Supply & Work for 11 KV/22 KV XLPE/Arial Bunch Conductor outdoor/indoor/straight joint kit for various feeder under Patdi, Dasada & Vanod Sub Divisions under Dhrangadhra Division Office.

2 Estimated cost in Rs. 10,00,000/-

3 Tender Fee in Rs. ( non-refundable) with 18 % GST 885/-

Payment of tender fees to be deposited online by

RTGS/NEFT to the details of bank account is the details of

bank account is

SBI Account No:-56100000320

IFSC code :- SBIN0060100 and name of account holder _

Paschim Gujarat Vij Company Limited

(Payment RTGS/NEFT to the

details of bankaccount is

Earnest Money Deposit amount in Rs. the detailsof bank account is SBI

(1 % of Tender Amount) Account No :-56100000320

IFSC code :- SBIN0060100 and

name of account holder_ Paschim

Gujarat Vij Company Limited.)

On line ( e-tendering ) tender offer submission last

Starting From 03.06.2026 TO

6 Date 10.06.2026 up to 18:00 hours only.(This is

50,000/-(5% of the order Value

7 Security Deposit

if successful tender)

Date of Opening of Online Technical Bid at Date:

11.06.2026 @ 12 hours (if possible)

Date of online opening of Online Price bid, Date

11.06.2026 @ 15 hours (if possible)

10 Time Limit 2 Years.

11 Validity of Bid 120 Days

Executive Engineer

Dhrangadhra Division

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: Commercial Terms & Condition

3 SECTION II: Schedule A

4 General Instructions to the bidder

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

PASCHIM GUJARAT VIJ COMPANY LIMITED

(A Gujarat Govt. Undertaking)

Division Office, DCW Road, Dhrangadhra-363310

e-mail:[email protected] web site:www.pgvcl.com

Registered & Corporate Office:

“Paschim Gujarat Vij Seva Sadan” Off. Nana Mava Main Road, Laxminagar, Rajkot

CIN : U40102GJ2003SGC042908

COMMERCIAL TERMS AND CONDITIONS

1. TENDER FEES:

Payment of tender fee and EMD can be accepted Online RTGS/NEFT in PGVCL only.

The detail of Bank Account of SBI (Account holder Paschim Gujarat Vij Company Limited.)

BANK ACCOUNT NUMBER :-

IFSC CODE :-SBIN0060100.

2.1 The EMD payable, between the dates mentioned in Table no 1 , Payment RTGS/NEFT

to the details of bank account is the details of bank account is SBI Account No :-

56100000320 IFSC code :- SBIN0060100 and name of account holder _ Paschim Gujarat Vij

Company Limited. The EMD Amount is 1 % of the Tender Estimated Cost.

2.2 The digital copy of amount transfer towards Tender fee and EMD is to be uploaded

with the tender documents.

2.3 The EMD of all unsuccessful bidders except that of the successful bidder will be

returned after the award of the contract.

2.4 EMD of the successful bidder to whom a contract is awarded will be returned after

the said bidder pays the security deposit and signs the contract agreement.

2.5 If the successful bidder fails to submit a Security Deposit within 15days from the

date of LOA of the contract or fails to sign the contract agreement then the EMD amount

will be forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

2.6 No interest will be payable by the PGVCL on the above Deposit.

2.7 Tenders without Earnest Money Deposit by the firms/Name will be rejected without

entering in to further Correspondence in this regard and no reference will also be made.

3. SECURITY DEPOSIT (SD):

The successful bidder will be required to pay an amount equivalent to 5% of the value of

the Order as a Security Deposit before placing the work order for satisfactory performance

of the execution of Contract. If the full Security Deposit amount is not paid within

(Fifteen) days after the receipt of the LOA, then the LOA will be out rightly cancelled &

work order will not be placed (at the discretion of PGVCL). EMD amount of such bidder/s

will be forfeited without entering into any correspondences and this will be binding on the

Bidder. PGVCL will also take action against such bidder/s like stop deal/black list/works at

the risk & cost of the bidder or actions as desired by the Company. Security Deposit will be

payable by Online Only.

The detail of Bank Account of SBI (Account holder Paschim Gujarat Vij Company Limited.)

BANK ACCOUNT NUMBER :-

IFSC CODE :-SBIN0060100.

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

The security deposit will be refunded only after the finalization of final bill and no any

interest will be paid against SD amount. The same shall be refunded on completion of work,

successfully and on receipt of “NOC” from concerned Dept. i.e. after completion of Twelve

months of date of commencement of work.

4. PENALTY FOR DELAY IN COMPLETION OF CONTRACT

In case of delay, penalty shall be levied at 0.5(Zero Point Five) % of contract value per

week with maximum 10(TEN) % selling of per bill value per week. This will be deducted

from your bill payable either from this contract or from any other contract with the

Company or from EMD or Security deposit amount.

5. CONTRACT AGREEMENT

Successful bidder shall have to execute the contract agreement Bond on non-judicial stamp

paper of Rs. 300.00 the cost of the same will be borne by the bidder (If required).

The prices should be inclusive of all applicable taxes excluding prevailing GST.

In the wider interest of safety, contractor will have to provide all required safety gadgets

as per PGVCL norms to your all workmen while working. Use of same must be ensured by

you and for any consequences that arise out of non-use of these safety gadgets, PGVCL will

not be responsible. Certificate by contractor must be given while submission of bill that

necessary safety Gadgets is issued to and used by all workmen working for contractor. For

any deviation PGVCL will take action as per norms. It will be the responsibility of bidder /

contractor to cover sufficient amount of insurance of their personnel involved in the

erection work of tender item/s during execution of works. PGVCL shall in no way be

responsible for any injury, damages, accident etc. to their personnel execution / erection

work, supervision etc. under the contract.

8. OTHER CONDITIONS OF SUPPLY

The PGVCL General Conditions of Contract will apply to all Supplies and Contracts and you

will have deemed to be fully aware of this General Conditions of Contract for the supply of

Materials particularly in respect of Security Deposit, Terms of Payment, Penalty for late

delivery etc. and any ignorance of these Conditions will not exempt you from liability to

abide by the same.

9. FAILURE TO EXCEUTE THE CONTRACT

On failure to execute the order placed on successful bidder, under the terms & conditions

set forth therein, to the satisfaction of PGVCL, the contractor will be liable to make good

the loss sustained by PGVCL. Under such circumstances, PGVCL shall cancel the order and

forfeit the SD. PGVCL may also go for fresh order on other party at the risk & cost of

successful tendered or may carry out

Departmentally, debiting the cost to the successful bidder / contractor.

10. TERMINATION OF CONTRACT

The PGVCL, upon written notice of default to the contractor, shall terminate in the

circumstances detailed as under: If, in the opinion of the PGVCL, the contract or fails to

complete the work specified in the scope of works given in Schedule-A within the time

specified for the same in the contract or within the period for extension has been granted

by PGVCL to the contractor. If, in the opinion of the PGVCL, the contractor fails to comply

with any of the other provision of the contract The PGVCL shall also be empowered to

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

cancel the contract, if any deficiency in erection work and or bad performance is noticed.

The work specified in the scope of works given in Schedule -A within the time specified for

the same in the contract or within the period for extension has been granted by PGVCL to

the contractor.

11. CHANGE AND QUANTITIES

The PGVCL shall have the rights to make any changes /addition / deletions or modification

in any terms / conditions of the tender and / or specifications as may be deemed necessary

by PGVCL at its sole discretion at any time before the due date of opening of the tender.

The quantities mentioned in the accompanying Schedule are only approximate. Actual

quantities may increase or decrease according to the requirements. The Company reserves

the right of revising or deleting any of the quantities to be executed against the contract

and final quantities actually executed by the contractor will be calculated and paid at the

rate given in contract schedule of rates.

12. The erection work shall be carried out strictly as mentioned in Schedule-A and as per

standard specification relevant ISI & approved by PGVCL authority & Concern authority i.e.

PWD, NHAI, Western-Railway, BSNL, Local Gram Nagar Panchayat Municipality, etc.

13. PGVCL reserves the right to cancel any or all the offer / bids or to accept any offer

without assigning any reasons. PGVCL reserves the right to place the order by split ting the

tender items / quantity by awarding to more than one contractor.

14. JURISDICTION

All questions, disputes or differences arising under out of or in connection with the Tender

/ Contract if concluded shall be subject to the exclusive jurisdiction of the court under

whose jurisdiction the place from which the tender / Acceptance of tender is issued, is

15. PGVCL as well as supplier / contractor will be bound by rules and regulation of Indian

16. Income Tax (TDS) & CESS whenever applicable will be deducted / recovered as per

Govt. rules and regulation

17. Bidder shall mention Registered E.P.F. & I.T. Dept. Pan -Card, GST etc. in his offer and

submit the photocopy of certificate of each, otherwise Tender shall not be considered in

18. It is declared that we have no any stop deal / black list with GUVNL & its subsidiary

19. No tools, tackles nor their maintenance and labor for execution of order will be

provided by PGVCL.

20.Contractors must have experience of similar type of works at least two or more

21. PERIOD OF CONTRACT

The contract will be remained in force for period of 12 Months. The contractor shall call /

indent the required material from S/dn / Dn Store in advance & on completion of the work,

prepare and render the final detailed material account of the received by him from the SDN

/ DN store within one month from the date of completion of work.

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

22. INDEMITY BOND

The contractor will have to execute an indemnity bond on stamp paper of Rs.300/-at his

cost before commencement of work stating the matter conversing that for any accident to

the contractor’s staff/equipment or any person, either fatal or non-fatal, due to non-

observing of safety measures, PGVCL, shall not be responsible.

23. CONTRACTOR LIABILITY

For any accident either fatal or non-fatal to the workers due to non-observances of the

safety measures as per rules or due to lack of proper care by the contractor’s labour,

PGVCL shall not be responsible.

All offers should be kept valid for acceptance for a period 120 (One Hundred Twenty) days

from the date of opening of tender. Offers with short validity will be liable for rejection

without any correspondence.

25. Contractor shall submit the bill of work at regular period of stipulated time.

26. STATUTORY VARIATION

Any statutory increase or decrease in the taxes subsequent to contractor / bidder offer if it

takes place within the original contractual delivery date will be to PGVCL account subject

to the claim being supported by documentary evidence. However, if any decrease takes

place after the contractual delivery date, the advantage will have to be passed on to

27. PAYMENT TERMS

Payment of works shall be made in 45 Days after scrutinizing of Bill submitted by contractor

if found in order.

28. The contractor has to store all the allotted materials in safe custody on their end. The

allotted materials by PGVCL should be insured at their cost towards theft, loss, damaged

etc. The contractor is fully responsible for storing of all the materials allotted by PGVCL for

the works under contract.

29. PGVCL shall issue the required materials under the contract from any store of PGVCL

and the contractor has to carry out all the transportation at their cost up to the sites.

30. PGVCL reserves the right to cancel any or all the offer/bids or to accept any offer

without assigning any reasons.

31. “If any Agency is accused in criminal case or is having pending Civil Suite, against

him/her firm by PGVCL or Against PGVCL filed by him/her firm, is not eligible to take part

in this tender/limited inquiry.”

All agencies taking part in this tender has to submit notarized self-declaration for above

matter along with Technical bid.

32. Arbitration

Dispute Resolution Mechanism (Old Arbitration Clause Repealed and Dispute Resolution

Mechanism clause inserted by GUVNL circular No. GUVNL/CS/Legal/03 Dt: 26.06.2025)

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

For Works Contracts and Composite Contracts, the following Arbitration clauses are

required to be inserted in the respective agreements:

(1) Amicable Settlement

Any dispute, difference, controversy or claim. between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as "the Dispute") shall, upon the

written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the Dispute within thirty days of

the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause arising under or in connection with the

present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act, 1992."

For Procurement of Goods or Services and Non-Works Contracts, the following

Arbitration clauses are required to be inserted in the respective agreements:

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as "the Dispute") shall, upon the

written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the Dispute within thirty days of

the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause arising under or in connection with the

present agreement, the same shall be referred to the Arbitration Centre (Domestic and

International) High Court of Gujarat at Ahmedabad ("the Centre" for short), currently

functioning in the High Court Complex, Sola, Ahmedabad for appointment of arbitrator

and thereupon, the Centre shall appoint a sole arbitrator and conduct the arbitration

proceedings in accordance with its rules. If the parties unanimously agree to appoint

three arbitrators, then in that case, each party shall appoint one arbitrator from the panel

of arbitrators of the Centre, and the Centre shall appoint the third arbitrator, who will

act as the Presiding Arbitrator. Such arbitration shall be the sole and exclusive remedy

between the parties for all disputes arising under or in connection with this agreement.

The arbitration shall take place at the Arbitration Centre, Ahmedabad, High Court

Complex, Sola, Ahmedabad, Gujarat, in accordance with the provisions of the

Arbitration and Conciliation Act, 1996 as amended from time to time, and the

proceedings shall be conducted in English. The arbitration award shall be final and

binding on the parties.

Executive Engineer

PGVCL, Division Office,

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

PASCHIM GUJARAT VIJ COMPANY LIMITED

(A Gujarat Govt. Undertaking)

Division Office, DCW Road, Dhrangadhra-363310

e-mail:[email protected] web site:www.pgvcl.com

Registered & Corporate Office:

“Paschim Gujarat Vij Seva Sadan” Off. Nana Mava Main Road, Laxminagar, Rajkot

CIN : U40102GJ2003SGC042908

Supply & work for 11 KV/22 KV XLPE/Arial Bunch Conductor

outdoor/indoor/straight joint kit for various feeder under Patdi, Dasada &

Vanod Sub Divisions under Dhrangadhra Division Office.

Particulars Units Qty. Amount

State Joint Cable Jointing Kit of 11 KV

XLPE cable size 3C * 185 MM2.

Indoor Cable Jointing Kit of 11 KV XLPE

Outdoor Cable Jointing Kit of 11 KV XLPE

State Joint Cable Jointing Kit of 22 KV

XLPE cable size 3C * 185 MM2.

Indoor Cable Jointing Type 22 KV XLPE

cable 3C * 185 MM2.

Outdoor Cable Jointing Type of 22 KV

XLPE Cable 3C * 185 MM2.

Heat Shrinkable Type end joint sleeve

for 11 KV Arial Bunch Cable Kit.

Total Value of Order – Ten Lakh Rupees Only

Signature of Supplier Executive Engineer

With Stamp D.O. Dhrangadhra

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

PASCHIM GUJARAT VIJ COMPANY LIMITED

(A Gujarat Govt. Undertaking)

Division Office, DCW Road, Dhrangadhra-363310

e-mail:[email protected] web site:www.pgvcl.com

Registered & Corporate Office:

“Paschim Gujarat Vij Seva Sadan” Off. Nana Mava Main Road, Laxminagar, Rajkot

CIN : U40102GJ2003SGC042908

GENERAL INFORMATIOS FOR BIDDERS

(1) The tender must be submitted on this form only and tenderer must sign the

schedule, general instructions and conditions of contract and letter of undertaking

and must return along with the tender, otherwise the tender is liable for rejection.

The tenderer must put his initial on each sheet of this tender for having read the

tender carefully.

(2) Earnest money deposit will be forfeited by the Company in case of successful

tenderer after his acceptance of tender refused to pay the prescribed security

deposit or sign the contract documents or execute the contract or withdraw his offer

during the validity period.

(3) Earnest money deposit will be refunded to the unsuccessful tenderers after the

acceptance of the successful tender by the competent authority.

(4) Net rate inclusive of all the operations stated in the attached terms & conditions of

the contract for the unit specified in the schedule attached with the tender may be

quoted. Tenderers not confirming to the basic of rates or units as specified in the

attached sheets of conditions may not be considered even though they may be

lowest, if found necessary.

(5) The rate must be quoted both in words and figures in legible hand writing as per unit

specified in the tender should hereby any discrepancy between the rates quoted in

words and figure, rates quoted in the work shall prevail. Further should hereby and

discrepancy between rate and amount, the rate will prevail.

(6) Any conditions attached to the tender by the tenderer will not considered at all.

(7) The tenderer is prohibited from making any addition or alternation in the

description of articles or units of any conditions mentioned in the schedule.

(8) Any variation in the rates etc., will not be allowed on any ground such as mistake

misunderstanding etc., after the tender has been submitted.

(9) In case of divergence between rates of figures and words, it will be constructed to

read the rates most favourable to the Company.

(10) The rates must be stated for each items separately and in addition to the

Percentage of reduction in the total amount of the tender may also be stated if

Percentage of reduction in the total amount of the tender may also be stated if

(11) While quoting the rates per unit against each item, tenderers are requested to give

total amount against each item as well as grand total of Items.

total amount against each item as well as grand total of Items.

(12) The Company does not bind itself to accept the lowest or any tender neither will any

reason be assigned for rejection or part of tender. The tenderer on this part binds

himself of accept any items selected from his offer in part or whole at the option of

(13) Tender must be submitted in online mode with their office seals and must be super

scribed with the following :-

(1) Technical Bid: Required Documents As Under to be upload online.

1. Receipt Copy of Tender Fee.

2. Receipt Copy of DD of Emd.

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-

3. Pan Card Copy.

4. GST Number Documents (If Any).

5. Order Copy of Other offices or Experience Certificate (Mandatory).

6. PF Code Number allotted by concerned PF Authority. (Mandatory)

7. Latest solvency certificate issued by Nationalized or scheduled bank for a

sum of Minimum 20% of Tender cost. (Mandatory)

8. Electrical Contractor Licence. (Mandatory)

9. Vendor registration (if as case may be applicable)

(14) It is the responsibility of the tenderer to see that the tenders are submitted in

online mode. The tenderer of his authorized representative may remain present at

the time of opening of the ‘tender at the above specified time and date.

(15) The-successful tenderer shall have to pay 5 % of the order value as security deposit

of the work order cost, in online RTGS/NEFT only within 7 days from the receipt of

the LOI before placing the work order in cash contractor fails to pay up the security

deposit within the specified time, his earnest money will be forfeited without

issuing any notice.

(16) Any rates framed or instructions issued regarding contracts by the Company or its

representative after awarding the contract shall or part of this contract and will be

binding on the contract.

(17) The successful tender shall have to execute a stamped agreement in the standard

form of the Company and will have to sign the contract Booklet Viz. TENDER AND

CONTRACT FOR WORKS “at his own cost before commencing the work. In case

partnership, firm’s necessary partnership record will have to provided verification

authority to sing the bills, measurement and enter in to contract as well as

corresponds with the Company wherever required necessary power of attorney will

have to be produced especially ( If require ).When the partnership deed is silent of

the point of authority to deal with the Company. If the contractor happens to be a

sole trader than he will have to produce on affidavit made before Magistrate to that

(18) The payment will be made to the contractor/Supplier by crossed account payee

Cheque on local bank subject to an advance stamped receipt being received from

(19) No conditional tender will be accepted.

(20) The quoted quantities may be increased or decreased.

(21) Tender will be accepted by Online mode only. If bidder physically submitted the

tender, it will be not qualify for Technical Bid.

(22) Jurisdiction: This contract shall be subject to the exclusive Jurisdiction of

(23) You should obtain separate voluntary P.F. Code No. from the regional provident fund

commission, Also you should comply the provision of the E.P.S. and M.P. Act 1952.(If

(24) If the agency fails to execute the order successfully, the same will be completed

through other agency at the risk & cost of the original contractor.

(25) GST Number is essential for party who applied for tender.

Executive Engineer

PGVCL, Division Office

Prepared By Checked By Approved By

Signature of Tenderer :-

Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Date :- Place :-