Supply, Installation, Testing and Commissioning of CCMS based Smart Street Light Feeder Pillar Panels for Replacement of Existing Street Light Feeder Pillars in Various Zones of Surat Municipal Corporation.

NAME OF WORK : Supply, Installation, Testing and Commissioning of CCMS

based Smart Street Light Feeder Pillar Panels for Replacement

of Existing Street Light Feeder Pillars in Various Zones of Surat

Municipal Corporation

TENDER DOCUMENTS

Publishing Authority: Surat Municipal Corporation

Inviting Authority: Additional City Engineer (Electrical / Mechanical)

Head of the Department: Executive Engineer

Light & Energy Efficiency Cell, Room # 117, 3RD Floor, Main Office

Concerned Office:

Building, Muglisara, Surat- 395

E-mail: [email protected]

Bid Type: E-tender

Website: https://smctender.nprocure.com

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Abbreviation used in this document:

ACE : Additional City Engineer

EEC : Energy Efficiency Cell

Ele : Electrical

Mech : Mechanical

SMC : Surat Municipal Corporation

EMD : Earnest Money Deposit

SD : Security Deposit

RMD : Retention Money deposit

LED : Light Emitting Diode

BRTS : Bus Rapid Transport System

O&M : Operation and Maintenance

pdf : Portable Document Format

I/C. : In-Charge

DD : Demand Draft

RPAD : Registered Post with Acknowledge Due

P.F. : Provident Fund

GST : Goods And Service Tax

TP : Town Planning

MR : Market Rate

CMS : Complaint Management System

CCMS : Centralised Control and Monitoring System

G.I. : Galvanised Iron

MCB : Miniature Circuit Breaker

RCCB : Residual Current Circuit Breaker

SP : Single pole

DP : Double Pole

TP : Triple Pole

TPN : Three Pole with Neutral

DIN : Deutsche InstitutfürNormung, which translates into English as 'German Institute of

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

GIS : Geographical Information System

MIS : Management Information System

EESL : Energy Efficiency Services Limited

ERDA : Electrical Research and Development Association

DWC : Double Wall Corrugated

N.B. : Nominal Bore

SFU : Switch Fuse Unit

XLPE : Cross linked polyethylene

PVC : Polyvinyl Chloride

ID : Internal Diameter

OD : Outer Diameter

sqmm : Square Millimetre

F.L. : Flood Light

RGB : Red Green Blue

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

SR. NO. DESCRIPTION

(1) DETAILED TENDER NOTICE PUBLISHED ON NEWS PAPER/ SMC’S WEBSITE

VOLUME– I (06-31)

(2) QUALIFICATION CRITERIA 08-09

(3) BRIEF DETAILS REGARDING THE WORK 10-11

(4) CONTRACTOR’S / BIDDER’S AFFIDAVIT CUM UNDERTAKING / CERTIFICATE 12-16

(5) SPECIAL TERMS AND CONDITIONS

(6) ANNEXURE –I TO IV 18-21

(7) TECHNICAL / SERVICE PROFILE PERTAINING TO TENDERER 22-24

(8) THE MODE OF DOCUMENT SUBMISSION CUM CHECK LIST 25-27

(9) IMPORTANT DATE

THE VITAL COMMON INFORMATION REGARDING THE TENDER

VOLUME– II (32-80)

(11) BRIEFDETAILS ABOUT THE CONTRACT / WORK : 33-35

(12) ABOUT THE TENDERING PROCESS 36-42

(13) GENERAL TERMS & CONDITIONS OF THE CONTRACT 43-65

(14) CONDITIONS ABOUT THE EXECUTION OF WORK 66-73

(15) SPECIFICATION TESTING & INSPECTION

CONDITIONS REGARDING GUARANTEE/ WARRANTY, SECURITY DEPOSIT/

PERFORMANCE GUARANTEE

(17) PAYMENT & PENALTY TERMS & CONDITIONS 76-79

VOLUME– III (80-88)

(18) DETAILED TECHNICAL SPECIFICATIONS 81-86

(19) GENERAL SPECIFICATION FOR ELECTRICAL INSTALLATION

Total Nos. of Pages:

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

SURAT MUNICIPAL CORPORATION

_Light and Energy Efficiency Cell

Online Tender Notice No. ACE (Ele/Mech)/Light & EEC/13/2025-26

Tender(s) are invited for the following work(s) through online process on

https://smctender.nprocure.comfrom experienced suppliers/ contractors/ Consultants: -

Sr. Name of Work [1] Downloading of bid documents.

No. [2] Pre-Bid Meeting/ E-mail query only.

[4] On line bid submission (Last date)

[5] Submission of bid fee, EMD & other documents in hard

[6] Bid Fee in Rs.

[8] Registration class/ Category

[1] Supply, Installation, Testing and [1] 16/03/2026 to 16/04/2026 up to 18:00 Hrs.

Commissioning of CCMS based [2] 09/04/2026 at 17:00 Hrs. (Email query Only)

Smart Street Light Feeder Pillar

Panels for Replacement of

Existing Street Light Feeder [4] 16/04/2026 up to 18:00 Hrs.

Pillars in Various Zones of Surat [5] From 17/04/2026 to 24/04/2026 up to 17:00 Hrs.

Municipal Corporation [6]

[8] OEM/Authorized Dealer

 Bid documents are available on https://smctender.nprocure.com.

 Bidders have to submit their bid in electronic format only on https://smctender.nprocure.com

website till the last date & time for submission. Offers in physical form shall not be accepted

 Submission of Bid fee, EMD &other documents etc. in hard copy to Chief Accountant, Surat

Municipal Corporation, Shri Tapi Bhavan- Surat Mahanagar Seva Sandan, Tapipura, Surat-

395003 by R.P.A.D. / Speed Post only during the date and time mentioned as above. Surat

Municipal Corporation shall not be responsible for any postal delay.

 The SMC reserves the right to accept or reject any or all the bids to be received without

assigning any reason(s) thereof.

In case bidder needs any clarification or if training required for participating in online tender, they

can contact the following office: -

"(n) Code solutions – A division GNFC Ltd." 403, GNFC Info tower, Bodakdev, Ahmedabad –

Tel: +91 26857316/17/18 E-mail:[email protected] Web-site:www.nprocure.com

For further particulars contact above office/ or visit on following websites: www.nprocure.com/

https://smctender.nprocure.com.

Additional City Engineer (Ele./ Mech.),

Surat Municipal Corporation.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

QUALIFICATION BID

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Attention Please

BIDDERS ARE REQUESTED TO PROVIDE ALL INFORMATION/DETAILS/EMD ETC AS ASKED IN THE

TENDER. ANY DEVIATION WHETHER IN TECHNICAL OR COMMERCIAL SHALL NOT BE ENTERTAINED,

AND NO CHANCE SHALL BE GIVEN FOR ANY TECHNICAL OR COMMERCIAL CLARIFICATIONS.TENDERS

SHALL BE OUT RIGHTLY REJECTED IN SUCH CASES.

THEREFORE, BIDDERS ARE REQUESTED TO BE VIGIL WHILE PARTICIPATING

ELECTRONICALLY/UPLOADING TENDER. NO DISPUTE SHALL BE ENTERTAINED ON LATER DATE.

I / WE AFFIRM THAT ALL REQUIRED DOCUMENTS, CERTIFICATES, DATA / INFORMATION, EMD ETC. AS

ASKED IN THE TENDER HAVE BEEN FURNISHED AND / OR ELECTRONICALLY UPLOADED / ATTACHED. I /

WE UNDERSTAND THAT MY / OUR TENDER SHALL BE OUT RIGHTLY REJECTED, IF THOSE CONDITIONS

AREN’T FULFILLED.

ALL THE TECHNICAL SPECIFICATIONS, TERMS, CONDITIONS INCLUDING ADDENDA CORRIGENDUM IS

THOROUGHLY GONE THROUGH BY ME / US. I / WE CONFIRM THAT BID(S) SUBMITTED ARE EXACTLY IN

LINE WITH THE SPECIFICATIONS, TERMS & CONDITIONS STIPULATED IN THE TECHNICAL BID ALONG

WITH THE ADDENDA CORRIGENDUM.

I / WE UNDERSTAND THAT ANY DEVIATION, IF MENTIONED BY ME / US IN SPITE OF ABOVE WILL CAUSE

REJECTION OF MY / OUR TENDER ALTOGETHER AND, AS SUCH PRICE BID WILL NOT BE OPENED.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

QUALIFICATION CRITERIA

The qualification process will lay high emphasis on the ability and competency of contractors to do

high quality work within the given time schedule. The following criteria along with other conditions/

criteria shall be applicable to Bidder.

[01] Bidder must possess valid electrical contractor's licensed issued by concerned

department of state government of Gujarat

MOU with Electrical Contractor having validelectrical contractor's licensed issued by

concerned department ofgovernment of Gujarat and having an experience of installation

pf min.25% of total quantity of CCMS estimated in the tender.

[02] Bidders must be OEM of CCMS panel.

[03] Average annual financial turnover of bidder during the last 3 years, ending 31st March of

the previous financial year should be at least 30% of total estimated cost. C.A.'s

certificate must be furnished for the same.

[04] Experience of having successfully completed “similar works”(defined below) during

last 7 years ending last day of month before the one in which tenders are invited

should be either of the followings:

Work Completion Certificate(s) [Containing the details like (i) name of Min. Nos. of

work, sanctioning/ work order/ agreement details, sanctioning WCC

amount, work done amount, work completion date, certificate issue [Work(s)

details (reference no. of issuing department/ authority, date etc.) will Completed

Similar completed works costing not less than the amount equal to

80% of Total Estimated Costin this tender

Similar completed works costing not less than the amount equal to

50% of Total Estimated Cost in this tender

Similar completed works costing not less than the amount equal to

40% of Total Estimated Costin this tender

 The word “similar work” signifies Supply of CCMS Feeder Pillar for street light

systemfor government / semi-government organisations / urban local authorities

/PSUs / govt. companies /Limited companies only.(The work completion within last

 In case if work is combined with other work(s), documents should prove that amount

of items / work completed for CCMS only and amount must be as per the min.

requirement(s) mentioned in the technical-bid. All necessary documents, including

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

work completion certificate, work order, relevant price-bid, technical-bid

documentsetc. from the authority who has placed the work order.In absence of all

required documents, such works aren’t considered for technical-bid evaluation.

 Experience of the work completed for government / semi-government organisations /

urban local authorities, PSUs / govt. companies /Limited companies only. Appropriate

evidence(s) like work completion certificates must be provided).

[05] Following enhancement factors will be used for the cost of works executed and financial

figures to common base for the value of the works completed in India: -

Year Multiplying Factor

One 2024-25 1.10 The year ONE will be considered as the year ending 31st

March of the previous financial year for which tender is

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Work Completion Certificates / Documents:

Bidder has to fill up following tables consciously and, duly sealed and signed, submit in hard copy

within stipulated time mentioned elsewhere in bid.

I / We are providing following information in order to my/our eligibility for the tender under

consideration (Tender ID No._____________.

BIDDERS ARE ADVISED TO SUBMIT ONLY RELEVANT INFORMATION AND ITS SUPPORTIVE

DOCUMENT(S)-COPY OF 3-A FORMS (WORK COMPLETION CERTIFICATES).

For ONE work according to 80.00% of estimated cost in this tendor or 80% of the total nos. of CCMS

in this tender :

Sr. Name of work Actual date of Total Amount of Effective/Consi

Sr. Name of work Actual date of Total Amount of Effective/Consi

No. work Completion Work Done, Rs. derable

For TWO work(s) according to 50.00% of estimated cost in this tender or 50% of the total nos. of

CCMS in this tender :

Sr. Name of work Actual date of Total Amount of Effective/Consider

Sr. Name of work Actual date of Total Amount of Effective/Consider

No. work Completion Work Done, Rs. able Amount, Rs.

For THREE work(s) according to 40.00% of estimated cost in this tender or 40% of the total nos. of

CCMS in this tender :

Sr. Name of work Actual date of Total Amount of Effective/Consider

Sr. Name of work Actual date of Total Amount of Effective/Consider

No. work Completion Work Done, Rs. able Amount, Rs.

Note: PLEASE CLEARLY NOTE THATfilling of above details is must (along with submission of

required certificates / documents) otherwise, offer of such bidder shall be rejected and

price-bid will not be opened.

SEAL & SIGNATURE OF THE TENDERER:

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

BRIEF DETAILS REGARDING THE WORK: -

Work is to be carried out for installation of CCMS for existing street lighting on various roads

with in Surat Municipal Area. It includes installation of 5-6 kW (Single Phase) and 10-12 kW

(Three Phase) capacity CCMS Feeder Pillar and other allied components / accessories for CCMS

Feeder Pillar of streetlight system.

This Specification are provided for the Supply, Installation, Testing and Commissioning of CCMS

based Smart Street Light Feeder Pillar Panels as well as Dismantling of existing feeder pillar.

[B] BRIEF- IMPORTANT TECHNICAL DETAILS OF THE WORK:-

Sr. Item Description(s)

(1) 1 ø CCMS Feeder Pillar 5-6 kW (Single Phase) capacity

(2) 3 ø CCMS Feeder Pillar 10-12 kW (Three Phase) capacity

(3) Earthing for CCMS As per requirement of CCMS mentioned in tender

(4) All Necessary arrangement for installation of New CCMS feeder pillar (Including dismantling of

existing feeder pillar) must be done by the contractor. The entire work should be done without

disturbing streetlights working from concern feeder pillar.

(5) Bidder shall to be note that old dismantled feeder pillar to be deposited in concern Zone of

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

AFFIDAVIT CUM UNDERTAKING CUM DECLARATION BY THE BIDDER REGARDING THE WORK

OF TENDER ID NUMBER: ____________.

(To be furnished on Non-judicial stamp paper (Rs.300.00) duly signed by authorized notary)

Name of Work: - (to be mentioned by the bidder as per detailed tender notice).

[01] I / We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

[02] The undersigned also hereby certifies that neither our firm

__________________________________________ nor any of its constituent partners have

abandoned any work in India nor any contract awarded to us for such works have been

rescinded, during last five years prior to the date of this application.

[03] The undersigned hereby authorize(s) and request(s) any bank, person, firm or corporation

to furnish pertinent information deemed necessary and requested by the Department to

verify this statement or regarding my (our) competence and general reputation.

[04] The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the department.

[05] I / We, ______________________________________ solemnly affirm and state on oath

that ____________________________________ (Name of Tenderer) has not been black

listed by any Government / Semi Government / Public Sector Undertaking / Public limited

and not have been banned / suspended business dealings with the said firm. The

information given above is true to the best of my knowledge.

I / We agree that if this information found to be false / wrongful at any stage then, my / our

bid / tender / Contract shall be liable to be rejected / terminated.

[06] Further, at present I / We am / are the partners of this firm, hereby give an undertaking

that, we are jointly and severally responsible to meet all the liabilities over and above the

business of this firm and make good the above financial loss sustained by the Surat

Municipal Corporation as a result of our abandoning the works entrusted to us i.e. this firm:

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

[07] For this tender, I / We will supply ________________ make CCMS and, for that I / We have

submitted authorization letter and service back up after installation.

[08] In order of token of bid submission, I / We am / are submitting tender fees of Rs.________

(in words, Rs._________________________________________, drawn on (bank name)

No._____________, issued on ___________ and, tender guarantee (E.M.D.) of

Rs.________(in words, Rs.________________________, drawn on (bank name)

I / we hereby declare that I / We have gone through the technical bid document, have

examined closely all the specifications / terms & conditions described in the bid document

& addenda corrigendum(s) [if any].

I / We hereby agree to be bound by and, comply with all such specifications / terms,

conditions etc.

I / We also confirm that my / our offer is strictly in line with the tender specifications,

stipulations, terms and conditions etc. and understand that in the event of any deviations,

technical or commercial, my / our price bid will not be opened.

I / We have clearly understood the tender specification(s) / term(s) / condition(s) / all

content of tender and particularly, intent behind the content and bind my / ourselves for

larger intent of the tender & content as well.

If any items / conditions / specifications / scope of work is mentioned differently at more

than one place(s) by chance, most appropriate as decided by the department (Surat

municipal Corporation) will apply & binding to me/us.

I / We clearly understand that all documents/ details/ certificates as asked/ requested along

with the bid must be submitted in soft copy/ hard copy as mentioned in the tender &

submission of such documents etc. after expiry of technical-bid submission date shall not be

accepted and, offer of all such bidders shall be rejected out-rightly.

I / We also clearly understand that dispute(s) created at later date wouldn’t be entertained

&Surat Municipal Corporation can treat them as fraudulent practice(s) and action(s) as

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

deemed fit can be initiated against me / us and I / We have quoted my / our offer and

submitted documents / certificates accordingly.

I / We have gone through the fact(s) as above and, have clear understanding regarding the

Detail Technical Specification as described.

I / We also confirm that I / We have quoted my / our offer (tender) after close examination

of all certificate(s) / document(s) to be submitted either in hard copy or online and

submitted accordingly. I / We are clearly aware that in event of fraudulent practice(s) found

in any of such certificate / document, action(s) to be taken against me as per tender terms

& conditions for such fraudulent practice(s) will be binding & acceptable to me / us.

Signed by an Authorized Officer of the Firm

Title of Officer

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

 AFFIDAVIT CUM UNDERTAKING CUM DECLARATION BY CCMS MANUFACTURER

REGARDING THE WORK OF TENDER ID NUMBER: ____________.

(To be furnished onNon-judicial stamp paper (Rs. 300.00) duly signed by authorized notary)

Name of Work: - (to be mentioned by the bidder as per detailed tender notice).

I, the undersigned, do hereby certify that all the statements made in the required attachments are true

I/ We understand that I/ We have offered the CCMS for longer time of use.

I/ We confirm that in case of discontinuation of product of CCMS for the period of seven years, we

will provide spares and service backup after installation.

Seal and Signed by the authorised signatory of the

Title of the office

Name of the firm

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

(To be furnished on letter pad of Chartered Accountant of the bidder.)

It is to certify that,

1. …………………………………………………………….....................…….……(Name of the firm) is a partnership/

proprietary firm/ limited company (strike out, which isn’t applicable) having registered office

number...…………………………………, GST registration number …..................…………………….....

2. The legal name of the firm mentioned in GST registration certificate is

…………………………................................ and trade name of the firm mentioned in GST registration

certificate is....................................……………… and the name of the firm mentioned in PAN

(i) The legal name of the firm mentioned on GST registration certificate has been/ has not been

(strike out, which isn't applicable) prefixed with ..................... (e.g. M/s.. shri, jay etc).

(ii) The trade name of the firm mentioned on GST registration certificate has been/ has not been

(strike out, which isn't applicable) prefixed with ..................... (e.g. M/s.. shri, jay etc).

(iii) The legal name and trade name as mentioned in GST registration certificate is of the same

(iv) The PAN no. & GST registration no. as mentioned above is of the same entity.

(v) This Certificate is valid for One year or till date of any change in above details.

Above certificate is issued based on specific request by .............................................................for

submission to Surat Municipal Corporation.

Signature of the C.A.

Title of the office

Name of the firm

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

SPECIAL TERMS AND CONDITIONS: -

 THE FOLLOWINGS MUST BE CONSIDERED: -

1. Each tender must accompany with latest passport size photograph along with specimen

signature of the contractor(s).

2. In the event of the tender being submitted by a partnership firm, signature of all partners must

be done along with their latest photographs duly signed thereof. The partnership deed must

also be attached with the tender. Power of attorney of to sign the all other documents/

certificates must be furnished failing which offer of such bidder shall not be considered.

3. For contractor(s) paying royalties to the Government, the receipt of the same must be

4. The successful contractor(s) shall be required to submit photographs, address and specimen

signatures in duplicate at the time of executing the agreement. The agreement shall be

executed by partner/ person who have signed the tender/ quotation.

5. Affix passport size photograph in table below: -

Note :- Give specimen signature/photo of all partners / Any partner/s who is given power

by agency / firm, in case of partnership agency/ firm: -

1. Submission of registered

agreement is compulsory

2. in case of partnership

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

NOTE: -PLEASE CLEARLY NOTE THAT “SPECIAL TERMS AND CONDITIONS” MUST BE RETURNED DULY

SEALED & SIGNED ALONG WITH THE TECHNICAL-BID.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

BIDDERS ARE ADVISED TO FURNISH EVERY DETAIL(S) IN RESPECTIVE COLUMN OF ALL

ANNEXURE(S).I.E., NO FIELD SHALL BE KEPT BLANK IN ANY ANNEXTURE.

(1) No. of years of experience:

a) as a Prime Contractor (contractor shouldering

major responsibility)

i) in own country

ii) other countries (specify country)

(2) For how many years has your organization been in

business of similar works under its present name?

What were your fields when your organization was

established?Whether any new fields were added in

your organization?And if so, when?

(3) Give details of your similar type of experience in

implementing turnkey projects of electrical work

(4) Give details of similar type of ongoing works

(5) Amount of Solvency Certificates issued by Bankers

(Attach attested copy of latest Solvency

(2) Date of issue

SEAL & SIGNATURE OF THE TENDERER:

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Information Regarding Current Litigation, Debarring/ Expelling of Bidder or Abandonment of Work

1 a) Has the Applicant / tenderer or its constituent partner consistent history of Yes / No

litigation / police case / FIR awarded against him. OR, does any government /

semi government or Local authority has entered any litigation / FIR / Police

case for forgery against him? (If Yes, give details).

b) If yes, give details. (Attach separate sheet if required).

2 a) Has the applicant or any of its constituent partners been debarred / expelled Yes / No

by any Agency in India, during the last 5 years as on the date of application,

except on account of reasons other than non-performance, such as

rescinding of joint venture due to most experienced partner of joint venture

pulling out, court directions leading to breaking up of a joint venture before

b) If yes, give details. (Attach separate sheet if required).

3 a) Has the Applicant or any of its constituent partners abandoned any contract Yes / No

work in India during the last 5 years.

b) If yes, give details. (Attach separate sheet if required).

4 a) Has the Applicant or any of its constituent partners been declared bankrupt Yes / No

during the last 5 years.

b) If yes, give details, including present status. (Attach separate sheet if

5 Has the applicant or any of its constituent partners been debarred by any Yes / No

State R & B Dept. for as on the date of last date of hard copy submission.

Note: If any information in this schedule is found to be incorrect or concealed, pre-qualification

application will be summarily rejected.

SEAL & SIGNATURE OF THE TENDERER

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

 "Bill of Quantity with estimated cost for Supply, Installation, Testing and Commissioning of

CCMS based Smart Street Light Feeder Pillar Panels for Replacement of Existing Street Light

Feeder Pillars in Various Zones of Surat Municipal Corporation"

Sr. No. Item Description Qty.

1 Single Phase 5-6 kW, CCMS

2 Three Phase 10kW, CCMS

*** Estimate Amount Rs.

1. All works is to be carried out in the Surat city. Actual payment will be made based on the

actual work completed at site.

the various roads in various Zone within Surat Municipal area.

3. Above work includes dismantling of existing feeder pillar from each site and Complete SITC

of New CCMS feeder pillar system like, CCMS, feeder pillar Enclosure with foundation,

necessary stand and earthing station etc.as per detail specifications mentioned in technical

LINE FORM ONLY. RATE MENTIONED IN ANY HARD COPY (i.e Physical hard copy as well in

form of scan copy attachment) WILL NOT BE CONSIDERED AND TENDER OF SUCH BIDDER

WILL BE OUT RIGHTLY REJECTED.

5. Estimated cost to be quoted separately as % age above / below of the cost estimated as

6. The competent authority of Surat Municipal Corporation reserves the right to reduce the

scope of work without assigning any reason even after award of contract.

7. Contractor is bound to work as per the instruction of Engineer incharge.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Technical confirmation sheet for CCMS feeder Pillar

Bidders must study specifications carefully & confirm that his offered CCMS feeder pillar is

complying all the technical specifications, specified in the detailed specification. Bidders has to

confirm followings: (strikethrough, whichever is not confirmed by the bidder): -

(1) Codes & Standards Yes/ No

(2) Environmental Conditions` Yes/ No

(3) Constructional Features Yes/ No

(4) Data Sheet: Fixed & Performance Parameters Yes/ No

(5) General Data Sheet Yes/ No

(6) Penalty(ies) Yes/ No

(7) Details to Be Submitted by The Bidder Yes/ No

If, my / our confirmation found fake / wrong during verification at any stage or at any stage of

contract, or after contract execution or even after defect liability period; I / We are agreed to

whatever action(s) taken by the competent authority of corporation in the aforesaid

circumstances including forfeiture of security deposit, recovery of penalty amount from any

pending due(s) with SMC, debarring from participation in future tenders for the period / years as

decided by the corporation and informing the same to all other state/ central level Government /

semi-government organizations.

SEAL & SIGNATURE OF THE TENDERER: - SEAL & SIGNATURE OF THE OEM AUTHORITY: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

TECHNICAL/ SERVICE PROFILE PERTAINING TO BIDDERS: -

Sr. Description :- To be filled by Contractor

1 Name of Bidders / Contractor :-

2 The Applicant is :-

a) an individual

b) a proprietary firm

c)a firm in partnership

d)a Limited Company or Corporation

3 Name of contact person :-

E-mail address, if any. :-

Address of Head Office. :-

Address Main office in Gujarat. :-

Office in Surat or nearest to Surat. :-

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

4 Give details about your service network :-

5 Minimum period for attending the call/ :-

breakdown from the time of intimation.

6 Do you agree to all terms and conditions :- Yes

specified in the tender if no, please specify

where and how you differ (attach separate

sheet if necessary)

7 How maintenance/ services will be offered. :-

Specify clearly (i.e. from Surat office or any

8 If order is split or scope of work is reduced, will :- No

it affect your any of terms/ conditions,

guarantee period, servicing, maintenance?

Mention clearly.

9 Testing will be carried out at manufacturer’s :- Yes

works prior to dispatch of equipment as

specified earlier.

10 Rates are inclusive of all taxes (excludingGST), :- Yes

duties, levies, overheads, insurance,

transportation, freight, construction cess etc.

whatsoever is applicable.

11 Portion or percentage of the work the bidder :-

proposes to sub-contract (if any) in case

contract is awarded.

12 For how many years has the organization been :-

in business under its present name & style?

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

In which field of electrical Engineering do you

claim specialization?

14 Details of your latest project completed.

(i) Attach separate sheet/ sheets if where ever required.

(ii) The Corporation will not issue any declaration form.

Signature of Authorized person :-

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

THE MODE OF DOCUMENT SUBMISSION CUM CHECK LIST:

The bidder has to submit following documents as indicated and, duly filled, sealed and signed in order to

consider his bid.

In hard Submission Checked and

Sr. Document(s) In soft copy

copy stage furnished

[01] Tender fee Readable Original

[02] EMD Readable Original during tendering

[03] Bidder's Forwarding letter Readable Original

[04] OEM selected for CCMS Readable Original

[05] Works to be considered for Readable -----

qualification [As per technical Scanned

bid, page No. 10]

[06] Notarised Affidavit [As per Readable Original Submission in

technical bid, page No.12-14] Scanned

hard copy during

[07] Notarised Affidavit [As per Readable Original tendering as a

technical bid, page No.15] Scanned part of

[08] CA's certificate [As per technical Readable Original

Scanned offer submission

bid, page No.16]

[09] Page of Special Terms and Readable Original

Condition [As per technical bid, Scanned

[010] The mode of document Readable Original

submission cum check list [As Scanned

per technical bid, page No.25-

[011] Addenda corrigendum(s).If Readable ----- Online

applicable. Scanned submission

during tendering

[012] Technical/Service Profile Readable -----

Pertaining to Bidders Scanned

offer submission

[013] Valid Electrical Contractor’s Readable -----

License Scanned

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

In hard Submission Checked and

Sr. Document(s) In soft copy

copy stage furnished

Power of attorney if Partnership Scanned

Readable Online

[015] PAN CARD -----

Scanned submission

GST registration certificate Readable during tendering

(must be self attested). Scanned as a part of

Annual Turnover Certificate Readable technical-bid/

offer submission

issued by C.A. Scanned

[018] P.F. Registration (Optional) -----

Professional tax registration Readable

certificate. Scanned

Bank Solvency Certificate.

Readable Online

[020] (Certificate should be 20% of -----

Scanned submission

the estimated amount).

during tendering

[021] ANNEXURE: I, II, III ----- as a part of

technical-bid /

[022] ANNEXURE: IV,V ----- Original offer submission

One sample of each CCMS In Physical to

[023] submission with test certificate ----- ----- Light & EEC

Sealed and signed copy of

[024] ----- Original sanctioning of

 IT'S SOLELY BIDDER'S RESPONSIBILITY TO SUBMIT MOST APPROPRIATE DOCUMENT(S)

DURING THE TENDER SUBMISSION. IF, BIDDER FAILS TO DO SO, THE BID SHALL BE REJECTED

AND PRICE-BID OF SUCH BIDDER WILL NOT BE OPENED.

 ALL THE DOCUMENTS REQUIRED AS PER THE ABOVE TABLE MUST BE SEALED & SIGNED / SELF

ATTESTED / NOTARISED BY THE AUTHORISED SIGNATORY OF THE BIDDER. SOFT COPY (FILE)

SHALL BE IN PDF/ JPG FORMAT ONLY,

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Head of the Department,

Surat Municipal Corporation.

I / We have gone through the bid document(s) and fact(s). I / We Have clear understanding

regarding the scope as described and, I am / We are consciously submitting my / our bid.

SEAL & SIGNATURE OF THE TENDERER

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

IMPORTANT DATES:

Sr. Description

[01] Downloading of tender : From 16/03/2026 to 16/04/2026 up to 18:00 Hrs.

[02] Pre-bid query, if any : Up to 09/04/2026, 17:00 Hrs, Only through email

[03] On line Tender submission : 16/04/2026 up to 18:00 Hrs.

[04] Submission of Tender fees, : From 17/04/2026 to 24/04/2026 up to 17:00 Hrs.

EMD & other documents etc.

[05] Validity of the bid. : 120 calendar days from submission of Hard Copy of

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

THE VITAL COMMON INFORMATION REGARDING THE TENDER MEMORANDUM:

Sr. Description

[01] Tender Notice No. : ACE(Ele/Mech)/Light& EEC/13/2025-2026

[02] Name of Work : Supply, Installation, Testing and Commissioning of

CCMS based Smart Street Light Feeder Pillar Panels

for Replacement of Existing Street Light Feeder

Pillars in Various Zones of Surat Municipal

[03] Tender Fees : Rs.14,160.00 (including GST)

[04] Earnest Money Deposit : Rs.9,82,000.00

[05] All banking instrument(s) : Must be payable at Surat and in the name of

“Municipal Commissioner, Surat Municipal

corporation” and of any of Banks permitted by the

Govt. of Gujarat vide GR No. FD/MSM/e-

file/4/2024/2859/D.M.O.

[06] Bid Type : E-tender

web site: https://smctender.nprocure.com

[07] Tender (Hard Copy) to be submitted : The Chief Accountant,

to. Accounts Department,

2nd Floor, Shri Tapi Bhavan,

Surat Mahanagar Seva Sandan,

Tapipura, Surat-

[08] Security deposit & retention money: : As mentioned elsewhere in the tender.

[09] Water charge on civil works. : 3%

[010] Defect Liability Period. : (1) 12 month from the date of commissioning.

(2) 18 months from the date of supply.

[011] Time limit for completion of the : 9 Months

[012] Penalties. (1) For late submission of Security Deposit

0.065% on amount of Security Deposit per day.

(2) For work delay 0.2% (Zero-point Two Percent)

of the tender value of unexecuted work per day

of delay subject to maximum 10% of

unexecuted work amount.

[013] Scanned copies. All scanned copies of the document(s)

certificate(s) should be readable and look like an

original. Non readable/improper scanned shall

not be considered.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

[014] Mandatory for bidder. : [01] On completion of the entire work, the

contractor must have to submit "AS BUILT

DRAWING" of the project with marking of

various route of CCMS prior the final bill.

[02] GIS Mapping should be done covering all

switching points and the details of each

switch point, shall be viewable in the web

application software through a Google-map

interface or web based digital map.

Contractor should take GIS Coordinates of

feeder pillar and submit to department. The

department will proceed for GIS mapping.

[015] Stamp Paper(s). : FOR ALL LEGAL DOCUMENT(S), NON JUDICIAL

STAMP PAPER(S) TO BE USED, MUST BE PURCHASED

FROM GUJARAT ONLY.

[016] Signature and page Numbering. : IN THE EVERY DOCUMENT(S) SUBMITTED BY THE

BIDDER, HE HAS TO SIGNED EVERY PAPER ON RIGHT

BOTTOM CORNER AND, MUST MENTIONED PAGE

NUMBER ON RIGHT TOP CORNER ONLY.

Security deposit & retention money:

[A] For Works up to and below Rs.2.0 Cr.

1. Initial security deposit, 2.0% of order To be released after payment of final bill

value. and, completion of defect liability period, if

2. Retention money deposit, 2.0% from Looking to the pros and cons of the work, to

each running bill. be released during payment of final bill.

3. Retention money deposit, 5.0% from Looking to the pros and cons of the work, to

each running bill. be released during payment of final bill.

2.0% initial security deposit to be submitted in form of cash/DD/Pay Order.

[B] For Works above Rs.2.0 Cr.

If, 2.0% initial security deposit is submitted in If, 2.0% initial security deposit is submitted

form of Bank Guarantee. in form of cash/D.D./F.D.R./Pay Order.

1. Initial security deposit, 2.0% of order Initial security deposit, 2.0% of order value.

value. To be released after payment of final bill

Looking to the pros and cons of the and, completion of defect liability period, if

work, to be released during payment of any.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

2. Retention money deposit, 2.0% from Retention money deposit, 2.0% from each

each running bill. running bill.

To be released after payment of final Looking to the pros and cons of the work,

bill and, completion of defect liability to be released during payment of final bill.

3. Retention money deposit, 5.0% from Retention money deposit, 5.0% from each

each running bill. running bill.

Looking to the pros and cons of the Looking to the pros and cons of the work,

work, to be released during payment of to be released during payment of final bill.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Brief details about the contract / work :

 RIGHT OF INTERPRETATION OF TENDER SPECIFICATIONS, TERMS & CONDITIONS: -

The right of interpretation of each statement mentioned in this tender document, which also

includes all the terms, conditions, specifications etc. rest with the corporation.

The Surat Municipal Corporation, hereinafter, referred to as the “Corporation” hereby invites

tenders for the work as mentioned elsewhere in this tender document, as per the

specification(s). The Contract documents may be secured in accordance with the notice

Inviting Tender for the said work.

The site is located in Surat city, is very important commercial, textile and diamond city of

Gujarat State located in south Gujarat region. The city is well connected to rest of India by both

Rail and Road. The City locate on bank of river Tapti and enjoy moderate climate having

minimum average temperature as 25°C and extreme ranging from 45°C in summer and 15°C in

winter. The actual average rainfall is approximately 80 cm distributing over three months from

mid-June to mid of September.

 The intending bidders shall be deemed to have visited site(s) and familiarized themselves

thoroughly with the site conditions before submitting the tender. Non-familiarity with the site

conditions will not be considered a reason either for extra claims or for not carrying out the

work in strict conformity with the specifications, terms & conditions.

 For site visit, the intending bidders may contact Concern Department/Authority, as mentioned,

of Surat Municipal Corporation.

 Service roads are laid up to the site of the work. These will be available to the contractor

subject to any limitations imposed by SMC. However, the bidders shall visit the site and

acquaint him of the approaches to the sites before tendering.

 Non availability of access roads or railway siding or permits for entry of vehicles and

equipment at any specific area shall in no case be the cause to condone any delay in the

execution of the works or be the cause for any claims or extra compensations.

 SCOPE OF WORK:

The scope of the work includes Dismantling of existing feeder pillars& deposit them to

concerned zone of SMC, and all supply, erection, testing, commissioning, including supply of

materials, labour and workmanship, complete, on turnkey basis as detailed in, specifications,

terms & conditions, etc. The Contractor shall make his own arrangement(s) for everything(s),

required for completion of the work.

After satisfactory installation, commissioning, testing and completion with all respect of

CCMS feeder Pillar it will be handed over to Concern zones of SMC.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Scope of work not mentioned specifically in tender document, but required for the completion

of the job shall be considered as part of the tender and shall be executed free of cost. Any site-

specific work, incidental or accidental, shall be considered & included in the scope of work. Any

charges / cost to be incurred towards such work(s) shall be considered and included in the

The entire work covered by this document viz. said work. Bidders shall quote for this

accordingly. The quoted price shall include all taxes (excluding GST), duties, levies,

overheads, insurance, transportation, freight, construction cess etc. whatsoever is applicable

and the price shall remain firm till the completion of the project in all respect.

 INCLUSION OF WORK:

Any item of equipment equipment’s/machineries or materials not shown in the

specifications, drawings of as specified elsewhere, but is clearly essential to make the system

operational, shall be supplied and installed by the Contractor even if it has not been shown

or specified therein.

However, to the above requirement, item/ work that is not included in the Contract

Documents shall not be performed except when approved in writing by the Engineer-in-

 EXCLUSION OF WORK:

Exclusion of work and addition/ variation in the tender terms & conditions etc. must be

considered while quoting the tender as mentioned in the variable section of the technical bid

 BIDDERS TO CONSIDER:

1. The bidder shall produce latest solvency certificate (valid, not more than one year old from

the last date of the submission of hard copy of technical bid) of minimum 20% amount of the

total estimated tender value. (If solvency expires during validity period, it shall be

renewed/fresh solvency shall be submitted to department immediately.)

2. The Supervisor/ wireman permit (issued by Govt. of Gujarat) holder persons must be

employed for the job. The corporation will not be responsible for any accident or injury to the

workman/ staff of the contractor. No compensation of any kind shall be paid by the

corporation. The contractor shall observe latest Government rules regarding labours etc.

3. The firm/bidder should possess adequately qualified electrical personnel required for the

proposed work. Presently, if party is not in possession, the clear confirmation to arrange such

staff/ facilities in the event of award of contract must be furnished.

4. The bidder should have full flagged office with technical personals at Surat. He should clearly

state the arrangement of staff available with them in separate sheet. Relevant sheet must be

clearly filled in.

5. All-important certificate(s) / document(s) / evidence(s) as specified in the technical-

bidshould be duly notarised. All work details should be provided with self-attested copies of

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

 Execution of Work after Award of Work Order: -

Followings must be ensured on award of work:

(1) Technical data sheet of all item(s) to be tested should be submitted for approval. Proof must

be provided by the manufacturer of CCMS. For the authenticity of the same, it must be

certified by manufacturer only, duly sealed and signed.

(2) Quality assurance plan [QAP] for testing at manufacturer’s works along with drawing of item(s)

to be tested CCMS (with all relevant/ important technical details) should be submitted for

After receiving all aforesaid details / documents, approval will be given for go ahead to

manufacture/supply. Supply of material(s) will not be allowed before aforesaid approval(s).

(3) Third party inspection of all CCMS shall be done by agency appointed/ authorised by SMC, if

(4) If at any time, SMC express intention to test the CCMS at any government recognised

laboratory like ERDA / UL / ERTL / third party NABL approved laboratory; the same shall be

arranged by the bidder. In such case, only testing charges shall be paid by SMC, if the testing

results are found satisfactory otherwise the same shall be borne by the Bidder. Cost towards

all arrangement(s) of such testing shall be borne by the contractor including lodging / boarding

of the representative appointed by SMC.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

ABOUT THE TENDERING PROCESS:

[01] NO DEVIATION IN TECHNICAL SPECIFICATION OR COMMERCIAL TERMS LIKE TERMS OF

PAYMENT, COMPLETION PERIOD ETC. SHALL BE ALLOWED. SUCH DEVIATION (S), IF OFFERED

WILL CAUSE THE REJECTION OF TENDER(S) OUTRIGHTLY.

[02] EMD & tender fee shall also be submitted in electronic format through online (scanned

colour copies) while uploading the technical bid. This submission shall mean that EMD &

tender fee is received for the purpose of opening the bid. Accordingly, offer of those shall be

opened whose EMD & tender fee is received electronically. However, for the purpose of

realization of DD / Pay order, bidder must submit the DD / PO in original through RPAD /

Speed Post so as to reach to the office of the Chief Accountant within the time limits

specified in the tender. In case of Non submission / receiving of Valid D.D./B.Gin Original to

Account Department (Main Office) by bidder shall be initiated and necessary Punitiveaction

shall be taken forabeyance of registration and cancellation of E-tendering code for as

 At first instance following amount is to be paid to SMC

Sr. No. Tender Amount (Rs.) Penalty Amount (Rs.)

1 Up to Rs. 1.00 crore 10,000/-

2 More than Rs. 1.00 crore and up to Rs.10.00 crore 20,000/-

3 More than Rs. 10.00 crore and up to Rs.50.00 crore 30,000/-

4 More than Rs. 50.00 crore and up to Rs.100.00 crore 70,000/-

5 More than Rs. 100.00 crore 1,00,000/-

 If bidder fails to submit the said amount within 10 days for the First instance OR in case of

second instance of this similar of mistake i.e. non submission of Valid original Demand

Draft (D.D.)/B.G. to the Accounts Department (Main Office) within the specified time

limit, punitiveaction of abeyance/cancellation of E-tendering code for 6 months shall be

taken i.e. such bidder(s) wouldn't be allowed to participate any tenders of Surat

Municipal Corporation for 06 (six) months.

[03] BIDDERS TO READ AND NOTE CAREFULLY:

[A] At his own expenses and prior to submitting his tender, each bidders shall (a) examine

the Contract Documents (b) visit the sites and determine local conditions which may

affect the work including the prevailing wages and other pertinent cost factors (c)

familiarize himself with all central, State and local laws, ordinance, rules, regulations

and codes affecting the material supply including the cost of permits and licenses

required for the work and (d) correlate his observations, investigations, and

determinations with the requirement of the tender documents.

[B] The documents / appendices / annexure / statements should be completed legibly in

ink, checked in responsible manner, signed, stamped and returned together with the

tender security Bond by the bidders.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

[C] All the pages in which entries are required to be made by the bidders are contained in

the tender documents and the bidders shall not take out or add to or amend the text

of any of the documents or else the tender shall be rejected forfeiting the EMD.

[04] EARNEST MONEY DEPOSIT:

[A] Each tender must be accompanied by a receipt of deposit as tender guarantee (Earnest

money deposit) of the amount mentioned in memorandum, in the form of crossed

Demand Draft / Pay Order of Nationalized / Scheduled Bank acceptable to Corporation

drawn in favour of the "Municipal Commissioner, Surat Municipal Corporation"

payable at Surat. The tender bond shall be valid for a period of not less than 180 days

from the date of the tenders are opened and shall comply with the requirements for

Bond as stipulated in the general conditions of contract. The Corporation as a

guarantee will hold the tender guarantee bond that the bidders if awarded the

contract, will enter in to the contract agreement in good faith and furnish the required

bonds. Any tender not accompanied by a tender Guarantee in the form of earnest

money deposit in the form of Bank Draft for the sum stipulated in the tender

document will be summarily rejected.

[B] The earnest money deposit will be refunded to the unsuccessful bidders(s) after the

award of work has been finalized.

The earnest money deposit (tender guarantee) will be forfeited in the event, the

successful bidders fails to accept the contract and fails to submit the performance

guarantee bond to the corporation as stipulated in the tender documents within ten

days after receipt of notice of award of contract. In such case corporation, may

disqualify the bidders from tendering for further works, under the jurisdiction of the

corporation (SMC).

[C] The earnest money deposit of the successful bidders shall be returned after the

performance guarantee bond, as required, is furnished by the bidder.

[D] No interest shall be paid by the corporation on any tender guarantee / performance

[E] Bank guarantee or cheque or FDR shall not be accepted for EMD / tender guarantee.

[05] GST REGISTRATION CERTIFICATES:

Latest GST registration certificates (along with all annexure) should accompany the tender

without which, the tender is liable to be summarily rejected. The GST registration number

must be clearly specified.

[06] DOWNLOADING OF TENDER DOCUMENT:

The tender document for this work is available only in Electronic format, which can be

downloaded free of cost by the bidder. Tender documents consist of two parts (i) technical bid

with qualifying requirements (ii) Price bid.

[07] INFORMATION FOR ON LINE PARTICIPATION:

[A] Internet site address for e-tender activities will be https:// smc.nprocure.com.

[B] Interested bidders can view detailed tender notice and download tender document

from the above-mentioned website.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

[C] Bidders who wish to participate in online tender have to register with the website

through the “New User Registration” link provided on the home page. Bidder will

create login id & password on their own in registration process.

[D] Tenders by partnership firm must be signed by all partners. The full name and

addresses of all the partners shall be furnished. The tenders by Corporation /

Companies must be signed with the legal name of the Corporation / Company by the

president / or by the secretary or other person or persons legally authorised to bind

the Corporation / Company in the matter.

PRICE BID IS NOT TO BE SUBMITTED IN PHYSICAL FORM. PLEASE NOTE THAT NON-

SUBMISSION OF PRICE BID DOES NOT ABSOLVE THE BIDDERS FROM ANY LIABILITY

CREATED FROM THE BID CONDITIONS AND BIDDING PROCESS. ENTIRE TECHNICAL-

BID NEED NOT BE SUBMITTED; HOWEVER, UNDERTAKING AS PER CHECK LIST MUST

BE SUBMITTED DULY SEALED & SIGNED AS A TOKEN/ ACKNLOWLEDGEMENT OF

STUDYING & UNDERSTANDING THE ENTIRE TECHNICAL BID CAREFULLY & INTENDED

PURPOSE OF THE WORK.

[08] PREPARATION OF TENDER DOCUMENTS:

Bidders(s) are requested to note the following while preparing the tender documents:

[A] The document, which is issued by the respective government office in whichever

language, shall be acceptable. In case of language other than Gujarati & Hindi, proper

& authentic interpretation / translation should be furnished, if required. All tender

items and statements shall be properly filled in. Numbers shall be stated both in words

and in figures were so indicated.

[B] Each tender shall be accompanied by the prescribed tender security bond and other

required documents and drawings. All witnesses and sureties shall be persons of status

and proximity and their full names, occupations and addresses shall be stated below

their signatures. All signatures in the tender documents shall be dated.

[C] Delivery of tenders shall comply with notice inviting tenders as to place, date and time.

[09] SUBMISSION OF TENDER DOCUMENT:

Bidders wishing to participate in this e-tender shall be required to procure Digital Certificate as

per Information Technology Act-2000. By using this certificate, the bidder can digitally sign his

electronic bid. Bidders can procure the Digital Certificate from any of the CCA approved

certifying agency or can contact M/ s (n) Code Solution at the below mentioned address who

will assist in procuring the same. Bidders who already have a valid Digital Certificate need not

procure it again. In case bidders need any clarification regarding online participation they can

M/ s (n) Code Solution, 301, GNFC Info Tower, Near Grant Bhagwati Hotel, Ahmedabad–380

URL: https:// smctender.nprocure.com

Bidders who are willing to participate in e-tender need to fill data in pre-defined forms of

Tender fee, EMD (Bid Security), Qualifying Criteria & Technical Bid and Price Bid only.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Bidders should upload scan copies of reference documents in support of their eligibility of the

bid. Technical-bid (except specific documents/ pages) needs not be submitted in hard-copy

instead pdf file of the tech-bid/ documents must be uploaded on respective web-page in pdf

format only. After filling the data in pre-defined forms, bidders need to click on final

submission link to submit their encrusted bid.

BIDS SHALL BE SUBMITTED AS BELOW:

[1] EMD & Tender Fee along with proof of Qualifying Criteria in pre-defined forms, tender

papers & certificates (except specific pages, which must be furnished in hard-copy) in

electronic mode.

[2] Price Bid must be submitted online only.

[I] Price bid in physical form (in hard copy) will not be accepted.

[II] The direct or indirect mention regarding cost in technical-bid shall not be allowed.

THE DOCUMENTS SHALL BE SUBMITTED IN ONE SET IN THE FOLLOWING MANNER:

(a) Set of documents shall be put in a separate sealed cover. Name of the Work, Tender

Notice No. and full name and address of the bidder shall be written clearly on the sealed

(b) The Bank Draft for EMD shall be put in a separate envelope subscribed as “EMD” on top of

the cover. Tender fee amount (DD) shall be put in the same cover.

(c) The documents along with the envelope containing EMD shall be put inside one large

envelope, sealed and clearly super scribed on top of the packet name of the work &

tender notice no. Name and full address of the bidder shall be written on the bottom left

corner of each envelope. Due date of Receiving the tender shall also be mentioned on the

envelope. This cover must be super scribed as “Technical Bid Cover”.

(d) The hard copy as above should be sent to the Chief Accountant,Surat Municipal

Corporation, Muglisara, Surat 395 003 by RPAD & Speed Post only as per the dates

mentioned in the tender notice. SMC shall not be responsible for any postal delay.

(e) Tender documents are not transferable.

(f) Corporation will not defray expenses incurred by bidders in tendering.

[010] TENDER VALIDITY PERIOD:

The validity period of the tender submitted for this work shall be as mentioned elsewhere in

this document and, that the bidders shall not be allowed to withdraw or modify the tender

offer on his own during the validity period. The bidders will not be allowed to withdraw the

tender or make any modifications or additions in the terms and conditions of his tender. If this

is done then the corporation shall, without prejudice to any right or remedy, be at liberty to

reject the tender and forfeit the earnest money deposit in full.

[011] GENERAL PERFORMANCE DATA:

Bidders(s) shall submit all the information, which is sought for in the tender documents in the

form of various schedules. Tenders may not be considered if left blank or the schedules are not

properly filled in before submissions of the tender.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

[012] SIGNING OF TENDER DOCUMENTS:

[ A ] Documents clarifying type of business (as applicable), e.g. Self-declaration in case of

proprietary firm, Partnership deed in case of Partnership firm, Power of attorney and

deed of “karta” in case of HUF, Certificate of incorporation issued by registrar of

companies in case of private/public limited companies etc.

[ B ] All witnesses and sureties shall be persons of status and proximity and their full names,

occupations and addresses shall be stated below their signatures.

[013] TAXES AND DUTIES:

Prices quoted must be inclusive of all taxes (excluding GST), levies, work contract tax, packing/

forwarding, transportation, freight, watch & ward, insurance Construction cess etc.

The Municipal Corporation will not issue “C” or “D” form.

GST (GOODS & SERVICE TAX) has come in to existence from 1st July 2017. Contractor/

Successful Bidder are bound to pay the amount of GST prescribed by the Govt. of India as per

the Terms of Contract agreed upon during the course of execution of this Contract.

[014] WITHDRAWAL OF TENDERS:

If, during the tender validity period, the bidder withdraws his tender, the tender security

(earnest money) shall be forfeited and the bidders may be disqualified from tendering for

further works under the jurisdictions of the SURAT MUNICIPAL CORPORATION.

[015] OPENING OF TENDER DOCUMENTS

1. The Technical Bid will be opened in the office of the competent authority, Surat Municipal

Corporation, Surat, if possible, on next working day of last date of receipt at 16:00 Hours.

Bidders or their representative who wish to participate in tender opening should remain

present at Concern department / authority-Surat Municipal Corporation. Only one

representative of each firm will be allowed to remain present.

2. Technical bid cover containing Technical Bid papers/ documents & EMD will be opened first

and relevant details will be read out.

3. The bidders, who fulfil the requirements of the qualifying criteria & technical-bid, price-bid

of such bidders will be opened.

4. The price bid, which is quoted online on web site https://www.nprocure.com or

https://smc.nprocure.com will remain unopened till the technical bid of all bidders are as

per technically at par.

[016] EVALUATION OF TENDER

 Conditional tenders shall not be accepted.

 After opening of the technical bid, department will examine the technical bid thoroughly.

The bidder must fulfil all eligibility criteria.

 However, tender will be opened for the bidder who qualifies for all terms / conditions. If

bidder is disqualified on any ground, tender for the same will not be opened. For eligibility

of opening of price-bid, all criteria should be fulfilled.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

 The bidder is required to furnish all details, literature, certificates etc. as per specifications,

terms & conditions, which is must.

 The competent authority of Surat Municipal Corporation reserves the right to reduce the

scope of work without assigning any reason even after award of contract.

 Price variation clause of any form shall not be accepted. Price shall remain firm till

execution of work in all respects till the release of security deposit.

[017] CORRUPT AND FRAUDULENT PRACTICES: -

(a) The Employer (SMC) requires that bidders/ contractors under this contract observe the

highest standard of ethics during the procurement and execution of this contract. In

pursuance of this policy, the Authority; Defines, for the purpose of these provisions, the

terms set forth below as follows:

[I] Corrupt practice: means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the procurement process or in

contract execution; and

[II] Fraudulent practice means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the

Employer, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and to

deprive the Employer of the benefits of free and open competition.

[III] Will reject a proposal for award of work if Employer determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in competing

for the contract in question.

[IV] Will declare a Bidder ineligible, either indefinitely or for a stated period of time, to be

awarded a SMC contract/contracts if he at any time determines that the Bidder has

engaged in corrupt or fraudulent practices in competing for, or in executing, the

(b) The Employer will reject a proposal for award if he determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in competing for

the contract in question. The Employer will declare the firm ineligible, either indefinitely

or for a stated period of time, to be awarded a contract by Surat Municipal Corporation if

it at any time determines that the firm has engaged in corrupt or fraudulent practices in

competing for the contract, or during execution.

(c) In case of any misunderstanding due to interpretation of any terms, conditions or

specifications the decision of Municipal Commissioner, Surat Municipal Corporation, Surat

shall be final and binding on the part of contractor. In unnecessary queries raised verbally/

and/ or in writing shall be treated as “Fraudulent Practice(s)” and action(s) deemed shall

be taken against such bidder(s) will be taken after taking due permission of Municipal

[018] OPENING OF PRICE-BID:

The bidders whose technical-bid is found as per terms and conditions and achieving the

performance parameters as per tender terms & conditions may be allowed to remain present

during the opening of the price-bid. The Successful bidders of technical bid, who choose to

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

remain present may attend price bid opening and price break-up will be readout at that time.

The competent authority of SMC reserves the right to open/ seal/ accept/ reject any tender

without assigning any reasons thereof.

Price Bid(s) of Bidders, who do not meet the technical requirements of the tender, will not be

Acceptance of tender will rest with the competent authority of the corporation. It does not

bind SMC to accept the lowest bidders and reserves the right to reject any or all tenders

and no reasons will be given for acceptance or rejection thereof. The bidders whose tender

is accepted should enter into a regular contract agreement and to abide by all rules and

regulations embodied in the tender.

[019] AWARD OF CONTRACT/WORK:

 On receipt and, scrutiny of bidder's document(s); soft copies as well as hard copy, if bidder

fulfil the tender term(s), the price bid of such bidders will be opened and, proposal for

work sanction and allotment to overall lowest bidder will be sent to the competent

 The TENDER GUARANTEE / EMD paid against this tender shall be retained till submission of

performance guarantee by lowest bidder on award of contract. The earnest money deposit

will be forfeited in the event; the successful contractor denies to accept the contract and

fails to submit the performance guarantee bond to the corporation as stipulated in the

tender documents within ten days after receipt of notice of award of contract.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

GENERAL TERMS & CONDITIONS OF THE CONTRACT: -

(1) The contract shall be constituted according to and, subject to law(s) in India and State of

Gujarat and under the jurisdiction of courts of Gujarat at Surat only.

(2) The correctness of each detail given in the tender documents is not guaranteed. The

contractor shall independently obtain all necessary information for quoting/ offering the

tender. The contractor shall be deemed to have examined the contract documents, to have

generally obtained his own information in all matters that might affect the tendered rates.

(3) Any Error in description does not relieve the contractor from executing the work according to

the specifications, terms & conditions. Tender documents must be viewed in totality. If there is

contradiction in any form in this bid document, appropriate as decided by the department/

municipal commissioner will be final & binding to contractor/ bidder(s).

(4) No officer, Employee of Municipal Corporation is admitted to any share or part of this contract

to any benefit that may rise there from.

(5) STORES SUPPLIED BY SMC

If the specification or estimate of the work provides for the use of any special description of

materials to be supplied from the Municipal Store or if it is required that the contractor shall

use certain stores to be provided by the Engineer-in-charge. Such materials and stores and the

prices to be charged thereof as hereinafter mentioned being so far as practicable for the

convenience of the contractor but not so as in any way to control meaning or effect of the

contract specified in the schedule or memorandum hereto annexed) the contractor shall be

supplied with such materials and stores as may be required from time to time to be used by

him for the purpose of the contract only and the value of the full quantity of materials and

stores so supplied shall be set off deducted from any sums then due, or thereafter to become

due to the contractor under the contract, or otherwise or from the security deposit, or the

proceeds of sale thereof shall be deposit is held in Government securities the same or a

sufficient portion thereof shall in that case be sold for the purpose. All material supplied to the

contractor shall remain the absolute property of Municipal Corporation and shall on no

account be removed from the site of the work, andshall at all times be opened to inspection by

the Engineer-in-charge. Any such materials unused and in perfectly good condition at the time

of completion or determination of the contract shall be returned to the Municipal Corporation

store, if the Engineer-in-charge so requires by a notice in writing given under his hand, but the

contractor shall not be entitled to return any such materials except with such consent and he

shall have no claim for compensation on account of any such materials supplied to him as

aforesaid but remaining unused by him or for any wastage in or damage thereto.

(6) ALTERATION IN SPECIFICATIONS

The Engineer-in-charge shall have right of alternation power to take any alteration in, or

addition to specifications the original specifications, drawings, designs and design not

instruction that may appear to him to be necessary to invalidate or advisable during the

progress of the work, and contractors. the contractor shall be bound to carry out the work in

accordance with any instructions in this connection which may be given to him in writing

signed by the Engineer- in-charge and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner above specified as

part of the work shall be carried out by the contractor on the same conditions in all respect on

which he agreed to do the main work and at the same rates as are specified in the tender for

the main work. And if the additional and altered work includes any class of work for which no

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

rates are specified in this contract than such class of work shall be carried out at the rates

entered in the schedule of rates of Municipal Corporation or at the rates mutually agreed upon

between the Engineer-in-charge and the contractor whichever are lower if the additional or

altered work for which no rate is entered in the schedule Rates for works of Rates of Municipal

Corporation is ordered to be not entered in carried out before the rates are agreed upon then

estimate or the contractor shall, within seven days of the schedule of date of receipt by him of

the order to carry out rates of the work, inform the Engineer-in-charge of the Municipal rate

which it is his intention to charge for such Corporation. class of work and if the Engineer-in-

charge does not agree to this rate he shall by notice in writing be at liberty to cancel his order

to carry out such class of work, and arrange to carry it out in such manner as he may consider

advisable provided always that if the contractor shall commence the work or incur any

expenditure in regards thereto before the rates shall have been determined as lastly herein

before mentioned, then in such case he shall only be entitled to be paid in such case he shall

only be entitled to be paid in respect of the work carried out or expenditure incurred by him

prior to the date of the determination of the rate as aforesaid according to such rate or rates

as shall be fixed by the Engineer-in-charge. In the event of a dispute, the decision of the

Commissioner will be final.

Where, however, the work shall have to be executed according to the designs; drawings and

specifications recommended by the contractor and accepted by the competent authority the

alteration above referred to shall within the scope of such designs drawings and specification

appended to the tender.

The time limit for the completion of work shall be extended in the proportion that the increase

in its cost occasioned by alterations or addition consequence of the cost of the original

contract work, and the certificate of the Engineer-in-charge as to such proportion shall be

(7) NO COMPENSATION FOR ALTERATION OR RESTRICTION OF WORKS TO BE CARRIED OUT

If at any time after the execution of the contract documents the Engineer-in-charge shall for

any reason whatsoever, require the whole or any part of the work as specified in the tender to

be stopped for any period or shall not require the whole or part of the work to be carried out

at all or to be carried out by the contractor, he shall give notice in writing of the fact to the

contractor who shall thereupon suspend or stop, the work totally or partially, as the case may

be. In any such case, except as provided hereunder, the contractor shall have no claim to any

payment or compensation whatsoever on account of any profit or advantage which he might

have derived from the execution of the work in full but which he did not so derive in

consequence of the full amount of the work nor having been carried out, or on account of any

loss that he may be put to on account of materials purchased or agreed to be purchased, or for

unemployment of labour recruited by him. He shall not also have any claim for compensation

by reason of any alteration having been made in the original specifications, drawings, designs

and instructions may involve any curtailment of the work as originals contemplated. Where

which however, materials have already been purchased or agreed to be purchased by the

contractor, before receipt by him of the said notice, the contractor shall be paid for such

materials at the rate determined by the Engineer-in-charge, provided they are not in excess of

requirements and are of approved quality and/ or shall be compensated for the loss, if any that

he may be put to in respect of materials agreed to be purchased by him, the amount of such

compensation to be determined by the Engineer-in-charge, whose decision shall be final. If the

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

contractor suffers any loss on account of his having to pay labour charges during the period

during which to stoppage of work has been ordered under this clause the contractor shall on

application be entitled to such compensation on account of labour charges as the Engineer-in-

charge, whose decision shall be final, may consider reasonable, provided that the contractor

shall not be entitled to any compensation on account of labour charges if, in the opinion of the

Engineer-in-charge, the labour could have been employed by the contractor elsewhere for the

whole or part of the period during which the stoppage of the work has been ordered as

The Contractor is required to cover up and protect the works from the weather, and is

required to suspend all `wet' operations during weather which, in the Executive Engineer's

opinion, will be detrimental to the work.

(8) WORK TO BE OPEN TO INSPECTION

All works under in course of execution or executed in pursuance of the contract shall at all-

time be open to the inspection and supervision of the Engineer-in-charge and his subordinates,

and the contractor shall at all times during the usual working hours, and at all other times at

which reasonable notice of the intention of the Engineer-in-charge or his subordinate to visit

the work shall have been given to the contractor, either himself be present to receive orders

and instructions, or have a responsible agent duly accredited in writing present for that

purpose. Orders given to the contractor's duly authorised agent shall be considered to have

the same force and effect as if they had been given to the contractor himself.

(9) NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP

The contractor shall give not less than five days’ notice in writing to the Engineer-in- charge or

his subordinate in charge of the work before covering up or otherwise placing beyond the

reach of measurement any work in order that the same may be measured; and correct

dimensions thereof taken before the same is so covered up or placed beyond the reach of

measurement any work without the consent in writing of the Engineer- in- charge or his

subordinate in charge of the work, and if any work shall be covered up or placed beyond the

reach of measurement without such notice having been given or consent obtained, the same

shall be uncovered at the contractor's expense, and in default thereof no payment or

allowance shall be made for such work or for the materials with which the same was executed.

(10) CONTRACTOR LIABLE FOR DAMAGE DONE

If the contractor or his workmen; or servants shall break, deface injure or destroy any part of a

building in which they may be working, or any building, road, fence enclosure or grass land or

cultivated ground continuous to the premises on which the work of any part thereof is being

executed; or if any damage shall be done to the work for any cause whatever while it is in

progress or if any imperfection become apparent in it within the Defect liability period

mentioned above by Engineer-in-charge the contractor shall make good the same at his own

expense, or in default the Engineer in charge may cause the same to be made good by other

workmen and deduct the expenses (of which certificate of Engineer-in- charge shall be final)

from any sum that may be due or thereafter became due to the contractor or from his security

deposit or the proceed of sale thereof or of a sufficient portion thereof.

(11) MATERIAL/TOOL/EQUIPMENTS/DRINKING WATER ETC. REQUIRED FOR COMPLETION OF JOB

The contractor shall supply at his own cost all materials (except such special materials, if any,

as may be supplied from the SMC Stores in accordance with the contract).plant tools,

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

appliances implements, ladders, cordage, scaffolding and any temporary works which may be

required for the proper execution of the work, in the original; altered or substituted from, and

whether included in these specification or, other documents forming part of the contract or

referred to in these conditions or not and which may be necessary for the purpose of satisfying

or complying with the requirements of the Engineer-in-charge as to any matter on which under

these conditions he is entitle to be satisfied, or which he is entitled to require together with

carriage thereof To and from the work. The contractor shall also supply without charge the

requisite number of persons with the means and materials necessary for the purpose of setting

out works and counting, weighing and assisting in the measurement or examination at any

time and from time to time of the work or materials, Failing this the same may be provided by

the Engineer-in-charge at the expense of the contractor and the expense may be deducted

from any money due to the contractor under the contract, or from his security deposit or the

proceeds of sale thereof or of a sufficient portion thereof.

The contractor shall provide all necessary fencing and lights required to protect the public from

accident; and shall also be bound to bear the expenses of every suit. Action or other legal

proceedings, at law, that may be brought by any person for Injury sustained owing to

negligence of the above precautions, and to pay damages and costs which may be awarded in

any such suit action or proceedings, to any such person, or which may with the consent of the

contractor be paid in compromising any claim by any such person. The contractor shall make

his own arrangement for drinking water for the labour employed by him.

(12) LIABILITY OF CONTRACTOR FOR ANY DAMAGE DONE IN OR OUTSIDE WORK AREA

Compensation for all damage done intentionally or unintentionally or by contractor's labourers

whether in or beyond the limits of municipal property shall be estimated by the Engineer-in-

charge or such other office as he may appoint & estimates of Engineer-in-charge subject to the

decision of the Commissioner on appeal be final & the contractor shall be bound to pay the

amount of the assessed compensation of demand failing which the same will be recovered

from the contractor as damage from the security deposit or deducted by the Engineer-in-

charge from any sum that may be due or become due from Municipal Corporation to the

contractor under this contract or otherwise. The contractor shall bear the expenses of

defending any action or other legal proceedings that may be brought by any person from injury

sustained by him owing to negligence of precautions to prevent the spread of fire & he shall

also pay any damages and cost that may be awarded by the court in consequence.

All sums payable by a contractor by way of compensation under any of these conditions shall

be considered as a reasonable compensation to be applied to the use of Municipal Corporation

without reference to the actual loss or damage sustained and whether any damage has or has

not been sustained actual loss.

(13) CHANGES IN THE CONSTITUTION OF FIRM TO BE NOTIFIED

In the case of a tender by partners any change in the constitution of a firm shall be forthwith

notified by the contractor to the Engineer-in-charge for his information.

(14) DECISION OF COMMISSIONER TO BE FINAL- REGARDING INTERPRETATION OF TENDER

Except where otherwise specified in the contract decision of the Commissioner shall be final

conclusive and binding on all parties to the contract upon all questions relating to the meaning

of the specification designs, drawings and instructions here in before mentioned and as to the

quality of workmanship, or materials used on the work, or as to any other question, claim,

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

right, matter, or thing whatsoever in any way arising or relating to the contract, designs,

drawings, specifications, estimates, instructions, orders or these conditions, or otherwise

concerning the works or the execution or failure to execute the same, whether arising, during

the progress of the work or after the completion or abandonment thereof.

(15) COMPENSATION UNDER WORKMAN'S COMPENSATION ACT

The contractor shall be responsible for and shall pay any compensation to his workmen

payable under the workmen's Compensation Act 1923 (VIII of 1923) or any statutory

modification thereof for injuries caused to workmen.

(16) CLAIM FOR COMPENSATION FOR DELAY IN STARTING THE WORK

No compensation shall be allowed for any delay caused in the starting of the work on account

of any acquisition of land and in the case of clearance work, for any delay in accordance to

(17) CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK

No compensation shall be allowed for any delay in execution of the work on account of water

standing in borrow-pits or compartments. The rates are inclusive for hard or cracked soil,

excavation in mud, soil water or water standing in borrow-pits, and no claim for an extra rate

shall be entertained, unless otherwise expressly specified.

(18) TERMINATION FOR UNSATISFACTORY PERFORMANCE

In any case, under any Clause/s of this tender, the contractor has rendered itself liable to pay

compensation if a breach of any of the terms, conditions, specifications, etc. The SMC shall

To terminate the contract of which a notice in writing to the Contractor by the SMC shall be

conclusive and binding in which case the security deposit of the contractor shall stand

forfeited, at the absolute disposal of the SMC.

To take such part of the work as shall be unexecuted and to give it to another/other contractor

to complete, in which case the expenses incurred, if any, in excess of the sum which would

have been paid to the original contractor, if the whole work had been executed by him (the

certificate of SMC for the excess amount shall be final and conclusive) shall be borne and paid

by the original contractor and may be deducted from any money due to him by the SMC under

the contract or otherwise or from theSecurity deposit or the proceeds of sale thereof, or a

sufficient part thereof.

In any case in which under any clause of or clauses of this contract, the contractor shall have

tendered himself liable to pay compensation amounting to the whole of this security deposit

(Whether paid in one sum or deducted by instalments) or in the case of abandonment of the

work owing to serious illness or death of the contractor or any other cause, the Commissioner

on behalf of the Corporation shall have power to adopt any of the following courses, as he may

deem best suited to the interest of the Municipal Corporation.

To rescind the contract (of which rescission notice in writing to the Contractor under the hand

of the Commissioner shall be conclusive evidence) and in that case that security deposit of the

Contractor shall stand forfeited and be absolutely at the disposal of the Municipal Corporation.

a. To employ labour paid by the Department and to supply material to carry out the works, or

any part of the work debiting the Contractor with correctness of which cost and price, the

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

certificate of the Executive Engineer shall be final and conclusive against the Contractor

and crediting him with the value of the work done, in all respects in the same manner and

at the same rates as if it had been carried out by the contractor under the terms of his

contract, and in that case the certificate of Executive Engineer as to the value of the work

done shall be final and conclusive against the Contractor.

b. To order that the work of the contractor be in measured up and to take such part thereof

as shall be executed out of his hands and to give it to another contractor to complete, in

which case any expenses which may be incurred in excess of the sum which would have

been paid to the original contractor, If the whole work had been executed by him (as to

the amount of which excess expenses the certificate in writing of the Executive Engineer

shall be final and conclusive) be borne and paid by the original contractor and shall be

deducted from any money due to him by the Municipal Corporations under the Contract of

otherwise from security deposit or the proceeds of sale thereof, or a sufficient part

In the event of any of the above courses be adopted by the Commissioner the Contractor

shall have no claim to compensation for any loss sustained by him by reason of his having

purchases or procured any materials or entered into any engagements, or made any

advances on account of or with a view to the execution of the work or the performance of

the contract and in case the contract shall be rescinded under provision aforesaid, the

contractor shall not be entitled to recover, or be paid any sum for any work thereto

actually performed by him under this contract unless and until the Executive Engineer

certifies in writing the performance of such work and the amount payable to him in

respect thereof, and he shall only be entitled to be paid the amount so certified.

In any case in which any of the powers conferred upon the Commissioner shall have

become exercisable and the same shall not have been exercised the non-exercise thereof

shall not constitute a waiver of any of the conditions hereof such powers shall not

withstanding be exercisable in any future case default by the Contractor for which by any

clauses hereof he is declared liable to pay compensation amounting to the whole of his

security deposit and the liability of the contractor for past and future compensation shall

remain unaffected.

In the event of the Commissioner taking, action under any of the clause mentioned as

above, he may, be he so desires to take possession of all or any tools; plant materials and

stores in or upon the works, or the site thereof or belonging to the Contractor, or procured

by him and intended to be used for the execution of the work of any part thereof, paying

or allowing for the same in account at the contract rates, or in the case of contract rates

not being applicable at current market rates, to be certified by the Executive Engineer

whose certificate thereof shall be final. In the alternative the Commissioner may, by notice

in writing to the Contractor or his clerk of the works, foremen or other authorized agent

require him to remove such tools, plant, materials or stores from the premises within a

time to be specified in such notice and in the event of the Contractor failing to comply

with, any such requisition, the commissioner may remove them at the Contractor's

expense or sell them by auction or private sale at the risk and account of the Contractor in

all respects and certificate of the Executive Engineer as to the expense of any such removal

and the amount of the proceeds and expense of any sale shall be final and conclusive

against the contractor.

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The Contract shall not be assigned or subject without the written approval of the Engineer-

in-Charge, and if the Contractor shall assign or subject his contract or attempt to do so, or

become insolvent or commence any proceedings to be adjudicated any insolvent or make

any composition with his creditors, or attempts or attempt to do the Engineer-in-Charge

may, by notice in writing rescind the contract. Also if any bribe, gratuity gift, load,

perquisite, reward or advantage, pecuniary or otherwise, shall either directly or indirectly

be given, promised, or offered by the contractor, or any of his servants or agents to any

public officer or person in the employ of the Municipal Corporation in any way relating to

his office or employment, or if any such officer or person shall become in any way directly

or indirectly interested in the contract the Commissioner may by notice in writing rescind

the contract. In the event of contract being rescinded, the security deposit of the

contractor shall thereupon stand forfeited and be absolutely at the deposit of the

Municipal Corporation and the same consequences shall ensure as if the contract had been

rescinded as per above clauses here of and in addition the contractor shall not be entitled

to recover or be paid or be paid for any work thereto for, actually performed under the

(19) RIGHTS, REMEDIES AND POWERS

TERMINATION OF CONTRACT DUE TO CONTRACTOR’S DEFAULT

If the Contractor

 Abandons the work;

 At any time, defaults in proceeding with the works with due diligence and continue to do

so after a notice in writing of 7 days from the SMC; or

 Commits default in complying with any of the terms and conditions of the Contract and

does not remedy it or take effective steps to remedy it within 7 days after a notice in

writing is given to him to that effect by the SMC; or

 Persistently disregards the instructions of the SMC and / or Engineer-in-Charge or

contravenes any provision of the Contract; or

 Fails to remove material from the Site or to pull down and replace Work after receiving

from the Engineer-in-Charge notice to the effect that the said materials or works have

been rejected or

 Fails to complete the works or items of work on or before the stipulated date(s) of

completion and do not complete them within the period specified in a notice given in

writing to that effect by the SMC; or

 Offers or gives or agrees to give to any person in the SMC’s service or to any other

person on this behalf, any gift or consideration of any kind as an inducement or reward

for doing or forbearing to do or for having done or forborne to do any act in relation to

the obtaining or execution of this or

 Shall enter into a contract with the SMC in connection with which commission has been

paid or agreed to be paid by him or to his knowledge, unless the particulars of any such

commission and the terms of payment thereof have previously been disclosed in writing

 Shall obtain a Contract with the SMC as a result of non- tendering or other non-bonafide

methods of competitive tendering; or

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 Assigns, transfers, sub-lets (engagement of labour on a piece-work basis or of labour with

materials not to be incorporated in the work, shall not be deemed to be sub-letting) or

attempts to assign, transfer or sub-let the entire works or any portion thereof without

the prior written approval of the SMC:

 The SMC may, without prejudice to any other right or remedy which shall have accrued

or shall accrue thereafter to the SMC by written notice determine the contract either as

a whole or in part.

or otherwise specified elsewhere in contract.

(20) LIABILITY FOR COMPENSATION EVEN IF CONTRACT IS NOT TERMINATED

In case any of the powers conferred upon the SMC by the above Clause become exercisable

and have not been exercised by the SMC, the non-exercise thereof shall not constitute a

waiver of any of the conditions hereof and such powers shall not withstanding anything

contained above, be exercisable in the event of any default by the Contractor for any clause or

clauses hereof and be liable to pay compensation as per the terms of these presents. In the

event of SMC putting in force either of the powers vested in it under the mentioned above, it

may, if it so desires, take possession of all or any of the tools, plant, materials and stores, in or

upon the works or the site thereof or belonging to or procured by the Contractor for the

execution of the work or any part thereof, paying or allowing the same for the adjustment in

account at the contract rates, or in case of these not being applicable, at current market rates

as the case may be and certified by the SMC, whose certificate to that effect shall be final.

Otherwise the SMC may, by notice in writing, ask the contractor, to remove such tools, plant,

materials, or stores from the premises within a 10 days and in the event the contractor fails for

such compliance, the SMC may issue suitable instructions to remove or sell them by auction or

private sale on account of and at the cost and risk of the contractor and the certificate of the

SMC, as to that effect, shall be final and conclusive for the contractor.

(21) TIME EXTENSION

Provided nevertheless if in the opinion of SMC, the contractor is entitled to any extension of

time on account of the works being altered, varied or added or delay by the reason of any

inclement weather or due to the reasons not under the control of the Contractor, the SMC is

empowered to order in writing for the extension of the aforesaid period for final completion,

by such period(s) as it deems reasonable and the Contractor shall complete the works within

such extended period(s). However, the Contractor shall not be entitled to any extension of the

period unless requested in writing for such extension for event, which the Contractor considers

to entitle for requesting for any extension, to Engineer-in-Charge, SMC. The SMC may in its

absolute discretion, dispense with such notice and allow an extension of time. Nevertheless, in

case of any extension of time, the aforesaid provisions for damages and compensation shall

apply in case of non-completion of the works within the extended time. Such time extension

shall not become any base for compensation for contractor under any circumstances what so

(22) MONTHLY ASSESSMENT OF WORKS

All work shall be measured net by standard measure and according to the rules and custom of

the Department of SURAT MUNICIPAL CORPORATION without reference to any local custom.

No proposals to adopt alternative methods for measurement of work will be accepted.

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The Commissioner’s decision as to what is the “Usual method in use in the Department will be

Under no circumstance shall any contractor be entitled to claim enhanced rates for any items

in this Contract.

A bill may be submitted by the Contractor once in each month on or before the date fixed by

the Engineer-in-Charge for all works executed in the previous months and the Engineer-in-

Charge shall take or cause to be taken the requisite measurement for the purpose of having

the same verified, and the claim, so far as it is admissible shall be adjusted if possible within

(thirty) days from the presentation of the bill. If the contractor does not submit the bill within

the time fixed as aforesaid, the Engineer-in-Charge may depute a subordinate to measure up

the said work in the presence of the Contractor or his duly authorized agent whose counter

signature to the measurement list shall be sufficient warrant, and the Engineer-in-Charge may

prepare a bill from such list which shall be binding on the Contractor in all respects. The

payment shall be made as per the decision of engineer in charge. No payment shall be made

for any work, estimated to cost less than Rupees one thousand.

The Contractor shall submit all bills on the printed forms to be hand on application at the office

of the Engineer-in-Charge. The Charges to be made in the bills shall always be entered at the

rates specified in the tender or in the case of any extra work ordered in pursuance of these

conditions, and not mentioned or provided for in the tender at the rates hereinafter provided

for in the tender at the rates hereinafter provided for such work.

The rates for several items of the work agreed to within shall be valid only when the item

concerned is accepted as having been completed fully in accordance with the sanctioned

specifications. In cases where the items of works are not accepted and not completed, the

Engineer-in-Charge may make payment on account of such items at such reduced rates as he

may consider reasonable in the preparation of final or on account bills.

Payment against bills for the work done, subject to the required deductions, shall be made to

the contractor based on detailed measurements and certifications of bills by the Engineer-in-

Charge and on the recommendations of SMC as per the terms of payment mentioned

elsewhere in tender document.

All such intermediate payments shall be regarded as payments by way or advance against the

final payments only and not as payments for work actually done and completed and shall not

preclude the Engineer-in-Charge from requiring bad, unsound imperfect of unskilful work to be

removed and taken away and reconstructed, or re-erected, nor shall any such payments be

considered as an admission of the due performance of the contract or any part thereof in such

respect of the accruing of and claim nor shall it conclude, determine or affect in any the

powers of the Engineer-in-Charge as to the final settlement and adjustment of the accounts or

otherwise, or in any other way vary or affect the contract. The final bill shall be submitted by

the contractor within one month of the date fixed from the completion of the work, otherwise

the Engineer-in-Charge's certificate to the measurement and of the total amount payable for

the Engineer-in-Charge's certificate to the measurement and of the total amount payable for

the work shall be final and binding to contractor.

The final bill for the work will be assessed on the modified Tender, wherever applicable, to give

effect to the omissions, additions or variations from the prescribed drawings, specifications,

and instruments and the detailed assessment of such omissions or variations.

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Provided always that no final or other certificate is to cover or relieve the Contractor from its

liability under the provisions of the following clause

Whether or not the same may be notified by SMC at the time or subsequent to the granting of

the certificate.

All material supplied and work done by the Contractor shall remain the absolute property of

the MunicipalCorporation, and shall on no account be removed from the site of the work, and

shall at all times be opened to inspection by the Engineer-in-Charge.

When the estimate on which a tender is made includes lump-sums in respect of parts of the

work the contractor shall be entitled to payment in respect of the items of work involved or

the part of the work in question at the same rates as are payable under contact or such items

or if the part of the work in question is not the opinion of the Engineer-in-Charge capable of

measurement the Engineer-in-Charge may at his discretion pay the lump sum amount entered

in the estimate, and the certificate in writing of the Engineer-in-Charge shall be final and

conclusive under the provisions of the clause.

Under any circumstance any interest on any account what so ever due to incident of the

contract shall not be payable to contractor.

All such intermediate payments shall be regarded as payments by way or advance against the

final payments only and not as payments for work actually done and completed and shall not

preclude the Engineer-in-charge from requiring bad, unsound imperfect of unskilful work to be

removed and taken away and reconstructed, or re- erected, nor shall any such payments be

considered as an admission of the due performance of the contractor any part thereof in such

respect of the accruing of and claim; nor shall it conclude, determine or affect in any way the

Powers of the Engineer-in-charge as to the final settlement and adjustment of the accounts or

otherwise, or in any other way vary or affect the contract. The final bill shall be submitted by

the Contractor within one month of the date fixed for the completion of the work, otherwise

the Engineer-in-charge's certificate to the measurement and of the total amount payable for

the Engineer-in-charge's certificate to the measurement and of the total amount payable for

the work shall be final and binding on all parties.

If at any time before the security deposit is refunded to the Contractor, it shall appear to the

Engineer-in-charge of the work that any work has been executed with unsound imperfect ,or

unskilful workmanship or with materials of inferior quality; or that any materials or articles

provided by him for the execution of the work are unsound, or of a quality inferior to that

contracted for, or otherwise not in accordance with the contract, it shall be lawful for the

Engineer-in-charge to intimate this fact in writing to the Contractor and then notwithstanding

the fact that the work, materials or articles complained of may have been in advertently

passed, certified and paid for,the Contractor shall be bound forth with to rectify, or remove

and reconstruct the works so specified in whole or in part as the case may require, or if so

required, shall remove the materials or articles so specified and provide other proper and

suitable materials or articles at his own charge and cost; and in the event of his failing to do so

within a period to be specified by the Engineer-in-charge in the written intimation a foresaid,

the Contractor shall be liable to pay compensation at the rate of one percent on the amount of

the estimate for every day not exceeding ten days, during which the failure so continues and in

the event of any such failure as a foresaid the Engineer-in-charge may rectify or remove and

re-execute the work or remove and replace the materials or articles complained or as the case

maybe at the risk and expense in all respects of the contractor, should the Engineer-in-charge

consider that any such inferior work or Materials as described above may be accepted or made

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use of it; shall be within his discretion to accept the same at such reduced rates along with the

appropriate penalty as the Commissioner may deem fit. The period to be counted from that

date of final completion and handing over of the work to the Municipal Corporation during

which the Contractor is so liable for any defects in the work shall be the Defects Liability Period

shown in the attached Memorandum.

(23) COMPLETION CERTIFICATE

The Work shall be deemed to have been completed in all respects on the day SMC certifies

that the Works have been completed in accordance with the Contract and issues a Certificate

to that effect.

The stage of work completion shall mean, the work completed by contractor with all respect

and according to terms, conditions and specifications. This stage will be considered after

completion of trial run.

(24) WORK TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS AND ORDERS

The Contractor shall execute the entire work in the most productive, professional and prudent

manner both as regards usage of materials and time in every respect in strict accordance with

the approved design, specifications, drawings, etc.

The Contractor shall comply with the provisions of the contract and with due care and

diligence execute and maintain the works and provide all labour and materials, tools and

plants including for assessment and supervision of all works, structural plans and other things

of temporary or permanent nature, required for such execution and maintenance in so far as

the necessity for such provision is specified or reasonably inferred from the contract. The

contractor shall take full responsibility for adequacy, suitability and safety of all the works and

methods of erection / installation.

All works under the contract shall be executed under the directions and subject to the

approval in all respects of the SMC which shall for time to time direct at what point(s) and in

what manner the works to commence, and carried on.

The contractor shall execute the whole and every part of the work in the most substantial and

workman like manner, and both as regards materials and in every other respect in strict

accordance with the specifications. The contractor shall also conform exactly, fully and

faithfully to designs, drawings and instructions in writing relating to the work signed by the

Engineer-in-charge and lodged in his office and to which the contractor shall be entitled to

have access for the purpose of inspection at such office, or on the site of the work during office

hours, and the contractor shall, if he so requires, be entitled at his own expense to make or

cause to be made copies of the specifications and of all such designs, drawings and instruction

(25) ACTION IN CASE WORK NOT DONE AS PER SPECIFICATIONS

All works in the course of execution or executed in pursuance of the contract shall, at all times,

be open and accessible to the inspection and supervision of the SMC or its authorized

representative and the contractor shall, at all times, during the usual working hours and at all

other times at which reasonable notice of the visit of such representatives has been given to

the contractor, either himself be present to receive orders and instructions or has a

responsible agent duly accredited in writing, present for that purpose. Orders given to such

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agent shall be considered to have the same force as if they had been given to the Contractor

If at any time, it appears to the SMC or its authorized representative that any work has been

executed with unsound, imperfect, or unskilful manner, or with inferior or grade of materials

or articles or otherwise not in accordance with the contract for the execution of the work, the

contractor shall, on demand in writing, which shall be made within the Project Completion

Period from the SMC specifying such work, materials or articles, notwithstanding that the

same may have been passed, certified and paid for forthwith rectify, or remove and

reconstruct the work so specified in whole or in part, as the case maybe, and remove the

materials or articles so specified and provide materials or articles as per the terms and in

accordance with the spirit of the contract, at its own expense and cost. In the event of the

Contractor failing to do so within a period specified by the SMC in its demand as aforesaid, the

Contractor shall be liable to pay compensation at the same rate as for non-completion of the

work in time for the default on its past.

In such case the SMC may at its sole discretion, accept the item of work at reduced rates as

applicable under the contract during the preparation of on account bills or final bill. Further, if

the item is so acceptable, without detriment to the safety and utility of the item and the

structure the SMC may

Reject the work outright without any payment and/or get it other connected and incidental

items rectified, or removed and re-executed at the risk and cost of the contractor. The decision

of SMC to be conveyed in writing in respect of the same will be final and binding on the

(26) INTERPRETATION OF CONTRACT DOCUMENTS / DISCREPANCIES BETWEEN INSTRUCTIONS

Should any discrepancy occur between the various instructions furnished to the contractor his

agents or staff, or any doubt arises as to the meaning of any such instruction or, should there

be an misunderstanding between the contractor's staff and the Engineer-in-charge's staff ,the

Contractor shall immediately report the matter in writing to the Engineer-in-charge whose

decision there on shall be final and conclusive and no claim for losses alleged to have been

caused by such discrepancies between instructions, doubts or misunderstanding shall in any

event be admissible.

(27) STATUTORY AND OTHER OBLIGATIONS REGARDING WORKMEN

The Contractor shall comply with all Central, State and Local Regulations, enactment and laws

pertaining to workmen labour compensation or otherwise and the Engineer-in-Charge shall

have the right to inquire into and decide all complaints in such matters.

The contractor shall work only during the daylight hours as approved by the SMC / Engineer-in-

Charge unless he obtains the prior written approval to do otherwise. Even if such approval is

given, no liability in respect of any excess cost arising there from shall be borne by the

The Contractor shall be solely liable for all the pecuniary and other consequences arising on

account of violation or default on its parts of any of the provisions of the laws, Acts, Rules and

Regulations or any other statutory obligations which may be in force, from time to time,

regarding the conditions of employment of workmen. In addition, any such failure or violation

or default on part of the Contractor will constitute a breach of the conditions of the contract

and liable for suitable actions in terms of the relevant clauses thereof.

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The contractor shall be liable to pay the wages directly to the workmen/workers employed by

him on the works without the intervention of any intermediaries and shall ensure that no

amount by way of commission or otherwise is deducted or recovered by such intermediaries

from the wages of workmen/ workers.

(28) FORCE CLOSURE OF CONTRACT OR ABANDONMENT DUE TO REDUCTION IN THE SCOPE OF

If, at any time after the commencement of work, the SMC, for any reason whatsoever, does

not require the whole work as specified in the tender to be carried out, the SMC or its

authorized representative shall give a notice in writing, to that effect to the Contractor and the

Contractor shall have no claim to any payment or compensation what so ever on account of

any profit or advantage which he might have derived from the execution of the works in full

but could not derive in consequence of such decision of the SMC. He shall have no claim for

the compensation by reason of any alteration having been made in the original specifications,

drawings and instructions which may involve any curtailment, variation or increase of the work

as originally contemplated.

(29) TEMPORARY SUSPENSION OF WORKS

If the work should be suspended by the reason of rain, strike, lock outs, or other causes, the

Contractor shall take all necessary precautions for the protection of the Works and shall at his

own cost and expense make good any damage arising from any of these causes. No claim in

this regard shall be entertained.

(30) AMBIGUITIES OR DISCREPANCIES IN DRAWINGS AND SPECIFICATIONS

The Contractor shall from time to time check all Drawings and Specifications and shall

promptly notify the Engineer-in-Charge of any omission or discrepancies therein. In case of

ambiguities or discrepancies in Drawings, Specifications or Schedule of Quantities and

Rates/Prices or any of them, the same shall be referred to the SMC in writing, and the decision

of SMC shall be final and binding on the Contractor.

(31) GUARANTEE OF WORKS AND LIABILITY FOR DAMAGES, DEFECTS ETC

The defect liability period in respect of the works shall be fulfilled and adhered to after

completion of the work. The Contractor shall guarantee that the Material/equipment or parts

thereof provided under the contract are new and free from defects in design, material and

workmanship. The contractor shall also give guarantee for the satisfactory performance of the

material/equipment or parts thereof provided under the contract and for the workmanship of

the works executed as per the contract. This guarantee shall be valid for the duration of the

defect liability period. Any defects, that may appear in the work within the defect liability

period, which in the opinion of SMC or the Engineer-in-Charge is due to defective or improper

material/equipment or bad workmanship or the work not being in accordance with the

drawings, specifications or instructions under the contract shall be made good and/or repairs

by the Contractor at his own cost and expense.

If it is found that the performance of the Material/equipment or parts thereof are not

satisfactory and that any defect in design, material and/or workmanship is found within the

defect liability period, the Engineer-in-Charge shall intimate to the Contractor to that defect in

writing. The Contractor shall immediately but not later than 7 days of the receipt of such

intimation investigate the causes of such defects. The Contractor shall arrange to provide

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

within a reasonable period all the necessary Engineering designs, materials for the

rectification/replacement of the defective Material/equipment or parts thereof at site at his

own cost and expense. If the Contractor fails to take proper corrective action to repair the

defects or otherwise to replace the Material/equipment or parts thereof to the satisfaction of

the Engineer-in-Charge within a reasonable period, the SMC may at its option after giving

days’ notice in writing, take suitable action for such rectification or replacement, as it deems

necessary, at the risk and cost of the Contractor.

In the event of an emergency in the opinion of the Engineer-in-Charge, where the delay would

cause serious loss or damage or in the cases of minor defects found in the designs, materials

and/or workmanship, within the defect liability period, the SMC shall however, have a sole

right to take up immediately, notwithstanding Clause 2.20.2. Above, suitable corrective action

for repair or rectification or replacement as deemed necessary, through a third party chosen

by the SMC without any advance intimation to the Contractor. In such cases, the Contractor

shall be intimated and shall assist and cooperate in making the repairs/rectification.

In case the defects are of such nature that the Material/equipment or parts thereof requires to

be taken to the workshop of the Contractor for rectification, the same shall be taken by the

Contractor at his cost and expense. In case the Contractor so desires the same shall be so

dispatched at the risk and cost of the Contractor. However in both cases, the Contractor shall

furnish necessary Hypothecation Deed to the Engineer-in-Charge in respect of such

Material/equipment or part thereof, and shall provide additional bank guarantee (Nationalized

bank only) of amount equal to the cost of Material/equipment, as required by the Engineer-in-

Charge before the Material/equipment, or parts thereof are removed from the site. After the

necessary rectification or replacement, the Contractor shall deliver and duly install the

Material/equipment or parts thereof at site at his own expense to the satisfaction of the

Engineer-in-Charge. All risks in transit to and from the site shall be borne by the Contractor.

If the repairs, replacement or modifications as referred above are of such nature as may affect

the efficiency of the Material/equipment or parts thereof, the SMC shall have the right to give

to the Contractor a notice in writing within one month of such repair, replacement, renewal to

carry out the tests, as may be required, for the acceptance of the equipment by the Engineer–

When the defective Material/equipment or parts thereof are not repairable at site and sent to

the workshop of the Contractor for necessary repairs or replacement but are essential for the

operation of the facility, the Contractor shall take all the necessary steps to the satisfaction of

the Engineer-in-Charge to minimize interruptions in the operation of the facility till such time

the repaired equipment or parts thereof are returned back satisfactorily.

Material/Equipment or parts there of so repaired or replaced shall have further defect liability

period of 36 months from the date of acceptance, of such repair or replacement, by the

Engineer-in-Charge and the contractor shall immediately arrange to extend the validity of the

respective Bank Guarantee to adequately cover the extended period. Failing to supply the

repaired Material/equipment with the mutually agreed time period, the bank guarantee shall

be forfeited to SMC and the Material/equipment will be replaced by SMC at risk and cost of

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(32) EQUIPMENT NEEDED FOR THE WORKS

The Contractor shall, at his own cost and expense, provide all the Material/equipment,

machineries, tools, etc. required for the works.

All Material/equipment to be provided by the Contractor shall be in conformity with the

specifications laid down or referred to in the Contract and the Contractor shall on the request

of the Engineer-in-Charge, furnish proof, to the satisfaction of the Engineer-in-Charge, that the

Material/equipment so comply.

The Engineer-in-Charge shall be entitled to have tests carried out as specified or referred to in

the contract for any Material/equipment provided by the Contractor at the cost and expense

of the Contractor and the Contractor shall provide at its cost and expense all facilities which

the Engineer-in-Charge may require for such purpose. In case of the tests not being specified in

the Contract, but are considered necessary by the Engineer-in-Charge, the Contractor shall

provide all facilities and assistance required for the purpose and the charges for such tests

shall be borne by the Contractor.

All Material/equipment and parts thereof shall be of such design as properly and satisfactorily

function under all operating conditions. All the components or Material/equipments shall have

proper factor of safety, maximum efficiency minimum wear and tear and ability to withstand in

the respective environmental conditions encountered at the specific location, whether

specifically mentioned in the specifications or not. Equipment shall be new, free from defects

and of best quality. All the equipment shall conform to the latest revised relevant Indian /

International Standards. Equipment which do not conform to either Indian Standards or the

International Standards accepted in India, shall require approval of the SMC or Engineer-in-

Charge by the Contractor furnishing a sample with the test certificate and performance

certificates from a duly recognized test house in India.

(33) REMOVAL OF SITE STAFF ON THE DIRECTION OF THE ENGINEER-IN-CHARGE

The Engineer-in-Charge may require the Contractor to dismiss or remove from the site of the

work any person or persons in the contractors' employment who may be found to be

incompetent or misconduct(s) and the Contractor shall forthwith comply with such

The Contractor shall provide and employ on the site only such efficient and competent

engineers, supervisors and skilled, semi-skilled and unskilled workers as are necessary for the

proper supervision and timely execution of the Works. Orders / instructions given to the

Contractor’s Engineers/ Supervisors shall be considered to have the same force as if it had

been given to the Contractor himself. The contractor is bound to remove any of its employees

from the works/ site if the said employee is not acceptable to the Engineer-in-Charge.

(34) CHANGES IN FIRM'S CONSTITUTION

Where the Contractor is a partnership firm/ private/public organization, a prior approval in

writing from the SMC shall be obtained for any change in the constitution of the firm. Where

the Contractor is an individual or a Hindu undivided family, such approval as aforesaid, shall

likewise be obtained before the contractor enters into any partnership agreement where

under the partnership firm would acquire the right to carry out the business of the Contractor.

If such prior approval is not obtained, the contract shall be deemed to have been assigned in

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contravention of clause mentioned elsewhere in the tender, for the work hereof and the same

action may be taken, and the same consequences shall ensure as provided in the said Clause.

(35) DECISIONS BY THE SMC AND ENGINEER-IN-CHARGE

It shall be accepted, like as an inseparable part of the Contract, that in matters quality of

materials, workmanship, removal of improper work, interpretation of Contract, drawings and

specifications, mode or procedure of carrying out the work, the decision of the SMC shall be

final and binding on the Contractor and for any technical question which may arise touching

the Contract, the SMC or Engineer-in-Charge decision shall be final and conclusive.

(36) PATENTS, RIGHTS AND ROYALTIES

The Contractor shall fully indemnify the SMC and their all agents, servants and employees of

the SMC against any action, claim or proceedings relating to infringement or use of any patent

or design or any alleged patent or design rights and shall pay the royalties or other charges

which may be payable in respect of any article or part thereof included in the Contract. In the

event of any claim being made or action being brought against the SMC or any agent, servant

or employee in respect of any of the matters aforesaid, the Contractor shall be notified thereof

for taking necessary action at its cost and expense.

(37) RIGHT OF SURAT MUNICIPAL CORPORATION TO CAUSE AUDIT OF THE ACCOUNT OF

CONTRACTOR AND TECHNICAL EXAMINATION OF THE WORK

The SMC shall have the right to cause an audit and technical examination of the works and the

final bills of the contractor including all supporting vouchers, abstract, etc., to be made after

payment of the final bill and if as a result of such audit and technical examination any sum is

found to have been overpaid in respect of any work done by the Contractor under the Contract

or found not to have been executed, the Contractor shall be liable to refund the amount of

over-payment and it shall be lawful for the SMC to recover the same from the Contractor in

the manner prescribed or in any other manner legally permissible; and if it is found that the

Contractor was paid less than what was due to it under the Contract in respect of any work

duly executed by the Contractor, the amount of such under payment shall be duly paid by the

SMC to the Contractor, without any interest thereon whatsoever.

(38) SUPERINTENDENCE OF WORK BY THE CONTRACTOR, SUPERVISION, TECHNICAL STAFF,

The Contractor shall provide all the necessary superintendence during the execution of the

work and subsequently as long as may be necessary for proper fulfilling of the obligations of

the Contractor under the contract.

The Contractor shall, immediately after receiving letter of acceptance of the tender and before

commencement of the work, intimate in writing to the SMC, the name, qualification,

experience, age, address and other particulars along with certificates, of the principal technical

representative/ Project Engineer to be in charge of the work. Such qualifications and

experience shall be in the relevant field. The SMC shall, within 15 days of the receipt of such

communication, intimate in writing its approval or otherwise of such representative of the

Contractor. Any such approval may, at any time, be withdrawn and in case of such withdrawal

under this clause, the decision of the SMC shall be final and binding on the Contractor. Such a

principal technical representative/Project Engineer shall be appointed by the Contractor soon

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after the receipt of the approval from the SMC and shall be available at site within fifteen days

of the start of the work.

In case where the Contractor is a sole proprietorship or partnership firm and the sole

proprietor or partner himself / herself has such qualification, it shall not be necessary for the

said Contractor to appoint such a principal technical representative but in such case the

Contractor shall designate and appoint a responsible agent to represent him / her who will be

present at the works whenever the Contractor is not in a position to be so present. All the

provisions applicable to the principal technical representative under the Contract shall be

applicable, in such a case, to the Contractor or its designated representative, in charge of the

work in writing or in person or otherwise, present himself / herself to the Engineer-in-Charge

and/or at the site of work, as required, to take instructions. All instructions given to the

principal technical representative or the responsible agent shall be deemed to have the same

force as if they have been given to the Contractor. The principal technical representative

and/or the Contractor or its responsible authorized agent shall be actually available at site at

least three working days in every week, as determined by the Engineer-in-Charge in

consultation with the Contractor, by a written notice, and shall also note down instructions

conveyed by the Engineer-in-Charge in the site order book and shall affix its/his/her signatures

in token of noting down the instructions and acceptance of the same. There shall be no

objection if these details are disclosed to the Engineer-in-Charge and he shall be satisfied that

the provisions and the purpose of this clause are fulfilled satisfactorily.

If the Engineer-in-Charge, whose decision in this respect is final and binding on the Contractor,

is convinced that no such technical representative or agent is effectively appointed or is

effectively attending or fulfilling the provision of this clause, a recovery shall be effected from

the Contractor as per the relevant Clause(s) and the decision of the Engineer-in-Charge, as

recorded in the site order book and assessment recorded in assessment Book, shall be final

and binding on the Contractor. Further if the Contractor fails to appoint a suitable technical

representative or responsible agent and if such appointed person is not effectively present or

does not discharge his/her responsibilities satisfactorily, the Engineer-in-Charge shall have full

powers to suspend the execution of the work until such date a suitable person is so appointed

and the Contractor shall be held solely responsible for the delay so caused in the matter.

The Contractor shall provide and employ skilled, semiskilled and unskilled labour as is

necessary for the proper and timely execution of the work.

The Engineer-in-Charge shall be at a liberty to object and require the Contractor to remove

from the works any person who in his opinion misconducts himself or is incompetent or

negligent in the performance of his/her duties or whose employment is otherwise considered

by the Engineer-in-Charge to be undesirable. Such person shall not be employed again at

works without the written permission of the Engineer-in-Charge and the Contractor shall

suitably replace the person so removed, as soon as possible.

All works under in cause of execution or executed in pursuance of the contract shall at all-time

be open to the inspection and supervision of the Engineer-in-Charge and his subordinates, and

the contractor shall at all times during the usual working hours, and at all other times at which

reasonable notice of the intention of the Engineer-in-Charge or his subordinate to visit the

work shall have been given to the contractor, either himself be present to receive orders and

instructions, or have a responsible agent duly accredited in writing present for that purpose,

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orders given to the contractor's duly authorized agent shall be considered to have the same

force and effect as if they had been given to the contractor himself.

The contractor shall give not less than five days’ notice in writing to the Engineer-in-Charge or

his subordinate in charge of the work before covering up or otherwise placing beyond the

reach or measurement any work in order that the same may be measured; and correct

dimensions thereof taken before the same is so covered up or placed beyond the reach of

measurement any work without the consent in writing of the Engineer-in-Charge or his

subordinate in charge of the work, and if any work shall be covered up or placed beyond the

reach of measurement such notice having been given or consent obtained, the same shall be

uncovered at the contractor's expense, and in default thereof no payment or allowance shall

be made for such work or for the materials with which the same was executed.

(39) TAXES, AND DUTIES TO BE PAID BY THE CONTRACTOR, OBTAINING OF PERMIT ETC.

RESPONSIBILITY OF THE CONTRACTOR

Any other taxes, customs, works contract tax, Construction cess, stamp or any other statutory

duties or dues of Central or state government(s) or Authorities on the equipments and/or

components in respect of the contract, including applicable works contract tax, income tax and

construction cess shall be payable by the contractor and shall be deemed to have been

included in the amount quoted by the contractor for executing the works under the contract.

The SMC shall not entertain and shall not be liable for any claim whatsoever in this respect and

shall not issue any kind of certificate to the Contractor for obtaining exemption / concession

from the respective concerned authorities.

If pursuant to or under any law, notification or order, any fee, cess or the like becomes payable

by the Contractor to the Central or State Government(s) or any local authority in respect of any

material used by the contractor in the works, the SMC shall have a right to recover the amount

paid in the circumstances by SMC, towards the said levies, from the dues of the Contractor.

(40) EXCEPTED RISKS (FORCE MAJEURE)

If, at any time, the execution of the Contract is affected by War, (declared or not), hostilities,

invasion, acts of foreign enemies, civil war, rebellion, revolution insurrection, riots and civil

commotion (other than solely restricted to the employees/workers of Contractor), Acts of

State, Acts of God such as earthquake, massive floods and other notified epidemic which an

experienced Contractor could not have reasonably foreseen or reasonably made provision for

these or insured against, then the Contractor shall, within seven days of such occurrence, apply

to the SMC together with the adequate evidence for obtaining such extension of time as may

be warranted by the circumstances. After a careful examination of the circumstances, the SMC

may grant such extension of time as deemed necessary, without insisting on changing

liquidated damages from the Contractor for such period.

Any extension of time granted by the SMC shall neither entitle the Contractor to claim for any

increase in prices nor shall it release him from any of the obligations under the Contract. If the

execution of the Contract as a whole is delayed by the reason of force majeure conditions

persisting for a continuous period exceeding six months, the SMC and the Contractor shall

discuss the matter and decide either to terminate the Contract without obligations on each

side or to continue its execution on such terms as may be agreed upon.

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(41) APPRENTICES ACT PROVISIONS TO BE COMPLIED WITH

The Contractor shall remain liable for the payments of all wages or other money to its

employees or workers under the Minimum Wages Acts, Payment of Wages Act, Employees

Liability Act, Workmen’s Compensation Act, ESI Act or any other laws, enactments and rules in

force or made applicable from time to time by the Central or State Government(s). The

Contractor shall also comply with the provisions of the Apprentice Act, Contract Labour

(Regulations and Abolition) Act and the Rules and Orders issued there under from time to

time. In case the SMC pays or becomes liable to pay any wages or dues to the labour or to any

Government Agency under any of the provisions of the said acts or rules or other regulations,

due to the omission or default on the part of the Contractor, the SMC may, at its sole option,

make such payments and recover the same from the bills of the Contractor.

(42) INSPECTION OF SITE

The Contractor shall be deemed to have quoted after fully understand the nature of work to

be done under this contract and the Contractor shall also be deemed to have inspected the

Site of the Works and surroundings, the means of access thereto and to have generally

obtained its own information on all matters and things which can in any way influence its

tender. The Contractor shall also make itself familiar with the working conditions, accessibility

to site of works, availability of Labour and equipment and such other relevant conditions which

may affect the execution and completion of the work. No claim for any extra work or

otherwise will be allowed in consequence of any misunderstanding, error or incorrect

information on the above mentioned points or of any other inaccuracies in the reference

thereto which may appear on the drawings or in the specifications or other records nor shall

the contract be nullified in consequence of any such misunderstandings, incorrect information

or inaccuracies.

(43) CONTRACTOR’S SITE OFFICE & AMENITIES

The responsibility for providing any accommodation, feeding and sanitary necessities for the

workers employed by the Contractor shall be exclusively of the Contractor; SMC shall not

provide any site for that.

(44) IDENTIFICATION BADGES/PASSES

The Contractor shall provide to each of its employees, including labour, with the identification

badge at its cost and expense. The employees / labourers shall display the badges on their

person so that the badges are clearly visible for checking at all times by the security as they

enter and work in the premises of the SMC. The badges shall be printed, serially numbered

with an identification number and duly signed by the Contractor.

The Contractor shall immediately notify the SMC if any of the badges is lost and a new one

issued in its place, or when the badges are taken away by the discharged labour. No employee

/ worker of the Contractor without such badge will be permitted to enter and work in the

premises of SMC, except in such cases where special permission in writing, of the Engineer-in-

Charge is obtained.

(45) WATCHING AND LIGHTING

The Contractor shall at its own cost and expense provide watchmen at all the places of the

work wherever deemed necessary or required by the Engineer-in-Charge. The Contractor shall

also keep all open trenches, excavations or other dangerous places properly and sufficiently

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lighted between sunset and sunrise and shall provide and fix proper fencing, hoardings or

temporary bridges to protect and assist the normal traffic. The Contractor shall also, at its own

cost and expense, erect temporary fences on the sites where required by the Engineer-in-

(46) COMPLIANCE WITH LOCAL LAWS, ETC.

The Contractor shall comply with all Acts, Rules, Bye-laws, Regulations and all other statutory

requirements of local or other Authorities having jurisdiction over the Site and shall be

responsible for the payment of all fees and other charges and giving and receiving of all

necessary notices, and keep the Engineer-in-Charge informed of the said compliance with such

Acts, Rules, Bye-laws, Regulations, statutory requirements, payments made, notices issued and

The Contractor shall be responsible for and shall pay any compensation to his workmen

payable under the workmen's compensation Act 1923 (VIII of 1923) of any statutory

modification thereof for injuries caused to workmen.

The contractor shall also arrange to obtain the license from the competent Authority under the

contractor labour (regulation and abolition) Act

No contractor shall employ any person who is under the age of 18 years. If any contractor

found employing person or persons under the age of 18 years, during execution of work at any

stage, legal actions shall be taken against him as stipulated in child labour (Prohibition &

Regulation) Act 1986 and also, a penalty of Rs. 20,000/- (Rupees Twenty thousand) shall be

imposed which shall be deposited with District Collector in child labour Rehabilitation cum

The contractor shall pay fair and reasonable wages to the workmen employed by him in the

contract undertaken by him in the event of any dispute arising between the contractor and his

workmen on the ground that the wages paid are not fair reasonable, the dispute shall be

referred without delay to the Executive Engineer who shall decide the same.

The decision of the Executive Engineer shall be conclusive and binding on the contractor but

such decisions shall not in any way affect the condition in the contract regarding the payment

to be made by the Municipal Corporation at the sanctioned tender rates.

(47) MATERIALS OBTAINED FROM EXCAVATION/DISMANTLING

All the useful materials, obtained from dismantling or demolition, and all fossils, coins, articles

of value, etc. which may be found, discovered during the execution of the works shall be

handed over to the SMC as directed at no extra cost to the SMC.

(48) INDEMNITY AND INSURANCE

The Contractor shall indemnify and keep indemnified both the SMC and against all losses and

claims for the injuries or damage to any person, or property whatsoever which may incur out

of or in consequence of the construction and maintenance of the Works and against all claims,

demands, proceedings, damages, costs, charges and expenses whatsoever in respect of or in

relation thereto.

The Contractor shall obtain, at its cost and expense, an Insurance Policy in the joint names of

the SMC and the Contractor, covering the following risks and lodge the Policy with the SMC

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Works including temporary / permanent structures, equipment, tools etc. at site against the

damage by fire, burglary, strikes, riots and civil commotion and natural calamities like floods,

earthquake, explosion, etc.

The workmen / workers employed by the Contractor against the Workmen Compensation Act

and other statutory Laws where the compensation is payable by the Contractor;

Damages to the property of third parties including the neighbouring buildings, equipment etc.

Damages to third parties including the staff, visitors, neighbours and other passer-by of the

SMC against any claim that may arise due to accidents, on account of the incidental risks,

which may occur during the execution of Works.

All claims/ amounts against the policy shall be payable to the SMC and not to the Contractor.

The Contractor shall keep the policy renewed from time to time until the Certificate for

Completion of works is issued by the SMC. If at any time the policy so obtained and kept with

the SMC expires, it shall be lawful for the SMC to stop further payments until the duly renewed

policy is lodged with the SMC.

In case of, damage to the property such as equipments, machineries, instruments, buildings,

and other assets etc., the claims once remitted to the SMC by any insurance company, the

same will be disbursed in favour of contractor after rectifying such damage to the satisfaction

of engineer in charge. In case of damage to labours, or any other persons, contractor shall

compensate to the concern labours or any other persons till then SMC will retain the amount

equal to compensation to be made, from the RA bills. After producing the authentic proof of

compensation and clearance from the labour office where ever applicable, the retained

amount of contractor shall compensate to the concern labours or any other persons till then

SMC will retain the amount equal to compensation to be made from the RA bills. After

producing the authentic proof of compensation and clearance from the labour office where

ever applicable, the retained amount shall be released to the contractor.

The contractor shall take “Workman compensation policy” for all workers and labours of

contractor and clients working at site and “Third party insurance policy” to fully cover all third-

party type risk. The insurance policy so taken by the contractor for such purpose shall be in the

joint name of the contractor and the client and the policy shall be deposited with the SMC.

TRANSIT INSURANCE

The Contractor shall arrange at his cost for transit insurance for the dispatch of Material/

equipment or parts thereof.

(49) ACCESS TO THE SITE

During the progress of the Work, the Contractor shall keep the site reasonably free from all

unnecessary obstructions. The existing roads or water courses or pipes, electrical line and

conduits shall not be blocked, cut through, altered, diverted or obstructed in any way by the

Contractor, except with the permission of the Engineer-in-Charge in writing.

All operations necessary for the execution of work and for construction of any temporary work

shall, so far as compliance with the requirements of the Contract permits, be carried on so as

not to interfere unnecessarily or improperly with the convenience of the public or access to

the use and occupation of public or private road, including approach roads from the main road

and footpaths, and of properties whether in the possession of the SMC or any other person /

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All compensation claimed for any unauthorized closure, cutting through, alteration, diversion

or obstruction to such roads or internal plant piping, etc. against the contractor or his agent or

his staff shall be recoverable from the Contractor by deduction from any sums which may

become due in terms of the Contract or otherwise according to Law.

(50) SETTING-OUT OF WORKS

The Contractor shall be responsible for the perfect setting out of the Works and for

correctness of the positions, levels, dimensions and alignment of all parts of the works. All

measurements shall comply with the dimension noted on the drawings and or as directed. If at

any time during the progress of work, any error appear or arise in the positions, levels,

dimensions or alignments of any part of the Work, the Contractor, on being required to do so

by the Engineer-in-Charge, shall at his own cost and expense rectify such errors to the

satisfaction of the Engineer-in-Charge notwithstanding that he may have been assisted by the

Engineer-in-Charge in setting out the same earlier.

(51) CARE OF WORKS

In the event of any accident or failure occurring or being likely to occur in or on the works

which, in the opinion of the Engineer-in-Charge, required immediate attention either during

the work period or the defect liability period, the Engineer-in-Charge may direct the Contractor

by written notice to take necessary remedial action and if the Contractor fails to take action as

directed by the Engineer-in-Charge within 7 days of such notice, the SMC and / or the

Engineer-in-Charge may, by its own workmen or employing any other agency, make the

necessary repairs or precautionary works and recover the costs from the Contractor.

(52) VARIATIONS IN THE SCOPE OF WORK

The SMC shall have the power to make any alterations/variations/ deletions/additions or

substitutions from drawings, specifications, designs and instructions that may appear in its

opinion, be necessary or advisable during the progress of the Works and the Contractor shall

be bound to carry out the work in accordance with the instructions which may be given to him

by the SMC in writing. Such alterations / deletions / additions or substitutions shall form part

of and be read as incorporated in the Agreement itself.

(53) DISPUTES AND JURISDICTION

Except where otherwise specified in the contact the decision of the commissioner shall be

final, conclusive and binding on all parties to the contact upon all questions relating to the

meaning of the terms, conditions, specifications, drawings, designs and instructions

hereinbefore mentioned and as to the quality of workmanship, or materials used on the work,

or as to any other question, claim, right, matter, or thing whatsoever in any way arising aloof,

or relating to the contract, designs, drawings, specifications, estimates, instructions, orders or

these conditions, or otherwise concerning the works or the execution or failure to execute the

same, whether arising, during the progress of the work or after the completion or

abandonment thereof.

(54) LEGAL COSTS

Legal Costs incurred by the SMC in the event of litigation or other legal proceedings arising

from this Contract agreement shall be borne by the Contractor.

This tender document contains technical bid and price bid, forwarding letter and other

documents like Tender Fees, EMD, Addenda / Corrigendum, Registration copy, Authorization,

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Company Profile, Experience Certificates/List of clients along with Technical data, catalogues,

performance curves, Annexures & Data sheet of Technical Bid, other Technical and General

Specifications should be furnished duly filled in and signed. No pages can be removed from the

conditions of contract, specification of drawings, otherwise it will be considered as an

intentional fault and bidders will be liable for rejection and the amount of earnest money

deposit forfeited.

(55) RESPONSIBILITY OF CONTRACTOR UNDER CONSTRUCTION AND DEMOLITION WASTE (C & D

WASTE) RULES 2016:

1. Contractor shall remove all construction and demolition waste (C & D Waste) and clean the

area every day, or depending upon (1) The type & schedule of work. (2) The quality and type of

waste generated, appropriate storage and collection facility shall be developed at site.

Reasonable timeframe shall be worked out in consultation with engineer in charge of the

project, for storage & usage of C & D Waste.

2. If it’s found that contractor is irregular and showing negligence to management of C & D

Waste, then if deem fit, Engineer in charge would arrange to dispose the said C & D Waste

through an Authorized C & D Waste Contractor/agency of Surat Municipal Corporation and All

expenditure made towards disposal of this C & D Waste shall be recovered from the contractor

as per the prevailing charges.

3. Contractor shall have to bear the expenses towards management of C & D Waste as per the

prevailing norms; no extra payment shall be entertained for the same.

4. Contractor shall keep record of the generation and disposal of Construction and Demolition

waste(C & D Waste) and proof of its disposal as per the provision of C & D Waste rules and he

has to submit along with running bills.

5. If contractor fails to upkeep and maintain records of C & D Waste generation Disposal records

etc. than it shall be calculated as per the provision of the Standing Committee Resolution no

1621/2016, Dt.01/10/2016 and charges shall be recovered from due of contractor with Surat

Municipal Corporation.

6. Contractor shall also ensure use of recycled product made from SMC authorized C & D Waste

agency as far as possible to promote the C & D Waste management project.

(56) ALL CLAUSES ARE OF GENERAL IN NATURE; BIDDER/ CONTRACTOR MUST FOLLOW;

WHICHEVER IS / ARE APPLICABLE FOR WORK UNDER CONSIDERATION.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

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CONDITIONS ABOUT THE EXECUTION OF WORK: -

(1) Bidders must make his own arrangement for watch and ward of material supplied till it is

commissioned satisfactorily at site and handed over to the corporation. Corporation will not be

responsible for theft of materials till it is commissioned satisfactorily and handed over to the

corporation even if part payment is released.

(2) All equipment/ materials/ accessories are to be supplied by contractor and to be erected by

contractor. No tools-tackles/ machinery/ manpower will be provided by the Corporation. No

change in units shall be allowed.

(3) Entire CCMS feeder pillar installation with methodology shall have to be got approved before

commencement of actual work on site. Map/ installation drawing needs to be provided with

actual work done/ quantities of materials/ equipment supplied/ installed with table after

(4) The supply shall be done during working days between 8.00 A.M. to 6.00 P.M. only. If the

contractor intends to work on holidays or outside working hours specified, he shall take prior

written permission from Engineer in charge/ Zonal officers.

(5) After completion of job, contractor shall submit the test reports, wiring diagram, complete

installation in as built drawings etc. All these shall be printed and bound in book form.

Payment shall be released only on receipt of this volume.

(6) Any damage to any service or accident in carrying out the works pertaining to this contract

shall be to contractor’s account.

(7) On completion, all work must be cleaned down; rubbish removed and the works and land

cleaned of rubbish; surplus materials and other accumulations, and everything left in a clean

and ordinary condition.

(8) The contractor shall provide, erect and maintain proper sheds and temporary buildings for the

storage and protection of materials and goods and for the execution of work which may be

fabricated or brought on the site.

(9) The contractor shall permit the execution of the work not provided for in the tender by artists;

tradesman, or others engaged by the Municipal Corporation. The contractor shall allow all

reasonable facilities and the use of his scaffolding and water for the execution of such work,

but is not required to provide any special scaffolding for the execution of such work except by

special arrangement with Municipal Corporation.

(10) All works to be executed under the control shall be executed under the directions and subject

to the approval in the respects of the Executive Engineer who shall be entitled to direct at

what point or points and in what manner they are to be commenced, and from time to time

(11) SAFETY REGULATIONS

[I] During the execution of the work, unless otherwise specified, the contractor shall at its

own cost and expense provide the materials for all shoring, timbering and shuttering

work necessary for the stability, safety and construction of all structures, excavations

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and works and shall ensure that no damage, injury or loss is caused or is likely to be

caused to any person or property.

[II] The Contractor shall be responsible to take all precautions to ensure the safety of the

person or property whether on public or works site during the period of contract and

shall post such look out personnel as may, in the opinion of the Engineer-in-Charge, be

[III] The Contractor shall assure the safety of the work and personnel and contractor shall be

entirely responsible for any damage or injuries to any property or person resulting from

any accident due to any reasons.

[IV] The Contractor must take sufficient care while moving, handling and installing

material/equipment, so as not to cause any injury or damage to the persons or property

of the SMC or the public or other working in or around the works. In case of causing of

any injury or damage, to any person or property as aforesaid, the costs and expense of

such occurrences, including eventual loss of working hours as estimated by the SMC,

shall be borne by the Contractor. The Contractor shall also replace or repair all the

damages caused to buildings or Material/equipments left at the time of the completion

of the work to bring the building or Material/equipment back to the original condition.

[V] The Contractor shall, at its cost and expense, provide all the necessary facilities such as

ladders, tools & tackles, railing, platform, inspection lamps, safety ropes, etc., for

providing the safe working conditions to its or sub-contractor’s workmen/workers and

also for the inspection of the works by the authorized officials under the contract.

[VI] In any case of dismantling or demolition or otherwise the Contractor shall take necessary

care not to damage the existing structure, equipment or materials while executing the

works, and any damage, if caused on account of the same, shall be rectified or repaired

by the contractor at its own cost and expense in restoring the structure or materials to

its original condition.

(12) EXECUTION OF THE WORKS

The whole erection and installation work shall be done in supervision of electrical

supervisor/ engineer-in-charge. No work including erection/ installation shall be between

8.00 to 17.00 hours with 1.00 hour of recess in between or on Sunday or Government

holidays, except with the special sanction of the Engineer in writing previously obtained, and

the withholding of such sanction shall be no ground of complaint on the part of contractors

of cause for compensation to them. The period within which the work has to be carried on

and completed has been fixed in terms of this cause with the provision that the total number

of hours of work permissible shall not exceed 48 hour in a week and in no case more than

hours on any working day the actual times within which the said hour shall be worked being

subject to mutual arrangement with the contractors at the commencement of the work or

from time to time as may be required and provided that for the one hour about mid-day

exclusively of the permissible hours aforesaid for work, all works shall be stopped for raft and

modes though sanction may be accorded to the contractor to work on days and at times

otherwise, normally non-permissible under this contract, the contractors shall be required to

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bear the cost of such supervision as in the opening of the engineer-may be necessary at these

times It should be distinctly understood that the granting of permission to work extra hours or

to work on Sundays and Holidays will be entirely at the discretion of the Engineer and cannot

be claimed by the contractors as a matter of right and the refusal to grant such permission will

not be set up as a ground or for not completing the work within the contract period.

If on the other hand the Engineer requires that the work shall be proceeded with on days and

at times otherwise normally non-permissible under this contract the contractors shall proceed

with the work but they will not be required in such cases to bear the cost of the Municipal

establishment employed at the time. A six hours work at night will be considered as equal to

day’s work. Such number of days and hours as may be worked under these exceptions will be

takes into account in determining the contract period fixed for completion of the works.

The contractors at all times during the continuance this contract shall in all their dealings with

local labour for the time being employee on the works contemplated by this contract have due

regards to all local festivals and religious or other customs and all disputes, matters and

questions arising between the contractors and any of their Agents on the hand and any local

labour on the other hand with respect of any matter or thing in any way connected with this

contract shall be decided by the Commissioner whose decision shall be final and binding on all

The contractor shall not enter upon or commence any portion of work except with the

authority and instructions of the Engineer-in-Charge or of his subordinate in charge of the

work failing such authority the contractor shall have no claim to ask for measurements of or

payment for work.

THE CORPORATION MAY DO PART OF THE WORK

Upon failure of the Contractor to comply with any instructions given in accordance with the

provisions of this contract, the Corporation has the alternative right, instead of assuming

charge of entire work to place additional labour force, tools, equipments and materials on such

parts of the works, as the Corporation may designate or also engage another Contractor to

carry out the work. In such cases, the Corporation shall deduct from the amount which

otherwise becomes due to the Contractor, the cost of such work and materials with 10%

added to overall departmental charges and should the total amount thereof exceed the

added to overall departmental charges and should the total amount thereof exceed the

amount due to the Contractor, the Contractor shall pay the difference to the Corporation.

Contractor to note that SMC shall appoint Project Management Agency/ Third Party Agency

for the supervision/ inspection of the work and they have to work under them.

(13) WORKMANSHIP

The work to be done under the contract or any part thereof shall be executed in the best and

most skilled workmanship like manner, with best and approved quality of equipment and both

the work and the material/equipment should conform to the particulars contained in or

implied by the specifications and as referred to in the drawings or in such other additional

directions, instructions and documents as may be found necessary and given time to time to

the contractor during the execution of the works and to the entire satisfaction of the SMC and

the Engineer-in-Charge.

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The entire work shall conform to the latest and acceptable engineering practices and shall be

such as to cause minimum transfer of noise and vibration to the building structures.

(14) REMOVAL OF IMPROPER WORK AND MATERIAL/ EQUIPMENT

The SMC shall have power to check and reject at any stage such work / equipment which it

considers to be defective in quality or workmanship and nothing shall prevent from rejecting

the materials brought to the site (i.e. materials made ready for use on works) which has been

previously passed by the SMC or the Engineer-in-charge in an un-worked condition. The

Contractor shall immediately arrange to replace the defective equipment by proper and

suitable equipment with the approval of the Engineer-in-Charge and carry out rework of the

rejected work at his own cost and expense and to the satisfaction of the SMC. In the event of

failure on the part of the Contractor to carry out his obligations under this clause, the SMC

shall have the right to get the work done through other agencies at the risk of the Contractor

and recover the cost in full from the Contractor.

All rejected Material/equipments will at once be removed from the site by the Contractor to

such distances as may be desired, failing which the Engineer-in-Charge after giving three days’

notice in writing may do so and recommend to the SMC for recovering the cost of removal

from the Contractor.

(15) URGENT WORKS

If any urgent work (in respect whereof the decision of the SMC shall be final and binding)

becomes necessary for safety of the work or personnel and the Contractor is unable or

unwilling to carry it out, the Engineer-in-Charge shall have right to employ outside labour. All

expenses incurred on it shall be recoverable from any sum payable to the Contractor.

(16) CLEARANCE OF SITE ON COMPLETION

As part of the work included in this Contract, the Contractor shall completely remove and

satisfactorily dispose “off” all temporary works to the extent directed. He shall demolish and

dispose of all temporary structure, shall remove or grade to the extent directed all

embankments made for erection purposes, shall satisfactorily dispose “off” all rubbish

resulting from the operations under this Contract and shall do all the work necessary to restore

the territory embraced within the site of his operations to at least as good order and

conditions as at the beginning of the work under this Contract.

No final payment in settlement of the accounts for the Works will become due and shall be

made to the Contractor till, in addition to any other conditions necessary for such final

payment, Site clearance has been affected by him. In the event of his failure to comply this

provision within fourteen (14) days after receiving notice to that effect, such clearance may be

made by the Engineer-in-Charge at the cost and expense of the Contractor. In the event, it

become necessary for the Engineer-in-Charge to have the Site cleared at the cost and expense

of the Contractor, the SMC shall not be held liable for any loss or damage to the Contractor’s

property as may be made on the site and due to such removal there from.

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(17) EXTRA WORK

Work that is not included in the tender documents shall not be performed, except when

approved/sanctioned in writing by S.M.C.

Rates for additions or extras

Any additional item of work over and above those schedules in the tender are to be carried out

at the same basic rates as quoted in the tender for the same type of work.

Rate for extra items, as far as possible will be derived from the quoted tender items where it is

not possible to do so, the same shall be arrived at by adding 15 % towards overhead and

profits on the actual cost of labour, material and plant and machinery input as approved by

Engineer-in-Charge.

No claim for any extra or compensation for damage will be entertained on account of such

variation, except where the quantity is increased by more than 30%.

No claim for any extra or compensation for damage will be entertained on account of such

variation where the quantity is decreased to any percentage or where the item is totally

Before payment of final bill on completion of the work, total amount of that work done at

Before payment of final bill on completion of the work, total amount of that work done at

sanctioned rate shall be considered with the total amount of work done, had it been executed

sanctioned rate shall be considered with the total amount of work done, had it been executed

at the rate of second tenderer. While comparing total amount, quantity to be taken into

at the rate of second tenderer. While comparing total amount, quantity to be taken into

consideration will be the quantity executed and not the quantity put to tender and will also

include variation of quantity within the limits of quantity executed as per clause i.e. 30% of the

estimated quantity.

(18) EXTENT OF DEVIATION OR VARIATION

The Contractor is not to vary / deviate from the approved scheme, its drawings and

specifications or instructions or execute any extra work of any kind whatsoever unless upon an

order in writing is given by the SMC in this regard. If compliance with the SMC’s aforesaid

order or approval involves extra work, and/or expense beyond that involved in the execution

of the works as per contract, then unless the same were issued in consequence of some breach

of this contract on the part of the Contractor, the latter shall be paid the price of the said work

(to be valued as hereinafter provided) and/or the expense aforesaid.

(19) MODIFICATIONS TO THE CONTRACT

There are no other understandings between the parties other than this Contract Document.

In the event of any of the provisions of the Contract require modifications after the Contract

Documents have been signed, except those directions and orders given by the SMC under the

Contract for the due execution of the works, the modifications shall be made in writing and

signed by both the parties before giving effect to such modifications.

(20) COMMENCEMENT OF WORKS

The Contractor, having signed the Contract with the SMC, shall commence the work within the

period stipulated in the document.

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The Engineer-in-Charge may direct the Contractor to use so much of the site as may, in the

Engineer-in-Charge’s opinion, be required in order to enable the Contractor to commence and

continue the work and shall from time to time, as the work proceeds, give the Contractor the

use of such further portions of the site as the Engineer-in-Charge may from time to time

consider proper and adequate in that regard. Phased delivery in the manner aforesaid of the

use of site or any other facilities to be afforded to the Contractor shall not entitle the

Contractor to any claims whatsoever.

If the Contractor commits default in commencing the execution of the work as aforesaid, the

SMC shall, without prejudice to any other right or remedy, be at liberty to forfeit the Earnest

Money Deposit absolutely.

WARRANTY FOR MATERIAL/EQUIPMENT

With respect to the Material/equipments provided by the contractor under this contract, the

contractor shall be deemed to have furnished to the SMC.

“The Contractor warrants that the Material/equipments are not subject to any security

interest, lien or other encumbrance”

Against Patent Infringements

“The Contractor shall at his own expenses defend and save the SMC harmless from the

expenses and consequences of any suit or procedure brought against the user so far as the

said suit or procedure is based on a claim that the equipment provided constitute an

infringement of any patent in existence on the date of the contract”.

“In addition, the Contractor shall secure at his own expense a fully paid up license or license

that will permit the user to continue operation of the equipments provided, free of further

claim for infringement”.

“The Contractor warrants that the equipment provided are suitable for the purpose or the

purposes, for which such goods are used, conform to promise or affirmations made by the

contractor and conform to specifications stipulated in the Contract”.

“The Contractor warrants that the equipments provided are suitable for the particular purpose

stipulated in the contract. The SMC affirm that it has relied on the contract’s skills and

judgments to select or provide equipment for a particular purpose”.

“The Contractor warrants that the equipments are new and of best quality and that the

equipment will be free of defects in design, workmanship or materials”.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

BREACH OF WARRANTY

In the event of a breach of warranty, the contractor shall be required to take all necessary

action at his cost and expense to correct the breach in the most expeditious manner dictated

by the existing circumstances.

Upon oral or written notification of defects or malfunctioning of equipment during normal

operation, which requires corrective action, the Contractor shall send the necessary personnel

with the required materials, tools, test equipment and such other items to site to supervise

and assume responsibility for repair. If the Contractor does not expeditiously take steps to

correct the defects, the Engineer-in-Charge may at its option do so. However, such action on

the Engineer-in-Charge’s part, will not release the Contractor of his responsibility and the

Contractor inter-alia shall reimburse all the expenses incurred by the Engineer-in-Charge to

repair or replace malfunctioning or non-conforming equipment.

(22) MAINTENANCE AND DEFECTS

AFTER SALES SERVICE

The Contractor shall ensure that adequate and prompt after sales service in the form of

maintenance personnel and spares as and when required with a view to minimize the

breakdown period. Particular attention shall be given to ensure that all spares are easily

available during the normal life of the equipment.

(23) CONTRACTOR TO MAKE FACILITIES AT SITE

The Contractor shall make temporary arrangements at his own cost and expense for any

approaches/accesses required for the movement of men and materials to his working places

and material yard. If directed by the Engineer-in-Charge, the Contractor shall remove and

make good temporary arrangements after completion of the works.

(24) The contractor shall not enter upon or commence any portion of work except with the written

authority and instructions of the Engineer-in-charge or of his subordinate in charge of the work

failing such authority the contractor shall have no claim to ask for measurements for payment

(25) Disputes if any shall be discussed and mutually settled and in case of disagreement the same

shall be referred to Commissioner/ Standing Committee. After referring to Commissioner/

Standing Committee if the said dispute is not solved, the same shall be referred to the court

subject to Surat Jurisdiction only.

(26) ALL CLAUSES ARE OF GENERAL IN NATURE; BIDDER/ CONTRACTOR MUST FOLLOW;

WHICHEVER IS/ ARE APPLICABLE FOR WORK UNDER CONSIDERATION.

(27) TERMINATION FOR UNSATISFACTORY PERFORMANCE

If the corporation considers that the performance of the contractor is unsatisfactory or not up

to the expected standard, the corporation shall notify the contractor in writing and specify in

detail the cause of dissatisfaction. The corporation shall have the option to handover this work

to other agency(ies) at risk &cost of the contractor and terminate this contract if the

contractor fails to comply with the requisition contained in the said written notice issued by

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

the corporation to the contractor within fifteen days of the receipt thereof. Decision of the

competent authority shall be final regarding deduction of performance guarantee or release

the performance guarantee.

Any other details, if required can be obtained from the office of the Concern

department/authority, on request and prior to submitting the tender. No dispute at a later

date shall be entertained.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

SPECIFICATIONS ,TESTING & INSPECTION: -

Bidder may offer make & model of the CCMS

(1) APPROVAL OF CCMS FOR PRIMARY QUALIFICATION OF USAGE:

a. All details/ documents/ certificates pertaining to CCMS must be furnished.

b. All technical parameters must be matched with the specifications of the tender.

(i) Bidders shall give notice of two weeks to the Engineer-in-charge who may depute

his representatives at his option to witness for inspection.

(ii) All inspection call must be placed on manufacturer’s letter by authorized signatory

duly stamped, clearly indicating qty. offered for inspection and evidence of

readiness of materials. Sales / marketing / irrelevant department’s letter will not

(iii) It shall however, be the bidder's responsibility to supply all materials as per

specifications, standards mentioned herein and inspection by the clients does not

relieve the contractor form his all obligations.

(iv) Bidder has to arrange for air travel ticket (if required), railway ticket, minimum two

tier A.C., transportation, lodging and boarding and any other relevant expense for

the team of Surat Municipal Corporation which may consist maximum 2 personals.

Bidder has to quote appropriately for the same in price bid on per visit (across

(v) If, first testing, on any ground fails and, retesting is required, in such case, entire

expenditure for retesting shall be in bidder’s account.

(2) PACKING, MARKING, PROTECTION AND DISPATCH OF EQUIPMENT

 The Contractor shall be held liable for all damages or breakages to the material/equipment

due to the defective or insufficient packing as well as for corrosion due to insufficient

 The Contractor shall arrange for dispatch of the Material/equipment by rail/road/ship after

proper packing protection. The consignments shall be dispatched after inspection or

otherwise, if agreed to, on freight paid basis, irrespective of the basis of price.

(3) PERFORMANCE TESTING OF CCMS :

 In case of unsatisfactory performance necessary remedial actions must be taken by the

contractor including complete replacement of components/ spares without any extra cost to

All the material/equipment/accessories should be supplied with manufacturer's test

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

CONDITIONS REGARDING GUARANTEE/ WARRANTY, SECURITY DEPOSIT/ PERFORMANCE

(1) The successful contractor shall be required to deposit an amount equal to 2.0% of the total order

value as Security Deposit as mentioned elsewhere in the tender document. If security deposit in

form of FDR, the Bidder shall have to become the contract agreement on non–judicial Gujarat

stamp paper of amount of 4.92% or Prevailing amendment of Government or norms of

government for security deposit amount.

(2) The material / equipment offered by the bidders must carry an un-conditional guarantee of

minimum one year from date of commissioning. The amount of performance guarantee shall be

retained till expiry of satisfactory guarantee period. During the defect liability period, all necessary

spare(s)/ material(s) required will be supplied / arranged by contractor.

(3) During defect liability period, if any spare(s) / material(s) found defective than same should be

repaired or new spare(s) / material(s) is to be replaced. In no case second hand / used material /

equipment wouldn’t be allowed.

(4) Defect liability period will be 12 months from the date of satisfactory commissioning. After

successful commissioning, entire system shall be handed over to O & M Contractor of the

respective Zone / Sub Zone. However, spares / components of streetlight system under the defect

liability period shall be provided by the contractor, who has installed the system. Therefore, the

rates must be quoted accordingly and no dispute will be entertained at later date.

(5) If, contractor fails to supply required spares of any component within five days of intimation then,

following penalty shall be charged and recovered from his pending bills / security deposit or from

any other pending amount / any other works in SMC.

(a) NO penalty shall be levied, If contractor supply spares for any component of system within

(b) If contractor supply on sixth day, penalty for first five days will be Rs.100.00 per day.

(c) For sixth to ten days, penalty will be Rs.200.00 per day.

(d) Above penalty shall be recovered on per complaint basis.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

PAYMENT & PENALTY TERMS & CONDITIONS: -

(1) No payment shall be made in advance. The Corporation shall not under any circumstances

relax the terms of payment and will not consider any alternative terms of payment. Bidders

should therefore in their own interest note this provision to avoid rejection of their tender.

(2) All payments shall be made as per prevailing rules/regulations of SMC.

(3) During the course of execution of Contract, if there is any change in rate of GST (GOODS &

SERVICE TAX) by the Government the same shall be reimbursed/ recovered separately by SMC,

subject to the submission of original Receipt/ Proof for the amount actually remitted by the

successful bidder/ Contractor to the competent Authority along with a certificate from

chartered Accountant of Contractor/ Successful Bidder certifying that the amount of GST paid

to the Government and the same shall be intimated/ submitted/ claimed within 30 (Thirty)

Days from the sole responsibility of the Successful bidder/ Contractor, failing which, SMC may

recover the amount due, from any other payable dues with SMC. Further the non-payment of

the GST to the Government may lead to the termination of contract and forfeiture of Security

Deposit/ Performance Guarantee Amount.

(4) TDS of GST shall be deducted as per the act/rules from the bills of the contractor.

(5) The corporation shall not accept advance payment term. All payments are subject to income

tax, construction cess, GST etc. at source as per prevailing rules. All payments shall be made by

A/C Payee cheque of any schedule bank Surat branch only or as per prevailing rules/

regulations of SMC.

(6) The work must be completed in all respect within stipulated time period as mentioned in

Important instruction to bidder, failing which penalty @ 0.2% of order value of unexecuted

portion per day of delay subject to maximum 10% of order value shall be charged and shall be

deducted from the bill or any outstanding payment. Also, if contractor fails to execute the

work than action against contractor will be taken as per decision of competent authority of

SMC and that should bind to contractor.

(7) The Contractor shall be liable to the payment of all the Central/ State/ Local Body's Levies,

taxes or duties etc. The SMC shall neither bear it nor reimburse at any time but will ensure

deduction of Central/ State/ Local levies and taxes at Source at the rate provided under the

relevant statutes from time to time in force. Further the work contract tax or sale tax shall be

borne by the Contractor as per Rules and Regulations of Government.

(8) Any increase or decrease in taxes/ duties or imposition of any new taxes/ duties shall be on

account to the Corporation and such increase/ decrease shall be paid/ recovered to/ from the

Contractor on producing documentary evidences only. The contractor shall be the sole

responsible for payment of such incidentals to the concerned Government department which

he has collected from the Corporation. This provision is limited for Schedule-B of the tender.

(9) As per government G.R. Building and other construction work welfare cess act-1966 labour and

employment development G.R. No.CWA/ 2004/ 841/ M-3, Dt-30/01/2006 contractor shall

have to pay 1% cess on every bill amount.

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

(10) Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work executed being either more or less than those mentioned in the tender.

(11) Seven percent (2% + 5%) shall be retained from every running bill as retention money and

shall be released in Final Bill, after of satisfactorily completion of SETC work.

(12) Security deposit shall be released after final takeover of the installation after expiry of defect

liability period as well as satisfactory clearance from Audit department.

(13) In case site access is not available within the date of completion of work than 5% of

sanctioned value shall be released against submission of a Bank Guarantee for equivalent

(14) Further, if in another three-month, site access is still not available further 5% of quoted value

shall be released against submission of a Bank Guarantee of equivalent amount.

(15) The contractor shall have to submit bill in duplicate along with documents as mentioned

elsewhere in this tender document for the activities completed. The payment should be made

as per the actual work done and actual measurement of each item done on site.

(16) TERMS OF PAYMENTS:

[ A ] 70% of equipment(s) quoted value after satisfactory delivery/ acceptance of material

and after, submission of invoice.

[ B ] 25% of equipment(s) quoted value after satisfactory commissioning of all the

equipments and after, submission of invoice.

[ C ] Remaining 5% of equipment(s) quoted value after satisfactory completion of whole work

in all respects as a final bill.

Recoveries shall be made from the above payments as per provisions made in various

conditions, clauses, terms etc., in the tender documents and other dues from the Contractor.

Receipt for payments made on account of any work when executed by a firm, should also be

signed by all the partners, except where the contractors are described in their tender as a firm

in which case the receipts shall be signed in the name of the firm by one of the partners, or by

some other person having authority to give effectual receipt for the firm.

(17) SCHEDULE OF QUANTITIES AND RATES/ PRICE

The Contractor shall neither be entitled for any revision of price owing to variations in actual

quantities of work nor be entitled to any loss of consequential profits or for any other damages

arising thereof. The Contractor shall be paid only for the actual quantities of work executed

and according to the price or unit rates agreed to.

The price or unit rates agreed to under this contract shall be for the finished works (except to

the extent specifically excluded) and shall be inclusive of all equipment, accessories, hard

wares, fabrication works, support structures, tools and plant, transport, labour, hoisting,

setting and fixing and including all royalties, taxes and duties, etc. and shall remain firm and

free from any variations arising from the cost of materials, labour, equipment, etc.

The price or unit rates agreed to under this contract shall be deemed to compensate for all

minor details, which are not specifically mentioned, but are fairly and obviously intended

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

andare essential for the full and final completion of the works. Further, the Contractor is not

entitled to make any extra claims for such works, if any.

If the Contractor or his workmen; or servants shall break, deface injure or destroy any part of a

building in which they may be working, or any building, road, fence enclosure or grass land or

cultivated ground continuous to the premises on which the work of any part thereof is being

executed, or if any damage shall be done to the work for any cause whatever while it is in

progress of if any imperfection becomes apparent in it within the Defect liability period

mentioned above by the Engineer-in-Charge the contractor shall make good the same at his

own expense, or in default the Engineer-in-Charge may cause the same to be made good by

other workmen and deduct the expenses (of which certificate of the Engineer-in-Charge shall

be final) from any sum that may be due or thereafter becomes due to the contractor, or from

his security deposit or the proceeds of sale thereof or of a sufficient portion thereof.

Compensation for all damage done intentionally or unintentionally or by the Contractor's

labourers whether in or beyond the limits of the Municipal Property shall be estimated by the

Engineer-in-Charge or such other office as he may appoint and estimates of the Engineer-in-

Charge subject to the decision of the Commissioner on appeal be final and the contractor shall

be bound to pay the amount of the assessed compensation on demand failing which the same

will be recovered from the Contractor as damage from the security deposit or deducted by the

Engineer-in-Charge from any sum that may be due or become due from the Municipal

Corporation to the contractor under this contract of otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that

may be brought by any person from injury sustained by him owing to negligence of

precautions to prevent the spread of fire and he shall also pay any damages and cost that may

be awarded by the court in consequence.

(18) PAYMENT AT REDUCED RATE

The rates for several items of the work agreed shall be valid only when the item concerned is

accepted as having been completed fully in accordance with the sanctioned specifications. In

cases, where the items of works are not accepted, the Engineer-in- charge may make payment

on account of such items at such reduced rates as he may consider reasonable in the

preparation of final or on account bills.

(19) FINAL PAYMENT

The final bill shall invariably be preceded by a thorough assessment of the entire work

performed by the Contractor. The Contractor shall submit the final bill for the works within

one (1) month of such final assessment. The bill shall be based only on the works as assessed

and at the accepted tender rates, including rates for any additional or extra work which might

have been sanctioned by the SMC. All the deductions due under the Contract shall be adjusted

accordingly in the final payment.

(20) NO ESCALATION PAYABLE FOR WAGES AND MATERIALS

No payments to the Contractor on account of escalation of rates of equipment, materials,

wages, fluctuation in foreign exchange rate, etc., are admissible. The Contractor is supposed to

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

foresee all statutory /other escalations which may be taken into account while quoting the

rates in the tender. However, the Contractor as notified by the Government shall pay the

minimum wages payable to the labour as per Minimum Wages Act from time to time during

the execution of the project. Any payment made over and above the specified minimum wages

shall be on Contractor‘s account and the SMC shall not be liable to account for the same. In

case of imported equipment any possible increase in custom duties, CVD, etc., shall also be

foreseen and absorbed by the Contractor.

Income Tax on gross amount billed by the Contractor, as per prevailing statutory rules will be

deducted as per Section 194(c) of Income Tax Act.

CONSTRUCTION CESS

Construction Cess on gross amount billed by the Contractor, as per prevailing statutory rules

will be deducted as per Labour & employment development GR No.CWA/2004/841/M-3, Date:

- 30/01/2006 of Gujarat Government.

Applicable GST TDS will be deducted as per prevailing act(s)/ rule(s)/ notification(s).

(22) RELEASE OF SECURITY DEPOSIT ACCORDING TO WORK DONE

In case the total amount of work done is less than 5% of the contract value, prorate S.D. to that

In case the total amount of work done is less than 5% of the contract value, prorate S.D. to that

extent may be refunded to the contractor while releasing the payment of final bill. In soft, the

S.D. to be retained by the Corporation after payment of final bill shall be equal to 2% of the

amount of final bill as per the prevailing norms or as per the norms decided from time to time.

If there is increase in amount of work more than 5% of the contact value. The Additional S.D.

shall be recovered from the running bill. When the total of any of work done by the contractor

up to running bills under consideration is more than 5% of the contact value. However, such

S.D. shall be recovered in the round figure of Rs.1,000.00 i.e. the amount of work done when it

exceeds 5% of the contract value it shall be refunded of to the nearest multiple of Rs.

25,000.00 such additional S.D. shall be recovered for the works amount to Rs. 5/- Lakh or more

at the rate of 4% of the additional amount.

Head of the Department,

Surat Municipal Corporation.

SEAL & SIGNATURE OF THE TENDERER: -

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

Tender Notice #ACE(Ele./Mech.)/Light&EEC/13/2025-2026

DETAILED TECHNICAL SPECIFICATIONS

ø SINGLE PHASE IOT CCMS STREETLIGHT CONTROL PANEL

Smart 4G Timer, Supply of IoT based 4G Smart Streetlight Control & Monitoring System having a Smart

Panel comprising of 1 Phase IoT Streetlight Smart 4G Timer with 16x2 LCD to display RSSI, relay status,

RTC time & diagnostics., Controller with 8-hour battery backup during external power failure. External

power failure alert immediately to cloud., 110-630 V AC @ 50-60 Hz – 1 phase operating range.,

Standby power consumption <3W., Smart 4G Timer with RS232 port for DLMS Energy meter., Smart 4G

Timer must be compatible with any make / brand of DLMS (RS232) Energy Meter., DI: 2 Nos. (1

Contactor / Latch detection, 1 for Door Sensor.)., DO: 1 Relay for control with 1 extra spare relay.,

Smart 4G Timer with dual SIM functionality for connectivity backup., 4G M2M SIM 3-Year

communication included., Local configuration via WiFi / BLE for maintenance or during force majeure.,

GPS chip inbuilt of Smart 4G Timer for auto location tracking & astronomic schedule location.,

programmable schedules., Astronomic scheduling with monthly offsets.,

Smart 4G Timer has inbuilt timer stores schedules locally & also stores schedule execution logs locally,

syncs to cloud whenever connected to cloud., Auto-scheduler overrides manual operations.,

Monitoring & alerts for MCB trips., Over/under voltage, current, overload, power factor & short circuit

protections with alerts via Dashboard, App, SMS, WhatsApp & Email., Contactor / Latch chattering

protection & alerts., Smart 4G Timer with neutral failure protection and alert., Bulit-in Watchdog for