Mechanised Cleaning & Watering of coaches at Haldia Station, Cleaning and attending ancillary works at Sick line, BH Yard/GM Yard, Haldia for a period of three years on outcome basis.

AS per ITT Clause No. 2.6.1.2 of Bid document (uploaded)

AS per ITT Clause No. 2.6.1.1 of Bid document (uploaded)

Bid Security: (a) The tenderer shall be required to submnit the Bid Security with the tender for the due performance with the stipulation to keep the offer open till such date as specified in the tender, under the conditions of tender.

(b) It shall be understood that the tender documents have been issued to the tenderer and the tenderer is permitted to tender in consideration of stipulation on his part, that after submitting his tender he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the Sr.DME/KGP. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway.

The Bid Security shall be deposited either in cash through e- payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India in favour of PFA/GRC/SER. The Bank Guarantee bond shall valid for a period of 90 days beyond the bid validity period. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bid. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.

The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender.

MSEs registered with District Industries Centers, Khadi and Village Industries Commission, Khadiand Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and handloom, any other body specified by Ministry of MSME or Startups as recognized by Department of Industrial policy & Promotion shall be exempted from payment of minimum EMD detailed in the bid. Necessary document in support of Exemption claim must be submitted otherwiser agencies claim will not be considered.

Mandate form ECS/NEFT payment is uploaded in Document Section of this tender. This should be filled and submitted, duly certified by the Bank, along with the bid.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Scope of Work is uploaded in Document Section of this tender.

The intending tenderer is advised to study the tender papers carefully and also acquaint himself with the nature of work and the matters pertaining there to. Submission of tender shall be deemed to have done after careful study and examination of tender papers with full understanding of implications thereof.

Engineer shall mean Sr.Divisional Mechanical Engineer/Divisional Mechanical Engineer/ Asst. Divisional Mechanical Engineer Kharagpur SE Railway. Consignee shall mean Sr. Section Engineer (C&W)

The Inspecting officer/Inspector means Engineer or his authorized representative to inspect the work on his behalf.

The tenderers shall keep the offer open for a minimum period as mentioned in NIT from the date of opening of the tender, within which period the tenderers can not withdraw their offer, subject to the period being extended further if required, by mutual agreement from time to time. Any intervention of the above condition will make the tenderer liable for forfeiture of his EMD/security deposit for due performance of the foregoing stipulation.

The tenderers whose tender is accepted shall be required to appear at the office of the Sr.Divl Mechanical Engineer, DRM Office, Kharagpur S.E.Railway in person (or if a Firm or Corporation a duly authorized representative) shall so appear and to execute the contract documents within seven days of the call issued by Engineer. Failure to do so shall constitute a breach of the agreement effected by the acceptance of the tender in which case the full value of the earnest money accompanying the tender shall stand forfeited by the Railway without prejudice to any other rights or remedies.

In the event of any tenderer whose tender is accepted shall refuses to execute the contract documents as herein before provided, the Railway may determine that such tenderer has abandoned the contract and there upon his tender and the acceptance thereof shall be treated as cancelled and the Railway shall be entitled to forfeit the full amount to earnest money and to recover the damages for such default.

If the tenderer(s) deliberately give/gives wrong information in his/their tender or create/creates circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.

The rates are inclusive of the taxes, levies, duties etc. including Goods & services tax. GST amount against each individual items shown separately.

If the date of opening happens to be a BANDH or Holiday or Natural calamities, the tender will be opened at the same time on the following working day.

The tenderer(s) must keep themselves updated through the website www.ireps.gov.in regarding corrigenda, if any, to the Notice Inviting Tender along with tender documents, which shall be uploaded in the same website and also published in the newspaper.

The tenderer shall submit along with the tender document, documents in support of his/their claim to fulfil the eligibility criteria as mentioned in the tender document. Each page of the copy of documents/ certificates in support of credentials, submitted by the tenderer, shall be self-attested/ digitally signed by the tenderer or authorized representative of the tendering firm. Self attestation shall include signature, stamp and date (on each page). Only those documents which are declared explicitly by the tenderer as "documents supporting the claim of qualifying the laid down eligibility criteria", will be considered for evaluating his/their tender.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall,when so required by the Railway, make available all such information,evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway there under.

Subsequent to the enactment of GST Act-2017, Railway board vide letter no. 2017/CE-I/CT/4/GST, Dated 23-06-2017 following changes in para (a) of clause 6 have been made to the Indian Railway Standard General Condition of Contract. The revised Para shall be read as under:-

6. Care in submission of tender:- (a)(i) Before submitting a tender, the tenderer will be deemed t o have satisfied himself by actual inspection of the site and locality of the services, that all conditions liable to be encountered during the delivery of the services are taken into account and that the rates he enters in the bid forms are adequate and all inclusive to accord with the provisions in Clause-4.42 of the Standard General Conditions of Contract for the delivery of the services to the entire satisfaction of the Manager.

Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of Indian Railways General Condition of Contract In order to ensure the same, an application has been developed and hosted on Website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. The Registration/ updation of Portal shall be done as under:-

(a)Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance. Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request.

(b)Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.

(c)The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoA) / Contract Agreements on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request.

(d)After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis.

(e)It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period.

While processing payment of any 'On Account bill' or 'Final bill' or release of 'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month, ____Year

Before submitting a tender, the tenderer will be deemed to have satisfied him self by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he entered in the tender form are adequate and all inclusive to accord with the provisions of the General Conditions of Contract(Services) 2018 for the completion of work to the entire satisfaction of the engineer.

The contractor shall comply all the requirements pertaining to Labour Laws of Government of India as amended from time to time. Before commencement of work, contractor has to submit the complete details of their staff i.e. their names, address, age, qualification, certificate of police verification to the authorized Railway representative. The contractor shall comply the requirements of all labour related rules/codes of Government of India as amended from time to time. In this regard the following key areas must be mandatorily followed. (1) Issuance of Appointment Letters: Every contract workers deployed should be provided with a formal appointment letter clearly outlining terms and conditions of employment, as mandated by The Occupational Safety, Health and Working Conditions Code, 2020. Proforma as per Annexure-I of Rly Board letter no.2026/E(LL)/AT/CNR/5, dtd:11.05.2026. Copy of the appointment letter shall be submitted to authorized Railway Representative before deployment of contract workers. (2) Timely Payment of Wages: The contractors must ensure timely payment to contractual workers and shall pay monthly wages within seven days of next month. (3) To ensure accountability and clarity in wage disbursement, wage slips must be issued to all contract labour at the time of wage payment, detailing earnings, deductions, & net payable amount as per Code on Wages,2019. (4) Contractor has to make mandatory updating of Labour data on Shramik Kalyan portal and detail particular should be submitted to the authorized Railway Representative. (5) The contractor must ensure that the contractual staff engaged in the work should not be Bangladeshi, Rohingiya or any other foreigner. (5) The contractor shall also ensure updating information pertaining to contract labours and their wages etc in any other government portal as and when asked by Railway Authorities.

This tender is governed by General Condition of Contract (Services)-2018 issued by Railway Board with latest amendment and Special condition of contract. The General Condition of Contract (Services)-2018 can be seen on Railway board directorate website www.indianrailways.gov.in. Considering that GCC is a voluminous document, important clauses of GCC (Services) are uploaded in Document Section of this tender. The special condition of contract is uploaded in Document Section of this tender. Wherever the terms of GCC contradicts the Special condition of Contract, in such case Special condition of contract will prevail. Tenderer must go through these conditions before quoting this tender.