Tree branches trimming/cutting, divider maintenance and maintenance of urban forest with tractor, crane, hydra along with workmen at WEST Zone of Vadodara city. (2025-26)

Technical Bid Opening Date Dt: 16/03/2026 Up to 05:00 hrs.

Officer Inviting Bids : Municipal Commissioner, VMC, Vadodara

Bid Opening Authority : Municipal Commissioner, VMC, Vadodara

Director (parks and garden department)

Address : Gate no 4, Kamatibaug, Near Balbhavan,

Karelibaug, Vadodara-

Contact Details : Municipal Commissioner, VMC, Vadodara

VADODARA MUNICIPAL CORPORATION

PARKS AND GARDEN DEPARTMENT,

Gate no 4, Kamatibaug, Near Balbhavan, Karelibaug, Vadodara

MEMORANDUM OF WORK

Municipal Commissioner invites online e-tenders from interested contractors for

Tree branches trimming/cutting, divider maintenance and maintenance of urban forest with

tractor, crane, hydra along with workmen at West Zone of Vadodara city (2025-26)

1 Name of work Tree branches trimming/cutting, divider maintenance

and maintenance of urban forest with tractor, crane,

hydra along with workmen at West Zone of Vadodara

2 Time Limit 12 Month

3 Tender Validity Period 180 Days After Last Date of Tender Submission

4 Eligibility Criteria (1) Registered in “E-1” or Above Class in PWD in Govt. R&B /

CPWD /VMC or equivalent Registered with any other state Govt.

or institutions. In case of Non Register With VMC, The

Bidder has to get register within 3(Three) month after

receiving work order. (2) Contractor having experience

in tree trimming/ cutting related work/ manpower

supply related to Garden work/ horticultural work will

all be considered valid in this work experience. single

work carried out shall be of 80% of Estimated Cost

e.g. Rs 1,60,00,000/-put to tender / Two Works shall be

of 50% of Estimated Cost e.g. Rs 1,00,00,000/- put to

tender / Three work carried out shall be of 40% of

Estimated Cost e.g. Rs 80,00,000/-put to tender in Last

Five year. (Refer Enhancement Factor Criteria as

(Escalation Factor shall be used to bring the value of such

completed work to the level of current Financial Year as per

page No. 19) Qualification will be based on Compliance of All

the above Minimum Qualifying Criteria Regarding the

Bidder’s General & Particular Experience, Personnel &

Equipment Capabilities & Financial Position. The V.M.C.

Reserves the Right to Waive Minor deviation, If They Do not

materially affect the Capability of a Bidder to Perform the

5 Estimated Cost put to Tender Rs.

6 Tender fees Rs. 10,000/-Demand Draft in favour of Municipal Commissioner,

(Non refundable) Vadodara)

7 Earnest Money Deposit Rs. 4,00,000/- Demand Draft or Bank Guarantee in favor of

Municipal Commissioner, VADODARA/) To be submitted as

prescribed in 8.0 below.

8 Submission of EMD and In separate sealed cover each for EMD and Tender Fees along

Tender Fees with Tender as described in the invitation of tender and

submitted to Director (PARKS AND GARDEN

DEPARTMENT) , Gate no 4, Kamatibaug, Near

Balbhavan, Karelibaug, Vadodara-

To be Submitted Physically As per N.I.T Dt. 16/03/2026,

9 Date of Opening of Technical Technical Bid will be opened online as per N.I.T. in the office

bid of Director (PARKS AND GARDEN DEPARTMENT), Gate

no 4, Kamatibaug, Near Bal bhavan, Karelibaug,

Municipal Corporation, Vadodara Dt. 16-03-2026, UP TO

10 Pre Bid Meeting Dt. 05/03/2026 at 04:00 PM at Parks & Garden

Office, Sayajibaug, Gate No-4, Vadodara.

11 Security Deposit 5 % of the contract value i.e 2% of EMD and 3% of S.D. to

be pay within 7 days from work order issued to built up

Maximum 5% of total security deposit of contract value. (2%

EMD + 3% = 5% of S.D)

3% value of work will be released after one month from date

of payment of final bill.

12 Mode of sending the Tender Price bid should be submitted by online e-tender only and

Documents Technical bid should be submitted physically also in sealed

envelope systems By RPAD/Speed post in sealed covers in Each

part shall be separately duly sign & seal by contractor .

13 liquidated damages- Penalty Delay in completion of work - 0.1% of total contract value per

For Delay week or part thereof by which delay has occurred, subject to

maximum of 10% of the contract value.

14 Amount to be deducted from Welfare cess as per act 1996 @ 1 % of bill amount

each bill for labour welfare

fund (non-refundable)

15 Labour welfare cess As per construction works welfare cess Act – 1996 non-

refundable 1% of tender amount shall be deducted against

works welfare cess.

Solvency Certificate Solvency certificate for an amount up to 15% of the

Estimated Cost put to tender. A solvency certificate to this

effect shall be submitted by him not Older than Last One

Year from any Nationalized bank as per Annexure-I

 Conditional tenders will not be accepted. Municipal Commissioner reserves the rights to reject

any or all the tenders in Parts or Full without assigning any reasons whatsoever or to Split the

Tender & Award to One or More than One Tenderer in the Interest of Public. The Tenderer

shall have no Cause of Action or Claim Against.

Seal and Signature of the Bidder Director

(PARKS AND GARDEN DEPARTMENT)

1. INFORMATION TO TENDERER

Work: Tree branches trimming/cutting, divider maintenance and maintenance of urban forest

with tractor, crane, hydra along with workmen at West Zone of Vadodara city (2025-26)

1. Estimated cost put up to : Rs. 2,00,00,000/-

2. Earnest Money Deposit : Rs. 4,00,000/- to be submitted in the form of

D.D. in favour of Municipal Commissioner, VADODARA

MUNICIPAL CORPORATION, Vadodara of Nationalized Bank /

Scheduled Bank valid for 165 days after Last Date of Tender

3. (A) Security Deposit : 5 % of the contract value i.e 2% of EMD and 3% of S.D. to be pay

within 7 days from work order issued to built up Maximum 5% of total

security deposit of contract value. (2% EMD + 3% = 5% of S.D)

3% value of work will be released after one month from date of payment of

4. Mode of sending the tenders : As mentioned in MEMORADUM OF WORK

in duplicate. In sealed cover

by R PAD/ Speed post only.

5. Tender validity period : 180 Days after Last Date of Tender Submission.

6. Time of completion : 12 month

(Work shall be taken up on hand immediately

After the date of issue of work order and Site

7. Defect liability period : 45 days after completion of the work.

8. Penalty for delay : Delay in completion of work - 0.1% of total contract value per week or part

thereof by which delay has occurred, subject to maximum of 10%

of the contract value.

9. Last date of receipt of tender : As mentioned in tender notice.

by RPAD /speed post

10. Place of receiving Tender : As mentioned in MEMORADUM OF WORK

11. Tenders which do not fulfill all or any of condition or are submitted incomplete in any respect will be

rejected. Municipal Commissioner reserves the rights to reduce the scope of work and contract without

assigning any reason thereof.

12. No advance such as machinery advance, mobilization advance or materials advance will be given.

13. Conditional tenders will not be accepted.

14. In case of any dispute or clarification in specification of any tender items the decision of Director shall

15. As per construction works welfare cess Act – 1996 non-refundable 1% of

Tender amount shall be deducted against works welfare cess.

16. Joint venture and subcontracting shall not be allowed under this tender

Seal and Signature of the Bidder Director

(PARKS AND GARDEN DEPARTMENT)

As per approved banklist by finance

department government of gujarat

A NATIONALISED BANK

1 Allahabad Bank

3 Bank of Baroda

4 Bank of India

5 Bank of Maharashtra

7 Central Bank of India

8 Corporation Bank

11 Indian Overseas Bank

12 Oriental Bank of Commerce

13 Punjab & Sind Bank

14 Punjab National Bank

15 Syndicate Bank

17 Union Bank of India

18 United Bank of India

B PUBLIC SECTOR BANK

1 State Bank of India

2 State Bank of Bikaner and Jaipur

3 State Bank of Hyderabad

4 State Bank of Mysore

5 State Bank of Patiala

6 State Bank of Travancore

4. Note for Contractors.

1. Tenders once offered shall not be withdrawn except with the permission of Municipal Commissioner.

2. Tender once accepted shall be binding upon the contractor even if the formal agreement is not signed.

3. Quantities of items in BOQ (Bill of Quantities) may vary in case of necessity arises.

4. The location of the site proposed for this work may change. No any claim shall be entertained by VMC in this

5. All duties chargeable by the Municipal Corporation / State Govt. will be payable by the contractor.

6. The percentage above or below shall be filled in ink in figure and words. The final total shall be written in figure &

7. Contractor is requested to see the site physically before tendering. He is also requested to quote the rates keeping in

view the points mentioned in relevant pages of tender documents.

8. The contractor shall have to submit the tenders in duplicate i.e. two sets-original and duplicate.

9. All information / details to be submitted in the given Performa supported by the valid certificated & attested duly

signed. (Please refer Information’s Details to be submitted by the tenderers in the Performa mentioned under

STATEMENT NO 1 TO 9 )

Signature of Contractor Director

Date : (PARKS AND GARDEN DEPARTMENT)

5 . Tender Declaration form

Director, PARKS AND GARDEN DEPARTMENT,

VADODARA MUNICIPAL CORPORATION Vadodara.

Project: Tree branches trimming/cutting, divider maintenance and maintenance of urban forest

with tractor, crane, hydra along with workmen at West Zone of Vadodara city (2025-26)

I/We the undersigned have carefully gone through and clearly understood the Tender documents of

above mentioned project comprising of Notice Inviting tenders, Articles of Agreement, Scope of work,

Definition of terms, notes Instructions/Information to Tenderer, Condition of Contract, special condition of

contract, Appendices, Specifications, Schedule of quantities and tendered drawings furnished by VADODARA

MUNICIPAL CORPORATION. I/We have satisfied myself/ourselves as to the location of site, examined

drawings. I/We have visited site & fully acquainted with local situations regarding materials, labors & others

factors pertaining to work before submitting tenders.

I/We do hereby offer to execute and complete the whole of the work within the time specified all in

accordance with the specification, designs, drawing and instruction in writing referred to in the said document

and with such materials as are provided for, at the respective rates which I/we have quoted in the schedule-B or at

such other rates as maybe fixed under the provisions of these conditions.

In the event of this tender being accepted I/We agree to enter into an agreement and when required and execute

the contract, according to your form of agreement as or in default where of I/we bind myself/ourselves to forfeit

the "Earnest Money Deposit."

I/We understand that if I/WE shall not enter in agreement within ten days or decided by VMC from the

date of receipt of letter of acceptance, you will forfeit the earnest money paid by me/us and take necessary action

I/We have enclosed a Demand Draft / Bank Guarantee as an ―Earnest Money Deposit", for the sum as

mentioned in NIT, the full value of which is to be absolutely forfeited to the Employer If I/We fail to commence

the work specified. Otherwise the Employer shall retain the said sum, as on account of such. Security)' Deposit'.'

as provided for in the aforesaid documents.

I/We agree not to employ Sub-contractors other then those that may be approved in accordance with

Conditions in the aforesaid documents.

I/We understand that Muni. Commissioner shall have right to accept, reject the tender as

well as the rate at which tender to be accepted and awarded.

I/We am/are bound to execute the job if the work order is issued within 180 days from the date of

opening of the tender.

I/We agree to pay the Government Tax , Labor Cess and other Prevailing taxes as applicable on such items on

which the same are leviable and the rates quoted by me/us are inclusive of the same.

Signature/Stamp of Contractor Director

PARKS AND GARDEN DEPARTMENT

VADODARA MUNICIPAL CORPORATION

VADODARA MUNICIPAL CORPORATION

Invitation for Bid (IFB)

1. The VADODARA MUNICIPAL CORPORATION,( hereinafter called ―the Employer‖) invites

sealed Tender document from reputed and qualified bidders for the construction of Works detailed in

the Table below:-

Sr. Name of Works Approximate Earnest Completion

No. value of works Money Period

(Rs.) Deposit (Rs.)

1 Tree branches trimming/cutting, Rs. 2,00,00,000 Rs. 4,00,000 12 month

divider maintenance and

maintenance of urban forest

with tractor, crane, hydra along

with workmen at West Zone of

Vadodara city (2025-26)

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online NIT at

website https://www.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee/ Tender

Fee through Demand Draft only of any Schedule Bank payable at Vadodara and in favour of

―Municipal Commissioner, Vadodara‖. Once the Bid is received online, Bid Document / Tender

Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and Bank Guarantee against Bid Security /

EMD shall be submitted in electronic format through online (by scanning) while uploading the bid,

this submission shall mean that bid document / tender fee and Bid Security / EMD has been

received. Accordingly, the offer of only those shall be opened whose Bid Document / Tender Fee

and Bid Security / EMD have been received electronically. However, for the purpose of realization

of Demand Draft, and Bank Guarantee bidder shall send the same in original through

R.P.A.D./SPEED POST

so as to reach to ―Director, Parks & Garden, sayajibaug, Vadodara within from the last day of

bid submission.

Penetrative action for not submitting Demand Draft / Bank Guarantee in original to Director /

Tender Inviting Authority by bidder shall be initiated.

4. All bids must be accompanied by Earnest Money Deposit of the amount specified for the Works in

the above Table payable at Vadodara and drawn in favor of MUNICIPAL COMMISSIONER,

Vadodara, payable at Vadodara,. Earnest Money Deposit will have to be specified in Clause 2 of

Financial Condition.

5. Physical submission must be delivered to Director, PARKS AND GARDEN DEPARTMENT,

Gate no. 4, Kamatibaug, Near Bal bhavan, Karelibaug,

Vadodara- 390018. As per N.I.T.

6. The Bids will be opened on As per N.I.T at the office of Director, PARKS AND GARDEN

DEPARTMENT, Gate no. 4, Kamatibaug, Near Bal bhavan, Karelibaug, Vadodara-

. in the presence of bidders or their representatives who choose to attend. In the event of the

specified date of bid submission/opening being declared a holiday for the Employer, the bids

shall be received /opened on the next working day at the same place and the same time.

TERMS & CONDITIONS

( A ) INSTRUCTIONS TO BIDDERS (ITB)

( B ) GENERAL TERMS & CONDITIONS

( C ) FINACIAL TERMS & CONDITIONS

( D ) MAIN CONDITION / FETURES OF THE WORK

VADODARA MUNICIPAL CORPORATION

TERMS & CONDITION

( A ) INSTRUCTIONS TO BIDDERS (ITB)

1. Procedure for Submission of Tender

a).The Bidder should quote the price bid in e- tender form before last date of online submission as per N.I.T and

all other details as asked in the tender.

b).The bidder shall submit the following Tender documents physically in hard copy in schedule time by RPAD/

Speed Post. This envelope shall be sealed in an outer envelope. The Bid envelopes shall be marked as

 Tender Document Vol.

 Registration certificate of class

 Power of Attorney

 Personal Details

 Enclosures as asked in tender

 Technical specifications duly sign by contractor.

c) The envelope shall be addressed to the Employer at the following address:

PARKS AND GARDEN DEPARTMENT,

Gate no 4, Kamatibaug, Near Bal bhavan, Karelibaug, Vadodara-

d) Indicate the name and address of the bidder.

If the outer envelope is not sealed and marked as above, the Employer will assume no responsibility for the

misplacement or premature opening of the bid.

e) All information has to be typed or hand written legibly. All pages of the Bid have to be initialed by the bidder.

f) ALL INFORMATION HAS TO BE SUBMITTED IN THE PRESCRIBED FORMAT ONLY. Projects for

which incomplete information has been provided will not be considered for evaluation. The Bidder may

attach separate sheets if so required. However, the final bound document submitted, has to be submitted in

vertical A4 size (210 mm X 297 mm) except Form of Bids.

2. Assessment of Submission

2.1The Employer will open the physically submitted document of all the bids received for the package (except

those received late) containing the sealed Tender volume and other enclosures then announce the names of

bidders in the presence of bidders or their representatives who choose to attend on the date and time

mentioned in the IFB. In the event of specified date of bid opening being declared as a holiday for the

Employer, the Tender will be opened at the appointed time and location on the next working day.

2.2 In Physical submission, Bidders detailed and tender fee, E.M.D. shall be opened first. The Employer at the

opening will announce bidder’s names, , the presence/or absence of EMD, the amount and validity of EMD

furnished with each bid, is valid registration and such other details, as the Employer may consider

2.3 The Employer will determine whether the bid is accompanied by the required EMD.

2.4 If the EMD furnished does not conform to the amount and validity period as specified in the Invitation for

Bid and has not been furnished in the form, the bid shall be rejected by the Employer as non-responsive and

the Tender volume will be returned to the bidder.

2.5 Subject to confirmation of the EMD by the issuing bank, the Tender volume accompanied with valid EMD

will be taken up for further evaluation. In case, the Bank does not confirm the EMD, the bid shall be rejected

as non-responsive and no further evaluation carried out.

2.6 The tender volume will further be examined to determine whether the bid has been properly signed, meets

the eligibility and qualification criteria, has the required available bid capacity, is accompanied by the

requisite certificates, undertaking and other relevant information specified in the bid documents and is

substantially responsive to the requirement of the bidding documents and provides any clarification for

ascertaining the correctness of the information/details.

2.7 The Employer shall prepare besides the record of bid opening, minutes of the Bid opening, including the

information disclosed to those present in accordance.

2.8 The bidders or their representatives who are present shall sign attendance sheet evidencing their attendance.

2.9 If the Tender volume is not substantially responsive, it will be rejected by the Employer and will not

subsequently be made responsive by correction or modification or withdrawal of the nonconforming

deviation or reservation.

3. Evaluation and Comparison of Tender volume

The Employer will evaluate and compare only those Tender volumes which are determined to be

substantially responsive in accordance with Clause 2 as above and qualified for award of Contract in

accordance with Clause 5 as below.

4. Procedure for Tender Opening

Received copies of tender in physical form within scheduled time, will be open on scheduled date and time.

In the event of specified date of bid opening being declared bidders who qualify the criteria then bidder bid

will be considered for opening of price bid.(Following clause no. 5 of ITB).

5.1 The Employer will award the Contract to the bidder whose bid has been determined to be substantially

responsive to the bidding documents and who has offered the Evaluated Bid Price, provided that such bidder

has been determined to be (i) eligible in accordance with the provisions of Clause 3(General Terms and

Condition); and (ii) qualified in accordance with the provisions of Clause 5(General Terms and Condition).

6. Notification of Award

6.1 Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will notify the

successful bidder by cable/fax and confirmed by registered letter that his bid has been accepted. This letter

shall name the sum which the Employer will pay the Contractor in consideration of the execution,

completion and maintenance of the Works by the Contractor as prescribed by the Contract.

6.2 The notification of award will constitute the formation of the Contract.

7. Clarification of Bids

7.1 To assist in the examination, evaluation and comparison of bids, the Employer may, at his discretion, ask any

bidder for authentication the correctness of the information/details furnished by him in his bid. Such request

by the Employer and the response by bidder shall be in writing or by cable/fax.

7.2 Subject to above clause, no bidders shall contact the Employer on any matter relating to his bid from the time

of bid opening to the time contract is awarded.

7.3 Any effort by the bidder to influence the Employer in the Employer’s bid evaluation, bid comparison or

contract award decisions may result in the rejection of his bid.

8.1 Information relating to the examination, clarification, evaluation and comparison of bids and

recommendations for the award of a contract shall not be disclosed to bidders or any other persons not

officially concerned with such process until the award to the successful bidder has been announced. Any

effort by a bidder to influence the Employer's processing of bids or award decisions may result in the

rejection of his bid.

9.1 The bidder is advised to visit and examine the Site of Works and its surroundings and obtain for itself on its

own responsibility all information that may be necessary for preparing the bid and entering into a contract

for construction of the Works. The costs of visiting the Site shall be at the bidder’s own expense.

9.2 The bidder and any of its personnel or agents will be granted permission by the Employer to enter its

premises and lands for the purpose of such inspection, but only upon the express condition that the bidder,

its personnel and agents, will release and indemnify the Employer and its personnel and agents from and

against all liability in respect thereof and will be responsible for death or personal injury, loss of or damage

to property and any other loss, damage, costs and expenses incurred as a result of the inspection.

Seal and Signature of the Bidder Director

Date: (PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

TERMS & CONDITION

( B ) GENERAL TERMS & CONDITIONS

1. Scope of Bid

1.1 The VADODARA MUNICIPAL CORPORATION here in after called "the Employer" invites

Tender document for the construction of works (as defined in these documents, here in after referred to

as "the Works") detailed in the table given in the IFB.

1.2 The Works consist of:

Tree branches trimming/cutting, divider maintenance and maintenance of urban forest with

tractor, crane, hydra along with workmen at West Zone of Vadodara city (2025-26)

2. Source of Funds

2.1 The expenditure on these Works will be met by VADODARA MUNICIPAL CORPORATION.

3. Eligible Bidders

3.1 This invitation for bids is open to bidders who has necessary bid capacity and who meet the

following requirements:

 A bidder shall not be under a declaration of ineligibility for corrupt or fraudulent practice.

 1) Contractor registered in “E-1 Class” or Above working with V.M.C or registered in

“E-1 Class” with the Government of Gujarat, other State Governments, Semi

Government bodies, Central P.W.D. In case of Non Register With VMC, The Bidder

has to get registered after receiving work order.

(2) Contractor having experience in tree trimming/ cutting related work/ manpower supply

related to Garden work/ horticultural work will all be considered valid in this work

experience. single work carried out shall be of 80% of Estimated Cost e.g. Rs 1,60,00,000/-

put to tender / Two Works shall be of 50% of Estimated Cost e.g. Rs 1,00,00,000/- put to

tender / Three work carried out shall be of 40% of Estimated Cost e.g. Rs 80,00,000/-put to

tender in Last Five year. (Refer Enhancement Factor Criteria as Below)

Escalation factor:

Following enhancement factor will be applied for annual turnover and completion cost of project to

bring them to the base year. The current financial year in which bid is invited shall be considered as the

base year. This shall be applicable for last 5 years only.

Year Financial Year Enhancement Factor

Base (year of inviting tender) 2025-2026

Enhancement factor is a multiplication factor to utilised for enhancing the value of the work of work

done, turnover Amount. For instance if the bidder has completed the work of Rs.1.00 crore in financial

year 2024-2025, then the bidder can use the enhancing factor of 1.46 and the value of work done shall

be 1.50 X 1.00cr. = Rs. 1.50 crore.

Work Completion:

1. For work completion, the bidder has to submit Certificate 3 (A) from their respective employers.

Those works which are not supported by the Certificate 3(A) shall not be considered as completed

2. Work completed by the bidder with Government / Semi Government under the name of the

bidder them self shall be considered for evaluation.

3. Work Completion means completed works only. If the work is in progress and some percentage of

the work is completed, the bidder cannot consider that amount into the work completed. For

example, for the project Rs. 10.00 Crore if the work is completed 1.50 Cr., then the bidder cannot

submit the work completion of Rs. 1.50 Cr. for eligibility of this tender.

4. Works done under Sublet and / or Joint Venture shall not be considered for evaluation purpose

 Bidders shall provide such evidence of their continued eligibility satisfactory to the Employer,

as the Employer shall reasonably request.

4. Eligible Material, Equipment and Services

4.1 At the Employer's request, the bidder having offered the evaluated lowest financial bid may be

required to provide evidence of the origin of materials, equipment, and services to the satisfaction of

4.2 For purposes of Sub Clause 4.1, "origin" means the place where the materials are mined, grown,

produced or manufactured; similarly for equipment and from where the services are provided.

5. Qualification of the Bidder

To be qualified for award of Contract, bidders shall:

a) Submit a written power of attorney authorizing the signatory of the bid to commit the bidder.

5.1 Organisation & Management

a. Memorandum of association/articles of association/partnership agreement etc.

b. Bids from the joint ventures are not acceptable.

c. Certificate of class of registration

5.2 Financial Status

5.2.1 Achieved an Average Annual financial turnover during the last 3 years, ending 31st March of

the previous financial year should be at least 30% of the estimated cost put to Tender. It

should be duly certified by Chartered Accountant.

5.2.2 (Escalation factor as mentioned above shall be used to bring the value of such completed

works to the level of current financial year i.e. 2024-25)

5.2.3 If company did not exist for the last 5 years, corresponding figure for the year is to be taken as

5.2.4 The agency should Submit Solvency certificate for an amount up to 15% of the tender amount.

A solvency certificate to this effect shall be submitted by him not Older than Last One Year

from any Nationalized bank as per Annexure-I.

5.3 Sub-Contractors' experience and resources shall not be taken into account in determining the

bidder's compliance with the qualifying criteria.

General information

All individual firms must complete the information in this form. Nationality information shall be

provided for all owner(s) or applicant(s) that are partnership or individually owned firms.

1 Name of firm:

2 Head office address:

3 Local office address (if any):

4 Telephone/ Contact:

5 E-mail address:

6 Place of incorporation/registration:

7 Year of incorporation/registration:

 Additional information regarding litigation, debarment, arbitration, etc.

5.4 Disqualification

Even though the Bidders may meet the above criteria, they are subject to be disqualified for any of the

following reasons:

a) Misleading or false representation in the forms, statements and attachments submitted and included

b) Record of poor performance such as abandoning the work, rescinding of contract for which the

reasons are attributable to the non-performance of the contractor, consistent history of litigation

awarded against the applicant or financial failure due to bankruptcy.

c) Has been identified by the Employer as poor performer in implementation of ongoing VMC works.

5.5 Debarment/Black listing

Not with standing the above, the Employer may debar or blacklist any of the bidder(s) for their

misleading or false representations in the forms statements etc. for the period to be decided by the

6. One Bid per Bidder

6.1 Each bidder shall submit only one bid per contract package either by himself. A bidder who

submits or participates in more than one bid for a contract package will be disqualified.

7. Bidding Documents

The bidder is expected to examine carefully the contents of all the above bid documents. Failures to

comply with the requirements of bid documents will be at the bidder's own risk. Bids which are not

substantially responsive to the requirements of the bidding documents will be rejected.

8. Language of Bid

The bid, and all correspondence and documents related to the bid exchanged between the bidder and

the Employer shall be written in the English language. Supporting documents and printed literature

furnished by the bidder may be in another language provided they are accompanied by an accurate

translation of the relevant passages in the English language, in which case, for purposes of

interpretation of the bid, the English translation shall prevail.

9.1 A total of four items have been taken in this tender , in which Part A Skilled and unskilled

workers rate quote Service Charge and in part B of machinery work tractor and hydra items

above / below percentage rate quote submitted online by the bidder.

9.2. The bidder shall fill (in e-tender) in which Section- A Skilled and unskilled workers rate quote

Service Charge and in Section- B of machinery work tractor and hydra items above / below

percentage rate (both in figures and words) for overall items of the Works provided in the Bill of

Price Bid & Evaluation Criteria Clause :

1. The Financial Bid shall consist of two sections:

(A) Section–A: Manpower Component (Service Charge Based)

(B) Section–B: Machinery Component (% Above/Below Based)

2. In Section–A, Government approved wage rates shall remain fixed and non-editable. The

bidder shall quote only Service Charge (in Rupees only). Negative service charge shall not be

3. In Section–B, base rates of machinery shall remain fixed. The bidder shall quote overall

percentage Above or Below the base rate.

4. The evaluated cost shall be calculated as under:

(i) Section–A Cost = Estimated Quantity × (Fixed Wage Rate + Service Charge (in Rupees only))

(ii) Section–B Cost = Estimated Quantity × (Base Rate ± Quoted Percentage)

5. The Grand Total (Section–A + Section–B) shall be considered for determination of L1

5. The Grand Total (Section–A + Section–B) shall be considered for determination of L1

6. The bidder quoting the lowest evaluated Grand Total shall be declared as L1.

6. The bidder quoting the lowest evaluated Grand Total shall be declared as L1.

7. In case of arithmetical error, the calculation done by the department shall prevail.

10. Bid Validity

10.1 Bids shall remain valid as per Instruction to Bidders (ITB) after that deadline date for bid

submission specified in Clause. The Employer as non-responsive shall reject a bid valid for a

shorter period.

10.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Employer may

request the bidders to extend the period of validity for a specified additional period. The request

and the responses thereto shall be made in writing or by fax. A bidder may refuse the request

without forfeiting his bid security. A bidder agreeing to the request will not be required or

permitted to modify his bid but will be required to extend the validity of his Bid Security for the

period of the extension, and in compliance with Clause 2 ( Financial Terms & Conditions) in all

11. Format and Signing of Bid

11.1 The bidder shall prepare one copies of the documents comprising the bid as described in

Instructions to Bidders.

11.2 The bid shall be typed or written in indelible ink and shall be signed by a person or persons duly

authorized to sign on behalf of the bidder.

11.3 The bid shall contain no alterations, omissions or additions, except those to comply with

instructions issued by the Employer, or as necessary to correct errors made by the bidder, in

which case the person or persons signing the bid shall initial all such corrections.

11.4 All witnesses and sureties shall be persons of status and probity and their full names, Occupations

and addresses shall be printed below their signatures.

12. Deadline for Submission of Bids

Bids must be received by the Employer at the address specified above not later than the time and date

specified in the IFB.

Any bid received by the Employer after the deadline for submission of bids will be returned unopened

14. Signing of Agreement

At the same time that the Employer notifies the successful bidder that his bid has been accepted, the

Employer will direct him to submit the Performance Security and attend the Employer's office on a

date determined by the Employer for signing the Form of Agreement.

15. The selection process will lay high emphasis on the ability and competency of contractors to do

high quality work within the given time schedule.

16. The onus of providing, all necessary company / project related information, in appropriate manner

and medium, so as to demonstrate the competency of the bidder and to allow proper evaluation, will

rest entirely on the Bidder.

17. All clause shall be operative from the date of issue of work order and up to the expiry of original

and extended time limit.

18. Legal Condition:-

 Corrupt or Fraudulent Practices

The Employer will reject a proposal for award if he determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in competing for the contract in question. The

Employer will declare the firm ineligible, either indefinitely or for a stated period of time, to be

awarded a contract by VADODARA MUNICIPAL CORPORATION if it at any time determines

that the firm has engaged in corrupt or fraudulent practices in competing for the contract, or during

 ―corrupt practice‖ means behavior on the part of officials in the public or private sectors

by which they improperly and unlawfully enrich themselves and/or those close to them, or

induce others to do so, by misusing the position in which they are placed, and it includes

the offering, giving, receiving, or soliciting of anything of value to influence the action of

any such official in the procurement process or in contract execution; and

 ―fraudulent practice‖ means a misrepresentation of facts in order to influence a

Procurement process or the execution of a contract to the detriment of the Borrower, and

includes collusive practice among bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the Borrower of the

benefits of free and open competition.

 Municipal Commissioner reserves the rights to reduce/increase the scope of work and contract

without assigning any reason thereof.

 If VADODARA MUNICIPAL CORPORATION is convinced that the Bidder has resorted to

material misrepresentation or provided fraudulent information / statement, the said Bidder will be

liable for disqualification / rejection at any stage.

 Proof for fulfillment of eligibility criteria should be submitted along with Tender volume. If the

Tender volume is submitted without valid documents and without proof of eligibility criteria it will

 Those who do not meet with the eligibility criteria need not submit the Tender document.

 Tenders, which do not fulfill all or any of condition or are submitted incomplete in any respect or

are conditional tenders, will be rejected.

 Contractor shall be responsible to obey all Labour Laws, Environmental and Safety Laws.(the

existing laws as well as framed from time to time). Any penalties laid due to violation of such laws

shall be directly deducted from the contractor's outstanding.

19. Administrative Conditions:-

 Safety and Signage

 Contractor has to arrange for the complete safety of the persons working for project, users

of the surrounding area i.e. public and vehicles also. All the arrangements of safety

equipment, first-aid treatment, mandatory signage regarding work & traffic as per

requirement to be arranged at site.

 Necessary dropping, shoring and under pinning shall be provided for the safety of the

adjoining work or property, which is to be left intact, before dismantling and demolishing is

taken up and the work shall be carried out in such a way that no damages is caused to the

adjoining property.

 Contractor shall not sublet the work without permission of the authority.

Insurance in respect of damage to persons and property:

The contractor shall be liable for and shall indemnify the Employer against any liability, loss, claim or

proceedings whatsoever arising under any statute or at common law in respect of personal injury to or

the death of any person whomsoever arising out of or in the course of or caused by the carrying out

the works, unless due to any act or neglect of the Employer or of any person for whom the Employer

is responsible.

The contractor shall be responsible for all injury to persons, animals or things, and for all structural

and decorative damage to property which may arise from the operation or neglect of himself or of any

nominated sub-contractor's employees, whether such injury or damage arise from carelessness,

accident or any other cause whatever in any way connected with the carrying out of this contract. This

clause shall be held to include, interlaid, any damage to buildings, whether immediately adjacent or

otherwise and damage to roads, streets, good paths, bridges or way as well as all damage caused to the

buildings and works forming the subject of this

Contract by frost or other inclemency of weather. The contractor shall indemnify the employer and

hold him harmless in respect of all and any expenses arising from any such injury or damage to

persons or property as aforesaid and also in respect of any claim made in respect of injury or damage

under any acts of government or otherwise and also in respect of any award of compensation or

damages consequent upon such claim.

The contractor shall reinstate all damages of every sort mentioned in this clause, so as to deliver up the

whole of the contractor works complete and perfect in every respect and so as to make good or

otherwise satisfy all claims for damage to the property of third parties.

The contractor shall indemnify the employer against all claims which may be made against the

employer by any member of the public or other third party in respect of anything which may arise

in respect of the work or in consequence thereof and shall at his own expense arrange to effect and

maintain until the virtual completion of the contract, with an approved office and policy of

insurance in the joint names of the employer and the contractor against all claims which

may be made upon the employer whether under the workmen's compensation act or any other

statute in force during the currency of this contract or at common law in respect of any employee of

the contract or any sub-contractor and shall at his own expense effect and maintain, until the virtual

completion of the contract, with an approved office a policy of insurance in the joint names of the

employer and contractor against such risks and deposit such policy or policies with the Architect

from time to time during the currency of the contract.

The contractor shall be responsible for anything which may be excluded from the insurance policies

above referred to and also for all other damages to any property arising out of and incidental to the

negligent or defective carrying out of this contract. He shall also indemnify the employer in respect of

any costs, charges or expenses arising out of any claim or proceeding and also in respect of any award

of or compensation of damage arising there form.

The employer with the concurrence of Architect shall be at liberty and is hereby empowered to deduct

the amount of any damage, compensation, costs charges and expenses arising or accruing from or in

respect of any such claim or damage from any sum or sums due or to become duet to the contractor.

Insurance: (CAR)

Insurance for contractor’s men, machinery / equipment and material in transit as well on site and

third party insurance including indemnity CAR policy also to be arranged by contractor.

Comprehensive storage cum erection insurance to be arranged by contractor. Contractor shall also

insurance all around property.

Note: In case if extension in time limit is granted to contractor for reasons of either parties,

contractor shall include this time for the purpose of insurance.

The contractor shall in joint names of the Employer and contractor insure against loss or damage by

fire, storm, tempest, lighting, flood, earthquake, aircraft or anything dropped therefrom, serial objects,

riot and civil commotion for the full value thereof all work executed and all unfixed materials and

goods intended for, delivered to and placed on or adjacent to the work, but excluding temporary

building plant, tools and equipment owned or hired by the contractor or any subcontractor and shall if

such work material and goods so insured until virtual completion of the work such insurances shall be

with insurers approved by the Architect and contractor shall deposit with the Architect the policy or

policies and the receipts in respect of premiums paid and should the contractor make default in

insuring or continuing to insure as aforesaid the Employer may himself insure against any risk with

respect of which the default shall have occurred and deduct a sum equivalent to the amount paid by

him in respect of premium from any monies due to or to become due to the contractor.

Provided always that if the contractor shall independently of his obligations under this contract

maintain a policy of insurance which covers (interalia) the said work, materials and goods against the

aforesaid contingencies to the full value thereof then the maintenance by the contractor of such policy

shall if the Employer interest is endorsed thereon, be a discharge of the contractors obligation to insure

in the joint names of the Employer and contractor and the production by the contractor as and when

may reasonably be required by the Architect of a current certificate of insurance from the company or

firm which shall have issued the said policy shall be a discharge of the contractor's obligation to

deposit with the Architect a policy or policies and the receipts in respect of premium paid.

Upon survey of any claim under the insurances aforesaid the contractor with due diligence shall

restore work damaged, replace or repair unfixed materials or goods which have been destroyed or

injured, remove all dispose of any debris and proceed with the carrying out and completion of the

work. All monies received from such insurances shall be paid to the contractor by installments under

certificates of the Architect issued at the period of interim Certificates named in the appendix to this

conditions. The contractor shall not be entitled to payment in respect of the restoration of work

damaged, the replacement and repair of any unfixed materials or goods and the removal and disposal

of debris other than the monies received under the said insurances

Seal and Signature of the Bidder Director

Date: (PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

TERMS & CONDITION

(C ) FINANCIAL CONDITION

1. Cost and Currencies of Bidding

The bidder shall bear all costs associated with the preparation and submission of his bid and the

Employer will in no case be responsible or liable for those costs.

Currencies of Bid and Payment

 The rates and the prices shall be quoted by the bidder entirely in Indian Rupees

 All payments including advances, if any, shall be made in Indian Rupees.

2. Earnest Money Deposit :-

2.1 Bank guarantees (and other instruments having fixed validity) issued as surety for the bid shall be

valid for 30 days beyond the validity of the bid.

2.2 The EMD of the unsuccessful bidders, except for L1, L2 and L3 bidders, will be returned as

promptly as possible as but not later than 30 days after the expiration of the period of bid validity.

2.3 The EMD of the successful bidder, along with second and third lowest tenders, will be returned

when the bidder has furnished the required performance security and signed the agreement.

2.4 Earnest Money Deposit may be forfeited

a) if the bidder withdraws his bid during the period of bid validity;

b) in the case of a successful bidder, if the bidder fails within the specified time limit to

i) Furnish the required Performance Security or

ii) Sign the Agreement.

3. (A) Security Deposit:-

5 % of the contract value i.e 2% of EMD and 3% of S.D. to be pay within 7 days from work order

issued to built up Maximum 5% of total security deposit of contract value. (2% EMD + 3% = 5% of

3% value of work will be released after one month from date of payment of final bill.

4. Approved Bank: - As per attached ANNEXURE -1

5. Mobilization advance will not be given.

6. Quantities in B.O.Q. may vary up to any extent and contractor shall not claim any extra rate for the

Delay in completion of work - 0.1% of total contract value per week or part thereof by which delay

has occurred, subject to maximum of 10% of the contract value.

Seal and Signature of the Bidder Director

Date: (PARKS AND GARDEN DEPARTMENT)

8. Instruction to Tenderers

The General scope of work

Tree branches trimming/cutting, divider maintenance and maintenance of urban forest with

tractor, crane, hydra along with workmen at West Zone of Vadodara city(2025-26)

as per the architectural/ Structural working drawings prepared by the consultant / VMC.

IT.2 INVITIATION TO TENDER

The Municipal commissioner for and on behalf of VADODARA MUNICIPAL CORPORATION

here in after referred as VMC will receive tenders for the work as per the specifications and schedule of prices in

the tender document. The tenders shall be opened in the office of the Director in the presence of tenderers or

their representatives who remain present. The Municipal Commissioner reserves the right to reject the lowest or

any other or all tenders or part of it which in the opinion of the Municipal Commissioner does not appear to be in

its best interest and the tenderer shall have no cause of action or claim against the authority or its officers,

employees, successors or assignees for rejection of his tender.

IT.3 LANGUAGE OF TENDER

Tenders shall be submitted in English and all information in the tender shall also be in English,

Information in any other language shall be accompanied by its translation in English. Failure to comply with this

may make the tender liable to rejection.

IT .4 TENDER DOCUMENTS

Tender documents and set of drawings shall comprehensively be referred before tendering. The several section

form in the document are the essential parts of the contract and a requirement occurring in one shall be as

binding as though occurring in all, they are to be taken as naturally, explanatory and describe and provide for

complete works. The tender documents shall be submitted in two sets.

IT. 5 EXAMINATIONS BY TENDERERS

At this own expense and prior to submitting his tender, each tenderer shall (a) examine the contract

documents. (b) visit the site and determine local condition which may affect the work including the prevailing

wages and other pertinent cost factors.(c) familiarize himself with all central, state and local license required for

the work and (d) correlate his observation, investigation and determinations with the requirements of the tender

documents, site & subsoil investigation.

The tender quantity is fixed as per drawings enclosed herewith. During execution any increase or decrease

in quantity -same will be paid as per the Tender clause.

TENDER DOCUMENTS

VOLUME-I (TECHNICAL BID)

VOLUME – II (PRICE BID)

Copy of the tender Document should be completed, legible in ink, checked in a responsible manner.

Signed stamped and returned together with the tender security Bond by the stipulate date, this shall form the

The tenderer is required to complete.

The form of tender, including the Appendices enclosed thereto, Tender security bond and the Tender

summary shall be submitted duly signed and stamped.

All the pages in which entries are required to be made by the renderer are contained in the tender

documents and the renderer shall not take out or add to or amend the text of any of. the documents except in so

far as may be necessary to comply with any issue pursuant to Clause IT .19 hereof

IT.6 EARNEST MONEY DEPOSIT.

Each tender must be accompanied by, a receipt of deposit as tender guarantee in the form of Earnest

money mentioned on relevant page. Any tender not accompanied by a tender guarantee in the form of earnest

money deposited for the sum stipulated in the tender's document will be summarily rejected. The earnest money

deposit shall be paid with the tender by B.G. / D.D. payable at Vadodara without which the tender shall not be

considered as valid.

The Earnest Money Deposit of the successful tenders shall be converted in to security Deposit amount

after acceptance of the tender. No interest shall be paid by the owner on any tender guarantee.

IT.7 --DELETED—

IT.8 PREPARATION OF TENDER DOCUMENTS

Tenderers are required to note the following while preparing the tender documents.

Tender shall be submitted on the Tender form bound here in English. All appendices and statements

shall be properly filled in. Numbers shall be stated both in words and in figure where so indicated and the

signature of all persons signing shall be in longhand.

Percentage, Prices, wordings and notations must be in ink or type written No erasers will be

permitted. Mistakes may be crossed out and corrections typed or written in ink adjacent thereof, and

shall be checked before submission of the tenders. If there is discrepancy between the rates quoted in

figures and in words, the rates expressed in words shall be considered as binding.

Tender shall be accompanied by the prescribed tender fee, security deposit and other required

documents and drawing. All witnesses and sureties shall be persons of status and probity and their full names,

occupation and address shall be stated below their signature.

Variation to the contract Documents requested by the tenderer may be affixed and duly signed and

stamped. Such variation may be refused by the authority is not obliged to give reason for his decisions.

Submission of tenders shall comply with the notice inviting tenders as to place, date and time. Tenders

and tender security (E.M.D.) shall be enclosed with the tender documents and shall be put in a sealed envelope.

IT. 9 SUBMISSION OF TENDER DOCUMENTS

Tenderers are requested to submit the Tender Documents on following lines. Following documents to be

submitted online as well as in physical.

i. Tender security bond (Earnest Money )

ii. Certificate as registered contractor with Government of Gujarat or appropriate authority. (Not applicable for

private sector)

iii. Tender's financial capability and standing over at least past five years.

iv. Current Income Tax Clearance Certificate.

v. Bank Solvency Certificate.

vi. Labour license to be submitted

vii.Details to be submitted as per the Statement No 1 to

viii. Price bid should be submitted by e-tender only and Technical bid should be submitted physically also in

sealed envelope systems By RPAD/Speed post in sealed covers in duly sign & seal by contractor as per

schedule given on page no. 3.The time limit for receipt of tender shall strictly apply in all cases. The

tenderers shall have therefore ensure that their tender is received by the competent authority (VMC) at the

required place before expire of the time limit. No delay on account of any cause of receipt of tender shall be

entertained. Tender's received after the time limit is over will not be accepted and inadvertently accepted will

not be opened and will be returned unopened. Tenders which may get opened before the due date with no

indication having been given on the envelops containing a tender therein is liable to be rejected.

Mailed tender must be sent in a covering envelope by registered post, Acknowledge Due. The return

receipt will be endorsed to show the date and time of receipt. Mailed Tenders not received at the required place

before the date and time set for the receipt will not be accepted from post.

The tender must contain name address of residence and place of business of the person or person submitting

the tender and must be signed and sealed by the tenderer with his usual signature.

Tenders by partnership firm must be furnished with the full names and address of all partners and be signed

by one of the members the partnership or by a legally authorized representative holding power of attorney

followed by signature and designation of the person of person signing.

Tenders by corporations/company must be signed with the legal name of the corporation companies by the

president or by the secretary or other person or person legally authorised to bind the corporation/company in the

IT . 10 TENDER VALIDITY PERIOD

The validity period of the tender submitted for this work shall be of 180 calendar days After Last date of

Tender Submission and that the tenderer shall not be allowed to withdraw or modify the tender offer on his own

during the validity period. The tenderer will not be allowed to withdraw the tender or make any modification or

addition in the terms and conditions on his own tender .If this is done then the owner shall, without prejudice to

any other right or remedy, by at liberty to reject the tender and forfeit the earnest money deposit in full.

IT . 11 GENERAL PERFORMANCE DATA

Tenderers shall present all information which sought for in the tender document in form of various

schedules. Tenders may not be considered if every Blank and the Schedule are not properly filled in before

submission of the tender.

IT.12 SIGNING OF TENDER DOCUMENTS

If the tender is made by an individual, it shall be signed with his full name above his current address. If

the tender is made by proprietary firm, it shall be signed by the proprietor above his name and name of his firm

with his current address.

If the tender is made by a firm in partnership, it shall be signed by all the partners of the firm above their

full names and current address, or by a partner holding the power of attorney for the firm, in which case a

certified copy of the power of attorney shall accompany the tender. A certified copy of the partnership deed,

current address of all partners of the firm shall also accompany the tender.

If the tender is made by limited company or a limited corporation, it shall be submitted duly signed by an

authorized person holding the power of attorney, & shall accompany the tender. Such limited company or

corporation may be required to furnish satisfactory evidence of its existence before the contract is awarded.

If the tender is made by a group of firms, the sponsoring firm shall submit complete information

pertaining to each firm in the group and state along with the bid as to which of the firms shall have the

responsibility for tendering and for completion of the contract documents and furnish evidence and

responsibilities for completion of contract documents. The full information and satisfactory evidence

pertaining to the participation of each member of the group of firm in the tender shall be furnished along

with the tender.

All witness and sureties shall be persons of status and probity and their full names, occupations and

address shall be stated below their signature. All signatures in the tender document shall be dated.

IT. 13 WITHDRAWL OF TENDERS

If during Tender validity period, the tenderer withdraws his tender, the tender security (Earnest Money

Deposit) shall be forfeited.

IT .14 INTERPRETATIONS OF TENDER DOCUMENTS

Tenderer shall carefully examine the Tender Document and fully inform themselves as to all the

conditions and matters which may in any way affect the work or the cost thereof. Should a tendered find errors,

omissions or discrepancies from the specifications or other documents or should be in doubt as to their meaning,

he should at once address query to the. City Engineer, VMC. The correct interpretation of the same will be

issued to all tenderers as addendum.

IT .15 ERRORS AND DISCREPANCIES IN TENDERS

IN CASE OF CONFLICT BETWEEN THE FIGURES AND WORDS IN THE RATES THE RATE

EXPRESSED IN WORDS SHALL BE CONSIDERED.

IT. 16 MODIFICATION OF DOCUMENTS

Modification of specifications and extension of the closing date of the tender, if required will be made

by an addendum. Copies of each addendum will be sent to all tenderers. These shall be signed and shall form a

part of tender. The tenderer shall not add to or amend the text of any of the documents except in so far as may be

necessary to comply with any addendum.

IT. 17 ADDENDUM

Addendum shall form part of the contract documents. The full consideration shall be given to all

Addenda in the preparation of tender. Tenderers shall verify the number of Addendum issued, if any and

acknowledge the receipt of all addenda (i.e. before 48 hrs. of last date for tender on web-site) in the tender

failure to so acknowledge may cause the tender to be rejected.

The Owner or the in charge may issue Addenda to advise tenderers of changed requirements. Such

addendum may modify previously issued addendum.

IT. 18 EVALUATIONS OF TENDERS

In comparing tenders, the VMC shall consider factors such as the time of completion, efficiency and

reliability of construction method proposed, compliance with the specification, relative quality, the operation,

maintenance and replacement cost of structure and plant and also the qualifying criteria for the evaluation of

tenders. The price bids of only those tenderers who are pre / post qualified will be opened in the presence of the

IT. 19 TIME REQUIRED FOR COMPLETION

The completion period / time limit mentioned in this schedule is to be reckoned from the date of issue of

work order to the date by which physical completion of the work take place. The completion period / time shall

be in accordance with the calendar months.

IT. 20 POLICY FOR TENDER UNDER CONSIDERATION

Tender shall be termed to be under consideration from the opening of the tender until such time any

official announcement or award is made. While tenders are under consideration, tenderers and their representative

or other interested parties are advice to refrain from contracting by any corporation personnel or representative

on matters related to the tenders under study. The VMC representative if necessary will obtain clarification on

tenders by requesting such information from any or all the tenderers, either in writing or through personal contacts

may be necessary. The tender will not be permitted to change the substance of his tender after tenders have been

opened. This includes any post tender price revision. Non compliance with his provision shall make the tender

liable for rejection.

IT. 21 PRICES AND PAYMENTS

The tenderer must understand clearly that the prices quoted are for the total works or the part of the total

works quoted for inclusive of all costs of materials, labour, equipment, supervision, other services, royalties. etc.

and Govt. duties etc. No claim for payment beyond the prices quoted for will be entertained. The tenderer will

not be entitled subsequently to make any claim on any ground.

IT. 22 PAYMENT TERM

The terms of payment are defined in the General Condition of Contract. The VMC shall not under any

circumstances relax these terms of payment and will not consider any alternative payment terms. Tenderers

should therefore in their own interest note this provision to avoid rejection of their tenders.

Award of the contract or the rejection or tenders will be made within the tender validity period stated in the notice

inviting tenders.

If tenderer receiving the notice of award fails or refuses to execute the contract Agreement within the

stated time limit or refuse to furnish the Bond as required herein, the owner may annual his award and declare

the tender security forfeited and will take action as deemed fit.

A corporation, partnership firm or other consortium acting as the Tenderer and receiving the award shall

furnish evidence of its existence and evidence that the officer signing the contract agreement and Bonds for VMC,

partnership firm or other consortium acting as the Tenderer is duly authorized to do so.

IT. 24 SIGNING OF CONTRACT

The successful tenderer shall be required to execute the contract agreement within 15 days of receipt of

intimation to execute the contract, failing which the VMC will be entitled to annual the award and forfeit the

Earnest Money Deposit. The person to sign the contract document shall be as per VMC’s policy.

IT. 25 DISQUALIFICATION

Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if

a. Made misleading or false representations in the forms, statements, affidavits and

attachments submitted in proof of the qualification requirements; and/or

b. Record of poor performance such as abandoning the works, not properly completing

the contract, inordinate delays in completion, litigation history, or financial failures etc.

or debarring from VMC work etc.

c. Tampered the bid document in any manner.

d. Colluded with other prospective bidders for this work to arrive at quoted prices for the

purpose of restricting competition.

e. Indulged in inducement of any official of VMC and/or their consulting engineer and

other advisors in any manner whatsoever.

f. Not submitted anti black listing affidavit stating that bidder is not black listed by any

State, Central, and Local Government Authority also any other litigation history with all

g. Proposal not submitted in accordance with this tender.

h. During validity of the proposal, or its extended period, if any, the bidder changes his

commercial terms.

i. The bidder qualifies the proposal with his own conditions.

j. Proposal is received in incomplete form or without signature.

k. Proposal is received after due date and time.

l. Proposal is not accompanied by all requisite documents

m. Commercial proposal is enclosed with the same envelope as technical proposal

n. The envelope does not show on the outside the reference of bid and thus gets opened

before the due date of opening.

o. The E.M.D. is not deposited in full and in the manner as specified in the clause of

Earnest Money Deposit.

p. The tender is in a language other than English or dose not contains its English

Translation in case of other language adopted for tender preparation.

q. The tender documents received are not duly signed by authorized person.

r. The validity of tender is less than what is stated in the tender.

s. Any of the page or pages of tender is/are removed or replaced.

t. Any condition which affect the cost.

u. If it is joint venture.

v. Each bidder shall submit only one bid per contract package either by himself. A bidder

who submits or participates in more than one bid for a contract package will be

IT. 26 PERFORMANCE GUARANTEE & SECURITY DEPOSIT

As a contract security the tenderer to whom the award is made shall furnish a performance guarantee

each (Security Deposit) for the amount of 5% of the contract price to guarantee the faithful performance,

completion and maintenance of the works of the contract in accordance with all condition and terms specified

herein and to the satisfaction of the Engineers-in charge and ensuring the discharge of all obligations arising

from the execution of contract in one of the forms mentioned below.

The performance guarantee shall be deducted from bill as instructed by the Engineer -in-charge.

On satisfactory completion of the defect liability period in all respect, the performance guarantee will

be returned to the contractor without any interest after the defect liability period.

IT. 27 STAMP DUTY

The successful tendered shall have to enter into an agreement on a non-judicial stamp paper as per the

form of the agreement approved by the VMC. The cost of stamp paper and adhesive stamp shall be borne by

the contractor.

IT. 28 BRAND NAMES

Specific reference in the specification to any material by manufacturer's name, or catalogue shall be

constructed as establishing a standard or quality and performance and not as limiting competition and the

tendered in such cases, may at his option freely use only other product, provided that it ensures an equal of

higher quality than standard mentioned and meets VMC approval.

IT. 29 NON TRANSFERABLE

Tender documents are not Transferable.

IT. 30 COST OF TENDERING

The owner will not defray expense incurred by tenderers in tendering.

IT. 31 EFFECT OF TENDER

The tender shall remain Valid for a period of 180 calendar days After Last date of Tender Submission

for this work and that the tenderer shall not be allowed to withdraw or modify the offer in his own during the

period. If any tenderer withdraw or make any modifications or additions in the terms and conditions of his own

tender, than the VMC shall without prejudice to any other right or remedy, be liberty to reject the tender and

forfeit the earnest money in full.

IT. 32 CHANGES IN QUANTITY OR QUALIFYING CRETERIA:

VMC reserves the right to waive any qualifying criteria or information in any tender as special case and

to reject one or all tenders without assigning any reasons for such rejection and also to vary the quantities of

items or group or quantum of work as specified in the schedule of prices as may be necessary in the interest of

Public work a large for which no any claim shall be entertained.

IT. 33 NEW EQUIPMENT AND MATERIAL

All materials, equipment and spare parts thereof shall be new, unused and originally coming from

manufacturer's plant to the VMC. The rebuilt or overhauled equipment/materials will not be allowed to be used

IT. 34 RIGHTS RESERVED

The owner reserves the right to reject any or all tenders, to waive any informality or irregularity in any

tender without assigning any' reason. The owner further reserves the right to withhold issue of work order even

after agreement and no payment will be made to the successful tenderer on account of such withholding. The

owner is not obliged to give reasons for any such action

Municipal Commissioner Reserves right to increase / decrease the scope of work & also split the tender

in two or more contracts without assigning any reason even after the work is awarded.

IT. 36 MOBILIZATION ADVANCE

No Mobilization Advance or advance on Machinery will be given.

The scope of work is clearly mentioned in the tender documents. The contractor shall have to carry out

the work in accordance with the details specifications. No condition will be accepted. The conditional tender will

liable to be rejected.

The contractor will have to construct shelter for storing valuable materials like cement etc. The

contractor shall arrange for construct, maintain and afterwards remove and reinstate any temporary access

required for and in connection with the execution at the work at his own cost. Reinstatement shall include

restoring the area of the access route to at least the degree of safety stability drainage & appearance that existed

before the contractor entered the site.

Proper procedure shall have to be taken by contractor at all the time during the progress of the work,

failing which the contractors shall be held responsible for all damages to the work under execution or to any

property or to lives of persons during the work in progress and also during the defect liability period.

All work shall be measured by standard method according to rules & customs of VMC. The officer-in-

charge decisions to what is usual method in use will be final.

Tender once accepted shall be binding on the contractor even if the formal agreement is not signed /

The contractor shall have to give in writing the date of completion of work within a fortnight from

date of work completed by him otherwise the date noted on record by department shall be reckoned as final &

no excuse as representation in that behalf shall be granted at later date.

IT. 43 Specimen signature of contractor will be cross checked whenever contractor receives payment in

account section of VMC OR in case of representative of contractor receives payment along with letter of

authority of contractor who sign an agreement.

The details / contents / information mentioned in the tender document may be read as final

binding on the contractors. Any difference found in Form B-1 in regards to these related items may

be treated as cancelled

Contractor should make arrangement to cordon the construction site by way of proper

supports and barricades at his own cost and risk as per the direction of EIC.

Contractor should provide safety net and should take sufficient precaution for the safety of

their staff & labour, VMC’s staff, student, TPI’s staff and Consultant’s staff at his own cost and risk.

Signature/Stamp of Contractor Director

(PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

CLAUSE 30: DISPUTE TO BE REFERRED TO TRIBUNAL:

DISPUTE TO BE REFERRED TO ARBITRATOR.

(1) The disputes relating to this contract, so far as they relate to any of the following matters, whether such

disputes arise during the progress of the work or after the completion or abandonment thereof, shall be

referred an independent Arbitrator appointed by VMC as far possible in consultation with the agency if

it is necessary and such disputes shall be settled in accordance with the arbitration and conciliation Act.

(i) The rates of payment under clause 5 for any tools, materials and stores, in or upon the works of

the site thereof or belonging to the contractor or procured by him and intended to be used for

execution of the work or any part thereof possession of which may have been taken by the

Engineer-in-charge under the said clause –5.

(ii) The reduction in rates made by the Engineer-in-charge under clause 9 from the items of works

not accepted as completed fully in accordance with the sanctioned specifications.

(iii) The rate of part of payment for any class of work which is included in the additional or altered

work carried out by the contractor in accordance with the instructions of the Engineer-in-charge

under clause 14 and the rates for which is to be determined under the said clause

(iv) The rates of payment for materials already purchased or agreed to be purchased by the

contractor before receipt of notice given by the Engineer-in-charge under clause 15 and/or

amount of compensation payable to the contractor under the said clause for loss in respect of

such materials.

(v) The amount of compensation which the contractor shall be liable to pay under clause 17 in the

event of this failure to rectify, remove or reconstruct the work within the period specified in the

written intimation or the amount of expenses incurred by the Engineer-in-charge under the said

clause17 in rectifying, removing or re-executing the work or in removing and replacing the

materials or articles complained of.

(vi) The reduction of rates as may be fixed by the Engineer-in-charge under clause 17 for the inferior

work or materials as accepted or made use of.

(vii) The amount of compensation payable by the contractor for damages as estimates and assessed

(viii) The amount payable to the contractor for the work carried out under clause 33 in accordance

with the instructions and the requirement of the Engineer-in-charge in case where there are no

specifications.

2. The awards declared by the arbitrator shall be speaking award giving reasons and calculations to every item

of claims. The decision will have to be implemented by all the concerned.

3. In case of dispute leading to the contractor or VADODARA MUNICIPAL CORPORATION approaching

on Court of Law. It shall be within the jurisdiction where the site of work is situated.

The reference to arbitration proceeding under this clause shall not:

i) Entitle the contractor to stop the Affect the right of the Engineer-in-charge under clause 5 to take

possession of all or any tools, plants, materials and stores in or upon the works of site thereof

belonging to the contractor or procured by him and intended to be used for the execution of the work

or any part thereof.

ii) Preclude the Engineer-in-charge from utilizing the materials purchased by the contractor in any work

or from removing such materials to other places, during the period the work is stopped or suspended in

pursuance, of notice given to the contractor under clause

iii) Progress of the work or the carrying out the additional or altered work in accordance with the

provisions of clause 14 or as the case may be, of clause

Seal and Signature of the Bidder Director

Date: (PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

FORM OF BID AND APPENDIX TO BID

FORM 1 - BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the ―The Bidder‖) has submitted

his bid Dated ------------------------ (Date) for the construction of ------------- (Name of Contractor hereinafter called

KNOW ALL PEOPLE by these presents that We -------------------------------------------------(name of Bank) of (name of

country) having our registered office at -------------------------------------------------------(hereinafter called ―the bank‖) are

bound unto --------------------------------------------(name of Employer) (hereinafter called ―The Employer‖) in the sum of

* for which payment well and truly to be made to the said Employer the Bank itself, his successors and assigns by

these presents.SEALED with the Common Seal of the said Bank this ---------------------- day of 20 THE CONDITIONS of

these obligations are:

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity specified in the Form of Bid;

(2) If the Bidder has been notified of the acceptance of his bid by the Employer during the period of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with the Instructions to Bidders, if required; or

B. Fails or refuse to furnish the Performance Security, in accordance with the Instructions to Bidders; or

C. does not accept the correction of the Bid Price pursuant to Clause 27 (Correction of Errors)

We undertake to pay to the Employer up to the above amount upon receipt of his first written demand, without the

employer having to substantiate his demand, provided that in his demand the Employer will note that the amount

claimed by him is due to him owing to the occurrence of one or any of the three conditions, specifying the occurred

conditions or conditions.

This Guarantee will remain in force up to and including the date -------------------------------------------------------------------- **

days after the deadline for submission of Bids as such the deadline is stated in the Instructions to Bidders or as it may

be extended by the Employer, notice of which extension (s) to the Bank is hereby waived. Any demand in respect of

this guarantee should reach the Bank not later than the above date

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures denominated in Indian Rupees. This

figure should be the same as shown in Clause 16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should be inserted by the Employer before the

Bidding documents are issued.

PERFORMANCE SECURITY

contractor) (hereafter called ―the Contractor‖) has undertaken, in pursuance of

--------- (name of Contract and brief description of Works) (hereinafter called ―The

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum

specified therein as security for compliance with his obligation in accordance with the

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to

you on behalf of the Contractor, up to a total of ----------------------------------------

(amount of guarantee)* ------------------------------- (in words), such sum being payable in

types and proportions of currencies in which the Contract prices is payable, and we

undertake to pay you, upon your first written demand and without cavil or argument,

any sum or sums within the limits of ----------------------------------------

(amount of guarantee) as aforesaid without your needing to prove or to show grounds

or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor

before presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract

documents which may be made between your and the Contractor shall in any way

release us from any liability under this guarantee, and we hereby waive notice of any

such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the

Defect Liabilities period.

Signature and Seal of the guarantor -----------------------------

*An amount shall be inserted by the Guarantor, representing the percentage the

Contract price specified in the Contract denominated in Indian Rupees.

This agreement, made on the day of between

_ (name and address of Employer) (Hereinafter called ―the

Employer) and (name and address of

contractor) hereinafter called ―the Contractor‖ of the other part.

Whereas the Employer is desirous that the Contractor execute

Name and identification number of contract (hereinafter called ―the works‖) and the

employer has accepted the Bid by the Contractor for the execution and completion of

such works and the remedying of any defects therein, at a cost of Rs.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS

1. In this Agreement, words and expression shall have the same meanings as are

respectively assigned to them in the conditions of contract hereinafter referred to

and they shall be deemed to form and be read construed as part of this Agreement.

2. In Consideration of the payment to be made by the Employer to the contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to

executive and complete the works and remedy any defects therein in conformity in

all aspects with the provisions of the contracts.

3. The employer hereby covenants to pay the Contractor in consideration of the

execution and completion of the works and the remedying the defects wherein

contract price or such other sum as may become payable under the provisions of the

Contract at the times and in the manner prescribed by the contract.

4. The Following documents shall be deemed to form and be ready and construed as

part of this Agreement viz

i) letter of Acceptance

ii ) Notice to proceed with the works:

iii ) Contractor’s Bid

iv ) Conditions of contract: General and

v) Contract Data

vi) Additional conditions

viii ) Bill of Quantities and

ix ) Any other documents listed in the Contract

data as forming part of the Contract.

In witness whereof the parties there to have caused this Agreement to be

executed the day and year first before written

The Common seal of

Was hereunto affixed in the presence of :

Signed, sealed and Delivered by the said

In the presence of

Binding signature of Employer

Binding Signature of Contractor

VADODARA MUNICIPAL CORPORATION

PARKS AND GARDEN DEPARTMENT

GENERAL CONDITION – PART A

1. Contractor shall produce the relevant registration certificate of VMC / State Govt /Central Govt.

2. Contractor shall register the work to labour commissioner as per labour act.

3. Contractor shall not sub-let the work without permission of the authority

4. Contractor should have sufficient skilled and unskilled laborers so that he shall start work at different

sites simultaneously. Contractor's having labour force available during festivals shall only apply.

Contractor cannot stop the work due to on Unavailability of labor force.

5. No Advance payment / machinery advance will be paid.

6. Payment of running bill will be made as per recent V.M.C. policy in force.

7. No extra payment will be made due to increase of central / state Govt. Taxes.

8. If the work is not completed within time limit the penalty will be recovered from immediate bills of

9. In the specifications, "as directed"/"Approved" shall be taken to mean, "as directed"/approved" by the

10. Wherever a reference to any Indian Standard appears in the specifications, it shall be taken to mean

as a reference to the latest edition of the same in force on the date of agreement.

11. In "Mode of Measurement" in the specifications wherever a dispute arises in the absence of specific

mention of a particular point or aspect, the provisions on these particular points, or aspects in the

relevant Indian Standards shall be referred to.

12. The contract rate of the item of work shall be for the work completed in all respects.

13. No collection of materials shall be made before it is got approved from the Officer-in-charge.

14. Materials, if and when rejected by the Officer-in-charge, shall be immediately removed from the site

of work within 24 hours.

15. No materials shall be stored prior to, during and after execution shall be kept in sufficient numbers

and in good working condition on the site of the work.

16. All works shall be carried out in workmanlike manners per the best techniques for the particular item.

17. All tools, templates, machinery and equipment for correct execution of the work as well as for

checking lines, levels, alignment of the works during execution shall be kept in sufficient numbers

and in good working condition on the site of the work.

18. The mode, procedure and manner of execution shall be such that it does not cause damage or over

loading of the various components of the structure during execution or after completion of the

19. All necessary safety measures and precaution (including those laid down in the various relevant

Indian Standards) shall be taken to ensure the safety of men, materials and machinery on the works as

also of the work itself.

20. Contractor has to put on site Notice board showing Information of Work.

21. The last date for sending the tender by registered post is 16-03-2026 at 4.00 PM.

22. While submitting the tender, the name of the work should be mentioned in full on the sealed cover.

23. Provide details of the demand draft indicating that it is included.

24. The contractor will have to sign and submit the draft tender without any errors, otherwise he will be

liable to be disqualified.

25. In case of unavoidable circumstances, the tender submitted by registered post will be accepted only if

the tender letter is received before the date and time mentioned above which is 16:00 hrs. Tender

submitted by post after the due time will not be accepted. And the responsibility for this does not lie

with the Mahanagar Seva Sadan.

26. The amount of the deposit will be accepted through demand draft. Cash and fixed deposits will not be

27. Send the tender by registered post to the address below.

28. The contractor will have to install the GPS system at his own cost and submit a weekly report to the

branch. The link of which will be sent to all Zonal Supervisors and Assistant Director immediately. It

is to be noted that due to the shutdown of the GPS system, bill reimbursement will not be possible

during that period.

29. The contractor shall maintain the safety norms of all the workers directly and indirectly associated

with the work as per CPWD Safety Code and SP70-2001 Construction Safety Handbook. Moreover,

the contractor shall maintain all the service standards of the Corporation as well as Fire.

30. The contractor shall keep all necessary barricades, work progress boards etc. at the work site for

safety. The contractor shall make necessary safety arrangements at his own cost and shall inform all

skilled/unskilled labours working on the work to take safety precautions. The contractor shall keep

installing necessary red lights and radium tape during the period of darkness till the work is done at

31. The wood cut within the city limits will have to be weighed and marked with green/yellow color

before being deposited.

32. For this work, a supervisor will have to be appointed ward wise as per the requirement. The

Supervisor must have Diploma in Horticulture or B.Sc. in Horticulture/Agriculture or any Graduate

33. The Contractor shall mandatorily furnish the equipment required for the work such as chain saw

machine (battery operated/petrol/diesel operated), telescopic pole pruner, Telescopic branch cutter,

rope, Looper, axe, pickaxe and other necessary equipment and shovel, three-comb, rake, hedge cutter

machine (battery operated/petrol/diesel operated), henna scissors, panjeti, broom, basket, cleaning

equipment at his own expense for maintenance of the divider. (All types of small and large tools used

for trimming and cutting tree branches will have to be stored.)

34. For the said work, the team will have to be deployed as per the requirement of the department

and in case of non-deployment of the team, a deduction of Rs. 2000/- per team will be made

from the bill. (One team means 1 tractor- driver, 2 skilled and 3 unskilled)

35. For this work, separate teams will have to be allocated for both the works ward wise as per the

requirement of the department. And additional teams will also have to be provided in case of need.

36. The contractor must provide safety equipment to the workers.

37. The contractor will be fully responsible for any damage caused to anyone else during the work at that

38. The contractor will also cut the tree guards installed under the Free The Tree campaign and deposit

them at the place indicated by the officer. The contractor will have to install the necessary equipment

for this at his own expense.

39. The contractor will have to submit the bill for the work every month, otherwise the account will not

be responsible for paying the money.

Seal and Signature of the Bidder Director

Date: (PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

PARKS AND GARDEN DEPARTMENT

GENERAL CONDITION – PART B

Name of the work:- Tree branches trimming/cutting, divider maintenance and maintenance of urban forest

with tractor, crane, hydra along with workmen at West Zone of Vadodara city. (2025-26)

Vadodara Municipal Corporation

Branch :: Parks and Garden

General Instructions

Price bid and its Conditions

General Rules and Instructions for the Information of the Contractor

Conditions of the Agreement

1. The contractor whose Price bid has been approved shall, if the Metropolitan Service Board deems it

necessary, within a period of one week from the date of notification of approval of the quotation, sign and

affix a suitable stamp on this document and it shall be treated as a contract and shall also deposit a cash

deposit of up to five percent (with two percent as security) of the estimated cost of the work or the amount of

the approved quotation, whichever is higher, as security for compliance with the terms of the contract. If the

amount is not deposited within the above-mentioned period, the two percent deposit submitted with the

quotation shall be liable to be forfeited and the name of the said contractor shall be liable to be removed from

the list of registered names of contractors.

2. The contractor shall complete the work within the period specified in the quotation and for any delay in

completing the work within the stipulated period, the contractor shall pay to the Corporation a penalty of 1/2

percent per week or part thereof but not exceeding 10 percent (as liquidity damage) of the quotation amount.

This shall be calculated from the date of issue of work order.

2-(1) The contractor shall give written notice within 4 days of commencement of the work as mentioned in

the quotation. In case of non-compliance, the following penalty shall be levied (effective from 1-4-15) The

approved rates are as follows.

1 to 7 days- Rs. 1000/-

8 to 15 days- Rs. 1500/-

16 to 30 days- Rs. 2000/-

More than 30 days- Rs. 5000/-

3. In the course of the work, if the officer of the Vadodara Municipal Corporation feels that the contractor is

unnecessarily prolonging the work or that it is likely that he will not be able to complete the work within the

stipulated period or as per the schedule, then the contractor shall have the right to cancel the contract of

account or, without giving notice to the contractor, to complete the work at the expense and risk of the

contractor in the interest and convenience of the Mahanagar Seva Sadan. And the contractor shall not be

entitled to claim damages for any loss arising from the fact that he has collected goods on site or has taken

any other responsibility in connection with the said work and in such case, i.e. when the work is to be

completed in another manner, the Metropolitan The Vadodara Municipal Corporation Officer shall have the

power to deduct from the special expenses incurred by the Service House in completing the work and on the

occasion of cancellation of the contract as mentioned, the contractor shall not be entitled to recover any

amount until he submits a certificate from the Vadodara Municipal Corporation Officer regarding the amount

and value of the work done. Otherwise, the money in question shall not be paid and when the value of the

work done is given, the amount shall be eligible for non-payment in the certificate given by the Officer of the

Metropolitan Service House.

4. On the occasion of granting the authority mentioned in the above column, the officer of Vadodara Municipal

Corporation may, if he deems necessary, take possession of the goods, weapons, etc. lying on the work site or

on the land surrounding it, in whole or in part, and pay the price mentioned in the contract or at its price as

per the current market price. If it is not necessary as per the account, then the contractor should move such

goods, weapons, etc. from the site and if it is not moved accordingly, the officer may move it at the expense

of the contractor. If the goods are sold by auction, the proceeds thereof shall be given to the contractor or the

officer may use any part of such goods or any security or any money reserved or any amount due or payable

to the contractor in such manner as he may deem fit to rectify the work done badly or arbitrarily by the

5. If the contractor commits any act in the course of the work which requires extra time to complete the work,

he shall apply to the officer within one month from the date of the act and if he finds any reason, he may

grant a suitable extension of time. But unless the written order of the officer so orders, the contractor shall not

be released from the liability to pay the penalty for the extension of time as per clause-2 if the conditions of

the contract are not fulfilled within the period fixed.

6. No money will be paid for any work unless it is completely good and as described. If, perhaps, a bad work

has been selected due to a mistake in the terms and conditions and money has been given, the officer has full

authority to cancel it from any future account and order the recovery of the money made at the time of giving

the last example or at any earlier time.

7. When in any estimate or specification, certain goods will be supplied from the warehouse of Vadodara

Municipal Corporation, if it is decided that the contractor should use the goods supplied by Vadodara

Municipal Corporation, then a sheet containing the details of the price of the goods to be supplied and the

place of supply should be included with that estimate and the goods should be supplied to the contractor from

time to time as required and the total value of the goods supplied will be recovered from the list of payables

or from the notes as per the rate indicated in the estimate or in the absence of an estimate, as per the rate in

the sheet signed by the contractor. All the goods given to the contractor shall be considered as the property of

the Municipal Corporation and he shall not be able to take them away from the work for any reason. Also, the

officers of the Municipal Corporation may inspect them at any time. If any goods are left over from the goods

given in this manner after the work is completed or on the occasion of cancellation of the lease, the officer

may take them back to the warehouse if he deems it necessary. The contractor shall not be able to return the

surplus goods or claim any kind of damages in respect of them.

(7/1) If any type of goods are given to the contractor for the works given on lease by the Municipal

Corporation, all the goods shall be signed by him or his representative in the register (Stat.K.Th.No.

(7/2) The contractor shall be responsible for the preservation of the said goods and for preventing their

misuse. Any theft or negligence in the goods or loss of the goods shall be the responsibility of the contractor.

And the amount shall be paid by the contractor at his own expense and it shall be deducted from the bill

(Stat.K.Th.No. 807/Dated 29.11.1973)

8. The measurements shown in the estimate are only estimates and are subject to increase or decrease according

to the requirements of the work.

9. The Municipal Corporation Officer has the right to change the measurements or the condition of the site of

any of the works stipulated in the contract, to reduce any of the works or any part of them, or to take them

away from the contractor without giving another in return, or to remove any work done in whole or in part, or

to make changes in them. In the event that any part of the work is taken away from the contractor, he will not

be able to claim any kind of loss on the ground of not doing that much work or removing it.

10. If the work done by the Vadodara Municipal Corporation Officer is not done as per the unit specification, but

he thinks it is appropriate to let the work go ahead, he has the right to deduct the price and pay the money. It

is also up to them to do so or not.

11. All the ongoing works given by the contractor will be supervised and checked by the officers of the Vadodara

Municipal Corporation and their deputies. The contractor, when he is not always able to be present at the

work, should keep his responsible representative present at all times during the work and whenever he

receives instructions from the officer or his deputy officer to take their instructions and orders and any orders

given to the representative so kept will be considered binding only as per the orders given to the original

contractor himself.

12. When notified by the Vadodara Municipal Corporation officer, all the tools, laborers, etc. required for the

inspection of the work shall be provided by the contractor at his own expense and if the contractor fails to

provide them in this manner, then the cost of doing so shall be recovered from the contractor's account of the

money to be paid.

13. The contractor shall bear the cost of providing and transporting all the tools, equipment, markers, ropes, etc.

required to complete the work contracted at his own expense. He shall also provide the equipment required

for measuring the work or measuring, weighing the goods or making the linecut of the work without any cost.

Necessary fences and barriers shall be arranged so that no one's life or property is damaged. For not

maintaining the facilities, a fine of Rs. 2/- to Rs. 5/- per day will be imposed for each defect. Apart from

giving notice of the defect, the Municipal Services Board will also make arrangements for the defect and

recover its cost from the contractor's bill (approved by State Council No. 807/Date 29.11.1963). Also, if any

of the Municipal Corporation's institutions supervising the work or any of the workers working on the work

are injured by any machine or any other accident, the contractor will be responsible for it. If a claim or

complaint is made on such an occasion, he will have to bear the cost of defending it or fighting it in a court of

law and he will have to pay any loss or cost ordered for it.

14. No change of name can be made without the written consent of the Municipal Corporation Officer.

Otherwise, no sub-lease can be given to another contractor. If the contractor changes the name or gives a sub-

lease without such consent, he will be considered to have violated the condition of the contractor and the

officer of the Municipal Services Board may cancel the contract thereon. And the reserve submitted by the

contractor as a guarantee shall be eligible for deposit in the Municipal Corporation and it shall be subject to

the Municipal Corporation and the contractor shall not be entitled to claim compensation for any loss caused

to the contractor by the goods collected by the contractor or the responsibility taken for it.

15. The liability of the persons who sign the price list shall not be affected by the change in the partners of the

company. The contractor should inform the construction officer in writing about such change.

16. The amount of reserve to be paid for completion of the work, i.e. 2% reserve, will be paid after the

completion of the work and after the final calculation is made and the certificate of completion of the work is

received. For new works, a reserve of two percent of the work will be kept towards the Mahanagar Seva

Sadan for one year after the completion of the work. The Construction Officer of the Mahanagar Seva Sadan

is authorized to not apply these conditions to the works of complete repair.

17. If any defect is found in the work done within a period of one year from the date of completion of the work,

not due to reasons beyond the control of the contractor but only due to his fault, bad work or use of bad

material, then the contractor will have it repaired at his cost and risk and the cost incurred will be recovered

from the amount payable to the contractor.

18. The works done under the contract shall be under the jurisdiction of the Municipal Corporation during that

period and their decision regarding the terms and conditions of the work and the quality of the goods shall be

final and binding.

19. The works for which the terms and conditions have not been fixed shall be done completely as per the

requirements and instructions of the Municipal Corporation officer.

20. If there is any dispute regarding this work, we will take appropriate action within 3 months from the date of

receipt of the final bill/last part bill. After this period, no claim in this regard will be entertained.

21. The payment of the bill will be taken only after the demand for payment of the contractor's bill as per the

attached bill/bill for the work done.

22. In addition, the contractor shall enter into an agreement as per the enclosed sample.

23. The contractor shall complete all the work within the stipulated time limit, as far as the side of the work is

open, i.e., without any obstruction except for work in the form of pressure/acquisition or any other service

24. If the contractor violates the terms of the quotation or the terms of the contract or the consent given in the

letter after giving the work order or after entering into the agreement or after starting the work on site

(whichever is the first of these three), the competent authority or its representative may, in the event that the

initial one and maximum three instructions are not implemented, not pay the contractor as little as it deems

appropriate for the work done or forfeit all the reserves paid by the contractor or make such recovery from the

contractor from any of the works of the Mahanagar Seva Sadan and in addition, the contractor may be

blacklisted. After being blacklisted, the government, semi-government institutions and the central

government offices will be informed. Legal steps also include criminal proceedings.

25. The contractor who is not registered with the Vadodara Municipal Services Board shall obtain/renew

the registration of the Vadodara Municipal Corporation within 30 days of receiving the work order.

26. The contractor shall put up boards at the work site at his own expense showing the details and

specifications of the said work and shall continue to work by placing barricades at the places where

27. The contractor shall submit a Completion Certificate of the work after satisfactorily completing the said

contract-based work.

Signature of the Bidder or Partner who submitted the Bid

Municipal Commissioner

Vadodara Municipal Corporation Stamp

Vadodara Municipal Corporation Member No.

VADODARA MUNICIPAL CORPORATION

PARKS AND GARDEN DEPARTMENT

GENERAL CONDITION – PART C

Name of the work - Tree branches trimming/cutting, divider maintenance and maintenance of urban

forest with tractor, crane, hydra along with workmen at West Zone of Vadodara city (2025-26)

Vadodara Municipal Corporation

Branch- Parks and Garden

Tender No. ------------

General Instructions

Tender and its Conditions

General Rules and Instructions for the Information of the Contractor

1. When the price list (tender) is filled on behalf of any group, each partner of that group should sign it and

in case any partner is absent, his legal representative should sign on his behalf.

2. The receipt for the work to be done by the firm (company) should also be signed by each partner of the

firm. Only when the quotation for any work is made in the name of the firm, can any partner or a proxy

legally authorized to issue receipts sign on behalf of the firm.

3. While filling the quotation, the contractor making the request should indicate in the form provided by him

how much percentage more or less he is happy to pay the work above the price of the (standard)

quotation or estimate and the percentage shown should be for the entire amount of the estimate.

4. A quotation showing a change in the details of the work mentioned in the advertisement or in the period

for completion of the work or in any other details will not be accepted.

5. Incomplete or incomplete quotations will not be accepted.

6. No quotation shall include more than one work unless the quotation is requested for more than one work.

7. The name of the work requested by the bidder, his/her name or that of the company and the amount of the

deposit paid should be written on the outside of the envelope containing the quotation.

8. Quotations submitted after the time fixed for receiving quotations will not be accepted unless the reasons

for delay are satisfactory. Quotations submitted in this manner should also arrive before any opening.

9. Quotations submitted by the committee or the meeting officer will be approved or rejected within 90 days

and the remaining within a maximum of 120 days. After the expiry of the said period, the contractor is

free to withdraw his quotation and demand the return of the security deposit.

10. The contracts for the works should be duly executed on paper with stamp tickets of appropriate amount as

per the norms fixed by the Government of Gujarat and the contractor should bear the cost thereof.

11. The demands for approval of further period will be accepted within one month from the date of

completion of the work and after one month and within three months if there are strong reasons, the

demands will be accepted after three months without the approval of the entire meeting.

12. The contractor whose relatives are employed in the construction or road branch of Vadodara Municipal

Corporation will not be able to keep the works within the geographical limits of their employment. Due

to the reason, they will not be able to keep proper supervision.

13. Approval or rejection of the quotation is at the discretion of the official concerned. And no person filling

the quotation will be able to ask for reasons for rejection.

14. The details of the work such as the maps, specifications etc. of the goods to be supplied by the Vadodara

Municipal Corporation shall be deemed to be well taken by the bidder and shall be binding on him.

15. The quotations received at the time and place shall be opened in the presence of the contractors or their

representatives etc. present at the time.

16. The bidders should be aware of the rules and regulations of the department, the time-to-time amendments

and all matters related to the method of work and the said rules shall be binding on them without any

17. The contractor shall visit the site before submitting the said tender.

18. The vehicle allotted by the contractor for the work shall be fitted with GPS at his own cost. Which will be

monitored by this office and in case of changing the vehicle, the GPS system in that vehicle will have to

be shifted immediately and the same will have to be reported to this office.

19. The quantity of wood of the trees that will be cut or trimmed under the control of Vadodara Municipal

Corporation will have to be weighed and deposited as per the instructions by this office.

20. The franchisee will have to mandatorily install 01 petrol operated chain saw machine and 01 petrol

operated pole saw machine per tree trimming team as well as 01 petrol operated hedge trimming machine

per divider team, as well as the franchisee will have to provide all the necessary equipment for tree

trimming and cutting. 01 No. 16 MM Bolt Cutter and 01 No. Branch Cutter shall be compulsorily

installed and tree guards of the trees that have developed under the ―Free the Tree‖ approach shall be

21. The contractor shall comply with all operational/industrial safety policies and regulations. In case of non-

compliance, a fine of Rs. 500/- per day shall be deducted from the bill.

22. According to the requirement/situation of the branch, for the same type of work,

manpower/crane/hydra/tractor shall be provided as per the instructions of the Director/Director and if not

provided as per the same, penalty shall be imposed.

23. If any manpower (worker) dies or suffers an accident during the said work, the contractor shall be fully

responsible for it.

24. The contractor shall strictly implement the Accounts Branch Circular No. 17/2014-15 dated 13-11-2014

and Accounts Branch Circular No. 25/2017-18 dated 30/12/2017 for payment of wages. Failure to do so

will result in non-payment of the work done to the contractor, for which the contractor shall be fully

25. In case of not sending a team for additional work, a daily penalty of Rs. 2000/- will be deducted from the

26. It is mandatory to submit a bill every month and the bank statement of the payment made to Manav Din,

the statement of the Employees Provident Fund Organization regarding EPF deduction, the statement of

ESIC must be given to the Parks and Gardens office. Only after that, the action of paying the bill to the

contractor will be taken.

27. Two teams will be given per ward. Out of which one will be for tree trimming and one for divider. In

case the said team is not allotted as per the instructions of the competent authority, a fine of Rs. 2000/-

per day per team will be levied.

28. This work involves trimming and cutting tree branches, so it requires men who can climb trees and cut

them, so as many men as possible will have to be provided in a team, which you should take special note of.

29. In this operation, in case of trimming and cutting the branches of the tree, balancing trimming will have to

be done, so for that, expert people will have to be provided with skill men and in addition, in case of very

large trees, two to three bare trees will have to be trimmed and in case of medium trees, 5 to 6 trees will have

to be trimmed. (Accordingly as per site)

30. In this operation, the divider maintenance should also be done so that the operation can cover an

estimated 500 to 700 running meters in a day. In addition, in order to properly fill the tractor with the waste

coming out of the cutting, arrangements should be made to install on both sides of the tractor to fill more

waste. (Accordingly as per site)

31. The supervisor of this operation will have to be a Diploma in Horticulture/Agriculture or B.Sc. in

Horticulture/Agriculture/Forestry.

32. The contactor will have to provide mandatory uniforms to every skilled and unskilled laborer, in addition

to this, safety shoe and other types of safety equipment will also have to be provided. Contractor will be

penalized in case of non-provision of uniforms. No additional payment of any kind will be made by

Vadodara Municipal Corporation in this regard.

33. The contractor shall deposit the wood at the location indicated by the supervisor and the contractor shall

deposit it daily at his own cost to the supervisor at the cost of the weight.

Signature of the contractor. -------------------------

Vadodara Municipal Corporation

Documents enclosed with Pre-Qualification Bid

(1) For contractors having registration in the appropriate category and class in Vadodara Municipal Corporation

(a) Demand draft of 2% EMD required for the work is to be sent by post.

(b) Attested copy of certificate of appropriate category and registration in Vadodara Municipal Corporation

(2) Attested copies of the following documents are to be submitted by contractors not having registration as an

approved contractor in Vadodara Municipal Corporation

(a) Attested copy of the certificate of registration as an approved contractor of a Government/Semi-

Government institution.

(b) Submit a demand draft of 2% money EMD required for the work.

(a) Certified copy of the certificate obtained under the Labor Act.

(e) Certified copy of the Bank Solvency Certificate of the required amount

(3) The contractor will have to deposit 3% reserve DD in the Parks and Gardens office within 7 days of

receiving the order for the said work.

(4) The contractor will have to provide a certified copy of the Bank Solvency Certificate of the current year of

15% of the required amount of Rs. 30,00,000/-.

All the above documents should be included with the pre-qualification bid. The bidder shall send the

quotations - Pre-Qualification Bid and Price Bid along with the original quotation in a separate sealed cover,

writing Pre-Qualification Bid and Price Bid separately on the cover and then sealing it in a single cover. The

bidder shall sign and stamp each page of the Pre-Qualification Bid document and draft tender.

The Pre-Qualification Bid shall be opened on the date/time of opening of quotations. After verifying the Pre-

Qualification Bid, the price bid of the bidder with the valid Pre-Qualification Bid shall be opened with the

prior approval of the Competent Officer.

Note:- The price bids of the bidders with invalid Pre-Qualification Bid shall not be opened.

Vadodara Municipal Corporation shall have the absolute right to reject all the quotations. No reason will be

given for the same.

Seal and Signature of the Bidder Director

Date: (PARKS AND GARDEN DEPARTMENT)

DECLARATION FORM / UNDERTAKING

1. I/We agree that the decision of the VMC in selection of the applicants / contractors, phasing of works at any

other projects related matter, will be final and binding to me/us.

2. All the information and date finished herewith are correct to my / our best of knowledge.

3. I/We agree that we have no objection if inquired are made about our works, its related areas and any other

inquiry regarding all details, projects and works listed by us in the pre-qualification document.

4. I/We also understand that finishing of wrong information or hiding any information shall be a cause for

disqualification.

5. I/We accept VMC reserved the rights to reject any or all application / tenders without assigning any reasons.

Date : Signature with seal of the company

DECLARATION FORM

1) I / We hereby declare that I / We have visited the site and fully acquainted myself / ourselves with site where

this project is to be executed, Local situation regarding materials, labour and other factors pertaining to

successful completion of the project work before submitting this tender.

2) I / We hereby declare that I / We have carefully studied the conditions of contract; specifications and other

documents of this work and agree to execute the same accordingly.

3) (a) I/We certify that I/WE am /are partner(s) not blacklisted or connected with firm blacklisted in state,semi

govt, Municipal Corporation, or any government undertaking institute or any autonomous corporate bodies.

(b) We, The partners of this firm hereby give an undertaking that we are jointly and severally responsible to

meet all liabilities over and above the business of this firm and make good any the above financial loss

sustained by the vadodara Municipal corporation, Vadodara as a result of our abandoning the work or works,

entrusted to us i.e. this firmI/We herby undertake and submit in the bid along with supporting documents, are

true which are correct and valid throughout the contract period

4) I/We hereby agree to abide by and full fill the terms and provisions of conditions of contract annexed here to

so far as applicable and in default thereof to forfeit the earnest money mentioned in the said condition.

(2) Signature of Contractor (Before Submission of tender) ____________________________________

Date : Signature with seal of the company

PF Registration Affidavit

1. Name of Contractor:

3. Registration Category:

4. Account Name:

5. Name of Work:

6. Tender Amount:

I, the Contractor_________________________________________________________, hereby undertake

that I am/want to work as a Contractor in Vadodara Municipal Corporation. As I am not required to register

for PF as per the provisions of the PF Act, it is not applicable to me at present.

During the period of my registration with the Municipal Corporation, if during the period of completion of

the tender received under that registration, the manpower to be retained is less than the specified number of

registrations as per the EPF Act and if that number increases, EPF will be done and a copy thereof will be

given to the Vadodara Municipal Corporation. However, we guarantee that if any liability arises under the

EPF Act, all the liability will be ours.

Signature of the Contractor. -----------------------------------

Affidavit regarding Labor License Registration

1. Name of Contractor:

3. Registration Category:

4. Account Name:

5. Name of Work:

6. Tender Amount:

I, the Contractor, hereby -------------------------------------------------------------------------, hereby undertake that

I am/want to work as a contractor in Vadodara Municipal Corporation. As I am not required to register for PF

as per the provisions of the PF Act, it is not applicable to me at present.

During the period of my registration with the Municipal Corporation, if during the period of completion of

the tender received under that registration, the manpower to be retained is less than the specified number of

registrations as per the EPF Act and if that number increases, EPF will be done and a copy thereof will be

given to the Vadodara Municipal Corporation. However, we guarantee that if any liability arises under the

EPF Act, all the liability will be ours.

Signature of the Contractor. -----------------------------------

Vadodara Municipal Corporation

List of documents to be sent in scanned image along with Pre-Qualification Bid

All Tender should be sent with the last valid documents

(1) For contractors having registration in Vadodara Municipal Corporation in the appropriate category and "E-1"

class or above.

(a) Demand draft of 2% E.M.D. required for the work is to be sent.

(b) Attested copy of the certificate of registration in Vadodara Municipal Corporation in the appropriate

category and "E-1" class or above.

(2) Attested copies of the following letters have to be submitted by contractors not having registration as an

approved contractor in Vadodara Municipal Corporation.

(a) Certified copy of the registration certificate of a Government/Semi-Government institution as a

recognized contractor of "B" class or above

(b) Submit a demand draft of 2% money EMD required for the work.

(c) Certified copy of the latest Income Tax Return

(d) Certified copy of the certificate obtained under the Labor Act

(e) Certified copies of the completion certificate of the works done by the contractor in the last three years

and necessary letters of details of the works on hand.

(3) Certified copy of the registration certificate of the contractor on the N-PROCURE website of the

Government/Semi-Government office.

(4) The contractor should have done tree trimming/cutting and road divider maintenance work in the last

years. Or if the work is in progress, a work order will have to be given.

(5) The contractor will have to deposit 3% reserve through DD in the Parks and Garden office within 7 days of

receiving the said work order.

(6) The contractor will have to provide a certified copy of the 15% required amount of Rs. 19,50,000/- Bank

Solvency Certificate of the current year.

Note:- All the documents mentioned in points 1 to 2 above must be in scanned image. In case of failure to

scan any of these documents, the contractor will be liable to be disqualified.

All the above documents should be enclosed with the pre-qualification bid. The bidder should send the pre-

qualification bid in a sealed cover, indicating the name of the work and the account name on the cover, to the

Parks and Gardens branch.

The pre-qualification bid is to be opened on the date/time of opening of the quotation. Only after that, after

verifying the pre-qualification bid, the price bid of the bidder with the valid pre-qualification bid is to be

opened with the prior approval of the competent authority.

Note:- The price bids of the bidders with invalid pre-qualification bids will not be opened.

Vadodara Municipal Corporation shall have the absolute right to reject all the quotations. No reason will be

given for this.

Seal and Signature of the Bidder Director

Date: (PARKS AND GARDEN DEPARTMENT)

:: Sample of Agreement ::

:: Agreement ::

We the parties:

1. Municipal Commissioner, Vadodara, hereinafter referred to as the Municipal Corporation, T.Khanderao

Market, on behalf of the Municipal Commissioner, Vadodara (and his successors and administrators) and the

2. -------------- a proprietary firm doing business in the name of the owner, whose head office is at-----------------

---------------, the owner, Mr. -----------------------------------------------, hereinafter referred to as the contractor,

including all his legal heirs, transferees, assigns and executors. The following details and conditions are

agreed upon between the Municipal Corporation and the Contractor:

The Vadodara Municipal Corporation Branch Office-------------------- has invited item rate quotations for the

work of the total-------------------------- which is more/less than the quoted price----------------% has been

approved in the name of the Contractor from the place of work No.--------------- Date............................... In

addition to the quotation, specification, work order etc., the following conditions are agreed upon with the

above Contractor.

1. The quotation, specification and conditions filled by the Contractor and all the ancillary documents related to

the said lease shall be considered as the contract price.

2. The contractor shall commence the work on the date of completion of the work and complete it on the date of

completion of the work. The contractor shall complete the work within the period specified in the tender

document and for any delay in completing the work within the stipulated period, the contractor shall pay to

the Corporation a penalty (liquidity damage) of 1/2 percent of the tender document amount for each week or

part thereof, subject to a maximum of 10 percent of the tender document amount.

3. The contractor shall inform the Municipal Corporation in writing within 7 days of commencement of work as

stated in the work order. If the work is not completed as per the work order or if a written report is not

submitted after that, the following penalty will be levied (the rates approved with effect from 1-4-09 are as

1. 1 to 7 days Rs. 1000/-

2. 8 to 15 days Rs. 1500/-

4. More than 30 days Rs. 5000/-

This penalty will be deducted from the running bill. .

4. The quotation filled by the contractor for the said work as well as the correspondence/all the documents/letters

made by both the parties in relation to the said work shall be considered as part of this agreement.

5. The contractor shall be fully responsible for performing the work as per the conditions and specifications

stated in the filled quotation.

6. The contractor shall perform the work assigned to him under this contract as an independent contractor

(independent contractor) and during the period of the said work, if any kind of accident or natural (accident)

occurs while performing the work, the contractor shall be fully responsible for any claim arising in terms of

loss/compensation or other liabilities/expenses. The Municipal Services Board shall not be liable in this

7. If any dispute arises in the future regarding this agreement or any of its terms, such dispute shall be resolved

by the Municipal Commissioner as arbitrator and only then shall the Municipal Services Board be appointed

as the sole arbitrator as per the provisions of the Indian Arbitration Act, 1940 and as amended from time to

time and any decision of such dispute shall be final and binding on both the parties.

8. The contractor shall be responsible for testing the material and submitting the report as per the provisions of

9. The contractor shall be responsible for complying with the provisions of the Contract Labour (Regulation and

Abolition) Act, Provident Fund Act. Minimum Wages Act, Safety Act or any laws enacted by the Municipal

Services Board or the Government from time to time.

10. If any dispute arises regarding this agreement or any of its terms, it shall be subject to the jurisdiction of the

competent court of Vadodara after mentioning in point no.

11. The contractor shall have to take a contract all risk policy for the said work and in case of default or delay, the

contractor shall be fully responsible for it.

12. If the contractor violates the terms of the said agreement as mentioned in the quotation, the Municipal Service

Board may take steps to TERMINATE AND BLACKLIST the contractor.

13. In the event that the contractor fails to complete the said work for any reason, the Municipal Service Board

shall have all the rights to recover the said work from the other contractor or institution of the Corporation

and if the Municipal Service Board deems it appropriate, it may forfeit all the reserves paid by the contractor.

14. The lessee shall perform the work mentioned in the price list as per the specification. If there is no clarity in

this, it should be obtained as per I. S. Specification and P.W.D. MANUALs.

15. The progress of the work shall be done keeping in view the time limit and the work shall be completed within

the time limit.

We, both the parties, have read this agreement, understood it and have done it with full awareness. We

acknowledge and agree.

Date: / / 2026. Place: Vadodara.

Signature of the Contractor..

Name and address of the Contractor's organization

1. Name Witness

Address Signature

2. Name Witness

Address Signature

Director (Parks and Gardens)

On behalf of the Vadodara Municipal Corporation

Above seal has been affixed in our presence.

Members of the Standing Committee of Vadodara Municipal Corporation.

1. Name Witness

Address Signature

2. Name Witness

Address Signature

10. Information / Details to be submitted by the Tenderers

In the Performa mentioned under Statement no 1 to

STATEMENT NO. – 1/A

BIDDER’S FINANCIAL CAPACITY

Sr. No. Financial Year Annual Turnover in Net worth Net Cash

Garden Project Rs. Rs.

1) Figures to be taken from audited balance sheets.

2) Copies of the balance sheet to be attached.

3) Separate sheets should be provided for each member of the consortium.

4) The bidder shall have to provide that for a period of at least 4 months the bidder has

ability to sustain negative cash balance and how he proposes to meet with the same.

5) Cash Plan / Cash flow Statement.

Signature/Stamp of Contractor Director

(PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

AVAILABLE BID- CAPACITY

executed in Rs.

The available bid capacity will be worked out as follows. Available bid capacity = (A x N x 2) – B, where

A= Average value of Garden works executed of last five years ending 31-03-2025

B= Value at 31-03-2025, Price level of existing commitments and ongoing works to be completed

during the next two years.

N= Number of years prescribed for completion of the works for which the bids are invited.

The statement showing the value of existing contracts and commitments and ongoing works as well as

stipulated period of completion remaining for each of the works listed should be countersigned by the

Officer-in-charge.

Signature/Stamp of Contractor Director

(PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

STATEMENT NO. –

DETAILS OF PROJECTS UNDER LITIGATION / ARBITRATION

Sr. Name of Value of the Reasons for

No. Project Location Project Rs. litigation/arbitration

Note: The bidder shall furnish separate table for individual project.

Signature/Stamp of Contractor (PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION

STATEMENT NO.-4

DETAILS OF PLANT & MACHINERY TO BE DEPLOYED ON THIS WORK

Name of the contractor/company ____________________________________________

Sr. Name of Nos. Nos. proposed Present Present value

No plants/machinery available to be location of plant/

(with make deployed for machineries

& year) this project

Plant / machineries which are proposed to be procured shall have to be procured at the earliest

after award of the work and before the start of the work

Signature/Stamp of Contractor (PARKS AND GARDEN DEPARTMENT)

VADODARA MUNICIPAL CORPORATION