Carting of 12,500 Nos. of 8 Meter PSC Poles from Supedi Pole Factory- or any other pole factory of PGVCL to any location of PGVCL.

5A Estimated cost Rs.22,04,350/-

Earnest Money Deposit (EMD)

Online Preliminary, Technical &

Price bid i.e. On line (e-tendering)

tender/offer submission last date

(This is mandatory)

Relevant documents Physically

On or before dt. 19/05/2026 up to

8 submission date (By Registered Post

A.D. or Speed Post only)

9 Date of opening of Tender Fee & DT. 20/05/2026 at 11.00 Hrs.

Signature of Tenderer Company’s Round Seal Date: Place:

EMD Cover Documents Physical as (if possible)

Date of opening of Technical Bid DT. 20/05/2026 at 11.10 Hrs.

Physical as well as online (if possible)

11 Date of On line Opening of Price Bid

(a) Tender fees & EMD fees paid proof document scanned copy is to be uploaded with the

online bid only.In case of payment made through DD/Banker’s cheque/cash payment (up

to 10,000/-) original cash receipt/DD/Banker’s cheque paid towards Tender Fee and EMD

to be submitted physically in sealed cover on OR before due date and time by

RPAD/speed post only. Otherwise the offer will not be considered and no further

communication in the matter will be entertained.

(b) It is sole responsibility of the bidder that the uploaded scanned documents (in PDF

form) remain legible and should not be password protected.

(C) Bidder has to upload scanned copies of original (notarized/self-attested copies of

original-as specified in tender condition) documents with online bid.

(d) If any deviation found in Data/Details/Documents between on line and physically

submitted documents (Tender fee and EMD) of bidder, offer of the same shall be liable

for rejection at the discretion of PGVCL.

Further bidders are requested to submit Technical bid documents and price – bid

(Schedule – B) on-line only and not to submit in physical form(Except tender fees &

EMD proof in case of payment made through cash receipt/DD/Banker’s cheque).This is

mandatory. If it is submitted in physical form, same will not be opened and only on -

line submitted bids will be considered for evaluation.

Note:- Bidders should be in touch with websites

https://pgvcl.nprocure.com&www.pgvcl.com for information regarding

revision/corrigendum/Amendment in tender till due date of online submission and

thereafter. No separate information shall be sent in this regards and also will not be

published in newspaper.

Any technical questions, information & clarification that may be required pertaining

to this inquiry should be referred to The Superintending Engineer(O&M), Paschim

Gujarat Vij Company Ltd. Regd. & Rural Circle Office, Nana Mava main road,

Laxminagar, Rajkot 360

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

Superintending Engineer (O&M),

PGVCL, Rural Circle Office, Rajkot

Signature of Tenderer Company’s Round Seal Date: Place:

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

ACCOUNT DETAILS FOR RTGS/NEFT:

A. Details of Accounts holders:

NameofAccountHolder Paschim Gujarat Vij Company Limited

CompleteContactAddress PGVCL, Regi&Corporate Office, Laxminagar

Nana Maya Main Road, Rajkot —

TelephoneNumber/Fax/E-mail 0281-2370561/62/65

B. Bank Account Details:

StateBankofIndia

BranchNamewithCompleteAddress,Telephone GymkhanaBrach(60070)

No. GymkhanaRoad,PostBoxno.174Rajkot-360001

E-mail ID Email—[email protected] Acct No:

Bank account No

WhethertheBranchiscomputerized? Yes

WhethertheBranchisRTGSenabled?IfyesthenwhatistheBr

anch’sIFSCCode Yes,IFSCCode:-SBIN0060070

IstheBranchalsoNEFTenabled? Yes

Type ofBankAccount(SB/Current/CashCredit) Cash Credit

Signature of Tenderer Company’s Round Seal Date: Place:

NOTE: IMPORTANT

If the physical documents of tender towards tender fee and EMD(In case of payment made

1. through cash payment/ DD/Banker’s cheque) will not reach to this office within mentioned date

& time, offer will be out rightly rejected even successful submission of On Line Tender.

VALIDITY OF TENDERS.

2. Validity of tender shall be for a period of 180 days from the schedule date of opening the

Tenders and may be further extended to 30 days by PGVCL if require and all the tenderer shall

be bound to execute the work with quoted rate in this tender.

The PGVCL reserve the right to reduce / enhance the tender quantity as per their requirement

at the time of finalization of the tender.

COMPLETION PERIOD :

The completion period of this tender shall be considered up to 12 Months or up to order quantity

4. exhausts whichever is earlier.

If the quantity offered by the bidder is reduced while placing the order, in that case delivery

period will be adjusted proportionately.

SOLVENCY CERTIFICATE

5. The tenderer shall have to produce the latest solvency certificate i.e., not older than 12 months

which is issued from Nationalized bank or any other scheduled bank as per list of RBI for a sum

of Minimum 20% of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of the work

6. order amount through Demand Draft or Bank Guarantee within 15 days from the receipt of the

Letter of Acceptance. In case contractor fails to pay the security deposit within the specified

time, LOA will be treated as cancel and his earnest money will be forfeited without issuing any

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE

7. AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE OR

ANY OTHER REASONS AND PGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF

TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.

8. In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the tenderers offer without assigning any reason thereof.

Agreement / Indemnity bond to be executed by Successful Bidder:

The successful bidder has to execute Agreement / indemnity bond in Prescribed format of

10. Bidder has to sign with stamp all tender documents along with their seal.

11. It will be the bidder’s responsibility to comply with all PF related norms.

Signature of Tenderer Company’s Round Seal Date: Place:

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED ONLINE

WITH TECHNICAL BID

Sr. Bidder’s Page no.

Documents in following order to be attach

No. comment from/to

Tender Documents with duly signed and sealed

1. Tender Notice and Schedule-A duly signed and sealed Yes / No

2. Commercial terms and condition with duly signed and sealed Yes / No

3. In case of partnership firm / company Notarized copy of Yes / No

power of Attorney in favour of a person authorized to sign

tender documents

4. All Amendments duly signed and sealed. (if any) Yes / No

Self attested photocopy of Certificates

5. Vehicle ownership / Hiring documents, vehicle insurance Yes / No

detail and RTO registration certificate

6. Employee Provident fund certificate Yes / No

7. Photocopy of PAN Card Yes / No

8. Solvency certificate issued by scheduled bank of RBI Yes / No

Additional Details on Firms letter Head

9. List of Partners in case of partnership firm Yes / No

10. List of successful orders executed in GUVNL and their Yes / No

Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. (If

available) in last two years

Signature of Tenderer Company’s Round Seal Date: Place:

INSTRUCTION TO THE BIDDERS

Downloading of Tender Documents (in PDF Format). For downloading of Tender Please Click on

Links: https://pgvcl.nprocure.com

Part –I TECHNO COMMERCIAL BID

Part-II PRICE BID

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe” website.

RRC/Tech-2/Advt./2025-26/19/882/1

1. Tender No. DT.01.04.2026

[Rupees One thousand one

hundred eighty only] Non

3. EMD Payable Rs. 22,100/-

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque No.______________Dated __________

Towards Tender Fee Rs. _____________

Demand Daft / Banker’s Cheque No.______________________

Dated__________

Amount Rs. __________________On _______ Bank towards requisite

(EMD) Earnest Money Deposit.

Signature of Tenderer Company’s Round Seal Date: Place: