Tender for work of Annual rate contract tender for hiring vehicle Honda Amaze or Equivalent model with AC cars (Diesel/Petrol) for Executive Engineer Kadi Division Under Kadi D.O.,UGVCL.

NAME OF WORK: Tender for work of Annual rate contract tender for hiring

vehicle Honda Amaze or Equivalent model with AC cars (Diesel/Petrol) for

Executive Engineer Kadi Division Under Kadi D.O.,UGVCL.

Estimate cost Rs 13,42,300.00 /-

Earnest Money Rs 20000/-

Security Deposit 5% of Tender Value

Online Preliminary, Technical & Price bid i.e.

On line (e-tendering) tender/offer Date: 12/02/2026 Up to 18.00 Hrs

submission last date (This is mandatory)

Original Documents Relevant to tender Fee

& EMD (if not paid through online mode)

On or before date 16/02/2026 Up to 18.00 Hrs

(By Registered Post A.D. or Speed Post only)

submission last date.(This is mandatory)

Date of time of opening of preliminary bid

(Tender Fee & EMD Online and offline) and Date 17/02/2026 up to 11.00 Hrs

Technical Bid online(Tentative if possible)

Date of On line Opening of Price Bid online

(Tentative, if possible) Date 17/02/2026 up to 16.00 Hrs

Type of Tender Item Rate

Tender Fee Rs 1000.00 + 180.00(18% GST)/-

Time Limit 24 Month

Earnest money deposit will be accept in cash or Demand Draft on any Schedule Bank at

KADI. In favors of UTTAR GUJARAT VIJ COMPANY LIMITED, Cheque or Bank

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Guarantee will not be accepted.

NOTE:-Tender copy accepted only by R.P.A.D.

Supdts. Accounts (Exp) Executive Engineer

U.G.V.C.L. DO KADI U.G.V.C.L., DO, KADI

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

PR- 651475 RFQ-

SUB:- Tender for work of Annual rate contract tender for hiring vehicle Honda Amaze or Equivalent model

with AC cars (Diesel/Petrol) for Executive Engineer Kadi Division Under Kadi D.O.,UGVCL .

Description Qty. Unit. Rate. Amount.

1 HIRING OF VEHICLE-MONTHLY BASIS(4000 km) 24 Month 53500.00

HIRING OF VEHICLE-ADDITIONAL CHARGES 7.4

PER KM for Petrol CAR

HIRING OF VEHICLE-ADDITIONAL CHARGES 9.2

PER KM for Diesel CAR

HIRING OF VEHICLE-ADDITIONAL CHARGES 500

Bidders RATE (%) Above/Below

Bidders Final Amount in words.

Executive Engineer

UGVCL, Kadi DO.

Contractor’s Signature. With stamp.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Important Note (as per GUVNL Circular:GUVNL/TECH-3/DE-1/ONLINE TENDER DOCU./1790

1.Tender without Tender Fee/EMD will not be considered for accepted tender.

2.Documents with bid submission in N-procure:-

-Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as

specified in tender document) documents with bid and no physical document to be submit by

-In case of short submission of documents with bid and/or clarification if any required from the

bidder, the required detail/documents may be asked from bidder in physical form.

-It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

3.Payment of Tender Fee & EMD:

Payment of tender fee/EMD can be accepted by RTGS/NEFT in favour of

UTTAR GUJARAT VIJ COMPANY LIMITED.

IFSC CODE: BARB0KADIXX

BANK NAME: BANK OF BARODA

NOTE: EMD AMOUNT MUST BE PAID.

- Payment of tender fee/EMD can be accepted by RTGS/NEFT in favour of UTTAR GUJARAT VIJ

COMPANY LIMITED.

-In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

-In case of payment through DD/Banker Cheque/pay order/Bank Gaurantee, the scanned copy of

original document shall have to be uploaded with the bid and original copy of the same will have

to be submitted at the UTTAR GUJARAT VIJ COMPANY LIMITED Division Office Kadi, Kadi-Kalol

Road, Kadi-382715, within 5 days of specified date of bid opening.

4.Tender Papers & Specifications may be downloaded from web site https://tender.nprocure.com

(To view, download and on-line submission of documents) and UGVCL web site www.ugvcl.com

(To view & download only).

5.Bidders should be in touch with websites https://tender.nprocure.com & www.ugvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

6. It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned

copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

7.The Bidder must submit their Technical Bid & price bid online on N-Procure web site only

SUPDT. ACCTT. (Exp) EXECUTIVE ENGINEER

UGVCL,DO KADI UGVCL, DO KADI

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Submit following documents with Technical bid.

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as

specified in tender document) documents with bid and no physical document to be submit by

-In case of short submission of documents with bid and/or clarification if any required from the

bidder, the required detail/documents may be asked from bidder in physical form.

-It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

FOLLOWING DOCUMENTS SHOULD BE ATTACHED WITH TENDER in N-Procure Portal

a) PAN card copy of the Firm.

b) Challan/bill/Quotaion of the vehicle.

c) Valid Driving License.

d) Necessary Documents of the Vehicle if its already purchased.(Like RC copy,Insurance etc.)

e) EMD and Tender Fee are required as per above Condition No.03 under Important Note.

f) Conflict of Interest form as per Annexure-A.

The above supplementary documents should be submitted/upload in form of Notarized/self attested true copies in

N Procure site only and no physical documents to be submit.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

(IOC, HP, BP etc.) નો ભાિ માન્ય રહેશે.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

૩૮ .ઠે કેદાર ે ગાડીમાં GPS સીસ્ટમ પોતાના ખચે લગાવાની રહેશે અને ઉપરી અવધકારી જયારે પણ GPS સી્ટમનો રીપોટિ માગશે

If the contractor having any work order or supply order under respective Division office & security deposited not paid till

the date of display of this tender then it is considered such contractor is negligent to complete work in stipulated time limit

and not achieving work progress as per UGVCL requirement & which may leads probability of accident. Thus such may have

not started/(commenced) work., Then such contactor will technically disqualified only for this tender & price bid will not be

opened without intimating reason thereof.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

01 Name of Firm

Office Address Phone No. Fax No.

Works Address as per Vendor

03 Registration Phone No. Fax No.

Private Limited Company / Public Limited Company / Limited Liability

04 Type of Firm Partnership (LLP) / Partnership Firm / Proprietor Firm (Tick whichever

05 CIN / LLPIN of Firm

06 GST No. of Firm

Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN (if any) and full address (as on the

bid submission date)

Full Name DIN Full Residential Address

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

Signature Stamp / Round Seal

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Representative / Agent

Whether employee of Bidder-Firm or not? (Yes/No)

Office Land-line Nos.

Whether acting as Legal Representative / Agent in

any other Private Limited Company or Public

Limited Company or Limited Liability Partnership

(LLP) or Partnership Firm or Proprietor Firm? If yes,

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item by any other Private Limited

Company or Public Limited Company or Limited Liability Partnership (LLP) or Partnership Firm or Proprietor Firm in which any

relative of any Director or Partner or Proprietor of Bidder Firmis a Director, Partner or Proprietor. The word “relative” is

defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any one who is related to another,

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to another in the following manner,

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to ‘Conflict of Interest’ of Tender

No. ________________ . The detailed Clause is as under:

Signature Stamp / Round Seal

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of interest can lead to

anti-competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest

shall be disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a position to have

access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more than one Bid will

result in the disqualification of all bids in which the parties are involved. However, this does not limit the inclusion of

the components/ sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one agent cannot

represent two manufacturers or quote on their behalf in a particular tender enquiry. One manufacturer can also

authorize only one agent/ dealer. There can be only one bid from the following:

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906 GST NO. 24AAACU6551F1ZI Division Office KADI, Kadi-Kalol Road, Kadi.

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications

of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or more than one unit having

common business ownership / management, only one unit should quote. Similar restrictions would apply to closely

related sister companies. Bidders must proactively declare such sister/ common business/ management units in

same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict of interest with other bidders for

particular quoted item viz. _______(Item Name)_____ .

We hereby declare and confirm that the above information and particulars are true and correct.

For _______(Firm Name)_____

Place: Signature of Director / Partner

/Proprietor / Authorized Signatory

Stamp / Seal of Firm

Signature Stamp / Round Seal 

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81

Website: www.ugvcl.com e-mail: [email protected]