CONSTRUCTION WORK OF TWON HALL, AT FINAL T.P.S.NO. 01 BHARUCH, O.P.NO. 09, AT. BHARUCH DIST. BHARUCH, UNDER SWARNIM JAYANTI MUKHYAMANTRI SHAHERI VIKAS YOJNA (UNIQUE IDENTITY) YEAR-2025-26. (Second Call)

Date of Technical Bid Opening Date 04/03/2026 & 11:00 Hrs.

Date of Price Bid Document Opening On Date 04/03/2026 & 11:30 Hrs.

DESIGN-POINT Muni. Engineer Chief Officer President

Consulting Civil Engineer Bharuch Nagarpalika Bharuch Nagarpalika Bharuch Nagarpalika

Amreli Bharuch Bharuch Bharuch

Sr No Section Description Page No

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Terms & Condition and Forms 204 to

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Bharuch Nagarpalika invites bids for the construction of works detailed in the table.

The bidders may submit bids for any or all of the following works.

Packag Name Approximate Bid Cost of Period of #Class of

e No. of work value of works security document completion Registration /

(Rs.) (Rs.) Category of

1 As Per NIT & 12,89,88,378-00 12,90,000/- 18,000/- 30-Months “Class–AA & Special

Details Given Building Category-l”

Name of Work: CONSTRUCTION WORK OF TWON HALL, AT FINAL T.P.S.NO. 01 BHARUCH, O.P.NO.

09, AT. BHARUCH DIST. BHARUCH, UNDER SWARNIM JAYANTI MUKHYAMANTRI

SHAHERI VIKAS YOJNA (UNIQUE IDENTITY) YEAR-2025-26. (Second Call)

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online NIT at

website https://tender.nprocure.com/

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee /

T e n d e r F e e t h r o u g h D e m a n d D r a f t o n l y o f a n y S c h e d u l e Bank payable

at Bharuch and in favor of ‘Chief Officer, Bharuch Nagarpalika. Once the Bid is received

online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee / DD against Bid

Security / EMD shall be submitted in electronic format through online (by scanning) while

uploading the bid, this submission shall mean that bid document / tender fee and Bid Security

/ EMD has been received. Accordingly, the offer of only those shall be opened whose Bid

Document / Tender Fee and Bid Security / EMD have been received electronically. However,

for the purpose of realization of Demand Draft, and FDR / Bank Guarantee / DD bidder shall

send the same in original through R.P.A.D. so as to reach to ‘Chief Officer, Bharuch

Nagarpalika within mentioned in NIT (Days) from the last day of bid submission.

Penetrative action for not submitting Demand Draft / FDR / Bank Guarantee in original to

Chief Officer / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the online NIT

at website https://tender.nprocure.com/ in the presence of the bidders or their authorized

representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids will

be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on ………………………………at ………………………..hrs. at the

office of to clarify the issues and to answer questions on any matter that may be

raised at that stage as stated in clause 9.2 of ‘instructions to Bidders’ of the bidding

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be

rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the bidder

cannot modify / edit / withdraw their submitted offer in any case. No written or online

request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender are

liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder

will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the format

given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly in

electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past, it

shall not be deemed to be a ground / reason for not giving required information for this

L. Information supplied for earlier projects shall not be considered while evaluation of this

bid. The Government will not ask for any other information, unless it is found absolutely

necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

INSTRUCTIONS TO BIDDERS (ITB)

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding Documents 14 26. Examination of Bids and

Determination of

9. Clarification of Bidding 14 27. Correction of Errors

10. Amendment of Bidding 14 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and Payment 16 32. Employer’s Right to Accept

any Bid and to Reject any or all

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as defined in

these documents and referred to as ‘the works”) detailed in the table given in IFB. The bidders may

submit bids for any or all of the works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended completion date

specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives (bidder/

tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt. of India for

centrally sponsored projects.

2.2 The Detailed SBC and Structure Design as per site situation will be in the scope of Contractor. The

PMC/TPI/ULB will review the design. The bidder must submit all required dwgs and designs within

15 Days from the date of work order.

2.3 Defect Liability Period will be 36 Month.

2.4 Curing is mandatory for all concreting works and must be carried out for a minimum of 10 days using

proper curing methods, such as gunny bags or sand kyara (ponding), as instructed by the engineer-

in-charge. Failure to comply with the curing requirements will result in a penalty of Rs. 1,000/- per

day. Additionally, the bidder must maintain records and evidence of the curing process, including

geo-tagged photographs with latitude, longitude, date, and time information. These photographs

must be submitted at the time of the Running Account (RA) Bill or Final Bill for verification.

2.5 All material testing, mix designs, structural designs, or any other tests required prior to the

commencement of work, during the construction period, or after completion during the defect

liability period, shall be carried out at the expense of the contracting agency. The municipality will

not bear any charges related to the testing procedures.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a statement that

the Bidder is neither associated, nor has been associated, directly or indirectly, with the consultant

or any other entity that has prepared the design, specifications, and other documents for the Project

or being proposed as Project Manager for the Contract. A firm that has been engaged by the

Employer to provide consulting services for the preparation or supervision of the works, and any of

its affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a preliminary

description of the proposed work method and schedule, including drawings and charts, as

necessary. The proposed methodology should include a program of construction backed with

equipment planning and deployment duly supported with broad calculations and quality assurance

procedures proposed to be adopted justifying their capability of execution and completion of work

as per technical specifications, within stipulated period of completion.

4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail criteria

regarding the Applicant’s general and particular experience, personnel and equipment

capabilities and financial positions, as demonstrated by the applicant’s responses in the forms

attached to the letter of application ( specified requirement for joint ventures are given under

para 4.6 below ) Subcontractors experience and resources shall not be taken in to account in

determining the applicants compliance with the qualifying criteria to qualify for more than one

contract, the applicant must demonstrate having experience and resources sufficient to meet the

aggregate of the qualification criteria for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the financial

figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2024-2025

Applicant should indicate actual figures of costs and amount for the works executed by them

without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency the above

enhanced multiplying factors will not be applied. Instead, the current market exchange rate

(State Bank of India BC Selling rate as on the last date of submission of the bid) will be applied for

the purpose of conversion of the amount in foreign currency into India rupees.

4.5.3. General Experience.

To qualify, each bidder in the same name and style should have achieved the following performances:

• List of Mandatory documents to be submitted

Affidavit for Authenticity of All the documents on Rs. 300/- Non-Judicial Stamp Paper also notarized

must be sent in physical form and scanned copy attached in Online form

a. Registration with “AA-class & Special Category-l” registration (Annexure- 1)

b. EMD/Bid Security /Tender Fee (Annexure- 2)

c. Solvency Certificate (Annexure- 3)

d. Turn Over Certificate with Audit Report (Annexure- 4)

e. Bid Capacity (Annexure- 5)

f. PF, PAN card, GST Certificate, ITR of last 5 year with C.A. certified (Annexure- 7)

g. All Forms and Other Certificate Mention in the Tender. (Annexure- 8)

h. All affidavits and undertaking (Annexure- 9)

i. site visit certificate on contractor’s letter head. (must be attached) (Annexure- 10)

j. AVAILABLE BID CAPACITY (must be attached) (Annexure- 11)

k. Litigation History (Annexure- 12)

l. The bidder must own an RMC digital plant of minimum 30 Cumt/hour capacity and submit valid proof of

ownership along with the tender. If the bidder does not own such a plant, they shall submit a duly

notarized MoU on non-judicial stamp paper with the owner of the RMC plant. The RMC plant covered

under such MoU must be located within a maximum distance of 20 km from the work site. (Annexure-

m. Contactor should not be black listed anywhere in India Written on Company latter pad (must be

attached.) (Annexure- 14)

n. ESIC (Employees' State Insurance Corporation) certificate Must Be Attached

If bidder fails to submit above documents or mandatory criteria are not fulfilled, bidder shall be considered as

not qualified and their financial bid shall not be open. To qualify, each bidder in the same name and style

should have achieved the following performances:

a. Registration: The contractor shall have a registration with State/Central Government or State Water Supply

Boards or in Municipal Corporation in 'AA' Class and Special Category-1 (Building). Supporting documents to

be submitted in hard copy. Also, the bidders shall have A class or above contractor registration in R&B

Electrical Division Individual or MOU. The bidder is required to submit the evidence of the same.

b. EMD and Tender Fees

As per tender notice.

c. Solvency Certificate

Bank Solvency of minimum 20% of Estimated Tender Amount Solvency Value Certificate of the organization

should be of current calendar Year issued by Nationalized Bank or Bank listed as per latest GR of. Finance

Department GR. No: FD/MSM/efile/4/2023/0057/DMO, Date:21.04.2023. Such certificate should be issued on

Banker’s letter head.

4.5.3.1 TURNOVER:

Bidder must have achieved minimum average annual financial turnover (at current price level) from

contract receipt of works (in all classes of civil engineering construction works only) of 50% of the

estimated cost in Last three financial years i.e., from April 2022 to March

The details pertaining to turnover for the year April 2022 to March 2025 shall be certified by Chartered

Accountant on his own letter head and duly attested. Turnover of financial year 2024-25 shall be

considered subject to submission of provisional/audited certificate from chartered accountant by the

4.5.3.2 SIMILAR NATURE OF WORK:

Experience of having successfully completed Work works during last 5 years ending last day of month

previous to the one in which applications are invited should be either of the following: (Experience

certificate of Govt./Semi Govt body) if form-3A Submitted of Combined/Package work, the details of

Component wise work and amount as per criteria shown in form-3A is necessary Submission of

completion certificate in Form-3A format. And Form-3A of Completed Work in Joint Venture are not

Valid. The Form-3A of Completed work by agency only. (Running Bill Detail are Not Valid).

I. One Building/Fire Hydrant System/Furniture/Acoustic/Ele. Work/Stage Lighting/Generator

Set/Audio Visual System/C.C.T.V. Surveillance System/H.V.A.C. System /Similar Type

completed works costing not less than the amount equal to 40% of the Estimated cost Rs.

(Note. Above all Criteria Must be Fulfilled in Single Project)

4.5.3.3 AVAILABLE BID CAPACITY

The Bidder who fulfils the qualifying criteria mentioned above shall be qualified only if he fulfils the

requirement of bidder’s capacity. The bidding capacity of any tender/ Bidder is required to be more than

or equal to the estimated cost of the work i.e., As per Tender amount. The bidder’s capacity shall be

computed as shown below.

Available Bid Capacity = [(A x N x 2.0) - B)]

Maximum value of construction works executed in any one year during the last Five years updated at

the financial year updated at 2024-25 Price level.

B = Value of the existing commitments as on date of bid submission for works (complete or partial) to be

completed in the next (30 Months). The details shall be countersigned by the Executive Engineer or

the equivalent officer of the employer on whose behalf the firm is carrying out the works.

Also, declaration of financial liabilities, work on hand/completed projects on Rs.300/- non-Judicial

In the case of a Joint Venture (Not Applicable), parameters A and B shall be determined based on

details pertaining to such partners who propose to undertake physical execution of work and in

proportion to their participation/stake as specified in respective clause in the tender documents.

N = Years prescribed for completion of the work for which bids are invited. - (30 Months)

If the Tender has been invited as a Package/Slice Minimum aggregate required Bid Capacity shall be considered

and accordingly the Bidder may qualify for less number of Packages/Slices. In case of individual Tenders (not

invited in a single Basket) the Bidder may qualify for a particular work (based on his Technical Bid), but at the

time of evaluation of Price Bid, if a greater number of such individual Bids are evaluated simultaneously,

aggregate Bid Capacity shall be considered. In such a case, if the Bidder does not have adequate capacity for all

the Bids in which his Bid is the lowest responsive Bid, he may be considered for a smaller number of Bids.

Decision of the Employer based on the least cost combination as may be the most advantageous to Competent

authority shall be final and binding to all the Bidders.

(a) The statement showing the value and details of completed works, existing commitments and ongoing works

as well as the stipulated period of completion remaining for each of the work listed should be

countersigned by the officer not below the rank of an Engineer-In-Charge.

(b) The certificate for past performance should be as per prescribed Performa in Form11...

(c) The Bidders are required to upload latest client’s certificates in Form-11 (or in any format with yearly

breakup) obtained from the concerned authorities/ employers towards proof of their having executed

contracts satisfactorily along with their bids. The quantities involved should be certified by the top

executive of the firm in the prescribed Performa in Form 11 (or in any format with yearly breakup) of

(d) Physical and Financial Performance of Any Work Not Supported By Client Certificate in Form-11 or In Any

Form Will Not Be Considered For Qualification.

(e) The applicant Bidder must provide by uploading evidence of having adequate experience. The bid should

include supporting certificate or report relating to physical, financial, technical and other capability of

Bidder in their original language along with certified translation of relevant portion of the certificate/ report

in English. The Bidder should furnish the information about financial capability in Rupees only.

(f) Depending upon the actual bid capacity assessed and other qualifying requirements, the applicant will be

qualified for the work.

(g) The bidder is required to submit the declaration of his financial liabilities, work on hand/completed projects

on Rs.300/- non-Judicial stamp paper. In case of false statement/ declaration the bidder shall be liable for

penal action. Further, the details furnished in the relevant form as per tender should be in line to the

declaration by the bidder.

(h) The criteria mentioned above at shall be evaluated based on the details submitted with the documents.

Such bidder shall have to submit the details in the prescribed Performa which are applicable to them.

Bidders should read the note under each Form/Annexure carefully and submit the details accordingly.

(i) Turnover of previous year and cost of completed / executed similar nature of work/ O&M shall be given

additional weightage of ten percent per year to bring them to 2024-2025 Price level to account for price

escalation as illustrated below:

Effective cost of executed work

Turnover/ Cost of

Financial Year at previous completed financial

Executed work/O&M

year’s price level

(i) Financial year means period beginning from the 1st April to 31st March of the next year.

(ii) The details pertaining to Turnover for the year 2018-19 to 2024-25 and the details pertaining to Net Cash

Accrual, Net Worth and Net Working Capital for the year 2018-2019 to 2024-2025 shall be certified by

Chartered Accountant on his own letter head and duly attested. The cost of material supplied by the

Government/ Client shall not be taken into account for experience against Turnover & Similar nature of

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major equipment to

attain the completion of works in accordance with the prescribed construction schedule are

shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their bid, a detailed

construction planning and methodology supported with layout and necessary drawings and

calculations to allow the employer to review their proposals. The numbers, types and capacities

of each plant/equipment shall be shown in the proposals along with the cycle time for each

operation for the given production capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit

facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must demonstrate

the soundness of the applicant’s financial position, showing long – term profitability including an

estimated financial projection for the next two years If necessary, the employer will make

inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five years. A consistent

history of awards against the Applicant or any partner of a joint venture may result in failure

of the applicant.( Notarized on Rs.300/- non-Judicial stamp paper.)

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if they

Made misleading or false representation in the forms, statements submitted, and / or Record of

poor performance such as abandoning the work, rescinding of contract for which the reasons are

attributable to the non – performance of the contractor; consistent history of litigation awarded

against the applicant or financial failure due to bankruptcy. The rescinding of contract of a joint

venture on account of reasons other than non – performance, such as Most Experienced partner

of joint venture pulling out, court directions leading to breaking up of a joint venture before the

start of work, which are not attributable to the poor performance of the contractor will,

however, not affect the qualification of the individual partners.

4.6 JOINT VENTURE: – JV NOT APPLICABLE

4.7. Bid Capacity.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be disqualified

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly completing the

contract, inordinate delay in completion, litigation history, or financial failures etc.; and/ or

- participated in the previous bidding for the same work and had quoted unreasonably high

bid prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or participates in

more than one bid (other than as a subcontractor or in cases of alternatives that have been

permitted or requested) will cause all the proposals with the bidder’s participation to be

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid, and the

Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the Site

of work and its surrounding and obtain all information that may be necessary for preparing the

Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

Site visit certificate on contractor’s letter head.

The Municipality reserves the right to disqualify any bidder at its sole discretion without the obligation

to provide justification. Furthermore, the Municipality retains the absolute right to accept or reject any

bid without assigning any reason. The decisions of the Municipality in this regard shall be final and

binding, and no bidder shall have the right to initiate any legal proceedings or claims against the

Municipality's decision.

8. The bidders have a own Machinery of RMC Digital Plant, Proof of the own RMC Digital Plant must be

attached with the tender or in care of bidder want to work carried out by RMC Digital Plant on hire, The

MoU with RMC Digital Plant Owner (The plant is located within the limits of Bharuch Municipality.) and

Owner copy must be attached with MoU, and MOU must be on Rs.300 non-Judicial Stamp Paper and

also notarized.

9. If it is found necessary to change the conditions of the qualification criteria after the DTP is

approved, the municipality can change it as per the rules.

10. The Municipality reserves all rights to approve, reject or cancel the tenders.

(TO BE SUBMITTED PHYSICALLY)

Name of Work: CONSTRUCTION WORK OF TWON HALL, AT FINAL T.P.S. NO. 01 BHARUCH, O.P. NO. 09, AT.

BHARUCH DIST. BHARUCH, UNDER SWARNIM JAYANTI MUKHYAMANTRI SHAHERI VIKAS

YOJNA (UNIQUE IDENTITY) YEAR-2025-26. (Second Call)

I/We, ………………………………………………………………………age ………………years residing at

……………………………………………………………. hereby solemnly affirm that:

1. All general instruction, general terms and conditions, as well as special terms and conditions

laid down on all the pages of the tender form, have been read carefully and understood

properly by me which are completely acceptable to me and I agree to abide by the same.

2. I/We have submitted following certificates / Documents for T.E. as required as per general

terms and conditions as well as special terms and condition of the tender.

Sr.No Name of Document

3. All the certificates / permissions / documents / permits / affidavits are valid and current as

on date and have not been withdrawn / cancelled by the issuing authority.

4. It is clearly and distinctly understood by me that the tender is liable to be rejected if on

scrutiny at any time, any of the required certificates / permissions / documents / permits /

affidavits is/are found to be invalid / wrong / incorrect / misleading / fabricated / expired or

having any defect.

5. I/ We further undertake to produce on demand the original Certificate / Permission /

Documents / Permits for verification at any stage during the processing of the tender as well

as at any time asked to produce.

6. I/We also understand that failure to produce the documents in "Prescribed

Performa"(wherever applicable) as well as failure to give requisite information in the

prescribed Performa may result in to rejection of the tender.

7. My/Our firm has not been banned/debarred/black listed at least for three years (excluding

the current financial year) by any Government Department / State Government /

Government of India / Board / Corporation / Government Financial Institution in context to

purchase procedure through tender.

8. I/ We confirm that I/We have meticulously filled in, checked and verified the enclosed

documents / certificates / permissions / permits / affidavits / information etc. from every

aspect and the same are enclosed in order (l.e.in chronology)in which they are supposed to

be enclosed. Page numbers are given on each submitted document. Important information

in each document is "highlighted" with the help of "marker pen” as required.

9. The above certificates/ documents are enclosed separately and not on the Performa printed

from tender document.

10. I/ We say and submit that the Permanent Account Number (PAN)given by the Income Tax

Department is which is issued on the name of (Kindly mention here either name of the

Proprietor (in case of Proprietor Firm) or name of the tendering firm, whichever is

11. I/We understand that giving wrong information on oath amounts to forgery and perjury,

and I/We am/are aware of the consequences thereof, In case any information provided by

us are found to be false or incorrect, you have right to reject our bid at any stage including

forfeiture of our EMD/PBG/cancel the award of contract. In this event, This office reserves

the right to take legal action on me/us.

12. I/ We have physically signed & stamped all the above documents along with copy of tender

13. I/ We hereby confirm that all our quoted items meet or exceed the requirement and are

absolutely compliment with specification mentioned in the bid document.

14. My/Our Company has not filed any Writ Petition, Court matter and there is no court matter

filed by State Government and its Board Corporation, is pending against our company.

15. I/ We hereby commit that we have paid all outstanding amounts of dues / taxes/ cess/

charges /fees with interest and penalty.

16. In case of breach of any tender terms and conditions or deviation from bid specification

other than already specified as mentioned above, the decision of Tender Committee for

disqualification will be accepted by us.

Place: Stamp & Sign of the Tendered

(Signature and Seal of The Notary)

SITE VISIT CERTIFICATE

Hence, The Certificate Is Given. Today, on ..../..../2026, With The

Municipal Engineer Chief Officer

Bharuch Nagarpalika Bharuch Nagarpalika

Note: The Agency Will Have Submit Signed Copy the Same Online/Offline.

Affidavit regarding Termination / Blacklisting / Ban / Registration

kept in Abeyance.

Name of Work: - CONSTRUCTION WORK OF TWON HALL, AT FINAL T.P.S. NO.

BHARUCH, O.P. NO. 09, AT. BHARUCH DIST. BHARUCH, UNDER

SWARNIM JAYANTI MUKHYAMANTRI SHAHERI VIKAS YOJNA

(UNIQUE IDENTITY) YEAR-2025-26. (Second Call)

mine do hereby solemnly affirm and declare as under.

We are not under blacklist and/ or under ban and/or our

registration has not been kept under abeyance by any Central / State Government

Department, Board, Corporation, Municipal Corporation, Municipality, Government

Local Bodies, University etc., as on date of participating for bid.

Agency. Stamp & Sign.

B. BIDDING DOCUMENTS

11. Content of Bidding Documents

11.1 The set of bidding documents comprises the documents listed below and addenda issued in

accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder in

compliance to section 2 will be prepared by him and furnished as Volume- V in two parts (refer

8.3. The bidder is expected to examine carefully all instructions, conditions of contract, contract data,

forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings in the Bid

Document. Failure to comply with the requirements of Bid Documents shall be at the bidder’s

own risk. Pursuant to clause 26 hereof, bids which are not substantially responsive to the

requirements of the Bid Documents shall be rejected.

12. Clarification Bidding Documents

12.1 A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the invitation to

bid. The Employer will respond to any request for clarification which he received earlier than

15 days prior to the deadline for submission of bids. Employer’s response will be published on

website including a description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. Deleted.

9.2.2. Deleted.

9.2.3. Deleted.

9.2.4. Deleted.

9.2.5. Deleted.

13. Amendment of Bidding Documents

13.1 Before the deadline for submission of bids, the Employer may modify the bidding documents

by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will assume

no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into account in

preparing their bids, the Employer may, at his discretion, extend as necessary the deadline for

submission of bids, in accordance with Sub-Clause 20.2 below.

C. PREPARATION OF BIDS

14. Language of the Bid

14.1 All documents relating to the bid shall be in the English language.

15. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1) shall be

in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e. technical

as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

16.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced Bill

of Quantities submitted by the Bidder.

16.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for all items

of the Works described in the Bill of Quantities along with total bid price (Both in figures and

words). Items for which no rate or price is entered by the bidder will not be paid for by the Bill of

16.3 All duties, taxes, and other levies, except GST payable by the contractor under the contract, or

for any other cause shall be included in the rates, prices and total Bid Price submitted by the

Bidder. (GST will be paid extra)

16.5 The rates and prices quoted by the bidder are subject to adjustment during the performance of

the Contract in accordance with the provisions of Clause 47 of the Condition of Contract

(Irrespective of the time limit and Bid Amount)

17. Currencies of Bid and Payment

17.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

18. Bid Validity

18.1 Bids shall remain valid for a period of not less than 180 days after the deadline date forbid

submission specified in Clause

18.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may request

that the bidders may extend the period of validity for a specified period. A bidder may refuse the

request without forfeiting his bid security. A bidder agreeing to the request will not be required

or permitted to modify his bid, but will be required to extend the validity of his security for a

period of the extension, and in compliance with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in column 4 of

the table of IFB for this particular work. This Bid security shall be in favor of Employer as named

in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume III. (Bank

Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and

Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance

Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as

per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank approved by

the Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department of

Govt of Gujarat. Exemption Certificate is applicable only when Registration Certificate

of Appropriate Class and Category of Approved Contractors is required as eligible

criteria of bidder. (EMD Exemption not allowed)

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the bid shall

be valid for 45 days beyond the validity of the bid i.e. total validity of 180+45 = 225 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated in Sub-

Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the bid

validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed the

Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding documents,

including the conditions of contract (including mobilization advance or time for completion),

basic technical design as indicated in the drawing and specifications. Conditional offers or

alternative offers will not be considered further in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate parts to be uploaded.

D. SUBMISSION OF BIDS

19. Sealing and Marking of Bids

19.1. The Bidder shall submit the bid namely, Technical Proposal & Financial Proposal through online

by the help of Digital Signature Certificate.

-Technical Bid: To be opened on ___________ Hrs. (as per NIT) (date of Technical Bid opening) in

the presence of Evaluation Committee.

-Financial Bid: Not to be opened except with the approval of Evaluation Committee The contents

of Technical and Financial Bids will be as specified in clause

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified above

not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment in

accordance with Clause 10, in which case all right and obligation of the Employer and the bidders

previously subject to the original deadline will then be subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in Clause 20 or

pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as extended

pursuant to Clause 15.2 may result in the forfeiture of the Bid security pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to Clause

in the presence of the Bidders or their representatives who choose to attend at time, date and

the place specified in Appendix in the manner specified in Clauses 20 and 23.3, In the event of

the specified date of Bid opening being declared a holiday for the Employer, the Bids will be

opened at the appointed time and location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security furnished

with each bid will be announced. If the bid security furnished does not conform to the amount

and validity period as specified in the invitation for bid (ref. Column 4 and paragraph 3), and has

not been furnished in the form specified in Clause 16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with

valid bid security will be taken up for evaluation with respect to the Qualification

information and other information furnished in part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification Documents with

respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the Evaluation

Committee will finalize the list of responsive bidders whose financial bids are eligible for

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount and such other details as the Employer may consider appropriate, will be announced by

the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount, and such other details as the Employer may consider appropriate, will be announced

by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the “Financial Bid”

shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information disclosed to

those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids and

recommendations for the award of a contract shall not be disclosed to Bidders or any other

persons not officially concerned with such process until the award to the successful Bidder has

been announced. Any effort by Bidder to influence the Employer’s processing of Bids or award

decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his

discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates. The

request for clarification and the response shall be in writing or by e- mail, but no change in the

price or substances of the Bid shall be sought, offered, or permitted except as required to

confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his Bid

opening to the contract is awarded. If the Bidder wishes to bring additional information to the

notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each Bid (a)

meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly signed; (c) is

accompanied by the required securities and; (d) is substantially responsive to the requirements

of the Bidding document. During the detailed evaluation of the “Financial Bid”, the

responsiveness of the bids will be further determined with respect to the remaining bid

conditions, i.e., priced bill of quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions and

specifications of bidding documents, without material deviation or reservation. A material

deviation or reservation is one (a) which affects in any substantial way the scope, quality, or

performance of the Works; (b) which limits in any substantial way, inconsistent with the Bidding

documents, the Employer’s rights or the Bidder’s obligations under the Contract; or (c) whose

rectification would affect unfairly the competitive position of other Bidders presenting

substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and may

not subsequently be made responsive by correction or withdrawal of the non-conforming

deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially responsive

in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation and

deviations and other factors, which are in excess of the requirements of the Bidding documents

or otherwise result in unsolicited benefits for the Employer, shall not be taken in to account in

Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions of

Contact, during the period of implementation of the Contract, will not be taken in to account in

Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s estimate

of the cost of work to be performed under the contract the Employer may require the Bidder to

produce detailed consistency of those prices with the construction methods and schedule

proposed. After evaluation of the price analyses, the Employer may require that the amount of

the performance security set forth in Clause 34 be increased at the expense of the successful

/bidder to a level sufficient to protect the Employer against financial loss in the event of default

of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced low

and which cannot be substantiated satisfactorily by the bidder may be rejected as non-

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has been

(i) to be substantially responsive to the Bidding documents and who has offered the lowest

evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price which is the

lowest evaluation in any of the packages opened earlier than the one consideration.

In no case, the contract shall be awarded to any bidder whose available bid capacity is

less than the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract

will in such cases be awarded to the next lowest bidder at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and to

cancel the Bidding process and reject all Bids, at any time prior to the award of contract, without

thereby incurring any liability to the affected bidder or Bidder or any obligation to inform the

affected Bidder or Bidders of the grounds for the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer prior to

expiration of the Bid validity period by cable, telex or facsimile confirmed by registered letter.

This letter (hereinafter and in the condition of contract called the “Letter of Acceptance”) will

state the sum that the Employer will pay the Contractor in consideration of the execution,

completion, and maintenance of the Works by the Contractor as prescribed by the Contract

(hereinafter and in the Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful Bidder.

It will be signed by the Employer and to the successful Bidder, within 28 days following the

notification of award along with the Letter of Acceptance. Within 21 days of receipt, the

successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer will

promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall furnish to the

Employer an irrevocable and unconditional guarantee from a Bank in the form set forth in Section

8 (the “Performance Security”) for an amount equal to 5% (five percent) of its Contract Price. In

case of bids mentioned below, the successful Bidder, along with the Performance Security,

shall also furnish to the Authority an irrevocable and unconditional guarantee from a Bank in the

same form given at Section 8 towards an Additional Performance Security (The “Additional

Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but upto 20% of the

Estimated Project Cost, then the Additional Performance Security shall be calculated @ 20%

of the difference in the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus

10% of the Estimated Project Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the Estimated

Project Cost, then the Additional Performance Security shall be calculated @ 30% of the

difference in the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of

the Estimated Project Cost and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the Performance Security.

(D) The Performance Security shall be valid beyond 60(sixty) days of the Defects Liability Period

and the Additional Performance Security shall be valid beyond 28 (twenty-eight) days of

Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a Nationalized/Scheduled

Indian bank or (b) by a foreign bank located in India and acceptable to the Employer. As per

GoG Finance Department’s Circular No. FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023

or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

35 Advance Payment and Security (Advance payment not applicable)

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for award has

engaged in corrupt or fraudulent practices in completing for the contract in question and will

declare the firm ineligible, either indefinitely or for a stated period of time, to be awarded a

contract with National Highways Authority of India/ State PWD and any other agencies, if it at

any time determines that the firm has engaged in corrupt or fraudulent practices in completing

for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they propose to use on

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work (Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work as

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to be

executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is more

than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but more than

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be executed is less

than Rs. 5 lakhs. The Engineer so employed for the Government work must have sufficient

experience to handle the work independently. Such an Engineer shall have to stay at the site of

work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer, Employment of

a separate Engineer will not be necessary provided that the Engineer partner himself attends the

execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy Chief

Officer-in-charge of the work the Name, Qualifications, copy of marksheet, Colour Photograph and

the appointment order issued such engineers engaged for this contract work. If 15 days after issue

of work order such designated Site Engineers do not resume or do not remain present on site of

work, the recovery at the rate of Rs.15,000-00 per month per Engineer will be made from the

bills/deposit/dues of the contractor. Such recovery shall be non-refundable.

QUALIFICATION INFORMATION

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY OF CREDIT

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of Rs. To meet

their working capital requirements for executing the above during the contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under Government

of Gujarat/Government of India nor any contract awarded to us for such works have been

rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or corporation to

furnish pertinent information deemed necessary and requested by the Department to verify

this statement or regarding any (our) competence and general reputation.

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the Department/

Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I, the undersigned do hereby undertake…………………………………. ….. that our firm M/s

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 35 37 Bill of Quantities

2 Interpretation 36 38 Changes in the Quantities

3 Language and Law 36 39 Variations

4 Engineer’s Decisions 36 40 Payments for Variations

5 Delegations 36 41 Cash Flow Forecasts

6 Communications 36 42 Payment Certificates

7 Sub-Contractors 37 43 Payments

8 Other Contractors 37 44 Compensations Events

9 Personnel 37 45 Tax

10 Employer’s & Contractor Risk 37 46 Currencies

11 Employers Risks 37 47 Price Adjustment

12 Contractor’s Risk 37 48 Retention

13 Insurance 37 49 Liquidated damages

14 Site Investigations Reports 38 50 Bonus

15 Queries about the Contract 38 51 Advance Payment

16 Contractors to Construct the works 38 52 Securities

17 The Works to be Completed By 38 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 38 54 Cost of Repair

20 Discoveries 38 E. Finishing the Contract

21 Possession of the Site 38 55 Completion

22 Access to the Site 39 56 Taking Over

23 Instructions 39 57 Final Account

24 Disputes 39 58 Operating and Maintenance

25 Procedure for Disputes

26 Replacement of Dispute Review 39 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 40 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 40 F. Special Conditions of

30 Delays Ordered by The 40 63 Labour

Engineer 40 64 Compliance with labour regulations

31 Management Meetings 40 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

Conditions of Contract

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of Contract

but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part of the

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the

Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period. It consists of

the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise the

The Contractor is a person or corporate body whose Bid to carry out the Work has

been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the Contractor

to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as

adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated

from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the Works.

The Engineer is the person named in the Contract Data (or any other competent

person appointed and notified to the contractor to act in replacement of the Engineer) who is

responsible for supervising the Contractor, administering the Contract, certifying payments due

to the Contractor, issuing and valuing Variations to the Contract, awarding extensions of time,

and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the site to

construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of

The Intended Completion Date is the date on which it is intended that the Contractor shall

complete the Works. The Intended Completion Date is specified in the Contract Data. The

Intended Completion Date may be revised only by the Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical, electronic or

chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding documents and

are factual interpretive reports about the surface and subsurface conditions at the site.

Specifications means the Specifications of the works included in the Contract and any

modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall

commence execution of the works. It does not necessarily coincide with any of the Site

Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the Contractor to

carry out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the

Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The Works

are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also means

female or neuter and the other way around. Heading have no significance. Words have

their normal meaning under the language of the Contract unless specifically defined. The

Engineer will provide instructions clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the Conditions of

Contract to the Works, the Completion date, and Intended Completion Date apply to any

Section of the Works (other than references to the Completion Date and Intended

Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters

between the Employer and the Contractor in the role representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other people after

notifying the Contractor and may cancel any delegation after notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are effective

only when in writing. A notice shall be effective only when it is delivered (in terms of

Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in contract

data, with the approval of the engineer but may not assign the Contract without the

approval of the Employer in writing. Subcontracting shall not alter the Contractor’s

obligations. Sub-contracting of supply or specific items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for the part of

work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of other

Contractor. The Contractors shall as refer to in the Contract Data, also provide facilities

and services for them as described in the Schedule. The employer may modify the

schedule of other contractors and shall notify the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key Personnel

as referred to in the Contract Data to carry out the functions stated in the Schedule or

other personnel approved by the Engineer. The Engineer will approve any proposed

replacement of key personnel only if their qualifications, abilities, and relevant

experience are substantially equal to or better than those of the personnel listed in the

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure that the

person leaves the Site within seven days and has no further connection with the work in

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks, and the

Contractor carries the risks which these Contracts states are Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they directly

affect the execution of the Works, the risks of war, hostilities, invasion, act of foreign

enemies, rebellion, revolution, insurrection or military or usurped power, civil war, riot

commotion or disorder (unless restricted to the Contractor’s employees), and

contamination from any nuclear fuel or nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and death

which arise during and in consequence of the performance of the Contract other than

the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the Contractor,

insurance cover from the Start date to the end of the Defects Liability Period, in the

amounts and deductibles stated in the Contract data for the following events which are

due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the Engineer

for the Engineer’s approval before the Start Date. All such insurance shall provide for

compensation to be payable in the types and proportions of currencies required to

rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required, the

Employer may affect the insurance which the Contractor should have provided and

recover the premiums the Employer has paid from payments otherwise due to the

Contractor or, if no payment is due, the payment of the premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the approval of the

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports referred

to in the Contract Data, supplemented by any information available to the Bidder.

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the specification

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall carry

out the Works in accordance with the programme submitted by the Contractor, as

updated with the approval of the Engineer, and complete them by the Intended

Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of the

Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary

works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly discovered on

the site is the property of the Employer. The contractor is to notify the engineer of such

discoveries and carry out the Engineer’s instructions for dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If possession

of a part is not given by the date stated in the Contract Data the Employer is deemed to

have delayed the start of the relevant activities and this will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not handed

over to the Contractor, then contractor/ Employer may fore-close the contract.

Contractor/Employer has to foreclose the work within 30 days after lapse of 25%-time

limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer

access to the Site, to any place where work in connection with the Contract is being

carried out or is intended to be carried out and to any place where materials or plants

are being manufactured/ fabricated/ assembled for the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works which

comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts and

records relating to the performance of the Contractor and to have them audited by

auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either outside

the authority given to the Engineer by the Contract or that the decision was wrongly

taken, the decision shall be referred to #Chief Officer(Higher Authority)within 14 days of

the notification of the Engineer's decision. If the issue is not resolved, any party can refer

the matter for conciliation within 15 days from the decision given by the #Chief Officer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision

of the #Chief Officer, both the parties have to refer to the Regional Commissioner

Municipality concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Chief Officer, both the parties have to refer to the #ACEO GUDM,

Gandhinagar for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the dispute

to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the Contractor fails to

refer a claim / dispute to the Higher Authority within 14 days of the notification of the

Engineer's decision, the Contractor shall not be entitled to any additional payment/claim

if he doesn’t follow the above sequence in stipulated time and he should not stop the

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration procedure

stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the Engineer

for approval a Programme showing the general methods, arrangements orders, and

timing for all the activities in the works along with monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of the

remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme at

intervals no longer than the period stated in the Contract data. If the Contractor does not

submit an updated programme within this period, the Engineer may withhold the

amount stated in the Contract data from the next payment after the date on which the

overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s obligations.

The Contractor may revise the programme and submit it to the Engineer again at any

time. A revised programme is to show the effect of Variations and Compensations

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event occurs

or a Variation is issued which makes it impossible for completion to be achieved by the

Intended Completion Date without the Contractor taking steps to accelerate the

remaining work and which would cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended Completion

Date within 35 days of the Contractor asking the Engineer for a decision upon the effect

of a compensation event or Variation and submitting full supporting information. If the

Contractor has failed to give early warning of a delay or has failed to cooperate in dealing

with a delay, the delay by this failure shall not be considered in assessing the new

Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor for

extension of Intended Completion Date refer to the Employer his decision. The employer

shall in not more than 21 days communicate to the engineer the acceptance or otherwise

of the Engineer’s decision. If the employer fails to give his acceptance, the Engineer shall

not grant the extension and the contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity

within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a management

meeting. The business of a management meeting shall be to review the plans for

remaining work and to deal with matters raised in accordance with the early warning

31.2 The Engineer shall record the business of management meetings and is to provide copies

sthe parties for actions to be taken is to be decided by the Engineer either at the

management meeting or after the management meeting and stated in writing to all who

attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely future

events or circumstances that may adversely affect the quality of the work, increase the

Contract price or delay the execution of works. The Engineer may require the contractor

to provide an estimate of the expected effect of the future event or circumstance on the

contract price and completion date. The estimate is to be provided by the Contractor as

soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering proposals

for how the effect of such an event or circumstance can be avoided or reduced by

anyone involved in the work and in carrying out any resulting instruction of the Engineer.

C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and remedy at

his own expense any defect which may develop or may be noticed before the period

mentioned hereunder from the certified date of completion. The Engineer in charge shall

give the contractor a notice in writing about the defects and the contractor shall make

good the same within 15 days of receipt of the notice. In the case of failure on the part of

the contractor, the Engineer- in-charge may rectify or remove or re-execute the work at

the risk & cost of the contractor. The Engineer-in-charge shall be entitled to appropriate

the whole or any part of the amount of security deposit towards the expenses, if any,

Incurred by him in rectification, removal or re-execution. The Defects Liability period

shall be as under….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be

Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put tender), the

period shall be 36 (Thirty-Six) months from the certified date of completion or one

monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be 36 Months from the

certified date of completion which should include three monsoons.

(d) For original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user agency

following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be treated as

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular No.TNC/10/2016/Clause

17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year from the

date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the contractor

shall have to give four years free maintenance guarantee from the certified date of

completion. During this period the contractor shall visit the site every six months

along with the concerned Section Officer / Deputy Chief Officer and will examine the

work already carried out in this contract like road work, jungle cutting, side

shoulders, side gutter, road furniture, patta etc. and will prepare Km. wise inspection

report duly signed by all concerned and any defect observed shall be done within

days by the contractor at his risk and cost as per the direction of Engineer in charge.

The contractor needs to do videography of these visits and require to submit at the

time of release of FMG. If B.T. the surface during the maintenance period of 4 years

is worn out then agency shall have to provide renewal coating as per tender item as

directed by the Engineer-in- charge. The amount equivalent to 5% of each running

bill shall be withheld and will be released after the free maintenance guarantee

period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank guarantee

pledged in the name of Chief Officer after completion certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause for the

material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be withheld till

the miscellaneous items like earthwork in embankment / cutting for side shoulders,

side gutters, kilometer / indicator / guard stones, sign boards etc. are completed in

all respect by the contractor. After completion of the miscellaneous items, the above

said 2% withheld amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as per Govt.

letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing more than Rs.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate equipment. Till the

setting up of adequate laboratory is completed & reported of this to the engineer

(subject to due verification by engineer’s representative) by contractor in writing,

Rs.2,00,000/- shall be withheld. The qualified quality Engineer shall be deployed

exclusively for this contract by the contractors. If quality Engineer is not deployed by

contractor within one month after the date of work order, the amount equivalent to

Rs.20,000 per month shall be recovered till the actual deployment of quality

engineer. The amount so recovered towards the deployment of quality engineers

shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/2006/35/C,

dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk and

cost, the existing lane(s) of the road so that the traffic worthiness and safety thereof

are at no time materially inferior as compared to their condition 10 (ten) days prior

to the date of the Agreement, and shall undertake the necessary repair and

maintenance works for this purpose; provided that the Contractor may, at his cost,

interrupt and divert the flow of traffic if such interruption and diversion is necessary

for the efficient progress of works and conforms to Good Industry Practice;

provided further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of the Chief Officer which approval

shall not be unreasonably withheld. For the avoidance of doubt, it is agreed that the

Contractor shall at all times be responsible for ensuring safe operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of any defects

that are found. Such checking shall not affect the Contractor’s responsibilities the

Engineer may instruct the Contractor to search for a Defect and to uncover and test any

work that the Engineer considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it does, the

Contractor shall pay for the test and any samples. If there is no defect the test shall be a

Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the contractor for

testing the quality of material workmanship, irrespective of actual charges.

34.3 Agency has to establish testing laboratory on site for the various test to be carried out in

the work for this purpose agency shall construct a pukka laboratory building with all

facility on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of the

defects Liability Period, which begins at Completion and is defined in the contract data.

The Defects Liability Period shall be extended for as long as Defects remain to be

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified defect

within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the Engineer’s

notice, the Engineer will assess the cost of having the Defect corrected, and the

Contractor will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation, testing

and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is paid for

the quantity of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the original

specifications , drawings, designs and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be bound

to carry out the work in accordance with any instruction in this connection which may be

given to him in writing signed by the Engineer and such alteration shall not invalidate the

contract and any additional work which the contractor may be directed to do in the

manner above specified as part of the work shall be carried out by the contractor on the

same conditions in all respects on which he agreed to do the main work and at the same

rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender by more

than 130%, the contractor will be paid for the quantity in excess of 130%, at the rate

entered in the SOR of the year during which the excess in quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is specified

in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the one

involving additional or altered class of work; where there are more than one comparable

items, the item of the contract which is nearest in comparison with regard to class or

classes of the work involved shall be selected and the decision of the Chief Officer as to

the nearest comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be

carried out at the rate entered in the Schedule of Rates of the division for the year in

which the tender was received, increased or decreased by the percentage by which the

tender amount is more or less as compared to the amount arrived at the rates in the

“Schedule of Rates” of the Division in the year in which the tender was received. If the

Schedule of rates of the Division does not contain all the items, the percentage increase

or decrease of the tender shall be calculated considering such items which were included

in the “Scheduled Rates” of the division for the year and for materials consumed on such

item the rate to be charged would be the basic rate taken into account for fixing the rate

in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be

carried out at the rate decided by the competent authorities on the basis of detailed rate

analysis after hearing the contractor before a Committee of two Chief Officers stationed

at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of Rates”

of the Division is ordered to be carried out before the rate is agreed upon, then the

contractor shall within seven days of the date of receipt by him of the order to carry out

the work, inform the Engineer-in-charge of the rate, which it is his intention to charge for

such class of work and if the Engineer in charge does not agree to this rates, he shall by

notice in writing be at liberty to cancel his order to carry out such class of work and

arrange to carry it out in such manner as he may consider it advisable, provided always

that if the contractor shall commence work or incur any expenditure in regard thereof

before the rates shall have been determined as lastly herein before mentioned, then in

such cases he shall only be entitled to be paid in respect of the work carried out or

expenditure incurred by him prior to the date of the determination of the rate as

aforesaid according to such rate or rates as shall be fixed by the Engineer-in-charge. In

the event of the dispute, the decision of the Chief Officer of the Circle shall be final.

Where, however, the work is to be executed according to the designs, drawings

and specifications recommended by the contractor and accepted by the competent

authority, the alternation above referred to shall be within the scope of such designs,

drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion

that the increase in the cost occasioned by alterations bears to the cost of the original

work and the certificate of the Engineer-in-charge as to such proportion shall be final and

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with an

updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated value

of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and certify

the amount to be paid to the Contractor after taking in to account any credit or debit for

the month in question in respect of materials for the works in the relevant amounts and

under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items in the

Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and compensation

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of later

43.1 Payments shall be adjusted for deductions for advance payments, retention, other

recoveries in terms of the contract and taxes at source, as applicable under the law. The

Employer shall pay the Contractor the amounts certified by the Engineer within 28 days

of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to the

Contractor will be made by the Employer. Hence, it is the responsibility of the contractor

to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid by the

Employer and shall be deemed covered by other rates and prices in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site Possession

date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed beyond

the Intended Completion Date then Authority will approve EOT with eligible contractual

price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on due date

of bid submission excluding GST. However, any subsequent changes in the tax structure

by Government after due date of bid submission will be compensated (+/-) on availability

or submission of actual documentation. Contractor will have to intimate Engineer

regarding changes occurred in the tax structure after bid submission. If the contractor

fails to provide such information and if any financial obligation may arise due to change

in tax structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the contractor to

pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of labour,

materials, fuels and lubricants in accordance with the following principles and

procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given in the

contract data up to end of the initial intended completion date or extensions granted

by the Engineer and shall not apply to the work carried out beyond the stipulated

time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the formula given

in the contract data.

(c) Following expressions and meanings during to the work done during each month

R = Total value of work done during the month. It would include the amount of

secured advance granted, if any, during the month less the amount of secured

advance recovered, if any during the month. It will exclude value for works executed

under variations for which price adjustment will be worked separately based on the

terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor is not

covered by the provisions of this or other clause in the contract, the unit rates and prices

included in the contract shall be deemed to include amounts to cover the contingency of

such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion stated in

the Contract Data until Completion of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is repaid to the

48.2 On Completion of the whole of the Works half the total amount retained is repaid to the

Contractor and half when the Defects Liability Period has passed and the Engineer has

certified that all Defects notified by the Engineer to the Contractor before the end of this

period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention money with

an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by the

Employer under the provision of this clause, Employer shall consider the said request of

the Contractor provided that the refund hereunder shall be made in tranches of not less

than 1% (One Percent) of the Contract Price and Contractor furnishes an irrevocable and

unconditional Bank guarantee for an equal amount substantially in the format of Bank

Guarantee for Performance Guarantee enclosed with SBD and valid up to 60 day beyond

the scheduled / extended Defects Liability Period. On completion of the whole works, the

contractor has however an option to submit a fresh irrevocable and unconditional Bank

Guarantee for an amount equal to 5% of the total value of work executed substantially in

the format of Bank Guarantee for Performance Guarantee enclosed with SBD and valid

up to 60 days beyond the Defect Liability Period and yet refund the Retention Money

Bank Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated

in the Contract Data for each day that the Completion Date is later than the Intended

Completion Date (for the whole works or the milestone as stated in the contract data).

The total amount of liquidated damages shall not exceed the amount defined in the

The total amount of liquidated damages shall not exceed the amount defined in the

Contract Data. The Employer may deduct liquidated damages from payment due to the

Contractor. Payment of liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been paid,

the Engineer shall correct any overpayment of liquidated damages by the Contractor by

adjusting the next payment certificate. The Contractor shall not be entitled for any

interest on the over payment calculated from the date of payment to the date of

49.3 If the contractor fails to comply with the time for completion as stipulated in the tender,

then the contractor shall pay to the employer the relevant sum stated in the Contract

Data as Liquidated damages for such default and not as penalty for everyday or part of

day which shall elapse between relevant time for completion and the date stated in the

taking over certificate of the whole of the works on the relevant section, subject to the

limit stated in the contract data.

The employer may, without prejudice to any other method of recovery deduct

the amount of such damages from any monies due or to become due to the contractor.

The payment or deduction of such damages shall not relieve the contractor from his

obligation to complete the works on from any other of his obligations and liabilities

under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any

Section, a Taking Over Certificate has been issued for any part of the Works or of a

Section, the liquidated damages for delay in completion of the remainder of the Works

or of that Section shall, for any period of delay after the date stated in such Taking-Over-

Certificate, and in the absence of alternative provisions in the Contract, be reduced in the

proportion which the value of the part so certified bears to the value of the whole of the

Works or Section, as applicable. The provisions of this Sub-clause shall only apply to the

rate of liquidated damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the intended

Completion Date prescribed in Contract Data the Employer shall pay to the contractor a

sum stated in Contract Data as bonus for every completed month but subjected to

maximum amount as stated in Contract Data; which shall elapse between the date of

completion of all items of works as stipulated in the contract, including variations

ordered by the Engineer and the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit of the

works is equal or more than 6 months. The bonus would be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two installments

except in special circumstances for which the reason to be Recorded in writing) to the

Contractor of the amounts stated in the Contract Date by the date stated in the Contract

Date, against provision by the Contactor of an Unconditional Bank Guarantee in a form

and by a bank acceptable to the Employer in amounts and currencies equal to be at least

110% of the advance payment. The guarantee shall remain effective until the advance

payment has been repaid, but the amount of the guarantee shall be progressively

reduced by the amounts repaid by the Contractor. The Mobilization advance would be

deemed as interest bearing advance at an interest rate of 10 % to be compounded,

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The Contractor

shall demonstrate that advance payment has been used in this way by supplying copies

of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the advance

payment or its repayment in assessing valuations of work done, variations, price

adjustments, Compensation Events, or Liquidated damages.

51.4 Secured Advance

The Engineer shall make advance payment in respect of materials intended for but not yet

incorporated in the works in accordance with conditions stipulated in the contract Data.

52.1 The performance Security (including additional security for unbalanced bids) shall be

provided to the Employer no later than the date specified in the Letter of Acceptance

and shall be issued in an amount and form and by a bank or surety acceptable to the

Employer, and denominated in Indian Rupees. The performance Security shall be valid

until a date 60 days from the date of expiry of Defects Liability Period and the additional

security for unbalanced bids shall be valid until a date 28 days from the date of issue of

the certificate of completion.

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works between the

Start date and the end of Defects Correction periods shall be remedied by the Contractor

at the Contractor’s cost if the loss or damages arises from the Contractor’s acts or

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the

works and the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the Engineer

issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount

57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount

that the Contractor considers payable as full and final settlement of all claims under the

Contract for items before the end of the Defects Liability Period. The Engineer shall issue

a Defect Liability Certificate and certify any final payment that is due to the Contractor

within 56 days of receiving the Contractor's account if it is correct and complete. If it is

not, the Engineer shall issue within 56 days a schedule that states the scope of the

corrections or additions that are necessary. If the Final Account is still unsatisfactory after

it has been resubmitted, the Engineer shall decide on the amount payable to the

Contractor and issue a payment certificate, within 56 days of receiving the Contractor’s

revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and savings

in final account is observed, the Engineer/Employer shall be at liberty to restrict the final

payment of BOQ items to the lowest amount evaluated of the bids considering the final

quantities and the rates quoted including the rebates if any. Payment of variation items

shall however be made at the rates approved by the Employer, within 90 days from the

physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the

Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the

Contract data, or they do not receive the Engineer’s approval, the Engineer shall withhold

the amount stated in the Contract Data from payments due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party causes a

fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the following:

1. The contractor stops work for 28 days when no stoppage of work is shown on the

current programme and the stoppage has not been authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works and the

instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation other than

for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the Contractor

within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a fundamental

breach of Contract and the Contractor fails to correct it within a reasonable period

of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days for

which the maximum amount of liquidated damages can be paid as defined in the

Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering, giving,

receiving or soliciting of anything of value to influence the action of a public official in the

procurement process or in contract execution. “Fraudulent practice” means a

misrepresentation of facts in order to influence a procurement process or the execution

of a contract to the detriment of the borrower, and includes collusive practice among

Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-

competitive levels and to deprive the Borrower of the benefits of free and open

59.3 When either party to the Contract gives notice of a breach of contract to the Engineer for

a cause other than those listed under Sub Clause 59.2 above, the Engineer shall decide

whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for convenience.

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done less

advance payments received up to the date of the issue of the certificate, less

other recoveries due in terms of the contract, less taxes due to deducted at source as per

applicable law and less the percentage to apply to the work not completed as indicated

in the Contract data. Additional Liquidated Damages shall not apply. If the total amount

in the Contract data. Additional Liquidated Damages shall not apply. If the total amount

due to the Employer exceeds any payment due to the Contractor the difference shall be

a debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a fundamental

breach of Contract by the Employer, the Engineer shall issue a certificate for the value of

the work done, the cost of balance material brought by the contractor and available at

site, the reasonable cost of removal of equipment, repatriation of the Contractor’s

personnel employed solely on the works, and the Contractor’s cost of protecting and

securing the Works and less advance payment received up to the date of the certificate,

less other recoveries due in terms of the contract and less taxes due to deducted at

source as per applicable law.

61.1 All materials on the Site, Plant Equipment’s, Temporary Works and Works are deemed to

be property of the Employer, if the Contract is terminated because of a Contractor’s

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely outside

the control of either the Employer or the Contractor the Engineer shall certify that the

Contract has been frustrated. The Contractor shall make the Site safe and stop work as

quickly as possible after receiving this certificate and shall be paid for all work carried out

before receiving it and for any work carried out afterwards to which commitment was

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his own

arrangements for the engagement of all staff and labour, local or other, and for their

payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a return

in detail, in such form and at such intervals as the Engineer may prescribe, showing the

staff and the numbers of the several classes of labour from time to time employed by the

Contractor on the site and such other information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor shall

abide at all times by all existing labour enactments and rules made thereunder,

regulations, notification and bye laws of the State or central Government or local

authority and any other labour law (including rules), regulations, bye laws that may be

passed or notifications that may be issued under any labour law in future either by the

State or the Central Government or the local authority. Salient features of some of the

major labour laws that are applicable to the construction industry are given below. The

Contractor shall keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of the

provisions of any Act or rules made thereunder, regulations or notifications including

amendments. If the Employer is caused to pay or reimburse, such amounts as may be

necessary to cause or observe, or for observance of the provisions stipulated in the

notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the part

of the Contractor, the Engineer/employer shall have the right to deduct any money due

to the Contractor including his amount of performance security. The Employer/Engineer

shall also have the right to recover from the Contractor any sum required or estimated to

be required for making good the loss or damage suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be treated as

the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case of injury by

accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the Act on

satisfaction of certain conditions on separation if an employee has completed 5 years service

or more on death, the rate of 15 days wages for every completed year of service. The Act is

applicable to all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for monthly

contributions by the employer plus workers @ 10% or 8.33% The benefits payable under the

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits to women

employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for certain welfare

measures to be provided by the Contractor to contract labour and in case the Contractor fails

to provide, the same are required to be provided, by the Principal Employer by Law. The

principal Employer is required to take Certificate of Registration and the Contractor is

required to take license from the designated Officer. The Act is applicable to the

establishments or Contractor of Principal Employer, if they employ 20 or more contract

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the Minimum

Wages fixed by appropriate Government as per provisions of the Act, if the employment is a

scheduled employment. Construction of Building, Roads, Runways are scheduled

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to be paid,

when it will be paid and what deductions can be made from the wages of the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for work of

equal nature to Male and Female workers and for not making discrimination against female

employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments employing 20 or

more employees. The Act provides for payments of annual bonus subject to a minimum of

8.33% of wages and maximum of 20 % of wages to employees drawing Rs. 3500/- per

month or less. The bonus to be paid to employees getting Rs, 2500/- per month or above Rs.

3500/- per month shall be worked out by taking wages as Rs. 2500/- per month only.

The Act does not apply to certain establishments. The newly set-up establishments are

exempted for five years in certain circumstances. Some of the State Governments have

reduced the employment size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes illegal and

what are the requirements for laying off or retrenching the employees or closing down the

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all establishments

employing 100 or more workmen (employment size reduced by some of the State and

Central Government to 50). The Act provides for laying down rules governing the conditions

of employment by the Employer on matters provided in the Act and get the same certified

by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade unions of

workmen and employers. The Trade Unions registered under the Act have given certain

immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits employment of

children below 14 years of age in certain occupations and process and provides for

regulation of employment of children in all other occupations and processes. Employment

of Child labour is prohibited in Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of service) Act

1979:- The Act is applicable to an establishment which employs 5 or more inter-state

migrant workmen through an intermediary (who has recruited workmen in one state for

employment in the establishment situated in another state).The inter-state migrant

workmen, is an establishment to which this Act becomes applicable, are required to be

provided certain facilities such as housing, medical aid, traveling expenses from home upto

the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and Conditions

of Service) Act 1996 and the Cess Act of 1996:- All the establishments who carry on any

building or other constructions work and employ 10 or more workers are covered under this

All such establishments are required to pay cess at the rate not exceeding 2% of the cost of

construction as may be modified by the government. The Employer of the establishment is

required to provide safety measures at the Building or construction work and other welfare

measures, such as canteens, First Aid facilities, Ambulance, Housing accommodations for

workers near the workplace etc. The Employer to whom the Act applies has to obtain a

registration certificate from the Registering Officers appointed by the Government.

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans before setting

up a factory, health and safety provisions, welfare provisions, working hours, annual earned

leave and rendering information regarding accidents or dangerous occurrences to

designated authorities. It is applicable to premises employing 10 persons or more with aid

of power or 20 or more persons without the aid of power engaged in the manufacturing

Q) Royalty charges-The contractor shall pay the royalty to the competent authority as per rule.

The royalty charges paid shall be borne by the contractor and shall not be reimbursed by

R) Following Pollution control Acts and amendments made thereof from time to time shall

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management plan for best

energy use, waste management, the reduction of pollution as in EMS (Environmental

Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either outside

the authority given to the Engineer by the Contract or that the decision was wrongly

taken, the decision shall be referred to #Chief Officer (Higher Authority) within 14 days of

the notification of the Engineer's decision. If the issue is not resolved, any party can refer

the matter for conciliation within 15 days from the decision given by the #Chief Officer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of

the #Chief Officer, both the parties have to refer to the # Regional Commissioner

Municipality concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the

decision of the Chief Officer, both parties have to refer to the #ACEO GUDM,

Gandhinagar for the conciliation process.

If the dispute is not resolved through the conciliation process, contractor may

refer the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within 14 days of

the notification of the Engineer's decision, the Contractor shall not be entitled to any

additional payment/claim if he doesn’t follow the above sequence in stipulated time.

However, during such period, he would not stop the work in any case.

Clause Reference With respect To

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Address: ………………………………….

Name of authorized Representative (will be intimated later)

2. The Engineer is ………………………

Name of Authorized Representative: …………………………

3. The Defects Liability Period is ................. years from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice to proceed [CL.1.1]

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

30 Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 25% - 228 days.

Milestone 2 i.e. 50% - 456 days.

Milestone 3 i.e. 75% - 684 days.

Milestone 4 i.e. 100% - 912 days.

6. The Site is located at Bharuch Nagarpalika [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of ............................................. with items as per [CL.1.1]

B.O.Q. The works shall, inter alia, include the following, as Specified or as

Site clearance; setting – out and layout; widening of existing carriageway and

strengthening including camber corrections; construction of new road/

Parallel service road; bituminous pavements remodeling/construction of

Junctions, intersections, bus bays, lay-bays; supplying and placing of drainage

Channels, flumes, guard posts and guard other related items;

construction/extension of cross drainage works, bridge, approaches and other

related stones; protective works for roads/bridge; all aspects of quality

assurance of various components of the works; rectification of The defects in

the completed works during the Defects Liability Period; submission of “As-

built’’ drawings and any other related documents; and other item of work as

may be required to be carried out for completing the work in

accordance with the drawings and the provisions of the contract and to

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments and

bearing; prestressed/reinforced cement concrete superstructure; wearing

coat, hand railings, expansion joints, approach slabs, drainages spouts/ down

take pipes, arrangements for fixing light posts, water mains, utilities etc;

provision of suitably designed protective works; providing wing/return walls;

provision of road markings, road signs etc.; all aspects of quality assurance;

clearing the site and handing over the works on completion; rectification of

the defects during the Defects Liability Period and submission of “As-built”

drawings and other related documents; and other items of work as may be

required to be carried out for completing the works in accordance with the

drawings and the provisions of the contract and to Insure safety [CL.1.1]

(C) Other Items

Any Other Items as required to fulfill all contractual obligations as per the Bid [CL.2.3(9)]

10. The following documents also form part of the Contract:

As per clause 2-3

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 0% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death is Rs. 5 [CL13]

lakhs per occurrence with the number of occurrences limited to four. After each

occurrence, the contractor will pay an additional premium necessary to make

insurance valid for four occurrences always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be …………………….. [CL.21]

19. The period for submission of programme for approval of the engineer shall be 21 [CL. 27.1]

days from the issue of Letter of Acceptance.

20. The period between program updates will be 90 days. [CL.27.3]

21. The amount to be withheld for late submission of an updated [CL. 27.3]

programme shall be Rs. 1,00,000/-.

22. The following events shall also be Compensation Events [CL. 44]

Substantially adverse ground conditions encountered during the course of

execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring additional

mobilization by the contractor, e.g. ordinary soil to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps, etc. not

caused by the contractor.

(iv)Artesian conditions

(v) Seepage, erosion landslide

(vi)River training requiring protection of permanent work

Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

• If any of the commodities like Cement, Steel or Bitumen are not found

applicable in a work, the weight component of that commodities {i.e.

‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as indicated in SBD for the

purpose of Price Adjustment} shall be clubbed with the weight component of

‘Other Material’ (Pm), such that the gross % weight of the components shall

remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to labour

shall be paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for local labour

L0 = The consumer price index for industrial workers for the State on

days preceding the scheduled date of opening of technical Bids

as published by Labour Bureau, Ministry of Labour, Government

Li = The consumer price index for industrial workers for the State for

the month under consideration as published by the Labour

Bureau, Ministry of Labour, Government of India.

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of cement

procured by the contractor

Vc = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland

Cement on 28 days preceding the scheduled date of

opening of technical bid as published by the Office of

the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of

Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under consideration due to

changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products Rebars)

on 28 days preceding the date of opening of Bids as published by the Office of the

Economic Adviser, Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long Products Rebars)

for the month under consideration as published by Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of Commerce &

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long products

Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest centre on

the day 28 days prior to the scheduled date of opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest centre for the

15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and lubricant) shall

be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing consumer

pumps of IOC at the nearest centre on the day 28 prior to the date of opening of

Fi = The official retail price of HSD at the existing consumer pumps of IOC at the

nearest centre for the 15th day of the month of the under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has been

chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and Machinery

spare procured by the Contractor shall be paid in accordance with the following

Vp= Increase or decrease in the cost of work during the month under consideration

due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of machinery for

mining, quarrying and Construction for the month under consideration as

published Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of machinery

for mining, quarrying and Construction for the month under consideration as

published Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts has been

chosen to represent the Plant and Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials other than

cement, steel, bitumen and POL procured by the contractor shall be paid in

accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than cement, steel,

bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28 days

preceding the scheduled date of opening of technical Bids, as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the month under

consideration as published by the Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade, Ministry of Commerce &

Pm = Percentage of local material components (other than cement, steel,

bitumen and POL) of the work.

The following percentage will govern the price adjustment for the entire

1. Labour –Pl – 30 %

2. Cement – Pc – 20%

3. Steel - Ps – 5%

4. Bitumen – Pb – 0%

6. Plant & Machinery Spares Pp – 10%

7. Other Materials – Pm – 25%

25. The proportion of payments retained (retention money) shall be 6% {CL. 48} from each

bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49} delay in

completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest Thousand,

per day. For sectional Completion

(wherever specified In item 6 of Contract

data) (1/2000)th of initial contract price for

#5 km Section, rounded off to the nearest

thousand per day.

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given as

per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to Be

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the contract

period). The contractor may furnish

four bank guarantees of 2.5 % of each

valid for the full period.

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is satisfied

equipment. Total amount will That the equipment is required for

equipment. Total amount will That the equipment is required for

be subject to a maximum of performance of the contract) and on

5% of the Contract Price submission of unconditional Bank

amount of advance

iii Secured Deleted

Non-persish able

material Brought

(The advance payment will be paid to the Contractor no later than 28 days after fulfillment of

the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim payments

certified by the Engineer under the Contract. Deduction shall commence in the next Interim

Payment Certificate following that in which the

total of all such payments to the Contractor has reached not less than 20 percent of the

Contract Price or 6 (six) months from the date of payment of first installment of advance,

whichever period concludes earlier, and shall be made at the rate of 20 percent (collectively

for both Mobilization Advance and Equipment Advance) of the amounts of all Interim

Payment Certificate until such time as the loan has been repaid, always provided that the

loan shall be completely repaid prior to the expiry of the original time for completion

pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52} As a

percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to be decided after

evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58} are required

within 28 days of the issue of certificate of completion of the whole or section of the work, as

the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by the Date

required is Rs. 2,00,000.00.

37. The following events shall also be fundamentals breach of contract: {CL.59.2} “The

Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60} the

Employer’s additional cost for completing the Works shall be 20 per cent.

TECHNICAL SPECIFICATION

All technical specification of each items given in BOQ shall be followed as per Booklet “GENERAL TECHNICAL

SPECIFICATIONS FOR BUILDING WORK” and “GENERAL TECHNICAL SPECIFICATIONS FOR ROADG WORK” as

per issued by Road & building departments.

Table of Contents

Sr. No Description

Part-1.1: Basic specification

2 Relocation, Abandonment and Protection of Existing Utilities, Services andStructures

5 Earthwork and Excavation

6 Excavation Dewatering

7 Backfilling and Filling

9 Sheeting Shoring and Bracing

10 Anchors to Resist Uplift

11 Anti-Termite Treatment and Pesticides

12 Roads and Pavements

15 Structural Steel

16 Anchor Bolts

17 Painting and Protective Coating

PART-1: STANDARD BASIC SPECIFICATION

1.1 Confirmatory Topographical Surveys

Where a topographical survey is called for, or is otherwise necessary for the execution of the

works, the survey shall establish the following information:

a. Site location relative to existing developments

b. Location of reference points (temporary benchmarks etc.) and datum levels for

setting out and levelling

c. Site boundaries

d. Contoured plan showing existing site levels

e. Drainage patterns

f. Features of engineering significance, e.g., unstable ground, vegetation,

contaminated lands, previous use for landfill etc.

g. Means of access to site

h. Positions of utility service mains, pipelines, cables etc, if any.

1.2 Soil Investigations

Reports of sub-surface examinations made by the Contractor, including reports of studies,

where available, of the normal ground water level fluctuations. This information is being

supplied in good faith but any conclusions drawn from them will be at the Contractor’s

responsibility.

Prior to designing the foundations for structures that will impose a significant load, the

Contractor shall carry out a geotechnical survey in sufficient detail to confirm the validity of the

existing geotechnical data. The survey shall include boreholes under every structure that will

impose a significant load, including:

a. pumping stations;

b. water retaining structures;

c. dewatering facilities; and

d. all other tanks, silos etc. which will hold liquids or solids in bulk.

Where geotechnical data is unavailable for the area in which a foundation is to be constructed,

the Contractor shall carry out a full geotechnical survey and shall establish the following

a. the sequence, thickness and lateral extent of the soil strata and level of bedrock (if

b. the soil parameters and soil chemistry, including identification and classification,

contamination and toxic substances determined from tests on representative samples

of the soils and rock;

c. the groundwater conditions, variations and fluctuations; and

d. the in-situ load bearing capacity of the soil matrix.

Where off-site materials have to be used on the project, the Contractor shall, if the Employer’s

Representative so desires, make available certified soil test reports including information

regarding sieve analyses, plastic limits, liquid limits, maximum density, optimum moisture

contents and the credentials of the testing laboratory. The Contractor shall also submit a testing

schedule to ensure uniformity of materials supplied. Certificates, when required, shall be

submitted in triplicate.

Survey of Existing Underground Services

The Contractor is wholly responsible for the verification of information regarding existing

utilities and their location.

The Contractor shall conduct a detailed survey to accurately define the line location and

depthof existing buried pipes, ducts, cables and other services affected by the works and where

required update the drawings.

The Contractor shall establish the location and identify the function of all existing services

e. pass under the proposed location or within 1.5 metres of any proposed new

structure or extension to an existing structure

f. cross the proposed route of any new road, footpath, buried pipe, duct, cable orother

g. run within 1 metre of the proposed route of any new road, footpath, buried pipe,duct,

cable or other service.

1.3 Survey of Structures to be Modified or Demolished

1.4.1 Surveys to Establish Strength

The Contractor shall survey each existing structure for which:

a. the structure is to be maintained and incorporated into the new works;

b. the loads to which the structure will be subjected will be increased by more than 10% of

the current worst case load conditions; or

c. the structure itself will be modified in such a way as to affect its ability to withstand

For each such structure, the Contractor shall measure structural components on site, expose

parts of the foundations, examine the materials of construction etc. to an extent which, in

conjunction with any available drawings and design calculations for the structure, is sufficient

forthe strength of the structure to be confirmed.

Where drawings for the structure are available, the Contractor shall check the key dimensions

on site. The Contractor shall check all existing structural design calculations made available to

him prior to using the results of such calculations.

1.4.2 Structural Condition Survey

Prior to modifying any existing structure, the Contractor shall carry out a structural condition

survey to establish the extent of any of the following parameters:

◾ settlement and differential settlement

◾ distortion, abnormal deflections and cracking

◾ damage to and deterioration of surface finishes

◾ damage to and deterioration of doors, windows etc

1.4.3 Survey to Identify Hazards

For each structure which is to be modified or demolished under the Contract, in addition to

reviewing any available information about the materials used in constructing the structure or

which have been handled in the structure, the Contractor shall survey the structure to identify

any potentially hazardous materials such as asbestos. Where appropriate, the Contractor shall

carry out chemical or other appropriate tests to verify the identity of any materials that it is

believed may be hazardous.

The Contractor shall also identify other features, e.g. fragile roofs, flammable materials etc,

which could give rise to a hazard during the modification or demolition work.

1.4 Setting Out

Setting out and measurement shall comply with the methods and values of accuracy given in

ISO 1134: ‘Setting Out Buildings’.

2 Relocation, Abandonment and Protection of Existing Utilities, Services

The buried services survey must be reconfirmed by the Contractor with the utility authorities

The Contractor is responsible for liaison with the relevant authorities responsible for the

utilities, services and structures and establishing the authority’s technical requirements and

the protocols and planning requirements for their relocation, abandonment and protection and

incorporating these requirements into the Contractor’s programme.

Unless specifically required by the authority responsible for a particular service, the

Contractor is responsible for the relocation (permanent or temporary), abandonment and

protection of existing utilities, services and structures required to complete the works.

All utility lines and structures, whether indicated on any drawings or not, which remain in

service shall be protected by the Contractor from any damage likely to result from his

operations. The Contractor shall be solely responsible for any damage to other utilities as well

as any consequential damage/loss as a result of such damage.

The Contractor is responsible for the design of any temporary or permanent works required to

temporarily or permanently support or relocate services and structures during the works and

demonstrate the adequacy of his designs. Any relocation of services and structures during the

works shall be shown on the as-constructed drawings.

Before starting any section of the works, the Contractor shall disconnect or arrange for the

disconnection of any utility services designated to be removed, performing such work in

accordance with the requirements of the utility company.

The Contractor shall preserve in operational condition any active utilities traversing the site that

are designated to remain in operation until the new facilities have been constructed and

Where damage is likely to result from his operations, the Contractor shall relocate the utility to

the approval of the Employer’s Representative and the utility authority.

In the case of any utility whose location or existence is unknown, but which is encountered

during the course of the work, the Contractor shall immediately inform the Employer’s

Representative of such discovery and the Contractor shall either relocate the utility or

undertaketo have it relocated.

Demolition work includes, but is not necessarily limited to, the following tasks:

a. Demolition, removal and disposal of existing structures, mechanical and electrical

installations, pipelines and other buried structures and services described in the Employer’s

Requirements at the project sites or included within the project working areas.

b. Demolition, removal and disposal of those structures, mechanical and electrical installations,

pipelines and other buried services encountered during excavation which are not required

to be retained for future use.

c. Temporary and/or permanent relocation of existing utilities and other buried services to be

retained for future use which are either encountered or affected by demolition works.

d. Temporary and permanent support and protection of existing utilities and other buried

services affected by or encountered during demolition works which are to be retained for

e. Temporary and permanent support for existing above ground and buried structures affected

by or encountered during demolition works.

f. Filling, backfilling and compaction to grade level further to demolition and removal.

The Contractor shall complete, at a minimum, the tasks included in the following paragraphs in

the execution of dismantling, demolition and removal of the required items and shall submit a

detailed execution and safety plan to the Employer’s Representative for inspection prior to

commencing his activities.

3.2 Existing Services, Utilities and Structures

Work shall be carried out in such a way that no damage is caused to the adjoining utilities, work

or property and precautions shall be taken to minimise dust- nuisance.

3.3 Temporary Fencing and Hoarding

The Contractor shall erect a fence around the perimeter of the safe working area required for

demolition and shall demonstrate to the Employer’s Representative that the extent of this area

fulfils safety requirements.

The Contractor shall provide hoarding as required and to the satisfaction of the Employer’s

Representative, to protect all those who may be affected by those works.

3.4 Demolition and Reinstatement

The Contractor shall demolish the required structures in accordance with the detailed

execution plan submitted to the Employer’s Representative.

Dismantling shall be commenced in a systematic manner. All materials which are to be

dismantled at height, such as during the demolishing of roofs, shall be carefully lowered to the

ground and not dropped.

The Contractor shall remove and dispose of demolition waste off-site, in accordance with the

regulatory requirements.

The Contractor shall backfill excavated areas and voids due to demolition or the removal of

materials, immediately. Backfilling and compaction shall be suitable for the final requirements

at that location. As a minimum, backfilling shall include compacted hardcore to 300mm below

grade level and granular fill or topsoil to grade as appropriate.

3.5 Removal of Debris

Any serviceable material obtained during dismantling or demolition shall be separated out and

stacked properly. All unserviceable materials shall be disposed of from the site and the site left

in a neat and orderly condition, to the satisfaction of the Employer’s Representative and in

accordance with prevailing regulations.

All the demolition areas shall be rendered clean of all debris. After the removal of any doors,

windows chowkhats etc and unless otherwise required, the sides of jambs, sills, soffits etc shall

be plastered in 1:3 cement mortar with neeru finish to render sides, corners, edges etc. true

3.7 Asbestos Based Materials:

Asbestos based materials may be present in buildings to be demolished under this contract.

If any suspected asbestos based materials are discovered during demolition work this shall be

reported immediately to the Employer’s Representative.

Removal of asbestos based materials shall be carried out by a specialist, licensed sub-

contractor prior to any other works starting in the location.

4.1 The site shall be landscaped once the Works are substantially complete. Landscaping area shall

be marked in the layout plan of STP site. The area of landscaping shall not be less than 33% of

the proposed plant layout area.

4.2 Landscaping shall include planting of suitable trees and development of lawn/grassed areas.

Landscaping in general shall meet ecological and environmental conditions of the site. Road

widths shall determine the size of the tree height and spread to be selected for planting. Trees

suitable for local conditions shall be selected as approved by the Engineer. Medicinal and fruit

trees shall be avoided. Landscaping shall be maintained in good condition till the completion of

4.3 Clearance of Large Trees, Structures etc

Clearance of large trees and structures shall include the removal of large trees, stumps and

structures or parts thereof lying within the site of the works as demarcated at the site.

4.4 Removal of Top Soil

All shrubs, vegetation and other plants shall be removed and cleared from the site and disposed

Topsoil shall be carefully stripped and stored at a suitable location on the site, separate from

other excavated material. Excess topsoil and topsoil unsuitable for landscaping and grassing

shall be removed from the site and disposed of.

All debris and material unsuitable for re-use at the site shall be excavated to a depth of 30 cm

shall be removed from the site.

Areas of exposed soil shall be graded, landscaped and planted to produce a neat and attractive

environment not subject to ponding.

Where required, areas shall be refilled to correct grade with selected suitable excavated

material from the site, or suitable material imported to the site. The quality and compaction of

such fill or embankments shall be in accordance with the requirements of Section

Backfilling and compaction shall be suitable for the final requirements at the given location. As

a minimum, backfilling shall include compacted hardcore to 300mm below grade level and

granular fill or topsoil to grade as appropriate.

The Contractor shall, where necessary, refill and compact any existing pits, wells, existing dry-

wells or other areas where the levels are below the general finished grade.

4.6 Grassing and

1 In addition to top soiling, landscaping includes the supply, installation, laying-out and

stocking of flower beds and rockeries, planting of trees and shrubs and for the seeding

or turfing of lawns.

2 All parts of the site not covered by buildings or paving shall, as soon as practicable after

the completion of the earthworks, be covered with topsoil and sown with grass, all as

specified hereafter.

1 As far as practicable topsoil shall be obtained from material generated from excavations

and separately stored in temporary spoil tips as approved.

2 If, in the Employer’s Representative’s opinion the Contractor cannot reasonably obtain

sufficient topsoil of acceptable quality in this way, the Contractor shall if so approved by

the Employer’s Representative provide extra material from an approved source off the

3 Topsoil shall be evenly spread and trimmed over embankments and other areas to

appropriate slopes and grades. The depth after spreading and trimming shall be

mm, measured perpendicular to the surface. All clods and lumps shall be broken up and

any rubbish large stones, roofs and weeds shall be removed.

: 1 Areas to be grassed and which have been covered with 300 mm of topsoil shall

be sown with an approved species of grass seed suitable for local conditions.

The Contractor shall be responsible for maintaining all landscaped areas including grassed

areas, flower beds, rockeries, trees and shrubs in good condition throughout the Contract

including all watering, rolling, fertilizing, weeding, cutting and re-sowing as necessary.

4.7.1 Mild Steel Posts and Struts

Mild steel posts and struts shall be free from rust, scale, cracks, twists and other defects and

shall be fabricated to the required shape and size out of the suitably sized sections. The posts

and struts shall have split ends for proper fixing and shall be embedded in cement concrete of

mix 1:3:6. The exposed surfaces of the posts and struts shall be painted with two coats of

synthetic enamel paint of approved make and shade over a coat of approved primer.

4.7.2 Reinforced Concrete Posts and Struts

Reinforced concrete posts and struts shall be of a standard size and be cast in suitable bases in

cement concrete 1:2:4 mix and shall have appropriate reinforcement and dimensions. The

posts and struts shall be free from honeycombing, cracks and other defects.

After casting, the posts/struts shall be cured for a minimum period of 7 days without being

moved. After 7 days curing the posts/struts shall be moved to a levelled area and stacked for

days of further curing. After 21 days of curing, the posts/struts may be transported for fixing in

4.7.3 Spacing of the Posts and Struts

Posts shall be installed at 3 m. centres unless otherwise specified or as approved by the

Employer’s Representative, to suit the dimensions of the area to be fenced. Every 10th post,

last but one end posts, corner posts and posts where the level of fencing changes in steps and

end post when the fencing changes its direction shall be strutted on both sides, or as approved

by the Employer’s Representative. End posts where barbed wire fencing is discontinued shall

be strutted on one side only.

4.7.4 Fixing of Mild Steel/Reinforced Concrete Posts and Struts

Pits of size 45 x 45 x 45 cm. deep, shall first be excavated centrally in the direction of the

proposed fencing work, true to line and level to receive the posts. For struts, the pits shall be

excavated to receive a minimum of 15 cm concrete cover at any point to suit its inclination.

The pits shall be filled with a 15 cm layer of cement concrete of 1:2:4 mix. The posts and struts

shall then be placed in the pits to the required height above ground level and held true to line,

plumb and position by providing adequate temporary supports and then filled with cement

concrete so that the posts are embedded. The concrete in foundation shall be watered for at

least seven days to ensure proper curing.

4.7.5 Barbed Wire

Barbed wire shall conform to IS 278-1978.

4.7.6 Chain Link

The chain link shall be plastic coated galvanized mild steel of approved manufacture and color

and of appropriate size, gauge etc. The base materials of the wire shall be of good commercial

quality mild steel. The wire shall be circular in section, free from rust, scale, cuts, welds and

other defects and shall be uniformly galvanized.

4.7.7 Fixing of the Chain Link Fencing to Mild Steel/Reinforced Concrete Post

The chain link fencing shall be fixed first to the end post with the approved GI U type clamps

threaded at both ends and GI nuts, bolts and washers and with a 6 mm diameter full height

galvanized anchor bar. After fixing the chain link at the end post, it shall be stretched tightly and

fixed to the next posts sequentially using the clamps and bars etc leaving 50 mm ground

clearance, if soil, or 20 mm if surfaced. At points of change in the level of the fencing, the

necessary links shall be adjusted suitably as per the manufacturers’ recommendations.

4.7.8 Mild Steel Crimpnet Gate

All steel work, pipe frame work and crimpnet shall be galvanized and of suitable sizes and

sections and shall conform to relevant IS specifications. The crimpnet shall be minimum 25 x

25 mm x 8 g unless otherwise stated and of approved manufacturer.

For each leaf of the gate, the crimpnet shall be welded to an internal angle iron frame of

suitablesize. The iron frame shall then be fixed to the 50 mm dia. seamless pipe outer frame of

by means of 65 mm long angle iron lugs welded together. Suitable cleats for the locking

arrangement shall be welded at a convenient height. Both the leaves of the gates shall be fitted

with suitable hinges provided on the galvanized mild steel channel posts. The side post shall be

welded with mild steel plates 250 x 150 x 5 mm at the bottom. These posts shall be properly

embedded in cement concrete foundations of suitable sizes and be allowed to set properly. All

the assembly shall be properly erected correct to line, level, plumb and allow easy and proper

movement of the gates.

The steel parts shall be thoroughly cleaned and painted with red oxide primer of approved

make and shade. Final painting with two coats of synthetic enamel paints of approved shade

and make shall be carried out to the approval of the Employer’s Representative.

5 Earthwork and Excavation

5.1 Site Clearance

Before the earthwork is started, the areas coming under cutting and filling shall be cleared of all

obstructions, loose stones, shrubs, vegetation, grass, brush-wood, trees and saplings of a girth

up to 30 cm. measured at a height of one metre above ground and rubbish removed from of

the area under clearance. The roots of trees shall be removed to a minimum depth of 60 cm

below ground level, or a minimum of 30cm below formation level whichever is lower and the

hollows filled up with compacted earth.

The trees with a girth above 30 cm at a height of one metre above ground shall only be cut

afterpermission of the Employer’s Representative is obtained in writing.

Any useful materials obtained from the site will remain the property of the Employer and shall

beproperly protected and stored. The Contractor shall dispose of other materials off site.

5.2 Setting Out and Making Profiles

The Contractor shall erect masonry or concrete pillars at suitable points in the area to serve as

bench marks for the execution of the work. These bench marks shall be connected with GTS or

any other permanent bench mark approved by the Employer’s Representative. Necessary

profiles with pegs, bamboos and strings shall be made to show the correct formation levels

before the work is started.

Excavations shall be prepared with shallow side slopes to minimize the risk of slope failure.

Where this is not possible and the depth exceeds 0.6m then the trench slopes must be

stabilized. Prior to man entry into the excavation the Contractor must ensure the excavation is

stable. Further checks should be made following periods of rainfall or when excessive loadings

occur within close proximity to the excavation.

No excavated material shall be placed, even temporarily, nearer than three metres to the outer

edge of an excavation.

The removal of obstructions that would interfere with the proper execution and completion of

the work shall conform to the correct lines and grades or be limited generally to 60 cm beyond

the outer limit of the structure. It shall be the Contractor’s responsibility to provide all required

pumping, ditching or other approved measures for the removal or exclusion of water from

The Contractor shall notify the Employer’s Representative before any ground is disturbed and

shall conduct a ground level survey. The ground levels shall be taken at 5 to 15 metres

intervals in uniformly sloping ground and at closer distances where local mounds, pits or

undulations occur. The ground levels shall be recorded in field books and plotted on plans,

which shall be signed by the Contractor and the Employer’s Representative, before the earth

work commences.

When excavating to the required levels for the foundation of any structure or to the required

limits for the face of any structure abutting undisturbed ground, the Contractor shall not

excavate the last 150 mm until immediately before commencing the constructional work.

Should the Contractor have excavated to within 150mm above these specified levels or to

within 150 mm of these specified limits before he is ready or able to commence the

construction work, he shall excavate further to remove not less than 150mm of material

immediately beforecommencing the construction work.

The excavations shall be carried out systematically. No under-pining or undercutting will be

allowed. The bottom and sides of excavation shall be dressed to proper levels, slopes, steps,

cambers etc by removing high spots and filling and thoroughly as necessary.

The width of excavations shall generally be of the width of the mudmat concrete and depth as

required by the design and according to availability of the desired bearing capacity of soil

below. The minimum depth of foundations for all structures, equipment, buildings and frame

foundations and load bearing walls shall be 1.50 m below average ground level, whether the

foundation is in soil or in murrum. For any excavation, if taken below the required depth and

level, the Contractor shall fill such over-cut to the specified level with 1:4:8 cement concrete in

the case of all types of soils and with 1:2:4 cement concrete in the case of soft or hard rock.

The Contractor shall provide adequate ventilation and efficient apparatus to keep all excavation

trenches, tunnels and heading structures, sewers and manholes free from all noxious gases

and he shall take precautions to ascertain that they are in a safe condition before allowing

workmen to proceed.

After the excavation is completed, the Contractor shall notify the Employer’s Representative to

that effect and no further work shall be taken up until the Employer’s Representative has

approved the depth and dimensions and also the nature of the foundation material. Levels and

measurements of the excavation shall also be recorded prior to taking up any further work.

5.4 Classification of Earthwork

The earthwork shall be classified under the following main categories:

1 All types of soils, murrum, boulders.

5.4.1 All types of Soils, Murrum, Boulders

This includes earth, murrum, top deposits of agricultural soil, reclaimed soil, clay, sand or any

combination thereof and soft and hard murrum, shingle etc which is loose enough to be

removed with spades, shovels and pick axes. Boulders of not more than 0.03 m3 in volume

found during the course of excavation shall also fall under this classification.

5.4.2 Excavation in Soft Rock

This shall include all materials which are rock or hard conglomerate, all decomposed weathered

rock, highly fissured rock, old masonry, boulders bigger than 0.03 m 3 in volume but not bigger

than 0.5 m3 and other varieties of soft rock which can be removed only with pick axes,

crowbars, wedges and hammers with some difficulty.

5.4.3 Excavation in Hard Rock

This includes all rock other than that stated in Sections 5.4.1 and 5.4.2, occurring in masses,

boulders having approximate volume of more than 0.5 m3 plain or reinforced cement concrete,

which can best be removed by chiselling and wedging.

The excavation of hard rock shall be done by chiselling and wedging or any other agreed

method. Blasting shall not be allowed on this project.

All the excavated hard rock obtained shall be stacked properly and neatly by the Contractor as

approved by the Employer’s Representative.

5.5 Excavation Side Slopes

Loose soil or boulders shall be removed from the sides of the trenches before workmen shall be

allowed into the excavation and the trench sides shall be stabilized with screening or other

methods approved by the Employer’s Representative.

5.6 Undercutting of Adjacent Works

In no case shall the Contractor undercut the foundations of adjacent facilities. Should such a

situation be envisaged or develop the Contractor shall provide protection measures as

necessary to ensure the safety of the adjacent facility.

The Employer’s Representative shall be given every opportunity to review the methods adopted

by the Contractor and where he requires, Contractor shall satisfy the Employer’s Representative

of the adequacy of the methods employed.

The Contractor shall be responsible for the design of shoring for the proper retaining of the

sides of trenches, pits etc with due consideration to any traffic or other superimposed loads.

Shoring shall be of sufficient strength to resist the pressure and ensure safety from slips and to

prevent damage to work and property and injury to persons. Any shoring shall be removed

after the items for which it is required are completed. Should slips occur, the slipped material

shall be removed and slope dressed to a modified stable slope.

5.8 Trench Excavation

The Contractor shall not keep trenches open for unduly long periods, creating public hazards,

such that laying and jointing of pipes can reasonably be expected to be completed and the

trench refilled not later than three days after excavation of the trench, except by special

permission of the Employer’s Representative.

Loose soil or boulders shall be removed from the sides of the trenches before workmen shall be

allowed into the excavation and the trench sides shall be stabilized with screening or other

methods approved by the Employer’s Representative.

Excavation for pipe trenches in hard rock shall be carried out so that the clearance between the

pipe, when laid in position and the sides and trench bottom shall be kept to the minimum limits

necessary to provide for the thickness of bedding and surround to the pipe.

The minimum width of trenches measured at the crown of the pipe shall permit adequate

working space. The trenches may be widened at sockets and other structures as may be

Care should be taken to avoid excessive trench widths and thereby increasing the load on the

pipes. Where this is the case the Contractor shall provide either special bedding or stronger

Over-excavation of Trench Bottoms:

1 All pipeline trenches shall be excavated to a depth of 150 mm below the bottom ofthe

outside of the pipe and backfilled with the appropriate bedding.

2 All excavation below the required level shall be refilled with compacted bedding

5.9 Trenchless Excavation

The Contractor shall submit his proposals for excavating and constructing sewers and pipe lines

in tunnel and obtain the approval of the Employer’s Representative before any work may

The Contractor shall be responsible for the security of any timbering or other temporary tunnel

supports. The Contractor shall submit for approval full details of the support and timbering he

proposes to use.

The excavation for the tunnel shall be of sufficient size for the proper execution of the

construction work, all timbering must be driven and fixed in close contact with the ground to be

Unless otherwise approved by the Employer’s Representative, the tunnel shall be closed

timbered and the timber shall be left in place on completion of the work. During excavation,

securely fixed running boards shall be provided to the floor of the tunnel. On completion and

after the formation has been cleaned and dried out, a concrete sealing coat shall be provided.

The tunnel shall be driven complete between access points before the permanent work may

commence and the work shall, at all times, be carried out as quickly as possible so that the

excavation remains open for the shortest possible time.

The working face of the tunnel excavation shall be supported as necessary and shall be fixed

up at the end of each point when continuous working is not in progress or whenever required

bythe Employer’s Representative.

When work is in progress, proper access ladders shall be fixed and maintained at the tunnel

access points and the tunnel lit by electricity of not more than 110 volts. Lamps shall be

provided at not more than 9m intervals and no flame or other naked light shall be used. Proper

and adequate ventilation fans and ducts must be provided, maintained and operated at all

5.9.2 Method for Trenchless Excavation

The Contractor is required to take full cognizance of the physical site condition and available

working space and select his method with due regard to the same in addition to other

requirements for the method proposed.

There is a high likelihood of heavy seepage of water into the excavation.

If required, the Contractor may use sleeve pipes of a bigger diameter than necessary and lay

the carrier pipe inside the sleeve pipe at the required grade and alignment.

The Contractor shall take into account the existing manholes to which the proposed pipeline

isto be connected and take every precaution to avoid damage to the manholes and any existing

Where a connection is to be made to a functioning trunk sewer, the Contractor shall take all

necessary steps for plugging the sewer and diverting the flows and restoration of the same

aftercompletion of the work.

(ii) Jacking and Receiving Shafts

The Contractor shall take due cognizance of the available working space and provide jacking

and receiving shafts at appropriate locations so not to cause any harm or danger to adjoining

structures, as well as to not occupy additional space.

The Contractor must shore the sides of shafts securely as approved by the Employer’s

Representative.

(iii) Jacking/Boring/Ramming

The jacking pipe and or carrier pipe should be of suitable length joined by properly designed

leak proof joints as required for the method adopted by the Contractor.

The jacking pipe may be provided with arrangements for circulating bentonite solution for

stabilization of the surrounding ground.

The grade and alignment of jacking shall be periodically checked by suitable instruments after

jacking of individual units and correct grade and level will have to be ensured.

If the jacking pipe is other than the carrier pipe, the annular space shall be grouted with 1:3

cement sand grout.

The pipes shall be installed in place, true to line and level. The maximum tolerance allowable in

the displacement of the centreline of the laid pipe from the design centreline is 50mm per

metres in the horizontal plane and 50mm per 100 metres in the vertical plane. There shall be

no back fall at any point.

5.10 Dewatering

The Contractor shall keep excavations clear of water.

Upon completion of the work in this section, all rubbish and debris shall be removed from the

site. All construction equipment and implements shall be removed and the entire area shall be

left in a neat, clean and acceptable condition.

5.12 Disposal of Excavated Material

Materials suitable for re-use obtained from the excavation shall be properly stored, as

approved by the Employer’s Representative, and shall remain the property of the Employer.

Materials shall be stored in a convenient place that will not obstruct the free movement of

materials, workers and vehicles or encroach on the area required for constructional purposes.

Materials shall be used to the extent required to completely backfill excavations to the finished

Surplus and unsuitable materials shall be disposed of off-site to an approved location.

5.13 Surface Reinstatement

5.13.1 Surface Reinstatement Outside Roads and Footpaths

In areas outside roads and footpaths, after backfilling trenches, the Contractor shall replace all

top soil previously removed, spreading it evenly over the full stripped area. Areas grassed

before commencement of work shall be suitably prepared and sown with grass seed of

equivalent quality and maintained.

5.13.2 Road and Footpath Reinstatement

(i) Unclassified Roads

Backfilling shall be carried out in accordance with this specification to within 300 mm of the

finished ground level. The last 300 mm shall be backfilled with material, approved by the

Employer’s Representative, and which shall, as far as practicable, match the existing surface

both in quality and level.

(ii) Macadamized and Premixed Roads

Backfill, compaction and finishing of macadamized and premixed roads shall be reinstated in

accordance with road and pavement Section of this specification. The finished surface shall

match the undamaged sections in quality and level.

6 Excavation Dewatering

Continuous operation of dewatering systems shall be required to complete all portions of the

works where dewatering is necessary to prevent inflow and collection of surface water or

groundwater, or to protect adjacent properties or constructions from damage resulting from

arise or fall in groundwater levels.

Dewatering systems shall effectively intercept and remove water from the strata and thus

enable the excavations to be kept dry when necessary.

The Contractors shall provide and operate all pumps, engines and machinery necessary to

keep excavations clear of water. The pumping shall be continued until after the execution of

any portion of the work and continued afterwards as necessary.

Where ground water is encountered or anticipated the Contractor shall provide sufficient

pumps to handle the ingress of water and shall provide, and maintain in working order,

standby pumping units to be available and employed in the event of mechanical failure. The

Contractor shall also arrange for night and day management and operation of the pumps as

necessary to ensure that at all times and weather the works may proceed.

The Contractor shall furnish for the Employer’s Representative review, the proposed drawings

and method statements giving the intended plan for dewatering and re- charging operations.

These should include locations and capacities of dewatering wells, well point, pumps, sumps,

collection and discharge lines, standby units, recharge system (if any), water disposal methods,

monitoring and settlement, measuring equipment and data collection.

6.2 Components of Dewatering Systems

Units of standard manufacture and in good working order shall be used. Unserviceable

equipment shall be removed from the site. Major items of equipment for which spare parts are

not available from local suppliers shall not be used. Adequate arrangements shall be made for

the provision of under drain systems below grade slabs to give relief from hydrostatic pressure

during construction activities.

6.3.1 Preparation

Coordination: The dewatering installation shall be laid out and installed outside the limits of the

permanent works, without interfering with access or other activities.

Barricades, Shelters and Safety: Vital sections of the works shall be protected from accidental

damage and barricades and suitable prominent signs shall be provided to indicate and where

necessary, isolate hazardous areas.

6.3.2 Performance

Dewatering arrangements shall be adequate to enable underground and below-grade work to

be performed in the dry except where sections of the work have been specified to be done

in the wet. Dewatering shall, wherever required or approved, be continuous from

commencement to completion, including placing and compaction of back-fill.

When and where approved by the Employer’s Representative, the Contractor shall provide an

approved monitoring system to measure groundwater levels and settlement.

6.3.3 Maintenance of Existing Water Table

Where deep pits and heavy, continuous dewatering have to be maintained for long periods in

developed areas, the possible effects of groundwater depletion beyond the range of usual

fluctuations shall be given due consideration before commencement. Special methods shall be

adopted, as necessary, to avoid such dangers. Any observations or complaints of subsidence in

the vicinity shall be promptly brought to the notice of the Employer’s Representative and

corrective measures adopted immediately.

6.3.4 Protection of Existing facilities

Adequate standby units and spares shall be provided by the Contractor to ensure uninterrupted

dewatering. Where any sloped excavation potentially endangers any existing facilities or

structures, the Contractor shall provide shoring, sheeting and bracing to the satisfaction of the

Employer’s Representative.

During the entire course of operations at any site, the Contractor shall provide and maintain an

effective drainage system to prevent inundation of the site. The effluent from the drainage

system shall be disposed of as approved by the Employer’s Representative.

Grading in the vicinity of excavations shall be such as to exclude rain/surface water from

draining into the excavations. The excavation shall be kept clear of rain or such other water by

suitably pumping out.

Care shall be taken to ensure that the water is discharged sufficiently away from existing

foundations to keep it free from nuisance to other works.

When no longer needed for dewatering or control operations, the equipment used for such

purposes shall be removed from the site. This shall be done after monitoring and settlement

measuring operations, if any, are completed and the removal of the equipment is

approved. Any underground components such as well-points may be abandoned in place only

to the extent of the approval of the Employer’s Representative.

The Contractor shall not allow any accumulation of water either from the discharge of their

dewatering pumps or their water connections on the site. If an accumulation is unavoidable, it

shall be treated with insecticides to the satisfaction of the Employer’s Representative.

7 Backfilling and Filling

Fill material shall be free of rubbish, roots or debris of any sort. Boulders, rock or concrete

fragments over 100 mm in size shall not be present in backfill material. The fill material shall be

subject to the approval of the Employer’s Representative.

Approved fill shall consist of suitable earth or granular material that has been retained from

excavations, taken from designated borrow areas or been hauled from an approved off-site

source. This material will be acceptably dry, free from roots, large stones, boulders or large

broken rocks, refuse, vegetable matter, topsoil, silt or debris.

Pea gravel shall be washed, rounded durable stone, 9.5 mm to 4.74 mm in size with no more

than 2% passing a 75 micrometer sieve.

Rip-rap material shall be durable stone with a mass of a single stone being between 25 and

kg. Stones smaller than 25 kg mass are unsuitable.

All other materials, not specifically described but required for proper completion of the work of

this section, will be subject to the approval of the Employer’s Representative.

The Contractor shall reserve, separate and stockpile suitable excavated materials for use in

backfilling later.

If the Employer’s Representative deems the native material to be unsound for the purpose of

backfill and an adequate amount of suitable material cannot be so collected, or if the

Contractor fails to collect and preserve the requisite quantity, the Contractor shall furnish the

additional quantity required. The additional material shall be natural sand, gravel or crushed

murrum and shall be readily incorporated in a 100 mm lift and containing not more than 25%

by weight of material passing a No. 200 sieve.

If a portion of the excavated materials is found to be unsuitable for use as backfill, the

Contractor shall provide suitable material from another source.

The use of stones, rocks or concrete fragments of more than 100 mm in their greatest

dimension shall not be permitted in any trench backfill and stones, rock or concrete fragments

larger than 60 mm shall not be permitted in the backfill within 300 mm of the pavement sub

grade or within 300 mm of any utilities.

Some backfilling may have to be carried with sand, as approved by the Employer’s

Representative. The sand used shall be medium grain, clean, sharp, angular, hard and durable,

free from clay, mica and soft flaky pieces and free from other impurities. Sea sand shall not be

used except under special circumstances. All sands must be well washed and cleaned before

Sand fill shall be kept flooded with water for 24 hours to ensure maximum consolidation. The

surface of the consolidated sand shall be dressed to the required level or slope. Construction of

floors or other structures on sand fill shall not be started until the Employer’s Representative

has approved the fill.

Backfilling work shall be suspended at any time when satisfactory compaction results cannot be

obtained due to rain, or other adverse conditions in the field. The surfaces of any fill shall be

maintained with a slope at all times to provide proper surface drainage.

Materials shall be compacted in maximum 300 mm layers and shall be of the proper moisture

content before compacting to facilitate obtaining the required compaction.

Temporary planking and formwork etc, shall be removed as backfilling progresses to avoid the

formation of voids.

Excavated foundations shall be inspected and approved by the Employer’s Representative

before proceeding with further work, including placing of any mudmat, reinforcing steel etc.

Complete final grading at grassed or seeded areas shall be to within 50 mm.

The Contractor shall repair damage and correct deficiencies that may result from the

settlement of backfilled areas.

7.2.2 Foundation Bedding

Unless otherwise specified, new concrete foundation floors and base slabs shall be constructed

on a suitably prepared formation and 100mm PCC mudmat.

Bedding material, except for clear crushed stone, shall be compacted by mechanical means at

optimum moisture content to a value of 95% standard Proctor maximum dry density (SPD).

7.2.3 Backfill around Structures

Backfill under this item shall be considered as all replaced excavation or new embankments

adjacent to structures. No backfill shall be placed against any structural elements until they

have been approved by the Employer’s Representative. Backfilling shall be done as soon as

practicable after the required conditions are satisfied. Backfill against waterproofed surfaces

shall be carefully placed to avoid any damage to the waterproofing material.

The scope of work for filling and backfilling shall include filling for all the buildings covered

underthe contract.

Mechanical tampers or other approved compactors shall be used to compact all backfill and

embankments within 1.2m of a structure and heavy compaction equipment beyond 1.2m of

this area. The backfill shall be placed in 200 mm un-compacted depth lifts.

Backfilling shall only be carries out after the concrete or masonry has fully set and shall be done

in such a way as not to cause under-thrust on any part of the structure.

All timber shoring and formwork left in excavations shall be removed after use and waste

materials shall be cleared out from the excavation.

All the space between foundation masonry or concrete and the sides of excavations shall be

backfilled to the original surface level with approved materials in layers not exceeding

mm in thickness, watered and well consolidated by means of rammers to at least 90% of the

consolidation obtainable at optimum moisture content (Proctor density). Flooding with water

for consolidation will not be allowed.

Areas inaccessible to mechanical equipment such as areas adjacent to walls and columns etc

shall be tamped by hand rammer or by hand held power rammers to the required density.

Tests to establish proper consolidation as required will be carried out by the Contractor. Two

tests per 50 m2 will be taken to ascertain the proper consolidation.