Selection of implementing agency for supply of food under P.M.Poshan Programme for the children of age group 5-14 years (from Bal Vatika & Standard 1st to 8th) studying in the Govt.,Govt-Aided,Local body,Gujarat Schools.

Marks in Technical bid.

d) The venue, date and time for opening the Pre-qualification Proposal are mentioned in

the Tender Notice in the RFP Volume I. The date and time for opening the Financial

Proposals would be communicated to the qualifiedbidders.

e) The Bidder’s representatives who are present shall sign a register evidencing their

attendance. In the event of the specified date of Bid opening being declared a holiday

for GOVERNMENT, the bids shall be opened at the same time and location on the next

working day. In addition to that, if the representative of the Bidder remains

absent;GOVERNMENT will continue process and open the bids of the all bidders.

f) Pre-qualification proposal: GOVERNMENT shall open Cover 1 marked “RFP Document

Fee and Earnest Money Deposit (EMD)”. If the contents of the Cover 1 are as per

requirements of the RFP, GOVERNMENT shall open Cover 2 marked “Pre- Qualification

Proposal”. Each of the Pre-Qualification condition mentioned inRFP is MANDATORY.

In case the Bidder does not meet any one of the conditions, the bidder will

bedisqualified.

g) Technical Proposal Evaluation: The Bidders are required to submit all required

documentation in support of the evaluation (e.g. Detailed PMPY citations and copy of

work order, client contact information for verification, and all others components) as

required for technical evaluation. GOVERNMENT shall inform to the technically

Shortlisted Bidders about the date and venue of the opening of the financial proposals.

Technical Evaluation will be out of 100 marks and that will be evaluated as

per ANNEXURE - I. The financial bid will be taken into consideration if the bidder

obtains at least 60 marks in Technical Bid.

h) Financial Proposal Evaluation: Financial Proposals for the technically qualified bidders

will then be opened online on the notified date and time. Financial Proposals that are

not meeting the condition mentioned RFP shall be liable forrejection.

(I) Desire and willingness of centralized kitchen operators to add voluntarily

additional calories / protein per meal per child over and above 525 Cal /

gms protein forchildren of balvatika and Primary Student and 742.50 Cal/20

gms protein for Upper Primarystudent.

(II) Desire and willingness of centralized kitchen operators to add voluntarily

additional cost per meal per child per cost over and above 9.18 Rs. forchildren

of balvatika and Primary Student and 12.91 Rs. for Upper Primary student.

As mentioned in Scope of Work Point No.6 Government will give food grains

cooking cost per child per meal over and above this how much contribution is

given by NGO/C.S.O. for per meal per child will be considered in Financial Bid.

Financial Bid contains 50 marks and that will be evaluated as per ANNEXURE

(III) As the Scheme provides mid-day meals to school children and Government

provides wheat, rice etc. plus financial cost per meal, instead of “L1”, “H1” shall

be considered. i.e. the party who is technically strong and willing to contribute

maximum towards extra calories and extra financial help shall beconsidered.

( IV ) Overall evaluation of Bidder (NGO/C.S.O) in terms of H1..H2..H3..will be

evaluated as below.

60 % of Technical Bid and 40 % of Financial Bid value will be considered as

overall evaluation marks.

4. Pre-requisite for selection of CSO/NGO

The District Collector/Municipal Commissioner should keep the followingaspects in mind

while determining the suitability of a CSO/NGO for supply of cooked mid day meal:

1. The CSO/NGO should be registered under the Societies Registration Act or the Public

Trust Act, and should have been in existence for a minimum period of two years.

2. The CSO/NGO should have a properly constituted management and Governing Body

with its powers and duties clearly defined in itsconstitution.

3. Name of all office bearers involved in the establishment and management of such

organization should be disclosed along with their roles and responsibilities in the

organization. If any of the office bearers hold a public office, then details of that office

should also be mentionedspecifically.

4. Operation of the Centralized Kitchens should be entrusted under thePPPmodel to NGO.

The NGO should be aware of local presenceandshouldhave familiarity with the needs

and culture of theState.

5. The CSO/NGO should have a valid license under Food Safety and Standards

GOVERNMENT of India(FSSAI).

6. CSO/NGO should give a commitment to supply nutritional, fresh and hot cooked meals

to the cluster of schools on 'No-Profit' basis within limits of 40 Kms. from central

kitchen to the PMPYcentre/School.

7. CSO/NGO should give a commitment to abide by the PMPY Guidelines issued by MHRD

from time totime.

8. CSO/NGO should give willingness to work with PRIs/Municipal bodies in accordance

with relevant guidelines of the StateGovernment.

9. The CSO/NGO should have financial and logistic capacity to supply themid day meal

on the requisite scale.

10. The CSO/NGO should have a robust transport system for carrying the cooked mid day

meals from Centralized Kitchen to schools which can maintain hot chain from

Centralized Kitchen to lastpoint.

11. The CSO/NGO should not discriminate in any manner on the basis of religion, caste

and creed and should not use the programme for propagation of any

religiouspractice

5. SCOPE OF WORK/TERMS ANDCONDITIONS

1) The organization/NGO has to arrange the hot cooked good quality meals according to the

Gujarati taste as per liking of children in the school campus. The organization has to make

his own arrangements of cooking, transportation to the schools, manpower, kitchen

equipments, serving utensils to include crockery and cutlery, gas cooking, RO/UV drinking

water supply etc services and facility on turnkeybasis.

2) To set up the centralized kitchen for providing Mid day meal to school students as per the

decided measurement and menu through its own resources and as per the requirement

3) To provide the service of transportation with containers to provide hot meal to all

concerned schools on time on its owncost.

4) The organization/NGO should maintain all records of their daily consumption of food and

cost as required by the government.

5) The organization/NGO will have to arrange for oils, vegetables, fuel etc., according to the

decided appropriate menu in consultation with Collector / Commissioner according to the

criteria decided by the government.

6) All infrastructural facilities, cooking vessels and related equipments, kitchen etc. will have

to be arranged by the organization/NGO on its own cost.

7) The organization/NGO will have to maintain cleanliness in the kitchen , storage rooms and

will have to use hygienic and clean water in the cooking procedure.

8) The taste of the food should be strictly maintained according to the likeness and taste of

9) The quality of the food should be maintained as per the rules of Health and Family Welfare

10) The organization/NGO will have to supply hot cooked meal per child per day having

requisite of at least 525 kilo calories and 12 grams protein with the free permissible

allocation of food grains (180 gram for children of balvatika and primary and 265 grams

for upper primary per child per day) as per menu prescribed for children studying in

balvatika and classes I-V and at least 742.50 kilo calories and 20 grams protein to children

studying in classes VI-VIII, in the schools covered under PM Poshan Yojana of Surat. Subject

to change in food norms of meals by State Government.

11) The indicative chart of food grains and calories for the different age of children are shown

Sr. Items Requirement Energy Protein Requirement Energy Protein

no under content(in content under PMPY content(in content

PMPY(in gms) calories) (in gms) (in gms) calorie) (in gms)

grain(Rice/W 100 340 6 150 510

3 Vegetables 50 25 2.5 75 38

5 Salt & As per

Condiments Need --- --- As per Need --- ---

12) The healthy and hygienic food contains mandatory fresh vegetables, fruit and saladetc

13) The periodic medical checkup of the kitchen and serving staff shall have to be ensured

by the organization/NGO

14) Separate dish washing unit with sanitizer / hygienic dish washing arrangements have to

15) Daily garbage disposal must be taken care all time during and after the cooking

16) Water purification system to be installed in dining hall/PMPYCentre.

17) Water testing report is compulsory every threemonths

18) The regular fumigation and pest control is required to be carried on regular interval of

time as per usage of storage area to protect against rudest andpests.

19) Use of LPG to be properly secured through a pipingsystem

20) Use of gloves and headgear and apron iscompulsory

21) Fire protection measures to be taken to protect against any untowardincident

22) Proper water arrangements for cooking, cleaning andheating.

23) Proper water disposal arrangements for wastewater

24) Adequate lighting arrangements inside and outside the kitchen premises according to

25) Time, quality & quantity of food will be determined by competentGOVERNMENT.

26) The NGO should have properly constituted management / Governing body with its

power and duties clearly defined in its NGO. Name of all persons involved in

operation/implementation of programme should be disclosed along with their roles and

responsibilities in the organization.

27) The NGO should give commitment to supply meals to the cluster of schools on time as

decided by the competent GOVERNMENT.

28) The NGO must provide commitments to abide by the PMPY guidelines issued by State /

Central Government from time totime.

29) The NGO should have financial and logistic capacity to supply the mid-day meal on the

requisite scale.

30) The NGO must have robust transportation system for carrying the cooked mid-day meals

from kitchen place to various schools as per time table decided by competent

31) The NGO should not discriminate in any manner on the basis of religion, caste, area and

should not use programme other than its purpose.

32) The duration of contract period is of original tender that means till date (5/11/2026) from

the date of commencement of work

order. Each year will have minimum 240 working days.

33) The NGO has to follow the prescribed food and nutrition norms by MHRD/State

Government from to time.

34) The NGO should furnish a monthly report on lifting and utilization of food grains, funds

as well as number of children covered along with documentary evidence.

35) The performance of the NGO in serving PMPY to children should be assessed at any time

during the contract period through credible system of evaluation.

36) Continuation of MOU with an NGO for the second and third year shall depend on its

performance being found satisfactory in the current year.

6. TECHNICAL PROPOSAL

Following documents are required as a part of Technical

proposals( a ) Organization Profile

Sr. No Information Details Required

1 Name of Bidding firm:

2 Address and contact details of organization:

3 Organization Registration Number and Year of Registration

4 Web Site Address

5 Status of Organization (Public Ltd., Pvt. Ltd.,/NGO / CSOetc.)

6 Organization certification

7 EPF Registration No

8 Company’s Service Tax Registration No. /GST Reg. No.

9 Company’s Permanent Account Number (PAN)

10 Organization’s Turnover for the last 3 years (Year wise)

11 Name, Designation and Address of the contact person to

whom all references shall be made regarding this RFP:

12 Telephone number of contact person:

13 Mobile number of contact person:

14 Fax number of contact person:

15 E-mail address of contact person:

Note: Technical evaluation bid will be evaluated as mentioned per ANNEXURE - I.

All necessary documents supporting this evaluation should be attached.

( b ) Organization Technical Strength:

Bidders are required to provide a detailed approach & methodology to execute the entire

PMPY. Bidder has to provide the below required information in details separately along with

documentary evidence.

1. Understanding of requirements and overall implementation approach to fulfill the

requirement stated in the RFP

2. Details of proposed architecture, PMPY plan to execute the PMPY

3. Work plan/Methodology and its adequacy

4. Robustness and Quality

5. End to end integrated approach and execution plan

6. Equipment/material deployment plan

7. Timeline and modalities for overall implementation in a time boundmanner

8. PMPY planning for the fallback strategy and planning during the rollout

9. Quality control plan – Bidder’s approach to ensure quality of work and deliverables

10. Risk management plan – Bidder’s approach to identify, respond, / manage and miti

11. PMPY monitoring and communication plan : Bidder’s approach to PMPY monitoring

and communication among stakeholders.

12. Details about Mobilization of resources, training, deployment of manpower

13. Escalation matrix during the PMPY execution

14. Details regarding any other area relevant to the scope of work and other requirement

15. Experience Details: The bidder is required to use following format to showcase the

experience of executing similar assignments.

Sr No Item Details Documents attached

1 Name of the PMPY

2 Date of Work Order

3 Client Details

4 Scope of Work

5 Contract Value

6 Start Date / End Date

Note: (Fill the data for each PMPY separately)

( c ) Documents Required

Sr. Document Attached

Document description

1 Registration under ESIC / WC

Proof of experience of preparing food by centralized kitchen in

more than one district/across state.

3 Copies of Income tax certificate for last 5 years

If NGO has land for construction of kitchen proof of ownership of

5 Payment Certificate of employees for NGO

6 Proof of laboratory facility

Proof of Transportation facilities and drivers for supplying cooked

food from kitchen to schools

8 Proof of Automatic centralized kitchen facility

9 Registration under payments & wages act

10 Availability of fire safety equipments

11 Storage facility for food grains, pulses, oils & vegetables

12 Storage details during the transportation mode

13 Cooking water availability & quality as per IS 10500 standard

14 Health check up / vaccination of food handlers

15 Food testing by NABL accredited Laboratory

16 Quality of Raw material as per FSSAI guideline

17 Details of food safety management system

18 Availability of Supplier quality management system

19 Background details of Cooks, Helper and other staff

20 Hygienic Precaution taken by Cooks and Helpers while cooking

21 Cleanliness of Centralized kitchen

22 Food serving experience / demo case details

23 Ready to Eat Packed Food experience

24 List of awards / appreciation / achievements received in last 5 years

( d ) Responsibilities of the CSO/NGO

The organization/NGO has to provide the compliance matrix for each of the following

1. The CSO/NGO shall keep the food grains and other materials in hygienic conditions,

free of pests, dust, insects, fungus etc.

2. Drinking water should be tested for its portability as per schedule decided by the

3. Only packed dals, salt, spices, condiments and oil with AG-MARK / FSSAI quality

symbol should be used for cooking mid day meal.

4. The CSO/NGO shall ensure that the food articles shall be used in FIFO basis. Shelf life

of the food articles needs to be checked from time totime.

5. In case the State has provision of egg/milk/fruit in the Menu and the CSO/NGO is not

willing to provide the same, the State should make alternative arrangements to supply

egg / milk/ fruit as prescribed in the menu.

6. The CSO/NGO should supply the cooked meal in good quality sealed insulated /

stainless steel containers. Temperature of the mid-day meal when served should be

maintained at or above 65˙C.

7. The CSO/NGO should have adequate fire safety measures in the centralized kitchen.

8. Cooked Mid-day meal is fit for human consumption for four hours after cooking and

it should be transported to schools and consumed by children within that time.

9. The CSO/NGO should ensure that cooked meal is transported and delivered at the

school under the supervision of authorized person.

10. The CSO/NGO shall carry out training of CCHs on health, food safety, hygiene and

methods of cooking at regular intervals.

11. CSO/NGO shall also ensure that CCH working at centralized kitchens are free from any

disease particularly contagious diseases. CSO/NGO shall arrange medical check- up of

CCH at least once in six months.

12. The CSO/NGO shall ensure that CCH are provided aprons, head gears, hand gloves

during the cooking of mid-day meal.

13. The CSO/NGO shall ensure that premises should be clean, adequately lighted and

ventilated and have sufficient free space for movement. Floor ceilings and walls must

be maintained in a sound condition. The floor and skirted walls should be washed as

per requirement with an effective disinfectant. The premises should be kept free from

all insects. No spraying should be done during the cooking of mid-day meal, but

instead of fly swats/flaps should be used to prevent flies getting into the premises.

Windows, doors and other openings should be fitted with net or screens, as

appropriated to make the premises insectfree.

Note: All compliances are mandatory for organization/NGO.

7. Instructions:

 Food grain/cooking cost shall be provided by the Government as per actual number of

beneficiaries and as per prevailing rules/order of Government.

 Value quoted as total price must contain all the components required for the successful

implementation of the PMPY. Nothing extra will be paid by the GOVERNMENT beyond the

value quoted in the above form, until the change is approved by GOVERNMENT.

 Price to be inclusive of all adjunct / ancillary services and works, whether specifically

mentioned or not

 Taxes as applicable at the time of invoicing shall be considered. Any changes (upward or

downward) in the taxes/duties shall be accordingly revised at the time of actual payments

and paid. GST tax/Service Tax & Cess will be paid by GOVERNMENT as per the norms

defined by Government of India at the time of actual payment.

 Bidder is requested to check final figure in all the totals of all sheets. GOVERNMENT is not

responsible for errors in the financial bid document.

 Bidder should provide all prices as per the prescribed format specified in this RFP Only.

 All the prices are to be entered in Indian Rupees ONLY.

 GOVERNMENT shall take into account all Taxes, Duties & Levies for the purpose of

 The Bidder needs to account for all Out of Pocket expenses, no additional payment shall

be made by GOVERNMENT whatsoever.

 Bidder should refer the RFP for details on the technical requirements of the system and

the benchmark specifications for the items mentioned in the financial formats.

8. LIABILITY / PENALTY CLAUSE

1. The CSO/NGO will be responsible for any untoward incident such as food poisoning of

children due to serving of adulterated, contaminated or stale meal and entire

responsibility for any civil and criminal liability arising out of that shall rest entirely

2. If the quality of meal is found to be sub standard or not fresh for human consumption,

the school shall have the right to return the whole/entire or part of the cooked meal

supplied to the children. No claim for compensations for such meals from the

CSO/NGO shall bereimbursed.

3. The PM PoshanYojanashould be supplied at the fixed time on every school day. In case

the CSO/NGO fails to supply the hot cooked meal on a given day, the authorities shall

have the option to procure the supply from any other suppliers/market and the cost

of the same shall be deducted from the bills ofCSO/NGO.

4. Contingency Plan for Medical Emergency: The State/CSO/NGO should have a

Contingency Plan for any untoward incident. The names and telephone numbers of

the nearest hospitals, Primary Health Center, Ambulance, Police Fire Brigade should

be displayed at prominentplaces

In the event of any dispute arising out of the arrangements the same shall be referred to the

sole arbitration of the state governments or any other officer appointed by the state

governments on its behalf. The proceedings held by arbitrator in making award will be in

accordance with the provision of Indian Arbitration and Conciliation act 1996 or any statutory

amendments thereof. The award of arbitrator shall be final and bindings on both parties

10. Renewal /Termination

The renewal of contract shall be subject to outcome of evaluation by a credible third party

authorized by State Government. The evaluation study report should be submitted

months prior to the closure of the agreement period.

1. In the event, organization desires to stop the supply of the meals for any reason, it shall

give three months’ prior notice in writing to the Commissioner, Surat Municipal

Corporation,Surat failing which the organization shall be liable for penalties as decided by

the Government norms

2. The state government shall be at the liberty to modify or terminate the agreement at any

time during the contract period by giving 30 days’notice.

3. The state government can terminate the agreement by giving 3 months’ notice if the

MHRD, Government of India does object this arrangement

11. Assets created through assistance from StateGovernment

CSO/NGO should give written commitment to return to the State Government the

permanent/semi-permanent assets, if any, acquired by it through the grants received

under the PMPYProgramme, once the agreement/MOU expire.

1. The CSO/NGO will furnish to the Government an Annual Report along with audited

statement of accounts in terms of all grants received from the State Government and

donations received in the name of PM Poshan Yojana, both in cash and kind, duly

certified by an approved Auditor

2. All accounts, stock and registers maintained by the CSO/NGO should be open to

inspection by officers appointed by the State Government / Central Government.

TECHNICAL BID EVELUATION

SR Eveluation Procedure Eveluation Marks

1 Has the non government organization done the 10 Marks

following necessary registrations?(one mark on

each registration /certificate)

1. Registration under income tax12A?

2. Certificate of tax exemption under 80G?

3. Audited account of last threefinancial

Years are ready?

4. Income tax return of last three

Financial years are filledup?

5. Do they posses License underfactory act?

6. Has they been Registered under a

provident fundAct?

7. Has they been registered underE.S.C.I act?

8.Do they posses Food Safety Certificate

9. Have they obtained a license/ registration

under the Foreign Exchange Act?

10. Any other registration necessary for

NGO Providing centralized kitchens

2 Does an NGO have an experience of 15Marks

preparing food by centralized kitchen in

more than one district/across state.

1) If five years of experience with PMPY 15Marks

Scheme in more than one district/state

a) For every one year of experience with 3 Marks

PMPY Scheme in more than one

2) Five years’ experience with any other 10 Marks

Government Department of

Government for supply of food.

a) For every one year of experience with any 3 Mark

other Government institute/Department

in more than one district/state of

supply of food as good as PMPY

3 In what duration an NGO will complete the 10 Marks

construction of centralized kitchen and

establishment of machineries, vessels etc for

providing PMPY?

1) If an NGO can complete the above 10 Marks

necessity within six months then,

2) on delay of every one month 2 Marks for delay of

deduction of one mark one month)

3) If an NGO takes it to complete more 00 Marks

than one year (no mark)

4 Can an NGO sustain on its own expenses? (If in 10 marks

case immediately grant is not provided by

Capacity of obtaining donation in one year

1) 1 crore or more

2) Between 50 lakhs to 1crore 7 Marks

3) Between 25 lakhs to 50lakhs 5 Marks

4) Less then 25lakhs 3 Marks

For how much duration an NGO can sustain 10 marks

on its own expenses?

If it can sustain for one year then…. -1 Mark / month

for every one month less (e.g. 11,10,9 (Deduction of

5 Does an NGO possess its own land for 10 Marks

centralized kitchen?

If yes then where?

1) if two or more acres of land is possessed than 10 Marks

2) If less than 2 acres land is possessed than ------

proportionate marks accordingly……

3) If no land is owned then…… 00 Marks

6 How much employees are currently working 5Marks

in an organization?

1) If there are more than 100 employees 5Marks

2)For every 10 less employees…… (Deduction of

3) If no employees are working then…. 00 Marks

7 Cleanliness of centralized kitchen and 05 Marks

hygienic precautions taken by cook cum helper

before, during and after preparation of food. (on every

(e.g. Hand gloves, apron, face mask, hair cap, precaution one

hand sanitizer, non insecticide facility, lighting mark and its

8 Installation of fire safety/proper lighting 03 Marks

equipment in centralized kitchen

9 Storage facility 03 Marks

10 own laboratory facility with latest equipments for 04 Marks

tastings of food and maintenance

11 If own Transportation facilities for supplying 10Marks

cooked food from kitchen to schools

1) If an NGO have 20 or more close vehicles with 10Marks

temperature maintenance facility and drivers

2) if an NGO have less than 20 close 05Marks

containers vehicles with temperature

maintenance facility and drivers then(one

mark for such two vehicles)

12 Automatic centralized kitchen facility 15Marks

1) If fully automatic latest machineries for 15Marks

cooking Procedure will be made available

2) If Semi automatic machineries for cooking 10Marks

Procedure will be made available then,

3) If Manual cooking Procedure will be

made available then, 05Marks

NOTE: The financial bid wiil be taken into consideration if the bidder obtains more than 60 Marks in

Bid Covering Letter

Subject: Selection of implementing agency for PMPoshanYojana PROGRAMME Indistrict:

on Turnkey basis

With reference to your Selection of implementing agency for PM Poshan Yojana

PROGRAMMEIn District: on Turnkey basis, we hereby submit our Prequalification

Proposal, Technical Proposal, and Financial Proposal, for the same.

We hereby declare that:

a) We hereby acknowledge and unconditionally accept that the GOVERNMENT can at its

absolute discretion apply whatever criteria it deems appropriate, not just limiting to those

criteria set out in the RFP and related documents, in short listing of bidder for providing

b) We have submitted EMD of INR[ ] in the form of[ ]

and Tender fee ofINR[Rs. ]herewith.

c) We hereby declare that all information and details furnished by us in the Bid are true and

correct, and all documents accompanying such application are true copies of their respective

d) We agree to abide by our offer for a period of 180 days from the date of opening of pre-

qualification bid prescribed by GOVERNMENT and that we shall remain bound by a

communication of acceptance within that time.

e) We have carefully read and understood the terms and conditions of the RFP and the

conditions of the contract applicable to the RFP. We do hereby undertake to provision as per

these terms andconditions.

f) In the event of acceptance of our bid, we do here by undertake:

I. To supply the products and commence services as stipulated in the RFP document

II. To undertake the PMPY services for entire contract period from the date of signing of

the contract as mentioned in the RFP document.

III. We affirm that the prices quoted are inclusive of all services required to implement

the Mid day meal programme as per Government guidelines.

g) We do hereby undertake, that, until a formal contract is prepared and executed, this bid,

together with your written acceptance thereof and notification of award of contract, shall

constitute a binding contract between us.

h) We understand that the GOVERNMENT may cancel the bidding process at any time and that

GOVERNMENT is not bound to accept any bid that it may receive without incurring any liability

towards the bidder.

i) We fully understand and agree to comply that on verification, if any of the information

provided in our bid is found to be misleading the selection process, we are liable to be

dismissed from the selection process or termination of the contract during the PMPY, if

selected to do so.

In case of any clarifications please contact on or email at

Name of signing GOVERNMENT

Organization Name:

Format for Declaration by the bidder for not being Blacklisted / Debarred

Subject: Selection of implementing agency for PM POSHAN YOJANA PROGRAMME In

district: On Turnkey basis

I, authorized representative of

Solemnly confirm that the organization “ ” is not

debarred / black-listed by any Central / State Government / PSU / any other Government

entity in India or similar agencies globally for unsatisfactory past performance, corrupt,

fraudulent or any other unethical business practices or for any other reason as on last date of

submission of the Bid. In the event of any deviation from the factual information/ declaration,

GOVERNMENT reserves the right to reject the Bid or terminate the Contract without any

compensation to the successful bidder.

Name of signing GOVERNMENT

Organization Name:

(Format for Pre-bid queries)

I. GOVERNMENT will host a Pre-Bid meeting as per the date mentioned in the NIT sheet.

The representatives, limited to 2, of the interested organizations may attend the pre-bid

conference at their own cost. The purpose of the conference is to provide bidders with

information regarding the RFP and the proposed services required in reference to the

scope of work in RFP. Pre-Bid meeting will also provide each bidder with an opportunity

to seek clarifications regarding any aspect of the RFP and the PMPY.

II. All Bidders shall e-mail their [email protected] in the

prescribed form and manner as shown below.

Organization Name of org:

detail Address:

Sr No Clause no Page no Content of RFP requiring Change requested

clarification / Clarification

Name of the Authorized signatory:

Date and Stamped

The response to the queries will be published on https://smctender.nprocure.com No

telephonic queries will be entertained thereafter. This response of GOVERNMENT shall

become integral part of RFP document.

III. GOVERNMENT shall endeavour to respond to the questions raised or clarifications sought

by the Bidders. However, GOVERNMENT reserves the right not to respond to any question

or provide any clarification, in its sole discretion, and nothing in this clause shall be taken

or read as compelling or requiring GOVERNMENT to respond to any question or to provide

any clarification.

IV. GOVERNMENT may also on its own motion, if deemed necessary, issue interpretations

and clarifications to all Bidders. All clarifications and interpretations issued by

GOVERNMENT shall be deemed to be part of the Bidding Documents. Verbal clarifications

and information given by GOVERNMENT or its employees or representatives shall not in

any way or manner be binding on GOVERNMENT.

Format for Financial Proposal Cover Letter

Subject: Selection of implementing agency for PM Poshan Yojana PROGRAMME In

district: ..............................................on Turn key basis

We, the undersigned bidder, Having read & examined in detail, the Bidding Document,

the receipt of which is hereby duly acknowledged, I/ we, the undersigned, offer to supply/

work as mentioned in the Scope of the work, Bill of Material, Technical Specifications, Service

Level Agreement & in conformity with the said bidding document for the same.

I. I / We undertake that the prices are in conformity with the requirement prescribed. The

quote/ price are inclusive of all cost likely to be incurred for executing this work. The prices

are inclusive of all type of govt. taxes/duties as per financialbid.

II. I / We undertake, if our bid is accepted, to deliver the goods & services in accordance with

the delivery schedule specified in theRFP.

III. I/We undertake to successfully operationalize the entire solution as per scope of work

mentioned in the RFPdocument.

IV. I/ We have examined and have no reservations to the Bidding Documents, including any

corrigendum/addendums issued by competentGOVERNMENT.

V. I/We understand that any additional hardware and software required to make the entire

solution operational shall have to be provided byus.

VI. I/ We hereby declare that in case the contract is awarded to us, we shall submit the

contract performance bank guarantee as prescribed in theRFP.

VII. I / We agree to abide by this bid for a period of 180 days from the date of bid submission

and it shall remain binding upon us and may be accepted at any time before the expiry of

VIII. Until a formal contract is prepared and executed, this bid, together with your written

acceptance thereof and your notification of award shall constitute a binding Contract

IX. I/ We hereby declare that our bid is made in good faith, without collusion or fraud and

the information contained in the bid is true and correct to the best of our knowledge

We understand that you are not bound to accept the lowest or any bid you may receive. We

agree to all the terms & conditions as mentioned in the RFP document and submit that we

have not submitted any deviations in this regard.

In witness thereof, I/we submit this Bid under and in accordance with the terms of

the RFP document.

Name of signing GOVERNMENT

Organization Name:

FINANCIAL BID EVALUATION

SR Additional Marks

Evaluation Procedure

NO: Calories Obtained

Desire and willingness of centralized

kitchen operators to add voluntarily

additional calories / protein per

meal per child as follows,

over and above 525 Cal / 12 gms

protein for children of balvatika

andPrimary Student

Over and above 742.50 Cal/20 gms

protein for Upper Primary student.

per child extra 10 calories 1 mark

Maximum 25 marks

Desire and willingness of centralized

kitchen operators to add voluntarily

additional cost per meal per child as

cost per child over and above

9.18Rs. For children of balvatika

and Primary Student

Cost per child over and above

12.91Rs. for UpperPrimarystudent.

For volunteering addition 0.5 Rs. per

meal per Child 5 Marks Maximum

NOTE: The financial bid will be taken into consideration if the bidder obtains more than

60 Marks in technical bid.

This Agreement is executed at ............ (Place) on ……. (DAY), the… (Date-Month-

………………………….(name of the State) herein after called as First Party.

………………..(Name of NGO/Trust/Society along with its full address) herein

Second Party, for a period of Threeyearsw.e.f. ..................... (date).

Now it is hereby agreed by and between the parties as follows for the

Hereinafter mentioned:

1. WHEREAS the First Party is desirous of serving cooked mid day

meal to the school children in the cluster of schools (list of schools

enclosed at Schedule - I)covered under PM PoshanYojanain(Name

of District /Districts).

2. AND WHEREAS the Second Party is desirous and agreed for providing

& serving hot cooked PM PoshanYojanato the children of

Balvatika&studying in classes I-VIII in the schools covered under PM

PoshanYojanain(Name of District /Districts)

3. Tenure/Duration - The agreement is effective with effect

from......... (Date) to ………….. (Date). The agreement shall

cometoanendontheexpiryofthesaidperiodi.e...............

(Date) and no separate notice shall be served in this regard.

4. The supply shall be made from........... (Date) on all school days to

the allottedschools.

5. The meals are to be supplied to the above mentioned schools

during recess time on all school working days subject to provisions

6. Food Temperature and Time Norm - The centralized kitchen is to

be located near the cluster of schools, so that the Cooked meal

shall be delivered at schools in such a manner that the time

between cooking and consumption shall always be less than

hours and the temperature of food at the time of

servingshallbeatorabove65oC.

7. The Second Party shall supply the cooked meal in food grade

insulated/stainless steel containers of goodquality.

8. The Second Party shall provide the name, address and telephone

number(s) of the person / persons who shall be responsible for

supply of hygienic, whole some and cooked meal; and in case of

any negligence in the supply of the cooked meal, the Second Party

shall beaccountable.

Food and Nutrition Norms -

9. The Second Party, shall supply hot cooked meal per child per day

having requisite at least 525 kilo calories and 12 grams protein

with the free permissible allocation of food grains (180 grams for

primary and 265 grams for upper primary per child per day) as

per menu prescribed for per child per day for children studying

in Balvatika&classes I -V; and at least 742.50 kilo calories and

grams protein to children studying in classes VI -VIII; in

theschoolscoveredunderPM PoshanYojanaof.............(Name of

District / Districts). In case of any change in food norms of meals

by State Government from time to time, the second party shall

adhere to changed menu.

10. The second Party shall supply the cooked meal having 525 Kilo

Calories and 12 grams protein for childrenof Balvatika&student

of classes I-V and 742.50 Kilo Calories and 20 grams protein for

students of classes VI-VIII. In case of any change in menu, the

second party shall add here to the revised menu, with the

prescribed norms of calories and protein and other micro

nutrients. The second party has no right to alter or change the

menu prescribed by First Party. The details of menu to be

supplied is at Schedule- II)

11. The second Party shall adhere to the weight norms for the per

meal cooked food in accordance with the menu finalized by the

first party so as to ensure adequate supply of hot cooked food as

per the norms. (Details of weight norms atSchedule-III)

12. Cooking Cost – The First Party will reimburse the cooking cost to

the second party @ Rs.9.18 (per meal cooking cost) per child per

school day for Balvatika&primary school children and Rs.12.91

(per meal cooking cost) per child per school day for upper

primary school children (or as per the instructions /norms of

GOI/State Government issued from time totime).

13. Supply of Foodgrains

The second party shall lift the food grains from FOOD

CORPORATIONOFINDIAgodown on the basic of Release order issued by

the First Party based on allotted number of children and working days.

Subsequently transportation charges will also be reimbursed to the

Second Party as per the rates fixed by the Government of India or by the

State Government.

The First party shall make arrangement for delivery of food grains at the

centralized kitchen on the basis of allotted number of children and

14. Monthly Report / Bill – The second party shall furnish a monthly report

to First Party on lifting and utilization of food grains, number of children

covered for onward transmission to the state Government / Central

Government. The Second party will also submit the duly verified bills on

7th of the next month. The First Party will ensure payment within one week

upon receipt of duly verified bills from the secondparty.

15. The supply of cooked meal shall contain 525 K. calories and 12 grams of

protein for children of Balvatika&studying in classes I-V and 742.50 Kilo

calories and 20 grams protein for children studying in classes VI-VIII. In

case more than 5% deviation is found in the preparation / specification

and the supply is otherwise not fit for consumption, the bill of such supply

claimed by the second party shall be deducted proportionately; the

testing fee if, any shall be borne by second party for the testing of

16. If the quality of the product is found sub-standard other than explained

above as specified in clause 15, the school reserves the right to refuse to

take the supply and the school shall have the right to return the whole or

part of the cooked meal supplied to school as the occasion may arise. No

claim for compensation for such supply from the supply from the second

party shall beentertained.

17. Designated authorities from Department of health / Food & Drugs /

Officers of State Government / Head of the school / designated teacher

may pick up sample of cooked meal at any time out of the supply being

made at the school and get them tested for ascertaining the energy and

nutritive value of thefood.

18. The First Party shall get the samples tested from Government

recognized/listed reputed laboratory regarding requisite calories and

proteins contents at its own cost at regularintervals.

19. The supply order shall be placed by the head of the school. The number

of children for whom cooked meal is required for the next day shall be

obtained by the second party from the head Teacher / In-charge of

concerned school. Every effort shall be made by both the headof

concerned school and second party that the cooked meal received /

served is in accordance with the attendance of the day.

20. The second party shall not entrust / sub contract the PMPY supply or

divert any part of the assistance (food grains/funds) to any other

Organization /agency.

21. The meal shall be supplied at the fixed time on every school day. Late

supply shall not be accepted. In case the second party fails to supply the

cooked meal on any particular day, the authorities shall have the option

to procure the supply from the market and the cost shall be deducted

from the bills the secondparty.

22. The Second Party shall be solely responsible for any mishap/causality on

account of contaminated cooked meal supplied in the school. In such an

event, action against the Second Party shall be initiated as per the law.

23. That if, it is found at any stage that the meals supplied by the Second Party

is found to be adulterated, contaminated or substandard in any manner,

in that eventuality, the entire civil and criminal liability arising out of that

shall rest entirely on the SecondParty.

24. By Community – The members of the School Management Committee,

Parent Teacher Association and Panchayati Raj Institute / Urban local

bodies shall also have the privilege to supervise the quality and quantity

of supplied meal. If the quality is inferior or the supply is not in accordance

with the schedule given by the First Party / School the community

members may advise the school to refuse acceptanceof suchmeal.

25. By Technology - The Second Party shall install IP enabled CCTV cameras

with appropriate recording backup and maintain them in good working

condition at all 24 hours times in the kitchen. The Second Party shall make

available the credentials to the First Party to monitor and review with a

provision of minimum one weekdata.

26. By Officials - The designated officers of the State Government shall

periodically visit the school in order to ensure hygiene, quality and

quantity of the food beingsupplied.

27. State Government shall be at liberty to add / alter any of the condition for

supply of cooked meal at any time during the contract period as per the

need/requirement for anyday.

28. Annual Audit Report- The second party will furnish an annual audit report

along with audited statement of accounts in terms of all grants received

from the State Government, donation received in the name of PM Poshan

Yojana, both in cash and kind, duly certified by an approved Auditor to the

29. The second party shall submit signed commitment to return to the state

Government any permanent / semi permanent assets acquired by the second

party from the grants received under the PMPYprogramme, once the second

party ceases to undertake the supply work unless and until the centralized

kitchen are constructed solely by the secondparty.

30. Notice period – That in the event, Second Party desires to stop the supply of

the meal for any reason, it shall give three months notice in writing to the First

Party, failing which the Second Party shall be liable for penalties as decided by

the State Government.

31. Notice period – The First Party shall be at liberty to modify or terminate the

agreement at any time during the contract period by giving 30 daysnotice.

32. Notice period – The First Party can terminate this agreement, giving 3 months’

notice if the MHRD, Government of India does object to thisarrangement.

33. Arbitration – In the event of any dispute arising out of the contract between

the parties here to, the same shall be referred to the sole arbitration of the

State Government or any officer appointed by the State Government on its

behalf. The proceeding held by the arbitrator in making award will be in

accordance with the provisions of Indian Arbitration and Conciliation Act,

or any statutory amendments thereof. The award of the arbitrator shall be final

and binding on the parties.

34. Second party is bound to follow all instructions of M.H.R.D and Government

Resolutions of Education Department as stated below,

1) Government Resolution of Education Department No.MBY- 102009-

2) M.H.R.D Letter No. F-1-7/2010-Desk (MDM) dated8/9/2010.

3) G.R.Education Department for appointing Cook cum Helper

4) G.R. Education Department about Honorarium to Cook-cum- HelperNo.

5) G.R. Education Department for Cooking cost No.

ED/RMR/e-file/3/2022/3432/R-MDM, 18/04/2023

Both Parties have read the above mentioned clauses and agreed to the same. IN

WITNESS WHEREOF the parties hereto have set their respective hands to this

Indenture of Agreement on the date, month & year herein above written.

WITNESSES Parties of the

1. ………………………………….. Parties of the

2. …………………………………… Second Party