Operation and Comprehensive maintenance of mechanical, electrical & instrumentation equipments including civil structures for period of three years of 1 MLD Water Treatment with necessary SITC work Plant at SVP Hospital Institute of medical Science & Research

Volume-I (Technical Bid ) must reach the Asst Manager (Project), PWA Office, 2ndFloor,

office Block-B, Sardar Patel Bhavan, Danapith,

Ahmedabad-380001, Gujarat, India

4 Date of Volume-I 13/10/2026 at 4:00 p.m. onwards

(Technical Bid only) opening Online and Physical Opening:- At the Office of

Asst Manager (Project), PWA Office, 2ndFloor,

Block-B, Sardar Patel Bhavan, Danapith,

Ahmedabad-380001, Gujarat, India

Municipal Commissioner

Ahmedabad Municipal Corporation

Sardar Patel Bhavan Ahmedabad-380001.

TABLE OF CONTENTS

Sr.No. Item Details PageNo.

1 Section I MEMORANDUM OF WORK IN BRIEF

1 Section II General Instructions

2 Section III Instructions To Tenderers

3 Section IV General Conditions of Contract

4 Section V Special Conditions of Contract

5 SectionVI Operation & Maintenance Aspects

6 Part A-Scope of Work

7 Part B–Operation & Maintenance Specification

8 SectionVII Format for Bank Guarantee for Earnest Money/S.D.

9 SectionVIII Details Of Bank Account

10 SectionIX Annexure-I LIST OF BANKS FOR TENDER FEE, EARNEST

MONEY DEPOSIT(E.M.D.), SECURITY DEPOSIT

11 Section X Format for Litigation information

12 Section XI Various shedules

Section 1 : MEMORANDUM OF WORK IN BRIEF:

Sr. Particulars Details

1 Name Of Work Operation and Comprehensive maintenance of

mechanical, electrical & instrumentation equipments

including civil structures for period of three years(

Months) of 1 MLD Water Treatment with necessary

SITC work Plant at SVP Hospital Institute of medical

Science & Research

2 Total Estimated Cost Rs. 1,10,21,955/-

3 Rs. 1,10,220/- (Rs.One Lacs Ten Thousand Two

Hundred Twenty Only) by D.D. /Bank Guarantee

(Minimum 6 month validity) from Bank acceptable to

the AMC (List as per Annexure-1A)

4 Total Estimated Cost 120 days from the date of opening of the Price bid of

5 Earnest Money 5 % of the sanctioned Tender Amount in form of

D.D. / Bank Guarantee from the Bank acceptable to

AMC (List as per Annexure-1A)

6 Validity Period Retention money shall be deducted at a rate of 10%

from each R.A. bill, which will be released after

satisfactory completion of work every year.

7 Security Deposit Operation and Comprehensive maintenance for

Months, In SITC work no. D to G complete within

month after work order and for no. H give separate

sub work order Instruct by site incharge engineer as

per requirement )( As mention in BOQ)

8 Retention money Rs. 3600 /- In DD only

9 Time Limit / Contract Period Download from Web-Site www.amcnprocure.com

10 Tender Fee Dy. H.O.D.(PWA/Project)

PWA Office, 2nd Floor, old Building,

Ahmedabad Municipal Corporation,

Danapith, Ahmedabad –

11 Details of Tenders Dt : 12/10/2026 up to 18:00 pm.

12 Address of Sending Tender Dt : 13/10/2026 up to 14:00 pm.

13 Date of online submission of In sealed cover in two (One Original + One photo

Tender copy) copies by Registered Post A.D. or Speed Post

or Hand delivery. Tender Sent by Ordinary Post or

Courier will be outright rejected.

14 Last Date of P h y s i c a l Online only. No hard copy submission for Price Bid is

Submission at AMC office allowed. This may lead to rejection of the tender.

15 Mode of Sending hard copy Dt : 13/10/2026 at 16:00 pm.

16 Price Bid submission / Mode Tender No., Name of The Work, Tenderer Name,

of quoting rates in Schedule Address

17 Defect Liability Period One year and will be started after Completing SITC work

18 Site Conditions The Contractor shall have to make himself acquainted

with all conditions and situations pertaining to site. The

rates quoted and with all conditions and situations

pertaining to site. The rates quoted by contractor shall

be taken into account all site factors and no extra cost

shall be payable on any account especially on the plea

that the contractor was not aware of any particular

situation or condition.

19 Mode of Payment for SITC work The following payment will be made after deducting

applicable taxes deduction.

Payment for various item shall be made as follows.

20 PAYMENT TERMS - Payment for goods & Services shall be made in Indian

SITC of Electro-Mechanical and Rupees as follows.

Instruments for all Items 1.0 Supply & delivery at site: 60% of the quoted

sanctioned price shall be paid on receipt of Goods and

upon submission of the documents.

2.0 On Erection at site: 10% of the quoted sanctioned

price shall be paid.

3.0 On Testing and Commissioning at site: 20% of the

quoted sanctioned price shall be paid after completion of

2 month’s satisfactory trial run period.

4.0 The Remaining 10% Payment shall be released after

Defect Liability Period.

5.0 If due to any reason, payment not paid within 30 days

then tenderer is not eligible to claim/ demand any

compensation for loss of interest thereof.

GENERAL INSTRUCTION

Operation and Comprehensive maintenance of mechanical, electrical &instrumentation

equipments including civil structures for period of three years of 1 MLD Water Treatment

Plant with necessary work at SVP institute of Medical Science & Research.

1) The Municipal Commissioner, Ahmedabad Municipal Corporation (AMC) invites the

tenders (two-bid system) from experienced & reputed Contractors who qualify the

eligibility criteria, as mentioned in Section – 3.1 of the tender document for above

mentioned work.

2) Tender along with conditions of contract will be available from the website

www.amcnprocure.com. Tenderer shall have to present D.D. "drawn on any branch

of nationalized bank or other bank as listed in Annexure-1A, in favour of

“Municipal Commissioner, Ahmedabad” payable at Ahmedabad of Rs. 3600/- as tender fee

along with the tender submission, without which tender shall not be considered.

The tenderer is required to check the www.nprocure.com website for Addendum, if any,

before 48 hours of tender submission date and time. The tenderer who quotes the

tender without attaching the addendum shall be rejected.

3) Earnest Money Deposit shall be in the form of Demand Draft / Bank Guarantee of any

Nationalized Bank or bank listed in Annexure-1A and payable to Municipal Commissioner,

Ahmedabad for Rs. 1,10,220/- All the tenderers have to submit the Earnest money as

specified in the tender document.

4) The successful tenderer shall have to pay security deposit in the form of DD/BG.

5) The tender shall be accompanied with the copy of Similar type of O&M works carried,

Details of technical personnel, Financial capacity, Bidding capacity and required details in

Schedules (Format) given in Section & “Memorandum of work in brief” of Volume-I

6) Two sets (One Original + One photo copy) of tender documents (Volume–I and including

addendum if any), duly completed in all respects shall be submitted as described further,

so as to reach at the following address on or before the date and time. The outer envelope

will be addressed and submitted at the following address by regd. A.D. Post./ Speed

post / Hand Delivery.

Dy.H.O.D. Project, P.W.A. Office,2 nd Floor Old Building

Ahmedabad Municipal Corporation,

Ahmedabad – 380

7) The tenderer shall clearly state in the forwarding letter (in duplicate) to been enclosed

with the tender documents, the deviations from General Terms and Conditions, if any with

cross references. If no such letter is received, it is deemed to be understood that the

tenderer agrees entirely with the Terms and Conditions of this tender.

8) Earnest Money Deposit in the form of Demand Draft drawn on any branch of

nationalized bank, Schedule bank or other bank as per list attached in Annexure-IA in

favor of “Municipal Commissioner, Ahmedabad” payable at Ahmedabad or in the form of

Bank Guarantee should be sealed in Envelope–‘A’ and Envelope–‘B’ containing Volume–I

along with required enclosures as specified in tender (One Original + One Xerox copy) &

un-priced financial bid Vol.-II duly signed & stamped (forming Technical Bid). All pages of

bid submission shall be numbered. Any reference of price in technical bid submission

(Envelop - A & B) shall lead to outright rejection of bid.

9) The Contractor shall visit the site mandatorily & shall study the existing equipment in all

respect with details.

10) Price Bid: Price bid shall be submitted online only. No condition/deviation will be

accepted along with the technical bid / price bid.

11) Both envelopes ‘A’ and ‘B’ should then be sealed in one large envelope. On all these

envelopes, the name of tenderer, name of work as well as date of opening of the bid shall

be written invariably.

12) The Envelope ‘A’ containing Tender Fee & EMD & Envelope ‘B’ technical bids received

from the tenderers, shall be opened in the presence of the tenderer’s representatives;

who choose to attend, by “The Dy.H.O.D. Project, P.W.A. Office, IInd Floor, Old

Building, Sardar Patel Bhavan, Ahmedabad Municipal Corporation, Danapith,

Ahmedabad–380 001 at the time and date mentioned in tender notice. The technical bids

will be scrutinized by AMC for satisfying various eligibility criteria prescribed for the

tenderers for this work.

13) After this, the online financial bids of the technically responsive tenderer only will be

opened online only. The actual date of opening of financial bids will be communicated to

technically responsive tenderers at a later date.

14) Tenders received without Tender fee & Earnest Money deposit will be considered as

Non- Responsive and will be rejected outright.

15) The conditional tender will not be accepted and will be rejected outright.

16) Tenderer shall offer the rate indicated both in figures and words in online only. Un

priced Volume-II (Financial Bid) of the tender document duly signed & stamped as token

of acceptance shall be submitted with technical bid submission in envelop-B without

reference of any price there in.

17) Incomplete tender which does not fulfill any of the above conditions will be liable

for rejection. Tender will also be liable to be rejected if-

i. The tenderer proposes any alteration in the work specified for in the O&M works.

ii. Any of the page or pages in the tender is/are removed o r replaced.

iii. Prices / revise prices shall be filled online only. If Prices of any item is too high

/Low(unjustified) or subtotal of each item or grand total written / filled in figures or

/Low(unjustified) or subtotal of each item or grand total written / filled in figures or

in word in Financial Bid than tender will be rejected.

iv. All corrections, additions or pasted slips are not initialed by the tenderer.

v. Any erasure is made in the tender.

vi. The tenderer or in the case of a firm, each partner or the person holding the power

of attorney thereof does not sign or the signature(s) Is (are) not attested by the

witness, wherever it is required.

vii. Earnest money for required amount is not paid with the tender.

viii. The tenderer returns the tender document without signing relevant pages of the bid

and amendments, if any.

ix. Necessary Forms and Schedule not filled and submitted than tender will be rejected.

x. Any information demanded by AMC is not provided by bidder in stipulated time

limit than his tender shall be rejected.

18) The rates Considered in estimation is only Basic rates of each item i.e. without GST and GST

will be paid Extra in addition to Basic Rates prevailing as on date . Except GST all other

charges like FOR delivery at site with transportation, loading/unloading, all other duties,

transportation etc. is included in Basic Rates and Bidder has to quote rates accordingly.

19) It is mandatory for tenderer to visit the 1 MLD Water Treatment Plant with necessary work

at SVP institute of Medical Science & Research and tenderer shall acquaint himself with the

O&M work of entire works including WTP. which is including but not limited to all Electro-

Mechanical & Instrumentation equipment, various process / treatment units, compound as

applicable, U.G. tanks etc. and fully acquaint himself with site work, the local situations

regarding spares, consumables, materials, labour and other factors pertaining to O&M

work & all work as per site condition.

20) It will be the responsibility of the tenderer to arrange for all necessary spares or

equipment to be supplied / utilized for the proposed work. .

21) In the event of any discrepancy between description in words and figures in total

offered amount by the tenderer, the description in word shall prevail.

22) The tender for the work shall remain open for a period of 120 days from the date of

opening of price bid of the tender. The tenderer shall not be allowed to withdraw or to

modify the offer on his own during this period or shall not be allowed to carry out any

modifications or additions or alterations in terms and conditions of his bid. If tenderer does

so, The Municipal Commissioner shall without prejudice to any right or remedy, be at

liberty to forfeit in full the said earnest money absolutely of the tenderer.

23) Ahmedabad Municipal Corporation reserve the right (i) to change, alter or to waive

any technical or commercial terms, condition and qualification (ii) to reject all the bids or

any bid in part or full without assigning any reason whatsoever (iii) for making changes /

relaxation in eligibility criteria at any time in the interest of the public. The tenderer shall

have no cause of action or claim against the Ahmedabad Municipal Corporation or its

Officers / Employee’s successor or assignee for rejection of his tender/bid.

24) The AMC reserves the right to reject all the tenders or the lowest or any other tender

which is the judgment of the AMC and also does not appear to be in its best interest and

the tenderers shall have no cause of act on or claim against the AMC or its officers,

employees, successors for assignees for rejection of its tender. The Municipal

Commissioner does not bind himself to accept the lowest or any tender. Tender

documents are not transferable.

25) The tenderer shall strictly observe all the requirements laid down in the Contract

Labour (Regulation and abolition) Act, 1970 and the Contract employee (Regulation and

Abolition) (Gujarat) Rules, 1972 and other acts as amended from time to time so far as

applicable. The tenderer should obtain necessary permission, license and registration from

the labour commissioner, as per labour law.

Any employee, skilled or unskilled, employed by successful tenderer for this work during

the entire contract period shall be considered to be employee of tenderer and in no case

AMC shall have any liability whatsoever of these employees during or after the tenure of

contract nor they will be considered as employee of AMC under any circumstances.

26) The tenderer shall carefully read the eligibility criteria, furnish the details and satisfy the

same; otherwise the tender will be rejected without assigning any reason.

27) The tenderer is required to check the nProcure website for Addendum or Corrigendum,

if any, before 48 hours of tender submission /due or cut-off date and time. The tenderer

who quotes the tender without attaching the addendum will be liable to rejection.

28) This Tender addendum/corrigendum or any clarifications issued online during bidding

stage will form part of the Contract.

29) Tender documents can be downloaded from website www.tender.nprocure.com and

submitted along with Tender fee & EMD.

30) Interested bidders may obtain further information and clarification on any matter relating

to the tender documents from the office of “Additional Chief Engineer” (Water

Production), Dudheswar water works, dudheswar, Ahmedabad.

31) The bidder should provide accurate information on any litigation history or arbitration

resulting from contracts completed or under execution by him over the last ten years. This

should also include such cases, which are in process/progress. A consistent history of

awards against the bidder of any partner of a joint venture may result in failure of the bid.

In case the bidder has not provided such information and come to the notice of the

authority,the tender will be rejected at whatsoever stage and in such case all the losses

that will arise out of this issue will be recovered from the tenderer / contractor and he will

not have any defense for the same.

Signature of Tenderer Add. C. E. (Water Production)

Name Ahmedabad Municipal Corporation

INSTRUCTION TO TENDERERS

Sr.No. Details Page

1 Eligibility Criteria & Financial Criteria

3 Content Of Tender Documents

4 Amendment of Tender Documents

5 Language of Tender

7 Documents Comprising the Tender

8 Submission of Tender

9 Financial Bid

10 Period of Validity of Tenders

11 Format and Signing of Tender

12 Sealing and marking of Tenders

13 Deadline for submission of Tenders

14 Late Tenders

15 Opening Of Tenders by employer

16 Clarification of Tenders

17 Award Criteria

18 Corporation’s right to vary quantities at time of award

19 Signing Of contract agreement

20 special important instruction to succeeful tenderer

21 security deposit

22 joint ventures

23 Earnest money deposit (EMD)

24 documents to be submitted as a minimum by contractor with o&m bill

25 documents to be retained by contractor

ELIGIBILITY CRITERIA FOR TENDERER

Eligibility Criteria

Qualification will be based on meeting all the minimum criteria regarding the tenderer’s

general and particular experience, personnel and capabilities, and financial position, as

demonstrated by the tenderer’s responses in bid. The tenderer should having adequate

experience as per tender with experience of Comprehensive Repair Maintenance Work of

1. Experience of Comprehensive Operation and Maintenance Work of Water Treatment Plant/STP

in any Municipal Corporation body/Urban Local body / Development Authority/State

Government body or undertaking /any department or under taking of Government of India of

minimum 12 Months, during last seven years and meeting following requirement. Any

Municipal Corporation/Local govt. bodies.

a. One “similar works” completed costing not less than the amount equal to 80% of Estimated

Tender Cost (i.e. Rs.88.18 Lac)

b. Two “similar work” completed costing not less than the amount equal to 50% of Estimated

Tender Cost (i.e.Rs.55.11 Lac)

c. Three “similar work” completed costing not less than the amount equal to 40% of Estimated

Tender Cost (i.e. Rs.44.09 Lac )

Similar work means tenderer have Experience of successfully completed at least one (1) SITC/

Comprehensive Operation and Maintenance of WTP/STP work along with the civil work

(More than 200 KLD) works in any Municipal Corporation body/Urban Local body /

Development Authority/State Government body or undertaking /any department or under

taking of Government of India. At a particular project site in last 7 (seven) consecutive years as

main contractor (work executed as a sub-contractors and the work executed through any

other contractor will not be considered). Without restricting to the generality of the foregoing,

the WATER TREATMENT PLANT/ STP works shall include the following

 SITC of Complete WTP System including Pump, carbon filter, sand filter, softener etc

 Related civil Work for WTP

 Comprehensive Operation and Maintenance of WTP/STP System for minimum

Months, during last seven years.

 (Copy of Work Order,Work Completion certificate and for nature of work executed

copy of BOQ must be uploaded in proof of work on n-Procure web site)

Copy of original certificates, duly notarized(original notarized copy) in support of Clause A, B

& C as per above requirements shall be enclosed in hard copy for verification, certified by the

respective employer or his authorized representative, not below the rank of an Executive

Engineer or equivalent. Original Certificates of the same shall be produced for verification on

demand by employer, failing which, will result in to rejection of tender.

AMC will verify from respective employers regarding the satisfactory performance of O&M

work of WTP carried out by bidder for the submitted O&M experience for qualifications as

above. AMC reserves right to reject the tender of bidders whose performance report of O&M

from concerned employer/s is not satisfactory.

2. Tenderer must have to upload all supporting documents related to Eligibility Criteria, All data

sheets and all other supporting documents in n-procure web site www.nprocure.com. Only

uploaded tender documents for eligibility criteria in n-procure website will be considered for

technical evaluation (Hard copy of 2–sets of All uploaded documents in n- Procure web site

should be submitted along with tender)

3. Average Annual updated financial turnover in last three financial years shall not be less than

the amount equal to 30 % of the tender estimated cost.(Note: The audited balance sheets

for the last three year/Turn over certificate/Provisional certificate from CA must be

uploaded on n-Procure website)

4. The tenderer must possess current validity Electrical Contractor License from Gujarat State

or Any State Licensing Board of India.(Copy of License must be uploaded on n-procure web

5. The tenderer shall possess GST registration with Govt of Gujarat/Any state of India. (Copy of

registration certificate must be uploaded on n-Procure web site).

6. The tenderer must possess solvency certificate of value not less than 20% of the tender

estimated value from Nationalized/Scheduled Bank. Solvency Certificate should not prior to

one year old from last date of tender submission. (Copy of Solvency Certificate must be

uploaded on n-procure web site).

7. Litigation History

The tenderer should provide accurate information on litigation and/or arbitration resulting

from contract completed or under execution over last five year. A consistent history of

arbitration award/judgements against the tenderer(or any partner of a joint venture)may

result in disqualification for proposed work. If the details of litigation history is hidden by

the tenderer and later on it comes to knowledge of the employer the bidder shall be

disqualified for the proposed work and other appropriate actions shall be taken against the

bidder.(Self Declaration letter about Litigation History must be uploaded on n-procure

8. Joint Venture is not allowed.

9 Disqualification: Even though the Applicants meet the required criteria, they are subject to be

disqualified if Applicant or any of its constituent partner/s, director/s have Made misleading

or false representation in the forms, statements, and attachments submitted or Been

debarred or terminated or blacklisted by Central Govt. organization/State Govt.

organization/ AMC/Any Municipal Corporation/ULBs/Any Govt body etc

If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

- If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into conviction.

a. The evaluation will be done only on the basis of information submitted by the tender.

b. details of Experience and Work orders shall have to be submitted.

c. All certificates & reports regarding financial & technical capacity & experience shall be

issued by Executive Engineer Class -1. And higher grade officers

d. Audited Balance sheet shall have to be submitted along with the technical bid.

e. Bidder shall have to obtain labour license from labour department within one month after

issuing the Letter of Acceptance/Work Order.

f. Bidder shall have to obtain provident fund registration number from competent authority

within one month after issuing the Letter of Acceptance/Work Order.

g. Bidder must have service tax no.

h. All financial details have to be supported by audited balance sheet/annual report.

i. If additional sheet require/format required the same may be attached to give full details.

3. CONTENT OF TENDER DOCUMENTS

3.1 In addition to the Invitation for Tenders, the Tender Documents shall include:

(a) Instructions of Tenderer

(b) General Conditions of Contract

(c) Special Conditions of Contract

(d) Technical Specifications and Scope of Services

(f) Bank Guarantee for Earnest Money Deposit(EMD)

3.2 The Tenderer is expected to go through all instructions, forms, terms and conditions

mentioned in the Tender Documents.

3.3 The Tenderer is expected to visit site and determine local conditions which may effect the

work including the prevailing wages and other pertinent cost factor.

3.4 The Tenderer is expected to familiarize himself with all central, state and local laws,

ordinance, rules, regulations and codes affecting the material supply, Labours and services

including the cost of permits and licenses required for the work.

3.5 The Tenderer is expected to co-relate his observations & investigations required for

submitting the tender. Tender once submitted, no additional claim shall be entertained after

opening of tender.

3.6 The Tenderer shall furnish all information required under the tender Document in every

respect at the Tenderer own risk. Failure to furnish the require details may result in the

rejection of the Tender.

4 AMENDMENT OF TENDER DOCUMENTS

At any time prior to the deadline for submission of Tenders, the Corporation may, for any

reason, whether at its own initiative or in response to a clarification requested by a

prospective Bid modify the Tender Documents by amendment.

The amendment, if any will be placed on Website, which may be downloaded by the

bidder and shall be attached with tender duly signed in two sets.

The bidder shall check on website for any amendment before 48 hr of submission date of

5 LANGUAGE OF TENDER

All the correspondence related to tender documents shall be in English.

6 TENDER PRICES

The Tenderer shall fill prices online only . The prices shall be valid throughout the period

of Contract i.e. Thirty Six (36) months.

7 DOCUMENTS COMPRISING THE TENDER:

Tender prepared by the Tenderer shall be in two parts comprising of following components:

Cover - A : Tender Fee & EMD

Cover – B : Technical Bid (Volume–I with all required details as specified in tender

Outer Main Cover: Envelop-A & B shall be sealed in one outer main cover/envelop.

Cover - B: Technical Bid

The Cover – B shall include follows:

1. Blank Tender Document Vol.-I, and any addendum / corrigendum / amendment issued

forming part of tender , duly signed & stamped as token of acceptance and with all Schedules

2. Power of Attorney authorizing the person for signing the Tender.

3. Attested copy of registered agreement / Power of attorney.

4. Photo ID with specimen signatures of tenderer.

5. Evidence / Documents in support for meeting the Eligibility criteria / Qualification Criteria for

Tenderers as specified there in.

6. Attested audited Balance Sheets & IT returns for preceding three financial years.

7. Bank Solvency Certificate

8. G S T registration certificate and copy of Income tax PAN card.

9. Copy of provident fund registration & ESI Registration.

10. Electrical Contractor License

11. Copies of Labour license of the Present Work on hand / Experience of similar works / O&M

of Treatment Plants.

12. Any other documents specified elsewhere in tender.

13. List of Proposed manpower for this O&M work with qualification and Experience details.

14. Remaining documents as per check-list in SCHEDULE-A.2.14 and other required supporting

8 SUBMISSION OF TENDER:

1 TheTenderer will seal the original and duplicate of theTender in one sealed envelope.

2 Tenderer are requested to submit the original and duplicate tender documents in two

separate sealed envelopes and as per procedure given here under:

i. The Sealed Cover–A(Technical Bid,Tender Fee and EMD Cover)

Containing two sealed covers namely cover–I and II

Cover–I (EMD and Tender Fee Cover)

It will contain only demand draft or pay orders payable at Ahmedabad.

Cover–II(TECHNICAL BID COVER)

It will contain eligibility criteria and technical bid.

9 Financial Bid

It shall be filled online only.

Hard copy of financial bid shall not be dispatch at AMC office. Tenders through Telegraph,

fax, e-mail, etc. will not be accepted under any circumstances.

The Tenderer shall complete the Tender Form and the Schedules furnished in the Tender

10 PERIOD OF VALIDITY OF TENDERS

10.1 Tenders shall remain valid for120 days after the date of opening of price bid.

10.2 In exceptional circumstances, the corporation may solicit the Tenderer's consent to an

extension of the period of validity with same terms and conditions. The request and the

responses there to shall be made in writing(or by fax/telex). The E.M.D. provided under

Clause 11 shall also be suitably extended. A Tenderer may refuse the request of extension

of validity period without forfeiting its E.M.D.

11 FORMAT AND SIGNING OF TENDER

The Tender shall prepare two copies of the Tender, clearly marking one “ORIGINAL” and

other “DUPLICATE”, as appropriate. In the event of any discrepancy between them, the

original shall govern.

The original and duplicates of the Tender shall be typed or written in indelible ink and shall

be signed by the Tenderer or a person or persons duly authorized to bind the Tenderer

to the Contract. The Power of Attorney in favour of the person authorized to sign the

Tender shall accompany the Tender. All pages of the Tender shall be initiated by the person

or persons signing the Tender.

The Tender shall contain no interlineations, erasures or overwriting except as necessary to

correct errors made by the Tenderer, in which case such corrections shall be initiated by

the person or persons signing the Tender.

12 SEALING AND MARKING OF TENDERS

The Tenderer shall seal the original and duplicate of the tender comprising technical bid

(Volume I) of the Tender in separate envelopes, duly marking the envelopes as "Original"

and "Duplicate".

The "Original" and "Duplicate". Envelopes will each contain the following two sealed

a) The Sealed Cover-A:This cover will be duly marked as"VolumeI:Technical Bid"

The "Original" and "Duplicate" envelopes will be placed a sealed "inner" envelope, which

in turn will be placed and sealed in an outer envelope. The inner envelope shall indicate

the name and address of the Tenderer.The outer envelopes shall be addressed to the

corporation at the following address:

Asst. Manager(PWA),

Ahmedabad Municipal Corporation, Sardar Patel Bhavan,

Danapith, Ahmedabad-380

If the outer envelope is not sealed and marked as required by Para. 12 the corporation will

assume no responsibility for the Tender's misplacement or premature opening.

Tenderer shall fill tender document purchased with all the information/data legibly

(preferably typewritten) signed and stamped in all pages. This tender document shall be

marked as "Original". Tenderer shall submit copies of all schedules and forms of Section-

VI, VII of the filled in original tender document and mark it as 'Duplicate'. All other drawing

and documents called for shall also be submitted original & in duplicate.

13 DEADLINE FOR SUBMISSION OF TENDERS

13.1 Tenders must be received by the Corporation at the address specified and on or before

due date and time mentioned earlier.

14 LATE TENDERS

14.1 Any Tender received by the Corporation after the deadline for submission of the Tenders

prescribed shall not be accepted.

15 OPENING OF TENDERS BY EMPLOYER

The tender's Technical bid will be opened in the office of the “Asst. Manager(PWA)” of

Ahmedabad Municipal Corporation on due date at 16:00 Hrs. in the following manner.

At the time of bid opening, tender fee and EMD cover will be opened. Then after only

technical bid of all the tenderer having EMD and tender fee will be opened. After scrutiny

of technical bids, the price bid of only those tenderer will be opened who satisfy the

eligibility criteria at a later date.(Price bid shall be filled online only;Hard copy of

Financial bid shall not be dispatch at AMC office).

16 CLARIFICATION OF TENDERS

To assist in the examination, evaluation and comparison of Tenders the Corporation may,

at its discretion, ask the Tenderer for a clarification of its Tender. The request for

clarification and the response shall be in writing and no change in the price or substance

of the Tender shall be sought, offered or permitted.

17 AWARD CRITERIA

The Corporation will award the Contract to the successful Tenderer whose Tender

has been determined to be substantially responsive and has been determined as the

lowest evaluated Tender, provided further that the Tenderer is determined to be qualified

to perform the Contract satisfactorily.

18 CORPORATION’S RIGHT TO VARY QUANTITIES AT TIME OF AWARD

The Corporation reserves the right at the time of award of Contract or at a later stage to

give contract as a whole or in part. Bidder shall not claim any extra for this.

19 CORPORATION'S RIGHT TO ACCEPT ANY TENDER AND TO REJECT ANY OR ALL TENDERS

Municipal Commissioner reserves the right to change, alter or to waive any technical or

commercial terms, conditions and qualification and the corporation also reserves the right

to reject all the tenders or the lowest or any other tender without giving any reasons.

Municipal Commissioner Reserves rights for changes/relaxation in eligibility criteria at any

time. Municipal Commissioner(on the recommendation of department) also reserves the

right to terminate the contract at any time during the contract period if there are

repeated complaints regarding improper and irregular functioning of the Water Treatment

20. SIGNING OF CONTRACT AGREEMENT

At the same time that he notifies the successful bidder that its bid has been accepted, the

Employer will send the bidder the form of contract Agreement provided in the bidding

documents, incorporating all agreements between the parties.Within 15 days of receipt of

the letter of Intent, and subject to submission of security depositby the successful bidder

to the employer, the successful bidder shall sign the form of agreement and return it to

21. SPECIAL IMPORTANT INSTRUCTION TO BE FOLLOWS MANDATORY TO THE SUCCEEFUL

Tenderer shall have to visit 1 MLD Water Treatment Plant at SVP institute of Medical Science &

Research. Before quoting the tender to consider all aspects related to equipments installed

at existing treatment plant.

The bidders are advised to visit the Water Treatment Plant and verify it prior to the

submission of bids under this Tender. Bidders shall submit price bids for the O&M of the

WTP at fully-functional state, as per the design norms and paraphernalia of equipment at

the WTP. (As per Tender documents).

AMC shall be at liberty to progressively, and as and when the need to arises, upgrade and

continually replace/repair each equipment, machinery, component or category of

components; and in such an eventuality, or in cases where an equipment, machinery,

component or category of components is unavailable, payment shall be made to the

successful bidder (Contractor) on a pro-rata basis, for the work and quantum thereof

actually performed. The contractor shall, in such scenarios, not claim any compensation;

and shall not demand payment for O&M works not actually performed; and to this effect -

the contractor, by submitting its bid, acknowledges that payments to be made under the

tender, shall be on pro-rata basis, and full payment shall be a claimed as a matter of right.

22. SECURITY DEPOSIT

Within 15 days of the receipt of notification of award from the Corporation, the

successful Tenderer shall furnish the security deposit in accordance with the Conditions of

Contract, in the form acceptable to the Corporation.

Failure of the successful Tenderer to comply with the requirement of Clause-22 or Clause-

23 shall constitute sufficient grounds for the annulment of the award and forfeiture of the

EMD, in which event the Corporation may make the award to the next lowest evaluated

Tenderer or call for new Tenders.

23 JOINT VENTURES

Joint Ventures is not allowed.

24 EARNEST MONEY DEPOSIT (EMD)

1 The Tenderer shall furnish, as part of its Tender, Earnest Money for the

amount as indicated in tender.

2 The EMD shall be denominated in Indian rupees and shall be in one of the following

forms: (a) A demand draft / BG payable to ‘Municipal Commissioner, Ahmedabad’.

3 Any Tender without EMD & Tender Fee will be rejected by the Corporation as

non- responsive.

4 Unsuccessful Tenderers' Earnest Money will be discharged / returned as per general

instruction of tender.

5 The successful Tenderer's Earnest Money will be discharged after the Tenderer

signing the Contract and furnishing the security deposit.

6 The EMD may be forfeited:

(a) If Tenderer withdraws its Tender during the period of Tender validity.

(b) In the case of successful Tenderer, if the Tenderer fails:

i. To sign the Contract.

ii. To furnish security deposit.

7 No interest will be paid on Earnest Money D eposit & Security Deposit.

25 DOCUMENTS TO BE SUBMITTED AS A MINIMUM BY CONTRACTOR WITH O&M BILL:

Tenderer to note that following documents shall be submitted as a minimum along with each

month O&M bill for review & approval/certification of O&M bill for by Engineer-in-charge of

(1) Monthly biometric attendance data for Operator, Electrician, Fitter.

(2) Monthly O & M report which includes o & m period, water quality and quantity details etc.

(3) GST Invoice of particular month

(4) Bank details

(5) Professional tax paid receipt

(6) Any details if required by AMC for any observations.

26. DOCUMENTS TO BE RETAINED BY CONTRACTOR : .

(1) Evidence of salary and any other payment paid by cheque / electronic transfer in the bank

account of each employee. As per labour laws.

(2) Monthly ESIC and PF paid challan copies.

(3) Group insurance accident policy.

Signature of the Tenderer/Bidder Addl.Chief Engineer

Name and seal of the Tenderer (Water Production)

GENERAL CONDITIONS OF CONTRACT

Sr.No. Details PageNo.

2 General obligations of the contractor

4 Miscellaneous and othe Consumables

8 Liquidated Damages

9 Termination for Default

10 Force Majeure

11 Resolution of Disputes

12 Governing language

13 Labour law and other applicable laws

14 Taxes and Duties

15 Child Labour Act

In this Contract, the following terms shall be interpreted as indicated below:

(a) "The Contract" means the agreement entered into between the Employer and the

Contractor, as recorded in the Contract Form signed by the parties. Including all

attachments and appendices thereto and all documents incorporated by reference there

(b) "The contract Price "means the price payable to the Contract or under the Contract for

the full and proper performance of its contract’s obligations;

(c) "The Goods" means all of the equipment, machinery, and/or other materials, which the

Contractor is repaired to supply to the Employer under the Contract;

(d) "Services "means Operation & Maintenance of 1 MLD Water Treatment Plant at SVP institute

of Medical Science & Research. And any other incidental services such as technical

assistance, supply of spare parts etc. as per the Contract. This also includes services

ancillary to the supply of the Goods, such as transportation &insurance, and any other

incidental services, such as installation, commissioning, provision of technical assistance,

training and other such obligations of the Contractor covered under the Contract;

(e) "The Employer" means AMC.

(f) "The Contractor" shall mean the firm, company or organization undertaking work of

operation and maintenance of the plant and shall include all their legal representatives.

This also means the individual or firm providing services and supplying the Goods under

(g) The 'Corporation' shall mean Ahmedabad Municipal Corporation.

(h) 'Engineer' shall mean any Engineer or other official of Ahmedabad Municipal Corporation

who is authorized by the Corporation to carry out the functions of an Engineer.

(i) 'Engineer's representative; shall mean any Engineer, Consulting engineer or assistant

appointed from time to time by the Engineer to perform the duties of the Engineer.

(j) "Contractor's Equipment" shall mean all equipment, instruments, tools, machinery and

other appliances and hings of whats oever nature required for the fulfill ment by the

Contractor of the Contractor's Obligations' of the contract.

(k) "Contractors Obligations"shall mean the obligation to perform in it sentirety and shall, with

out limitation, include the Operation and Maintenance of 1 MLD Water Treatment Plant at

SVP institute of Medical Science & Research..

(l) "Facility"shall mean the entire plant including the buildings, structures, ramps, pits, pipes,

instrumentation, fencing, lighting, testing and analysis equipment, tools, computers,

software programs, safety equipment, machinery, supplies and inventory incorporated

therein, as well as all open areas within the site, and including any additions,

modifications ,alterations, replacement and repairs as may be made there to from time to

(m) "Government Authority" shall mean any Indian entity, authority or body exercising

executive, legislative, judicial, regulatory or administrative functions, including, without

limitation any government authority, agency, department board, commission of Indian or

any political subdivision thereof, court, tribunal, arbitrator or self- regulatory organization.

(n) "Law"shall mean and include all the provisions of all Indian statues, regulations,

ordinances, codes, official or other standards, administrative or other rules, judgments

awards and decrees of, or agreements with, any Government, semi- Governmental or

quasi-Governmental Authority as currently in effect or as may be in effect from time to

time and/or as may be amended or supplemented from time to time.

(o) 'Operation &Maintenance' shall mean that plant is maintained and operated as per

Specification and good engineering practices and the Plant are functional to give the

required output at any given point to time.

(p) "O & M Manual" shall mean the final Manual for the Operation and Maintenance of the

Facility as approved by the Employer.

(q) "Operation and Maintenance Obligations"shall mean the obligation of the Contractor

pursuant to the Agreement to operate and maintain the Facility from the Date of Taking

Over until the date of completion of this Agreement.

(r) "Operation and Maintenance Period" shall mean the period starting on the Date of Taking

Over and continuing for the term of the Agreement.

(s) "Operation and Maintenance Price"shall mean the amount payable by the Employer to

the Contractor, for the satisfactory fulfillment of the Contractor's Operation and

Maintenance Obligations.

(t) "Routine Maintenance" shall mean the obligation of the Contractor pursuant to the

Agreement to operate and maintain the Facility on daily basis to ensure efficiency of the

system and trouble-free services from the Date of Taking Over until the date of

completion of this Agreement.

(u) "Preventive Maintenance" shall mean the obligation of the Contractor pursuant to the

Agreement to operate and maintain the Facility at regular interval to ensure and minimize

major breakdown and maintain efficiently of the system from the Date of Taking Over

until the date of completion of this Agreement.

(v) "Site" shall mean the 1 MLD Water Treatment Plant at SVP institute of Medical Science &

Research. and shall include any other places as may be specifically desired by the Employer

from time to time

2. GENERAL OBLIGATIONS OF THE CONTRACTOR

Contractor shall operate and maintain the 01 MLD capacity Water Treatment Plant (WTP)

shall be herein after referred to as SVP Hospital. Institute of medical Science & Research

for the entire period specified in the Contract.

The scope includes but not limited to:

Operation and Comprehensive Maintenance Work of entire 01 MLD capacity Water

Treatment Plant (WTP) Facility (i.e. All units & all Electro-Mechanical and instrumentation

works etc.) and also including but not limited to:

 Operation and Comprehensive Maintenance Work of the Softener and Activated carbon

filter, Multi grade filter

 Operation and Comprehensive Maintenance Work of all mechanical equipment,

electrical equipment, existing instrumentation at site related to 01 MLD Water

treatment plant, Svp hospital Facility.

 Operational and Comprehensive Maintenance Work of Chemical Handling Facilities

including Uv Lamp and Ball Blast as per guide line of health and safety / factory rules.

 Comprehensive Maintenance Work/ Cleaning of all process units, buildings and entire

facility of WTP.

 Any other work required to achieve treated water quality as per plant design &

within water works premises of 01 MLD Water treatment plant, Svp hospital Facility.

1 The Contractor shall operate the complete treatment works including all plant

and associated services, on a continuous 24 hours basis to treat and supply all the flow

conveyed to the Water Treatment Plant up to design capacity including permissible

hydraulic overload as per design & excluding the permissible losses (Back wash of

required quantity) and of required quality. At any given point of time treated water shall

meet the prescribed drinking water standards.

2 The Contractor shall operate and utilize all the control and monitoring systems,

provided and if found to be necessary and if approved by the Engineer, shall make

adjustments within the operating range of the control system and equipment so that the

plant Operation matches the treatment process requirements.

4 MISCELLANEOUS AND OTHER CONSUMABLES

1. The Contractor shall provide all consumables/materials, all O&M spares required for

repair & Comprehensive Maintenance Work of the plant to operate the e n tire W a t e r

W o r k s facility a t 01 MLD Water treatment plant, Svp hospital facility in good a n d w

o r k i n g condition.

2. All the laboratory chemicals, solutions, material, glassware etc. required for the analysis

work shall be provided by contractor without any extra cost.

The Goods supplied under this Contract shall confirm to the standards mentioned in the

Technical Specifications and when no applicable standard is mentioned to the

authoritative standard appropriate to the Good's country of origin and such standards

shall be the latest issued by the concerned institution.

As mentioned in the tender.

Prices charged by the Contract or for Goods delivered and Services performed under the

Contract are fixed and not subjected to any additional price adjustment. Prices quoted in

the tender shall remain firm and unchanged throughout the contract period. Request for

the change in the prices quoted shall not be considered under any circumstances.

8 LIQUIDATED DAMAGES

As mentioned in tender documents.

9 TERMINATION FOR DEFAULT

The Employer may, without prejudice to any other remedy for breach of contract, by

written notice of default sent the Contractor, terminate the Contract in whole or in part:

a. If the Contract or fails to deliver any or all of the Goods within the time period(s)

specified in the Contract, or any extension there of granted by the Employer or

b. If the Contract or fails to perform any other obligation(s) under the Contract.

c. In the event the Employer terminates the Contract in whole or in part, the Employer

may procure, upon such terms and in such manner, as it deems appropriate, Goods

similar to those undelivered, and the Contractor shall be liable to the Employer for

any excess costs for such similar Goods. However, the Contractor shall continue

performance of the Contract to the extent not terminated.

10 FORCE MAJEURE

a. The Contractor shall not be liable for forfeiture of its performance security,

liquidated damages or termination for default, if and to the extent that, its delay in

performance or other failure to perform its obligations under the Contract is the

result of an event of Force Majeure.

b. For purposes of this clause,"Force Majeure"means an event beyond the control of

the Contractor not involving the Contractor's fault or negligence and not

foreseeable. Such events may include, but are not restricted to, acts of the

Employer either in its actual capacity, earthquakes, wars or revolutions, fires,

floods, epidemics, quarantine restrictions and freight embargoes.

c. If a Force Majeure situation arises, the Contractor shall and promptly notify the

Employerinwritingofsuchconditionandthecausethereof.Unlessotherwisedirected by

the Contract as far as reasonably practical, and shall seek all reasonable alternative

means for performance not prevented by Force Majeure event.

11 RESOLUTION OF DISPUTES

1 The Employer and the Contract or shall make every effort or esolveamicably by

direct informal negotiation and disagreement or dispute arising between them

under or in connection with the Contract.

2 If, after thirty(30)days from the commencement of such in form alnegotiations, the

Employer and the Contract or have been unable to resolve amicably a Contract

dispute, either party may require that the dispute be referred for resolution to the

formal mechanisms specified in the Special Conditions of Contract.

12 GOVERNING LANGUAGE

The Contract agreement shall be written in English or Gujarati.

13 LABOUR LAW AND OTHER APPLICABLE LAWS

The Contract shall be interpreted in accordance with the Indian laws. All the prevailing

laws of minimum wages, ESI, Factory Act etc. shall be applied to this contract.

14 TAXES AND DUTIES

The rate in the tender is exclusive of GST.

15 CHILD LABOUR ACT

No contractor shall employ any child having age below 14 years, as it is prohibited by the

Child Labour Prohibition and Regulation Act, 1986. The Hon. Supreme Court has given

certain guidelines and as per the guidelines, if employment of child Labour is detected on

the site work, the employer i.e. the Contractor shall have to deposit Rs. 20,000/- (Rupees

Twenty Thousand Only) in the Child Labour Welfare Fund. If the employer refuses to

deposit, then action will be taken for contempt of Court of the Supreme Court Judgment

and also will be prosecuted by the concerned authority.

Because of the breach of any provision of the Child Labour prohibition and Regulation

Act, 1986, by the Contractor and for that Municipal Corporation has to pay any amount,

then the Municipal Corporation shall recover the said amount from the Contractor.

Signature of the Tenderer/Bidder Addl.ChiefEngineer

Name and seal of the Tenderer (Water Production)

SPECIAL CONDITIONS OF CONTRACT

Sr.No. Details PageNo.

5 Liquidated Damages/Penalty

6 Resolution of Disputes

7 Manpower/Staff

The following Special Conditions of Contract shall supplement the General Condition of

Contract. Whenever there is a conflict, the provisions here in shall prevail those in the

General Conditions of Contract.The corresponding clause number of the General

Conditions of Contracts is indicated in bracket.

The Employer is Municipal Commissioner,Ahmedabad Municipal Corporation

Contract or shall carry sufficient in ventories to assure ex-stock supply of consumable

spares such as Bearing gaskets, plugs, washers, bolts, etc. Other spareparts and

components shall be provided by contractor as promptly as possible but No delay more

than one week. The contractor has to provide the material of standard make.

4 TERMS OF PAYMENT TO THE CONTRACTOR

1. The Contractors request(s) for payment shall be made to the corporation in writing, by

Invoice(s), claims, etc. as appropriate.

2. Payment shall be made by the Corporation as per normal Terms & conditions of

corporation on submission of such invoice(s)/claims(s) by the Contractor duly certified by

3. Payment shall be made by the Corporation as soon as possible subsequent to the

submission of such invoice(s)/claim(s) by the Contractor and verified by AMC and approval

of the Pre-audit Dept.

4. Payment shall be done as per Financial bid.

5. Prices/charges by the Contractor for the performance of the obligations and services under

the Contract shall be firm and will not subject to any escalation what so ever for the entire

period of the Contract.

6. The currency in which the payment is to be made to the Contractor under this Contract shall

be in Indian Rupees.

7. Penalty of any month shall be deducted from same/any next O & M bill.

8. The payment of O&M charges will be made as below: For the whole contract period,

Retention money shall be deducted at a rate of 10% from each R.A. bill, which will be

released after satisfactory completion of work every year.

9. As 01 MLD Water treatment plant, SVP hospital is running on 24X7 basis, in case of hospital

Pre planned shutdown/ Breakdown, the contractor has to carry out the work on war basis

with in time limit as per instruction of AMC engineers. If the work/planning of contractor is

not found satisfactory then, considering public service requirements, AMC may arrange to

carry out the required work from other agency to complete the work at the risk and cost of

tenderer, then the tenderer has to co-operate in this condition and all necessary

expenditures /payment shall be recovered from contractor’s monthly bill /deposit.

10. The Contract or shall have to submit the following documents along with the bills:-

1) Maintenance / Repairing work carried out in the machineries.

2) Third Party report(NABL accredited laboratory) of inlet and Outlet sample of Water for

respective month.

3) Day-to Day report of treated water quantity and quality.

4) Staff attendance biometric sheet along with PF and ESIC slip of staff.

The Corporation will deduct from the amount payable to the Contractor, any amount paid

by Corporation on behalf of the Contractor.

5 LIQUIDATED DAMAGES/PENALTY

The plant or any unit should not be shut down condition for more than 4 hours for any

reason or any technical fault. If the fault is not rectified for more than 4 hours then penalty

at the following rates will be charged.

 If the Contractor fails to complete the SITC work under Contract by the stipulated date,

liquidated damages of 10% (Ten percentage) of the remaining value of work will be

deducted from the payment bill.

 For total shutdown(excluding TPL power failure)of plant-Rs.1500/-per hour

 Electrical faults should be attended by Electrician within one hour otherwise penalty of Rs.

1000/- per hour will be deducted from the bill..

 For any Elect/Mech/Instrument Equipment in non-working condition (1) up to 5 days –

1000 Rs. Per day per equipment (2) More than 5 days – 1500 Rs. Per day per equipments

up to no limit.

 If house keeping and lighting is not maintained as per standard level, penalty of Rs.700/- per day

will be charged

 If Electrician, Fitter and Operator/Helper are not available in shift, Penalty for Rs. 1,000/- per

 If plant operating at partial capacity during a day (not able to treat full volume of raw water

supplied by AMC) penalty for Rs10/m3

 If outlet standards are not achieved as per norms, the liquidated damages will be charged

as per following according to analysis results of Central Laboratory of AMC,(For non

performance in meeting the Output Standards for Treated Water set as per Norms)

 If any parameter in water is not maintained as per Standards penalty for Rs10/m3

6 RESOLUTION OF DISPUTE

In case of a dispute between the Employer and Contractor, the dispute shall be referred to

adjudication/arbitration in accordance with the Indian laws.The area of jurisdiction shall

6 MANPOWER / STAFF

The contractor will provide the qualified and experienced personnel necessary as

mentioned in tender to operate and maintain plant smoothly/safely and efficiently on a

continuous 24 hours basis or as per instruction of engineer for full terms of the operation

and maintenance contract period. The contractor will have to provide individual person on

each shift. The same person will not be repeated at any time in and day.

REQUIRED QUALIFICATION & EXPERIENCE OF PERSONNEL FOR 1 MLD Water Treatment Plant at

SVP institute of Medical Science & Research..

Sr. No. Designation Min.Qualification Min.Experience No. of Persons

1 Electrician – (1 ITI Electrician Minimum 2 years

Nos.) experience in (General Shift)

2 Fitter –(1 Nos) ITI Fitter Minimum 2 years

experience in (General Shift)

3 Operator-(03 Any Faculty ITI pass like Minimum 2 years

Nos) Wireman/Electrician/Fitter experience in (One per Shift)

preferably or experienced similar field

4 Helper-(04 Std 8th Pass or Experince Minimum 2 years 01(General

Nos) person experience in similar Shift) + 1 (One

field per Shift)

In addition to above staff, the contractor will have to keep mechanical-electrical

maintenance gangs ready for mechanical-electrical maintenance including preventive

maintenance on 24hr.basis as and when required, failing which the penalty will be

Applicable as per tender clause.

The above staff should be deployed at 1 MLD Water Treatment Plant at SVP institute of

Medical Science & Research on 24 hr basis. If any of the above staff remains absent then

the penalty will be applicable.

The contractor must be install and maintain Biometrics attendance machine for attendance

of their all staff. Contractor must be submit the Biometric Attendance Sheet as per tender

terms Conditions every month along with the bill. Penalty of absent person shall be done

according to tender terms Conditions on the basis of this Monthly Biometric Attendance

If Biometric attendance sheet is not submitted with the bill, then the bill will not be

processed for payment. And Contractor shall be responsible for any delay in payment due

to non submission of any of the documents for payments.

No physical attendance will be considered.

The contractor shall submit the list of employee proposed for O&M on his letter head.

Further the Resumes of the Contractors personnel shall be submitted to the AMC for

acceptance at least 10-15 days prior to commencement of O & M period and required

staff shall be deployed at commencement of O&M or within 15 days from the date of

commencement of O&M. Any change of personnel shall be promptly informed to the AMC

within a day’s time. Normal time duty hours for the contractors’ Operation and

Comprehensive Maintenance Work personnel may be modified as necessary and agreed

by the EIC. A rotating shift schedule shall be established by the Contractor and agreed by

the EIC which will ensure that an adequate number of the Contractor’s staff, fluent in

Hindi as well as Gujarati is on duty at Plants for 24 hour per day, 7days per week,

including all holidays and any calamities. e.g. floods, heavy rain, earthquake, fire, riots,

hullads, disturbance in city, bandh, epidemic,lockdown etc. The contractor shall have

to issue identity cards with photographs and uniform / dress marking the logo name of

O&M company to all the employee deputed for this work of O&M at SVP Works.

All Technical Employee must wear Safety Shoes During on Duty.

All labour work required for preventive (corrective) maintenance, routine maintenance,

and breakdown Maintenance Work and repairing works for all electrical and

mechanical equipment, instrumentation, chlorine plants and its equipment, cleaning of

units / channels, or any other work as mentioned in scope of contractor in this tender shall

be in contractor’s scope.

The contractor shall employ all the required staff AFTER award of the contract, otherwise

payment will not be made. In such case the commencement of contract period and

payment thereof shall be reckoned only from the date of employment of full number of

The arrangement of reliever for weekly off / all holidays / absents etc. shall be made by the

contractor separately which shall be in addition to above mentioned persons.

The contractors have to fulfill all safety rules and regulations. The corporation will not be

responsible for any accident/ injury to the staff of the contractor. Further the corporation

will not provide any insurance or medical facility to the staff of the contractor.

All central /state government/semi-government/local body rule and regulation pertaining

to this contract, all legal formalities pertaining to provident fund, factory act and all legal

formalities shall be followed and observed by the contractor without any extra charges to

the corporation. Please note that failure in complying so, all liabilities arising as per laws

will be to the contractor’s account.

As per the electricity rule factory act or any other act, if inspection permission is required

to run, operate the pumping station or any other electrical/mechanical apparatus, the

same shall have to be obtained by contractor without any extra cost.

No accommodation/ guest house/transportation facility will be provided by the

corporation to the contractor.

FIR to Police department, if Required, shall logged by contractor and legal action shall be

initiated in relevant cases by contractor.

Any legal action required under any law specifically under IPC shall be initiated by

contractor. It is duty of the contractor to adhere to and follow the provisions under

various laws of state and central government of Republic of India.

Signature of Tenderer Add.C.E(Water Production)

Name Ahmedabad Municipal Corporation

OPERATION & MAINTENANCE ASPECT

Sr.No. Details PageNo.

2 Plant Details

3 Part A–Scope Of Work

4 Part B– Operation &Maintenance

5 Inspection and Test

7 Delivery and Documents

8 Documentation/Report

9 Safety, Health and Environment

10 Tools and Test equipments

11 Insurance certificates

12 First aid box

13 General routine maintenance

14 Preventive maintenance

15 Plant visit and inspection

Operation and maintenance of the treatment plant is very much essential for sustainability of

the treatment plant and to achieve discharge standards.The operational aspects include

regular checking of the performance of the units including the electrical and mechanical

equipment's,to identify any non-functionality of the units to evolve the strategic measures

to be taken to make the plant fully functional to meet the stipulated standards. Plant shall

be operated as per design criteria. Variance in input value of design criteria should

The O&M Contract shall comprise all expenses for operation and maintaining the Facilities,

as provided in this tender document. In addition to the cost of material/equipment spares,

repair/replacement of equipment and labour, all other expenses such as expenses for

patrolling, administration and management, permanent & temporary staff, running office,

maintenance of all structures, updating of operation and maintenance manual, etc. and all

other incidental and indirect expenses for the works detailed in this tender document or for

works otherwise required as per good engineering practices for Operation and Maintenance

of the entire system including Electricity cost are included in the quoted rates.

The plant is packaged type and located in SVP institute of Medical Science & Research which

is prestigious multi-specialty hospital in a high and growing catchment area in Ahmedabad

city by AMC – Ahmedabad Municipal Corporation therefore it is important to operate and

maintain the plant at its highest level. The 1 MLD Water Treatment Plant at SVP institute of

Medical Science & Research is commissioned in December 2020.The plant water

treatment to remove hardness from raw water and supplied into various service system like

chilled water, CSSD, Hot water system in SVP institute of Medical Science & Research. The

quality requirement and other details of the plant are as under.

2. PLANT DETAILS

1. Plant Capacity criteria:-

1000m3/day[1 MLD]

Area Available Maximum 250m2

Operation Water (round the clock)

2. Plant Quality criteria:-

Raw Water Characteristics

Parameters Units Value

Total coliform MPN/100mL NIL

Total Hardness Mg/L <600

Turbidity NTU <5

Treated Water Quality Requirements

Parameters Units Value

Total coliform MPN/100 mL NIL

Total Hardness Mg/L <50

Turbidity NTU <5

Details of Electro-mechanical/ Electrical Equipments

Sr. Name of unit Capacity

1 pumps for filter feed Capacity : 420 lpm , Head in mts. : 42 Mono submersible

mtr, Discharge size : 50 mm pumps

2 vertical Manual pressure Working Capacity/Flow rate :25m3/hr. 2 Working + 1 Stand

Sand filter (with 915 mm (Each) Approx.-50m3/hr. both. (1set)

bed depth of graded sand Maximum Flow Rate : 48m3/hr

gravel) Filtration rate/velocity : 15m3/hr/m2

Max. operating pressure : 4 kg/Sq.cm

Test pressure : 5 kg/Sq.cm

Suggested diameter : 1600 mm

Hight of the vessel:1875mm

media qty :3150kg

Pebbles, Silex, Fine Silex, Sand, Fine Sand.

Total Five Layers of Media.

3 vertical Manual Working Capacity/Flow rate :25m3/hr. 2 Working + 1 Stand

Activated carbon filter (Each) Approx.-50m3/hr. both. (1set)

(with 1000 mm bed Maximum Flow Rate : 48m3/hr

depth of graded sand Filtration rate/velocity : 15m3/hr/m2

gravel) Max. operating pressure : 4 kg/Sq.cm

Test pressure : 5 kg/Sq.cm

Suggested diameter : 1600 mm

Hight of the vessel:1875mm

media qty :1540kg

Pebbles, Coarse Silex, Fine Silex, Activated

4 vertical of Manual softner Working Capacity/Flow rate :25m3/hr 2 Working + 1 Stand

Maximum Flow Rate : 35m3/hr

Surface Flow Rate (<40 m3/hr/m2) : 31.84m3/hr/m2

Max. operating pressure : 4 kg/Sq.cm

Test pressure : 5 kg/Sq.cm

Suggested diameter : 1000 mm

Hight of the vessel:2500 mm

Raw Inlet Water Hardness : 260 PPM

OBR : 250 M3 Each vessel

Resin qty :1182 Ltr

Indian 225 NA Resin

5 Ultra Violet system 4 nos. quartz jacket, inlet outlet 3" 150 for water disinfection

lb raised face flange.

Cabinet size of 600x600x210 mm as

UV doses should be > 60000 m W -

sec/cm2. (Flow- 25 m3/ hr.).

Sludge lifting pumps for Each Pump capacity : 5.0 cu.m/Hr vertical non -clog type

basement toilets). No of Pumps: 1 working + 1 standby submersible pump

Delivery head : 15 m

Fully automatic Cyclic The Control Panel will be suitable for 2 Nos. Monosub

control panel operation as under :- Pumps + Borewells

Pump No. 1 shall start/stop Pumps

Pump No. 2 shall start/stop automatically.

Pumps shall start/stop automatically at

pre-set levels and work alternativel

The panel shall be suitable for operating

automatically.This means that the pump

shall start when water level of Treated

water tank come to low level and pump

will stop when water level will come to

upper level of Treated water tank.

Pump shall stop when water level of Raw

water Tank come to pre-set low level .

PART A:SCOPE OF WORKS

1.0 The contract includes operation and maintenance of entire 1 MLD Water Treatment Plant

with necessary work at SVP institute of Medical Science & Research On round the clock

basis for a period of 36 Calendar Months (Three Years).

2.0 In SITC work no. D to G complete within 06 month and for no. H give separate sub work

order/ Instruct by site incharge engineer as per requirement (Within 02 months from sub

work order)( As mention in BOQ)

The 1 MLD Water Treatment Plant shall be operated and maintained by the contractor

including all works. contractor has to incur all the costs,, duties, transportation, labour,

machining, welding, repairing, replacing and making good any and all parts/plant

equipment, consumables, motors, pumps, capacitor, panel, lighting system, cables,

instruments, meters,etc.

The Contractor will be held responsible for O & M and satisfactory performance of the

WTP Major Components and works shall include the following but not limited to:

a. Operate the plant efficiently for Three years (24hours/day&365days/year),including all

consumables, parts or components, labour transportation, power and other charges.Raw

Water shall be supplied by employer.

b. Attend breakdown of mechanical, electrical, piping and instrumentation works and

maintain the plant and equipment throughout the Contract Period.

c. The operation and maintenance service provided by the Contractor for the period

specified in the Contract shall ensure the continuous operation of the Plant and that the

break down or deterioration in performance, under normal operating conditions, of any

items of Plant and equipment and component parts thereof is kept to a minimum. The

contractor shall determine operating parameters and generally optimize the process, and

working of the treatment plant. Excessive chemical dozing i.e. doze more than / less than

normal should be avoided; otherwise penalty shall be levied and recovered from the

d. The Contractor shall adhere to the manufacturers’ recommendations with respect to

equipment maintenance, consumables, the types and grades of lubricants to be used,

frequency of lubrication, adjustments to be made regularly and recommended spares to

be held in store.

e. The spares,tools and tackles supplied by contractor as specified here in as a part of this

tender obligation are property of employer (AMC) and employer has no obligation to

supply the same to contractor for carrying out any rectification work. Contractor for the

purpose of O&M shall have required spares in stock at site and maintain a record of the

same. In case if employer hands over any spare for carrying out rectification in emergency

situation, the same shall be handed over back by contractor to AMC within reasonable

period of time and not exceeding a maximum of 4 weeks duration in anycase.Failing to do

so, AMC reserves the right to deduct the price of same from O&M bill / Security Deposit

of contractor. Arranging necessary tools and tackles for effective and efficient O&M of the

plant is responsibility of contractor.

f. The contractor shall provide timely planning and regular procurement of all required

spares and consumable including chemicals, grease, lubricating oil, cleaning agents, etc.

Contractor shall arrange for the requirement well in advance.

g. Maintaining Logbooks / Records of the work carried out to keep them in good working

condition. He shall obtain approval of the format of log books and records from Employer.

h. The Contractor shall prepare and implement an effective plant maintenance program in

consultation with the Employer. It is absolutely the Contractor’s responsibilities to look

after all sorts of maintenance whether routine, preventive or break down or any other

type of maintenance. The Contractor will be responsible to carry out day to day as well as

periodic maintenance necessary to ensure smooth and efficient performance/running of

i. Submission of monthly O & M report.

j. Employ appropriate and skilled manpower; provide all tools, tackles, equipment, etc.

required for effective implementation of the Services detailed above.

k. Area lighting –The contractor will be responsible for maintaining proper indoor lighting in

the premised. All the provided lights must be in running condition throughout contract

l. Submission of monthly O & M report in s o f t a n d hard copy duly signed & stamped,

in the format as approved by AMC.

m. Submission of monthly Routine, Preventive and/or Break down Comprehensive

Maintenance Work report in hard copy duly signed & stamped, in the format as approved

n. Carry out regular and frequent sampling, analysis and result recording of raw,

clarified, treated water & any other intermediate process parameters as per the

procedures laid out by the AMC and in conformity with standard methods.

o. The contractor shall monitor the performance of the Water Treatment Plant, conduct the

analysis of the influent as well as effluent quality after treatment monthly.

p. For the smooth running of the plant all the required equipment, machineries, accessories,

major and minor spares, consumables including chemicals, greases, lubricants, all

cleaning agents, packing, rubber sheet, all types of epoxy paint, material required for

house-keeping and cleaning etc. are to be brought by the contractor. The quality of all

consumable and spare etc.i.e. technical requirements as per manufacture

recommendation shall remain unchanged.

q. AMC will not be responsible for any accidents (In case of the death of a person or an

injury) occurred in the premised of the WTP due to the above reason and the

compensation for the family of the person affected.

It will be in the scope and responsibility of the contractor to deal with the legal

proceeding such as court matter, police case compensation etc. which arises due to the

FIR to Police department, if required, shall logged by contractor (For example. in case of

theft of some material) and legal action shall be initiated in relevant cases by contractor.

Any legal action required under any law specifically under IPC shall be initiated by

contractor. It is duty of the contractor to adhere to and follow the provisions under

various laws of state and central government of Republic of India.

r. The contractor shall hand over the plant back to AMC on expiry of his contract in fully

working condition satisfying the requirement of treated Water. All the electrical,

mechanical and instrumentation including standby shall be in perfect working

condition.If required and intimation given from AMC,contractor has to extend the

contract period for more 06 months after the completion of the due date of the tenure

at the same cost and tender terms and conditions.

4.0 The Contractor shall procure, keep at site and use necessary tools, tackles and safety

equipment's for day to day routine maintenance, preventive maintenance and break

down maintenance. Also minor and major repairs to the equipment involved in the plant

have to be carried out by the contractor during the O&M period. Contractor shall submit

report, discuss and finalize with the Employer on the major repairs required to be carried

out and how these repairs will be undertaken, to the satisfaction of the Employer and

obtain written approval from the Employer before carrying out any major repair.

PART B: OPERATION AND MAINTENANCE SPECIFICATION SUFFICIENCY OF TENDER

be deemed to cover all the Contractor's obligations under the Contract and all matters

and things necessary for the operation and maintenance of the Plant. Particular

requirements set for the in the Specification are given without prejudice to the

aforementioned general obligations of the Contractor.

CONTRACTOR'S ORGANISATION & ADMINISTRATION OF THE CONTRACT

The Contractor shall provide experienced administrative, technical, supervisory, non-

technical personnel and labor necessary to operate and maintain the plant properly,

safely and efficiently on a continuous 24 hours basis for the full term of the O & M

Contract Period. During O & M period if any expert / technically knowledgeable /special

persons or man power needed, he shall have to arrange & bear/pay any and all cost,

charges, fare, and allowances etc. for the same. The employer will not pay any

cost/charges for the same.

The qualifications and capability of the Contractor’s personnel shall be appropriate for the

task they are assigned to perform. The staff provided shall be fully trained in the

operation of the various units of the Treatment Plant before being given responsibility for

operating any part of the Plant.

Contractor shall provide operator in the plant round the clock. The arrangement of

reliever for weekly off / all holidays etc. shall be made by the Contractor.

The Contractor will comply with all safety rules and regulations and all inter- disciplinary

measures as followed by the Employer. The Employer will not be responsible for any

accident/injury to the staff or any person of the Contractor or loss or damage to any

property. Further, the Employer will not provide any insurance or free medical facility to

the staff of Contractor. Providing necessary security arrangement for safety of the plant

and contractor’s personnel will be the responsibility of contractor.

The contractor shall provide necessary chemicals, lubricating oil, grease in their store

room. Stacking and day to day preparation of solution shall be arranged by the

Plant shall be handed over on “as is where is basis” to contractor on the award of

contract. Thus, the contractor has to take over the plants for said contract without any

insistence for any change in the plants.

The scope of work also includes regular cleaning of complete plant area including floor,

railing, light fixtures etc.

The other terms and conditions described in this tender document, wherever applicable,

shall remain unchanged.

However, during O&M period, the contractor has to supply all the spares, at his cost

during major-minor breakdown and also maintenance works

The maintenance service provided by the Contractor for the period specified in the

Contract shall ensure the continuous operation of the Plant and that the breakdown or

deterioration in performance, under normal operating conditions, of any items of Plant

and equipment and component parts thereof is kept to a minimum.

The Contractor shall carry out the Maintenance of the plant installations in accordance

with the requirements of the O & M Manual and also to the approved Maintenance Plan

as mutually agreed.

The Contractor shall adhere to the manufacturers’ recommendations with respect to

equipment maintenance, the types and grades of lubricants to be used, frequency of

lubrication, adjustments to be made regularly and keep in safe custody recommended

spares, which may be required for smooth & trouble-free operation of the plant on day to

The Contractor to operate and maintain all equipment as recommended in the O & M

manual and maintains logs and records of the work carried out to keep them in good

working condition. The Employer shall approve the format of logs and records.

The Contractor shall prepare and implement an effective plant maintenance programmed

in consultation with the Employer. It is absolutely the Contractor’s responsibilities to look

after all sorts of maintenance whether routine, preventive or break down or any other

type of maintenance. The Contractor will be responsible to carry out day to day as well as

periodic maintenance necessary to ensure smooth and efficient performance/running of

INSPECTIONS AND TESTS

The Purchaser or its representative shall have the right to inspect and/or to test the Goods to

confirm their conformity to the Contract. The special conditions of contract and/or the

Technical Specification shall specify what inspections and tests the Purchaser requires and

where they are to be conducted. The Purchaser shall notify the Supplier in writing of the

identifying of any representatives retained for these purposes. All the expenses related to

inspection viz. lodging & boarding, transportation, all facilities including third party inspection

(TPI) fees and other related commercial expanses as and where required shall be borne by

the successful tendered. Offered items for testing at manufacturer’s premises shall be done

by third party inspection agency and owner’s (client’s) representative deputed by purchasers.

TPI firms are CEIL/TCE/RITES/LLOYDS or any other firm decided by Purchaser (Ahmadabad

Municipal Corporation) and Contractor have to correlate with TPI and purchaser to carry out

inspection and testing within stipulated time period so that project schedule time can be

Also pumps as specified will be tested at manufacturer’s works in presence of TPI agency &

Engineering- charge of AMC.

The inspection and tests may be conducted on the premises of the supplier or its sub-

contractor (s), at point of delivery.Should any inspected or tested Goods fail to conform to

the Specifications, the Purchaser may reject them and the Supplier shall either replace the

rejected Goods or make all alterations necessary to meet specification requirements free of

cost to the Purchaser.

The Purchaser’s right to inspect, test and, where necessary, reject the Goods after the Good’s

arrival in India shall in no way be limited or waived by reason of the Goods having previously

been inspected, tested and passed by the Purchaser or its representative prior to the Goods’

shipment from the country of origin.

Tenderer shall in any way release the Supplier from any warranty or other obligations under

Scope of work shall include submission of Technical Datasheets duly filled-in for major

equipment in the format given in Tender Technical Specifications at the time of

Drawing/Document approval.

The Supplier shall provide such packing of the Goods as is required to prevent their damage

deterioration during transit to their final destination as indicated in the Contract. The packing

shall be sufficient to withstand, without limitation, rough handling during transit and

exposure to extreme temperatures, salt and precipitation during transit and open storage.

Packing case size and weights shall take into consideration, where appropriate, the

remoteness of the Good’s final destination and the absence of heavy handling facilities at all

points in transit.

The packing, marking and documentation within and outside the package shall comply strictly

with such special requirements as shall be expressly provided for in the Contract and, subject

to Clause 16, in any subsequent instructions ordered by the Purchaser

DELIVERY AND DOCUMENTS

Delivery of the Goods shall be made by the Supplier in accordance with the terms specified by

the Purchaser in its Scope of Work and the Special Conditions of Contract.

DOCUMENTATION / REPORTS.

The Contractor will be responsible for keeping & updating record of documents and

maintaining everyday log book.The Contractor shall maintain and update log book and

details of operational parameters like pumping hours, Flow meter reading, and other

reading required are recorded in every shift at regular interval e.g. hourly or as agreed

mutually (byAMC).

The Contractor shall submit to the Employer within first seven days of every month, a

copy of the monthly O & M report. This report must include the following:

a) Quality Analysis report.

b) Plant output on total for the day in KLD

c) Maintenance carried out due to fault/breakdown of equipment.

d) Number of days & hours per day the plant was run whether fully or partly if the case

may be and specifying the reason why the plant could not be operated fully.

SAFETY,HEALTH AND ENVIRONMENT

The Contractor shall be responsible for safety on Site during the O & M of the Works by

the Contractor. Health of workers shall be protected against infectious and contagious

diseases. Medical check-up at every six months shall be done. Environmental protection

shall also be given priority so as to conserve the environment.

The Contractor’s duties with respect to Safety shall include the following:

(a) Utilize safety awareness procedures in every element of operation and maintenance.

(b) Give emphasis to safety including:

i. Safe working and safety procedures as per rules and regulations of Department of

Explosives, factory inspector,electrical inspector regarding use of protective clothing,

gloves, boots and helmet etc.

ii. Cleanliness of the Plant as a whole

iii. Awareness of hazardous conditions and accident reporting and necessary compliance

iv. Safe practice in Treatment Plant

The Contractor shall be responsible for all safety measures and those procedures adopted

shall comply with the Indian regulations pertaining to such work and local safety codes

currently in force. Where such codes do not adequately cover the Plant then the

Contractor shall ensure that proper safety procedures are followed. Those given below

are minimum standards and the works shall not be limited to these, if higher standards

prevails. The Contractor will comply with all safety rules and regulations and all inter

disciplinary measures as followed by the Employer. The Employer will not be responsible

for any accident / injury to the staff of the Contractor. Further, the Employer will not

provide any insurance or free medical facility to the staff of Contractor.

If the work in the vicinity of electrical equipment has to be carried out after connection

has been made to the electricity supply the Contractor shall comply with any "Permit to

Work" system approved by the Employer.

All necessary safety equipment as considered adequate by the Employer shall be available

for use of persons employed on the Site and maintained in a condition suitable for

immediate use. The Contractor shall take adequate steps to ensure proper use of the

equipment by those concerned, in the following manner:

(a) Those engaged in handling any material which is injurious to eye shall be provided with

protective goggles.

(b) Those engaged in welding shall be provided with welder's protective eye-shields.

(c) Electrician, wiremen and helper shall be provided with shock-proof shoes.

Adequate provision shall be made for prompt first aid treatment of all injuries likely to be

sustained during the course of the work. When work is done near any place where there

is risk of drowning, all necessary equipment shall be provided and kept ready for use and

all necessary steps taken for the prompt rescue of any person in danger. Only after

arranging such equipment, tools/ tackles etc. at site work shall be started.

To ensure effective enforcement of the rules and regulations relating to safety pre

cautions, arrangements made by the Contractor shall be open to inspection by the

Employer or his Representative and the inspecting officers

Not with standing the provisions made above the Contractor is not exempted from the

operation of any Act or rule inforce.

TOOLS AND TEST EQUIPMENT

A complete set of necessary tools and test equipment required for operation &

maintenance of the plant shall be available with the Contractor. This shall enable

erection, dismantling, repairing, replacing or testing to be carried out on any part of the

Plant whether of an electrical, mechanical or other nature, during the contract period. All

tools and test equipment shall be procured, kept at site in good condition and used

properly by the Contractor at his expense. The contractor shall prepare and implement an

effective plant maintenance program in consultation with the Employer. It is absolutely

the contractor's responsibilities to look after all sorts of maintenance whether routine,

preventive or break down or any other type of maintenance. The Contractor will be

responsible to carryout day to day as well as periodic maintenance necessary to ensure

smooth and efficient performance/ running of allequipment.

INSURANCE CERTIFICATES

Within 14 days of the acceptance of this tender the Contractor shall produce to the

Employer a certificate or certificates signed by the Contractor's insurers or their duly

authorized agents covering all the persons with accidental policy of sufficient amount with

disability benefit provision for them stating that insurance’s complying with the

requirements of the contract have been effected. No such certificate shall relieve the

Contractor of his obligations under the Conditions of Contract to produce to the Employer

if required by him the insurance policies and the receipts for payment of premiums.

The Contractor shall at his own cost provide and maintain at the Site of Works standard

first aid box as directed and approved by the Employer for the use of his own as well as

the Employer's staff on Site as stipulated by local regulations. Contractor shall arrange to

train all their staff in first aid treatment within 3 months.

GENERAL ROUTINE MAINTENANCE

To operate and maintain the water treatment plant and equipment in accordance with

the aim and purpose of treatment. The plant and equipment covered under the above

contract will be promptly attended by the contractor including any "Troubleshooting" to

ensure smooth and trouble free operation. The contractor will be responsible for smooth

and satisfactory operation and maintenance of the Water Treatment Plant on the round

the clock basis for 3 years period from the work order. A Technical expert of the

contractor shall visit the plant on every fortnight and will suggest if required, to improve

the efficiency and working of the plant. The visit must be recorded at Employer's

document and outcome of the visit/ minutes of meeting should be got signed by

Employer's authorized representative without which the visit shall not be considered. The

employer shall check the operation of the plant or designate an organization of his choice

to carry out inspections.The employer or the organization appointed by him shall check

that the Contractor is performing the tasks for which he is responsible with due diligence.

(1) Regular cleaning of filter, Media in all shifts depending upon load.

(2) Checking of all pumps, motors, gear setc. For it’s proper operation.

(3) Checking all the pipelines for preventing choking, water tightness etc.

PREVENTIVE MAINTENANCE CHECKS

The Contractor shall adopt a preventive maintenance check’s schedule as agreed

mutually between the Contractor and the Employer.

The following checks as a minimum to be performed weekly by the Contractor’s personnel

a) Pipe line and valve leakage

b) Functioning of non-return valve

c) Tightness of all electrical connections of panel etc.

d) Tightness all cable connections

e) Temperature rise due to loose connections

f) Operation of valves.

g) Current and voltages in all electrical equipment

The following checks as a minimum to be performed monthly by the Contractor’s personnel

a) Gland packing

b) Wear and tear of moving parts

c) Electrical contacts

e) Meggering of electrical equipment

f) Watering of earthing pits.

The following checks as a minimum to be performed annually by the Contractor’s personnel

a) Vibration should be reviewed.If the pump is tending towards unacceptable vibration

b) Overhauling requirement of all equipment

c) Improvement required if any in operation of plant

d) Testing and Calibration of all instruments of ELECTRIC POWER ANDWATER

Contractor will have to make his own arrangements for supply of clear potable water in the

plant. Contractor shall bear cost towards distribution of water within premises.

PLANT INSPECTION AND VISITS

1 The Employer shall check the operation of the plant or designate an organisation of his

choice to carry out inspections. The Employer or the organisation appointed by him shall

check that the Contractor is performing the tasks for which he is responsible with due

diligence. The Contractor shall at his cost provide all the assistance required by the

Employer to complete these inspections.

2 Before any inspection, the Employer shall give prior notice of three days to the

Contractor, indicating the name(s) of the person(s) empowered to carry out such

inspection in the name of the Employer. In case of surprise visit, vigilance or other checks,

such notice shall notbe given.

3 At the end of each quarter period, or at the initiative of the Employer, a JOINT VISIT shall

be organised so that both parties can check the condition of the installation at the plant.

4 A report shall be drawn up to record the suggestions and opinions of both parties. The

Employer reserves the right to call in equipment manufacturers or specialised technicians

for these visits.

5 These visits shall provide an opportunity for examining maintenance programs and

operating procedures and improvements requiring there in..

6 In addition to the above, the Employer reserves the right to arrange the visits of VIP’s

Delegation, Students of school and colleges etc. as and when required at the Treatment

Plant. The O &M contractor shall have to provide Tea/ coffee and Snacks to visitors and

AMC officer without any extra cost as per instruction of engineer in charge. The

Contractor Shall offer full co-operation to the Employer on the occasions of such visits.

MEASUREMENT AND ANALYSIS

1 The Employer has the right to per for many analysis or inspection he deems necessary.

2 The Contractor shall be responsible for the security and protection of flow meters at the

designed point. If there is any malfunctioning of the meters, action will be initiated

APPROVED VENDOR LIST FOR EQUIPMENT

Sr. Item/Description Name of Make

1 Submersible Centrifugal Vertical / Non- Xylem / Grundfoss / Ebara / ABS

clog Pumps (For Wet Well Application) Aqua / Kishor / Pullen / Wilo / WPIL / Jasco KSB / Kirloskar

2 Resin 225 NA For Softner Ion Excahnge Or equivalent

3 Media For MGF Ion Excahnge Or equivalent

4 Activated Carbon for ACF Make comply with applicable IS

5 Tools Taparia / Everest / Gedor / Jhalani / Mekaster

6 Test Equipment CIE / CE / Mitutoyo / Waco / System / Yofung / Meco / Kew

7 Paint Asian Paints/Shalimar/Berger/Dulux

8 Agitator/Mixer Remi/Schurtek/Fibre & Fibre/Rathi Vessels & Systems/Jash-

Shivpad/ Ceecon/ All process equipment vendors

10 Ball Blast Make comply applicable IS

11 Uv Lamp Alpha, Alfa /Sukrut

12 Hardness Kit Ion Excahnge,Aquasol

13 Motor ABB, BBl, Bhel, Cg Power, Jyoti, KEC, Seimens,

14 Gear Boxes – For Process & such Elecon/PremiumTransmission (PTPL) / Radicon(PBL)/ Shanthi

Equipment Gears/ Kirloskar

(Not Applicable for Valves & Gates)

BANK GUARANTEE for EARNEST MONEY DEPOSIT / SECURITY DEPOSIT

In consideration of the AHMEDABAD Municipal Corporation of the city of AHMEDABAD (hereinafter to as the

corporation) having agreed to exempt ______________________________________ (hereinafter referred to

as "the said Contract") from the demand of earnest money / security deposit in cash for the due fulfillment of

the terms and conditions of the agreement made between the AMC- and the said tenderer on

(hereinafter referred to us "the said agreement") on production of Bank Guarantee for

referred to as "Bank") do hereby undertake to pay to the AMC as a amount not exceeding Rs.

Any such demand on the bank shall be conclusive as regards as amount due and payable by the bank under

this guarantee. However, liability of the bank under this agreement shall restricted to as amount not

exceeding Rs. ___________________________ Rupees

We the bank further agree that the guarantee herein contain shall remain in full force and effect during the

period that would be mentioned in the tender and that it shall continue to be enforceable till all the dues of

the Corporation under or virtue of the said agreement have been paid and its claim satisfied or discharged

and till a certificate to the effect has been received by the bank from the Corporation. However, unless the

demand of claim under the guarantee is made to the bank in writing on or before the

_____________________ (specify the date) the bank shall be discharged from all liabilities under this

With the bank further with AMC shall have fullest liberty, without the concert of the bank without effecting in

any manner it obligations herein under to vary any of the terms and conditions of the said agreement or

extend time for validity by the said tender from time to time or to postpone for any time or from time to time

any of the powers exercisable by the AMC against the said Contractor and to forebear to enforced any of the

terms and conditions relating to the said agreement and the bank shall not be relieved from liability by reason

of any such variation, or extension granted to the contractor for any forbearance, at Contractor or by any such

matter or thing whatsoever which under the law relating to sureties would, but this provision, have the effect

of so relieving the Bank.

revoke the Guarantee during currency except with the previous concert of the AMC in writing.

Principal (Contractor)

Contract No. And date of Contract

Name Of Party:-

Detail of the Bank Account:

(1) Name of the Bank. :

(2) Branch & Address :

(4) Type Of Bank Account :(SB/CURRENT/OD/ETC.)

(5) Bank Account No.:

(7) IFCE (R.T.G.S.) Code :

(8) Amount Payable :

(ALL THE ABOVE DETAILS SHALL BE FURNISHED IN CAPITAL LETTER) (ABOVE BANK

DETAILS ARE TRUE AND CERTIFIED BY ME)

(SIGNATURE OF PARTY WITH STAMP)

BILL CLERCK/ACCOUNTANT

HEAD OF THE DEPARTMENT

LIST OF BANKS FOR TENDER FEE, EARNEST MONEY DEPOSIT(E.M.D.), SECURITY

 Tender Fee must be in form of Demand Draft from following mentioned

 Earnest Money Deposit / Security Deposit /Performance guarantee shall be in

form of Demand Draft or Bank Guarantee of AHMEDABAD branch only of

following banks only.

 (A) All Nationalized Banks

 (B) Guarantees issued by following banks will be accepted as SD/EMD for

the period up to March- 31, 2026. The validity cut-off date in the GR is with

respect to the date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

(1.) Commercial Banks :-

2. A U Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11.Federal Bank

16.IDFC First Bank

17.Jammu and Kashmir Bank

18.Jana Small Finance Bank

19.Karnataka Bank

20.Karur Vysya Bank

21.Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24.Tamilnadu Mercantile Bank

25.Utkarsh Small Finance Bank

(2.) Co-operative and Rural Banks Of Gujarat :-

1. The Ahmedabad Mercantile Co-operative Bank Limited

2. Nutan nagrik Sahakari Bank Limited

3. Rajkot Nagarik Sahakari Bank Limited

4. Saraswat Co-operative Bank

5. SBPP Co-operative Bank

6. SVC Co-operative Bank

7. The Cosmos co-opretive Bank

8. The Gujarat State Co-Operative Bank

9. The Mehsana Urban Co-operative Bank Limited

10. The Surat District Co-operative Bank

11. The Surat Peoples Co-operative Bank

12. The Kalupur Commerical Co-operative Bank Limited

13. The Panchmahal District Co-operative Bank

14. The Baroda District Co-operative Bank

15.Baroda Gujarat Gramin Bank

16.Saurashtra Gramin Bank

 Bank guarantee issued by above mentioned banks from Ahmedabad

Branch only and if it is issued other then Ahmedabad Branch then it

should be clearly mentioned in Bank guarantee that “ financial liability

and all other responsibilities are of Ahmedabad branch only “ failing

which it is not acceptable

Add. Chief Engineer

(Water Production)

(ON COMPANY’S LETTER HEAD)

TO WHOSO EVER IT MAY CONCERN

LITIGATION INFORMATION

WE HEREBY DECLARE THAT OUR FIRM NOT BEEN BLACK LISTED OR DEBARRED OR

TERMINATED BY CENTRAL GOVT ORGANIZATION/STATE GOVT ORGANIZATION/AMC/

ANY MUNICIPAL CORPORATIONS/URBAN LOCAL BODIES ETC DURING LAST FIVE YEARS

ALSO ANY OF OUR DIRECTORS OR PARTNERS (OF THE PROPRIETOR FIRM) HAS NO

CRIMINAL HISTORY OR NOT BEEN CONVICTED BY ANY COURT OF LAW OF ANY OF THE

OFFENSES UNDER ANY INDIAN LAWS

SIGNED BY PERSON HAVING POWER OF ATTORNEY

A-3 VARIOUS SCHEDULES TO BE FILLED BY TENDERER

SCHEDULE-A.3.1 STRUCTURE ORGANISATION AND QUALIFICATION OF FIRM

S.N. DETAILS TO BE FILLED BY THE BIDDERS

1 Name of the Applicant

2 Nationality of Applicant

Address of the firm Main Office

3 E-Mail Address

Branch Office / Address of local office at AHMEDABAD if

4 E-Mail Address

5 Date –Month- Year of Incorporation of the Company

6 For How many years has your organization been in

business of similar work under present name?

7 Nature of the Company of the Applicant

a A Proprietary firm Yes / No

b A Partnership firm Yes / No

c A Private Limited Company Yes / No

d A Limited Company Yes / No

e Any other Yes / No

 Tick whichever is applicable

 Attach a copy of Partnership Deed / Certificate of

Incorporation/Articles of Association and

Memorandum of Association etc.

8 Name of person (s) holding the power of attorney.

(Attested copy of power of attorney to be enclosed).

9 Resident Address of person(s) holding the power of

attorney with Contact no.

GST registration no and other detail(Copy of registration

certificate along with latest Return shall be enclosed

along with Tender)

Mention PAN number and date of issue .(Attach Copy of

Income Tax return copy of last three financial year

ending March 2025 (kindly submit details along with

Were you ever required to suspend execution for period

of more than Six months continuously after you started?

If so, give the name of project and reasons there of

In How many of your projects penalties were imposed for

13 delays? (Please give details)

Financial details, Solvency certificate etc

15 Annual turnover for the last three years ending March-

2025 (Attach audited balance sheets with the tender) Fill Details as per Schedule A

16 Gross capital for the last three years ending March-2025

(Attach audited balance sheets with the tender)

17 Statement of Profit & Loss during last three years ending

March-2025 (Attach audited balance sheets with the

19 Details of Partners/Directors and Technical Personnel who Fill Details as per Schedule A

are proposed for this Contract

20 Details of the works of similar type and magnitude carried Fill Details as per Schedule A

out by the bidder during last 5 years period in India

23 Litigation History detail on Company’s Letter Head As per Annexure II

Signature of the Tenderer Add.Chief Engineer

Name : (Water production)

SCHEDULE-A.3.2 :-INFORMATION REGARDING FINANCIAL CAPACITY OF THE BIDDER

S. N. Details Submitted Amount in Rs Details to Remarks

1 Tender fee Rs.3600/-

3 Solvency Certificate

4 Annual average Certificate duly signed and

turnover for last 3 years stamped from C.A. shall be

2022-23 attached with this

schedule along with the

2023-24 audited balance sheets for

the last three years

2024-25 showing long term

profitability.(In last year if

AVERAGE not audited then

provisional certificate from

C.A. should be attached)

5 Profit earned per year Certificate duly signed and

during last three years stamped from C.A. shall be

attached with this

2022-23 schedule along with

7 Price of Biggest job of Mention Amount and year

Comprehensive O & M where completed

Note:- If required separate sheet can be used for more details.

Signature of the Tenderer Add.Chief Engineer

Name : (Water Production)

SCHEDULE-A.3.3:- DETAILS OF PARTNERS/DIRECTORS AND TECHNICAL PERSONNEL WHO ARE PROPOSED

FOR THIS CONTRACT

(A)Details regarding Proprietor/Partners/Directors with address(es), telephone

numbers(s),Income tax etc. are as under:

S. N. Name(s) of Residential Qualification Mobile Office Telephone Full address of

Person/Partner/ address (es) No No.(s) Income tax

Director of the Office ward

Company where Income

Note:-Attach separate sheet if required

I/We hereby agree to intimate to you about change if any, in the above mentioned address(es) and telephone

No.(s) within 15 days of its occurrence till my/our deposit, for the said work paid by me/us is not returned to

Signature of Tenderer

SCHEDULE-A.3.4 :-DETAILS OF THE WORKS OF SIMILAR TYPE AND MAGNITUDE CARRIED OUT BY THE BIDDER DURING

PERIOD IN INDIA

S. N. Date of Work Completion

Name of Place Ordered Amt in Date of Prescribed date of Actual date Principal

Work Rs Work completion of Feature of

start completion work

Note:- If required separate sheet can be used for more details.

Signature of the Tenderer Add.Chief Engineer

Name : (Water Production)

SCHEDULE-A.3.5 :-WORKS LEFT INCOMPLETE

Name and Arbitration

S. Name Nature Address of Value of Work Termination proceedings,

N. of Work of Work Client with Works commenced Reasons if any, and award

phone nos. date thereon

Note:- If required separate sheet can be used for more details.

Signature of the Tenderer Add.Chief Engineer

Name : (Water Production)