Reformed On-Board Housekeeping Services (OBHS and linen Distribution) in nominated train No. 11123/24 of Jhansi division for the period of Two Years (730 days).

MANDATORY DOCUMENTS: Tenderer will be summarily rejected due to Non submission of the following certificate(s) or submission of certificate(s) either not properly filled in, or in a format other than the prescribed format.

The tenderer shall submit a 'Self Declaration Form' (As per Annexure-C).

The tenderer shall mandatorily submit a copy of certificate stating that all their statements/documents submitted along with bid are true & factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-D. In addition to Annexure D, in case of other than Company/Proprietary firm, Annexure D(A) shall also be submitted by each member of a Partnership firm/joint Venture (JV)/Hindu Undivided Family(HUF)/Limited Liability Partnership (LLP) etc. as the case may be. Non submission of above certificate(s) shall result in summarily rejection of his/their offer. It is mandatorily incumbent upon the tenderer to identify state & submit the supporting documents duly self-attested by which they are eligible for qualifying the criteria mentioned in the tender document.

Employment / Partnership etc. of Retired Railway Employees: The tenderer shall submit a 'Certificate of Information regarding Employment/ Partnership etc. of Retired Railway Employees with the tenderer ' (As per Annexure-H of Tender document).

This is a special limited tender. With reference to the following Mechanical HQ/NCR letter no. •EOI Notice No. Reform/OBHS/2026/02 dated 20.07.2026 issued by CRSE/Chg./NCR;•EOI Notice No. Reform/OBHS/2026/02, dated: 06.08.2026 issued by Dy. CME/CEM/NCR •EOI Notice No. Reform/OBHS/2026/02, dated: 06.08.2026 issued by CRSE/Chg./NCROnly empaneled firm for the work of "Reforms for Better On-Board Services" are eligible. The details of the empaneled firms are furnished in the tender document.

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

The cost of tender document form and earnest money as indicated in the NIT header shall be paid through online gate way/E-Payment facility provided on IREPS website only. Other mode of payment towards tender fee and EMD will not be accepted. In case payment of EMD and Tender fee is not successful during E-payment, the offer will be summarily rejected.

Compliance with the GST Act 2017 which are mentioned in Clause no. 8 of Part I of the Tender Document.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

For those conditions for which standard formats have been given in the uploaded document, titled-Formats for uploading of various information's. The informations should only be submitted in these standard formats.

Tenderers are advised to stay update with IREPS website for further updates/information/corrigendum related to uploaded tender.

In case of any query/ambiguity regarding terms and condition laid down in tender document uploaded herewith, the bidders may ask online query on IREPS portal at least two days before start of bidding.

If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage

Opening of e-tender online:- The e-tenders will be opened online using the IREPS portal. No representative is required to be present for opening of tender and taking notes of rates quoted and ranking as the complete details of rates etc. of all the bidders shall be available to the bidders in the website after the opening of the tender.

In case the date of closing mentioned in the Notice Inviting Tender is declared a holiday/band/strike etc. on any account, the date of closing tender online will not be changed as the application in the website of IREPS does not permit submission of any offer after closing date and time of the tender. However, opening of tenders online will be on any convenient day after the closing date/time of tenders

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway thereunder.

Offer rates quoted in the form of e-tender schedule shall be final. No other documents related to offer rates shall be entertained. Tenderers are advised not to attach any document related to offer rates (except undertaking(s) asked). These documents shall be treated as NULL and void and shall not be considered for evaluation of offer