main cover must be submitted physically, within time limit as mentioned in

table no1 sr no. 9, by registered Post A.D. or Speed Post only, “NO COURIER

SERVICE OR HAND DELIVERY” will be allowed, to

following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

PALITANA /Division,

Address:-HAVAMAHAL ROAD,PALITANA.

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL web site

www.pgvcl.com (For view & down load only).

14.3.2 The bidder has to follow instruction given in this section point no

Cover-1:- Tender fee & Earnest Money Deposit (Bid-Security), as per relevant

clause No 5 & 6 of this section-I.

Cover-2:- Technical Bid

It must contain Tender Document duly signed & stamped, documents furnished by

bidder, schedules, undertaking, qualifying requirements etc. as per relevant

clause No. 7 & 8of this section-1

Cover-3:-Price Bid cover

Main Cover:- It contains Cover-1, Cover-2 and Cover-3.

Note:-Cover-1, Cover-2 and Cover-3 shall be individually sealed and super scribed

as indicated above and should be enclosed in Main Cover-III. This main cover III

marked as “Main Cover No-III for the Tender No ______ along with the name and

stamp of bidder.

 This main cover must be submitted physically, within time limit as mentioned in

table no1 sr no. 9, by registered Post A.D. or Speed Post only, “NO COURIER

SERVICE OR HAND DELIVERY” will be allowed, to following address:

Superintending / Executive Engineer,

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

PALITANA /Division,

Address:-HAVAMAHAL ROAD,PALITANA.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules

and other details called for in this specification and keep himself fully informed

about all which may, in any way, affect the work, or cost thereof. The bidder should

sign on each page of tender documents, failure to furnish the required information

or submission of tender not as per the terms & condition will be at the Bidders risk

may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSECL) under GUVNL are under criminal

investigation for any kind of fraud for public and theft of material or/and with

handlings the material and any civil and/or criminal case pending at any stage than

offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the

Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering)

and physically submitted documents of bidder, offer of the same shall be liable for

rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript

in the bid shall be ignored and will not be considered authentic unless same are

signed with Bidder's Stamp/Seal.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:-

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case

which are received after due date and time of the receipt of tender irrespective of

delay due to postal services of any other reasons and company shall not assume any

responsibility for late receipt of tender. Any correspondence in the matter will not

be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall

be accompanied by its translation in English. Failure to comply with this may

disqualify a bid. In the event of any discrepancy in meaning, the English language

copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the

person or persons making the bid and must be signed and sealed by the bidder with

his usual signature. The name of all persons signing should also be typed or printed

below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the Secretary or

other person or persons authorized to bid on behalf of such corporation/ company in

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing

Director' 'Secretary', 'or other designation without disclosing his principal will be

17.4 Satisfactory evidence of authority of the person signing on behalf of theBidder shall

be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the

17.6 Erasures or other changes in the bid documents shall be over the initials of the

person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents &

then they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 90 DAYS from the date set for opening

of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by

each bidder in his bid for the complete scope of works including GST and applicable

cess will be evaluated by the PGVCL to ascertain the best and lowest evaluated bid

in the interest of the PGVCL, for the complete fabrication work covered under

drawing and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

However, the PGVCL shall be entitled to award the contract at the lowest of the

prices arrived at from schedule, identified for that purposes, in the bid proposal

If the bidder does not accept the correction of the errors as above, his bid will be

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by

22.2 The contract will be awarded to the best qualified and responsive bidder offering

the lowest evaluated bid in conformity with requirements of these specifications

and documents and PGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed

out in these documents and specifications. A responsive bid is one which accepts all

terms and conditions of these specifications and documents without any

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line

with the terms and conditions specified in the tender.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL PALITANA Division office may ask bidder

to submit required documents other than mentioned in section I Point no 2.3, if

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this

Tender consist _365_Days. The commencement date of Order shall be Date of issue

25. GENERAL CONDITIONS

25.1 Raw material (in MT/KG) will be issued from respective division stores or RSO

whichever is applicable.

25.2 All type of transportation, loading & unloading, stacking will be bared by

contractor at his own cost & risk.

25.3 Extra charge will not be paid to contractor for cutting of raw material if cutting

is required at division stores/RSO/other division store from where raw material is

25.4 Raw material will be issued by weight (MT/KG) and finished goods will also be

accepted by weight only. The weight difference between raw material (i.e

issued material by store) and received material (i.e finished good and scrap)will

be maximum upto 0.5% of weight of raw material issued.(The weight of scrap is

limited maximum upto 1% of total weight of raw material issued) Weight

measurement will be done in presence of PGVCL authorized representative.

Charges of weigh bridge will be borne by contractor.

25.5 Contractor shall provide 2 coats of ISI mark red oxide to finished goods. Cost of

red oxide will be borne by contractor.

25.6 After issuing of raw material till receipt of finished goods to the PGVCL store, all

responsibilities will be of contractor.

25.7 During any kind of work in PGVCL premises or any premises of subsidiary

company under GUVNL, if any kind of accident occurs then contractor is

responsible. PGVCL is not liable for any kind of accident.

25.8 he raw material issued by the Division Store must be processed and prepared

strictly according to the instructions provided by the Engineer-in-Charge.

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company

Registration along with a copy of Proprietorship/ Partnership/

the Partnership Deed/ Article of Private Limited/ Public Limited

Association and Memorandum of

Name and designation of the

representative of the Bidder to

6 whom all reference shall be made

to expedite technical co-

7 Office Address

Stores Address where materials 1)

8 issued by PGVCL will be stored(if 2)

Store Documents to be submitted

(Rental/Ownership)

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of No._______________________

labours in the name of bidder Nos of Labours Insured in this

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of

myKnowledge and belief. If any information found to be concealed, suppressed or

incorrect at later date, our tender shall be liable to rejected and our company

debarred from executing any business with PGVCL.

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful

Bidders indicating the quantity allocated to them and the security deposit amount to

be deposited by them with PGVCL. Short listed Bidders will be required to deposit

the requisite security deposit within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and,

if the amount is more than Rs. 10000.00 then will be payable by Demand Draft (DD)

or Bank Guarantee (BG) from Nationalized / Scheduled Banks as per Govt. GR No.

EMD / 10 / 2019 / 50 / DMO dated 18.06.2019 & update time to time will be

acceptable. DD should be drawn on any Nationalized /Scheduled banks in favour of

Paschim Gujarat Vij Company Ltd. payable at PALITANA or by Bank guarantee from

any Nationalized/Scheduled nationalized bank decided by Government of Gujarat

time to time only.Cheque will not be acceptable.

2.2 The successful Bidders will be required to deposit the requisite security deposit

within 15 days from the date of issuance of LOA of an amount equivalent to 5 % of

the value of the work to be allotted to him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one

time validity till the completion of awarded work of this work order.Bank Guarantee

for interim period will not be allowed.BG against Security Deposit shall be suitably

extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier

should undertake to renew the Bank Guarantee at least one month prior to expiry of

the validity failing which PGVCL will be at liberty to encase the same. CORPORATE

GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will lead to

forfeiture of the Security Deposit up to 100% and will lead to disqualification of the

bidder to transaction business with PGVCL for at least TWO years or the time

duration as may be decided by the Managing Director, PGVCL.

2.7 Security deposit will be returned on after completion of awarded work.

2.8 If the successful Bidders fails to pay security deposit within given time limit then

the letter of acceptance will stand cancelled. EMD amount will be forfeited in

favour of PGVCL without any notice or/and action for “Stop deal” will be initiated

as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the date

of issue of LOA, on duly notarized Stamp Paper of Rs 300/-as per Company’s rules in

the prescribed form of the P.G.V.C.L. attached with this Tender. The expense for

the above will have to be borne by the successful Bidders.

4. For the Tendered work, raw material will be issued by PGVCL. Any other related

material required to carry out work mentioned in Schedule A is to be bought by

Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also

responsible to any type damages to any property and any kind fatal/non-fatal

accidents to anybody during the fabrication work. Insurance of all workers is

compulsory, who are involved in Execution of Tendered work. There will be no any

financial liabilities of PGVCL for damage charges paid such way.Copy of valid Labour

Insurance Policy in the name of bidder is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be

granted and Penalty with GST and applicable cess will be levied on delayed portion

9. Excess material & scrap is to be credited with finished good at respective Stores of

PGVCL on completion of work.

10. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and the

expense for the above is to be borne by Bidder. Solvency Certificate is to be

submitted as per PGVCL rules and Tender Condition.

11. Bidder is solely responsible for the material supplied by PGVCL.

12. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour

arises, due to want of any materials or any other situations.

13. PGVCL have full rights to accept or reject the offer received against the Tender

without giving any reason.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER

RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force

in India, including any such laws passed or made or coming into force during the

period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever is

higher. The wages of every contract labour employed by him under this contract

shall be paid by him before the expiry of 7th day of the month irrespective of which

the wages are payable i.e. wages of a last month have to be paid by him in the first

week of the next month). The contractor shall have to make wages to his workers

through bank only. The agency shall have to submit the copy of a letter given to the

Bank advising for crediting wages in individual account of the workmen along with

photocopy of the cheque showing total payment to be made to all such workmen

whose accounts are operated in that branch. (If there is more than one Branch, the

agency will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company

so that in case of labour trouble etc. the contractor can be contacted. The

contractor shall arrange to have his office outside the factory premises and the

contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment Act

(As the case may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract

labour (regulation and abolition) Act for employing necessary manpower required

by them. In absence of such license, the contract shall be liable to be terminated

without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and

keep the PGVCL indemnified in respect thereof. Some of the major liabilities under

various labour and industrial laws which the Contractor shall comply with below

7.1 Payment of contribution by way of employer's contribution towards provident fund,

administrative charges etc. at the rates made applicable from time to time by the

Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with

the office of the commissioner of labour as per the Contract Labour (Regulation

and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act

rules framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of

one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per

industrial Dispute Act. Any payment to the Contractor's employee arising out of any

claim of disputes under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed

or any government Contractor under any of the provisions of the Minimum wages

act, Payments of wages Act, Employee's compensation Act, Contract Labour

regulation abolition Act, Employee provident fund or any other law due to act of

omission of the Contractor, the PGVCL may make such payment and shall recover

the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as

may be necessary to cause of observe, or for non-observance of the provisions

stipulated in the notifications/byelaws/Acts/Rules/Regulations/ including

amendments. If any, on the part of the Contractor, the PGVCL shall have the right

to deduct any money due to the successful bidder under this contract or any other

contract with the PGVCL including his amount of security deposit for adjusting the

payment. The PGVCL shall also have right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation

fund and under the liabilities insurance. The Contractor will arrange insurance

policies for arranging payment to his staff injured / met with accident (Fatal /

nonfatal) on duty of sufficient amount as per Labour laws. In case of any such

happening Contractor will be liable for any other payment to workers / staff

engaged as per existing rules. Contractor will not make any such payment to the

Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various labour laws, in force from time to time, from

statutory authorities like GOI-GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder

should submit the details of their labourer such as a full name, address and age with

proof and subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at

their works for daily supervision and for maintenance of various register and records

required under the law and contract. No payment for supervision shall be

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of

14. EMPLOYMENT OF LABOUR:

In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act,

Payment of Wages Act, Employee Compensation Act, Contract Labour Regulation

Abolition Act, Employee Provident Fund or any other law due to act of omission of

the Contractor, PGVCL may make such payment and shall recover the same from

the Contractor’s bills.

15. PROVIDENT FUND-EMPLOYEE PENSION SCHEME AND DEPOSIT LINKED INSURANCE

The Contractor shall submit along with their bill (month wise) a Statement

regarding deduction against employees Provident Fund and employee Pension

Scheme in respective of each concerned employee provident fund and employee

Pension Scheme at the rate at admissible (or at the rate made applicable by the

Government from time to time) of the wage.The contractor shall deposit the

contractor's contribution and his workers’ contribution towards Provident Fund and

employee Pension Scheme & employee deposit linked insurance scheme with

respective RPFC.

16. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited

by the Contractor with respective Regional Provident Fund Commissioner at the

rates applicable.

17. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the

Contract Labour shall be provided by the Contractor to his, workers. He shall

maintain Leave Records, Leave Cards for individual labourer which shall be duly

verified, approved and certified by the Authorized Officer of PGVCL. Remuneration

for such leave period shall be fully borne by the Contractor.

18. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

19. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per

rates fixed under the Minimum Wages Act. The wages of every Contract Labour

employed by him under this contract shall also be paid by him before the expiry of

7th day from the last day of the month in respect of which the wages are payable

(i.e. wages of a month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor

shall be punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so

that, in case of labour trouble etc. the Contractor can be contacted. The

Contractor shall arrange to have his office within working area and the contractor

keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor

and if it is not taken, offer of the firm will not be considered. The attested

documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund

scheme and employees’ pension scheme and their contributions are remitted

regularly to the concerned RPFC. The photo copies of the Chelan in this regard

should be collected from the concerned contractor and kept in the file of the

concern contractor.

20. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and

employees of the Company, also engineer in charge and his staff against all

actions, proceedings, claims of demands, coasts and expenses, which may be made

against the Company or Government for or in respective of or performance of his

obligation under the contract documents the Company shall not liable for or in

respective of or in consequence of any accident or inquiry to any workman or other

person in the employment of the contractor or his sub-contractor and the

contractor shall Indemnify and keep indemnified the Company against all such

damage and compensation and against all claims, demands, proceedings costs,

charges and expenses whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out

in Clauses titled Insurance Bidder’s attention is specifically invited to these

clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities

under the Contract.

The Contractor at his cost shall arrange, secure and maintain all insurance as may

be pertinent to the Works and obligatory in terms of law to protect his interest and

interests of the PGVCL against all perils detailed herein. The form and the limit of

such insurance as defined herein together with the under-writer in each case shall

be acceptable to the PGVCL. However, irrespective of such acceptance, the

responsibility to maintain adequate insurance coverage at all time during the

period of Contract shall be of Contractor alone. The Contractor’s failure in this

regard shall not relieve him of any of his contractual responsibilities and

obligations. The insurance covers to be taken by the Contractor shall be in the

name of the Contractor. The Contractor shall, however, be authorized to deal

directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely

convertible currency.

22. Any loss or damage to the equipment during handling, transportation, storage,

finished goods, putting in to satisfactory operation and all activities to be

performed till the successful completion of finished good shall be to the account

of the Contractor. The Contractor shall be responsible for preference of all

claims and make good the damages or loss by way of repairs and/or replacement

of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of

Contract. The Contractor shall provide the PGVCL with copy of all insurance

policies and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the PGVCL immediately after such

insurance coverage. The Contractor shall also inform the PGVCL in writing at least

sixty (60) days in advance regarding the expiry/cancellation and/or change in any

of such documents and ensure revalidation, renewal etc., as may be necessary well

23. The perils required to be covered under the insurance shall include, but not be

limited to fire and allied risks, miscellaneous accidents (erection risks) workman

compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot

and strikes and malicious damages, civil commotion, weather conditions, accidents

of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including

delivery of goods and other costs till the equipment is delivered at Site. The

insurance policies to be taken should be on replacement value basis and/or

incorporating escalation clause. Notwithstanding the extent of insurance cover and

the amount of claim available from the underwriters, the Contractor shall be liable

to make good the full replacement/rectification value of all equipment/materials

and to ensure their availability as per project requirements.

24. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL

may from time to time, during the pendency of the Contract, ask the Contractor in

writing to limit the insurance coverage, risks and in such a case, the parties to the

Contract will agree for a mutual settlement, for reduction in Contract price to the

extent of reduced premium amount. The Contractor, while arranging the insurance

shall ensure to obtain all discounts on premium which may be available for higher

volume or for reason of financing arrangement of the project.

25. The clause entitled ‘Insurance’ covers the additional insurance requirements for the

portion of the works to be performed at the Site.

26. The successful bidder will not be allowed to work after working hours except in

special case, if any.

27. The successful bidder has to engage required strength of skilled persons for

fabrication work and proper supervisor to avoid complication and unnecessary delay

to complete work timely. The successful bidder will be solely responsible for labour

claims arising out of the labour employed for this job.

28. The successful bidder should furnish details of past experience of such job of similar

nature completed by him satisfactorily within the time limit in PGVCL will be

29. The successful bidder will be abide by and fulfil all the terms and provisions of the

“Tender and contract” for works as applicable and in case of any default there to

the PGVCL Company shall forfeit the S.D. or any other action as may be decided by

Executive Engineer PALITANA Division.

30. The successful bidder will certify that he has complied with the provisions of

Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable.

Copy of challans of PF related to be submitted along with bill.

31. The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working days.

In the event of placing order, the successful bidder will be bound to the terms &

conditions of the booklet. All the usual terms and conditions of the Company

though the same might have not been mentioned in this specification or contractor

booklet will applicable to this contract, and the decision of the Executive Engineer,

PALITANA Division shall be binding on the Contractor.

TAXES and Duties: GST

1. The rates are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services. The amount and % of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all applicable

Tax/Cess under GST Laws.)

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory,

certifying that you have not claimed Refund of any applicable GST and Cess, charged

to COMPANY or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed

by you, it will be immediately passed on to the COMPANY, without COMPANY making

any specific Claim, for the same, either from the Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate

of GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY

may at its discretion consider such offer with presumption of highest applicable rate

of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event

of withdrawal/cessation of the Supplier from Composition scheme during the tenure

of the contract, the rate mentioned in the price bid shall be final and any additional

GST will have to be borne by the tenderer. In no case additional amount towards tax

or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the

invoice shall be borne by the Supplier/Contractor. However, any refund received by

the supplier / contractor on account of GST charged from the company; such refund

shall have to be passed on to the company, along with interest if any. Such refund

along with interest needs to be passed on suo moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid/short paid to the

government or fail to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.In case, Govt.

revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit

of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time. PGVCL’s GST Registration No.is

24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties, levies

and taxes lawfully assessed against the Contractor for his personal income &

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate

will be issued to the contractor, however added as contractor has to submit separate

invoice for supply parts item as well as works part item separately, otherwise TDS

will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay

the same to the respective Govt. Department. Tax will be deducted as per

applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS,

welfare cess or any other taxes applicable time to time etc. All other statutory

liabilities towards this contract will be on your part.

13. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within

the contract period will not be considered except GST. No statutory variation will be

given for this work except GST.

However, if any decrease takes place within or after the contractual delivery period,

the advantage will have to be passed on to PGVCL.

14. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and depositing the

same with the concerned authorities.

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person

employed of the Contractor or his subcontractors for the purposes of the Works.

TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / drawing,etc. he shall before signing the contract submit the particulars

thereof to PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any

1.3 The execution of work should be commenced as per the instruction of the Engineer

In Charge as per actual requirement and should be completed within the time limit

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the

work altogether or reduce or cut it down. If the work is stopped altogether, the

Bidder shall only be paid for work done. If the work is cut down the Bidder shall

not be paid for the work as so cut down, but in neither case shall be paid any

compensation what so ever for the loss or profit which he might have made if he

had been allowed to complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered

post or e-mail or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder.

1.6 The successful bidder shall be responsible for any damage to the material during

transit due to improper or inadequate stacking, handling, cutting, transportation,

loading and unloading. Adequate protection must be provided for storage at site.

The successful bidder without any extra cost shall supply any material found short

inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within three

days’ notice given in writing to the successful bidder and if he fails to comply with

the notice, then in such a case PGVCL shall be at liberty to get the work or any

part of it, executed through any other agency/Bidder in the manner and on the

terms it thinks proper. If the cost of executing the work as aforesaid shall exceed

the balance due to the Bidder, and the Bidder fails to make good the deficiency,

PGVCL may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by

the Bidder under this contract and stores where material issued by PGVCL is

stored. All the works shall be carried out by the Bidder to the satisfaction of

1.9 The sub work order will be issued as per requirement time to time for the item

mentioned in schedule B. The PGVCL reserves the right for revising or omitting any

of the items. The actual work executed by the successful bidder will be calculated

at the rate given in the contract schedule of the rates binding to the successful

1.10 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any

account whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In

Charge and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, PALITANA daily for the availability of

materials required for this work, failing to which this work order shall be

terminated without giving any notice.

1.15 The successful bidder has to maintain work register covering all aspects of material

received, utilized, finished & scrap for day to day work and has to produce the

same to Engineer In Charge on demand.

1.16 In case of any dispute doubt, the decision of Executive Engineer PALITANA Division

shall be unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after successful

completion of order.

1.18 All legal complication of disputes is subject to PALITANA jurisdiction only.

1.19 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

1.20 The successful bidder will have to make his own arrangement for required all kinds

of tools, tackles, required for the execution of work.

1.21 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with

division office, and his sole discretion and his decision shall be binding to the

successful bidder and shall be considered as final and unchallengeable.

1.22 The successful bidder will have to give indemnity bond to PGVCL against any

possible claim of compensation for damage to Contractor’s equipment or staff or

any of third parties during the execution of work as per attached format.

1.23 The successful bidder will have to complete entire work as per order for the items

mentioned in Schedule-B of order awarded to him, as per directive and instruction

of Engineer In Charge. If he fails to do so entire work will be carried out at the risk

and cost of Contractor.

1.24 The contractor must engage sufficient knowledgeable person for execution of

1.25 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of

all relevant Govt. Authorities from the bill.

1.26 The tender include all minor accessories and items of work which may not have

been specifically mentioned in the drawing / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in

respect of such minor accessories and item of work.

1.27 The successful bidder shall not refuse to execute the work order at any time and it

will be his sole responsibility to execute and complete this work as per the

instruction of Engineer In Charge.

1.28 For shortage of any materials issued by the PGVCL for the work, recovery shall be

made from you, on the basis of prices of the materials (prevailing on the date of

settlement of materials account) plus 22% storage , handling & contingency

1.29 The successful bidder has to carry out all the works in accordance with revised and

latest provision under I.E. Rule Act made there under and as per instruction of

Engineer In Charge.

1.30 All the materials issued by PGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which PGVCL shall initiate Police

action. Similarly as per instruction of Engineer In Charge, you have to credit the

material at PGVCL store without any loss of time failing to which PGVCL shall

initiate Police action.

1.31 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.32 The contractor has to follow all labour laws, safety rules and regulations. The

PGVCL does not take any responsibility in case of accident or injury to the workers.

The safety, security of men, materials and equipment shall be sole responsibility of

the contractor.

1.33 The compliances of all Central / State Govt. Rules, safety and insurance rules etc.

and that of local body is a must condition for the successful bidder.

1.34 The contractor shall be responsible for breakages, losses and a theft of material

during transit or after the materials issued from the stores till the completion of

work and is taken over by the PGVCL.

1.35 As regard damages to the raw material, finished good, successful bidder himself

will be responsible. If there is any compensation to be paid in respect of

“WORKMAN” Compensation Act or any other statutory provisions, the same will be

paid by contractor directly. If he thinks fit, he may take necessary insurance

covering at his cost.

1.36 The successful bidder shall co-operate with the PGVCL for taking measurement etc.

as early as possible and he shall fulfil the entire requirement which is necessary to

finalize the accounts.

1.37 The successful bidder shall not refuse to execute this work order at any time and it

will be his sole responsibility to execute and complete this work as per the

instruction of Engineer In Charge.

1.38 The fabrication work should be carried out according to the tender drawing and as

per instructions and programmed laid out by the Engineer in charge. Contractor has

to ensure safe loading, unloading & carting of material of all raw material, finished

good & scrap as per standard norms.

1.39 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of PGVCL.

1.40 Under the Contract, the Contractor shall be responsible for loss or damage to the

material until the successful completion as defined elsewhere in the Bid document.

1.41 All demurrage, wharf age and other expenses incurred due to delayed clearance of

the material or any other reason shall be to the account of the Contractor.

1.42 The law applicable to the contract shall be the laws in force in India. The courts of

_ PALITANA shall have exclusive jurisdiction in all matters arising under the

2. PRICE EVALUATION

No price preference shall be given on any account. All tenders must be submitted

firm price basis (Inclusive of GST) and lowest evaluated bid in the interest of the

PGVCL, for the complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to

match their end cost with end cost of L-1 technically acceptable bidder. PGVCL

(tender Inviting Authority) may go to the L-2, L-3 and so on depending upon the

requirement. If PGVCL (tender Inviting Authority) feels that there is lack of serious

competition or any other reasons, PGVCL (tender Inviting Authority) may negotiate

with the L-1 party. PGVCL’s (tender Inviting Authority) decision shall be final and

binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Fabrication work :-

The Contractors whether non-experienced / New or experienced / Regular who

have confirmed /fulfilled pre eligibility criteria , as mentioned in Sr. No. 2 of

Section 1, will only be considered for price evaluation. PGVCL will not consider

the, price bid of any contractor who does not confirm / fulfil the eligibility criteria

as mentioned in Sr. No. 2 of Section

3.1.1 While placing the order, the quantity distribution to each new contractors / new

firms shall be restricted up to 30 % of the tender amount for all such new bidders

provided the price of New contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular contractor

only after full filing experience criteria as mentioned in Bidders qualifying criteria

as per Sr. No. 2 of Section

3.1.2 The new contractor will be asked to match the L-1 prices of the new contractor

only and the Regular contractor has to match the L-1 price of the

Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very

high, the above condition no. 3.1.1 shall be suitably relaxed by PGVCL. L-1 regular

contractor however will get heavy weightage in order placement.

4. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted to contractor from

respective stores of PGVCL jurisdiction and successful bidder has to take delivery

from these stores at his own cost.

5 Contractor will be issued only 5 (Five) Sub work orders at a time. He will be issued

sixth Sub Work Order only after the submission of measurement sheet with

material account statement for any of the five previously issued Sub Work Orders.

6 TAKING DELIVERY AND INSURANCE:

6.1 The contractor has to keep all materials in safe custody and transport to the

respective store/works and will be fully responsible for any damage to or loss of all

materials at any stage during transportation & job work till taking over by PGVCL

6.2 PGVCL must have access to fabricator Store/s or works at any time of Day

throughout the contractual period and Contractor will cooperate for verification of

such store/s/works and Inventory accounting. Failing to which actions may be

initiated after issuance of required Notice to the Contractor. Store address/s is to

be mentioned in the “General information about the Bidder” under Section I of this

Tender.If any change in store/works address same must be informed to engineer in

charge prior to shifting of premises.

6.3 The Contractor shall have total responsibility for the entire materials stored, loose,

semi-fabricated in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials from theft,

fire pilferage and any other damages and loss. It shall be the responsibility of the

contractor to arrange for security till the finished goods are finally taken over by

6.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage insurance cover at his cost to the extent

of 100 % cost of materials, which are required to complete the work. Contractor

shall have to take comprehensive insurance policy equivalent to the Order Value

against any loss, damage, theft, pilferage, fire etc. for the complete period of

storage & fabrication up to the time of taking over by PGVCL. The Contractor shall

deal directly and pursue the claim with the Insurance Company and shall be

responsible in regard to maintenance of all insurance coverage as well as for

settlement of claim. The proof of insurance policy taken by the successful

Contractor shall be furnished to Engineer-In-Charge. In absence of the above

insurance policy, Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be

responsible to lodge, pursue and settle all the claims with the Insurance Company

for all items, materials and the PGVCL shall be kept informed about it. Contractor

shall replace the lost / damaged materials / items promptly irrespective of the

settlement of the claims by underwriter and ensure that the work progress is as per

agreed schedule. The loss, if any, such replacement will have to be borne by the

Contractor and PGVCL will not entertain any claim / representation in this regard.

However it will be contractor's responsibility to insure the entire project is taken

over by the PGVCL.

7 Account of material issued

7.1 The successful bidder shall have to maintain accurate day to day item wise account

of use of issued materials which shall be got checked from time to time by the

Engineer In Charge of the Company. The contractor will be responsible for custody

and preserving the issued raw materials & finished goods are handed over by him

after completion.

7.2 After completion of the work against each Sub Work Order, all the remaining

material, finished goods & scrap shall be returned to the respective divisional

/Regional stores at contractor’s cost.

8 Work Completion Period:

8.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within _365 Days from the Date of issue of Work Order.

8.2 Time limit of each sub work order should be maximum up to 45 Days. However,

actual time limit will be considered as per sub work order.

8.3 The completion time allowed for each Sub work Order shall be strictly observed.

9 Time limit extension and penalty (+GST & cess as applicable) will be applicable,

as per Clause No. 11of this section.

10 CHANGE OF QUANTITY

10.1 During the execution of the Contract, the PGVCL reserves the right to increase or

decrease the quantities of items under the Contract but without any change in unit

price or other terms & conditions. Such variations unless otherwise specified in the

accompanying GCC and/or drawing, shall not be subjected to any limitation for the

individual items but the total variations in all such items under the Contract shall

be limited to the extent of 30% (Thirty Percent) of the contract price by way of

suitable amendment to the contract.

10.2 The Contract price shall accordingly be adjusted based on the unit rates available in

the Contract for the change in quantities as above. The base unit rates, as

identified in the Contract shall however remain constant during the currency of the

Contract, In case the unit rates are not available for the change in quantity, the

same shall be subjected to mutual agreement.

11 Penalty with GST:

11.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not

completed within the scheduled period as prescribed in Sub Work Order, penalty +

GST and cess as applicable at the rate of 0.5 % per week or part thereof on

delayed portion subject to maximum up to 10 % of the sub work order Value with

GST and cess as per applicable rate. This will be deducted from the bills payable

either against this contract or any bank guarantee or any other amount payable

under any other contract with the PGVCL. For Penalty calculations or Time limit

Extension, following points are to be observed.

11.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on

which the first material is issued against the Sub Work Order.

11.3 If material is not available in respective stores then “NO STOCK” stamping by Store

In-charge/Store Keeper must be taken against the particular item by the

11.4 In Case of non-availability of Material, contractor must visit the respective store

every fortnight and no stock material details are to be submitted to respective

Executive Engineer and concerned SDO.

11.5 TLE of Sub work order can be granted on the basis of above such documents

produced by Contractor.

11.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-

11.7 At the time of submission of Bill against SWO, all such Documents are to be

submitted by contractor for waiver of Penalty if applicable.

11.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12 Payment terms shall be as follows:

12.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with following

• Inspection Report of each lot by PGVCL authorized inspection Officer not below the

rank of Junior Engineer.

• Material Accounting for fabricated item duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is

• Copy of Insurance Policy against the Material equivalent to the Order Value as per

Tender Condition No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the

actual date of completion of work to respective division Office.

• DOP is to be followed for Payments against the Work Orders.

12.2 The time limit for the work may be reduced and contractor should make all his

efforts to complete the work within stipulated time limit as may be given by the

Engineer In Charge depending upon emergency of work.

13 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties

13.1 War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo;

13.2 Rebellion, revolution, insurrection, military or usurped power and civil war.

13.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from

any nuclear waste from the combustion of nuclear fuel, radioactive toxic

explosive, or other hazardous properties of any explosive nuclear assembly or

nuclear components thereof;

13.4 Riot, commotion or disorder, except where solely restricted to employees of the

13.5 Neither party shall be considered to be in default or in breach of his obligations

under the Contract to the extent is that performance of such obligations

prevented by any circumstances of Force Majeure that arise after the date of the

Notification of Award.

13.6 If either party considers that any circumstances of Force Majeure have occurred

which may affect performance of his obligations he shall promptly notify the other

13.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavour to continue to perform his obligations under the Contract so far as

reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the

steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall not

take any such steps unless directed so to do by the Engineer-in-Charge.

13.8 If circumstances of Force Majeure have occurred and shall continue for a period of

180 days, notwithstanding, the Contractor may by reason thereof, having been

granted an extension of Time for Completion of the Works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at

the expiry of the period of 30 days Force Majeure shall continue, the Contract

shall terminate.

14 COMPLETION OF WORK:

The successful bidder will ensure that completion of execution of work i.e. all

works connected with fabrication having been completed correctly as per drawing.

Any extra cost involved due to incompleteness of work or bad workmanship found

out subsequently shall be set right with and by you at your own cost.

15 HANDING OVER OF MATERIAL

15.1 After successful completion of fabrication work, finished goods, remaining raw

material & scrap is to be handed over to the concern store office of PGVCL with

material accounting of each fabricated items. The handing over note covering the

detail of raw material issued, all the materials used, remaining raw material and

scrap must be signed jointly by the bidder and PGVCL Engineer. Copy of handing

over note must be attached along with bill.

15.2 The contractor shall arrange to hand over the complete work immediately on

completion of entire work.

16 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

16.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Superintending engineer PGVCL reserves the

right to cancel the order without giving reasons thereof and forfeit the security

16.2 The PGVCL reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing

to the Contractor of his decision to do so.

16.3 The Contractor upon receipt of such notice, as per point no.16.2 above, shall

discontinue the work on the date and to the extent specified in the notice, make

all reasonable efforts to obtain cancellation of all orders and Contracts to the

extent they are related to the work terminated and terms satisfactory to the

PGVCL, stop all further sub-contracting or purchasing activity related to the work

terminated, and assist PGVCL in maintenance, protection, and disposition of the

works acquired under the Contract by the PGVCL. In the event of such a

termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

16.4 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless the PGVCL is satisfied that the legal representatives of

the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and

completing the Contract the PGVCL shall be entitled to cancel the Contract as to

its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving

partners of the Contractor’s firm on account of the cancellation of the Contract.

The decision of the PGVCL that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of

such cancellation the PGVCL shall not hold the estate of the deceased Contractor

and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing

17 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder,

in connection with this agreement except as to matters, the decision for which has

been specifically provided, either party may forthwith give to the other notice in

writing of existence of such questions, dispute, difference and the same shall be

referred to the sole arbitration of a person nominated by Managing Director,

PGVCL. This reference shall be governed by Indian Arbitration Act prevailing at the

time of dispute and the rules made there under. The award in such arbitration

shall be final and binding on all the parties. Work under the agreement shall

continue during the arbitration proceedings unless the PGVCL or the Arbitrator

directs otherwise.

The technical information, drawings and other related documents forming part of

the enquiry or Contract are property of PGVCL and shall not be used for any other

purpose, except for the execution of the contract. All rights related to the

drawings and records are reserved by PGVCL only and no part or partial should be

reproduced, copied or alter In the event of the breach of this provision, PGVCL can

claim the damages caused by such events.

19 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

19.1 Has submitted fake, false or forged documents/certificates

19.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until

and unless it is sought for

19.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the

same is issued by the Company within the validity period and as per agreed terms

19.4 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract

19.5 Has failed to provide suitable expertise for the work as per prescheduled program

19.6 Has failed to submit all the necessary documents within time schedule / as per

Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA)

19.7 Has indulged of defective fabrication works.

19.8 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorised disposed of materials/

documents/ drawings supplied by the PGVCL.

19.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and

19.10 Has unauthorised obtained official company information or copies of documents, in

relation to the Tender/Contract

19.11 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority.

19.12 Any other ground for which in the opinion of the Company makes it undesirable to

deal with the Firm.

19.13 In case the State Government directs the Company to place a firm in stop dealing/

banned for business dealing/ blacklisting

19.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL

or any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or

banned for business dealing and/ or blacklisting for all Companies.

20 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing

20.1 The proprietor/all the partners/directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for

business dealing.

20.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any Company of

GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

20.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm

is put on Stop dealing/ Banned for business dealing by GUVNL or any of its

subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated

as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time

of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of

the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of order

even if its price is the lowest. In this situation, the next lowest bidder shall

be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

20.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and

is already executing work and/ or Letter of Acceptance/ purchase order awarded

to them by another Company, then the firm should be allowed to complete such

awarded work / supply.

20.5 The amount of EMD/SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/

PG in the form of bank Guarantee shall be encashed and appropriated.

20.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a

Firm is put on Stop dealing/ Banned for business dealing, all the manufacturing

works of the Firm shall be on Stop dealing/ Banned for business dealing for GUVNL

and its Subsidiary Companies & for all Services of the Firm.

20.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to

be on Stop Dealing/ Banned for business dealing.

20.8 The Board of Directors of the concerned Company may however, if he considers it

to be in the interest of the Company, remove the ban in respect of any specific

Service from any Contractor for that Company only.

21 Every bidder should, at the time of submission of bid, give a declaration as per

Annexure-IX attached with this Tender, that bidder and/or proprietor/ partner/

director of the firm has not been placed on Stop dealing / Banned for business

dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

22 JURISDICTION:-

All questions, disputes or differences arising under out of or in connection with the

Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the

court under whose jurisdiction the place from which the tender / Acceptance of

tender is issued, is situated i.e.___________

23 GST and cess, at applicable rate will be applicable on all kind of penalties

recovered under this Tender/contract.

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Item Time required for work Mentioned in Tender

1 Job work for fabrication items

as per drawing of this tender.

Details of work experience in last three years

(To be completely filled by the Bidder)

Name of the Company with

Sr. full address, phone, fax Ref. & date of Work Order

Work Description

No. and name of contact the order Value

• Copies of Work orders along with Work experience certificates should be attached with this

• If necessary, separate sheet may be used to submit the information

Experience Certificate

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with Ref. &

Work completion with

Sr. full address, Work date of

Order Certification of

No. phone, fax and Description the

Value Order issuing

name of contact order

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

List of Measuring instrument Facility (For the work of Fabrication)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Annexure – VIII

List of plant & machinery

(To be completely filled by the Bidder)

Sr. Name of equipment Capacity Utility

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

I/We___________________________________________________ authorized signatory of

M/s___________________________________________________ is not stop deal/black listed

by GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO

for the tendered item.

Seal & Signature of the Tenderer/Firm

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

I/We___________________________________________________ authorized signatory of

provide ________ nos. of labours to carry out this tenders scope of work. We are having

Labour Insurance Policy No._______________ for_______________ nos. of our labours. We

declare that, as mention below table, we are having following safety gadgets of our own and

they all are in good condition.

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ………………………………

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s.________________________________________ (Name & Address of the Firm)

having their registered office at ________________________________________ (Address of the

firms Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender

______ of (Fabrication Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee

for (hereinafter called the “Beneficiary”) Rs.______________ (Amount of EMD) valid

till______________ (Mention here date of validity of this Guarantee which will be 5 (FIVE)

months beyond initial validity of Tender’s offer) which is required to be submitted by the

tenderer along with the tender.

We, ________________(Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ________________ (Address of Bank’s registered office) hereby

give this Bank Guarantee No. ________________ dated ________________ and hereby agree

unequivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding

words) to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender

or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and

that this Bank Guarantee is liable to be invoked and encashed within its validity by the

Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the

encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be terminable by

notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any

reason whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alternations made, given, conceded with or without our

knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees ____________________________________)

(In words). Our Guarantee shall remain in force till _________ (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or

before_______ (Date of Validity of the Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Signature of the Bank’s Authorized Signatory

Address of the Bank with Branch Code, with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of 300/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding _______

(in words) Rupees ___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf

contract for the fabrication works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the

proprietor/firm of Contractors or by any other reasons whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee shall

remain in force until ____________________ (Date of validity of the Guarantee). Unless demands

or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of

validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___day of ______month _______Year between the

Paschim Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included

its successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd.

Having its Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot,

(hereinafter called “The Company” which expression shall unless excluded by or repugnant of the

context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work

LOA No. ____________________, Dated ___________, hereinafter called “The works and

more particularly desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by

The Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractor for the fabrication workfor

the total sum of Rs. __________(In words

Rs___________________________________________________only)including taxes upon the terms

and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable

necessary for the completion of the works as mentioned and at the time in the manner

and subject to the terms conditions and stipulation contained in this contract and in

consideration of the due provision, executions, construction and completion of the works

agreed to by the contractors as aforesaid the company both hereby covenant with the

contractor to pay all the claims of money as and when they become due and payable to

the contractor under the provisions of the contract such payment to be made at such

times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of

the conditions and the covenant as stipulated in the general conditions specifications form

Or tender schedule drawing etc. attached with the Company LOA No.

____________________________, Dated ____________ and the contractor has

deposited amount in cash or DD or has provide d valid bank guarantee of

Rs.____________(In words

towards performance guarantee of execution period i.e for security deposit of the

fabrication work

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution

of aforesaid work. The Contractor will also provide all required Safety Gadgets to his

Supervisors and labours to execute the work mentioned in Tender. On violating or

breaking the Safety Rules and Regulations, and if Supervisors/Labours are found without

Safety Gadgets, “The Company” reserves the right to take actions as per the terms and

conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of

his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to

the extent specified in the notice, make all reasonable efforts to obtain cancellation of

all orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Company, stop all further sub-contracting or purchasing activity

related to the work terminated, and assist “The Company” in maintenance, protection,

and disposition of the works acquired under the Contract by the Company. In the event of

such a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless “the Company” is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership,

the surviving partners, are capable of carrying out and completing the Contract “the

Company” shall be entitled to cancel the Contract as to its in completed part without

being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the

cancellation of the Contract. The decision of the Company that the legal representatives

of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out

and complete the Contract shall be final and binding on the parties. In the event of such

cancellation the Company shall not hold the estate of the deceased Contractor and/or the

surviving partners of the estate of the deceased Contractor and/or the surviving partners

of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specification/drawings as other relevant

matters may be altered by mutual agreement and if so altered shall not be deemed or

constructed to mean and to effect or alter other terms and conditions of the contract and the

contract so altered or revised shall be and shall always be deemed to have been subject without

prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year

first above written.

1. Signed sealed and delivered by

(Signature with Name, Designation, Mobile No. and official seal/stamp)

For and on Behalf of M/s.___________________________(Contractor)

(Complete name, Address of authorised person of the contractor with authority letter or

board’s resolution in case of company)

In the presence of Name, full Address, Signature and Mobile No.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In the presence of Name, Designation and Signature.

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

No. __________________________, dated _______________ and all future contract that

may be awarded to me in the next one year and in terms of the condition in clause 1.22 of

section V of the COMPANY’s tender and contract for fabrication work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said

Act for death or injuries caused to the workmen engaged by this presents, if such compensation

is paid by the COMPANY as principal under such sub-section (1) of section 12 of the said Act on

behalf of me, to pay such amount of compensation on demand within 48 hours to the COMPANY

that it might have to spend as legal and other incidental charges in defending any suit or action

arising out of the death of injuries in regard to compensation paid to the workmen or heirs of the

deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the

death or injuries to the workmen engaged by me. During the execution of work of said contract

and all future contracts that may be awarded to me in the next one year is filed by the worker

against the COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to

spend as legal and other incidental charges in defending such suit or action and also the amount

that may be ordered to be paid to the worker / or his heirs as compensation and that the above

written bind shall remain in full force and virtue till the COMPANY is required to defend such suit

or action filed by the workers and or heirs against the COMPANY. Further it is applicable on death

of contractor himself also. No any compensation will be claimed by legal heirs of contractor.

Signature of the Executant

SR. Unit End Cost Without GST in

NAME OF FABRICATED ITEM Unit

1 11 KV V-CROSS ARM NO

2 HT TOP CLAMP (FOR PSC POLE) NO

3 HT TOP CLAMP (FOR GIRDER POLE) NO

4 D CLAMP (FOR PSC POLE) NO

5 TAPPING ANGLE NO

6 ANGLE BARA NO

7 GUARDING ANGLE NO

8 EARTHING COIL NO

11 TURN BUCKLE NO

13 GUY CLAMP PAIR

14 S.S.SET 11 PIECE FOR 10 KVA & 16 KVA T/C SET

S.S.SET 29 PIECE FROM MS CHANNEL & ANGLE FOR

15 25,63,100 & 200 KVA T/C FOR CITY( FOR PSC & SET

S.S.SET 21 PIECE FROM MS ANGLE FOR 25,63 &

KVA T/C FOR RURAL( FOR PSC & GIRDER POLE)

17 5 KVA T/C S.S.SET( FOR PSC & GIRDER POLE) SET

18 3 HOLE PATTI NO

19 HT PROJECTION SET SET

20 LT PROJECTION SET SET

21 HT-LT COMBINE PROJECTION SET SET

22 LT CROSS ARM 2.5 FEET NO

23 LT CROSS ARM 3.5 FEET NO

24 LT CROSS ARM 4 FEET NO

25 LT CROSS ARM 4.5 FEET NO

26 DP ANGLE FROM M S ANGLE 100*50*5 NO

BACK PIECE CHANNEL,FROM M S

27 CHANEEL100*50*5 NO

SIGNATURE OF THE BIDDER-