Annual maintenance contract for Execution of emergency Civil work (misc. work, addition alteration etc. from below mention items list with rates approved (of R&B SOR or D.G.V.C.L SOR ) to be carried out in Pandesara Division for the year 2026-27.

Name of work: Annual maintenance contract for Execution of emergency Civil work (misc. work, addition

alteration etc. from below mention items list with rates approved (of R&B SOR or D.G.V.C.L SOR ) to be

carried out in Pandesara Division for the year 2026-27.

Tender Notice No

Sealed Tenders are invited for Annual maintenance contract for Execution of emergency Civil work (misc.

work, addition alteration etc. from below mention items list with rates approved (of R&B SOR or DGVCL SOR)

to be carried out in Pandesara Division for the year 2026-27. are invited From Registered Contractors of

DGVCL/GSECL/GETCO/Central/State Government / Railway who satisfy eligibility criteria specified in tender

document. Tender document is available Online at www.nprocure.com (For view & Download the Document).

Sr. Estimated Time Tender E.M.D.

No. Cost Rs. Limit Fee Rs. Rs.

01. Annual maintenance

contract for Execution of

emergency Civil work

(misc. work, addition 1000+180

alteration etc. from below

mention items list with

rates approved ( of R&B 18.00%) (Non-

SOR or DGVCL SOR ) to refundable)

be carried out in

Pandesara Division for the

1. It is mandatory for all bidders to upload scanned copies of original (Notarized/ Self Attested copies of

original- as specified in tender document) documents in online electronic forms (e-tendering) in scheduled

time with bid and physical documents not required.

2. Bidders have to upload their tender/s documents in online electronic forms (e-

tendering) http://dgvcl.nprocure.com

3. Bidder has to upload scanned copies of Original documents (in PDF form) remained legible and should not be

password protected.

4. Validity of tender: 180 days from the date of opening of Technical Bid.

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

5. Payment of tender fee & E.M.D up to Rs.40,000/- (Fourty Thousand Only) to pay in Cash & Scanned

copy of cash receipt shall have to be uploaded with the bid in online.

6. Payment of tender fee & E.M.D through DD/Banker’s Cheque, the scanned copy of original document

shall have to be uploaded with the bid and Original copy of the same will have to be submitted, at the

office address The Executive Engineer (O&M), PANDESARA DIVISION OFFICE Dakshin Gujarat Vij

Company, Opp. Batliboi Company, Surat Navsari Road, Pandesara, Surat 395023 within 5 days of

opening in online with nprocure.com.

NOTICE INVITING ONLINE TENDER

Details about Tender:

Department Name Automatic System Generated

Circle/Division Automatic System Generated

Online Tender Notice No.10 PND/O&M/TECH/26/ T-08 No:- DTD

Annual maintenance contract for Execution of

emergency civil work (misc. work, addition

alteration etc. from below mention items list

with rates approved ( of R&B SOR or DGVCL

SOR ) to be carried out in Pandesara Division

for the year 2026-27

Estimated Contract Value

Period Of Completion(in 12 Months from the date of Commencement

Months) Given by EIC

Mode of Tender Open

Tender Currency Type Single

Tender Currency Settings -----------

Joint Venture Not Applicable

Rebate Not Applicable

Sector Category Power and Energy

Form Of Contract Works

Product Category Civil Works – Others

Amount Details:-

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

Bid Document Fee : Rs.1,000/- + 18 % GST 180 =

Bid Document Fee Payable To

DGVCL Payable @ Surat

Bid Security/EMD (INR) : Rs .40,000/- Exemption in EMD will not allow.

Bid Security/EMD In Favour Of

DGVCL Payable @ Surat

Tender Dates :-

Other Details:-

Bid Document Downloading Start

Automatic System Generated

Bid Document Downloading End

Pre Bid Meeting (If require) No meeting

Last Date & Time for Receipt of

Bid Validity Period 180 Days

Last Date of submission of Tender Fee & EMD

(Online ) ON OR Before dtd. 09.06.2026 in the

Office of Pandesara Division

Bank Name: Bank of Baroda

Account Name: DGVCL IND DIV PANDESARA

Account Number:

IFSC Code: BARB0INDPAN

Date of Opening of Technical Bid: 10.06.2026 ; 11:00 am ( if possible )

Date of Opening of Price Bid: 11.06.2026 ; 11:05 am ( if possible )

The Executive Engineer (O&M) Pandesara

Officer Inviting Bids :

The Executive Engineer (O&M) Pandesara

Bid Opening Authority :

The Executive Engineer (O&M) Pandesara

Opp. Batliboi Company,395023

Surat Navsari Road, Pandesara, Surat

Contact Details :

Executive Engineer (O&M),

D.G.V.C.L, Surat Pandesara Division

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

Copy of tenders can be collected from the Surat Executive Engineer (O&M) , D.G.V.C.L, Pandesara

Division., Surat Navsari Road, Pandesara, Surat on the submission of application along with the

payment of tender fees within the due date as stipulated above. The Earnest money Deposit will be

accepted either in cash or by D.D. of Schedule Bank of Surat only drawn in favour of D.G.V.C.L.

The right to reject/accept and or split up of tender is reserved by the undersigned without giving any reason

No tender should be accepted/opened in any case after due date of time and receipt of tender.

Any dispute is subject to Surat jurisdiction only.

Note: As per the requirement of DGVCL and directive of ELC the Contractor shall do the work

anywhere in Pandesara Division without any additional burden or cost.

Qualification Criteria

1. The bidder has to pay Tender fee.

2. The bidder has to pay EMD.

3. The average annual turnover during last 3 years, ending 31st March of the previous financial year of the applicant

should be at least 30% of the estimated cost ( i.e 2022-23,2023-24,2025-26). Contractor should produce the Audited

Balance sheet with profit and loss account of last 3 Years ( i.e,2022-23,2023-24,2025-26)

4. Contractor should produce evidence of experience of having successfully completed similar works during the last

Seven years ending last day of month previous to the one in which applications are invited should be either of the

following in Govt., /Semi Govt., along with certified copies of documentary evidence, preferably photo copy of orders

secured from DGVCL/MGVCL/UGVCL/PGVCL/GSECL/GETCO/DISCOMs/GEB/Central/State Government/Semi-

Government and satisfactory completion certificate from respective department thereof:-

a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost.

b) Two similar completed works costing not less than the amount equal to 50% of the estimated cost.

c) One similar completed works costing not less than the amount equal to 80% of the estimated cost.

The DGVCL may verify the above certificates / documents from respective department, if necessary.

5. Bidder must have following documents

PF registration certificate.

6. Contractor should submit evidence as a registered contractor in appropriate class With Govt./ Semi. Govt. i. e. Class

“E2” or any such registration allowed to work for amount Up to Rs.15 lacs or enlisted with

DGVCL/MGVCL/UGVCL/PGVCL /GEB / GSECL/ GETCO / DISCOM / Central / State Government / Semi Government

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

in similar category.

7. Duly signed tender document.

Above mentioned documents needs to be submitted along with the tender documents compulsory.

TENDER SPECIFICATIONS:

Bids are invited under a Single Stage – Two bid procedure. This will also include the process of post-

qualification of the bidders. Bidders are to submit simultaneously, technical bid & Price Bid online only

as per the given schedule. Proposal including bidder’s data on his technical and financial strengths along

with experience profile to meet with post qualification criteria and Bidder’s Technical proposals containing work

methods, approach, construction program etc will be submitted by the bidder both online. The Technical

Proposal along with the data and information for qualification will be opened first. The technical proposal along

with qualification information will be subjected to an evaluation process contained as a part of the tender

document and bidders those who found fit to qualify will be invited for opening of the price bid. DGVCL as an

employer reserves its absolute and unchallengeable right to qualify or disqualify one or all bidders by following

an objective and transparent system. The envelope containing the post qualification data and the technical bid

will be opened first for post qualification of the bidders and evaluation of their technical proposals and to

determine the responsiveness of the bids.

Price bids of only those contractors who are declared as substantial responsive to the requirements of the bid

documents will be opened only online for further evaluation.

Qualification requirement specifying financial capacity, technical, minimum acceptable levels with regards to

bidders experience in relevant projects and other relevant factors, such as work in hand, future commitments

and litigation history etc. will be evaluated first, and those qualifying the criteria will be considered for further

price evaluation. Technical proposal, which are not substantially responsive will be rejected.

PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm price end cost basis,

but without loading GST, unless otherwise mentioned in the tender documents. The parties however will have

to give end cost for all items

Only EMD cover super scribing Name and subject of tender, should reach to this office as specified in the

tender notice through RPAD / Speed post only. Please note, that any bids received after the due date and time

will not be accepted and the offer will be ignored out rightly. NO LATE TENDER / DELYAED TENDER SHALL

BE CONSIDERED. Remaining Technical Bid & Price Bid is to be submitted online only.

GST will be applicable as per company’s rules & Regulation.

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

TENDER FEE & EMD COVER:

The EMD Cover should contain Demand Draft of EMD and Tender Fee.

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be paid by

way of Demand Draft/ Bankers Cheque; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO’s)

& Cheques are not acceptable. Demand Draft/ Bankers Cheque should be drawn in favor of “DGVCL”

Payable at Surat.

Documents towards payment of Earnest Money Deposit (EMD) & Tender Fee may please be kept in the EMD

cover only. First the EMD cover will be opened & if the documents towards payment of EMD & tender fee are

found OK then only Technical Bid will be opened which may please be noted.

EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and (ii) the

Tenderer fails to furnish the security deposit within 30 days of the LOA.

EMD of the unsuccessful tenderer will be returned within 60 days of placing of the order with the successful

Tenderer subject to the Tenderer returns the original receipt of the EMD together with the advanced stamped

receipt, to The Executive Engineer (O&M), DGVCL, Pandesara Division.

SECURITY DEPOSIT :

The contractor shall pay total 5% of contract value as Security Deposit within 10 days of the issue of Letter

of Intent / Letter of Acceptance. The work order will be issued only after payment of full SD amount at 5% of

contract value as above. The Security Deposit shall be paid in the form of Bank Guarantee / D.D.

No exemption in payment of Security deposit shall be given to NSIC certificate holder.

Security Deposit if paid will be returned on successful completion of the Order and only after the Performance

Guarantee Condition is fulfilled.

You will have to execute a stamped agreement on stamp paper of Rs.300-00 with Company if your offer is

accepted by the Company.

VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of opening of technical bids. In case

of finalization of the tender is likely to be delayed, the tenderer will be asked to extend the same without

change in the prices or any terms and conditions of the offer. If any change is made, original or during the

extended validity period, the offers will be liable for outright rejection without entering into further

correspondence in this regard and no reference will also be made.

STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties subsequent to suppliers offer if it takes place within

the original contractual delivery date will be to the DGVCL account subject to the claim being supported by

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

documentary evidence. However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to DGVCL.

No advance Payment shall be made. Bills along with supporting documents showing each item executed with

its quantity & rate shall be submitted by the supplier on completion of each supply /each month on or before

the date fixed by the Engineer-in-charge, for all supplies made in duplicate quoting Vat /Tin No. and other

supporting documents. Income-Tax will be deducted directly from your payment.

The total time limit of order is 1 Year from date of commencement issued by EIC.

Extension of Time Limit:

If the Supplier shall desire an extension of time limit for completion of the work on the ground of his having

been avoidably hindered in it’s execution or on any other ground, he shall apply in writing to the DGVCL and

the DGVCL may, if in his opinion there are reasonable grounds for granting extension, recommend such

extension as he may think necessary or proper. The decision of the competent authority in this regard shall be

final and binding to the Contractor. Any delay attributed to DGVCL shall be compensated only by way of

extending the time limit.

PENALTY FOR LATE DELIVERY:

If, Bidder fails to execute the order successfully in stipulated time limit, or fails to execute the work, penalty

shall be levied at ½% per week maximum up to 10% of order value.

Taxes : GST will be paid to the contractor as per Govt., rules & regulations against this particular work.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either party of

any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the

public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes

lockouts or acts of God (hereinafter referred to as event)”, then provided notice of the happening of any such

event is given by either party to the other within twenty one days from the date of occurrence there of neither

party shall by reason of such event be entitled to terminate this contract nor shall either party shall have any

claim for damages against the other in respect of such non-performance of delay in performance, and

deliveries under the contract shall be resumed as soon as practicable after such event has come to end or

ceased to exist, and the decision of the Secretary as to whether the deliveries have been so resumed or not

shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is prevented or

delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate

the contract provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty

to take over from the Supplier at a price to be fixed by the Secretary, which shall be final, all unused

undamaged and acceptable materials brought out components, and stores in course of manufacture in the

possession of the Supplier at the time of such termination or such portion thereof as the Purchaser may be

deem fit excepting such materials, brought out component and stores as the supplier may with concurrence of

the Purchaser elect to retain”.

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not desirable, if

the same is indulged into, it will be considered for disqualifying the tender. The Tenderer will be required to

abstain from pursuing / canvassing the matter, directly or indirectly with any Officers of DGVCL, as otherwise

the same would also amount to disqualification of the tender.

Tenderer must submit offers / bids along with requisite descriptive literature etc. in Duplicate (separate sets)

clearly indicating as Original and Duplicate duly signed and stamped by them.

All questions, disputes or differences whatsoever which may at any time arise between the parties to this

agreement touching the agreement or subject matter there of, arising out of or in relation there to and whether

as to construction or otherwise shall be referred to the decision of the Sole Arbitrator, appointed by the MD of

DGVCL, for that purpose, who shall be a retired High Court Judge or retired District and Sessions Judge, and

the decision of the said Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall

be governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from time to time and

the rules made there under.

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from

which the tender / Acceptance of tender is issued, is situated i.e.Surat.

Offers on ex-stock or offers requiring no foreign exchange will be considered. Those offers requiring foreign

exchange will not be considered.

The Contractor shall take all requisite & necessary care to observe that no damage is caused to the Existing

structures, assets etc. For any damage to the Existing Structures, assets of Dakshin Gujarat Vij Company

Limited, the Contractor shall be held responsible, and he will have to rectify/restore/replace the damage

immediately up to the satisfaction of Engineer in Charge, at his own cost.

1. The Executive Engineer (O&M) Pandesara Dn, DGVCL reserves the right to reject any OR all the Bidders without

assigning any reasons thereof.

2. The Bidder shall ensure that representative on his behalf deputed by him should be in touch with the The Executive

Engineer (O&M) Pandesara Dn / DE (Civil) with regard to detailing of work etc.

3. The rates quoted by the Bidder shall include all charges such as Fuel, Levies, Transport, Maintenance, Repairs or

Bidder’s servant / agent wages etc.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS & OTHER RELATED MATTERS.

The above are some of the major liabilities of the Bidder in addition to other liabilities prescribed under. The

various labour laws in force from statutory authorities like state Government / Government of India which the

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0105/05/2026 Approved Date: 21-05-2026

Bidder shall have to comply with.

The DGVCL reserves the right to terminate the contract at any time during its pendency without giving notice

of termination or any reasons thereof.

The DGVCL shall be entitled to deduct directly from the bills to be paid to the Bidder any sum payable by

bidder& which sum / sums the DGVCL is required to pay as principal employer on account of bidder default in

respect of all liabilities referred to in above clauses.

Executive Engineer (O&M)

Stamp and Signature of Bidder DGVCL. Pandesara Division

File No: DGVCLSDPND/MIS/e-file/4516/2026/1092/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI