RFP for Selection of an Event Management Agency (EMA) for Production, Operation and Management of the Meerut Mahotsav.

Amount

Venue Preparation

Land Preparation using Earthmovers, Hydra and related Machinery & Labour

General Lighting for the common areas using Halogen/HMI/LED along with cabling on Scaffolds to cover 150000 SqFt area

Dust Proof Floor Covering for accessible area for Visitors

Carpeting across various Open VVIP Spaces - New Carpet

Toilets - For VVIPs (WC, Urinals & Wash Basins) and running water

Toilets - For Platinum & Gold Zone (WC, Urinals & Wash Basins) and running water

Toilets - For F&B Zone (WC, Urinals & Wash Basins) and running water

Housekeeping Team for Backstage, Food Zone & VVIP Zone

Ushers for Event Coordination - 10hrs Duty

Event Waste Sorting & Management with Post Event Report

Infrastructure - Décor & Ambience

Thematic Entry Gate for Performing Artists - 3 Dimensional & Branded - 2 Sided

Thematic Entry Gate for VVIP Guests - 3 Dimensional & Branded - 2 Sided

Thematic Entry Gates for Visitors - 2 Dimensional & Branded - 2 Sided

Branded Festival Flags on Poles, across the Venue

Selfie Points / Installations

Venue Flex Branding

Infrastructure - Main Stage Area

Aluminium German Hanger for Main Stage Area

Design and Decoration of the Main Stage Structure, facade of the structure, internal side walls, ceilings to be in tandem with the event

Scaffolding and Safe Stage Base with 2 Level Height of 6Ft in front and 8Ft at back side, and a Ramp for Fashion Show atleast 6 ft wide and 50 Ft in length with Steps and New Carpet

Green Rooms German Hanger with Platform, Fans, Lounge Furniture, Makeup Stations, appropriate Lighting, Security, F&B Stations, and Washrooms for Males & Females - with atleast 8 Lockable Cabins of 9Sqm each.

FOH AV Console with Trussing and High Platform for Media, AV+SFX Console and Camera etc. for 20 Production & Backstage Crew

Double Door Vanity Van for Headliner Celebrities

Railing / Barricading for all Seating Zones

Sofa Seats for VVIP Zone

Banquet Chairs - Cushioned for Platinum Zone

Plastic Chairs - for Gold Zone

Infrastructure - Perepherial Services

VIP Lounge German Hangar with Draped Ceiling, Platform, Carpet, Ceiling Fans, Lounge Furniture for 80pax, 200 Cushioned Chairs with 30 Centre Tables, F&B High-Tea Setup and CM's Enclosure & Private Wash Room

Media Lounge German Hangar with Draped Ceiling, Platform, Carpet, Ceiling Fans, Lounge Furniture for 30pax, 200 Cushioned Chairs, 10 Workstation Tables, with F&B High-Tea Setup and Press Conference Setup

Conference cum Workshops German Hangar with 2 Collapsible Partitions, Draped Ceiling, Platform, Carpet, Ceiling Fans, Workshop Setting Furniture, White Boards, Markers, and 32" Plasma Screens. Provision of 400 Cushioned Chairs and a Mid Sized Stage should also be considered.

Art & Literature Festival Stage with Fabric Decor, Flex Branding Panels, Scaffolding Sage Base with height of 4Ft, Box Truss, Steps, New Carpet, Semi-covered Ceiling, and Lounge Furniture as required for Plenary & Panel Sessions. 200-250 Pax Formal Seating in front of this stage with 2 Green Rooms for this stage should also be considered.

Meerut Got Talent Stage with Basic Decor, Flex Branding Panels, Scaffolding Sage Base with height of 3Ft, Box Truss, Steps, New Carpet, and Semi-covered Ceiling as required for LIVE Performances of Music Bands and Local Artists of Meerut. Informal Seating of around 100pax in front of this stage with 2 Green Rooms for this stage should also be considered.

Food & Beverage Pagodas with Customised Fascia, 2 Tables, 4 Chairs, Branded Walls, and a Cookable Kitchen in backside with extended 2mtr Tin Shade Kitchen, Exhaust Fan, Fire Extinguisher, Wash Basin, running supply of Water, with Large Garbage Cans and extendable 5 KVA Electric Connection for Appliances, etc.

Flea Market Stalls with Customised Fascia, 2 Tables, 4 Chairs, Branded Walls, Dustbin, and a Mobile Charging Point.

Made in Meerut Pavilion/Stalls with Customised Fascia, 2 Tables, 4 Chairs, Branded Walls, Dustbin, and a Mobile Charging Point.

Sponsor & Partners Pagodas with Customised Fascia, Raised Platform, 4 Tables, 12 Cushioned Chairs, Branded Walls, 1 LED Screen, and Mobile Charging Points.

Infrastructure - Safety & Security

Emergency Services - Fire Safety Pagodas with 1 Fan + 2 Tables + 4 Chairs + Mobile Charging Sockets

Emergency Services - Crowd Management Pagodas for Police Personnel with 1 Fan + 2 Tables + 4 Chairs + Mobile Charging Sockets

Emergency Services - Medical Safety Pagodas with 1 Fan + 4 Tables + 6 Chairs + Power Sockets, as required

Emergency Services - CCTV Control Room Pagoda with 50 CCTV Cameras, Monitor, and Emergency Announcement System and 1 Fan + 2 Tables + 4 Chairs + Power Sockets, as required

Administrative Services - Pagodas with Customised Fascia, Branded Walls, 1 Fan + 2 Tables + 4 Chairs + Power Sockets, Dustbin, as required for City Administration and its Departments to serve as Information Kiosks.

Fire Extinguishers ABC Cylinder - 4.5 kg

Fire Extinguishers CO2 - 6kg

E Factor Experiences Limited (BID ID -4756390)

shri balaji exims (BID ID -4756336)