Rate contract for the purchase of fodder-grade Grass and delivery to the designated fodder depot at Devbhumi Dwarka, Porbandar, Jamnagar, Kutch

Bidding System Two Bid System (Technical Bid and Financial Bid)

Rate contract for the purchase of fodder-grade Dry Grass and delivery to the

Procurement Model designated fodder depot at Devbhumi Dwarka, Porbandar, Jamnagar,

Tender Document Fee Rs. 15,000/- (Rupees Fifteen Thousand Only), non-refundable

For the quantity exceeding 25,00,000 kilograms, the earnest money deposit of

Rs.11,25,000/- may be submitted (district wise separately in case of bidding

Earnest Money Deposit

more than one district) in the form of a demand draft from a nationalised bank,

a bank guarantee issued by a nationalised bank, or a Fixed Deposit Receipt

(FDR) drawn in favour of the Collector, Valsad and payable at Valsad.

5% of the purchase value of the quantity for which the bidder has applied, in the

Performance Security form of either a non-transferable Bank Guarantee of a nationalised bank, a

Deposit Demand Draft, or a one-year Fixed Deposit Receipt in the name of the

Collector, Valsad

Rs. 15/- per kilogram (including transportation cost at the district level

depot for the respective district).

Minimum Offer Quantity 25,00,000 kg (Twenty-five Lakh Kilograms). (There is no maximum limit; it

(For each district) can be mentioned separately by the bidder in the prescribed format)

Packing 100 kg bales. Loose grass or straw shall not be accepted

Bid Validity 120 days from the date of opening of the Financial Bid

The quoted rates shall remain firm for nine months from the date of opening of

the Financial Bid

Legal Jurisdiction Valsad

Section Subject Page No.

Section 1 Notice Inviting Tender (NIT)

Section 2 Scope of Supply

Section 3 Eligibility Criteria for the Technical Bid

Section 4 Documents Required for the Technical Bid

Section 5 Bid Submission, Opening and Evaluation

Section 6 Financial Bid, Rates and Payment Terms

Section 7 Quality of Fodder

Section 8 Dispatch, Delivery and Reporting

Section 9 Deposits, Security and Agreement

Section 10 Penalties, Breach and Recovery

Section 11 General Terms and Conditions

Annexure I Bidder's Declaration and Undertaking

Annexure II Affidavit of Supply Capability on Rs.300/- Stamp Paper

Annexure III Affidavit for Matching of the L1 Rate

Annexure IV Bidder's Profile

Annexure V Chartered Accountant's Turnover Certificate

Annexure VI Statement of Owned and Contracted Vehicles

Annexure VII Format of Financial Bid (Specimen Quotation)

Annexure VIII Acknowledgement of Tender Conditions

Checklist Technical Bid Evaluation Checklist

Note: This tender document, together with every corrigendum or addendum issued by the Tender

Inviting Authority, shall be read as a single document.

Section 1: Notice Inviting Tender (NIT)

Tender Notice No. Grass/2026-27/02/2026

Online e-tenders in the two-bid system are invited by the Collector, Valsad, from eligible producers,

traders and firms for the supply of fodder-grade dry Grass for livestock in the affected districts of the

State of Gujarat. In view of the prevailing situation in the State, and with the object of widening

competition among fodder suppliers, rates per kilogram are invited.

1.1 Key Dates and Schedule

“Publish Date” denotes the date on which the tender document is published and made available for

downloading. Where any date falls on a public holiday, the next working day shall be reckoned as the

Sr. Particulars Tentative Schedule*

Publication of tender and commencement of

1 Publish Date 16/10/2026

downloading of the tender document

Last date for submission of written pre-bid queries by

email and date of pre-bid meeting (pre-bid meeting

shall be held at Collector Office Valsad, if anyone

wants to join online, he or she can email the request to

get the meeting link at least two working days in

Issue of clarification on pre-bid queries and

corrigendum, if any

Last date and time for online submission of the

Technical Bid and the Financial Bid

First date for receipt of the sealed physical covers

containing the Tender Fee, the EMD and the Technical

5 Bid documents (by post/courier/by hand (take a TO+ 28 days 13/11/2026

counter signed receipt of inwarded in the office in that

Last date for receipt of the sealed physical covers

containing the Tender Fee, the EMD and the Technical

6 Bid documents (by post/courier/by hand (take a TO + 33 days 18/11/2026

counter signed receipt of inwarded in the office in that

Date and Time of opening of technical bids

7 (bidders can remain present at the collector office TO + 38 days

Date and time of opening of the Financial Bid of

technically qualified bidders

Last date for submission of the Performance Security Within 7 working days of

Deposit by the successful bidder opening of financial bid

120 days from opening of the

10 Validity of the bid

* 1 Dates indicated above are tentative and are subject to change. The actual dates shall be the

ones which are reflected on the online bidding portal; they should be carefully seen by the

2. If any of the dates mentioned is a public holiday, the next working day shall be counted as the

last date (but this shall be applicable only for such dates where physical submission of

documents is required or physical presence of the bidder is required) (Not applicable in the

cases where online submission of information or documents is required on the bidding portal)

1.2 Designated Authority and Address for Physical Submission

Tender Inviting Authority Collector, Valsad

Office Address Disaster Branch, Collector Office, Valsad, Gujarat

Contact Number 02632-243238 / 02632-240212

Email (bid queries only) [email protected]

1.3 e-Tendering Portal: The tender document is available on https://revenue.nprocure.com, the

portal of nCode Solutions, a division of GNFC, being the authorised e-tendering service provider of

the State of Gujarat. The Technical Bid and the Financial Bid shall both be submitted online on that

portal within the time stipulated in the tender, and the sealed physical covers shall in addition be

submitted at the Office of the Collector, Tithal Road, Valsad within the timelines mentioned in the bid

document and should not be submitted before or after the designated window.

1.4 Cost of Bidding: The bidder shall bear all costs associated with the preparation and submission

of its bid, and the Tender Inviting Authority shall in no case be responsible or liable for such costs,

regardless of the conduct or outcome of the tender process.

1.5 Corrigendum and Amendment: The Tender Inviting Authority may, at any time before the

last date for submission of bids, amend the tender document by a corrigendum published on the e-

tendering portal. Every such corrigendum shall form part of the tender document and shall be binding

on all bidders, who shall download, sign and enclose it with the Technical Bid.

1.6 Pre Bid Queries: A bidder requiring any clarification shall submit its query in writing by email

to [email protected] within stipulated time as mentioned in the document. Replies to the

queries received may be published on the e-tendering portal as per the tentive schedule mentioned in

the document, and no query received thereafter shall be entertained.

Section 2: Scope of Supply

2.1 Description of the Goods: The goods to be supplied are fodder grade dry Grass of edible

quality, fit for consumption by livestock, and not soaked, rotted, mouldy or otherwise damaged.

2.2 Modes of Supply: It can be a choice of the bidder. It can be either rail or road, but, the bidder

has to deliver the goods at doorstep i.e., a the designated district depot. Further, there shall be a

quality check and weighing at the designated place or places communicated after the selection of

the winning bid depending on the mode of supply by the bidder. So, the rate shall be inclusive of

baling, loading, transportation, registration of the truck etc at the place designated by the Collector,

Valsad, weighment at a designated weighbridge in the presence of a representative of the district,

unloading and stacking at the delivery point, and all labour charges, taxes and other expenses.

2.3 Packing: All supplies shall be made in bales of 100 kg. Loose grass shall not be accepted, and

no payment shall be made in respect of any consignment supplied loose.

2.4 Quantity: A bidder shall bid for a minimum quantity of 25,00,000 kg (Twenty Five Lakh

Kilograms) for one district. A bidder can bid for more than one district.There is no maximum limit,

and a bidder offering a larger quantity shall state that quantity in the affidavit at Annexure II

(separately for each district) and shall deposit EMD at the prescribed rate on the whole of the

quantity offered. The aggregate requirement of the State is presently assessed at 1000 lakh kg, which

may be met from one or more suppliers.

2.5 Variation and Reduction of Quantity: The Government reserves the final authority to reduce

the approved quantity of fodder, or to make any necessary modification to it, at any stage of the

procurement process, having regard to the actual requirement and the prevailing circumstances. Any

such reduction or modification shall be final and binding on the successful bidder, who shall not be

entitled to any compensation, damages, loss of profit or other financial claim arising from it.

2.6 Repeat Order: A repeat order may be placed on the successful bidder for up to 25% of the

quantity purchased under the Work Order, on the same rates, terms and conditions.

2.7 Right to Purchase in Part: The Government, or the officer authorised in that behalf, reserves the

right to purchase the whole of the quantity covered by the accepted tender, to purchase a part of it

only, or not to purchase it at all, and to lift only such quantity as it requires.

Section 3: Eligibility Criteria for the Technical Bid

The bidder must fulfil each of the following criteria. Documentary evidence in support of every

criterion shall be enclosed in the Technical Bid cover at the time of physical submission as well a

scanned copy shall be submitted online. A bid not accompanied by the prescribed evidence is liable

to be rejected.

3.1 Legal Status and Constitution: The bidder must be a Proprietorship, Partnership Firm, Limited

Liability Partnership, Private Limited Company, Public Limited Company, Trust, Hindu Undivided

Family or other lawfully constituted entity. A certified copy of the constitution document, being as the

case may be the partnership deed, the registration under the Shops and Establishments Act, the

certificate of registration issued by the Registrar of Companies, the trust deed or the HUF documents,

shall be enclosed.

3.2 Permanent Account Number (PAN): The bidder must hold a Permanent Account Number, and

a self-attested copy of the PAN card shall be enclosed. In case of an organisation or company etc,

instead of PAN, TAN can be submitted.

3.3 Financial Capacity: The bidder must have, in either one of the last two completed financial

years, that is 2024-25 or 2025-26, an annual turnover of not less than 50% of the value of the quantity

of fodder offered in case of bidding for more than one district turnover must be as per offered total

value of quantity district wise. A certificate of a Chartered Accountant to that effect, bearing a valid

UDIN, shall be enclosed in the format at Annexure V.

3.4 Capability to Supply: The bidder must be in a position to supply not less than 25,00,000 kg of

grass for one district. An affidavit to that effect on non-judicial stamp paper of Rs.300/-, duly

notarised, shall be submitted in the format at Annexure II, stating the quantity offered and the

villages, talukas and districts from which the fodder is to be supplied. Where the bidder offers a

quantity larger than the minimum, that larger quantity shall be stated in the affidavit.In case of

bidding more than one district separate affidavit shall be submitted.

3.5 Transport Capacity: A bidder quoting a rate inclusive of transportation up to the fodder depot

of a district must have at its disposal an adequate number of trucks (even if one plans to ship by rail

wagons), whether owned or secured under an agreement with a transport company, and must be in a

position to dispatch not less than 50 (fifty) truck loads of fodder daily. The following shall be

(a) A statement of owned or contracted vehicles in the format at Annexure VI, with the registration

number and capacity of each vehicle.

(b) A copy of the agreement with the transport company (if trucks not self-owned) demonstrating the

capacity to dispatch not less than 50 truck loads daily.

(c) Obtaining any permission required from other departments or RTO or the police for supplying

fodder will be the bidders sole responsibility.

3.6 Undertaking to Match the L1 Rate: The bidder must furnish an affidavit undertaking to match

the L1 rate determined under this tender. Since state requirement is high and the successful bidder

capacity may be low, other bidders are free to take this undertaking to agree to supply at the rate of L1

to a district depot. So, where the total requirement is met from more than one supplier, the L1

rate so determined shall be the basis of supply by every such supplier. The self-declaration

proforma can be filled as given in the format at Annexure III.

3.7 Not Blacklisted or Defaulting: The bidder must not have been declared a defaulter, nor

blacklisted, debarred or suspended by any State or Central Government, board or corporation,

constitutional authority, financial institution, judicial court or Government undertaking. A declaration

to that effect shall be made in the format at Annexure I.

3.8 Single Entity Bid: The bid shall be submitted by a single legal entity. No bidder shall submit

more than one bid, whether directly or through an associated concern.

3.9 Verification of Capacity: Where the rate quoted by a bidder emerges as the lowest, the

Collector, Valsad may require the bidder to establish the availability with it of a sufficient quantity of

dry grass material to be supplied, and to produce details of its dispatch and transportation capability,

past record and experience for verification. The bidder shall render all assistance for that purpose.

Section 4: Documents Required for the Technical Bid

4.1 Manner of Submission: Every document listed in Clause 4.2 shall be authenticated with the

signature and seal of the bidder, scanned and uploaded as part of the online Technical Bid as per the

schedule given in the Table in Section 1.1. or the online bidding portal, and in addition submitted in

authenticated hard copy in the sealed physical cover described in Section

Form of Submission

Sr. Document Required Reference

(online scanned copies,

offline original copies)

EMD Tender Fees in form of Clauses 9.1 and

(3% of estimated value of offered quantity, In case of bidding either a DD/ BG/ FDR

Form of Submission

Sr. Document Required Reference

(online scanned copies,

offline original copies)

for more than one district EMD will be submitted total value of

offered quantity of each district.)

Certificate of a Chartered Accountant showing turnover for

either of one of the financial years 2024-25 or 2025-26, with

UDIN (In case of bidding for more than one district In the prescribed format Clause 3.3,

turnover must be as per offered total value of quantity

district wise.)

Proof of the constitution of the bidder firm, being the

partnership deed, Shops and Establishments registration, Self-Certified and

Registrar of Companies registration, trust deed or HUF stamped copy

Self-attested and

4 Permanent Account Number (PAN) card/ GST Certificate Clause

Statement of owned and contracted vehicles, with the Clause 3.5,

5 Agreement Document

agreement with the transport company Annexure VI

Notarised affidavit on Rs.300/- stamp paper as to the capability

to supply not less than 25,00,000 kg of fodder. If the bidder

wants to supply a higher quantity than this minimum Notorised Declaration Clause 3.4,

prescribed quantity, the same shall be mentioned. ( In case of in given format Annexure II

bidding more than one district seprate affidavit shall be

Notarised affidavit undertaking to match the L1 rate (in case, a

bidder is willing to match L1 and any bidder can fill and Self-declaration in the

submit this within 30 days of the opening of the financial bid. Clause 3.6,

7 prescribed format and

So, a bidder may choose to submit the declaration either at the Annexure III

time of the bid submission or within 30 days of the opening of stamped

the financial bid).

Bidder's Declaration and Undertaking as to the validity and Self-signed and Clause 3.7,

genuineness of the documents submitted stamped Annexure I

Self-signed and

9 Bidder's Profile, complete in all respects Annexure IV

Self- signed and

10 Acknowledgement of Tender Conditions Annexure VIII

Any other document or evidence which the bidder considers

4.2 Mandatory Documents: The documents mentioned above mandatory unless specifically

mentioned as non-mandatory.(In case of bidding for more than one district EMD, turnover, security

deposit shall be applicable as per total offered quantity of each district.)

4.3 Authentication and Corrections: The bidder shall sign and stamp every page of the tender

document and of the documents enclosed, and shall affix its initials against every overwriting or

correction made in the tender form. An unsigned or unstamped submission is liable to be rejected.

Section 5: Bid Submission, Opening and Evaluation

5.1 Online Submission: The Technical Bid and the Financial Bid shall both be submitted online on

https://revenue.nprocure.com as per the bid timeline mentioned in the document. Rates shall be

quoted only in the Financial Bid, and shall not be disclosed in or along with any document of the

Technical Bid. A Technical Bid disclosing the rates shall be rejected.

5.2 Sealed Physical Covers: In addition to the online submission, the bidder shall deliver at the

Office of the Collector, Tithal Road, Valsad, Technical Bid Document (no mention of financial bid

should be there in these documents) as per the schedule mentioned in the Section 1.1 and the

documents mentioned in the table given in Section

5.3 Outer Cover: The documents shall be enclosed in a single outer cover on which the words

"Tender for the supply of fodder grade grass" shall be written/printed clearly. The outer cover may be

delivered by post/courier or in person. In case of in-person delivery, the bidder should take reference

number of inward register of the collector office. Where a public holiday is declared on the last date,

the covers shall be delivered by the stipulated time on the next working day.

5.4 Late and Unsealed Bids: A tender received after the stipulated date and time shall not be

considered. A tender not submitted in a sealed cover shall be treated as cancelled.

5.5 Opening of the Technical Bid: The tenders received within the stipulated time shall be opened

at the Office of the Collector, Valsad on the date and at the time notified under Clause 1.1, by a

committee comprising officers of the department and the Collector, Valsad, in the presence of such

bidders or their authorised representatives as choose to be present physically or online (link can be

obtained for online presence by emailing at least two working days in advance). Where a bidder or its

representative is not present, an appropriate entry shall be made in the record of proceedings and the

bid shall be opened. The documents in the sealed covers shall first be verified, and the Technical Bid

shall thereafter be opened online.Only the financial bids of those qualified bidders will be opened.

5.6 Opening of the Financial Bid: The Financial Bids of the bidders found valid at the technical

stage shall be opened online on the date notified under Clause 1.1, in the presence of such bidders or

their representatives as choose to be present.

5.7 Determination of L1 (Selection : Technical evaluation shall be on a qualify or disqualify basis

against the criteria in Section 3 and the checklist appended to this document. Among the technically

qualified bidders, the bidder quoting the lowest rate shall be designated L1 for each district separately.

Where rates are equal, the bidder offering the larger quantity shall be preferred and where the quantity

is also equal, the matter shall be decided by lot drawn in the presence of the bidders, if any present on

the day of opening of technical bid, concerned.

5.8 Negotiation: Where it is considered necessary in relation to the rates quoted, the bidders shall be

informed in writing and called before the State Level Purchase Committee at Gandhinagar or an office

authorised by them for negotiation, at their own expense. The rate settled in such negotiation shall be

binding on all bidders.

5.9 Acceptance and Award: Written intimation of acceptance of the rates, in the form of a Letter of

Acceptance, shall be conveyed to the bidder concerned, ordinarily by post or phone etc. The office

shall not be responsible for any delay in the delivery of the post. The State Level Purchase Committee,

or an office authorised by them, shall have the absolute right to accept or reject any or all tenders

without assigning any reason, including the right not to accept the tender of the lowest bidder for

the concerned district (s) any time before the award of the Work Order.

5.10 Award to More than One Bidder: The State Level Purchase Committee, or an office

authorised by them may, if it thinks fit, issue purchase orders for the supply of fodder to more than one

bidder, distributing the quantity by reference to the quantity offered, after negotiation, as per the other

terms and conditions mentioned in this document, including the terms related to willingness offered by

other prospective bidders at the rates of L1. Every such order shall be binding on the bidders

5.11 Supply by Other Bidders During Validity: The Government may, at any time during the

validity of the bids, approach any other bidder to supply such quantity as that bidder has offered in its

Financial Bid, and the supply shall in that case be made at the L1 rate in accordance with the affidavit

furnished under Clause 3.6.

5.12 No Representation After the Stipulated Dates: No representation or complaint regarding the

tender notice shall be entertained after the dates stipulated in Clause 1.1.

Section 6: Financial Bid, Rates and Payment Terms

6.1 Rates to be Quoted: The bidder shall quote rates online only in the prescribed format given

on the portal. Any tender containing a physically submitted financial bid will be rejected.

6.2 Risk and Liability in Transit: The bidder shall bear the liability for any loss of the fodder or

straw dispatched to any fodder depot of the State, whether caused by fire, accident, theft or rain, up to

the point of delivery.

6.3 Payment: On the supply of the quantity specified in the Work Order to the fodder depot of the

district concerned within the stipulated delivery period, payment of 80% of the total value shall be

released by the Office of the Collector, Valsad after verification of the particulars of timely supply of

the full quantity. If supply is required to be done in parts by the government, payment shall be done

for that concerned part supply only. The balance shall be released after final reconciliation of the

quantity delivered and of any penalty or recovery due under Section

6.4 Rates to Remain Firm: The validity period of the offer shall be not less than nine months

after opening of the financial bid, and a conditional offer with a shorter validity shall not be accepted.

The bidder shall not be permitted to withdraw or revise the rates quoted during that period, nor after

the opening of the tenders. Under no circumstances shall any change be made to the quantity or to the

price of the fodder specified in the Work Order.

6.5 L1 Declining Offer: If an L1 fails to turn up after receiving Work Order or within such

stipulated time, in that case, the government reserves the rights to offer the work to L2 (and in the

event of L2 also declining to accept offer, to further such L3, L4, etc bidders) at the rates of L1.

Section 7: Quality of Fodder

7.1 Standard of Quality: The dry fodder supplied shall be of good quality, unsoaked and fit for

consumption by animals.

7.2 Replacement of Inferior Stock: Where grass of inferior quality is supplied, the bidder shall

replace it immediately at its own expense within 10 days of such intimation (by email or letter) by

the officials authorised by Valsad Collector after pre-dispatch inspection. No payment shall be

made in respect of any stock found to be of poor quality or unfit for consumption.

7.3 Determining Authority: The Deputy Director of Animal Husbandry shall make the final

decision on the quality of the fodder supplied, and the opinion of that officer shall be conclusive.

7.4 Pre-Dispatch Inspection: Where it is considered necessary to verify the quality of the fodder

before dispatch, the bidder shall have it inspected by the District Animal Husbandry Officer or by such

other officer as may be authorised in that behalf by Collector Valsad.

Section 8: Dispatch, Delivery and Reporting

8.1 Dispatch on Instruction: The dispatch of fodder shall be carried out immediately upon receipt

of instructions from the officer authorised in that behalf, and to the places specified in the tender.

8.2 Passes: Passes shall be issued in accordance with the instructions of the Collector or of the

concerned officer. Any negligence, default, delay or intentional act in this regard which comes to the

notice of the Government shall render the bidder liable to action for breach of the conditions of this

8.3 Evidence of Dispatch and Receipt: In a mode other than the Railway Receipt route, the bidder

shall exercise due diligence to obtain authorised documentary evidence of the dispatch and receipt of

the consignment for the district concerned, and the Collector, Valsad shall rely upon that evidence for

the purpose of payment of bills.

8.4 Daily Report: The bidder shall submit a daily report to the Collector, Valsad of the fodder

dispatched by road and by rail.

8.5 Receipt at the District Depot: Any discrepancy in the quantity at the receiving depot vis-a-

vis the dispatched quantity should not be there. Any dispute regarding this shall be finalised by

the Commissioner of Relief after the receipt of the reports from Collector Valsad and receiving

District Collector. His decision shall be final and any appeal to his decision shall lie with Gandhinagar

Section 9: Deposits, Security and Agreement

9.1 Tender Fee: A non-refundable tender fee of Rs. 15,000/- (Rupees Fifteen Thousand Only) shall

be deposited under Major Head 8443 "Revenue Deposit", Sub Major Head 00, Minor Head 101, Sub

Minor Head 02, and the proof of deposit shall be submitted with the tender, failing which the tender

shall be treated as invalid. The tender fee shall not be refunded in any event.

9.2 Earnest Money Deposit (EMD): For the fodder offered by the bidder (tenderer) more than one

district the EMD shall be submitted separately for each district as per offered quantity in concerned

district, the EMD amount of Rs.11,25,000/- (for a quantity of 25,00,000 kg) may be submitted for

minimum offered quantity for a district, in the form of a Demand Draft from a nationalized bank/ a

Bank Guarantee issued by a nationalized bank /a Fixed Deposit Receipt (FDR) drawn in favor of the

Collector, Valsad, and payable at Valsad. Any bid that does not include the EMD in any of these

forms will be considered invalid.

9.3 Refund of EMD: The EMD of a bidder whose rates are not accepted, and of a bidder whose

tender is rejected, shall be refunded within 21 days of opening of the financial bid. The EMD of the

successful bidder shall be refunded upon the deposit of the Performance Security Deposit.

9.4 Forfeiture of EMD: If any bidder withdraws their bid after the tenders have been opened, their

EMD will be forfeited, and they will be disqualified from participating in future tenders.

9.5 Performance Security Deposit: The successful bidder/ bidders shall, from the date of the

notification of acceptance, submit a security deposit equivalent to 5% separately district wise of the

purchase value of the quantity for which the Work Order is issued. The security deposit shall be in the

form of a non-transferable Bank Guarantee of a nationalised bank, a Demand Draft, or a one year

Fixed Deposit Receipt in the name of the Collector, Valsad, and shall be submitted not later than time

limits prescribed in table in Section 1.1. The Office of the Collector, Valsad shall verify a security

deposit furnished by way of Bank Guarantee with the bank concerned.

9.6 Agreement: The successful bidder(District wise L1), or in the case of a firm an authorised

person producing the original letter of authorisation, shall execute an agreement with the Collector,

Valsad in accordance with the terms of this tender within 07 days from the date of Work Order.

The cost of the stamp duty on the agreement shall be borne by the bidder, who shall be solely

responsible for all matters relating to stamp duty. Failure to execute the agreement within the time

allowed shall result in the forfeiture of the EMD or the security deposit, as the case may be.

Section 10: Penalties, Breach and Recovery

10.1 Penalty for Delay: For any delay in supplying the quantity of fodder by the date and time

specified in the Work Order, a penalty of 0.5% of the value of the quantity supplied shall be

deducted for the first three days delay. For the subsequent period of delay the penalty shall be

calculated on a pro rata basis and a penalty of upto 5 percent of the bid value. The penalty shall be

recovered from the bill payment or from the security deposit. Any time after failure to supply after

days of stipulated time, the Valsad Collector may take any other such measures to secure government

interests of fodder supply including offering to other bidders on such terms and conditions as

mentioned in this bid or float a fresh bid.

10.2 Short Supply and Risk Purchase: In the event of a shortfall in supply or failure to supply,

alternative arrangements for the procurement of fodder shall be made, and the price difference shall be

recovered from the tenderer holding the work order.

10.3 Breach of Conditions: Where the bidder commits a breach of the conditions relating to the

dispatch of the stock, or does any act which causes financial loss to the Government, the Government

reserves the right to take appropriate action, including legal proceedings, to recover compensation for

that loss. On a breach of contract, the tender deposit and the Bank Guarantee shall be forfeited to the

10.4 Misleading Information: The furnishing of misleading or questionable information, or the

failure to furnish correct and true information to the Tender Inviting Authority or to any Direct

Demand Officer, or the failure to comply with any contractual requirement laid down by them, shall

be treated as a serious breach of the terms and conditions of this tender and shall invite disqualification

and such other penal action as the Government may think fit.

Section 11: General Terms and Conditions

11.1 Governing Law and Jurisdiction: The provisions of the Indian Contract Act, 1872 shall

apply to the agreement executed under this tender, and the provisions of the Limitation Act, 1963 shall

apply to the computation of time. The courts at Valsad alone shall have jurisdiction, unless otherwise

explicitly specified in the bid document, in respect of any dispute arising out of this tender or the

resulting agreement.

11.2 Procurement Policy: The terms of the State procurement policy, 2024 shall apply wherever

11.3 Non Transferability: The Work Order is personal to the bidder. The bidder shall not sub-let,

assign or transfer the Work Order or any part of it, nor admit any partner or third party into its

performance, without the prior written approval of the Collector, Valsad, and shall in every case

remain solely and fully responsible for performance and for all liabilities.

11.4 Entire Agreement: This tender document, the corrigenda issued, the Work Order and the

agreement executed under Clause 9.6 shall together constitute the entire agreement between the

Annexure I: Bidder's Declaration and Undertaking

(To be submitted on the letterhead of the bidder, signed and stamped)

The District Collector, Valsad

Collector Office, Tithal Road, Valsad, Gujarat

Subject: Supply of fodder grade dry grass

Reference: Tender Enquiry No.Grass/2026-27/02/2026

I / We enclose the tender form duly signed. The necessary documents shown in the checklist are

enclosed herewith in the order in which they are mentioned.

I / We have carefully read and understood the terms and conditions stated in the tender form and I /

We shall abide by all those conditions. I / We further endorse that in particular the terms and

conditions as to the delivery period, payment terms and place of delivery are acceptable to me / us,

and that no representation will be made by me / us afterwards for altering the same.

I / We further undertake to supply the goods to the consignees in accordance with the terms of the

tender and of the agreement.

I / We verify that the copies of the certificates and documents attached herewith are authentic and true

copies of the original certificates and documents, available for verification on demand. I / We

undertake to supply attested copies of the certificates and documents required at the time of signing

the letter of agreement, if my / our offer is accepted.

I / We verify that I / We are in possession of the requisite licences and permits required for the supply,

sale and distribution of the items, and further verify that the said licences and permits have not been

revoked or cancelled by the issuing authorities and are valid as on date.

I / We also verify that I / We have not been declared a defaulter, blacklisted or debarred by any State

or Central Government, constitutional authority, financial institution, judicial court or Government

I / We also take cognizance of the fact that providing misleading or questionable information, or the

failure to furnish correct or true information to you or to any other Direct Demand Officer, or the

failure to comply with any contractual requirement laid down by you or by them, will be considered a

serious breach of the terms and conditions of the tender and will invite disqualification and such other

penal action as the Government may deem fit.

Yours faithfully,

(Signature, Name, Stamp and Seal of the Bidder)

Annexure II: Affidavit of Supply Capability

(To be executed on non-judicial stamp paper of Rs.300/-, duly notarised, and submitted in original.)

I / We, the undersigned, Shri / Smt. ____________________, aged ______ years, occupation

business, residing at ______________________________, being the proprietor / partner / authorised

signatory of M/s ____________________, do hereby solemnly make this undertaking that:

1. We reside at the address shown above together with our family.

2. We are the proprietor / partner of M/s ____________________, and we assure the Collector,

Valsad that we shall act in accordance with the conditions of your tender, and that we are bound to

supply the offered quantity of ____________________ kg (in words ____________________

kilograms) of Grass from ____________________ village, Taluka ____________, District

____________ and from ____________________ village, Taluka ____________, District

____________, which we declare by this undertaking.

This undertaking is given by us without any threat or intimidation of any kind and without pressure of

any kind, in a fully conscious state of mind, and the same is and shall remain binding upon me / us.

The need has arisen for this undertaking to be executed for the purpose of its submission before the

Collector, Collector Office, Valsad.

Photograph of the

Place: ______________ Proprietor / Partner / deponent

Date: ____/____/2026 Authorised Signatory (to be affixed and

Annexure III: Affidavit for Matching of the L1 Rate

(To be executed on non-judicial stamp paper of Rs.300/-, duly notarised, and submitted in original)

I / We, the undersigned, Shri / Smt. ____________________, aged ______ years, occupation

business, residing at ______________________________________, being the proprietor / partner /

authorised signatory of M/s ____________________, do hereby solemnly affirm and declare as

1. That we have submitted our bid against Tender Notice No. GRASS/2026-27/02/2026 issued by

the Collector, Valsad for the supply of fodder grade grass.

2. That we undertake to match the L1 rate determined under the said tender for the supply of Grass

in each of the modes of supply, namely ex-site at the source and delivered at a fodder depot in any

affected district of the State.

3. That where the total requirement of the State is met from more than one supplier, we accept that

the said L1 rate shall be the basis of supply by us, and that the Government may approach us at any

time during the validity of the bids to supply such quantity as we have offered in our Financial Bid, at

the said L1 rate.

4. That this undertaking is given by us without any threat, intimidation or pressure of any kind, in a

fully conscious state of mind, and the same is and shall remain binding upon us.

(Signature, Name, Stamp and Seal of the Deponent)

SOLEMNLY AFFIRMED BEFORE ME

Signature, stamp, registration number and seal of the Notary.

Annexure IV: Bidder's Profile

(To be submitted on the letterhead of the bidder, signed and stamped)

Full name of the bidder firm

Constitution (Proprietorship, Partnership, LLP, Company, Trust, HUF)

Registered office address

Correspondence address

Name and designation of the authorised signatory

Landline number

Permanent Account Number (PAN)

GST registration number, if any

Bank name, branch and account number

Turnover for FY 2024-25 (Rs.)

Turnover for FY 2025-26 (Rs.)

Total quantity of fodder offered (kg) (Total in case of more than one

Number of trucks owned

Number of trucks under contract

(Signature, Name, Stamp and Seal of the Bidder)

Annexure V: Chartered Accountant's Turnover Certificate

(To be issued on the letterhead of a practising Chartered Accountant, bearing a valid UDIN, and

submitted in original)

This is to certify that M/s ____________________________________, having its registered office at

______________________________________________, holding Permanent Account Number

______________, has recorded the following annual turnover as per its audited books of account:

Sr. Financial Year Turnover (Rs. in figures) Turnover (Rs. in words)

It is further certified that the turnover recorded above for at least one of the two financial years is not

less than 50% of the value of the quantity of fodder offered by the said firm against Tender Notice No.

This certificate is issued at the request of the firm for submission to the Collector, Valsad.

Membership Number: ____________________

Firm Registration Number: ____________________

(Signature, Name, Stamp and Seal of the Chartered Accountant)

Annexure VI: Statement of Owned and Contracted Vehicles

(To be submitted on the letterhead of the bidder, signed and stamped, with copies of the registration

certificates and of the agreement with the transport company)

Name of Transport

Registration Capacity Owned or

Sr. Type of Vehicle Company, where

Number of Vehicle (MT) Contracted

Total number of trucks available for daily dispatch: ______________

We certify that we are in a position to dispatch not less than 50 (fifty) truck loads of fodder daily, and

that the agreement with the transport company enclosed herewith subsists as on the date of this

(Signature, Name, Stamp and Seal of the Bidder)

Annexure VII: Format of Financial Bid (Specimen Quotation Only, Actual to be on

the Bidding Portal)

(This is an indicative specimen for quoting the rate of supply of dry fodder, to be filled in online mode

only and actual format on the online portal may differ from this format. Rates shall be quoted only

in the Financial Bid and shall not be disclosed in the Technical Bid.)

Full name of the bidder

Residential address

Landline number (with STD code)

Name of Financial Bid Criterion:

Kind of Depot / District to lakh Kg

Per Kg Rate Quoted

fodder Supply (Not less

fodder is and State (including transportation,

stored handling and all such logistics)

Note 1: The bidder shall offer a rate District wise for a minimum quantity of 25 lakh kg of fodder.

There is no limit on the maximum quantity.

Note 2: The bidder shall show all details clearly and completely in each column of the quotation. A

quotation showing incomplete information or details, or containing any condition, shall be rejected.

Note 3: Rate must be quoted strictly in accordance with tender’s term and conditions. Conditional

tenders will not be accepted. The quoted rates will be treated as final and must including

transportation, handling and all such logistics, and all other applicable charges.

(Signature, Name, Stamp and Seal of the Bidder)

Annexure VIII: Acknowledgement of Tender Conditions

(To be submitted on the letterhead of the bidder, signed and stamped, and enclosed with the Technical

I, the undersigned, authorised representative of M/s ______________________________________,

hereby state with reference to Tender Notice No. GRASS/2026-27/02/2026 that:

1. I have read all the terms, conditions and rules of the tender notice issued by the Office of the

Collector, Valsad for the procurement of dry fodder in view of the prevailing situation in the State of

2. All the said terms, conditions and rules are binding upon me and upon my / our firm, and I have

submitted this tender with full understanding of them and after making this declaration.

3. All documentary evidence and bank instruments submitted with the tender are genuine and valid

as on date, and I provide a written guarantee as to their validity.

4. I have signed and stamped every page of the tender document, including every corrigendum

issued, in token of unconditional acceptance.

(Signature, Name, Stamp and Seal of the Bidder)

Technical Bid Evaluation Checklist

Form of Submission

Sr. Document Required Remarks

(online scanned copies,

offline original copies)

(3% of estimated value of offered quantity, In case of bidding Tender Fees in form of

for more than one district EMD will be submitted total value of either a DD/ BG/ FDR

offered quantity of each district.)

Certificate of a Chartered Accountant showing turnover for

either of one of the financial years 2024-25 or 2025-26, with

2 UDIN (In case of bidding for more than one district In the prescribed format

turnover must be as per offered total value of quantity

district wise.)

Proof of the constitution of the bidder firm, being the

partnership deed, Shops and Establishments registration, Self-Certified and

Registrar of Companies registration, trust deed or HUF stamped copy

Self-attested and

4 Permanent Account Number (PAN) card/ GST Certificate

Statement of owned and contracted vehicles, with the

5 Agreement Document

agreement with the transport company

Notarised affidavit on Rs.300/- stamp paper as to the capability

to supply not less than 25,00,000 kg of fodder. If the bidder

wants to supply a higher quantity than this minimum Notorised Declaration

prescribed quantity, the same shall be mentioned. ( In case of in given format

bidding more than one district seprate affidavit shall be

Notarised affidavit undertaking to match the L1 rate (in case, a

bidder is willing to match L1 and any bidder can fill and Self-declaration in the

submit this within 30 days of the opening of the financial bid.

So, a bidder may choose to submit the declaration either at the

prescribed format and

time of the bid submission or within 30 days of the opening of stamped

the financial bid).

Bidder's Declaration and Undertaking as to the validity and Self-signed and

genuineness of the documents submitted stamped

Self-signed and

9 Bidder's Profile, complete in all respects

Self- signed and

10 Acknowledgement of Tender Conditions

Any other document or evidence which the bidder considers

ટે િલફોન: ૦૨૬૩૨-૨૪૩૨૩૮ / ૨૪૦૨૧૨ ઈમેલ: [email protected]

તાવમાટે નીિવનંતી (RFP)

ટે ડર સૂચના માંક Grass/૨૦૨૬-૨૭/૦૨/૨૦૨૬

(Eearnest Money

નાણાકીય િબડ (Financial Bid) ખોલવાની તારીખથી નવ મ હના સુધી િનધા રત દરો

િવભાગ ૧ ટે ડર માટે ની સૂચના (NIT) ૩,૪,૫

િવભાગ ૨ પુરવઠાની યાિ (Scope of Supply) ૫,૬

િવભાગ ૮ રવાના (Dispatch), ડિલવરી અને રપો ટગ ૧૩,૧૪

(corrigendum) અથવા વધારા (addendum) સાથે મળીને, એક જ દ તાવેજ તરીકે વાંચવામાં આવશે.

િવભાગ ૧: ટે ડર માટે ની સૂચના (NIT)

ટે ડર સૂચના માંક: Grass/૨૦૨૬-૨૭/૦૨/૨૦૨૬

ગુજરાત રા યના અસર ત િજ ાઓમાં પશુધન માટે ઘાસચારો-યો ય સૂકા ઘાસ (dry grass) ના

ટે ડર ફી, EMD અને ટે કિનકલ િબડના દ તાવે

ઈમેલ (મા િબડ સંબંિધત ો માટે ) [email protected]

૧.૩ ઈ-ટે ડ રંગ પોટલ: ટે ડર દ તાવેજ https://revenue.nprocure.com પર ઉપલ ધ છે , જે GNFC

(ગુજરાત નમદા વેલી ફ ટલાઇઝસ એ ડ કે િમક સ િલિમટે ડ) ના િવભાગ 'nCode Solutions' નું પોટલ છે

૧.૫ સુધારા-વધારા (Corrigendum and Amendment): ટે ડર આમંિ ત કરનાર સ ાિધકારી, િબડ

(corrigendum) કાિશત કરીને ટે ડર દ તાવેજમાં સુધારો કરી શકે છે . આવા દરે ક સુધારા-વધારા ટે ડર

૧.૬ િબડ-પૂવની પૂછપરછ (Pre-Bid Queries): કોઈપણ પ તાની જ ર હોય તેવા િબડરે

દ તાવેજમાં જણાવેલ િનધા રત સમય મયાદામાં [email protected] પર ઈમેલ ારા લેિખતમાં

૨.૧ માલનું વણન: પૂરા પાડવામાં આવનાર માલ ઘાસચારાની ગુણવ ા ધરાવતું ૂ ુ ં ઘાસ (dry grass)

તેમણે તે જ થો પ રિશ -૨ (Annexure II) માં આપેલા સોગંદનામામાં (દરે ક િજ ા માટે અલગથી)

દશાવવો પડશે અને ઓફર કરે લા કુ લ જ થા પર િનધા રત દરે EMD (બાનાની રકમ) જમા કરાવવી પડશે.

૨.૬ પુનરાવિતત ઓડર (Repeat Order): સફળ િબડરને, વક ઓડર હે ઠળ ખરીદવામાં આવેલી

ભાગીદારી પેઢી, િલિમટે ડ લાયિબિલટી પાટનરિશપ (LLP), ાઈવેટ િલિમટે ડ કંપની, પિ લક િલિમટે ડ

કંપની, ટ ટ, હ દુ અિવભાિજત કુ ટું બ (HUF) અથવા અ ય કાયદેસર રીતે રચાયેલ સં થા હોવી ઈએ.

બંધારણના દ તાવેજની માિણત નકલ-જે તે ક સા મુજબ ભાગીદારી ખત (partnership deed),

માણપ , ટ ટ ડીડ અથવા HUF દ તાવે - સામેલ કરવાની રહે શે.

૩.૨ પરમેન ટ એકાઉ ટ નંબર (PAN): બોલી લગાવનાર પાસે પરમેન ટ એકાઉ ટ નંબર (PAN) હોવો

આવ યક છે અને PAN કાડની વ- માિણત નકલ સામેલ કરવાની રહે શે. સં થા અથવા કંપની વગેરેના

ક સામાં, PAN ને બદલે TAN સબિમટ કરવાના રહે શે.

એકાઉ ટ ટનું માણપ , જેમાં મા ય UDIN હોય, તે પ રિશ ૫ (Annexure V)માં આપેલ ફોમટમાં

ના નોન- યુ ડિશયલ ટે પ પેપર પર, યો ય રીતે નોટરાઇ ડ કરાવીને પ રિશ ૨ (Annexure II)માં

(ક) ઘાસચારાની સ લાય માટે અ ય િવભાગો અથવા આરટીઓ (RTO) કે પોલીસ પાસેથી જ રી

૩.૮ એક જ કાયદાકીય એકમ ારા િબડ: િબડ એક જ કાયદાકીય એકમ (Legal Entity) ારા રજૂ

DD/BG/FDR વ પે ટે ડર

EMD દરે ક િજ ાના ઓફર કરાયેલા જ થાના કુ લ મૂ ય

એકાઉ ટ ટનું માણપ , UDIN સાથે (એક કરતાં વધુ પ રિશ ૫

કરાર (partnership deed), દુકાન અને સં થા ન ધણી વ- માિણત અને કલમ ૩.૧

(Shops and Establishments registration), રિજ ટાર ઓફ િસ ાવાળી નકલ

કંપનીઝ ન ધણી, ટ ટ ડીડ અથવા HUF દ તાવે

પમન ટ એકાઉ ટ નંબર (PAN) કાડ / GST વ- માિણત અને

(લખાણ પર ફરીથી લખવું) અથવા સુધારાની સામે પોતાની ટૂં કી સહી (initials) કરવી પડશે. સહી કે

સમયરે ખા મુજબ https://revenue.nprocure.com પર ઓનલાઇન સબિમટ કરવાની રહે શે. દરો (ભાવ)

૫.૩ બા કવર: દ તાવે એક જ બા કવરમાં મૂકવાના રહે શે જેના પર "Tender for the supply of

fodder grade dry grass" (ઘાસચારા માટે સૂકા ઘાસના પુરવઠા માટે નું ટે ડર) શ દો પ રીતે

૫.૬ નાણાકીય િબડ (Financial Bid) ખોલવી: ટે કિનકલ તબ ે મા ય ઠરે લા િબડસની નાણાકીય

૫.૮ વાટાઘાટો (Negotiation): ટાંકેલા દરોના સંદભમાં યારે જ રી જણાય, યારે િબડસને લેિખતમાં

ણ કરવામાં આવશે અને તેમને ગાંધીનગર િ થત રા ય તરીય ખરીદ સિમિત (State Level Purchase

Committee) અથવા તેમના ારા અિધકૃ ત કચેરી સમ વાટાઘાટો માટે તેમના પોતાના ખચ બોલાવવામાં

૫.૯ વીકૃ િત અને કામની સ પણી (Award):દરોની વીકૃ િત અંગેની લેિખત ણ, ' વીકૃ િત પ '

(Letter of Acceptance) ના વ પમાં, સંબંિધત િબડરને સામા ય રીતે ટપાલ અથવા ફોન વગેરે ારા

(Financial Bid) માં દશાવેલ જ થાનો પુરવઠો પૂરો પાડી શકે ; અને તે ક સામાં, કલમ ૩.૬ હે ઠળ રજૂ

(reconciliation) અને કલમ ૧૦ હે ઠળ લાગુ પડતી કોઈપણ દંડ કે વસૂલાતની યા બાદ ચૂકવવામાં

૮.૩ રવાનગી અને ાિ નો પુરાવો: રે વે રસીદ (Railway Receipt) િસવાયની અ ય પ િતમાં, િબડરે

મેળવનાર િજ ાના કલે ટર પાસેથી અહે વાલો મ ા બાદ રાહત કિમશનર (Commissioner of Relief)

૯.૧ ટે ડર ફી: . ૧૫,૦૦૦/- (અંકે િપયા પંદર હ ર પૂરા) ની પરત ન મળી શકે તેવી (non-

refundable) ટે ડર ફી 'મેજર હે ડ ૮૪૪૩ - રે વ યુ ડપોિઝટ', 'સબ મેજર હે ડ ૦૦', 'માઈનર હે ડ ૧૦૧',

૯.૨ બાનાની રકમ (EMD): િબડર ) ારા એક કરતાં વધુ િજ ા માટે ઘાસચારો (ટે ડરર)fodder)

ઓફર કરવામાં આવે, તો સંબંિધત િજ ામાં ઓફર કરે લા જ થા મુજબ દરે ક િજ ા માટે EMD અલગથી

બક ારા રી કરાયેલ બક ગેરંટી ) ફ ડ ડપોિઝટ રિસ ટ /FDR) ના વ પમાં સબિમટ કરી શકાય

છે , જે કલે ટર, વલસાડ )Collector, Valsad) ના પ માં અને વલસાડ ખાતે ચૂકવવાપા )payable)

હોવી ઈએ કોઈપણ િબડ જેમાં આમાંથી કોઈપણ વ પમાં .EMD શામેલ નહ હોય તેને અમા ય

૯.૩ EMD પરત કરવી: જે િબડરના દરો વીકારવામાં આ યા નથી અને જે િબડરનું ટે ડર નામંજૂર

કરવામાં આ યું છે , તેમની EMD ની રકમ નાણાકીય િબડ (financial bid) ખો યાના ૨૧ દવસની અંદર

પરત કરવામાં આવશે. સફળ િબડરની EMD ની રકમ 'પરફોમ સ િસ યુ રટી ડપોિઝટ' (કાય-સંપાદન

૯.૪ EMD જ કરવી: ટે ડર ખોલવામાં આ યા પછી કોઈપણ િબડર ટે ડરનો અ વીકાર કરે તો તેઓની

EMD જ કરવામાં આવશે અને તેને ભિવ યના ટે ડરોમાં ભાગ લેવા માટે ગેરલાયક ઠે રવવામાં આવશે.

૯.૫ પરફોમ સ િસ યુ રટી ડપોિઝટ: સફળ િબડર/િબડરોએ, વીકૃ િતની સૂચના (notification of

acceptance) ની તારીખથી, જે જ થા માટે વક ઓડર (Work Order) રી કરવામાં આ યો હોય તેના

ખરીદ મૂ ય (purchase value) ના ૦૫% બરાબર િસ યો રટી ડપોિઝટ (security deposit) િજ ાવાર

અલગથી સબિમટ કરવાની રહે શે. િસ યો રટી ડપોિઝટ રા ીયકૃ ત બકની નોન-ટા સફરે બલ (non-

transferable) બક ગેરંટી, ડમા ડ ડા ટ, અથવા કલે ટર, વલસાડ (Collector, Valsad) ના નામે એક

વષની ફ ડ ડપોિઝટ રિસ ટ (FDR) ના વ પમાં હોવી ઈએ, અને તે સે શન 1.1 ના કો કમાં

ગેરંટી ારા રજૂ કરવામાં આવેલી િસ યો રટી ડપોિઝટની ચકાસણી (verification) કરશે.

૯.૬ કરાર: સફળ િબડર (િજ ાવાર L1), અથવા પેઢી (firm) ના ક સામાં ઓથોરાઇઝેશનનો અસલ

પ (original letter of authorisation) રજૂ કરનાર અિધકૃ ત યિ તએ, વક ઓડર (Work Order) ની

તારીખથી ૦૭ દવસની અંદર આ ટે ડરની શરતો અનુસાર કલે ટર, વલસાડ (Collector, Valsad) સાથે

કરાર (agreement) કરવાનો રહે શ.ે કરાર પરના ટે પ ુટી (stamp duty) નો ખચ િબડર ારા

સમય મયાદામાં કરાર કરવામાં િન ફળ જવાની િ થિતમાં, સં ગો અનુસાર EMD અથવા િસ યો રટી

માણસર (pro-rata) ધોરણે કરવામાં આવશે અને તે િબડ મૂ યના મહ મ ૫ ટકા સુધી થઈ શકે છે . આ

૧૦.૨ ઓછો પુરવઠો અને ખમ-આધા રત ખરીદી (Risk Purchase): પુરવઠામાં અછત અથવા

૧૦.૪ ગેરમાગ દોરતી મા હતી: ટે ડર આમંિ ત કરનાર સ ાિધકારી (Tender Inviting Authority)

કો ટા ટ એ ટ, ૧૮૭૨' (Indian Contract Act, 1872) ની ગવાઈઓ લાગુ પડશે, અને સમયની

ગણતરી માટે 'િલિમટે શન એ ટ, ૧૯૬૩' (Limitation Act, 1963) ની ગવાઈઓ લાગુ પડશે. આ ટે ડર

૧૧.૨ ખરીદ નીિત: યાં લાગુ પડતું હોય યાં રા યની ખરીદ નીિત, ૨૦૨૪ (State Procurement

Policy, 2024) ની શરતો લાગુ થશે.

સબ-લેટ (અ યને સ પવું), સ પણી (assign) કે હ તાંત રત કરી શકશે નહ , કે તેના અમલીકરણમાં

ૂ કરાર: આ ટે ડર દ તાવેજ, બહાર પાડવામાં આવેલ સુધારા (corrigenda), વક ઓડર

સંદભ: ટે ડર પૂછપરછ માંક: Grass/૨૦૨૬-૨૭/૦૨/૨૦૨૬

બાબતની પણ ન ધ લઈએ છીએ કે , આપને અથવા અ ય કોઈપણ 'ડાયરે ટ ડમા ડ ઓ ફસર' (Direct

Demand Officer) ને ગેરમાગ દોરતી કે શંકા પદ મા હતી પૂરી પાડવી, અથવા સાચી કે સચોટ મા હતી

સૂચના માંક GRASS/૨૦૨૬-૨૭/૦૨/૨૦૨૬ અ વયે અમારી િબડ (બોલી) રજૂ કરી છે .

પર (ex-site) અને રા યના કોઈપણ અસર ત િજ ામાં આવેલા ઘાસચારા ડે પો પર પહ ચાડવા માટે -

સમયગાળા દરિમયાન સરકાર ગમે યારે અમારી પાસે અમારી નાણાકીય િબડ (Financial Bid) માં

બંધારણ (માિલકીની પેઢી, ભાગીદારી પેઢી, LLP, કંપની, ટ ટ, HUF)

પમન ટ એકાઉ ટ નંબર (PAN)

GST રિજ ટે શન નંબર ( હોય તો)

(મા ય UDIN ધરાવતા ેિ ટિસંગ ચાટડ એકાઉ ટ ટના લેટરહે ડ પર રી કરવું અને અસલમાં રજૂ કરવું)

ખાતે આવેલી છે અને જેઓ પરમેન ટ એકાઉ ટ નંબર (PAN) ______________ ધરાવે છે

એક વષ માટે , ટે ડર નો ટસ નં.Grass/૨૦૨૬-૨૭/૦૨/૨૦૨૬ અ વયે સદરહુ પેઢી ારા ઓફર

વધુ હરોળ (rows)

પ રિશ ૭: નાણાકીય બીડ (Financial Bid) નું વ પ (મા નમૂના પ ભાવપ ક; વા તિવક વ પ

લે ડલાઇન નંબર (STD કોડ સાથે)

ન ધ ૧: િબડરે ઘાસચારાના લઘુ મ ૨૫ લાખ કલો ામ જ થા માટે િજ ાવાર દર (rate) ઓફર કરવાનો રહે શે.

ન ધ ૩: દર (Rate) સખતપણે ટે ડરના િનયમો અને શરતો અનુસાર જ આપવાનો રહે શે. શરતી ટે ડરો

(Conditional tenders) વીકારવામાં આવશે નહ . ઓફર કરે લા દરોને આખરી ગણવામાં આવશે અને તેમાં

પ રવહન (transportation), હે ડિલંગ અને આવા તમામ લોિજિ ટ સ તેમજ અ ય તમામ લાગુ પડતા

ટે ડર સૂચના માંક GRASS/૨૦૨૬-૨૭/૦૨/૨૦૨૬ ના સંદભમાં આથી જણાવું છું કે :

૨. આ તમામ િનયમો, શરતો અને કાયદાઓ મારા પર તેમજ મારી ) અમારી પેઢી /firm) પર બંધનકતા

છે , અને મ આ બધી બાબતોની સંપૂણ સમજણ મેળ યા પછી અને આ હે રાત )declaration) કયા પછી

DD/BG/FDR વ પે ટે ડર

૧ કરતાં વધુ િજ ા માટે બોલી લગાવવાના ક સામાં EMD દરે ક

૨ માણપ , UDIN સાથે (એક કરતાં વધુ િજ ા માટે બોલી િનધા રત ફોમટમાં

(partnership deed), દુકાન અને સં થા ન ધણી (Shops and વ- માિણત અને

Establishments registration), રિજ ટાર ઓફ કંપનીઝ િસ ાવાળી નકલ

ન ધણી, ટ ટ ડીડ અથવા HUF દ તાવે

પમન ટ એકાઉ ટ નંબ ર (PAN) કાડ / GST વ- માિણત અને

टे लीफ़ोन 02632-243238 / 240212 ईमेल [email protected]

ताव के िलए अनुरोध (RFP)

गुजरात रा य के िजल म पशुधन के िलए चारा-यो य सूखे घास क खरीद और आपू त (Supply)

टडर नो टस नंबर Grass/2026-27/02/2026

(Earnest Money Deposit)

फ ड िडपॉिज़ट रसीद (FDR) के प म जमा करनी होगी।

से शन 1 टडर के िलए नो टस (NIT)

एने शर III L1 रे ट से मैच करने के िलए शपथ-प

एने शर VII फाइनिशयल िबड का फ़ॉमट (कोटेशन का नमूना)

एने शर VIII टडर क शत क वीकृ ित

नोट: इस टडर डॉ यूमट को, टडर जारी करने वाले अिधकारी ारा जारी कए गए हर सुधार (corrigendum) या

अित र जानकारी (addendum) के साथ, एक ही डॉ यूमट के तौर पर पढ़ा जाएगा।

टडर सूचना नंबर: Grass/2026-27/02/2026

ी-िबड सवाल पर प ीकरण और अगर कोई सुधार (corrigendum) हो

टडर फ स, EMD और तकनीक िबड डॉ यूमट वाले सीलबंद फिजकल

टडर फ स, EMD और तकनीक िबड डॉ यूमट वाले सीलबंद फिजकल

ईमेल (िसफ़ िबड से जुड़े सवाल के िलए) [email protected]

1.3 ई-टड रग पोटल: टडर से जुड़े द तावेज़ https://revenue.nprocure.com पर उपल ध ह। यह पोटल nCode

Solutions का है, जो GNFC का एक िडवीज़न है और गुजरात रा य का अिधकृ त ई-टड रग स वस ोवाइडर है।

1.5 सुधार और संशोधन (Corrigendum and Amendment):टडर बुलाने वाली अथॉ रटी, िबड जमा करने क

आिखरी तारीख से पहले कभी भी ई-टड रग पोटल पर सुधार (corrigendum) कािशत करके टडर द तावेज़ म

1.6 िबड से पहले के सवाल (Pre-Bid Queries):अगर कसी िबडर को कोई प ीकरण चािहए, तो उसे

द तावेज़ म बताए गए तय समय के भीतर [email protected] पर ईमेल के ज़ रए अपना सवाल

और खुली हालत म स लाई क गई कसी भी खेप (Consignment) के िलए कोई पेमट नह कया जाएगा।

(Annexure II) के शपथ प म ( येक िजले के िलए अलग से) करना होगा और तािवत कु ल मा ा पर िनधा रत

दर से EMD (बयाना रािश) जमा करनी होगी। रा य क कु ल आव यकता वतमान म 1000 लाख कलो ाम

अनुमािनत है, िजसे एक या अिधक आपू तकता (suppliers) ारा पूरा कया जा सकता है।

िलिमटेड कं पनी, पि लक िलिमटेड कं पनी, ट, हदू अिवभािजत प रवार (HUF) या कानून के तहत बनी कोई अ य

HUF के द तावेज़।

3.2 परमानट अकाउं ट नंबर (PAN):बोली लगाने वाले के पास परमानट अकाउं ट नंबर (PAN) होना चािहए और

उसे PAN काड क से फ-अटे टेड कॉपी लगानी होगी। कसी ऑगनाइज़ेशन या कं पनी वगैरह के मामले म, PAN क

जगह TAN जमा करना होगा।

अिनवाय है। इस आशय का एक चाटड अकाउं टट का माणप , िजसम वैध UDIN हो, प रिश ५ (Annexure V)

टे प पेपर पर, िविधवत नोटरीकृ त करके प रिश 2 (Annexure II)के ा प म तुत कया जाना चािहए, िजसम

(c) चारा आपू त के िलए अ य िवभाग या आरटीओ (RTO) या पुिलस से आव यक कोई भी अनुमित (Permissions)

स लायर क स लाई का आधार होगा। व-घोषणा प को Annexure IIIम दए गए फ़ॉमट के अनुसार भरा जा

Annexure Iम दए गए फ़ॉमट म क जाएगी।

3.8 सगल एं टटी िबड: बोली एक ही कानूनी इकाई(Legal Entity) ारा जमा क जाएगी। कोई भी बोली लगाने

( तािवत मा ा के अनुमािनत मू य का 3%, एक से अिधक िजल DD/ BG/ FDR के लॉज़

के िलए बोली लगाने के मामले म EMD येक िजले क तािवत प म टडर फ स और

टनओवर को दशाने वाला चाटड अकाउं टट का माणप , UDIN के

डीड या HUF द तावेज़

4 परमानट अकाउं ट नंबर (PAN) काड/ GST स ट फ़के ट लॉज़

टै प के साथ VIII

उ लेख न कया गया हो। (एक से अिधक िजल के िलए बोली लगाने के मामले म EMD, टनओवर, सुर ा जमा

5.1 ऑनलाइन जमा करना: तकनीक िबड और फाइनिशयल िबड, दोन ही https://revenue.nprocure.com पर

5.3 बाहरी कवर: डॉ यूम स को एक ही बाहरी कवर म रखा जाएगा िजस पर "Tender for the supply of

fodder grade grass" (चारे के ेड के सूखी घास के भूसे क आपू त के िलए टडर) श द प प से िलखे/ ट कए

बोली लगाने वाले को कले टर ऑ फस के आवक रिज टर (inward register) का रे फरस नंबर लेना चािहए। अगर

5.9 वीकृ ित और अवाड: दर क वीकृ ित क िलिखत सूचना, ' वीकृ ित प ' (Letter of Acceptance) के प

बोलीदाता ने अपनी िव ीय बोली (Financial Bid) म पेश क थी। ऐसी ि थित म, आपू त लॉज़ 3.6 के तहत

6.1 दर उ धृत करना (Rates to be Quoted): िबडर को के वल पोटल पर दए गए िनधा रत ा प (Format) म

ऑनलाइन ही दर भरनी ह गी। कसी भी ऐसी िनिवदा (Tender) को खा रज (Reject) कर दया जाएगा िजसम भौितक

प से (Physically) िव ीय बोली जमा क गई हो।

7.1 गुणव ा का मानक (Standard of Quality): स लाई कया जाने वाला सूखा चारा अ छी ािलटी का, िबना

8.2 पास (Pass): पास कले टर या संबिं धत अिधकारी के िनदश के अनुसार जारी कए जाएंगे। इस संबध

9.2 अन ट मनी िडपॉिज़ट (EMD): य द बोलीदाता (िनिवदाकता) ारा एक से अिधक िजल के िलए चारा

(fodder) पेश कया जाता है, तो संबंिधत िजले म पेश क गई मा ा के अनुसार येक िजले के िलए ईएमडी (EMD)

बक गारं टी / साविध जमा रसीद (FDR) के प म जमा क जा सकती है, जो कले टर, वलसाड (Collector,

Valsad) के प म और वलसाड म देय (payable) होनी चािहए। कोई भी बोली िजसम इनम से कसी भी प म

9.3 EMD क वापसी: िजस बोली लगाने वाले क दर वीकार नह क जाती ह और िजसका टडर रजे ट हो जाता

है, उसक EMD फ़ाइनिशयल िबड खुलने के 21 दन के भीतर वापस कर दी जाएगी। सफल बोली लगाने वाले क

EMD परफ़ॉमस िस यो रटी िडपॉिज़ट जमा करने पर वापस कर दी जाएगी।

9.4 EMD ज़ त करना: अगर कोई बोली लगाने वाला टडर खुलने के बाद अपनी बोली वापस लेता है, तो उसक

EMD ज़ त कर ली जाएगी और उसे भिव य के टडर म भाग लेने के िलए अयो य घोिषत कर दया जाएगा।

9.5 परफ़ॉमस िस यो रटी िडपॉिज़ट: सफल बोलीदाता/बोलीदाता को, वीकृ ित क अिधसूचना (notification of

acceptance) क तारीख से, उस मा ा के खरीद मू य (purchase value) के 05% के बराबर सुर ा जमा (security

deposit) िजला-वार अलग से जमा करनी होगी, िजसके िलए काय आदेश (Work Order) जारी कया गया है। सुर ा जमा

कसी रा ीयकृ त बक क गैर-ह तांतरणीय (non-transferable) बक गारं टी, िडमांड ा ट, या कले टर, वलसाड

(Collector, Valsad) के नाम पर एक वष क साविध जमा रसीद (FDR) के प म होगी, और इसे धारा 1.1 क

गारंटी के मा यम से तुत क गई सुर ा जमा का स यापन (verification) करे गा।

9.6 ए ीमट: सफल बोलीदाता (िजला-वार L1), या कसी फम के मामले म मूल ािधकरण प (original letter of

authorisation) तुत करने वाले एक अिधकृ त ि को, काय आदेश (Work Order) क तारीख से 07 दन के भीतर

इस िनिवदा क शत के अनुसार कले टर, वलसाड (Collector, Valsad) के साथ एक समझौता (agreement) करना

होगा। समझौते पर टे प शु क (stamp duty) का खच बोलीदाता ारा वहन कया जाएगा, जो टे प शु क से संबंिधत

अनुसार ईएमडी (EMD) या सुर ा जमा (security deposit) ज त कर ली जाएगी।

(Indian Contract Act, 1872) के ावधान लागू ह गे, और समय क गणना के िलए समी ा अिधिनयम,

(Limitation Act, 1963) के ावधान लागू ह गे। इस िनिवदा या इसके प रणाम व प होने वाले समझौते से उ प

वलसाड क अदालत के पास ही अिधकार े (Jurisdiction) होगा।

11.3 ह तांतरण न करने क शत(Non Transferability): वक ऑडर िबडर के िलए ि गत है। िबडर,

11.4 पूरा समझौता: यह टडर डॉ यूमट, जारी कए गए सुधार (corrigenda), वक ऑडर और लॉज़ 9.6 के

संदभ: टडर पूछताछ सं या Grass/2026-27/02/2026

कलो ाम) सूखी घास (dry grass) क तािवत मा ा क स लाई करने के िलए बा य ह, िजसक घोषणा हम

एने ज़र III: L1 रे ट से मेल खाने के िलए शपथ-प

1. हमने कले टर, वलसाड ारा जारी टडर नो टस नंबर GRASS/2026-27/02/2026 के तहत चारे के ेड

गठन ( ो ाइटरिशप, पाटनरिशप, LLP, कं पनी, ट, HUF)

परमानट अकाउं ट नंबर (PAN)

GST रिज ेशन नंबर, य द कोई हो

(इसे ैि टस करने वाले चाटड अकाउं टट के लेटरहेड पर जारी कया जाना चािहए, िजस पर मा य UDIN हो,

अकाउं ट नंबर (PAN) ______________ है, उसने अपनी ऑिडट क गई अकाउं ट बु स के अनुसार िन िलिखत

कम एक वष के िलए, टडर नो टस नंबर Grass/2026-27/02/2026 के तहत उ फ़म ारा ऑफ़र कए गए

चारे (fodder) क मा ा के मू य के 50% से कम नह है।

एने ज़र VII: फ़ाइनिशयल िबड का फ़ॉमट (िसफ़ सपल कोटेशन, असल फ़ॉमट िब डग पोटल पर होगा)

लडलाइन नंबर (STD कोड के साथ)

नोट 1: बोलीदाता को चारे क यूनतम 25 लाख कलो ाम मा ा के िलए िजला-वार दर (rate) क पेशकश करनी होगी।

नोट 3: दर (Rate) अिनवाय प से िनिवदा (tender) के िनयम और शत के स त अनुसार ही दी जानी चािहए। सशत

िनिवदाएं (Conditional tenders) वीकार नह क जाएंगी। उ धृत (quoted) दर को अंितम माना जाएगा और इसम

प रवहन (transportation), हड लग और ऐसे सभी लॉिजि ट स, तथा अ य सभी लागू शु क शािमल होने चािहए।

एने ज़र VIII: टडर क शत क वीकृ ित

टडर नो टस नंबर GRASS/2026-27/02/2026 के संदभ म यह बताता ँ क:

2. उ सभी िनयम, शत और ावधान मुझ पर तथा मेरी / हमारी फम पर बा यकारी (binding) ह, और मने इन सभी

बात क पूण समझ के साथ और यह घोषणा करने के बाद ही यह िनिवदा (tender) तुत क है।

(corrigendum) भी शािमल है, ह ता र और मुहर लगाई है।

( तािवत मा ा के अनुमािनत मू य का 3%, एक से अिधक िजल के DD/ BG/ FDR के प

िलए बोली लगाने के मामले म EMD येक िजले क तािवत म टडर फ स

टनओवर को दशाने वाला चाटड अकाउं टट का माणप , UDIN के

डीड या HUF द तावेज़

4 परमानट अकाउं ट नंबर (PAN) काड/ GST स ट फ़के ट