Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound Systemfor Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat

ESTIMATED COST: Rs. 27, 88,340. 00/- (Including GST)

(In Words: Rs. Twenty Seven Lakh Eighty Eight Thousand Three

Hundred Forty Only)

DURATION OF WORK COMPLETION: 30 Days

Statue of Unity Area Development and Tourism Governance

Authority (SoUADTGA)

Room No. 322, New Administrative Building, Ekta Nagar, Near

Ekta Mall, Ta. Garudeshvar, Dist. Narmada - 393 151 Gujarat,

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for

Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Table of Contents

1.2. Clarifications and Amendment of TENDER Documents .................................................

3.5. Security Deposit / Performance Security Deposit ........................................................26

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for

Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

FORM 1: Technical Proposal Submission Form......................................................................29

FORM 2: Format for Power of Attorney for Authorized Representative ...................................32

ANNEXURE 1: FINANCIAL BID FORMAT FOR ONLINE SUBMISSION ................................40

ANNEXURE 2: DOCUMENTS REQUIRED FOR QUALIFYING ............................................41

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

1. The TENDER is issued by the Statue of Unity Area Development and Tourism

Governance Authority (SoUADTGA) or the “Authority.”

2. The information contained in this TENDER is selective and is subject to updating,

expansion, revision, and amendment. It do does not purport to contain all the information

that a Bidder may require. Neither Authority nor any of its officers; employees nor any of

its advisors/consultants undertakes to provide any prospective bidder with access to any

additional information or to update the information in this TENDER or to correct any

inaccuracies therein which may become apparent. Each prospective bidder must conduct

its analysis of the information contained in this TENDER or correct any inaccuracies

therein that may this TENDER and is advisedto carry out its own investigation into the

proposed Project, the legislative and regulatory regime which applies thereto and by and

all matters pertinent to the proposed Project and to seek its own professional advice on

the legal, financial, regulatory and taxation consequences of entering into any agreement

or arrangementrelating to the proposed Project.

3. This TENDER is neither an agreement nor an offer by the Authority to the prospective

Bidders or any other person. The purpose of this TENDER is to provide interested parties

with information that may be useful to them in making/submitting their Bids (technical and

financial bids) pursuant to this TENDER. This TENDER includes statements, which reflect

various assumptions and assessments arrived at by the Authority in relation to the Project.

Such assumptions, assessments and statements do not purport to contain all the

information that each Bidder may require. This TENDER may not be appropriate for all

persons, and it is not possible for the Authority, its employees, or advisors to consider the

investment objectives, financial situation and particular needs of each Bidder who reads

or uses this TENDER. The assumptions, assessments, statements, and information

contained in the Bidding Documents may not be complete, accurate, adequate, or correct.

Each Bidder should, therefore, conduct its own investigations and analysis and should

check the accuracy, adequacy, correctness, reliability and completeness of the

assumptions, assessments, statements, and information contained in this TENDER and

obtain independent advice from appropriate sources.

4. Information provided in this TENDER to the Bidder(s) is on a wide range of matters, some

of which may depend upon the interpretation of the law. The information givenis not

intended to be an exhaustive account of statutory requirements and should not be

regarded as a complete or authoritative statement of law. The Authority acceptsno

responsibility for the accuracy or otherwise for any interpretation or opinion on law

expressed herein.

5. The Authority, its employees and advisors make no representation or warranty and shall

have no liability to any person, including any applicant or Bidder under any law, statute,

rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for

any loss, damages, cost, or expense which may arise from or be incurred or suffered on

account of anything contained in this TENDER or otherwise, including the accuracy,

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

adequacy, correctness, completeness or reliability of the TENDER and any

assessment, assumption, statement, or information contained therein or deemed to form

part of this TENDER or arising in any way for participation in this bid stage.

6. The Authority also accepts no liability of any nature whether resulting from negligenceor

otherwise howsoever caused arising from reliance of any Bidder upon the statements

contained in this TENDER.

7. The Authority may in its absolute discretion prior to the Bid Due Date, but without being

under any obligation to do so, update, amend or supplement the information, assessment

or assumptions contained in this TENDER at any time during the Bidding Process.

8. The issue of this TENDER does not imply that the Authority is bound to select a Bidder or

to appoint the Selected Bidder for the Project and the Authority reserves the right to reject

all or any of the Bidders or Bids without assigning any reason whatsoever. Mere

submission of a responsive Bid does not ensure the appointment of the bidder as

Preferred / Selected Bidder.

9. The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid including but not limited to preparation, copying, postage,delivery

fees, expenses associated with any demonstrations or presentations which may be

required by the Authority, or any other costs incurred in connection with or relating to its

Bid. All such costs and expenses will remain with the Bidder and the Authority shall not

be liable in any manner whatsoever for the same or for any other costs or other expenses

incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or

outcome of the Bidding Process.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Interpretation:

In the interpretation of this TENDER, unless the context otherwise requires:

1. The singular of any defined term includes the plural and vice versa, and any wordor

expression defined in the singular has the corresponding meaning used in the plural

and vice versa.

2. Reference to any gender includes the other genders.

3. Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Sub-

paragraph, Annex, Exhibit, Attachment, Schedule, or Recital is a reference to a Clause,

Sub-Clause, Paragraph, Subparagraph, Annex, Exhibit, Attachment, Schedule, or

Recital of this TENDER.

4. A reference to any agreement is a reference to that agreement and all annexes,

attachments, exhibits, schedules, appendices, and the like incorporated therein, as the

same may be amended, modified, supplemented, waived, varied, added to,substituted,

replaced, renewed, or extended, from time to time, in accordance with the terms thereof.

5. The terms “include” and “including” shall be deemed to be followed by the words

“without limitation”, whether or not so followed.

6. Any reference to a person shall include such person’s successors and permitted

7. A reference to “writing” or “written” includes printing, typing, lithography and other

means of reproducing words in a visible form.

8. Any date or period set forth in this TENDER shall be such date or period as may be

extended pursuant to the terms of this TENDER.

9. A reference to “month” shall mean a calendar month, a reference to “week” shall mean

a calendar week and a reference to “day” shall mean a calendar day, unlessotherwise

10. The terms “hereof”, “herein”, “hereto”, “hereunder” or similar expressions used in this

TENDER mean and refer to this TENDER and not to any particular Article, Clause, or

Section of this TENDER. The terms “Article”, “Clause”, “Paragraph” and “Schedule”

mean and refer to the Article, Clause, Paragraph and Scheduleof this TENDER so

11. In the case of any conflict, discrepancy, or repugnancy between the provisions of the

TENDER documents, provisions of the Agreement shall prevail over and supersede the

provisions of other documents.

12. The descriptive headings of Articles and Sections are inserted solely for convenience

of reference and are not intended as complete or accurate descriptions of content

thereof and shall not be used to interpret the provisions of the Agreement; and

13. All capitalized words and expressions used in the TENDER but not defined there in shall

have the same meaning as ascribed to them in the Agreement.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

1. INFORMATION TO BIDDERS

1.1. General Conditions

1.1.1 Bidders who wish to participate in the online tender will have to procure / should have a

legally valid Digital Certificate as per Information Technology Act - 2000 using which they

can sign their electronic bids. Bidders can procure the same from any of the license

certifying Authority of India or can contact (n) code solution-a division of GNFC Ltd., who

are licensed Certifying Authority by the Government of India.

1.1.2 In case Bidders need any clarifications or if training is required to participate in online

tenders, they can contact (n)Procure Support team: -

(n)Code Solutions - A Division of GNFC Ltd., (n)

Procure Cell 304, GNFC Info tower, S. G. Road, Bodakdev,

Ahmedabad – 380 054 (Gujarat) Contact Details:

TOLL-FREE NUMBER: 7359 021

E-mail: [email protected]

1.1.3 The Bidder should be a Single Entity. Bidders shall furnish all relevant information, as per

the formats provided in the “TENDER”.

1.1.4 The Bidder shall have to submit a Technical Bid, Financial Bid, Qualifying documents,

Demand Drafts of EMD and Bid Processing fees in electronic formaton www.nprocure.com

web site, on or before the specified last date and time for submission. SoUADTGA shall

not be responsible for the slow or non-workingof the website.

1.1.5 Technical Bid, Price Bid and other qualifying documents in physical form shall not be

accepted in any case after the Last Date and Time for submission online and physically.

E.M.D., Bid Processing Fees and Affidavit are to be submitted in soft copy as well as in

1.1.6 The Bid Processing Fees, EMD and the Affidavit in hardcopy shall have to be submitted

in a sealed cover to Statue of Unity Area Development and Tourism Governance Authority

Ekta Nagar, Gujarat-393 151 by R.P.A.D./Speed Post through Government Postal

Authority or Courier. The tenderer shall have to mention the name and address of the

tenderer, Tender Notice Number and Name of the Work on the main cover. SoUADTGA

shall not be responsible for any postal delay.

1.1.7 The Bid Processing fee is not refundable. The amount of the E.M.D. shall be forfeited

incase the bidder withdraws his competency from the work before or after his tender is

accepted & the tenderer does not complete the Contract documents and pay the amount

of Security Deposit mentioned elsewhere of the tendered value, within the specified time.

Otherwise, the E.M.D. shall be refunded.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Bid Processing fee and Earnest Money Deposit and other technical documents in a

physical form specifically listed in this bid document shall be submitted to The Office of

Executive Engineer, Mechanical & Electrical Division, Statue of Unity Area Development

and Tourism Governance Authority, New Administrative Building, Room No. 322, Ekta

Nagar, Ta. Garudeshvar, Dist. Narmada - 393 151, Gujarat, India, Mob:

1.1.8 Bids, as submitted by the Bidders, shall have a Bid Validity of 180 Days (or “Calendar

Days”) from the last date of Bid Submission. During this period, Bidders shall maintain the

availability of Professional staff nominated in the Bid.The Authority will make its best effort

to complete negotiations within this period. Should the need arise, however, the Authority

may request Bidders to extend the validity period of their Bids.

1.1.9 SoUADTGA reserves the right to accept or reject any or all the received tender/s without

assigning any reasons thereof. SoUADTGA also reserves every right to decrease the

quantity and scope of work or to assign the work to more than one contractor.

1.1.10 Bids received from a joint venture/consortium shall not be considered.

1.1.11 Bidders are advised to submit their bids on time. SoUADTGA shall not be responsible for slow

working/non-working of site/non-submission of tender.

1.1.12 Bidders who agree to such extension shall confirm that they maintain the availability of the

Professional staff nominated in the Bid, or in their confirmationof the extension of validity of the

Bid, Bidders could submit a CV of new staff, being proposed in replacement, who would be

considered in the final Consultancy Agreement, after the evaluation of the Curriculum Vitae (CV).

Bidders who do not agree have the right to refuse to extend the validity of their Bids.

1.1.13 No alteration in the Technical/Price Bid shall be allowed.

1.1.14 If the bidder finds any deviation or anomaly, he shall intimate the same to the invitee in writing

1.1.15 The Bidder shall submit Bid Processing fees, EMD and Affidavit in a sealed cover with the Name

of the Work, Tender ID written on the outside of all the envelope.

1.2 Clarifications and Amendment of TENDER Documents.

1.2.1 Bidders may request clarification on any of the points contained in TENDER documents

up to the number of days indicated below. Any request for clarification must be sent in

writing by paper, mail, or electronic mail to the Authority's address as indicated. The

Authority will upload a response to all such requests received by it on the websites of

https://tender.nprocure.com

1.2.2 Queries, if any, proposed to be raised at the pre-bid conference by the Bidder/s should be

submitted in writing as per the attached format in Annexure-5 (over email or a letter) at

least two (2) working days before the date of the Pre- Bid Conference to the Official as

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

1.2.3 In case if company intending to participate in this bidding process for selection and

appointment of bidders needs any further information, they are requested to ask the

following officer or his authorized representative in the SoUADTGA, to familiarize

themselves with the aims and objectives of the assignment. The interested bidders may

also visit the site as many times, if they so desire, in consultation with the officer

nominated herein below:

Executive Engineer, Mechanical & Electrical Division,

Statue of Unity Area Development and Tourism Governance Authority,

New Administrative Building, Room No.

Ekta Nagar, Ta. Garudeshvar, Dist. Narmada - 393

Email:[email protected];

1.2.4 A maximum of two representatives of each Bidder shall be allowed to participatein the

production of an Authorization letter from the Bidder.

1.2.5 At any time before the submission of Bids, the Authority may for any reason, whether at

its own initiative or in response to a clarification requested by a Bidder,modify the TENDER

documents by amendment. Any such amendment shall be issued in writing through

Corrigenda. Corrigenda shall be uploaded in N-procureand shall be binding on all Bidders.

The Authority may at its discretion extend the deadline for the submission of Bids.

1.3 Bidding Schedule.

Sr. Event Key Date Time

1. Date of Uploading of 30/01/2026

Tender Document

2. Last date for sending 03/02/2026 up to 18:00

Pre- Bid queries Hrs.

3. Last date of up to 18:00

downloading of 17/02/2026 Hrs

Tender Document

4. Last date for up to 18:00

online submission 17/02/2026 Hrs

of tender i.e., last

date of receipt of

5. Physical Till 21/02/2026, up to 16:00 Hrs.

Submission of (During working hours as per the

Bid Processing Government of Gujarat only) Only

Fee, EMD and Technical Bids including Bid Processing

OtherDocuments Fee and EMD to be submitted in the office

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Executive Engineer,

Mechanical & Electrical Division,

Statue of Unity Area Development

and Tourism Governance Authority,

New Administrative Building, Room

No.322, Ekta Nagar, Ta. Garudeshvar,

Dist. Narmada - 393 151, Gujarat, India

7. On-line verification at 16:00

of submitted Hrs.

documents (EMD, onwards

Bid Processing Fees

8. Online Opening of Bids will be opened at the office of

Executive Engineer,

Mechanical & Electrical Division,

Statue of Unity Area Development and

Tourism Governance Authority,

New Administrative Building, Room No.

322, Ekta Nagar, Ta. Garudeshvar,

Dist. Narmada - 393 151, Gujarat, India.

9. Online Opening To be Intimated

of Price Bids of

qualified bidders

10. Award of Work To be Intimated

11. Queries and Executive Engineer,

tenderto be Mechanical & Electrical Division,

addressed to Statue of Unity Area Development and

Tourism Governance Authority,

New Administrative Building, Room No.

322, Ekta Nagar, Ta. Garudeshvar,

Dist. Narmada - 393 151, Gujarat, India.

ee.mechanicalelectrical.souadtga@gmail.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

1.4 Preparation of Bids.

1.4.1 The Bidders are required to submit the Bid in two parts in two separate envelopes/parts

and put them together in one single outer envelope. The two parts shall be captioned as

follows on the respective envelopes:

1.4.1.1 Part 1: Bid Processing Fee & EMD and

1.4.1.2 Part 2: Technical Bid (Original)

The Financial Bid needs to be submitted online on https://tender.nprocure.com only.

The Bid shall be written in English only.

PART 1: BID PROCESSING FEE and EMD (as per details provided in TENDER)

1.4.2 Bids submitted without Bid Processing Fee and/or EMD shall be summarily rejected and

will not be evaluated

1.4.3 MSME exemption for tender fee & EMD is not applicable for this tender.

PART 2: TECHNICAL BID

1.4.4 In preparing the Technical Bid, Bidders are expected to examine the submission

documents/format/enclosures etc., comprising this TENDER in detail. Material

deficiencies in providing the information requested may result in the rejection of the Bid.

1.4.5 During the preparation of the Technical Bid, Bidders must give particular attention to the

a) It is desirable that most of the key professional staff (as proposed by the bidder) should

preferably be permanent staff. The permanent staff would be considered those employed

with the Bidder for at least one year. More weightages will be given to the personnel,

based on the duration of their employment with the Bidding Party. For the avoidance of

doubt, personnel would mean professionals and support staff provided by the Contractor

and their associates and assigned to perform the Services or any part thereof.

b) Alternative professional staff shall not be proposed and only one Curriculum Vitae (CV)

must be submitted for each proposed professional.

c) A good working knowledge of the local language, that is Gujarati, is preferableand not

mandatory for key professional staff on this Project. Reports must be in the English

d) It is desirable that the Key professional staff have sector acquaintances.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

1.4.6 The Technical Bid must provide the following information, using but not limited to the

formats as indicated below:

 Form 1: Technical Proposal Submission Form

 Form 2: Format for Power of Attorney for Authorized Representative

 Form 3: Financial Capacity of the Bidder

 Form 4: Format for Letter of Undertaking

 Form 5: Format for Showcasing Experience

 Form 6: Proposed Team Profile

 Form 7: Format for CV of Key Personnel

 Site Visit Certificate issued by SoUADTGA.

 Technical Compliance need to submit on OEM letter Head with Authorization Certificate for All

1.4.7 The Technical Bid must not include any financial information.

PART 3: FINANCIAL BID – to be strictly submitted online only.

1.4.8 In preparing the Financial Bid, Bidders are expected to consider the requirements and

conditions of the TENDER documents. It should include all costs associated with the

Project, including but not limited to;

Supply, installation, Testing and Commissioning, Maintenance during DLP, remuneration

to the staff and (b) rentals / fixed rates / reimbursable such as subsistence (per diem,

housing), transportation (for mobilization and demobilization), services and equipment

(vehicles, office equipment, furniture, andsupplies), office rent, insurance, the printing of

documents, and surveys, training, software license, etc. as components of this Project.

1.4.9 The Financial Bid should clearly identify and include all the taxes, duties, fees, levies, and

other charges imposed under the applicable law, on the Bidders, and their personnel, and

include as part of their offer including GST.

1.4.10 Bidders must express the price of their services in the format as indicated in the sample

format placed in Annexure 1: Financial Bid Submission Form (to be submitted online

only on n-procure website).

1.4.11 Conditional Bids shall not be accepted.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

1.5 Submission, Receipt and Opening of Bids

The Bid shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting,

except as necessary to correct errors made by the Bidder. Any such corrections must be

initialed by theperson who signs the Bids.

1.5.1 Each of the bids, along with their relevant enclosures should be bound, paginated,with an

index of submission on the first page.

1.5.2 An authorized representative of the Bidder shall initial all the forms of the TechnicalBid in

original. For the supporting documents, a scanned signature shall suffice. The

representative's authorization shall be in the form of a written power of attorney

accompanying the Bid, or in any other form demonstrating that the representative has

been duly authorized to sign.

1.5.3 The Bid Processing Fee and the EMD must be in one Envelope (Cover-1) and Technical

Bid must be in another Envelope (Cover-2). The envelope must be clearly marked on top

as "Technical Bid.” A soft copy of the Technical Bid, in PDFformat on a pen drive, should

also be placed on the cover containing the TechnicalBid.

1.5.4 The two separate envelopes containing the Bid Processing Fee & EMD and Technical

Bid, should be placed on one cover and addressed to the Authority (as per the given

detailed address) and labelled with the Project name clearly. The Bid shall be sent to the

following address to:

Executive Engineer,

Mechanical and Electrical Division,

Statue of Unity Area Development and Tourism Governance Authority,

Room No. 322, New Administrative Building, Ekta Nagar

Ta. Garudeshvar, Dist. Narmada - 393 151 Gujarat, India

1.5.5 The completed Bids must be delivered/submitted on or before the submission timeand date

as stated in Bidding Schedule. The Authority shall not be responsible formisplacement,

losing or pre-matured opening, if the outer envelope is not sealed and/or not marked as

1.5.6 All Documents must be colored scanned to be seen as original. Scanning in Black and

White or grey shall not be acceptable.

1.5.7 If the original copy is not scanned, the documents to be uploaded must be notarized with

clearly display the stamp, number, and name of the notary. No photocopy of notarized

documents shall be acceptable.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

1.5.8 After the deadline for submission of Bids, the Technical Bid envelope shall be opened in

the presence of the Bidders / their Authorized Representatives who choose to attend on

the date and time indicated in the Bidding Schedule.

Important Note:

a. Bidders are required to upload Technical as well as financial bid on the nprocurewebsite

as per the terms of this TENDER.

b. Site visit is Compulsory & Agency must submit site visit certificate issued by

SoUADTGA on both online & offline. The bidder must visit the site to observe the

conditions of the place where project need to be executed. No extra claim on

consequences of ignorance on ground of insufficient descriptions will not be allowed

at the later date. Bidder should inform Authority about the site visit at least one day in

c. Site visit certificate must be attached with the bid otherwise bid will stand

i. Technical Bid (including Annexures, Letters, various documentary proofs etc.), as being

uploaded by the Bidder shall also be submitted in the Hard copy, along with a copy of the

same in a pen drive with the Bid Submission.

ii. Financial Bids are to be uploaded on the website only as mentioned in the TENDER.

d. The Financial Bid shall not be submitted with the Technical Bid. Submission of

Financial Bid along with Technical Bid (in hard copy or in Pen drive) will lead to

disqualification of the Bidder.

e. The following documents shall be submitted in Hard Copy to the Statue of Unity Area

Development and Tourism Governance Authority by all the bidders:

 Earnest Money Deposit as mentioned in the TENDER document (i.e., DD / FDR)

 Bid Processing Fees as mentioned in the tender.

 Affidavit on Non-Judicial Stamp Paper of Rs. 300/-.

 Stamped and Signed Corrigendum (if any)

 Site visit certificate issued by SoUADTGA.

 Technical Bid and Qualification documents are mentioned in the document.

 Technical Compliance need to submit on OEM letter Head with Authorization

Certificate for All Equipments.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

2. Bid Evaluation

The responsive bids shall be evaluated on an L1 (Lowest) basis as detailed inTENDER.

The following procedure shall be adopted in evaluating the bids:

2.1 Test of Responsiveness

2.1.1 Prior to the evaluation of the documents contained in the Technical Bid envelope, the

Authority shall determine whether each Bid is responsive to the requirements set out in

this Tender. A Bid shall be considered responsive only if:

2.1.1.1 It is received by the Bid Due Date including any extensions thereof.

2.1.1.2 The Part-1 submission (Cover-1) shall contain the Bid Processing Fee and EMD as

2.1.1.2.1 Bid Processing Fee: Bidder must furnish, as part of its submission, a non-refundable Bid

Processing Fee amounting to Rs. 2500 + GST = Rs. 2950/-. The Bid Processing Fee shall

be submitted in the form of a Demand Draft (DD) drawn in favor of the STATUE OF UNITY

AREA DEVELOPMENT AUTHORITY, payable at Ekta Nagar / Rajpipla.

2.1.1.2.2 Earnest Money Deposit: Bidder must furnish, as part of its submission, Bid Security /

Earnest Money Deposit amounting to Rs.84,000 /- (Rupees Eighty Four Thousand Only)

in the form of either Fixed Deposit Receipt or a DD (The validity period of the Bid Security,

in case of Demand Draft, shall not be less than 180 (One Eighty) days from the Bid Due

Date (which shall be extended on mutual agreement) and in case of a FDR shall not be

less than 180 (one hundred and eighty) days from the Bid Due Date, and may be

extended as may be mutually agreed between the Authority and the Bidder from time to

time or BG. The EMD of the unsuccessful bidders shall be returned by the Authority

preferably within 15 days from the date of signing of the contract agreement with the

Successful Bidder. The EMD of the successful bidder shall be returned upon submission

of the Performance Guarantee.

2.1.1.2.3 The bidders are also required to bring forth all the required documents mentioned

in Annexure 2 of the TENDER document, to be considered for the technical evaluation

Note: Bidders must ensure that the purchaser of the DD towards the Bid

Processing Fee and Earnest Money Deposit should be by the Bidder. DDs

purchased by any other unauthorized purchaser may render the bid irresponsive.

2.1.1.3 It does not contain any condition or qualifications, and it is not non- responsive in terms

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Responsive Bids, fulfilling the criteria given above, shall be evaluated as per the pre-

qualification criteria given below:

Note: Bidders must take utmost care that the submission made by them shall also

adhere to the following:

2.1.1.4 It is signed, sealed, bound together, and marked as stipulated in this Tender document.

2.1.1.5 It is received as per the formats prescribed in the Technical Bid Forms of the Tender

2.1.1.6 It contains information in formats the same as those specified in this Tender document.

2.1.1.7 It contains the necessary documentary proof as specified in the checklist mentioned in

the Tender document.

2.1.1.8 The documents, especially the scanned copies, should be clearly readable.

Submission of non-legible documents might lead to the bid beingrejected.

2.2 Pre-Qualification Evaluation Criteria

Bidders who comply with the following basic criteria are eligible for participationin this

2.2.1 The Applicant should have a minimum of 5 (Five) years’ experience prior to Bid Due Date

in Supply, Installation, Testing and Commissioning of PA/Sound System at any

Government/Semi-Government/Local Government Body.

2.2.2 The bidder should have a minimum average annual financial turnover of INR 56 lakh/-

in the last “Three Financial Years” ended by 31 March

2.2.3 Experience of having successfully completed similar works during the last 5 (five)years

ending the last day of the previous month to the one in which applications are invited

should be either to be following:

2.2.3.1 Three Similar completed works costing not less than the amount equal to 40 (Thirty)

percent of the estimated cost;

2.2.3.2 Two Similar completed works costing not less than the amount equal to 50 (fifty)

percent of the estimated cost;

2.2.3.3 One similar completed work costing not less than the amount equal to 80(eighty)

percent of the estimated cost;

2.2.4 Similar Works: shall mean the Work related to Permanent Installation of PA/Sound

system at any Government/Semi-Government/Local Government Body.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

 Work order and completion certificate both must be required in the client's

letterhead. Authority of the Executive Engineer or higher must be required for a

 The applicant shall provide information pertaining to similar works completed in the

last 5 years from Bid due date.

2.3 Financial Bid Evaluation

2.3.1 It is expected that Bidders shall determine all the costs appropriately and shall take

necessary care in allocating budgets adequately to major components of the study.

2.3.2 The Evaluation Committee shall consider the price quote and the Eligible Bidder based

on Lowest (L1) Based Selection.

2.4 Award of Work/ Work Order

2.4.1 After completion of the evaluation process, the Authority shall award the work toLowest

(L1) bidder by issuing a Letter of Award.

2.4.2 The Successful Bidder {(L1) Bidder} with whom the Contract Agreement (the

“Agreement”) is signed and is expected to commence the work on the date and at the

location specified as indicated by the Authority.

2.4.3 The successful bidder shall be required to submit a Performance Guarantee as

mentioned in clause 3.5 in the form of a Bank Guarantee OR Fixed Deposit Receipt as a

pre-requisite to signing of the Contract Agreement.

2.4.4 The Performance Guarantee, as submitted, shall have to be renewed by the contractor

before 90 days of its expiry (if required by the authority).

Information relating to the examination, clarification, evaluation, and recommendation for

the selection of Bidder(s) shall not be disclosed to any person who is not officially

concerned with the process or is not a retained professional adviser advising the

SoUADTGA in relation to matters arising out of or concerning the Public Procurement

Process. The SoUADTGA shall treat all information submitted as part of the Proposal, in

confidence and shall require all those who have access to such material to treat the same

in confidence. The SoUADTGA may not divulge any such information unless it is directed

to do so by any statutoryentity that has the power under law to require its disclosure or to

enforce or assertany right or privilege of the statutory entity and/or the SoUADTGA or as

may be required by law or in connection with any legal process.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

2.6 Right to Rejection

2.6.1 Authority reserves the right to reject any or all Bids, to waive any informality in such Bids,

to request new Bids, to revise the TENDER prior to, and including, the pre- bid meeting

date, to proceed to do the work otherwise, withdraw this TENDER, not award the work, or

not award a portion of work at any time.

2.6.2 The receipt of bids shall not in any way, obligate the Authority to enter into a Contract

Agreement or any other agreement of any kind with the Bidder. All submitted copies of

the bids shall become the property of the Authority.

2.6.3 The bid will be rejected for the award if it is determined that the Bidder recommended for

the award has, directly or through an agent, engaged in corrupt,fraudulent, collusive, or

coercive practices in competing for the project in question.

2.6.4 A Bidder will be declared ineligible, either indefinitely or for a stated period,to be awarded

a project if Authority at any time determines that the Bidder has engaged in corrupt or

fraudulent practices in competing for or in executing a project; and

2.6.5 A Bidder may be declared ineligible and/or blacklisted from further bidding with Authority

for a period as deemed fit by Authority in case any misrepresentation offacts/ details is

found in the bid as submitted by them at any point in time.

2.7 Liquidated Damages and Penalties

2.7.1 Liquidated Damages for delay: In case of delay in completion of contract, liquidated

damages (for repair works) not exceeding an amount equal to 0.2% (zero-point two

percent) of the contract value per day, subject to a maximum of 10% (ten percent) of the

Contract value will be imposed and shall be recovered by an appropriation from the

Performance Security or otherwise. However, in caseof delay due to reasons beyond the

control of the Contractor, a suitable extensionof time shall be granted on written request

justifying the cause of such act.

2.7.2 Encashment and appropriation of Performance Security: The Authority shall have the

right to invoke and appropriate the proceeds of the Performance Security, in whole or in

part, without notice to the Contractor in the event of a breach of this Agreement or for

recovery of liquidated damages specified in this Clause.

2.7.3 Penalty for deficiency in Services: In addition to the liquidated damages not amounting to

penalty, as specified in this Clause, a warning may be issued to theContractor for minor

deficiencies on its part. In the case of significant deficiencies in services causing adverse

effects on the Project or on the reputation of the Authority, other penal action including

debarring for a specified period may also be initiated as per policy of the Authority. If a

major deficiency of significant nature in the services is observed, an additional levy of

compensation up to a maximum of 5% of the contract value shall be made on the

Contractor. In this regard, the decision of the Authority will be final and binding. In case

the penalty exceeds to its maximum value, Authority (SoUADTGA) shall have the right to

carry out / complete the work by another agency at the risk & cost of Original

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Contractor/Selected bidder, and the original Contractor’s SD/Performance Security shall

2.8 Documents prepared by the Contactor.

All drawings, specifications, maps, photographs, studies, surveys, data, notes, computer

files, reports, records, documents and other materials (the “documents and materials”)

prepared by the Contractor, its employees, sub-contractors and agents in the performance

of this Agreement shall be the property of Authority andshall be delivered to Authority upon

request of the Competent Officer or upon the termination of the Agreement, and

Contractor shall have no claim for further employment or additional compensation as a

result of the exercise by Authority ofits full rights of ownership use, reuse, or assignment

of the documents and materials hereunder. In the event of termination, all finished or

unfinished documents and other materials, if any, at the option of the Authority, and to the

extent permitted by law, shall become the property of the Authority. Contractor may retain

copies thereof for its files and internal use. Any publication of information directly derived

from work performed or data obtained in connection with services rendered under this

Agreement must be first got approved byAuthority.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

3. Terms of Reference

3.1. Background

The Statue of Unity Area Development & Tourism Governance Authority (SoUADTGA),

Ekta Nagar, is engaged in the continuous development, improvement, and management

of various public facilities, tourist attractions, and cultural destinations within the region.

Maa Narmada Ghat and the Sardar Sarovar Dam Replica are two significant attractions

that draw a large number of visitors daily, including tourists, pilgrims, and local citizens.

Maa Narmada Ghat serves as an important spiritual and cultural hub where various rituals,

gatherings, and small-scale events take place throughout the year. A well-designed and

reliable sound system is essential for ensuring clarity of announcements, smooth conduct

of ceremonies, and enhancing visitor experience.

Similarly, the Sardar Sarovar Dam Replica is a key interpretive and educational installation

within Ekta Nagar, designed to showcase the engineering significance and historical

importance of the Sardar Sarovar Project. To effectively communicate information, deliver

guided narration, and support visitor engagement, an efficient and durable sound system

is required at the site.

To address these operational requirements, SoUADTGA intends to undertake the Supply,

Installation, Testing, and Commissioning (SITC) of a robust, high-quality, weather-resistant

sound system at both locations. The system must be capable of providing clear audio

coverage, supporting announcements, playing pre-recorded content, and withstanding

outdoor environmental conditions.

This TENDER is therefore issued to invite experienced and technically competent agencies

to propose suitable solutions, supply necessary equipment, and execute the work in

accordance with the standards laid out by the Authority. The initiative aims to enhance

visitor experience, improve site management, and ensure smooth execution of cultural and

public activities at Maa Narmada Ghat and the Sardar Sarovar Dam Replica.

3.2. Scope of Work (SITC 30 Days )

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta

Nagar, Gujarat.

Modification/Alteration of power supply: The permanent power supply required for

the projects shall be arranged by the SoUADTGA. The supply point shall be in nearby the

project/s. However, the Bidder shall arrange the power connection required for

construction/installation purposes at his own cost & risk. In case the successful bidder

needs alternative power supply to cover the power failures it shall be arranged by the

bidder at his own cost.

3.2.1. Terms and Conditions:

1. The rate quoted by the bidder shall be valid for the entire contractual period, i.e. the bidder

will not be liable for any annual increment in any fee/charges during the contract period.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

2. Any additional of item/s which are required to successfully execute the project, will be paid

after approval/satisfaction of the SoUADTGA. Agency shall require intimate /informing to

concern authority.

3. The authority shall have the right to carry out / complete the work by another agency at

the risk & cost of Original Contractor/Selected bidder, and the original Contractor’s

SD/Performance Security shall be forfeited.

4. The Contractor/Agency shall ensure that all the equipment’s and manpower associated

with this project including Maintenance period is fully insured from time to time at its

own cost and expenses against all the risks of fire and extended cover thereof,

earthquake, flood, cyclone, strikes riots, insurgency, civil strife commotion, terrorism,

electrical fire machinery equipment break down.A copy of each renewed policy(ies.) cover

note will be furnished to the Authority on every renewal.

5. However, the Contractor shall immediately take measures to have the insurance claim

processed and re-construction/ renovation of the project shall be commenced within

days of occurrence of the incident and shall be completed in such time as may be

determined by the Authority and any other insurance that may be necessary to protect the

Authority and Contractor and its employees, including all Force Majeure Events.

6. The Contractor/Agency must involve qualified and experienced local engineer (related

field) for supervision of all the work.

7. It is mandatory for the Contractor to prepare detailed Drawings of the Entire Installation

indicating Cabling Work.

8. All the electrical safety standards should be adhered during the execution of thework.

Appropriate ratings of RCCB/ELCB are must on all the circuits.

9. The quantity mentioned in the tender is indicative. There are possibilities for an increase

or decrease in the item quantity, which will be utilized during the execution period of

contract as per the requirements.

10. Transportation of manpower and materials are in the scope of the Contractor/Agency.

11. Bidder may visit and survey the site before participating in bidding process. Thecost of

site visit shall be borne by bidder only.

12. Authority will provide Single Electric supply point near to site locations,

Contractor/Agency must take electricity supply from it with necessary arrangement of

Electric wire/cable, Electric Plug, etc.

13. Contractor shall be bound to follow the safety procedure as per Government norms and

ensure the safety of labor staff working under this work project.

14. Contractor shall be bound to use standard materials and maintain work quality for

execution of work.

15. All cables switchgears, fittings with accessories etc. should be ISI MARKED positively

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

with their relevant IS standards.

16. The Contractor/Agency must provide the manpower as per instruction from Engineer-in-

Charge (EIC) to meet the requirement.

17. SITC: SITC should be as per the given data sheet submitted by bidders.

18. The prices filled in should be inclusive of all applicable taxes, levies,

transportation & other unforeseen charges including GST.

19. Safety Clause: Safety will be checked strictly by the SoUADTGA and there will be no

relaxation for the same. The contractor shall comply with all applicable laws/ rules

including those relating to local building regulations, safety, health, sanitation,

environment, labor, and hazardous/ dangerous materials during the contract period.

20. The Contractor/Agency will be responsible for any kind of fatal/non-fatal incidence that

might occur on the project site during the execution of the SITC & DLP period.

21. The Contractor/Agency shall have to take all necessary steps and precautions to

safeguard the lives of the manpower working on site. If in case any incident happens, the

entire responsibility of the same would be with the contractor to deal with any of the legal

proceedings which may arise, including a police case, court case, compensation,

insurance to settle the matter. The authority will not be held responsible for any such

incidence which arises during the contract period.

22. Law Governing Contract: This Contract, its meaning and interpretation, and the relation

between the Parties and all disputes shall be governed by the applicableLaw of India and

the State of Gujarat, Rajpipla court jurisdiction.

23. The Contractor shall have to arrange and deploy necessary manpower & trained

personnel for the execution of the project.

24. Payments shall be made as per actual execution of items and as per payment schedule

finalized by department.

25. The materials specified in tender shall be transported immediately to the site andwithin

the time limit as instructed by Engineer-in-charge. To and for material transportation to

site and its cost is in the scope of bidder only.

26. Contractor has to start the work immediately on as and when required basis as per the

instruction of Engineer-in-charge.

27. During the work/event, if any material is missing or any material is damaged, in such

event, the contractor shall be responsible for it.

28. Government ceremonies are the reflection of state's prestige. Hence, all the material

should be of high quality and should be properly cleaned and as per the instruction and

approval given by Engineer-in-charge. Please note that no exemption shall be allowed in

29. The behavior of the staff, workers/labours appointed by the contractor must be polite and

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

respectful towards SoUADTGA (The Authority) officials or otherofficials/ employees and

other dignitaries.

30. The wires and cables used for the project should be without any joints as far as possible.

In inevitable case, the joints should be waterproof having properly tapped and insulated

with required connectors. The agency shall be fully responsible for any occurrence of

accident due to negligence.

31. The Contractor/Agency will have to work as per provision of Labour (Regulation and

Abolition) Act 1970, under the provision of 1972 of Gujarat Rules and worker’s

compensation rules and regulation including any recent amendments. Agency shall

provide the facilities to workers as per relevant laws and regulations. In case of any

incidence/accident or any Staff/worker gets injured, the agency shall be liable for the

32. The agency shall provide Personal Protection Equipment (PPE) to its

employees/labourers. The necessary equipment’s for electrical testing and maintenance

should be always available at site.

33. The agency shall not deploy any person in connection with any activity under thescope

of this work, who is minor according to the Law.

34. The persons of the agency shall be covered by the Rules and Regulations of the

SoUADTGA to carry out the work, which may change from time to time, and they should

follow the instructions given by the nominated officers of the SOUADTGA from time to

Defects Liability Period (DLP) Coverage (For 01 year).

The Contractor shall ensure that all relevant policies (where applicable) remain valid or are

renewed to cover any liabilities arising during the Defects Liability Period.

Any damage occurring due to defective workmanship, materials, or negligence during DLP

shall be covered entirely by the Contractor.

3.2.2. Ownership of the proposal

All proposals submitted in response to this tender shall become the property of the

SOUADTGA regardless of the rejection/acceptance of any proposal.

3.2.3. Proprietary information

Any information considered as a legitimate trade secret or non-published financial

information must be clearly marked in the Proposal and will be treated as such in

accordance with the laws of the State of Gujarat and the Government of India. A proposal

that is entirely marked as confidential will be Rejected.

3.2.4. Code of ethics

The Bidder(s) must ascertain that there is no conflict of interest or violation of ethics. if

they are awarded the contract for these works. The Bidder(s) also pledge that all

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

information included in their proposal are accurate and correct to the best of their

knowledge. Any falsification of facts or deceiving information may be grounds for

3.2.5. Contract award

As per the evaluation process mentioned in this TENDER, selected bidder would be

issued Work Order and invited to sign the Contract Agreement. The selectedbidder shall

be required to return a duplicate copy of Work Order/LOA as issued by the authority, duly

signed by authorized signatory within 7 (seven) days from the date of issue as a token of

acceptance of the work. Within 15 days from the date of issue of work order, the selected

bidder shall sign the contract agreementwith authority failing which the work order shall

stand cancelled / withdrawn without any liability on Authority and the EMD of such bidder

shall stand forfeited.

The SoUADTGA reserves the right to award partial list of services/works offered in the

Tender. The tender and the Bidder(s) proposal shall become part of the contract between

the SoUADTGA and the Bidder(s).

If the Bidder(s) fails to execute/sign the contract with the SoUADTGA within 15 business

days, the SoUADTGA may elect to cancel the selection and award to the next L2 ranking

3.2.6. Terms of Payment:

Payments will be made based on progress percentage of total project cost as per the

The bidder shall quote their rates for Supply, installation, testing and commissioning, after

initial completion of work as certified by Engineer-in- charge. The overall tendered amount

shall be payable to contractor with actual site work and as per break up mentioned below:

 Payment Condition for Schedule B-1 Item:

(a)On Delivery of Items/Materials/Equipment’s Mentioned in Annexure -1 Schedule-A:

60% of item rates shall be paid on receipt of supplying approved

Items/Materials/Equipment’s on site with required submission of the certificates and

(b)On Erection /Installation Testing & Commissioning of Items/Material/Equipment’s

Mentioned in Schedule A: 30% of item rates shall be paid after successful

erection/Installation of Items/ Materials /Equipment’s onsite.

(c) On Handover (After successful testing, commissioning & Handover):

10% of item rates shall be paid after successful Handover/completion of project.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

3.2.7 (SCHEDULE B1)

Supply, Installation, Testing and Commissioning of Sound System for Maa Narmada Arti and Sardar Sarovar

Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Sl. No Item & Qty. Unit Unit Price Amount

SITC of 3-way powered loudspeaker with a 2” HF, an 8 ” MF

and a 15" LF, Maximum 143dB SPL and 31Hz-20kHz

frequency range is ideal for FOH main PA, High power

2000W Class-D amplifier module, 96kHz DSP and FIR filter

for true high-resolution sound with super low latency,

Features Advanced FIR-X tuning, the combination of FIR

filtering and correct EQ for minimizing phase distortion, 8 Nos. 2,41,074

1 Access a variety of DSP functions and load presets, or make

precise adjustments to PEQ, delay and routing etc. via the

intuitive LCD display, D-Contour and highly reliable

protection circuits, Lightweight yet very durable plywood

cabinet with premium grade Polyuria coating. (Refer

Technical Specifications attached in this RFP).

SITC of coaxial driver delivers precise, smooth phase and

frequency response characteristics ideal for use in

monitoring applications Featuring a plywood cabinet that

delivers a clear sound with minimal vibration Compact, low

profile, plywood enclosure with a polyuria coating for a 2 Nos. 1,18,000

robust, scratch-resistant surface A pole socket for use on a

stand Proprietary FIR-X™ tuning, provides FIR filtering and

corrective EQ, minimizing phase distortion. (Refer

Technical Specifications attached in this RFP).

SITC of 12-Channel Mixing Console, Max. 6 Mic / 12 Line

Inputs (4 mono + 4 stereo) 2 GROUP Buses + 1 Stereo Bus,

2 AUX (incl. FX), “D-PRE” mic preamps with an inverted

Darlington circuit, 1-Knob compressors, High-grade effects:

SPX with 24 programs, 24-bit / 192kHz 2in / 2out USB Audio

3 functions, Works with the iPad (2 or later) through the Apple

iPad Camera Connection Kit / Lightning to USB Camera

Adapter, Includes Cubase AI DAW software download

version, PAD switch on mono inputs, +48Vphantom power,

XLR balanced outputs. (Refer Technical Specifications

attached in this RFP).

SITC of Dynamic Microphone for Creators, Custom-designed

cardioid capsule, Insulator that reduces handling noise, A

refined grip that’s instrumental. (Refer Technical

Specifications attached in this RFP).

SITC Cable & Connectors like xlr, aux 3.5, 6.5 etc. (Refer

Technical Specifications attached in this RFP).

(Inclusive of GST) Total Rs.

In Words: Rupees Twenty Seven Lakh Eighty Eight Thousand Three Hundred Forty Only.

Important Note: The Authority shall endeavor to give feedback, if any, on each submittal

within 15 days of the submission, after which the Contractor shall re-submit the revised

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

reports and drawings. Payments shall be released as mentioned I clause no 3.2.6 above

at each stage by the Authority after successful acceptance. In case the payment is

delayed for reasons beyond the reasonable control of SoUADTGA, no interest thereon

shall be paid to the Contractor.

Any expenses which may accord during site visits, fieldwork, or meetings at SoUADTGA

at Ekta Nagar or at anywhere shall be borne by the Bidder, and no residential

accommodation shall be provided by the authority, and it shall be made by/arranged by

the Bidder at own cost.

3.3. Commission and Omission of the Project

The Authority reserves the right to make changes to the project includingrevision in the

total value of the project. The Authority shall pay such charges toBidder for additional

works, if any, at the same rate as specified in this TENDER. In the event of the

discontinuation of the project, the payment would be made tothe Contractor according to

the services rendered at the various stages.

3.4. General Terms regarding the scope

a) The SOUADTGA shall communicate all changes, decisions, etc., in writing as

shortest in time as possible.

b) Concept & Approved Drawings, plans and specifications are the property and ownership

of the SOUADTGA, irrespective of whether the work for which they are made has been

executed or not.

c) The assigned project is to be completed within a period specified in the works contract of

TENDER, with effect from the LOA to the contractor.

3.5. Security Deposit & Performance Security Deposit

Security Deposit:

The successful Bidder shall have to furnish the required security deposit @5% of the

contract value indicated in work order / LOI at the time of signing of contract agreement

The Security Deposit must be in form of FDR in favor of “STATE OF UNITY AREA

DEVELOPMENT AND TOURISM GOVERNANCE AUTHORITY “payable at Ekta

Nagar / Rajpipla, Narmada & must be issued by a Bank mentioned in Annexure A-1

having a branch at Ekta Nagar, Narmada.

The security Deposit will be returned after 90 days from issuance of completion certificate

after completion of 01 years of Defect Liability Period (DLP) by Competent Authority of

Guarantees issued banks as listed in ANNEXURE-4 will be accepted as SD /EMD

on permanent basis.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Performance Security Deposit:

The Bidder(s) shall furnish additional 5 % of contract value as Performance Security if

agency quote 20% below to cost put to tender, to be kept as a surety that the bidder(s)

completes the work satisfactory, the performance guarantee will be valid up to end of

agreement period + 90 days or as prescribed in the contract document (Excluding Defect

Liability Period). In case the time of completion is enlarged the validity of the guarantee

shall be correspondingly extended. It carriesno interest and it returned to the bidder(s)

after expiry of contract period or after the date specified in the contract.

If the Security /Performance Deposit is not paid within 15 days from the date of

issue of the “Work Order”, then the penalty @0.05% of the performance security

amount shall be charged. If the Performance security is not paid within one month

from the date of the “Work Order,” necessary action asper the Conditions of

Contract shall be taken.

3.6. Defect Liability Period`

Defect liability period for the work is 12 months (1Year). It shall be counted after the

successful trial run or till prescribed parameters are attained & whichever is later. During

the defect liability period the bidder(s) shall be responsible for repair and replacement of

any defective material used on the entire work & he will carry the full liability to make good

to the complete satisfaction of the engineer.

3.6.1 Making Good

The Bidder(s) shall be responsible for making good any defect in Defects or damage to

any part of the Works which may appear or occur during the Defects Liability Period,

and which arises from, either:

a) Any defective materials, workmanship or design, or

b) Any act or omission of the Bidder(s) during the Defects Liability Period.

The Bidder(s) shall make good the defect or damage as soon as practicable and at his

3.6.2 Notice of Defects

If any such defect appears or damage occurs, SoUADTGA shall forthwith notify the

Contract thereof.

3.6.3 Failure to Remedy Defects

If the Bidder(s) fails to remedy a defect or damage within a reasonable time, the Employer

may. Carry out the work himself or by others at the Bidder(s)’s risk and cost.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

3.6.4 Defects Liability Certificate

When the Defects Liability Period for the Works has expired, and the Bidder(s) has fulfilled

all his obligations under the Certificate Contract for defects in the Works the Engineer

shall issue within 28 days to the Employer and the Bidder(s) a Defects Liability Certificate

to that effect.

3.7. Extension of Project

If the Contractor/Selected bidder(s) shall desire an extension of time for the completion of

the work on the grounds of his having unavoidable hindrance in its execution or on any

other ground, he/she shall apply in writing to Executive Engineer within 07 days of the

date of hindrance on account of which he desires such extension as aforesaid and

department (SoUADTGA) take the final authority for the extension of project.

3.8. Excess & Extra Items

3.8.1 Excess Items

 If the quantity for any individual item increases by a quantity limited to 30 % of tender quantity,

such quantity shall be executed only after the approval of competent authority of SoUADTGA.

 The contractor shall not undertake any excess beyond 30% / extra work without written orders

from the Engineer in Charge and any violations to this shall lead to non-payment to the

 No payment shall be entertained for excess quantity, if any, beyond the 30% of the tendered

quantity (that means total 130% of the tendered quantity) until such executed quantity and the

rates thereof are correctly derived afresh with mutual agreement and approved by the authority

3.8.2 Extra Items

 Extra item of work shall not vitiate the contract. The contractor shall be bound to execute extra

items of work as directed by Engineer-in-Charge. No payment shall be entertained for extra

item until such executed quantity and the rates thereon are correctly derived and approved by

the authority of SoUADTGA.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

FORM 1: Technical Proposal Submission Form

(To be printed on Letter Head)

[Location, Date]

Executive Engineer,

Statue of Unity Area Development and Tourism Governance Authority

New Administrative Building, Ekta Nagar

Ta. Garudeshvar, Dist. Narmada - 393 151Gujarat,

Subject: Selection of Bidder(s) for Supply, Installation, Testing and Commissioning

of Sound System for Maa Narmada Arti and Sardar Sarovar Dam Replica at

SoUADTGA, Ekta Nagar, Gujarat.

1. We, the undersigned, offer to provide services for the captioned project in accordance

with your Tender dated [Date], and our Bid. We are hereby submitting our Bid which

includes this Technical Bid sealed under an envelope.

2. If a Bidder is nominated as a Selected Bidder, we understand that it is based on the

technical, financial & organizational capabilities and experience of the Bidder taken

together. We understand that the basis for our qualification will be the complete Bid

documents submitted along with this letter and that any circumstance affecting our

continued eligibility as per TENDER or any circumstance which would leader have led to

our disqualification shall result in our disqualification under this Bidding process.

3. We undertake, if our Bid is accepted, to complete the Project within the stipulated time.

4. We agree to abide by this Bid for a period of 180 (one hundred and eighty) days from the

Bid Due Date fixed for receiving the same and it shall remain binding uponus and may be

accepted at any time before the expiry of that period.

5. In the event of our Bid is accepted, we agree to enter into a formal Contractual Agreement

with the Authority, incorporating the conditions of the Bid including the addendum, if

issued. This Bid and the LOA/Work Order issued by the Authority in lieu of its acceptance

shall form part of the Agreement to be signed between the Selected Bidder (the

“Contractor”) and the Authority.

6. We agree that if we fail to fulfil any of the conditions mentioned in the TENDER (or any

subsequent modification/addendum/corrigendum), Authority has the right to forfeit the Bid

Security being furnished by us along with this Bid.

7. Not with standing any qualifications of conditions, whether implied or otherwise, contained

in our Bid we hereby represent and confirm that our Bid is unqualified and unconditional

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

in all respects.

8. We understand that Authority is not bound to accept any or all Bids it may receive.

9. We declare that we have disclosed all material information, facts, and circumstances,

which would be relevant to and have a bearing on the evaluation of our Bid and selection

as a contractor.

10. We do also certify that all the statements made and/or any information provided inour Bid

are true and correct and complete in all aspects.

11. We declare that if Authority discovers anything contrary to our above declarations, it is

empowered to forthwith disqualify us and our Bid from further participation in the Bid

evaluation process and forfeit our Bid Security (EMD).

12. If negotiations are held during the period of validity of the Bid, we undertake to negotiate

based on the proposed staff. Our Bid is binding upon us and subjectto the modifications

resulting from negotiations.

13. We understand you are not bound to accept any Bid you receive.

14. Our organization details are as follows:

S. No. Particulars Details of the Bidder

1 Basic information about the Bidder

a.) Name of Bidder

b.) Country of incorporation

c.) Address of the corporate

headquarters and its branch

office(s),if any, in India

d.) Offices in Gujarat, if yes,

e.) Date of incorporation and/ or

commencement of business

f.) Bidder is a Private/Public Limited

Company or Partnership Firm

(includingLLP).

Please give details and enclose

relevant papers/certificates

g.) Details of Income Tax Registration

(Enclose PAN /GST Details)

h.) *Ownership of the Organization (List of

stakeholders/members who own 10% or

more stocks &their interest in the

i.) List of Current Directors

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound System for Maa

Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

j.) Other key management

2 Brief description of the Company

including details of its main lines

3 Details of the individual (s) who

willserve as the point of contact/

communication within

S. No. Particulars Details of the Bidder

(b) Designation

(d) Telephone Number / Mobile

(e) E-Mail Address

Bidders may choose not to furnish such details, only in case such information is

confidential in nature and cannot be disclosed. The same should be duly mentioned.

Yours sincerely,

Authorized Signature [In full and initials]:Name and Title of Signatory:

Name of Firm:Address:

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

FORM 2: Format for Power of Attorney for Authorized Representative (If

(To be submitted on a Non-judicial Stamp Paper of Minimum value of INR 100/-)

Know all men by these presents, We, [name of organization and address of the

registered office] do hereby constitute, nominate, appoint and authorize Mr. /Ms.[name],

son/ daughter/ wife of [name], and presently residing at [address], who is presently

employed with/ retained by us and holding the position of [designation] as our true and

lawful attorney (hereinafter referred to as the “Authorized Representative”), with power

to sub-delegate to any person, to do in our name and on our behalf, all such acts, deeds

and things as are necessary or required in connection with or incidental to submission of

our Bid for and selection as and Agency for [name of Project], by the Authority including

but not limited to signing and submission of all applications, proposals and other

documents and writings, participating in pre-bid and other conferences and providing

information / responses to the Authority, representing us in all matters before the

Authority, signing and execution of all Agreement and undertakings consequent to

acceptance of our bid and generally dealing with the Authority in all matters in connection

with or relating to or arising out of our Bid for the said Project and / or upon award thereof

to us until the entering into of the Consultancy Agreement with the Authority.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or

caused to be done by our said Authorized Representative pursuant to and inthe exercise

of the powers conferred by this Power of Attorney and that all acts, and deeds and things

done by our said Authorized Representative in the exercise of the powers hereby

conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, [name of organization], THE ABOVE-NAMED

PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS [date in

words] DAY OF [month] [year in “YYYY” format].

[name and registered address of organization]

1. [Signature, name, and address of witness]

2. [Signature, name, and address of witness]

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required the same should be under seal affixed in

accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter

documents and other documents such as a resolution/power of attorney in favor of the

person executing this Power of Attorney for the delegation of power hereunder on

behalf of the Bidder.

3. For a Power of Attorney executed and issued overseas, the document will also have

to be legalized by the Indian Embassy and notarized in the jurisdiction wherethe Power

of Attorney is being issued.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

FORM 3: Financial capacity of the Bidder

(On the letterhead of the CA / Statutory Auditor)

Sr. Financial Year Standalone Revenue (INR)

[Average Annual

[Indicate the sum of the above divided by 3]

Note: Bidders are required to provide data for the last three years ending 31stMarch

Bidders must fill in the exact figures towards the turnover and ensure the details match

online (shall be verified through UDIN). Audited Balance Sheets are also required to be

submitted for the same.

Certificate from the Statutory Auditor

This is to certify that [name of Bidder] [registered address] has Standalone Revenue as

shown above against the respective years.

Name of Authorized Signatory:

Name of Bidding firm:

Signature of Authorized

SignatorySeal of Audit firm

1. The Bidder shall submit audited annual reports (financial statements: balance sheets,

profit, and loss account, notes to accounts etc.) in support of the financial data duly

certified by statutory auditor/s. In case, the company does not have a statutory auditor/s,

it shall be certified by the chartered accountant that ordinarily audits the annual financials

of the company.

2. The Document as furnished above shall be verified online through the UDIN and the

Balance Sheets. Bidders are advised to ensure that the details as per this form are

reproduced online accurately.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

FORM 4: Format for Letter of Undertaking

(To be printed on Letter Head)

[Location, Date]

Executive Engineer,

Statue of Unity Area Development and Tourism Governance Authority

New Administrative Building, Ekta Nagar

Ta. Garudeshvar, Dist. Narmada - 393 151Gujarat,

Subject: Selection of Bidder(s) for Supply, Installation, Testing and

Commissioning of Sound System for Maa Narmada Arti and Sardar Sarovar Dam

Replica at SoUADTGA, Ekta Nagar, Gujarat.

With reference to this tender, I/We confirm the following:

1. Declaration for Not Blacklisted: I / We hereby confirm that our firm has not been banned

or blacklisted by any government organization / financial institution / Court / Public sector

Unit / Central Government / State Government as of theBid Submission Date.

We also undertake that in case of banning or blacklisting of our firm/agency, by any

government organization / financial institution / Court / Public sector Unit / Central

Government / State Government after the bid submission date but on or before the Bid

Due Date, our bids will not be entertained for evaluation.

2. Indemnity Undertaking:

a) I / We on behalf of our firm hereby agree and undertake that I / We have understood all

the rules, regulations, guidelines and procedures and all staff Technical & Non-Technical

working on behalf of our firm will abide by all the rules, regulations, guidelines, and

b) I / We also declare that our firm will be responsible for any safety violations/accidents etc.

in providing services as per the conditions of the Agreement. Authority will not be

responsible in case of any accident/incident and will not compensate financially or

otherwise. I / we hereby declare that I am / we are solely responsible on behalf of the firm

for giving such declaration.

3. Anti-Collusion Certificate: I / We hereby certify and confirm that in the preparation and

submission of this Bid, we have not acted in concert or in collusion with any other Bidder

or any other person(s) and also have not done any act, deed or thing which is or could be

regarded as anti-competitive, restrictive, or monopolistic trade practice.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

We further confirm that we have not offered nor will offer any illegal gratificationin cash

or kind to any person or agency in connection with this Bid.

4. History of Litigation: I / We hereby provide details / Information on any history oflitigation

or arbitration resulting from contracts in the last five years or currently under

execution/operation, which may have an impact on providing services under this tender.

Name of Litigation & Disputed

Year against the

Client Dispute Matter Amount in Rs.

Dated this Day of ,

Name of the Bidder

Signature of the Authorized

SignatoryName of the Authorized

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

FORM 5: Format for Showcasing Experience

A. Project Summary Sheet:

S. Name of the Completion Engagement (Annually)

No. Project Date Duration (exclusive of

Note: Add rows as required

B. Project Profile Sheet

(To be submitted for each project as per the table above)

S. No Aspect Details

1 Name of the Project

2 Name of Client

3 Start Date and End Date DD/MM/YYYY to DD/MM/YYYY

Project Fee (exclusive of taxes) Total:

Average Annual:

Weather the project is covered in the Yes/No

electrical sector

Documentary Evidence being submitted Choose from

7 ▪ Letter of Invitation / Award

▪ Completion Certificate

Note: Each project profile must be duly supported by documentary evidence from the

client side like Work Order, Agreement, and Completion Certificate for being considered

for marking. Projects without evidence may be rejected. Bidders are advised to highlight

relevant sections of the documentary evidence for quick reference of the Authority. Only

eligible projects (as per terms & conditions provided in TENDER) shall be considered for

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

FORM 6: Proposed Team Profile

Proposed Key Personnel

Degree Total Years

Proposed Key Personnel details Name and Year of

of passing experience

Contract Supervisor

Electrical/ Electronic Expert

Technical Supervisor

Any other expert as required

Note: This is a tentative list of proposed key personnel. Bidders are required to derive

their own key of experts required for the execution of the project .

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

FORM 7: Format for CV of Key Personnel

1. Proposed Position:

2. Name of Staff:

3. Qualifications (Include details in chronological order, latest first)

4. Countries of work experience (If any):

5. Date of Birth:

6. Nationality:

7. Languages known indicate proficiency levels for reading, writing, and speaking.

8. Membership of Professional Associations:

9. Employment Record (Include details in chronological order, the latest first

10. Experience (Include details in chronological order, latest first)

Name of Name of the

Duration Key Roles

Organization Project

Highlight projects which are most relevant to the current project.

11. Specific experience: Working in a government organization.

Duration (from Rank /

Organization (Board Works

DD/MM/YYYY to Position /

/ Corporation / handled/undertaken

DD/MM/YYYY) Post

I, the undersigned, certify that to the best of my knowledge and belief,

thesedata correctly describe me, my qualifications, and my experience.

(Signature of staff member OR Authorized Signatory)

Date: DD/MM/YYYY

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

ANNEXURE 1: FINANCIAL BID FORMAT FOR ONLINE SUBMISSION

Subject: Selection of Bidder(s) for Supply, Installation, Testing and Commissioning

of Sound System for Maa Narmada Arti and Sardar Sarovar Dam Replica at

SoUADTGA, Ekta Nagar, Gujarat.

Sr. Description Tender Above /Below Percentage

1 Selection of Bidder(s) for Rs.27,88,340 /- (Online only) (Online only)

Supply, Installation, Testing

and Commissioning of Sound

System for Maa Narmada Arti

and Sardar Sarovar Dam

Replica at SoUADTGA, Ekta

Nagar, Gujarat.

The financial bid is for Selection of Bidder(s) for Selection of Bidder(s) for Supply,

Installation, Testing and Commissioning of Sound System for Maa Narmada Arti and

Sardar Sarovar Dam Replica at SoUADTGA, Ekta Nagar, Gujarat.

Our Financial Bid shall be binding upon us subject to the modifications resulting from

negotiations, up to the expiry of the validity period of the Bid, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing)the

above project, we will strictly observe the laws against fraud and corruption inforce

in India namely "Prevention of Corruption Act 1988".

We understand that you are not bound to accept any Bid you receive.

(Not to be submitted physically)

1. Financial Bid to be submitted online only on the n-procure website.

2. The format as given above is for representation purposes only. The format at n-

procure might vary. Bidders are requested to review the format as provided at n-

procure and submit a financial bid after reading it thoroughly

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

ANNEXURE 2: DOCUMENTS REQUIRED FOR QUALIFYING

The following documents constitute the qualification criteria for this work. Soft (Scanned)

copies of all original documents shall be submitted online. In case, the original document

is not available, a notarized copy shall be submitted. In such cases, notarized documents

should clearly display stamps, numbers, and the name of the notary. Submitted

documents shall be valid and identical to the qualification criteria. Please note that the

absence of the following essential documents shall lead to the bidder to straight

disqualification. No relaxation shall be provided to the bidder at a later stage. All

Documents must be coloured scanned to be seen as original. Scanning in black and White

or grey shall not be acceptable.

 Earnest Money Deposit in the form of demand draft /banker’s cheque

 Bid Processing Fee in the form of demand draft/banker’s cheque

 GST Registration certificate or acknowledgement slip

 PAN Card Copy

 Certificate from Chartered Accountant, showing average annual financial turnover

of last three years.

 Certified copies of experience, namely Work Orders and Certificates of satisfactory

completion. The contractor may also attach certified detailed BOQs of their different

work experiences along with a completion certificate from the source company that

the work has been completed as per BOQ only.

 An authority letter is issued in favour of the person (with a colour photograph and

specimen signature) If the tender is not signed by the owner/partner.

 Partnership deed if participation is from a partnership firm.

 Affidavit on a non-judicial stamp paper of minimum of Rs. 100/-and exactly as per

the format provided in Annexure 3 of this TENDER document.

 Any other additional information asked elsewhere in tender documents.

Please note that submission of all listed documents is mandatory, else the bidder may

be liable for rejection and no communication shall be entertained thereof.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of

Sound System for Maa Narmada Arti and Sardar Sarovar Dam Replica at

SoUADTGA, Ekta Nagar, Gujarat.

ANNEXURE 3: AFFIDAVIT

(To be submitted on a Non-judicial Stamp Paper of Minimum value of INR 100/-)

Name of Work: Selection of Bidder(s) for Supply, Installation, Testing and

Commissioning of Sound System for Maa Narmada Arti and Sardar Sarovar Dam

Replica at SoUADTGA, Ekta Nagar, Gujarat.

1. I, the undersigned, do, hereby, certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, SoUADTGA is entitled to take any civil & criminal punitive actions against

2. The undersigned also, hereby, certifies that neither our firm M/s. nor any of its

constituent partners have abandoned any work in India nor has any contract awarded

to us must be rescinded during the last five years, prior to the date of this bid.

3. The undersigned, hereby, authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm, or corporation to furnish pertinent

information deemed necessary and requested by the SoUADTGA to verify our

statements or our competence and general reputation etc.

4. The undersigned understands and agrees that further qualifying information may be

requested and agrees to furnish any such information at the request of the

5. The SoUADTGA and its authorized representatives are hereby authorized to conduct

any inquiries or investigations to verify the statements, documents and information

submitted in connection with this bid and to seek clarification from our bankers and

clients regarding any financial and technical aspects. This affidavit will also serve as

authorization to any individual or authorized representative to any institution referred

to in the supporting information, to provide such information deemed necessary and

requested by a representative of SoUADTGA to verify statements and information

provided in the tender or about the resources experience and competence of the

Signed by an Authorized Signatory/officer of the Firm

Title of Officer

Note: To be given on non-judicial stamp paper of minimum of INR100/- duly signed and

attested by an authorized notary & to be submitted online as well as in hardcopy.

Selection of Bidder(s) for Supply, Installation, Testing and Commissioning of Sound

System for Maa Narmada Arti and Sardar Sarovar Dam Replica at SoUADTGA,

Ekta Nagar, Gujarat.

ANNEXURE 4: LIST OF BANKS

As per the GR No. FD/MSM/e-file/4/2023/0057/DMO dated 21st April 2023 from Finance

Department, wherein the Government has decided that the banks as given below are the

approved Banks whose Bank Guarantees would be accepted for the period up to March

Guarantees issued by the following banks will be accepted as SD/EMD on a permanent

o All Nationalized Banks

Guarantees issued by the following Banks will be accepted as SD / EMD for the period

up to March 31, 2025. The validity cut-off date in GR is with respect to the date of issue

of the Bank Guarantee irrespective of the date of termination of the Bank Guarantee.

1 AXIS Bank 17 Kotak Mahindra Bank

AU Small Finance

2 18 South Indian Bank

3 Bandhan Bank 19 Standard Chartered Bank

4 BNP Paribas 20 Tamil Nadu Mercantile Bank

5 City Union Bank 21 Utkarsh Small Finance Bank

The Kalupur Commercial Co-Op.

DBS Bank India Ahmedabad Mercantile Co-Op.

8 DCB Bank 24 Nutan Nagarik Sahakari Bank Ltd.

9 25 Rajkot Nagarik Sahakari Bank Ltd.

10 FEDERAL Bank 26 Saraswat Co-Operative Bank Ltd.

11 HDFC Bank 27 SVC Co-Operative Bank Ltd.

The Gujarat State Co-operative

The Mehsana Urban Co-Op. Bank

The Surat District Co-Operative

14 IndusInd Bank

The Surat People’s Co-Op. Bank

15 Karnataka Bank

16 Karur Vyasa Bank 32 Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents/ papers ofguarantee from

the concerned tendering authority.

ANNEXURE 5: FORMAT FOR PRE-BID QUERIES

All queries by the bidders for the pre-bid need to be addressed in the below attachedformat.

S. No. Clause No. & Page Clause as per Recommendation/ Queries

No. TENDER of the Bidder

Minimum Required Tender Specification for Audio System

Required Parameters

3-way powered loudspeaker with a 2” HF, an 8 ” MF and a 15" LF

Maximum 143dB SPL and 31Hz-20kHz frequency range is ideal for FOH main PA

High power 2000W Class-D amplifier module

96kHz DSP and FIR filter for true high-resolution sound with super low latency

Equipped with Dante I/O (2in/2out) and features SRC (sample rate conversion) allowing 48kHz device

Access a variety of DSP functions and load presets, or make precise adjustments to PEQ, delay and routing etc.

via the intuitive LCD display

D-Contour and highly reliable protection circuits

Lightweight yet very durable plywood cabinet with premium grade Polyurea coating

Approved Make: YAMAHA,NEXO,AUDIOTECHNIK,MEYAR SOUND, BOSE, JBL

2-way bi-amp powered loudspeaker featuring a 15-inch woofer and a 1.75-inch HF driver in a space saving

coaxial configuration with a custom-designed constant directivity horn, perfect for use as a floor monitor.

Combining a 1000W amplifier and high performance DSP

The coaxial driver delivers precise, smooth phase and frequency response characteristics ideal for use in

monitoring applications

Featuring a plywood cabinet that delivers a clear sound with minimal vibration

Compact, low profile, plywood enclosure with a polyurea coating for a robust, scratch-resistant surface

A pole socket for use on a stand

Approved Make: YAMAHA,NEXO,AUDIOTECHNIK,MEYAR SOUND, BOSE,JBL

12-Channel Mixing Console

Max. 6 Mic / 12 Line Inputs (4 mono + 4 stereo)

2 GROUP Buses + 1 Stereo Bus

2 AUX (incl. FX)

“D-PRE” mic preamps with an inverted Darlington circuit

1-Knob compressors

High-grade effects: SPX with 24 programs

24-bit / 192kHz 2in / 2out USB Audio functions

+48V phantom power

XLR balanced outputs

Approved Make: YAMAHA,NEXO, D&B AUDIOTECHNIK,MEYAR SOUND, BOSE, JBL

Dynamic Microphone

φ51 x 184 mm and 290 g

Approved Make: YAMAHA, D&B AUDIOTECHNIK,SURE, BOSE, JBL

Technical Compliance need to submit on OEM letter Head with Authorization Certificate For All