Request for Proposal For Empanelment of Consultancy Services for Preparation of Detail Project Report for Water Supply, Sewerage, Storm Water Drainage, Water Body Rejuvenation & Green space development Projects in Urban Area of the State.

a) This notice and tender documents are available on following internet site address for e-tender.

http://https://tender.nprocure.com/

A complete set of tender can be downloaded from above websites.

b) Bids shall remain valid for 180 days (one hundred and eighty days) from the date of submission of

c) Any bid not accompanied by cost of tender and Earnest Money as in the NIT will be rejected as

d) GUDM will not be responsible for any delay in submission of bid in electronic/ physical form

e) GUDM reserves the right to accept or reject any bid, and to cancel the bidding process and reject

all bids, at any time prior to award of the Contract, without incurring any liability to the affected

bidder or bidders or any obligation to inform the affected bidder or bidders on the grounds of

Employer’s action

f) Address of Communication

Gujarat Urban Development Mission, Block No: 01, Ground Floor, Karmyogi Bhavan, Sector 10(A),

Gandhinagar: 382010. Phone: 079-23257583/57575/6/7, E-mail: [email protected],

This tender notice can be viewed on www.gudm.org, tender documents can be downloaded and submitted on the

http:\\www.nprocure.com website

E-Tender Notice

Department Name GUJARAT URBAN DEVELOPMENT MISSION

Circle/Division GUDM,GANDHINAGAR

Tender Notice No 2025-26/------

Name of Project: Request for Proposal For Empanelment of Consultancy Services for Preparation

of Detail Project Report for Water Supply, Sewerage, Storm Water Drainage,

Water Body Rejuvenation & Green space development Projects in Urban Area

Period of Completion 90 Days for each project after issuance of work order to Firm/ Consultant

Bidding Type Open

Contract Period 3 Year (extendable)

Tender Currency Type Single

Tender Currency Settings Indian Rupee (INR)

Joint Venture Not Allowed

Rebate Not Allowed

Bid Document Fee / Bid Rs. 25000/- in form of D.D.

Processing Fees

Bid Document Fee Demand draft in favor of Addl. Chief Executive Officer, GUDM,

Payable to : Gandhinagar

EMD (INR) : Rs. 10 Lac/- in form of D.D./ F.D.R./ B.G

EMD In Favor of : D.D./ F.D.R./ B.G in favour of Addl. Chief Executive Officer, GUDM,

RFP Dates Note: All Dates are in dd.mm.yyyy hr: min as per Indian Standard Time

Pre Bid Meeting Venue GUDM Office, Karmyogi Bhawan, Sector - 10A, Gandhinagar

Bid Validity Period 180 Days from last date of submission of bid.

Physical submission of • Instrument of RFP fee & EMD shall be submitted in electronic

RFP Fee, Earnest Money format only through online (By scanning) while uploading the bid.

Deposit and PQ This submission shall mean that RFP fee and EMD are received for

supporting documents purpose of opening the bid. Accordingly, those offers shall be

opened whose RFP fee and EMD is received electronically.

• However, for the purpose of realization of instrument of RFP fee &

EMD, consultant shall send the same in original through RPAD/

Speed Post so as to reach to the office of the GUDM, Gandhinagar

during office hours as per the dates given in NIT.

• Consultants who fail to furnish RFP fee & EMD as submitted with

their online proposals in original within stipulated time as indicated

above will be outright rejected and their proposal shall not be

considered for further evaluation.

• The consultant has to qualify as per RFP documents.

• Registration Certificate, PAN Card, shall be scanned and uploaded

Payments details RFP Fee (Document fee)

Rs. 25000/- (Rupees Twenty-Five thousand only) in form of demand

draft in favour of Addl. Chief Executive Officer, GUDM, Gandhinagar

payable at Gandhinagar. Demand draft shall be issued by any

Nationalized Banks or as per list mentioned in GR of Finance

Department, GR No: FD/MSM/e-file/4/2023/0057/D.M.O.; Dated:

21/04/2023 or as per latest amendment

Earnest Money Deposit (EMD)

Rs.10 Lacs (Rupees Ten Lacs only) in form of D.D., FDR or Bank Guarantee

in favor of Addl. Chief Executive Officer, GUDM, Gandhinagar. Valid upto

closure of the bid validity period of 210 Days i.e. (Total of 180+30=210

Days). Guarantees issued by following banks will only be accepted as

SD/EMD shall be issued by any Nationalized Banks or as per list

mentioned in GR of Finance Department, GR No: FD/MSM/e-

file/4/2023/0057/D.M.O.; Dated: 21/04/2023 or as per latest

Contact Details

Officer Inviting Bids : CE&GM (Tech.), GUDM

Bid Opening Authority : CE&GM (Tech.), GUDM

Block No:01, Ground Floor, Karmyogi Bhavan, Sector 10(A),

Gandhinagar-382010.

Email: [email protected]

The following documents shall be uploaded while submitting bids the

• Scanned copy of Demand Draft as tender fees

• Scanned copy of DD/FDR/ BG as EMD

• Scanned copy of consultancy/ company registration certificated

• Scanned copy of PAN Card

Submission of tender

• Scanned copies of Experience certificates showing successful

completion of work (with certificate)

• Scan copies of finance documents

In addition to the documents mentioned above, the documents required

as per attached Forms & Annexure are also to be attached Forms &

Annexure are also to be uploaded. Bidder shall submit their offer i.e.

Technical bid as well as price bid in electronic format on stipulated

website & date as mentioned in the tender document. No offer in

physical form will be accepted.

General Terms & Conditions :

1 Downloading of Tender Document

• Interested consultants can download the tender document free of cost from the

• Bidders who wish to participate in the Tender will have to register on web site

www.nprocure.com.

2 Digital Certificate

• Bidders who wish to participate in this Tender will have to procure / should have

legally valid Digital Certificate as per Information Technology Act-2000 (Class-III)

using which they can sign their electronic RFP.

• Bidders can procure the same from (n)Code Solutions-A Division of GNFC Ltd. who

are licensed Certifying Authority by Govt. of India having following address and

contact information:

(n)Code Solutions (A Division of GNFC Ltd.)

(n) Procure Cell

403, GNFC Info tower, S.G.Road,

Bodakdev, Ahmedabad - 300054. Gujarat

Email : [email protected]

• Bidders who already have a valid Digital Certificate need not procure a new Digital

3 Pre-Bid Conference

• Pre-bid conference for this tender shall be conducted on the date shown above at

Gujarat Urban Development Mission, Block No:01, Ground Floor, Karmyogi

Bhavan, Sector 10(A), Gandhinagar-382010.

• The Bidders shall obtain the clarifications to the queries raised in form of Minutes

of Meeting which will be uploaded by GUDM on the website. These Minutes and

any amendment shall be a part of Tender Document.

4 Online Submission of Technical and Price Bid

• Bidders can prepare and edit their offers number of times before final submission.

Once finally submitted bidder cannot edit their offers submitted in any case. No

written or online request in this regards shall be granted.

• Bidder shall submit their offer i.e. Technical bid as well as price Bid in Electronic Form

on the above mentioned website latest by the submission date as mentioned above

after digitally signing the same.

• Offers submitted without digitally signed will not be accepted.

• Offers only in physical form will not be accepted in any case.

5 Opening of Tender

• Opening of Bid documents will be held on Dt.&time shown above in the office of

CE&GM (Tech.) GUDM, Gandhinagar.

• Intending bidders or the representative who wish to remain present at GUDM,

premises at the time of tender opening can do so.

• The Offline technical evaluation of the tenders received on or before last date of

submission would be done and results will be displayed on website.

• After Successful completion of Technical Evaluation, price bid of only those bidders

shall be opened online who are found qualified.

6 Contacting officer

• Further Details/Clarifications if any required will be available from:

CE&GM (Tech.), GUDM, Gandhinagar

[email protected]

• In case bidder needs any clarification/assistance or if training required for

participating in online tender, they can contact the following office.

M/s (n)Code Solutions.

A Division of Gujarat Narmada Valley Fertilizers Company Ltd.

301, GNFC Infotower, BodakDev, Ahmedabad-300 054 Phone:079-26857316,

Email:[email protected] orhttps://tender.nprocure.com/

• Free training camp will be organized every Saturday between 4.00 to 5.00P.M. at

M/s nProcurement Technologies Pvt.Ltd. Bidders are requested to take benefit of

7 General Instruction

• The fees for online tender document will not be refunded under any circumstances.

• Consulting Firms shall have to submit technical bid as well as price bid in electronic

format only on nprocure website till the last date and time for submission.

• Bids shall only be signed by Authorized Signatory.

• Offers only in physical form will not be accepted in any case

• EMD in the form specified in tender document only shall be accepted.

• Tenders without Tender fees, Earnest Money Deposit(EMD) and which do not fulfill

all or any of the condition or submitted in complete in any respect will be rejected.

• Conditional tender shall not be accepted.

• Bids shall be self-explanatory, self-content proposal, no reference to external

documents will be considered. Reference documents uploaded with the bid will only be

• The bidders are advised to read carefully the Instruction to Bidder, Eligibility criteria for

qualification contained in the tender documents

• Bid once submitted shall not be amended /appended after the last date of submission,

unless in response to some queries or clarification sought by GUDM.

• The tender notice shall form a part of tender document.

• The Bidders are advised to read carefully the “Instruction for Bidder” and

• "Eligibility Criteria” contained in the tender documents.

• The internet site address for E-Tender is

http://https://tender.nprocure.com/

• Other terms and conditions as per detailed tender documents

8 GUDM reserve the rights to reject any or all the tenders without assigning any reason

Chief Engineer and

General Manger (Tech)

GUDM, Gandhinagar

Letter of Invitation

Section : 1 Letter of Invitation

Sub: Request for Proposal For Empanelment of Consultancy Services for Preparation of

Detail Project Report for Water Supply, Sewerage, Storm Water Drainage, Water

Body Rejuvenation & Green space development Projects in Urban Area of the State

1) GUDM has taken up implementation of the Urban Development Projects for Water Supply,

Sewerage, Storm Water Drainage, Water Body Rejuvenation & Green space development

Projects for cities of the state. The projects are being implemented in a phased manner.

The eligible payments under this contract shall be made from the funds received from

Government of Gujarat. The projects will be executed through Contracts.

2) GUDM intends to appoint a Consultant for Preparation of Detailed Project Report for these

Projects form qualified, technically competent, experienced consultancy agencies. The

objective of the assignment is to ensure quality assurance, timely completion of projects

within the budgeted costs.

3) The duration time of consultancy work is planned for 3 months (90 Days); which may be

extended if required

4) The eligibility criteria as per the Section-2(C) of this RFP.

5) A Firm will be selected based on least cost based procedures described in this RFP.

6) Consultants are, therefore, invited through this Request for Proposal (RFP) to upload with

digitally signed Technical and Financial offers for further consideration by GUDM for

selection of the consultants.

7) This Volume- 1 of Technical proposal includes the following sections. Volume- 2, is the price

proposal, provided in a separate volume

Section – 1 Letter of Invitation

Section – 2 Information to Consultants

Eligibility criteria for qualification

Special instructions

Section – 3 Technical Proposal- Standard Forms

Section – 4 Broad scope of work and request for proposal

Section – 5 General Conditions of Contract

Special Conditions of Contract

Section – 6 Appendices Standard Form of Contract

8) Address for Submission of Bid

The Consultants are requested to ensure that the Technical Proposal along with Tender

Fee and EMD (original) are submitted with the dates specified in the NIT during office

hours with the reference number, name of the project and clear identification of the

contents on the envelope to:

Tender for Consultancy Services

Chief Engineer and General Manager (Tech)

Gujarat Urban Development Mission,

Block No:01, Ground Floor, Sector 10(A), Gandhinagar-382

Email: [email protected]

Yours sincerely,

Chief Engineer and General Manager (Tech)

Gujarat Urban Development Mission

Information to Consultants

Section 2(A) : Information to Consultants

1. INTRODUCTION:

1.1. The Client named in the "Data Sheet" will select Consultant in accordance with the

method of selection indicated in the Data Sheet and detailed in the Guidelines given

in the Data Sheet.

1.1.1. Selection of consultant by the GUDM will be least cost based out of the firms

responding and qualified from the RFP

1.2. The consultants are invited to submit electronically under E-tender procedure the

Technical Proposal and a Financial Proposal as specified in the Data Sheet (the

proposal) for consulting services required for the Assignment named in the Data

Sheet. The Proposal will be the basis for contract negotiations and ultimately

signature of a contract with the selected Firm.

1.3. The Assignment shall be implemented in accordance with the phasing indicated in the

Data Sheet. When the Assignment includes several phases, continuation of services

for the next phase shall be subject to satisfactory performance of the previous phase,

as determined by the Client.

1.4. The Consultants must familiarize themselves with local conditions and take them into

account in preparing their proposals. To obtain first-hand information on the

Assignment and on the local conditions, consultants are encouraged to pay a visit to

the Client/Project Locations before submitting a Proposal. Consultants should ensure

that officials named in Data Sheet are advised of the visit in adequate time to allow

them to make appropriate arrangements.

1.5. In preparing the proposals, consultants are expected to examine in detail the

documents comprising the RFP, material deficiencies in providing the information

requested may results in rejection of a proposal.

1.6. Please note that (i) the costs of preparing the proposal and of negotiating the contract,

including a visit to the Client, are not reimbursable (ii) the Client is not bound to accept

any of the Proposals submitted.

1.7. The Client policy requires that Consultants provide professional, objective, and

impartial expert Technical advice which is technologically sound, economical &

environmentally sustainable and at all times hold the Client's interests paramount,

without any consideration for future work, and strictly avoid conflicts with other

assignments or their own Corporate interests. Consultants shall not be hired for any

assignment that would be in conflict with their prior or current obligations to other

clients, or that may place them in a position of not being able to carry out the

assignment in the best interest of the Client.

1.7.1 Without limitation on the generality of this rule, consultants shall not be hired

under the circumstances set forth below;

(a) A Consultant which has been engaged by the Client to provide goods or

works for a project, and any of their affiliates, shall be disqualified from

providing consulting services for the same project. Conversely, Consultants

hired to provide consulting services for the preparation of a project, and

any of their affiliates, shall be disqualified from subsequently providing

goods or works or services related to the initial assignment (other than a

continuation of the Consultant's earlier consulting services) for the same

(b) Consultants or any of their affiliates shall not be hired for any assignment

which, by its nature, may be in conflict with another assignment of the

1.7.2 As pointed out in Para 1.7.1(a) above, consultants may be hired for downstream

work, when continuity is essential, in which case this possibility shall be

indicated in the Data Sheet and the factors used for the selection of the

consultant should take the likelihood of continuation into account. It will be

the exclusive decision of the Client whether or not to have the downstream

assignment carried out, and if it is carried out, which consultant will be hired

for the purpose.

1.8 It is the Client's policy to require that consultants under contracts observe the highest

standard of ethics during the selection and execution of contracts. In pursuance of this

policy, the Client;

(a) defines, for the purposes of this provision, the terms set forth below as follows:

i) "corrupt practice" means the offering, giving, receiving, or soliciting of

anything of value to influence the action of a public official in the

selection process or in contract execution; and

ii) "fraudulent practice" means a misrepresentation of facts in order to

influence a selection process or the execution of a contract to the

detriment of the Borrower, and includes collusive practices among

consultants (prior to or after submission of proposals) designed to

establish prices at artificial, non-competitive levels and to deprive the

Borrower of the benefits of free and open competition.

(b) will reject a proposal for award if it determines that the Firm recommended for

award has engaged in corrupt or fraudulent activities in competing for the

contract in question;

(c) will cancel the portion of the payment allocated to the Firm's contract if it at

any time determines that corrupt or fraudulent practices were engaged in by

representatives of the Consultant during the selection process or the execution

of that contract, without the Consultant having taken timely and appropriate

action satisfactory to the Client to remedy the situation;

(d) will declare a Firm ineligible, either indefinitely or for a stated period of time,

to be awarded a contract if it at any time determines that the Firm has engaged

in corrupt or fraudulent practices in competing for, or in executing, a contract;

(e) will have the right to require that, in contract a provision be included requiring

consultants to permit the Client to inspect their accounts and records relating

to the performance of the contract and to have them audited by auditors

appointed by the Client.

1.9 The terms / conditions and detailed scope of work with the consultant shall be part

1.10 Consultant shall bear all costs associated with the preparation and submission of

their proposals. Costs might include site visit, collection of information and if

selected attendance at contract negotiation.

1.11 Conditional bids are liable to be rejected.

1.12 Bids with variable costs/rates shall be rejected.

1.13 Participation of Government Employee: No current Government Employee shall be

deployed by the consultant

2. JOINT VENTURE CONSORTIUM (JV)

3. DOCUMENTS COMPRISING THE RFP

This RPF includes following

Volume: 1 Technical Proposal

Section – 1 Letter of Invitation

Section – 2 Information to Consultants

Eligibility criteria for qualification

Special instructions

Section – 3 Technical Proposal - Standard Forms

Section – 4 Broad scope of work and request for proposal

Section – 5 General Conditions of Contract

Special Conditions of Contract

Section – 6 Appendices Standard Form of Contract

Volume: 2 Financial Proposal

3.1 Clarification shall only be asked during pre-bid meeting. The date and time of

the pre-bid meeting mentioned in the NIT.

3.2 Pre-bid meeting

• The consultant or his official representative is invited to attend a pre bid

meeting, which will take place at time and place indicated in the NIT.

• The purpose to the meeting will be to clarify issues and to answer

question on any matter related to the RFP that may be raised at that

stage including the clarifications requested under clause 3.1 above.

• Non-attendance at the pre-bid meeting will not be a cause for

disqualification of a bidder.

3.3 At any time before the submission of proposals, the Client may, for any reason,

whether at its own initiative or in response to a clarification requested by an

invited Firm, modify the RFP documents by amendment. Any amendment shall

be issued in writing through addenda which shall be uploaded on nProcure.

Addenda shall be sent by electronic mail to all consultants present during the

pre-bid meeting and will be binding on them. The Client may at its discretion

extend the deadline for the submission of Proposals.

4. Preparation of Proposals:

Consultants are requested to submit a Proposal (Para 1.2) written in the language(s)

specified in the Data Sheet, it should be submitted in two bids viz., Technical and

Technical Proposal:

• In preparing the Technical Proposal, consultants are expected to examine the

documents comprising this RFP in detail. Material deficiencies in providing the

information requested may result in rejection of a Proposal.

The technical proposal should clearly demonstrate the consultants understanding

of the assignment requirements and capability and approach for carrying out the

tasks set forth in the RFP

• While preparing the Technical Proposal, consultants must give particular attention

to the following:

i) The assignment carried out by individual staff member or any associates

prior to joining the Firm of consultant cannot be called as the experience

of the Firm but may be referred to in the curriculum vita of staff

proposed for the services.

ii) All the key staff shall be regular full time employee of the firm for not

less than 12 months. Copy of the TDS/PF statement of staff must be

attached as a proof.

iii) Key professional staff proposed shall be permanent/regularized

employees of the Firm or have an extended and stable working relation

iv) Proposed professional staff must have at least the experience indicated

in the Section 2(C) Eligibility criteria for qualification, preferably under

conditions similar to those prevailing in the country of the Assignment.

v) Alternative professional staff shall not be proposed, and only one

curriculum vitae (CV) may be submitted for each position.

vi) Reports to be issued by the consultants as part of this assignment must

be in the language(s) specified in the Data Sheet. It is desirable that the

Firm's personnel have a working knowledge of the client's national /

local language.

• The Technical proposal should provide the following information using the attached

Standard Forms (Section-3):

i) A brief description of the Firm's organization and an outline of recent

experience on assignments of a similar magnitude and nature and

ii) Any comments or suggestions on the Draft Contract

iii) A description of the methodology and work plan for performing the

iv) The list of the proposed staff team by specialty, the tasks that would be

assigned to each staff team member, and their timing.

v) CVs must be recently signed by the proposed professional staff on Firms

letter pad and the authorized representative submitting the proposal.

Key information should include educational qualification, number of

years working for the Firm/entity, and degree of responsibility held in

various assignments in the past 10 to 15 years

vi) Copy of TDS/PF statement for each key staff to be provided.

vii) The consultant should indicate the deployment plan, supported by bar

chart diagrams showing the time indicated for each professional staff

team member. Consultant shall deploy adequate manpower at its own

viii) Details of specific Project Experience as listed in shall be given as per

• The Technical Proposal shall not include any financial information.

Financial Proposal:

• In preparing the Financial Proposal, consultants are expected to take into account the

requirements and conditions of the RFP documents. The Financial Proposal should

follow the Standard Forms. It lists all costs associated with the Assignment are

deemed to be included in the financial offer, such costs could be (a) remuneration for

staff (foreign and local, in the field and at headquarters), and (b) reimbursable such

as subsistence (per diem, housing), transportation (international and local, for

mobilization and demobilization), services and equipment (vehicles, office

equipment, furniture, and supplies), office rent, insurance, printing of documents,

surveys; and training, if it is a major component of the assignment.

• The Financial Proposal should clearly identify a total amount inclusive of the all taxes,

• The Financial Proposal should clearly identify a total amount inclusive of the all taxes,

duties, fees, levies and other charges imposed under the applicable law on the

a. The costs shall be given inclusive for phases of work, i.e.

The Period of DPR and Bid Process management is expected to be about

months for each package. The work will involve;

(i) Survey and Investigation

(ii) Preparation of DPR

(iii) Preparation of Bid document

(iv) Qualification of Firms/Bid Process Management

(v) Attending pre bid meeting and preparing minutes of meeting, corrigendum

to the documents etc.

(vi) Technical and Financial Bid Evaluation

(vii) Finalization of Contracts up to issue of work order

(viii) Technical support during execution of works

5. Submission, Receipt and Opening of Proposals:

5.1 The original Proposal (Technical Proposal and Financial Proposal) shall be

submitted electronically.

5.2 The Proposal shall be submitted in hard copy with initials of authorized

representative of the firm on all pages. The representative's authorization is

confirmed by a written power of attorney accompanying the proposals.

5.3 Bid processing fees and Earnest Money Deposit shall be submitted to the client as

shown in Data sheet.

5.4 The technical proposal and financial proposal must be uploaded online on or

before the time and date stated in the data sheet. All submission shall be in PDF

portable document format or joint photographic experts group (JPEG)

5.5 After the deadline for submission of proposals the technical proposal shall be

opened by the Authorized representative of GUDM. The financial proposal shall

remain encrypted with a respectable public auditor or independent authority until

all submitted proposals are opened publicly, as decided by the client.

5.6 A consultant should submit only one proposal; if a consultant submits or

participate in more than one proposal for the same project such a consultant shall

be disqualified.

5.7 The tenders shall be rejected outright if:

a) Tender is in the name of person or firm who is not a consulting firm.

b) Tender fees and Earnest Money Deposit not received in the time prescribed by

c) Offer submitted only in physical form.

d) If the consultant has quoted rates with additional condition and counter

e) In case of any deviation in the terms of reference, terms and conditions of the

f) If the “Technical Bid” of any firm is decided as non-responsive the “Price Bid” of

that firm shall not be opened

g) If the rates are unworkable.

6. Proposal Evaluation:

From the time the bids are opened to the time the contract is awarded any effort

made by the Firm to influence the Client in the Client's proposal evaluation, proposal

comparison or contract award decisions may result in the rejection of the consultant's

6.2 Evaluation of Technical Proposals

The individual member of the evaluation committee appointed by the Client will carry

out the evaluation of proposals on the basis of mandatory requirement for general

and specific criteria and scoring criteria specified in the section 2 (c) eligibility criteria

for qualification. Each responsive proposal shall be preliminarily evaluated to assess

their performance and their capability with respect to mandatory requirement for

general and specific criteria. Based on this evaluation of responsiveness of bid shall

be decided. The consultant who do not satisfy this mandatory requirement, their bid

will be considered non responsive. No further evaluation shall be made for such bid

and the consultant disqualifying for further evaluation. Each responsive proposal shall

be further evaluated for technical content and will be given a technical score (St). Any

proposal found unsuitable shall be rejected at this stage if it fails to achieve the

minimum technical score indicated in the section 2 (c) eligibility criteria for

qualification. The Client shall notify consultants of the rejection of their Technical

Proposal indicating that their Financial Proposals shall remain unopened & their EMD

shall be returned after completing the selection process.

For technical scoring a weightage of 100 marks is assigned. To qualify technically,

it is required that a consultant should score minimum 60% marks in the following

three individual parameters (group) and at least 80 marks overall.

6.3 First Stage Evaluation for qualification:

The qualification of the consultants offer shall be based on mandatory qualifying

requirement and further by marking system proposed as under:

Group No Category

Relevant Experience of the Consultant’s Firm in

last Seven years in India

2. Relevant Experience of the Key Personnel

3. Financial Strength of the Consultant

4. Presentation on Approach and Methodology

Any proposal not complying with the instructions or is poorly presented or has

omissions shall be liable to rejection at this stage.

6.4 The consultant who scores (Technical) 70 % marks in each group and at least 70 marks

out of 100 marks as stated here in above shall be qualified and included in the short list

for opening and evaluation of their financial proposals.

6.5 Public Opening and Evaluation of Financial Proposals

• After the completion of technical evaluation, The Client shall notify the

successful consultants that they have secured the minimum qualifying mark,

indicating the date and time set for opening the Financial Proposals.

• The Financial Proposals shall be opened publicly in the presence of the

consultants' representatives who choose to attend. The name of the

consultant, the quality scores, and the proposed prices shall be read aloud and

recorded when the Financial Proposals are opened.

• For financial evaluation, the total quoted fee indicated in the Financial Proposal

shall be considered. GUDM will determine whether the Financial Proposals are

complete, qualified and unconditional. The cost indicated in the Financial

Proposal shall be deemed as final and reflecting the total cost of services.

Omissions, if any, in costing any item shall not entitle the Firm to be

compensated and the liability to fulfill its obligations as per the RFP within the

total quoted price shall be that of the Consultant’ Firm

6.6 In order to allow comparison of financial proposal on a common basis, each financial

proposal will be carefully scrutinized and total price shall be determined. The score for

each financial proposal is inversely proportional to its total price. The lowest financial

proposal (Fm) will be given a financial score (Sf) of 100 points. The financial score (Sf)

of other financial proposal will be computed as under.

6.7 Formula for determining the financial scores:

The lowest financial proposal (FM) will be given a financial score (SF) of 100 points. The

financial scores of other proposals will be computed as follows:

(SF = Financial Score, FM= Amount of lowest bid, F= Amount of financial proposal

converted in the common currency)

6.8 Combined and final evaluation

• Negotiations will be held at the date and address indicated in the Data Sheet. The

invited Consultant will, as a pre-requisite for attendance at the negotiations,

confirm availability of all Professional staff. Representatives conducting

negotiations on behalf of the Consultant must have written authority to negotiate

and conclude a Contract.

• Negotiations will include a discussion of the Technical Proposal, the proposed

technical approach and methodology, work plan, and organization and staffing, and

any suggestions made by the Consultant. The Client and the Consultants will finalize

staffing schedule, work schedule, logistics, and reporting. The Client shall prepare

minutes of negotiations which will be signed by the Client and the Consultant.

• Negotiations will conclude with a review of the draft Contract. To complete

negotiations the Client and the Consultant will initial the agreed Contract.

• All the bidders shall be required to match the lowest rate in each category for

successful empanelment.

8 Award of Contract :

The allocation of the consultancy work will be decided by competent authority of client

without any prejudice to any consulting agency.

Information relating to evaluation of proposals and recommendations concerning awards

shall not be disclosed to the consultants who submitted the proposals or to other persons

not officially concerned with the process, until the winning Firms has been notified that it

has been awarded the contract.

10 Mode of Execution

• The works of Preparation of Detailed Project Report for Water Supply Project spread

over selected area of the Sate. A number of works are to be taken up simultaneously

in the state. Therefore, the online tender for consultancy work is invited at the level

of Nodal Agency for water supply projects, GUDM.

• The receipt of tenders, evaluation of the bid, selection of the consultant and award of

work shall be processed at GUDM. The successful consultant shall execute the

agreement for consultancy work with the CE&GM (Tech), Technical Cell, GUDM,

Gandhinagar. However, the actual work shall be performed with the concerned

governing body of the project. The performance of the consultant shall be monitored,

reviewed based on the report of officer in-charge.

Section 2(B): Data Sheet

Information to Consultants

Sr. No. Section/ Reference Detail

1 Section 2 The name of the Client is Gujarat Urban Development Mission (GUDM)

(A), 1.1 The method of selection is Least Cost Method

The Guidelines are As mentioned in this RFP

2 Technical and a Financial Yes

Proposals are requested

3 Section 2 The Assignment is phasedSite Survey, Feasibility Studies, Detail Project

(A); 1.3 Report including Estimates, Hydraulic Design,

Existing Utility Map and Proposed Project Related

Drawings/Maps, Draft Tender Preparation, Bid

4 The main objectives and The broad role of the Consultant shall be to

description of the prepare detail project report of Daily Water Supply

Assignment are and the responsibility shall include:

• Survey and Investigation

• Feasibility Studies

• Detail Project Report including Estimates,

Hydraulic Design

• Existing Utility Map and Proposed Project

Related Drawings/Maps

• Draft Tender Preparation

• Bid Process Management - Tender Procedures

• Bid Evaluation

• Award of work to the contractor

• Technical support during execution of

5 Scope of Services for Refer Terms of Reference

Consultancy Services

6 A pre bid conference will Yes, The pre bid conference will be held in GUDM

be held at Gandhinagar

9 Section 2 Proposals should be English.

(A); Clause submitted in the

4.1, 4.3 (v) language(s)

10 Firm / entity may NA

associate with other

short-listed Firm

11 Section Minimum required As per RFP

2(C) qualification of the Firm

Sr. No. Section/ Reference Detail

12 Section The minimum required As per RFP

2(C) experience of proposed

13 Section 2 Reports which are part of English.

(A); Clause the assignment must be

4.3 (v) written in the

15 Section 5, The clauses on fraud and As per RFP

GCC Clause corruption in the contract

17 Cost in Indian Rupees

18 Validity of the Proposal 180 days after date of submission

19 Section 2 Clarification on Bid May be requested on or before the pre-bid

(A); Clause meeting date and time.

1.4 The address for requesting clarifications is ;

Chief Engineer and General Manager(Tech),

GUDM, Gandhinagar

20 The proposal submission Chief Engineer and General Manager (Tech),

address is addressed to Gujarat Urban Development Mission,

Block No:-01, Ground Floor, Karmyogi Bhawan,

Sector-10A,Gandhinagar, Gujarat –

21 Proposals must be As per date and time given in NIT

submitted not later than

the date and time

22 Section 2 Mode of Submission On line and Hard copy Submission

(A); Clause Consultants must submit its technical proposal in

5.4 CD-ROM with one hard copy as per the online

Technical and price bid shall be submitted online

on or before the date.

23 Section 2 Tender Fee & EMD Tender fee and Earnest money shall be submitted

(A); Clause (original) in physical form (hard copy) to the

5.3 General Manager (Tech), GUDM as per the date

mentioned in NIT

Tender Fee - Rs. 25000/-

Earnest Money Deposit – Rs. 10 Lacs

24 Opening of the bid The online technical bid opening shall be on the

date mentioned in NIT

In the first phase, the opening of following formats

for preliminary requirement of the proposal such

as EMD, bid processing fee (tender fee) and

technical proposal.

25 Performance As per G.C.

Minimum requirement of personnel qualification, experience and nos. irrespective categories

Proposed Staff Qualification

Project Manager ME/ MTech and Graduate Civil Engineer/ Public Health

(Team Leader) /Environmental Engineer with at least 20 years’

experience in the related field including detailed design,

engineering & preparation of Detailed Project Reports for

Water Supply, Sewerage, Storm Water Drainage, Water

Body Rejuvenation & Green space development in

capacity of Team Leader/ Project Manager. On

Permanent post in the same firm more than 2 years

Water Supply Expert/ ME/MTech and B.E./BTech (Civil/ Public Health

Sewerage Expert /Environmental Engineering) with at least 10 years’

experience in preparation of DPR of large Drinking Water

Supply, Sewerage, Storm Water Drainage, Water Body

Rejuvenation & Green space development projects

involving Intake structures, WTP, STP, Pumping Mains,

Pumping Stations, Overhead Reservoirs, Distribution

Networks/ Sewer Collecting system with consumer

connections, green space development & waterbody

rejuvenation. Knowledge of WaterGEMS, SewerGEMS

and other related software.

Hydraulic Engineer (Design) ME/MTech in Water Supply Engineering and 7 years of

design experience in water supply, sewerage & storm

water drainage projects.

Knowledge of WaterGEMS, SewerGEMS, Storm CAD and

other related software.

Environment Expert ME/MSc in Environment Engineering or equivalent and

years of experience in water supply and sewerage

Mechanical Engineer ME/ MTech and B.E./BTech (Mechanical Engineering)

7 years of experience in design of pumping station

WTP/STP electro-mechanical work water supply and

sewerage projects

Landscape Architect M. Arch (Landscape Architecture) with at least 7 years’

experience in Landscape Design/ Green Space Design/

Water Body Development

Procurement/Contract ME/ MTech and B.E./BTech with at least 7 year

Engineer Experience of Government procedures with regards to

procurement on the basis of item rate, turnkey etc.

Experience for cost estimation of different nature of

projects; including Water Supply, Sewerage, Storm Water

Drainage, Water Body Rejuvenation & Green space

development and general civil works, knowledge of

Proposed Staff Qualification

preparation of BOQ of percentage rate/item rate/

turnkey/ EPC/ Hybrid/ FIDIC bid documents, preparation

of bid documents etc.

Section 2(C): Eligibility Criteria for Qualification

To qualify, the consultant must have to satisfy the following Mandatory (General & Specific)

qualifying requirements.

1. General Requirement

(a) The Bidder must have an office in India, operating for minimum last 10 Years. A certificate

of incorporation and PAN Card must be furnished with technical proposal.

(b) The bidder should not have been blacklisted / debarred/ terminated by any Government /

Government Board / Corporation / Company /Statutory Body / PSU company/Non-

Government/Private Agencies and Funding Agencies in the last 3 years.

(c) The experience and financial capability of parent company shall not be considered in case

of any Indian Subsidiary.

(d) Firms are not allowed to form Joint venture or Consortium with other Firms.

2. Specific Requirement for Infrastructure work

Annual turnover (Average of last three years i.e. 2022-23, 2023-24 & 2024-25) of the firm should be

equal to or more than Rs. 10 Crore from Indian Operations only (Audited Balance sheet from

certified Chartered Accountant to be furnished).

Financial Years means period beginning from the 1st April to 31st March of the next year

Firm must have prepared Water Supply, Sewerage, Storm Water Drainage, Water Body

Rejuvenation & Green space development projects in last Seven years (2019-20 to

a) of total value of not less than Rs. 700 Crores and the scope of the projects include

survey and investigation, preparation of Detailed Project Report/ Feasibility

Report, engineering design, cost estimates, Bid Documentation, Evaluation of bids

and preparation of contract documents. (Furnish copy performance certificate

issued by the owner/ employer not below the rank of Executive Engineer)

3. Scoring Criteria

The relevant experience of the firm shall be evaluated based on the marking system as

under. The Bidder shall have to satisfy the following criteria and as per the parameters,

marking shall be given and accordingly evaluation shall be made.

Evaluation Criteria:

1 Experience of the Firm in consulting business for Water Supply,

Sewerage, Storm Water Drainage, Water Body Rejuvenation & Green

space development in last 07 years

(a) Experience preparation of DPRs for Water Total marks

Supply, Sewerage & Storm Water Drainage

projects for the cumulative cost of at least

Rs. 600 Cr. In last 07 years

Project Cost Marks distribution

(b) Experience preparation of DPRs for Water Total marks

Body Rejuvenation & Green space

development projects for the cumulative

cost of at least Rs. 100 Cr. In last 07 years

Project Cost Marks distribution

(C ) Similar nature of works i.e. preparation Total marks

DPRs for Water Supply, Sewerage, Storm

Water Drainage, Water Body Rejuvenation

& Green space development in last

No of projects Marks distribution

30 to 50 Projects

More than 50 Projects

2 Experience of key personnel Total marks

Project Manager (Team Leader)

Water Supply/ Sewerage Expert (2 Nos)

Hydraulic Engineer (Design) (2 Nos)

Electro-Mechanical Engineer

Environment Expert

Procurement/Contract Engineer

Landscape Architect

3 Financial strength of the Consultant Total marks

Turn Over in last 3 years Marks distribution

4 Presentation on Approach & Methodology Total marks

Grand Total (SI No. 1+2+3+4)

Grand Total (SI No. 1+2+3+4)

Sub-Criteria for above parameters

Proposed Staff Parameters % Weightage Marks

Educational Qualification

Post Graduate 100%

Experience: No of years in

Project Manager same sector 70%

(a) up to 20 Years 100%

Full time permeant staff

(a) up to 2 Years 70%

(b) > 2 years 100%

Educational Qualification

Post Graduate 100%

Water Supply/ Sewerage

Expert Experience: No of years in

same sector 70%

(a) up to 10 Years 100%

Educational Qualification

Post Graduate 100%

Hydraulic Engineer

(Design) Experience: No of years in

(c) up to 7 Years 70%

(d) >7 Years 100%

Educational Qualification

Post Graduate 100%

Environment Expert Experience: No of years in

(e) up to 7 Years 70%

(f) >7 Years 100%

Educational Qualification

Post Graduate 100%

Mechanical Engineer Experience: No of years in

(g) up to 7 Years 70%

(h) >7 Years 100%

Landscape Architect Educational Qualification

Proposed Staff Parameters % Weightage Marks

Post Graduate 100%

Experience: No of years in

(i) up to 7 Years 70%

(j) >7 Years 100%

Educational Qualification

Post Graduate 100%

Procurement/Contract

Engineer Experience: No of years in

(k) up to 7 Years 70%

(l) >7 Years 100%

Section 2(D): Special Instructions

Information to Consultants

1) Submission of Proposal:

Your proposal shall be submitted in two parts, viz.

• Technical proposal for qualification

• Financial Proposal i.e. Price Bid

The proposal is to be submitted on online and hard copy as described in the RFP documents.

The consultant is advised to take care that all the formalities are completed as required. These

1. Bid processing fee of as specified in the data sheet is paid and its scan copy of receipt is

submitted online by uploading scanned copy of the same.

2. EMD as specified in the data sheet is paid in required format and its receipt / document is

submitted online by uploading the scanned copy of the same.

3. Selection of consultant by the agency will be Least Cost Method out of firms responding to

2) Technical proposal for qualification:

• The technical proposal for qualification shall demonstrate firm’s general and specific

experience in the area of water supply and sewerage projects. The consultant should

have experience in carrying out Feasibility studies, planning, DPR preparation, detailed

design, Draft Tender Papers and procurement assistance.

• The technical proposal shall also demonstrate the Firm's understanding of the project

requirements and of the requisite tasks set forth in the Request for Proposal, as included

in Section - 4. The technical proposal shall not contain any cost information whatsoever

related to the Services to be rendered. The information and documentation to be

provided in the technical proposals is listed below and shall be provided in the specific

format as indicated in Section –

(a) Information of the history, background, organization, registration and legal status (Pvt.

Ltd., Ltd. Co., Partnership, etc.) and on general experience and experience of similar

nature as the services put to proposal of your Firm.

(b) Descriptions, in the format enclosed, of the works carried out by consultancy Firm.

(c) A description of the general understanding of the Firm about the projects and the

approach the Firm will take to carry out the services based on the requirements of the

Request for Proposal. Such description may include as deemed relevant and also

comprise comments on the Request for Proposal or other aspects of the services to be

rendered. e.g. site supervision procedures, methods of measurements and acting in the

capacity of Engineer in the manner determined, which may contribute to performance in

carrying out the services.

(d) A work program, which shall distinguish clearly between the phases of

• Pre-feasibility and Feasibility Study

• Detailed Project Report

• Bid Process management

• Award of work to the contractor

• Technical Assistant during Executions

Full curriculum vitae of all staff proposed, in the format enclosed shall be part of the

technical proposal. The curricula vitae shall comprise a description of academic or trade

qualifications and of previous exposure to work related to their proposed positions.

3) Financial Proposal

The financial proposal shall be quoted as a percentage of project cost for preparation of

detail project report and scope mentioned in the section 4. This cost shall contain the details

of costs together with breakdowns as listed in the price bid.

The costs shall be given for the following phases of work, i.e.

• Site Survey and investigation

• Feasibility Studies

• Detail Project Report including Report, Estimates and Drawings/Maps

• Draft Tender Preparation

• Bid Process Management - Tender Procedures

• Financial Evaluation

• Award of work to the contractor

• Technical Assistant during Executions

In due consideration shall be given of the pertaining descriptions of the Request for

Proposal as included in Section - 4 and of the following.

i.) The period for preparation of Feasibility Study, Preparation of DPR and Bid Process

Management will be about 3 months

ii.) The Period for the Pre-contract work is assumed at four weeks and shall be used to

ensure that all head/ branch office and site staff to be involved fully understands

• The Contract Agreement

• The activities and tasks required under their proposal position

iii.) For each phase of the works, Agency shall consider the costs on following

(a) Professional staff

The price of the consultant shall be all inclusive of salaries, social charges,

overheads, charges for travel of staff from home to site and field allowances for

boarding and lodging, etc.

(b) Transportation

The consultant shall make adequate transportation facilities including running and

maintenance, driver's wages, charges and allowances, consumables and any other

accountable and variables. This facility shall be available throughout the period of

project implementation. These facilities shall also be considered while quoting Firm

and fixed price under this consultancy services.

(c) Site Office and equipment

The price quoted by the consultant shall be all-inclusive for site office

accommodation & office equipment which shall cover rent/ depreciation,

operation, running and maintenance, costs for document reproduction,

communication, support staff like draughtsman, tracers, office staff, computer

operator with AutoCAD and other software knowledge etc. and any other

accountable and variables.

(d) Other expenses (if any)

• Any expenses not covered anywhere in foregoing paras but essential for effective,

efficient project contract management shall be covered in price quoted by the

• Price quoted shall be fixed for the duration of the contract agreement, except as

otherwise provided for therein.

• Cost as per the breakdown of price requested in the price bid to entered in required

format provided. All rates and amounts shall be quoted in figures and words. The

rates in words shall be governing in the event of a discrepancy between figures and

The Data Sheet indicates how long the proposals must remain valid after the

submission date. During this period, the consultant is expected to keep available the

professional staff proposed for the assignment. The Client will make its best effort

to complete negotiations within this period. If the Client wishes to extend the

validity period of the proposals, the consultants who do not agree have the right not

to extend the validity of their proposals.

iv.) Joint venture / Consortium are not allowed

Section 3: Technical Proposal - Standard Forms

Form 1: Letter of Proposal Submission

{Location, Date}

We, the undersigned, offer to provide the Consultancy Services for Preparation of Detail Project

Report for Water Supply, Sewerage, Storm Water Drainage, Water Body Rejuvenation & Green

space development Projects in Urban Area of the State in accordance with your Request for

Proposal dated {Insert Date} and our Proposal. We are hereby submitting our Proposal, which

includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope.

We are submitting our Proposal in individual capacity without entering in association. We hereby

declare that all the information and statements made in this Proposal are true and accept that any

misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., before the date indicated

in the Data Sheet, we undertake to negotiate on the basis of the proposed personnel. Our Proposal

is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to the

assignment not later than the date indicated in the Data Sheet (Please indicate date).

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature {In full and initials}:

Name and Title of Signatory:

Form 2: Details of Consultant

{Provide here a brief (maximum five pages) description of the background and organization of the

Name of consultant with full :

e. Year of Incorporation. :

Name and address of the person :

holding the Power of Attorney.

(i) Place of Business. :

(ii) Date of Registration. :

h. Name of Bankers with full address. :

i. GST Registration Number (copy). :

Permanente Account Number (PAN)

Are you presently debarred / Black :

listed by any Government

Department /Public Sector

Undertaking /Any

Employer. (If Yes, please furnished

Name and details (Tel / Mobile / E :

mail) of contact persons

Authorized Signature:

Name and Title of Signatory:

Form 3: Information on Blacklisting/ Debarment/ Termination

Sl. No. Information Details Remarks

1 Was the consultant firm ever : Attached affidavit, in

blacklisted/ Debarred/ case no history of

Terminated by any blacklisting

government / non-

government / private agency/

organization/ institution /

funding agency in last 3 years?

Authorized Signature:

Name and Title of Signatory:

Form 4: Firm’s Experience

Water Supply, Sewerage, Storm Water Drainage, Water Body Rejuvenation &

Green space development Projects in Last Seven Years

Sr. Name of Water Major Project Clien Projec Commissioning Type of

No Project Supply, Compo Locatio t t cost / Consultanc

Sewerag nents n in Rs. Commenceme y Services

e, Storm Cr. nt of

Water Operation

Project Date FY

1. Client certificate shall be enclosed for each work, without client’s certificate, the performance shall not

be considered for evaluation.

2. Projects successfully implemented and commissioned between FY 2019-20 to FY 2025-26 are to be

mentioned, chronologically.

3. Details of each project to be provided in form 3C-2 (b) attached.

Authorized Signature:

Name and Title of Signatory:

Firm Reference in Water Supply, Sewerage, Storm Water Drainage, Water Body

Rejuvenation & Green space development Projects in Last Seven Years

{The following information should be provided in the format below for each reference assignment for which your firm

was legally contracted by the Employer. Consultant should specifically state the service population covered, size of

WTP/STP and length of pipeline/drains to facilitate the technical evaluation of the Proposals.

Assignment name: Value of the contract (in current INR):

Duration of assignment (months):

Name of Client: Total No of staff-months of the assignment

Approx. value of the services provided by your firm

Address: under the contract (in current INR):

Start date (month/year):

Completion date (month/year):

Narrative description of Project:

• Narrative description of project should specifically provide the details of:

• Service population covered (for Water or Sewerage Project)

• Capacity of Treatment Plant (WTP/STP) (in MLD)

• Length of Pipeline (in Km) (for Water/ Sewerage/ Storm Water Project)

• Area Developed for Waterbody/ Green Space Development

Description of actual services* provided in the assignment:

*(Completion Certificate from Employer regarding experience should be furnished)

Note. : Attached separate sheet for each work.

Authorized Signature:

Name and Title of Signatory:

Form 5: Key Personnel’s’ Employment Details

Sl. Propose Name Education/Degre Date of No. of Number of Employmen

No. d of the e (Year / Joining of years of years of t Status

Position Perso Institution) Consultant’ experienc Service with with Firm

n s Firm e the (full-

Consultant’s time/other)

Note: Attach Copy of the TDS and EPF statement for each of the proposed key staff as per the table

Authorized Signature:

Name and Title of Signatory:

Form 6: Format for Financial Capability of the Consultant

(Equivalent in Rs. crores)

Consultant* ------------------------------------------------(Name of Consultant)

FY 2022-23 2023-24 2024-25 Total Average

Certificate from the Statutory Auditor

This is to certify that ...............................(name of the Consultant) has received the

payments and earned net profit shown above against the respective years.

Name of the audit firm:

Seal of the audit firm

(Signature, name and designation of the authorised signatory)

The Consultant should provide the Financial Capability based on its own financial

statements. Financial Capability of the Consultant's parent company or its subsidiary or any

associate company will not be considered for computation of the Financial Capability of the

Form 7: Curriculum Vitae (CV) For Proposed Professional Staff

1. Proposed Position:

{For each position of key professional separate form Tech-6 will be prepared}:

2. Name of Firm:

{Insert name of firm proposing the staff}:

3. Name of Staff:

{Insert full name}:

4. Date of Birth:

5. Nationality:

{Indicate college/university and other specialized education of staff member, giving

names of institutions, degrees obtained, and dates of obtainment}:

8. Countries of Work Experience:

{List countries where staff has worked in the last ten years}:

9. Languages {For each language indicate proficiency: good, fair, or poor in speaking, reading,

10. Employment Record:

{Starting with present position, list in reverse order every employment held by staff

member since graduation, giving for each employment (see format here below): dates of

employment, name of employing organization, positions held.}:

From {Year}: To Year}:

Positions held:

12. Detailed Tasks Assigned

{List all tasks to be performed under this Assignment/job}

13. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

{Among the Assignment/jobs in which the staff has been involved, indicate the following

information for those Assignment/jobs that best illustrate staff capability to handle the

tasks listed under point 12.}

Name of Assignment/job or project:

features: Positions

held: Activities

14. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience. I understand that any willful misstatement described

herein may lead to my disqualification or dismissal, if engaged.

Date: {Signature of staff member or authorized

representative of the staff}

{Full name of authorized representative}:

Note: Consultant presented in format other than this will be rejected

Form 8: Comments / Modifications Suggested on Draft Contract

{Here the consultant shall mention any suggestion / views on the draft contract attached with the

RFP document. The consultant may also mention here any modifications sought by him in the

provisions of the draft contract. This information shall be used at the time of the negotiations.

However, the Employer is not bound to accept any/all modifications sought and may reject any

such request of modification.}

Form 9 : Work Schedule

S.No. Activity Months Total Months

1 Indicate all main activities of the Assignment/job, including delivery of reports (e.g.:

inception, interim, draft and final reports), and other benchmarks such as Employer

approvals. For phased Assignment/jobs indicate activities, delivery of reports, and

benchmarks separately for each phase.

2 Duration of activities shall be indicated in the form of a bar chart.

Description of Approach, Methodology and Work Plan for Performing

{Technical approach, methodology and work plan are key components of the Technical Proposal.

You are suggested to present your Technical Proposal divided into the following three chapters:

a) Technical Approach and Methodology,

b) Work Plan, and

c) Organization and Staffing,

a) Technical Approach and Methodology.

In this chapter you should explain your understanding of the objectives of the assignment,

approach to the services, methodology for carrying out the activities and obtaining the

expected output, and the degree of detail of such output. You should highlight the problems

being addressed and their importance, and explain the technical approach you would adopt

to address them. You should also explain the methodologies you propose to adopt and

highlight the compatibility of those methodologies with the proposed approach.

In this chapter you should propose the main activities of the assignment, their content and

duration, phasing and interrelations, milestones (including interim approvals by the Client),

and delivery dates of the reports. The proposed work plan should be consistent with the

technical approach and methodology, showing understanding of the TOR and ability to

translate them into a feasible working plan. A list of the final documents, including reports,

drawings, and tables to be delivered as final output, should be included here. The work plan

should be consistent with the Work Schedule of Form

c) Organization and Personnel.

In this chapter you should propose the structure and composition of your team. You should

list the main disciplines of the assignment, the key expert responsible, and proposed

technical and support personnel. The manpower requirement given in the TOR is an

indicative minimum requirement. The consultant should assess the specific and realistic

manpower with reference to specific project package and it should be consistent with the

Information Regarding any Conflicting Activities and

Declaration Thereof

Are there any activities carried out by your firm or group company or any member of the

consortium which are of conflicting nature as mentioned in para 5 of section 2. If yes, please

furnish details of any such activities.

If no, please certify,

We hereby declare that our firm, our associate / group firm or any of the member of the

consortium are not indulged in any such activities which can be termed as the conflicting

activities under para 5 of the section 2. We also acknowledge that in case of

misrepresentation of the information, our proposals / contract shall be rejected /

terminated by the Employer which shall be binding on us.

Authorized Signature {In full and initials}:

Name and Title of Signatory:

Brief Scope of Work/

Terms of Reference(ToR)

Section 4: Brief Scope of Work/ Terms of Reference (ToR)

1. Brief Scope of Work

Gujarat Urban Development Mission, a Govt. of Gujarat undertaking, requires the services of

suitably qualified and registered domestic Consulting Firms/Agencies/Companies to provide

Consultancy services for carrying out feasibility studies, preparation of Detailed Project

Reports and Bid Documentation for providing Water Supply, Sewerage, Storm Water

Drainage, Water Body Rejuvenation & Green space development services to all Municipalities

of the State. The Consulting Firm will be required to have staff of suitably qualified

Professionals being competent to carry out all of related duties and equipped with necessary

facilities for conducting desired tests.

(i) After acceptance of consultants’ program by client, the Consultants will be fully

responsible to mobilize the resources required to maintain the agreed schedule of

work within the contract for the services. In case of any delays, which are not

beyond the control of consultants, the client reserves the right to require

Consultancy Firm to provide additional resources and personnel as may be

required to make up the lost time, for which no additional payment shall be made.

(ii) Whenever power point presentation or otherwise are sought for, the consultants

shall make themselves available to various committees.

• Consultants empaneled with this tender, might be considered as “eligible for

empanelment for upcoming Water Supply, Sewerage, Storm Water Drainage,

Water Body Rejuvenation & Green space development projects”.

2. Objectives of the Assignment

The primary objective of the consultancy is to undertake feasibility studies, prepare

requisite DPRs and Bid Documents for Water Supply, Sewerage, Storm Water

Drainage, Water Body Rejuvenation & Green space development project. It is

proposed to obtain financial assistance under state & central government funded

3. Scope of Work

The scope of the work includes

• 1) carry out necessary engineering surveys and investigations such as topographical

survey, hydrological survey, geotechnical surveys, material availability survey, land

availability survey, soil condition survey, traffic impact survey etc.; as applicable to the

concerned project components (2) examine existing situation (3) to prepare Gap

Analysis (4) Identification and development of required components of Water Supply/

UGD System/ Water Body Rejuvenation/ Green Space or Parks development/ Re-use

of treated water etc. (5) provision of treatment units (6) provision of storage facility

(7) provision of transmission main, distribution network and House Service

connections, rising mains, collection network, etc. (8) program of water demand

management/ program for sewage generation & management (9) detailed designs,

drawings, cost estimates as per prevailing rate of SoRs of Govt. of Gujarat or GWSSB

as decided and as per Market rate (if required for any item which is missing in SoRs)

with justification.

• The feasibility studies and Detailed Project Report (DPR) should be prepared based on

the guidelines laid down in the Manual published by CPHEEO, Ministry of Housing &

• To prepare tender stage design, drawings, tender documents in required detail & to

assist in procurement of contractors.

• Technical support during execution of works

The present assignment shall include the following but not limited to the following:

3.1 General Framework

Reviewing existing maps, studies, and other related documentation to obtain a better

understanding of the ULB’s Water Supply/ Sewerage system/ Water Body Rejuvenation/

Garden-Green Space prior to the start of fieldwork.

(i) Collecting the present population data and projecting the same for the Ultimate year

2051 considering Base year as

(ii) Studying the development plans, if any prepared for the project town to assess the

potential for development

(iii) Assessing the demand for the Intermediate year and the Ultimate year

(iv) Assessing adequacy of existing system for integration into the proposed system

(v) Assessment of technical and financial viability of source; surface water vis-a-vis ground

(vi) Study of ground water potential and quality to meet the demand up to 30 years of the

(vii) Identification of intake well site, possible route alignment of transmission mains in

case of surface water source.

(viii) Planning & zoning

(ix) Suggesting suitable materials for construction with cost benefit analysis discussing the

feasibility of using pre cast structures and other design and details as appropriate

3.2 Design & Engineering

• Design and Detailed engineering of intake, treatment, tube well, transmission main

and feeder main from the source of supply including identification of source.

• Design and Detailed Engineering of storage facility consisting of Under Ground Tank,

Pump House, Over Head tank including identification of vacant lands in consultation

with the Local Body

• Design and Detailed Engineering for Sewer Collecting system, Pumping Station,

Manhole & ICS and Rising main, STP and Disposal work.

• Design Electrical, Mechanical and Instrumentation systems.

• Preparation of Estimates, drawings/ Maps and Technical Specifications

• Design for the renovation/ beautification/ rejuvenation of water bodies within urban/

• Design for the garden/ green-space within urban/ municipal area

3.3 Stakeholder Consultation

Detailed consultations shall be conducted with various stakeholders like Municipal

Corporations, Municipalities, Cantonment Board, GUDM, GUDC, GWSSB, Regional

Commissioners of Municipalities, Citizens, etc. with specific deliberations on project

proposals, to receive opinions and identification of land. The suggestions received

from the consultations shall be documented and reviewed and be considered in

finalizing the designs.

3.4 Project Cost & Financial Viability

(i) Preparation of project cost estimate including capital cost, O&M Costs, preparation of

financial analysis and economic analysis including internal rate of return/economic

rate of return of the project. Justify the assumptions made by illustrations, which are

(ii) The cost estimate shall be based on the latest schedule of rates of Government of

Gujarat e.g. GWSSB, R&B Department, etc. The estimate shall include road restoration

charges wherever necessary. There shall not be any lump sum provision in the

estimate. For items not covered in the schedule of rates, Rate Analysis based on

market rates shall be adopted with evidence.

(iii) Operation and Maintenance cost, mechanism and suggested user charges for self-

sustainability of the system.

(iv) Evaluation of the Financial Affordability of the ULBs for investment in the proposed

project based on financial health of those entities. Financial affordability

recommendations shall be made with respect to realistic tariff setting with

appropriate indexation.

3.5 Implementation Plan

(i) Prepare the project implementation schedule for execution. This will also include

drawing up project budget with monthly/ quarterly target, furnish network analysis

such as CPM, PERT for purposes of effective project monitoring and regular reports.

(ii) Suggesting use of modern technologies for implementation of project.

3.6 Environment & Social Consideration

(i) Preparation of Environmental and Social Assessment Report to prepare necessary

impact assessment and Environmental Mitigatory Plans and Resettlement Action

(ii) Identifying specific protection arrangement for trees and other sensitive

environmental components. Tree cutting requirement if any shall be clearly identified

and listed with schedule of permission from regulatory authorities to facilitate cutting.

3.7 Approvals/ permissions

(i) Where raw water source is taken from a river, appropriate allocation of water for the

project should be done before finalizing the DPR for which GUDM/ ULB will extend

necessary support.

(ii) Clearances/ Permission from other Ministries namely Ministry of Environment and

Forest, GPCB/ CPCB, NHAI and Railways, Road and Building Department, Irrigation

Department, or etc. if required, should be highlighted in DPR.

(iii) Whenever power point presentation or otherwise are sought for, the consultants shall

make themselves available to various committees and GUDM.

3.8 Survey, Data Collection and Investigation

3.8.1 Field Survey

Planning and design of all the three (3) services require topographical survey of the project

towns to be carried out and necessary base plans with spot levels and contour levels shall be

prepared. The complete details should be certified by the ULB for completeness of coverage,

and a layout plan to scale as specified shall be prepared indicating the existing and proposed

components along with RLs. The consultant shall carry out necessary engineering surveys and

investigations such as topographical survey, hydrological survey, geotechnical surveys,

material availability survey, land availability survey, soil condition survey, traffic impact survey

etc.; as applicable to the concerned project components.

3.8.2 Data Collection

The consultant shall be wholly responsible for all the details of the proposal, site conditions,

the execution methodology etc. All data utilized in preparation of the proposal shall be

presented indicating the source of the data and also the basis of assumptions, if any. The

consultant shall be responsible for all the data or designs and drawings and cost estimate

Data to be collected shall include but not be limited to:

• Administrative Report of the project town

• Population of the city as per 2011 census, present and future (design) period.

• Present condition of the city such as:

o area and population covered by water supply system through metered or

unmetered connections.

o area and population covered by Sewerage System

o area covered by storm drainage system

o Other Details of existing water supply system, such as total production and

supply, storage facility, details of distribution system, per capita supply, losses

o Area/ population to be covered by water supply/sewerage system

o Data relating to slums viz. number, location and population, service coverage

3.8.3 Soil Investigations

Soil Investigations shall be carried at locations where Treatment Plants or Under Ground

Tanks or Over Head Tanks and the other along networks of the water supply systems. Soil

tests as per relevant I.S / IRC Standards to arrive at design parameter for the formation and

safe bearing capacity. The subsurface water at each borehole be sampled and a chemical

analysis carried out, to recommend appropriate cement / admixture for use in foundations.

Recommendations of a geo-technical expert should be furnished in the soil report and should

cover aspects like appropriate soil stabilization measures if required etc.

3.9 Water Quality Survey

Latest Raw Water Sample analysis report and cost effective option for treatment of raw water

based on its quality. Secondary data may be used for the seasons not covered by the proposed

duration of preparation of DPR.

3.10 Land Requirement

The project design shall be strictly based on land owned by concerned ULB or public land

owned by Government of Gujarat. The consultant shall identify the land at the very early stage

of conducting feasibility study in consultation with ULB. The consultant shall obtain no

objection certificate from ULB for land belonging to ULB before finalizing the feasibility report.

For land belonging to other government departments, the consultant shall assist ULB with

equal responsibility to obtain NOC for the identified land parcels from concerned department

before completion of Feasibility study.

4. Outputs and Deliverables

Under this contract the Consultant’s payments will be on output and deliverables based. It is

very important for the consultants to note the exact outputs required and their contents. The

desired outputs & deliverables under this contract are as shown in the table below.

Report Due Date (From the Work order)

Inception Report 10th Day

Feasibility Report 30th Day

(in 2 Hard Copies and soft copy)

Draft Detail Project Report 40th Day

(in 2 Hard Copies and soft copy)

Final Detail Project Report 75th Day preferably within twenty days after

(in 5 Hard Copies and soft copy) comments on draft DPR

Bid Documents 90th Day Preferably within Fifteen days after

(in 3 Hard Copies and soft copy) approval of Final DPR.

Bid Process and Work Award

4.1 Reports to be Submitted by The Consultant to GUDM

• All reports, documents and drawings prepared by the consultant are to be submitted

to the client under this assignment. The analysis of data and the design proposals shall

be based on the data derived from the primary surveys and investigations carried out

during the period of assignment. The sources of data used in the reports shall be

indicated with complete details for easy reference.

• Since the project preparation is quite expensive and time consuming, the projects

under this assignment are proposed to be prepared in various stages and at the end

of each stage decision shall be taken at competent level and conveyed to consultants

whether to proceed for next stage. Project preparation activities will be split into

following stages as brought out below.

PHASE I : DESIGN PHASE

1 On submission of preliminary project report with all details including survey

and investigation as required and submission of base plan with existing

details and on acceptance of the same

2 On submission of draft DPR in single copy

3 On submission of final DPR and approval of project from competent

PHASE II : PROCUREMENT PHASE

1 Submission of DTP –Invitation of Bid

2 On issuance of NTP (Notice to proceed to contractor) & finalizing contract

PHASE III : EXECUTION PHASE

1 Technical support during execution of the work – payment on pro-rata basis

of construction activity

2 On completion of work

Time schedule in respect of all such stages has been indicated as above. Consultant shall be

required to complete, to the satisfaction of the client, all the different stages of assignment

within the time frame indicated in the schedule of submission pertaining to Reports and

Documents for becoming eligible for payment for any part of the next stage.

The Consultant shall submit to the client the final reports and documents in bound volumes

(and not spiral binding form) after completion of each stage of work as per the schedule and

in the number of prescribed copies. Further, the reports shall also be submitted in CDs/

Pendrive in addition to the hard copies. The soft copy shall be in original version and pdf form.

Consultant shall submit all other reports mentioned specifically in the TOR.

The time schedule for various submissions shall be strictly adhered to. No time-overrun in

respect of these submissions will normally be permitted. Consultant is advised to go through

the entire terms of reference carefully and plan his work method in such a manner that

various activities followed by respective submissions as brought out are completed as

stipulated. Consultant is, therefore, advised to deploy sufficient number of supporting

personnel, both technical and administrative, to undertake the assignment. As far as possible,

the proposal should include complete information such as number of such persons, name,

position, period of engagement, etc. The Consultant is also advised to start necessary survey

works/data collection from the beginning so as to gain time in respect of various other

activities in that stage.

5. Payment to the Consultants

(i) The consultancy charges for performance of the services under the contract shall be

paid by the client as per payment schedule given in Terms of Reference.

(ii) The client shall pay the Consultant, the GST on prevailing rates as applicable on the

consultancy charges.

(iii) It is expected that consultant has quoted amount considering all requirements for

satisfactory performance of the services included in ToR. If the consultant has not

considered any component for performance of the services, no extra payment shall

be made on this account.

(iv) The Consultant will be paid consultancy fee as a percentage of the quoted price of the

specific DPR as per the schedule given below:

6. Payment Terms

The client reserves the right to stop the consulting assignment for full or part of the

assignment at any stage of its execution by the Consultant in specific cases, if required by

funding agency. In the event of such discontinuation of full or part of the assignment, the

Consultant shall be compensated to the extent of the work done by it.

7. Performance Security

The successful consultant whose tender is accepted will have to pay Performance Security

at 5% of approval amount in the form of FDR or Bank Guarantee issued by scheduled bank

favoring of Additional Chief Executive Officer, Gujarat Urban Development Mission at the

time of first payment. Performance Security shall be returned to the agency after

successfully completion of the contract.

8. Penalty Clause:

The time limit for submission of final DPR and Bid Document is 90 Days from the issue of

workorder. If the project is not submitted in the time-limit the penalty is proposed at the

rate of 0.3% per day of the project fees to be paid to consultant and maximum up to 10%.

GENERAL CONDITIONS OF CONTRACT

SPECIAL CONDITIONS OF CONTRACT

Section 5 (A) : General Conditions of Contract

1. GENERAL PROVISIONS:

1.1 Definitions:

Unless the context otherwise requires, the following terms whenever used in this

Contract have the following meanings;

(a) "Applicable Law" means the laws and any other instruments having the force

of law in the Gujarat as they may be issued and in force from time to time;

(b) "Contract" means the Contract signed by the Parties, to which these General

Conditions of Contract (GC) are attached, together with all the documents

(c) "Contract Price" means the price to be paid for the performance of the

Services, in accordance with Clause-6;

(d) "Foreign Currency" means any currency other than the currency of

(e) "GC" means these General Conditions of Contract.

(f) "Government" means the Government of Gujarat & Government of India.

(g) "Local currency" means the Indian Rupees.

(h) "Member", in case the Consultants consist of a joint venture of more than one

entity, means any of these entities, and "Members" means all of these entities;

"Member in charge" means the entity specified in the SC to act on their behalf

in exercising all the Consultant's rights and obligations towards the Client

under this contract;

(i) "Party" means the Client or the Consultants, as the case may be, and Parties

means both of them;

(j) "Personnel" means persons hired by the consultants assigned to the

performance of the Services or any part thereof;

(k) "Services" means the work to be performed by the Consultants pursuant to

this Contract as described in RFP; and

(l) “SC” means Special Conditions of the Contract;

(m) “Sub-consultant” means any entity to which the Consultants subcontract any

part of the Services.

1.2 Law Governing the Contract

This contract, its meaning and interpretation, and the relation between the parties

shall be governed by the Applicable Law.

This Contract has been executed in the language specified in the SC, which shall be the

binding and controlling language for all matters relating to the meaning or

interpretation of this contract.

Any notice, request or consent made pursuant to this contract shall be in writing and

shall be deemed to have been made when delivered in person to an authorized

representative of the party to whom the communication is addressed, or when sent

by registered mail and Electronic mail to such party.

The Services shall be performed at such location as per TOR attached

1.6 Authorized Representatives

Any action required or permitted to be taken, and any document required or

permitted to be executed, under this contract by the Client or the Consultants may be

taken or executed by the officials.

1.7 Taxes and Duties

The Financial Proposal should clearly identify a total amount inclusive of the all taxes,

The Financial Proposal should clearly identify a total amount inclusive of the all taxes,

duties, fees, levies and other charges imposed under the applicable law on the

1.8 Fraud and Corruption

It is the GUDM’S policy to observe the highest standard of ethics during execution of

this contract. In pursuance of this policy, if the Client determines that the Consultant

and /or its Personal, has engaged in corrupt, fraudulent, collusive, coercive, or

obstructive practices, in competing for or in executing the Contract, and the provisions

of Clause 2 shall apply as is such expulsion had been made under Sub- Clause 2.6.

Should any Personnel of the Consultant be determined to have engaged in corrupt,

fraudulent, collusive, coercive, or obstructive practice during the execution of the

Contract, then that Personnel shall be removed in accordance with Sub-Clause

2. Commencement, Completion, Modification and Termination of Contract

2.1 Effectiveness of Contract

This Contract shall come into effect on the date the Contract is signed by both Parties.

2.2 Commencement of Services

The consultants shall begin carrying out the Services within ten (10) days after the

date the Contract becomes effective.

2.3 Expiration of Contract:

Unless terminated earlier pursuant to Clause 2.6, this contract shall terminate at the

end of such time period.

2.4 Modification

Modification of the terms and conditions of this Contract, including any modification

of the scope of the Services or of the Contract Price, may only be made by written

agreement between the parties and shall not be effective until the consent of the

competent authority is obtain.

2.5 Force Majeure;

2.5.1 Definition;

For the purposes of this contract, "Force Majeure" means an event which is

beyond the reasonable control of a Party, and which makes a Party's

performance of its obligations under the Contract impossible or so impractical

as to be considered impossible under the circumstances.

2.5.2 No Breach of Contract:

The failure of a Party to fulfill any of its obligations under the contract shall not

be considered to be a breach of, or default under this Contract insofar as such

inability arises from an event of Force Majeure, provided that the Party

affected by such an event (a) has taken all reasonable precautions, due care

and reasonable alternative measures in order to carry out the terms and

conditions of this contract, and (b) has informed the other Party as soon as

possible about the occurrence of such an event.

2.5.3 Extension of Time :

Any period within which a Party shall, pursuant to this Contract, complete any

action or task, shall be extended for a period equal to the time during which

such Party was unable to perform such action as a result of Force Majeure.

2.6 Termination:

2.6.1 By the Client :

The Client may terminate this Contract, by not less than seven (7) day's written

notice of termination to the Consultants, to be given after the occurrence of

any of the events specified in paragraphs (a) through (d) of this Clause 2.6.1

and three (3) days' in the case of the event referred to in (e) :

(a) If the Consultants do not remedy a failure in the performance of their

obligations under the Contract, within thirty (30) days of receipt after

being notified or within such further period as the Client may have

subsequently approved in writing ;

(b) If the Consultants become insolvent or bankrupt ;

(c) If, as the result of Force Majeure, the Consultants are unable to

perform a material portion of the Services for a period of not less than

thirty (30) days; or

(d) If the consultant, in the judgement of the Client has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

"Corrupt practice" means the offering, giving, receiving or soliciting of

anything of value to influence the action of a public official in the

selection process or in contract execution.

"fraudulent practice" means a misrepresentation of facts in order to

influence a selection process or the execution of a contract to the

detriment of the Borrower, and includes collusive practice among

consultant (Prior to or after submission of proposals) designed to

establish prices at artificial non-competitive levels and to deprive the

Borrower of the benefits of free and open competition.

(e) If the Client, in its sole discretion and for any reason whatsoever,

decides to terminate this Contract.

2.6.2 By the Consultants :

The Consultants may terminate this contract, by not less than fifteen (15) days

written notice to the Client, such notice to be given after the occurrence of any

of the events specified in paragraphs (a) and (b) of this clause 2.6.2.

(a) If the Client fails to pay any monies due to the Consultants pursuant to

this Contract and not subject to dispute pursuant to Clause - 7 hereof

within forty five (45) days after receiving written notice from the

Consultants that such payment is overdue; or

(b) If, as the result of Force Majeure, the Consultants are unable to

perform a material portion of the Services for a period of not less than

thirty (30) days.

2.6.3 Payment upon Termination ;

Upon termination of this Contract pursuant to Clause 2.6.1 or 2.6.2, the Client

shall make the following payments to the Consultants ;

(a) remuneration pursuant to Clause 6 for services satisfactorily

performed prior to the effective date of termination ;

(b) except in the case of termination pursuant to paragraphs (a) and (b)

Clause 2.6.1, reimbursement of any reasonable cost incident to the

prompt and orderly termination of the Contract.

3. Obligations of The Consultants:

The Consultants shall perform the Services and carry out their obligations

hereunder with all due diligence, efficiency and economy, in accordance with

generally accepted professional techniques and practices, and shall observe

sound management practices, and employ appropriate advanced technology

and safe methods. The Consultants shall always act, in respect of any matter

relating to this contract or to the Services, as faithful advisers to the Client,

Conflict of Interests :

3.1.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause 6 shall

constitute the Consultant's sole remuneration in connection with this

Contract or the Services, and the Consultants shall not accept for their

own benefit any trade commission, discount or similar payment in

connection with activities pursuant to this contract or to the Services

or in the discharge of their obligations under the Contract, and the

Consultants shall use their best efforts to ensure that the Personnel,

and agents of either of them, similarly shall not receive any such

additional remuneration.

3.1.2 Consultants and Affiliates Not to Be Otherwise Interested in Project:

The Consultants agree that, during the term of this contract and after its

termination, the Consultants and their affiliates, shall be disqualified from

providing goods, works or services (other than the Services and any

continuation thereof) for any project resulting from or closely related to the

3.1.2 Prohibition of Conflicting Activities :

Neither the Consultants nor the Personnel shall engage, either directly or

indirectly, in any of the following activities.

(a) during the term of this Contract, any business or professional activities

in the Government's country which would conflict with the activities

assigned to them under this contract; or

(b) After the termination of this contract, such other activities as may be

specified in the RFP

The Consultants and Personnel of them shall not, either during the term or

after the expiration of this Contract, disclose any proprietary or confidential

information relating to the Project, the Services, this Contract, or the Client's

business or operations without the prior written consent of the Client.

3.3 Insurance to Be Taken out by the Consultants

3.4 Consultant's Actions Requiring Client's Prior Approval :

The Consultants shall obtain the Client's prior approval in writing before taking

any of the following actions;

(a) appointing such members of the Personnel not listed, and

(b) Any other action that may be specified in the RFP.

3.5 Reporting obligations:

The consultants shall submit to the Client the reports and documents specified

in Section-4, in the numbers, and within the periods set forth in the said

3.6 Documents Prepared by the consultants to Be the Property of the Client :

All plans, drawings, specifications, designs, reports and other documents

submitted by the Consultants in accordance with Clause 3.6 shall become and

remain the property of the Client, and the Consultants shall, not later than

upon termination or expiration of this Contract, deliver all such documents to

the Client, together with a detailed inventory thereof. The Consultants may

retain a copy of such documents. Restrictions about the future use of these

documents, if any, shall be specified in the GC.

3.7 If, after the date of this Contract, there is any change in the Applicable Law

with respect to taxes and duties which increases or decreases the cost incurred

by the Consultant in performing the Services, then the expenses otherwise

payable to the Consultant under this Contract shall be increased or decreased

accordingly by agreement between the Parties hereto, and corresponding

adjustments shall be made to the ceiling amounts specified

4. Consultants' Personnel:

4.1 Description of Personnel:

The titles, agreed job descriptions, minimum qualifications and estimated

period of engagement in the carrying out of the Services of the Consultants'

Key Personnel shall be as per RFP.

4.2 Removal and/or Replacement of Personnel:

(a) Except as the Client may otherwise agree, no changes shall be made in the

Key Personnel. If, for any reason beyond the reasonable control of the

Consultants, it becomes necessary to replace any of the Key Personnel,

the consultants shall forth with provide as a replacement a person of

equivalent or better qualifications.

(b) If the Client finds that any of the Personnel have (i) committed serious

misconduct or has been charged with having committed a criminal action,

or (ii) have reasonable cause to be dissatisfied with the performance of

any of the personnel, then the Consultants shall, at the Client's written

request specifying the grounds therefore, forthwith provide as a

replacement a person with qualifications and experience acceptable to

(c) The Consultants shall have no claim for additional costs arising out of or

incidental to any removal and/or replacement of Personnel.

5. Obligations of The Client:

5.1 Assistance and Exemptions :

The Client shall use its best efforts to ensure that the GUDM shall provide the

Consultants such assistance and exemptions as specified in the RFP.

5.2 Services and Facilities :

The concern ULB shall make available to the Consultants the Services and

Facilities as required.

6. Payments to The Consultants:

6.1 Remuneration:

The Consultant's total remuneration shall not exceed the Awarded Rate. The

quoted rate should be including all staff costs, printing, communications,

travel, accommodation, and the like, and all other costs incurred by the

Consultant in carrying out the Services described in Section-4.

6.2 Contract Price :

The price payable in local currency is set forth in the RFP.

6.3 Terms and Conditions of Payment:

Payments will be made to the account of the Consultants and according to the

payment schedule stated in the Section-4.

7. SETTLEMENT OF DISPUTES

7.1 Amicable Settlement

The parties shall use their best efforts to settle amicably all disputes arising out of or in

connection with this agreement or the interpretation thereof.

If either Consultant objects to any action or inaction of the other Consultant, the

objecting Consultant may file a written Notice of Dispute to the ACEO of GUDM or to the

committee Firmed by the ACEO for this purpose. ACEO/ Committee after receiving the

Notice of Dispute will consider it and respond in writing within 30 days after receipt. If

fails to respond within 30 days, or the dispute cannot be amicably settled within 30 days

following the response of that Consultant, Clause GC 7.2 shall apply.

7.2 Settlement of Disputes & Arbitration:

A) SETTLEMENTS OF DISPUTES:

i) If any dispute of any kind whatsoever may arise between the Employer and the Contractor

in connection with or arising out of the Contract, including without prejudice to the

generality of the foregoing any question regarding its existence validity or termination,

or the execution of the works whether during the progress of the work or before or after

the termination, abandonment or breach of the contract, the either parties shall have to

raise/ refer their disputes/ differences / claims in writing to the other party, within a

period of 30 days on occurrence of such events, to resolve any such dispute or difference.

ii) The contractor shall have to refer their disputes to the Manager (Tech) GUDM. After

receipt of the dispute from the contractor under this clause, the Manager (Tech) GUDM

In-charge of works shall have to submit their report to the General Manager (Tech)

GUDM within a period of 90 (Ninety) days. The General Manager (Tech) GUDM shall offer

an opportunity to the contractor to be heard and to furnish evidence in support of their

disputes within 30 (Thirty) days after the receipt of the disputes duly compiled by

Manager (Tech) GUDM. After hearing the contractor regarding their disputes along with

their documentary support and the Manager (Tech) GUDM& Engineer in charge of the

work, the General Manager (Tech) GUDM shall give decision within a period of 120 (One

Hundred Twenty) days or the contractor is dissatisfied with the decision within 120 (One

Hundred Twenty) days after the contractor has been heard. If The General Manager

(Tech) GUDM does not give decision within 120 (One Hundred Twenty) days or the

contractor is dissatisfied with the decision of the General Manager(Tech), the contractor

shall within 30 (thirty) days after receiving the instruction or decision, appeal to the

Additional CEO, GUDM. After hearing both the parties the Additional CEO, GUDM will

give reasonable decision within 180 (One Hundred Eighty) days from the date of receipt

of appeal by the contractor. The decision of the Additional CEO, GUDM shall be final and

binding on both the parties. If the Additional CEO, GUDM does not give decision within

180 (One Hundred Eighty) days after the date of appeal by the contractor, the contractor

will have right to refer the dispute to arbitration tribunal as per provision of clause

B) ARBITRATION:

i) Subject to Clause (A) mentioned above and in the event of any dispute or difference

arising out of or in any way relating to all concerning these contracts or the construction

or effect of these contracts shall on the initiative of either party to the contract be

referred to “The Arbitration Tribunal Constituted Under The Provision Of Gujarat Public

Work Contract Dispute Arbitration Tribunal Act, 1992”.

ii) The arbitration shall be conducted in accordance with the provisions of the “Gujarat

Public Work Contract Dispute Arbitration Tribunal Act, 1992” or statutory modifications

there on. The Arbitration shall be held at such place and time as the Tribunal may

iii) The decision of the tribunal shall be final and binding upon both the parties. The expenses

of the arbitration shall be paid as may be determined by the Tribunal.

iv) Performance of the contractor under the contract shall if reasonably be possible,

continue during the arbitration proceedings and payments due to the contractors by the

owner shall not be withheld, unless they are the subject matter of the arbitration

v) The dispute is deemed to have arisen on the date, on which Additional CEO, GUDM shall

not give his decision as mentioned above in Clause (A) or in the case of intimation of any

decision, the contractor intimates in writing that he has finally refused to accept the offer

made by the GUDM.

vi) Where any dispute arises between the parties to the work contract either party shall

irrespective of whether such works contract provides for any arbitration or not, refer,

within one year from the date that Additional CEO, GUDM has not given the decision as

per Clause (A) such dispute in writing to the Tribunal for arbitration in such form and

accompanied by such documents or other evidence any by such fees, as may be

vii) Legal jurisdiction: All question relating to this Tender shall be governed by the law of India

and shall be subject to jurisdiction of court at Gandhinagar, Gujarat.

8. Sub- consultant

Section 5 (B): Special Conditions of Contract

Number of amendments of, and supplements to.

GC Clause* clauses in the General conditions of contract.

1.0 The language : English

2.0 The addresses are client : Gujarat Urban Development Mission

Block No:1, Karmyogi Bhavan, Sector 10/A,

Contact Person : Chief Engineer and General Manager(Tech)

Telephone : 079-23257583

Contact Person :

3.0 The authorized representatives are:

For the client : ______________________

For the consultant :

* Clauses in brackets are options; all notes should be deleted in final text.

4.0 The consultant

4.1 For foreign consultants/personnel:

The client warrants that the client shall pay on behalf of the consultants and the personnel

pay taxes, duties, fees, levies and other impositions imposed, under the applicable law, on the

consultants and the personnel in respect of:

a) Any payments made to the consultants (other than Indian nationals or foreign nationals now

permanently residing in India), in connection with the carrying out of the services;

b) Any equipment, materials and supplies brought into India by the Consultants for the purpose

of carrying out the services and which after having been bought into such territories, will be

subsequently withdrawn there from by them;

c) Any equipment imported for the purpose of carrying out the services and paid for out of funds

provided by the client and which is treated as property of the client;

d) Any property brought into India by the consultants other than Indian national or permanent

residents of India), or the eligible dependents of such personnel for their personal use and

which will subsequently be withdrawn there from by them upon their respective departure

from India, provided that:

1. The consultants and their eligible dependents shall follow the usual customers procedure of

the Government in importing property into India; and

2. If the consultants or their eligible dependents, do not withdraw but dispose of any property

in India upon which customs duties and taxes have been exempted, the consultants as the

i. Shall bear such customs duties and taxes in conformity with the regulations of the

ii. Shall reimburse them to the client if they were paid by the client at the time the property in

question was brought into the Government’s county.

5.0 Commencement of contract

5.1 The date on which this contract shall come into effect is: the date of receiving letter of intent.

5.2 The date for commencement of services is from date of agreement

5.3 The risks and the coverages shall be:

1) Third Party motor vehicle liability insurance as required under motor vehicles act,

in respect of motor vehicles operated in India by the Consultants for the period of

2) Third Party liability insurance, with a minimum coverage for Rs.3 Lacs for the period of

3) Employer’s liability and worker’s compensation insurance in respect of the personnel of

the applicable law, as well as, with respect to such personnel, any such life, health,

accident, travel or other insurance as may be appropriate:

4) Professional liability insurance, with a minimum coverage of equal to total contract

value for this consultancy; and

5) Insurance against loss or damage to i) equipment purchased in whole or in part with

funds provided under this contract, ii) the consultant’s property used in the

performance of the services, and iii) any documents prepared by the consultants in the

performance of the services.

5.5 The consultants shall not use these documents for purposes unrelated to this contract

without the prior written approval of the client.

5.6 Payment schedule as ToR

Standard form of Contract

Section 6: Standard form of Contract

Section 1: FORM OF CONTRACT

CONTRACT FOR: {Please insert name of project}

CONTRACT NUMBER: {Please insert project number}

THIS CONTRACT is made

BETWEEN : {Gujarat Urban Development Mission(hereinafter referred to as “the Client”)

AND : {Please insert name of Consultant } (hereinafter referred to as “the Consultant”)

{Please insert nodal officer and communication address of the consultant}

A. the Employer has requested the Consultants to provide certain consulting services as defined in the General

Conditions attached to this Contract (hereinafter called the “Services”);and

B. the Consultants, having represented to the Employer that they have the required professional skills, personnel

and technical resources, have agreed to provide the Services on the terms and conditions set forth in this

Contract. NOW THEREFORE the parties hereto hereby agree as follows:

This Contract shall be comprised of the following documents:

Section 1 Form of Contract Section

2 General Conditions Section

3 Special Conditions Section

4 Brief Scope of Work/ Terms of Reference Section

5 Schedule of Prices Section

6 Minutes of Contract Negotiation Meeting

This Contract constitutes the entire agreement between the Parties in respect of the Consultants obligations

and supersedes all previous communications between the Parties, other than as expressly provided for in

Section 3 and/or Section

2. The mutual rights and obligations of the Employer and the Consultants shall be as set forth in the Contract; in

(a) The Consultants shall carry out the Services in accordance with the provisions of the Contract; and

(b) Employer shall make payments to the Consultants in accordance with the provisions of the Contract.

2. Commencement and Duration of the Services

The Consultant shall start the Services on ____{please insert date} ("the Start Date") and shall complete them

by ____{please insert date} ("the End Date") unless this Contract is terminated earlier in accordance with its

terms and conditions.

3. Financial Limit

Payments under this Contract shall not, in any circumstances, exceed _____ {please insert total amount in

Payments under this Contract shall not, in any circumstances, exceed _____ {please insert total amount in

numbers and words} exclusive of any government tax, if applicable ("the Financial Limit").

4. Time of the Essence

Time shall be of the essence as regards the performance by the Consultant of its obligations under this Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as

of the day and year first above written.

For and on behalf of Client For and on behalf of Consultant

Signature: Signature:

Witness on behalf of Client Witness on behalf of Consultant

FORM OF PERFORMANCE SECURITY

Chief Engineer and General Manager (Tech)

Gujarat Urban Development Mission

Karmoyogi Bhawan

Ground Floor, Block No:

Sector: 10/A, Gandhinagar

Dear Sir/Madam,

In consideration of “Chief Engineer and General Manager(Tech), Gujarat Urban Development Mission”

(hereinafter referred as the “Employer”, which expression shall, unless repugnant to the context or meaning

thereof include it successors, administrators and assigns) having awarded to M/s. ____________________

(hereinafter referred to as the “Consultant” which expression shall unless repugnant to the context or meaning

thereof, include its successors, administrators, executors and assigns), a contract by issue of Employer’s Contract

Agreement No. ________________ dated __________ and the same having been unequivocally accepted by the

Consultant, resulting in a Contract valued at ______________ for (name of the project)

______________________________ (hereinafter called the “Contract”) and the Consultant having agreed to

furnish a Bank Guarantee to the Employer against the release of retention money as stipulated by the Employer

in the said contract for accuracy of the services performed amounting to Rs. ____________________ (in words

and figures). We _____________ (Name of the Bank) having its Head Office at _______________ (hereinafter

referred to as the Bank), which expression shall, unless repugnant to the context or meaning thereof, include its

successors, administrators executors and assigns) do hereby guarantee and undertake to pay the Employer

immediately on demand any or, all amount payable by the Consultant to the extent of _______________ as

aforesaid at any time upto _________ @ __________ without any demur, reservation, contest, recourse or

protest and/or without any reference to the consultant. Any such demand made by the Employer on the Bank

shall be conclusive and binding notwithstanding any difference between the Employer and the Consultant or

any dispute pending before any Court, Tribunal, Arbitrator or any other authority. We agree that the Guarantee

herein contained shall be irrevocable and shall continue to be enforceable till the Employer discharges this

The Employer shall have the fullest liberty without affecting in any way the liability of the Bank under this

Guarantee, from time to time to vary it or to extend the time for performance of the contract by the Consultant.

The Employer shall have the fullest liberty without affecting this guarantee, to postpone from time to time the

exercise of any powers vested in them or of any right which they might have against the Employer and to exercise

the same at any time in any manner, and either to enforce or to forebear to enforce any covenants, contained

or implied, in the Contract between the Employer and the Consultant any other course or remedy or security

available to the Employer. The bank shall not be relieved of its obligations under these presents by any exercise

by the Employer of its liberty with reference to the matters aforesaid or any of them or by reason of any other

act or forbearance or other acts of omission or commission on the part of the Employer or any other indulgence

shown by the Employer or by any other matter or thing whatsoever which under law would but for this provision

have the effect of relieving the Bank.

The Bank also agrees that the Employer at its option shall be entitled to enforce this Guarantee against the Bank

as a principal debtor, in the first instance without proceeding against the Consultant and notwithstanding any

security or other guarantee that the Employer may have in relation to the Consultant’s liabilities.

Notwithstanding anything contained herein above our liability under this guarantee is limited to _______ and it

shall remain in force upto and including ______________ @ ________ and shall be extended from time to time

for such period (not exceeding one year), as may be desired by M/s. ________________ on whose behalf this

guarantee has been given.

(signature) (signature)

(Official Address) Designation (with Bank stamp) Attorney as per Power of

Attorney No. _______________

Strike out whichever is not applicable.

@ The date will be eighteen months after the date of commencement of services.

However its validity should be extendable if requested by GUDM.

Note 1: The stamp papers of appropriate value shall be purchased in the name of bank that issues the “Bank

Financial Proposal

GUDM intends to take up schemes to provide daily water supply, sewerage, storm

water drainage, water body rejuvenation and green space development in urban areas

of the state. The project cost of all the new schemes to be taken up for

implementation may be around Rs. 2500 crores (may be more or less). All of these

projects may not commence simultaneously but will be taken up as per the Action

Plan finalized by the GUDM every year. Therefore the status of all the projects may

not be the same but at various stages. This aspect shall be kept in view while quoting

the consultancy cost.

1. The bid is to be allotted percentage basis for consultancy services for

preparation of DPR services for various Projects

2. The consultant shall quote his price on percentage of the project cost for the

entire work under this Contract, defined in more details in various sections of

this bid document.

3. The rates and prices shall be submitted in the formats given in the enclosed

and the Bids will be disqualified.

4. It will be entirely at the desecration of the Employer to accept or reject the

consultant’s proposal, without giving any reasons whatsoever and the

consultant shall not be permitted to withdraw his bid on this account.

entire work. Prices quoted in Schedule only will be considered for price

evaluation & shall form a part of the Contract Agreement.

the bid. While other Schedules shall be the basis to work out a schedule of

Interim payments during construction with the successful consultant.

Contract, the Specifications and other sections of these bid documents and

these documents are to be taken as mutually explanatory of one another.

8. Prices quoted by the consultant shall remain Firm for the entire period of

Contract without any escalation.

9. The consultant should acquaint himself with the site conditions including the

access to Worksite at his own cost during the preparation of proposal.

FORM FIN-1: FINANCIAL PROPOSAL SUBMISSION FORM

{Location, Date}

Chief Engineer and General Manager(Tech)

Gujarat Urban Development Mission

Karmoyogi Bhawan

Ground Floor, Block No:

Sector: 10/A, Gandhinagar

Dear Sir /Madam:

We, the undersigned, offer to provide the consulting services for {Insert name of Assignment and Package

Number} in accordance with your RFP dated {Insert Date} and our Technical Proposal. Our attached Financial

Proposal is for the sum of {Insert amount(s) in words and figures in Indian Rupee}2. This amount is exclusive of

Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract

negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in Clause

Reference 1.14 of the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature {In full and initials}:

Name and Title of Signatory:

FORM FIN-2: GRAND SUMMARY OF COST

Tentative Estimated cost of Fees of Consultancy

Name of Work Project (in Rupees) services as per scope of

(May be more or less) work (in Percentage)

B > Rs. 5 Cr and =< Rs. 10 Cr B ___ %

Consultancy Services

for Preparation of C > Rs. 10 Cr and =< Rs. 30 Cr C ___ %

Detail Project Report

for the projects under D > Rs. 30 Cr and =< Rs. 50 Cr D ___ %

Central/ State Funded

>Rs. 50 Cr and =<Rs.

Schemes E E ___ %

While quoting financial offers, applicants are requested to see Data Sheet to Instruction to

Consultants under Section

During Evaluation of Financial proposals, the quoted Consultancy fee excluding GST shall be

considered. The client shall pay the Consultant, GST, on prevailing rates as applicable on the

consultancy charge.

Authorized Signature {In full and initials}:

Name and Title of Signatory:

Name of Firm with Company Seal:

FORM FIN-3: SUMMARY OF COST

Description In Figure In Words

Remuneration to Staff

Overhead Expense

Miscellaneous expenses

The break-up of cost as given in format FIN-3 and FIN-4 is to facilitate assessment of reasonableness

of costs and conducting negotiation in accordance with Section

FORM FIN-4: BREAKDOWN OF COSTS

A1 Remuneration for professional staff

Sr. Position Number Name Man Month Remuneration Amount in

No of Staff (MM) Input rate in Rs/MM Rs

1 Key Professionals

2 Expert Professionals

3 Sub Professional Staff