Wanakbori Thermal Power Station

Subject: Supply and application of HVOF (High velocity oxy flame) thermal spray coating in

various locations of boiler unit-8 at WTPS.

Reference No:- WTPS/S/TECH/RFQ- 76895M/BMD-8

HSN With Cess Quantity

Sr. No. Description of materials UOM

CODE If Any IN Required

Works (Part – A)

Charges for the anti-erosive thermal spray

1 coating by HVOF on furnace water wall

burner corner area

BOILER TUBE COATING MATERIAL :

2 CHROMIUM CARBIDE BASED POWDER :

CR2C2 + 25 NICR

The overall L1 will be considered as WORKS (PART-A) + SUPPLY (PART-B) = L1 (Total End

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Sub: Supply and application of HVOF thermal spray coating in various locations of boiler unit-

1. Base Material: Tube dia 38.1 mm x 5.59 mm thk ,SA 213 T12

2. Wear resistance: The coating alloy surface structure and high hardness of coatings should be

excellent adhesive, abrasive and erosive wear resistance.

3. Corrosion Resistance: Alloy coating would spontaneously passivate in the presence of air or

oxidizing environments. Alloy coating should be very resistant to sulfidation in boilers and

provide excellent corrosion resistance to alkaline and oxidizing acid environments.

4. High Temperature performance: Alloy coatings should be maintaining good hardness at

elevated temperatures. The hot hardness properties provided erosion and corrosion resistance

to even at high temperature.

5. Resistance of thermal cycling: Thermal sprayed alloy should be solidifies under compression

offering high bond strength and excellent corrosion resistance to thermal cycling.

6. No heat affected zone: Thermal spray coating processes will not introduce a microstructure

change risking cracking that could propagate into the boiler tube. And co-efficient of thermal

conductivity and expansion should be similar to SA 213 T12 grade.

7. Scaffolding if required shall be in scope of GSECL.

8. HVOF applied on Water wall burner corner area on to the boiler tube by application & boiler

9. Surface preparation by Grit blast to achieve an acceptable profile.

10. Thermal spray coating by HVOF of minimum 200 -225 MICRONS coating in accordance with

quality assurance procedure, to designated areas on boiler water wall area. After application of

thermal spray ,Hardness of metal spray coating should be achieved coating hardness 60HRC to

70 HRC(Min 60 HRC to be achieved at any condition)

11. Thermal spray coating thickness will be checked jointly with GSECL engineer (at min 3 places)

if any deviation noticed same is to be rectified.

12. Cleaning and site clearance.

13. All the above process should be carrying out in presence of Party‟s technician and engineer.

14. Work Schedule: Party shall have to complete the work within stipulated time period of

Shutdown/Short shutdown by keeping the man power round the clock after necessary

replacement of thinned / reduced thickness boiler tubes.

15. Mobilisation period: Party shall have to mobilise the manpower with machineries within 7 days

on intimation from any of method of communication.

16. Coating material should be routed through main store, WTPS.

17. Warrantee Period: 24 Months (Twenty Four) from date of application of thermal spray (HVOF).

Party shall have to warrants that the work will be done free from defects in workmanship.

18. Coating warrantee: During annual inspections, any coating found damaged or removed, will be

re-coated to withstand the above warrantee span of 24 months (Twenty four) from the date of

completion of coating.

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

19. The Time Limit for the Work Contract will be 18 Months from the Date of Commencement of

work. The GSECL reserves Right to extend this Contract for further period as deemed suitable

with the same Rates, Terms and Conditions.

20. The period of completion of overhaul of unit shall be intimated to the party by EIC as per SLDC

schedule for AOH/COH excluding the mobilization period of 07 days .Validity of this work is

months from the date of commencement letter

21. Prior approval from the applicable IBR authority shall be obtained by the contractor before

execution work involving the application of boiler tube coating material: Chromium Carbide

Based Powder (CR2C2 + 25% NiCr). The work shall commence only after receipt of the

required approval.

1. SCOPE OF PARTY:

Description Unit Qty

1 HVOF material (Cr3 C2 +25Ni Cr) As per requirement

2 HVOF coating systems with all require accessories. --- Do ---

Blasting machines with all required hoses and accessory with

Blasting Nozzles.

Miscellaneous spares like gun tips, washer, spray plate,

valve, Oil & Steam hose pipe etc.

5 Tool box: For HVOF machine and blasting units. --- Do ---

2. SCOPE OF GSECL:

Description Unit Qty Free/Chargeable

Electricity and service air at single

1 As per requirement Free

point nearer to work site

2 Necessary scaffolding for this work As per requirement Free

3 Accommodation As per availability On chargeable

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

OTHER GENERAL SCOPE OF WORK

Testing / checking of contractor’s T&P & Electrical equipment inside plant premises:

1. This testing / checking is in addition to whatever tests / checks the contractor might have got done

before entry in to plant premises.

2. During annual shutdown time many major activities shall be scheduled other than metal spray

work. For metal spray work GSECL will not guarantee availability of ID fans, as shutdown job taken

on this system also. Party to make their own arrangement for their comfort level for continuous

working environment without ID Fans during metal spray application work. Max. Efforts shall be put

for ensuring ID fans availability.

The contractor should schedule the job round the clock to complete the work in stipulated time

period by engaging sufficient manpower, materials and tools & tackles at site. The contactor should

bring sufficient extra equipment and spares to avoid un interruptions of work and to ensure

healthiness of their equipment for timely completion of work.

Quantum of job mentioned against tender items is indicative only & may vary as per site

requirement and not to be construed as maximum or guaranteed quantity.

TERMS & CONDITIONS OF WORKS:

1. The Time Limit for the Work Contract will be 18 Months from the Date of Commencement of

work. The GSECL reserves Right to extend this Contract for further period as deemed suitable

with the same Rates, Terms and Conditions.

2. The period of completion of overhaul of unit shall be intimated to the party by EIC as per

SLDC schedule for AOH/COH excluding the mobilization period of 07 days .Validity of this

work is 18 months from the date of commencement letter.

3. The Scope of Works with Each Major Jobs to be carried out are given with Special Conditions of

Contract shall be read in Conjunction with the General Conditions of Contract, Specifications of

Works, Drawings and any Other Documents forming Part of this Contract wherever the Contract so

requires, Separate Section or Part of Each Works shall be deemed to be Supplementary to

Complementary to every other Part and shall be read with and in to the Contract so far as it may

be Practicable to do so.

4. All the Works / Jobs should be carried out as per the Instruction and Specified Scopes under direct

supervision and entire satisfaction to Engineer in Charge. All the Materials Account should be

maintained Works wise so that Payment can be made accordingly and strictly as per Actual Work

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

5. Party has work in harmony with the Maintenance Staff and Operation Staff and other Agencies

working in the area. Non cooperation in this regard will be viewed very seriously and in case of

Dispute, the Decision of EIC shall remain binding to the Agency as well as BMD-8.

6. The Party has to commence the Works after ensuring the Issue of the Line Clear by the concerned

Department. It is the Prime Responsibility of the Party to take Care in these regards of Safety

7. The Party shall have to do all Related Works as per Site Requirements and as per instruction of

Engineer in Charge. Party has to arrange of his own all types of Tools and Tackles adequate for

the Works including Skilled and Experienced Supervisors, Technicians, Welders, Riggers,

Foremen, Electricians etc to meet Scheduled Overhauling within Time Limit.

8. Electrical Connection and Energy Consumption will be given Free of Charges. The lighting is to be

arranged by the Party. The GSECL shall make Arrangement for providing Power Supply to the

Contractor for working their Equipments, Tools etc. as and when required as decided Locations /

Points by Engineer in Charge. ICTP Switches and ELCB‟s may be arranged by the Contractor.

Further Distributions shall be at the Cost of Contractor. Floods for Lighting will be arranged by

GSECL as and where required. However, Contractor shall arrange 100 Watts / 24 Volts Bulbs at

9. The Scope of Works includes Carting of Materials form the GSECL Main Store / Sub Store as the

case may be if applicable and as directed by GSECL Engineer for which no Extra Payment shall

be made for Transportation.

10. The Contractor shall maintain the Tools / Tackles such as Chain Pulley Blocks, Welding Generator

Sets, Hook-Chooks, Wire Slings, Spanners, Gas Cutting Sets, Welding Accessories, Grinding

Machines, drilling machines etc., Equipments and Machines required for handling this Contract in

working Conditions at their Cost in such a way that All Works should be completed within

Stipulated Period only. Overhead Cranes provided in plant for lifting purpose can be utilized Free

of Charge if available otherwise Contractor has to arrange Alternative Arrangement at their Cost.

Delay in Working for Want of Above will be viewed seriously.

11. All other items which are not listed but required to carry out this work will have to do without any

12. Air, Water, Electrical Supply, OEM Tools / Tackles etc. will be given Free of Charges by GSECL at

Single Point as decided by the EIC.

13. GSECL will provide Workshop Facility together with Operator in GSECL Workshop premises Free

of Charge as and when required and as decided by the Engineer in Charge as the case may be.

To and Fro Transportations of Spares / Materials for Repair at Workshop will have to be arranged

at Contractor‟s Cost.

14. For Shifting / Lifting of Heavy Materials and Transportation, Mobile Crane, Trailer, Tractor, Trucks

etc. should be arranged by the party itself, there is no any extra charges given for transportation

15. All the Removed Materials are to be credited / disposed off as per the instructions of Engineer in

16. The Contractor shall have to arrange to remove the Day to Day Scrap Materials from Site and

credit to GSECL Main Store / Site Store as per instruction of Engineer in Charge. The Site must

have to be cleared before Starting / Commissioning of Equipments / Unit; otherwise the Amount of

Expenditures Actually incurred will be recovered from Contractor‟s Bill without assigning any

reason in the Event of Non-removal of Scraps.

17. Party has to collect and credit Balance Materials after Completion of Work from / to GSECL Main

Store or Site Store as per instruction of Engineer in Charge, if Materials are to be supplied by

GSECL Free of Cost. Contractor should be ready to start the Work at once when the Contract is

awarded to him. For Fabrication and Assembly etc. other required Materials should be collected

from Main Store / Site Store and made available well in advance to meet the Requirement as the

case may be before Commencement of Work. A Delay in Commencement will lead to Cancellation

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

18. After Synchronization of Unit / Re-commissioning of Equipment / System, if any Problems arise for

the Works carried out, it shall have to be set right by the Contractor without any Extra Charges to

the GSECL. Contractor should attend Any Defect Contributory to their Faulty Workmanship during

the Trial Run and Re-commissioning of Equipment / System / Unit, and set Right without any Extra

Charges to the GSECL. If Rectifications is not carried out in Time as instructed by Engineer in

Charge, the same shall be carried out by GSECL by engaging GSECL Staff or Any Other Agency

and Cost of which will be recovered including Supervision Charges from the Contractor‟s Bill as per

Company‟s Rules.

19. The Time is the essence of the Contract and Party have to ensure that the Work has to be

completed within Stipulated Period, calculated from the Date of L/C issued keeping Man Power

round the Clock and if required necessary the additional resources are to be mobilized.

The Contractor can arrange Pre-Arrangement i.e. Before Shutdown like Shifting / Lifting of

Materials from Stores to Working Floor and made Available after Finishing Ready to expedite the

Works in Time Limit Schedule. This Advance Arrangement Period shall not be considered /

included in Time Limit Period.

20. As this Works being a Risky Job, if any Fatal / Non Fatal Accident or Occurrence happens,

Corporation is not responsible for Any Kind of Legal Liabilities and Workmen Compensation; only

the Contractual Party is responsible for Legal Compliance and any Compensation thereof.

21. The Payment will be done for Actual Work done only.

22. All General Terms & Conditions as per Corporation‟s Standard Format applicable to this Contract.

GENERAL TERMS & CONDITIONS:

1. The Contractor has to visit the Site and familiarized themselves thoroughly with the Site

Conditions, Equipments and Systems before submitting the Tender. For Site Visit, the Tenderers

may contact Engineer in Charge of Site office with Permission of undersigned on any Working Day

during Working Hours before submitting the Tender.

2. The Materials, Design and Workmanship shall satisfy the relevant Indian Standard. The Job

Specification contained herein and Code referred to where the join Specification Stipulate

Requirements in addition to these contained in the Standard Code and Specifications, these

Additional Requirements shall be satisfied.

3. Contractor shall comply with the Factory Acts, Labour Laws and Safety Laws in force and

amended from time to time.

4. Any other Rules and Regulations, Conditions etc. that are in force at present and that may be

framed by the GSECL from time to time in connection with the Contracts will be binding and

acceptable to the Contractor.

5. Party has to furnish the Documents for Insurance of Workmen, Labours License and other Account

Section Formalities before starting the Works, failing to which Contractor shall not be allowed to

commence the Work.

6. If Successful Contractor fails to pay the required Security Deposit and does not come forward to

execute the Work, the full value of EMD paid will be forfeited by the GSECL.

7. Party should submit PERT Chart and BAR Chart well in advance and should get it approved by the

Engineer in Charge before Commencement of the Work. The Work should be positively completed

in time. Any Delay will not be tolerated.

8. The Contractor should authorize the Qualified Authentic Representative to GSECL who in turn will

collect the Material, Works Permit and remains available at Site to receive instructions from

GSECL Engineer in Charge to execute the Works. All Formalities as per GSECL‟s Procedure are

to be obeyed by Representatives of Contractor.

9. The Contractor should intimate the Names and Addresses of their Authorized and Responsible

Representative so that they can be contacted when required in connection with execution of the

said Works. The Contractor should also be present to report the Work Daily to Engineer in Charge

and receive necessary Instructions. If the Contractor does not remain present then their Contract

will be terminated as Execution can‟t be allowed in absence of the Contractor.

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

10. Overhauling / Work Program shall be drawn up mutually by the GSECL Engineer and Contractor

based on the Availability of Work Front and keeping in view the Scope of Works. The Contractor

shall scrupulously adhere to their Schedule by arranging Adequate Skilled Personnel and Working

Tools Tackles. The Progress achieved against the Work Plan for Each Day shall be summarized

by the Contractor and he shall submit it as a Daily Progress Report to the Engineer in Charge

positively by 16.00 Hrs. with details of labour engaged for monitoring the Progress of Work.

11. Party shall have to complete the Works within Stipulated Time Limit by engaging Proper Adequate

Personnel working round the clock if required. The Works will have to be commenced immediately

on Short Notice as and when shutdown is arranged and as per GSECL‟s Requirement without fail.

12. For Shifting / Lifting / Transportation of Heavy Materials, Mobile Crane, Trailer, Tractor, Trucks, etc.

should be arranged by the Contractor at their cost as GSECL have no any such Facility available

13. The Party shall have to do All Related Works as per Site Requirement and as per Instructions of

Engineer in Charge. Party has to arrange of their Own Adequate All Types of Tools Tackles

required for the Works including Skilled and Experienced Engineers, Supervisors, Technicians,

Welders, Riggers, Foremen, Electricians, Helpers for the Continuous Works round the clock to

meet Scheduled Overhauling / Works within Time Limit. Works should be carried out in Proper

Way and in Co-Ordination with Each / Other Works / Agency so that Works should not suffer.

14. Contractor shall indemnify GSECL against for any Injury and / or Damages that may be caused in

their Men or Material. Moreover, the Contractor shall be Fully Responsible for any Damages

caused to the GSECL‟s Properties / Men done by their Men / Materials while executing the Work.

The GSECL will be entitled to recover the Damages from the Party at an Actual.

15. At Any Time if GSECL feels that Progress of Works is Unsatisfactory and Work Force of Contractor

is Inadequate, other Agencies / Departmental Personnel will be put in parallel for expediting the

Works. Amount so incurred will be recovered from the Contractor‟s Bill. In their case the Decision

of the Engineer in Charge shall be final and binding to the Contractor.

16. Whenever Contractor brings Material from Outside the P/H Premises, he must get an Entry Pass

Separate for Tools / Tackles / Machinery and Consumable Items and he should produce One Copy

of Such Entry Pass to Concern Department for their Verifications / Records.

17. As this being a Risky Job, if any Fatal / Non Fatal Accident or Occurrence happens, Corporation is

not responsible for any kind of Legal Liabilities and Workmen Compensation; only the Contractual

Party is responsible for Legal Compliance and any Compensation thereof.

18. Party shall submit Material Account along with Bills in Triplicate.

19. Payment will be made for actual work done only.

20. GSECL shall provide the Open Space at Appropriate Place in Plant Area suitable for keeping

Materials, Tools, Equipments, etc. and for making Temporary Office. On Expiry / Completion /

Termination of Contract, Contractor shall have to vacate the Premises immediately after Work

completed satisfactorily otherwise the Rent will be recovered as per GSECL‟s Rules if not vacated

21. GSECL will try to give Residential Accommodation on Chargeable Basis as per Rules to the

possible extent depending upon the Availability. But there will not be the Right of Contractor. The

Quarter is to be vacated immediately as soon as the Work is completed satisfactorily. Contractor

shall make their Own Full Proof Arrangement of Storage of Spares / Consumables, Tools Tackles,

etc. required for O/H & Works and shall be responsible for Safe Custody of Such Items at their Site

/ Store. In case of Theft / Lost / Damage of Such Items while in possession of Contractor, Such

Materials are to be replaced Free of Cost by the Contractor to the GSECL.

22. Subletting the Contract to other Agency is not permitted unless and otherwise approved by the

Competent Authority.

23. For any Ambiguity and Conflict, the Decision of the Chief Engineer (C&O), GSECL, WTPS shall be

final and binding to the Contractor.

24. The GSECL reserves the Right to terminate the Contract at any Time without giving Notice of

Termination or any Reason and entertaining of Claims / Compensations.

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

25. The Party has to pay security deposit of 5% of contract value within 10 days from the date of Letter

of intent. It is mandatory to submit security deposit before order placement.

26. The contractor shall have to execute Agreement on stamp paper of Rs. 300/- and indemnity bond

on stamp paper of Rs. 300/- in the prescribed form before commencement of the work. The cost of

the stamp papers shall be borne by contractor.

Medical Health check up:

Contractor has to get the pre employment Medical check-up test done of his its workers as per

1. X-ray chest (PA) view in 14 X 17 inch plate with reporting by qualified Radiologist. (Maximum up

to Rs. 300/- per worker once during contract period).

2. Pulmonary function test (Maximum up to Rs. 200/- per worker once during contract period).

3. Audiometry in sound proof cabin with reporting by qualified audiologist. (Maximum up to Rs.

200/- per worker once during contract period).

4. Random blood sugar report, complete blood count & urine R/M. (Maximum up to Rs. 200/- per

worker once during contract period).

5. Clinical examination & consultation charge for qualified doctor having minimum MBBS with

CIH/AFIH degree for issuing fitness certificate (Maximum up to Rs. 100/- per worker once

during contract period).

Terms & Conditions for Reimbursement:

1. Health check-up bill shall be reimbursed once during total contract period maximum up to Rs.

1000 or actual cost per worker / labour / person, whichever is minimum after verification &

recommendation by concern doctor. In case any worker left the work in between than for

replacement Worker Company will not provide any reimbursement, however it is compulsory to

submit new reports of replacement worker for fitness certificate at contractor‟s own expenses.

2. For Periodic Medical examination, No reimbursement for periodic medical examination to be

given to contract employee for whom GSECL is conducting period medical examination at

company‟s cost at WTPS level. If contractor fails to undergo periodic medical examination, they

have to undergo prescribed investigation as per hazard analysis from outside. No

reimbursement to be given for these investigations.

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Name of Work: Supply and application of HVOF(High velocity oxy flame) thermal spray coating in

various locations of boiler unit-8 at WTPS

(I) For technical bid, the following documents are to be submitted by the tenderers:

A. Technical document

Invariably & without which technical bid will be liable for rejection.

(II) For technical bid, the following documents are to be submitted by the tenderers

Bidders remark regarding

Proposal PQR submission of document in soft

as well as hard

1. The bidder should produce certificate / document as

evidence for experience of having successfully

completed same works (i.e. HVOF thermal spray

coating) carried out satisfactorily for minimum

(one) year in last 07 (seven) years period in Thermal

power stations having a unit capacity of 210 MW &

above of government / semi government / state

electricity board / Corporation body / Private Limited

Company / Public Limited Company having

Single same Order of 65,66,321.00 during last seven

years from the date of Publication of Bid.

Two same orders each of 41,03,951.00 during last seven

years from the date of Publication of Bid.

Three same orders each of 32,83,161.00 during last

seven years from the date of Publication of Bid

B Financial qualification criteria: B.

1) The Average Annual Turnover of the bidder, shall not

be less than Rs. 24,62,371.00 during the preceding

three (3) financial years as one date of Techno-

Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of

the bidder‟s paid up share capital as on the last day

of the preceding financial year. In case the Bidder

meets the requirement of Net worth based on the

strength of its Subsidiary (ies) and/or Holding

company and/or Subsidiaries of its Holding

Companies wherever applicable, the Net worth of

the Bidder and its Subsidiary (ies) and/or Holding

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

company and/or Subsidiary (ies) of the Holding

Company, in combined manner should not be less

than 100% of their total paid up share capital.

However individually, their Net worth should not be

less than 75% of their respective paid share

capitals. For Consortiums / joint ventures, wherever

applicable, the New worth of all Consortiums Joint

venture members in combined manner should not

be less than 100% of their paid up share capital.

However individually, their net worth should not be

less than 75% of their respective paid up share

Net worth in combined manner shall be

calculated as follows:

Net worth (combined )=

(x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2,

x3 are individual net worth which shall not be

less than 75 % of the respective paid up

share capitals and y1, y2, y3 are individual

paid up share capitals.

3) In case the bidder is not able to furnish its audited

financial statements on stand-alone entity basis,

the unaudited unconsolidated financial statements

of the bidder can be considered acceptable

provided the bidder further furnishes the following

documents for substantiation of its qualification.

 Copies of the unaudited unconsolidated

financial statements of the bidder along with

copies of the Audited consolidated financial

statements of its Holding Company.

 A Certificate from the CEO/CFO of the

Holding Company, stating that the unaudited

unconsolidated financial statements form part

of the Consolidated Annual Report of the

4) In cases where audited results for the last

preceding financial year as on the date of techno-

commercial bid opening are not available, the

financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In

case, Bidder is not able to submit the Certificate

from practicing Chartered Accountant certifying its

financial parameters, the audited results of three

consecutive financial years preceding the last

financial year shall be considered for evaluating the

financial parameters. Further, a Certificate would

be required from the CEO/CFO, stating that the

Financial results of the Company are under audit

as on the date of Techno-commercial bid opening

and the Certificate from the practicing Chartered

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

Accountant certifying the financial parameters is

5) The bidder must submit Average annual turn over

and net worth certificate in support of financial QR,

duly certified and verified for authenticity from

independent statutory auditor of their

company/Practicing chartered accountant/C.A

Firms/TPIA(Third party inspection agency)

empanelled approved by GSECL along with annual

audited Accounts of last three years

Note for point No.1, 2, 3 &4:

i. Other income shall not be considered for arriving

at annual turnover.

ii. “Holding Company" and “Subsidiary Company”

shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up

share capital and free reserves. Free reserve

means all reserves credited out of the profits and

share premium account but does not include

reserves credited out of the revaluation of the

assets, write back of depreciation provision and

amalgamation. Further, any debit balance of Profit

and Loss account and miscellaneous expenses to

the extent not adjusted or written off, if any, shall

be reduced from reserves and surplus.

C. Other Requirements:

Bidder should have a separate valid GST registration

number and PAN Number.

Details of P.F. code No. from the appropriate provident

fund authorities and details of P.F. paid to the employees

for last six months. Certificate of separate provident fund

account number.

The Bidder must submit Performance Certificate(issued

directly by the Utility) against the different PO s executed.

Bidders shall be required to submit all the documents, in

3 support of Technical QR (such as copy of Purchase

Orders / Work Orders / Contract Agreements, Client

Certificate etc.) duly certified and verified for authenticity

from independent Statutory Auditor of their Company.

Labour License for Labour Contract: The contractor on

getting the work order but before starting the work shall

4 have to furnish the copy of Labour License under the

Contract Labour (Regulation & Abolition) from the

appropriate authorities. Also required workman group

insurance policy covering labour engaged.

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

5 The Bidder must submit details of minimum tools,

tackles and equipment‟s relevant to the job.

6 Tender fee & EMD will be applicable as per NIT.

Special Contract Condition :

Details of registered partnership deed in case of

1 partnership firm and activities of association and

memorandum of association in case of company.

Party has to produce copy of group insurance (Workman

compensation policy) prior to work execution for all labors

engaged against awarded contract for subject work. Party

has to give acceptance for the same.

Assurance for Unconditional Tender with technical bid

Certified copies of last three years audited annual account

i.e. profit & loss account and Balance sheet if the

estimated cost of the tender exceeds Rs. 100 lakhs. If the

4 party is a proprietary party and not required to get annual

account audited under the law, a copy of Income Tax

return or certificate from practicing Chartered Accountant

certifying the “Profit & Loss account” should be submitted.

Above Technical bid documents are to be submitted at once. Late submission of documents after

opening of tender will not be accepted, unless asked by the GSECL

(II) Instructions to Bidder:

1. GSECL reserves right to split the contract.

2. Chief Engineer(C&O), Wanakbori TPS reserves right either to accept or reject any or all tenders

without assigning any reasons.

3. Subletting of ordered work is not permitted.

4. Bidders must have sufficient numbers of qualified and experienced Supervisors / Welders / Fitters

and team of persons to complete the work in scheduled time.

5. Bidder should also quote the MR / DD no. on tender cover for payment of EMD.

6. Tender without payment of EMD will not be opened or considered.

7. Bidder has to sign on each page of the bid with seal.

8. Assurance for Unconditional tender on envelope of technical bid itself.

9. Validity for the offer must be for minimum 120 days from the tender opening of technical bid.

10. Security Deposit: It is mandatory to submit security Deposit before order placement. Party shall

have to pay security deposit of 5% of contract value within 10 days from the date of letter of intent.

Such Security Deposit will be payable either in D. D. / Bank Guarantees. Bank Guarantees from

Scheduled / Nationalized Banks will be acceptable if the amount of security Deposit payable

exceed Rs. 5,000/-.

The Bank Guarantees will be executed on the standard form prescribed by the corporation. In case

of the Bank Guarantees furnished / submitted they should have clear one time validity till the

completion of the order in all respects and up to the expiry of the Guarantee period from the date of

work completion. Bank Guarantee for interim period will not be allowed. If by any reasons the work

period is extended then contractor should undertake to renew the Bank Guarantee at least one

month before the expiry of the validity failing which GSECL will be at liberty to encase the same.

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If the full Security Deposit amount is not paid immediately after the receipt of the Letter of Intent,

then the order will not be placed (at the discretion of the GSECL) and without entering into any

correspondences and this will be binding on the tenderer.

If the tenderer fails to pay the Security Deposit or defaults in execution of the orders placed or if

GSECL suffers any financial loss due to this, then GSECL will be at liberty to adjust the amount

from other orders of the same firm or by encasing the Bank Guarantee.

Failure to deposit the SD will entail for failure of EMD and the contract shall be treated as

terminated. You shall not be, allowed to start the work if, SD is not paid. Any loss to the GSECL due

to late start of the work because of the late payment of SD shall be contractor‟s liability.

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE

Chief Engineer (C&O)

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL CONDITION OF CONTRACT:

A) Person below the age of 18 years and above 60 years should not be employed for the work.

B) No female worker shall be employed in the night shift between 07-00 PM to 06-00 AM.

C) Contractor shall maintain a valid labor license under the contractor labor (Regulation and

Abolition) Act for the employing necessary manpower to be required by him in the absence of

such license the contractor shall be liable to terminated without assign any reasons thereof.

D) The contractor shall at his own expense comply with all labour laws and keep the GSECL

indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws which the contractor shall comply are as under:

1. Payment of contributing of way of Employer‟s contribution towards provident fund, family

pension scheme, deposit linked insurance scheme, administrative charges etc. at the rates

made applicable from time to time by Government of Gujarat/ Government of India or other

Statutory Authorities.

2. Payment of deposit in respect of each contract labor at rate applicable with the office of

Commissioner of Labor are as per contract labor (Regulation and Abolition) Act.

3. License fee as prescribed under the contract labor (Regulation and Abolition) Act and rules

framed there under depending upon the number of workman employed by the contractor.

License is compulsory if ten or more labors engaged due date.

4. Identity cards as prescribed under the factories act. (with photo affixed there to the same

for identification) shall be issue to workmen.

5. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor‟s employees arising out of any claim or

disputes under the industrial Disputes Act. 1947 or any other labor laws.

6. Payment of compensation in case of accidental injury shall be made as per the WC act.

7. Provision of crèche if female labor employed is more than 30 numbers.

8. Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from statutory Authorities like

State Government / Government of India, which the contractor shall have to comply with.

2. PROVIDENT FUND AND FAMILY PENSION SCHEME.

The contractor shall submit along with his bill (month wise) statement regarding deductions against

employees‟ provident fund and family pension scheme in respect of each concerned employee.

Provident fund and family pension scheme at the rate of 12 % of wages (or at the rates made

applicable by the Government time to time). The contractor‟s contribution and his workers

contribution towards provident fund and family pension scheme shall deposited by the contractor

with Regional Provident Fund Commissioner, Ahmedabad. In case if the contractor deposits the

contribution to the Assistant Provident Fund Commission, the zerox copy of challans and schedule

must be submitted in the office. For maintaining the CPF Account of contractor‟s employees the

contractor will have to pay administrative charges as applicable of the emoluments of the employer

of the contractor's every month.

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3. GROUP INSURANCE SCHEME:

The contractor has to take Group Insurance for all workmen engaged by him and copy of the

same shall be produced to Concerned Officer.

4. PAID LEAVE FACILITY :

Paid leave facility at the rate of one day for every 20 days worked by the contract, labour shall be

provided by the contractor to his workers. It shall be duly verified and approved / certified by the

authorized officer of GSECL.

5. The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintaining of various registers and records required under the law and contracts. No

payment for such supervision shall be admissible.

6. CONTRACTOR TO INDEMINITY THE BOARD

The contractor shall indemnity and keep indemnified the Board and every member, officer and

employees of the G.S.E.C.L. also Engineer in charge and his staff against action proceeding

claims, demands, costs and expenses whatsoever arising, out of or in connection with the maters

referred in above clauses and elsewhere and against all actions claims, demands, cost and

expenses which may be made against the G.S.E.C.L. by any workmen / employees of the

contractor or any sub contractor and/ or contractor from any liability any wise any workman

employees of the contractor or sub contractor under any laws rules or regulation having the force

of low including but not limited to claims against the owner workmen compensation Act

The employees Provident Fund 1952, and or/ the Contract labor (Abolition and Regulation) Act.

1970 the G.S.E.C.L. shall not be liable for in respect of or in consequence of any accident or

injury to workman of other person in the employment of the contractor or his sub contractor and

the contractor shall identify workman in the G.S.E.C.L. against all such damage and

compensation and against all claims, demands, proceeding costs charge and expenses what so

ever in respect thereof or in relation there to.

7. WORKMAN‟S COMPENSATION & EMPLOYER‟S LIABILITY INSURANCE :

Insurance shall be affected for all the contractor‟s employees engaged in the performance of this

contractor. If any of the work is subjected, the contractor shall require the sub contractor to provide

workman‟s compensation and Employers Liability Insurance for the letter‟s employees are covered

under this scheme.

8. Any other rules and regulation, conditions, Circulars etc. that are in force at present and that may be

framed by the GSECL From time to time in connection with contracts will be binding and acceptable

9. The contractor must possess separate P.F. code for the above subject work.

10. Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time to

the concerned authorities as per contract labour etc. Factory Act. etc... By contractor

11. It is the responsibility of the contractor to ensure that contractor‟s employees maintain strict

discipline as regards security, methods of safe working etc, and not to cause any hindrance to

smooth running of power station or in execution of duties by GSECL staff. Any lapse in this regard

will be viewed seriously and contract is liable to be terminated. If any of contractor‟s staff is found

unsuitable or not behaving properly, the contractor shall have to remove him from the work-site on

demand by GSECL. The contractor shall have to strictly observe the rules and conditions specified

in the enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep

harmonious industrial relations amongst contract labours is the sole responsibility of the contractor.

Any breach of the same will be viewed seriously.

12. Before starting the work, the contractor should contact Industrial Relation Officer/ Labour Welfare

Officer for all formalities and obtaining the gate passes of all contract laborers and for other

13. The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed two

years of services for each worker for the liabilities of the gratuity (*applicable to ARC/BRC works

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14. The Company reserves the right to terminate this rate contract at any time during contract period

without giving notice of termination of any reasons thereof.

15. The Company will be entitled to deduct directly from the bills, to be paid to the contractor any sum

of sums payable by the contractor and which sum/sums the GSECL is required to pay as a

principal employer on account of Contractor default in respect of all liabilities referred to in above

16. Nothing in the contract document stated shall anywise constitutes any workman/ employees of the

contractor or any sub contractor as or to be workman employees of the owner or place

obligationary liability in respect of any such workman/ employee upon the GSECL.

17. Office Correspondence will be carried out in English and if at any time to facilitate the contractor,

Gujarati Translation may be furnished if deemed fit the English version will be the contract one the

same only will held good for legal matter.

18. Contractor will be responsible and liable to pay difference in wages if any and or observe the

revised service conditions that may be awarded by the honorable Industrial Tribunal effective from

the dated directed in the award.

19. Rate quoted are firm and hence no price escalation or labor escalation will be applicable towards

execution of work.

20. In case of delay in execution of work the penalty as Cl. No. 3 of Tender and contract for work will

21. Party shall have to provide at their own the required personal protective equipments of standard

make (ISI approved) to their staff during work execution and it will be your responsibility to see that

the same are by your staff while at work.

Follow the following procedure at each milestone for the execution of works contract.

(a) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of contractual

work awarded. Contractor shall have to apply for the gate passes in triplicate in a prescribed

application form which is to be available from Security Section for the entry of workmen in the

(2) Such application shall have to be proceed for the approval of Factory Manager. After obtaining

approval of Competent Authority, contractor shall have to prepare the Gate Passes and obtain the

signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday, Contractors Can apply

for Temporary Gate-Pass for the period of only three days with recommendation of respective

EE/SE and the same shall have to be regularized after following the procedure of Gate Pass

applications on the office working day from HR Department. It is to note that No Temporary Gate-

Pass shall be issued for the work other than acute emergency to carry out the work in power

station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 10 or More than 10 labours to Carry out the awarded

contractual work then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 / Form

No. VI under the Interstate Migrant worker (employment regulation) rule 1979 as applicable is to be

obtained from HR Department for the purpose of obtaining Labour License from the Licensing

(b) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor has

engaged minimum number of contract workmen per day as per the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably

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situated in the premises of Wanakbori TPS area in case of ARC /BRC works Contract. The

Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank as a token

of proof towards payment of Wages to HR Department.

(3) All Contractors has to comply & maintain statutory documents / registers at site under the provision

of labour laws & EPF Act.

(c) Submission of Statutory documents to ensure the compliances:

1) The Contractor shall have to submit following statutory documents, work order wise, under the

labour laws and EPF to the recording officer of user department for ensuring the compliances of

provision of labour laws and EPF Act for the respective working period.

 Copy of Attendance register - with name & address of establishment, Name of work and site

(duly signed & stamp by Contractor) - Form XVI

 Copy of Wage Payment Sheet - with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission (duly signed by Authorities) -

 Copy of Work Order (First Time)

 Copy of Valid W.C. Policy (First Time)

 Copy of Valid Labour License (If Applicable in case of More than 9 manpower Engaged by

Contractor for said work) (First Time)

 Form No. XIII - Register of workers employed by Contractor (First Time)

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall specify the Name of Work,

Place of Work and Work order number in Muster Roll- Form No. XVI & Wage Register - Form No

GENERAL CONDITIONS OF CONTRACT:

1. The contractor shall at their own expense make all necessary provision for housing water supply

and sanitary arrangement for their employee as well as for works and shall pay direct to the

authorities concerned all rates and taxes.

2. The contractor shall make their own arrangements for the necessary approach road, for transport

of their materials and be responsible for the Compensation on account of damage to crop on

Corporations‟ property.

3. All the royalty charges, octroi other duties will be paid by the contractor and no extra could be

claimed on this account.

4. The organization will supply articles at the place and rates mentioned in schedule „A‟ of Tender

In case of the materials issued either through or with the recommendation of this organization it

will be absolutely necessary for the contractor to maintain a correct and honest record of the daily

consumption of the said materials/with inside particular reference to the work during the day.

The Engineer-in-charge of this department or his authorized agent shall have the right to inspect

and check the stores containing these materials and the account for these materials shall be

presented for inspection whenever asked for by them. Every facility shall be afforded by the

contractors for all these inspections Engineer-in-charge will supply the materials in any quantity

5. Godown of sheds hired or constructed for storage of controlled materials and more/ particularly of

cement shall be such as would prevent the materials from getting damages in any way.

6. It will be absolutely incumbent o the contractors to have on the site of work only such of the

materials as have been dully passed by the Engineer-in-charge. Materials that have been rejected

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must on no account be allowed to remain on the side and in spite of written order to do so any

such rejected material is on the site beyond a period of 48 hours, notice the Engineer-in-charge

shall have the right to remove it at the risk and cost of the contractor and even destroy it.

7. It must be distinctly understood that the conditions of the contract and of claims in respect of extra

work will not be allowed, unless the works to which they relate is clearly without the spirit and

meaning of the specifications or unless such work are ordered in writing by the Engineer-in-charge

and claimed for in specified manner.

8. On completion of the work, the site shall be cleared by the contractors within the stipulated period,

and ground brought to original state and they shall not be entitled for any extra claim on this

9. General specification of the latest edition of the P.W.D. Hand Book volume I & II shall also apply.

10. DAMAGE CAUSES TO WORKS: The work whether fully constructed or not, and all materials,

machinery plant tools, temporary building and other things connected there shall be at the risk and

in the sole charge of the contractor until the works have been delivered, completed to the

Engineer- in-charge and certificate from him to that effect obtained until such delivery the

contractor shall at their own cost take all the precautions reasonably necessary to keep all the

aforesaid works materials machinery, plant, tools, temporary building and other things connected

with the work, free from any loss or damage and in the event to the same or any part there of being

lost or damage shall from with within possible speed, reinstate and make good such loss or

damage at contractor‟s own cost.

11. Supply of controlled articles will be invariably recommended after the actual requirements have

been carefully scrutinized. In the event of any such materials remaining in surplus in charge of the

contract, on account of some modifications either in the design or changes in construction or any

other reason will be returned to the department.

12. There will be generally no objection on the component parts of the works being given over to

responsible sub contractors but it must be borne in mind that this department would under no

circumstances recognize these sub contractors and responsibility of executing the work in

accordance with the condition of the contract will entirely rest on the main contractors. The main

contractors will therefore always have the very responsible member preferably a technical hand,

present on the works with power to sign all work order issued on the site of work and to take

requisite actions in the interest of very efficient execution of works.

13. With a view to ensure rapid progress on the works purchaser may store at work sites certain

quantities of the materials such as cement etc. and it will be incumbent on the tender to purchase

these materials, at the rates mentioned in schedule „A‟ of tender form for supply of necessary

articles, all necessary help will be tendered but in must be clearly understood that the purchases

does not accepted and responsibility for the delay that may be cause in their supply on account of

circumstances beyond the purchaser‟s control.

14. The Engineer-in-charge will fix the hours of work and no work shall be executed beyond that period

during night time or in absence of the Engineer-in-charge or his authorized agent. The box

measures shall be filled only in the presence of the Engineer-in-charge or his authorized agent.

15. Contractor will be asked to present the sample of materials and the approved sampled will be

preserved at the site of work and no change in the approved sample will be allowed without the

written permission of the Engineer-in-charge.

16. If any work is not executed according to the specifications and the directions of the Engineer-in-

charge the same will be rejected or reduced rate will be allowed as deemed fit by the Engineer-in-

17. Contract will have to communicate the name of his authorized agent who shall be presentation the

works and shall be authorized to sign the materials requisitions receive instruction given verbally,

or on the order book on behalf of the contractor.

18. The materials issued to the contractor as per schedule „A‟ of the tender shall not be removed from

the work and all surplus material at the end of the works which is considered serviceable shall be

returned to the organization even the unserviceable material shall be removed only with the prior

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permission to the E.E. in writing.

19. The contractor will have to sign the conditions of the contract and execute the agreement, send the

list of previous works executed solvency certificates and pay up the security deposits, failing to that

the tender will be rejected and earnest money deposit will be forfeited. The value of the stamp

paper and stamp duty charges shall be borne by the contactor.

20. The contractor must arrange for all transport of materials weighting of material issued at

department stores and all such cost include in the rates of schedule „B‟ with the loss or above

percentage quoted by the contractor for finished work.

21. The competent authorities can delete to any items in the schedule „B‟ of the tender order if they fill

that the items is not essential to be executed.

22. A schedule of quantities is included in the tender document it shall definitely understood that the

Corporation does not accept any responsibility for the correctness or complication of this schedules

and this schedule is liable to alterations by commissions, deduction or additions at the description

of the Chief Engineer of as set forth in conditions of contract specific percentage less or above

shall be quoted by the contractor below the total amount of schedule „B‟. The tender documents

shall be quoted by the contractor below the total amount of schedule „B‟. The tender documents

shall be written legibly and free from grouser, over written on conversion of figures correction

where unavoidable shall be made by crossing out initialing dating and rewriting both in figures and

in words in case of my discrepancy in figures the price quoted in words shall prevail.

23. This notice to tenders shall form a part of the contract.

24. The entire work is to be completed within the stipulated time limit from the date of work order. The

contractor will not be eligible for any extra for the idle period of work or waiting period that may be

required to suit other considerations and no claim for compensation on account of such will be

considered. However in case or delay due to circumstances beyond the control contractor either in

date of commencement or due to waiting during construction extension time may be considered for

completion of work.

25. In case contractor is unable to account for full quantity of materials issued to him from the

department stores, recovery will be effected from him at cost rates or market rates prevailing at the

time of issue whichever is higher, plus 15% to cover Corporation‟s departmental supervision

charges for all material unaccounted for.

26. Due consideration will be given in granting extension of time for completion of the work if found

necessary on account of delay supply of materials. No claim for compensation or for damages for

extension in time shall be entertained in this account.

All materials inquired by the contractor shall be drawn from the stores by requisition given in

writing by the contractor at least one week before the requirement of work. The recoveries will be

affected in running payment for all material issued up to the date of measurements for the

particular bill or the quantities used in the works measured at the description of the Executive

Engineer in charge of work.

27. The contractor shall keep one full time qualified engineer at site who shall be fully authorized to

receive and comply with such instructions as given by the Executive Engineer. The names of such

Engineer with his qualification and experience shall be intimated by the contractor. The E.E. shall

have the right to demand the removal of any technical person. Skilled or unskilled work men who in

his opinion are considered to cause bad workmanship in the execution of work or to cause

28. Bill shall be submitted by the contractor monthly on or before the date fixed by the E.E., for all

works executed in the previous months.

29. SUPPLY OF WATER AND ELECTRICITY: Water supply, electrical connection & consumption

shall be given Free of cost by GSECL for work purpose only.

30. Should this tender be accepted I/We have agreed to abide by and full fill all the terms and provision

of „Tender and Contract of works‟ as applicable and in default there to forfeit and pay to the

Corporation the some of money due.

31. The work will have to be carried out in co ordination with other Agencies on the same site on

account of this in case the contractor has to stop or delay his works for same time he will not claim

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anything extra only Corporation may consider to give suitable extension in time limit if necessary

on such account.

32. Any disputes arising out of the contract if not settled mutually, than the same shall be settle by

Gujarat Public Work Arbitration Tribunal act-1992.

33. Amicable settlement: Any dispute, difference, controversy or claim between the Parties arising out

of or relating to this contract with reference to the construction, interpretation, breach, termination

or validity thereof ( hereinafter referred as “the Dispute”) shall, upon the written request of either

Party be referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in goodfaith a resolution of

the Dispute within thirty days of the service of the request.

34. Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause_, arising under or in connection with the present

Works Contracts , whether pertaining to works contracts alone or works and Procurement both, the

same shall be referred to arbitration under the Gujarat Public works Contracts Disputes Arbitration

Tribunal Act,1992”

The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor

(R&A) Act 1970 and rule mentioned there under:

1 The contractor should not be allowed to engage ten or more contract laborers without initiating to

obtain the labour license under the Contract Labour Act from the Assistant Commissioner of

Labour, Nadiad (the said number i.e., ten or more includes Supervisor and other staff).

2 The contractors shall have to obtain group insurance under WC Act before starting the work.

3 All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably

situated in the premises of Wanakbori TPS area in case of ARC /BRC works Contract. The

Contractor shall submit the copy of Bank Statement duly stamped by the Concerned Bank as a

token of proof towards payment of Wages to HR Department. In Case of Non ARC/ BRC works

contract, it is also expected the same practice to be adopt by the contractor. If any problem arise

for payment of wages through bank, same be informed to chief engineer (Gen) and after approval

the payment shall be disbursed in presence of the GSECL representative and obtain their

signature in Wages Register - Form No. XVII prescribed under the Contract Labour (R&A) Act,

1970. Prior to that Contractor shall intimate the Date, Time & Mode of Payment in advance to LWO

/ IRO. Contractor has also required to get the wage register of respective month certified from

LWO / IRO as per the provision laid down under the Contract Labour (R&A) Act,

4 Payment to contract laborers has to be made through Bank/ Cheque/ RTGS only. Wages rates for

contract laborers are applicable as per the terms and conditions of the license. The contractor shall

have to pay wages to workers as notified by Government of Gujarat., from time to time.

5 It should be ensured that all the labours engaged by contractor are covered under the provident

fund scheme and employee‟s pension scheme and their contribution are remitted regularly to the

concerned RPFC. The Xerox copies of challan along with ECR in this regards should be submitted

regularly in G.S.E.C.L. office.

6 In case the contractor having more than one contract in the same TPS, the contractor shall have to

submit contract wise separate list of the workmen to the concerned Officer.

7 The contractor shall have to pay wages to workers as notified by Government of Gujarat., from

The above instructions should be followed scrupulously to avoid undue litigation for non Compliance

“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTORS.

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety

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Rules. Concern principle contractors are responsible for informing & observance of these rules by

their supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors

engaged, if any, by them for the work contract awarded to them. Prior to commencement of the

work, Contractor shall have to submit a written assurance on their letterhead to the concerned

Sectional Head / Engineer-in-charge that they have thoroughly gone through these Rules, have

educated their employees / workers of their sub contractor and will strictly observe the said Rules

while execution of work under work contract awarded to them. They will have to indemnify the

company for any loss or damage / accident / injury to the company‟s property / employee or

employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety

Officer/Dy. Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers

before commencement of work & examination responsibility shall be taken by contractor as well

as concerned Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after

every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all

health requirements before commencement of work. After completion of medical examination in

form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass

procedure format.

(04) Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

(05) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training, SOP,

supervisor qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety

Officer shall be signed in Contract worker Gate pass procedure format.

(06) Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents

with gate pass application through concern department EE & SE, LWO/DGM, Safety Officer/Dy.

Safety Officer & Factory Manager.

(07) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid

Electrical contractor License shall be submitted to concern electrical department EE/SE/Electrical

Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by agency/party with

latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License photocopy

shall be checked by Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety

Officer/ Safety Officer/Factory Manager.

(08) As per natur e of job/work, qualified supervisor (Diploma (Electrical/ Mechanical/Civil/ C&I) +

3 years experiences or ITI + 10 years) shall be engaged by contract agency & qualification

certificate with experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy.

Safety Officer /Safety Officer/Factory Manager at the time of apply gate pass.

(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the work on

electrical lines and Apparatus, Contract person/worker possesses a certificate of competency or

electrical work permit, issued by the Appropriate Government. That means, Electrical trade

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Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH

(Elect), ME/ M. TECH (Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy. Safety

Officer/ Safety Officer/Factory Manager at the time of apply for photo gate pass procedure.

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7

round the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor

(BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by

contractor during dangerous operations/dangerous works as well as day to day dangerous

activities, safety supervision, tool box talk, Safety awareness programme, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles, hydra mobile

crane, Safety precautions, coordination with Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of vehicles & to

follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well as

Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in

charge before entry in the Factory premises.

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as

per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will

review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective

Equipments / Safety Gadgets suitable to give sufficient protection against hazards involved in

their work / job to their staff, as per the job requirement and insist / enforce their workers to put on

the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it

will check by concern section HOD & Dy. Safety Officer /Safety Officer at the time of gate pass

List of Safety Equipments

Industrial Safety Helmet For protection of head against falling objects or during fall

of person from height. Yellow Colour helmet is used for

contract worker with agency logo.

Safety Goggles/welding goggles/ For protection of eyes against flying particles / dust,

chemical splash goggles chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high

noise level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp

edged objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp

Oil/Chemical/water/heat/ edged objects, heat, hot metals/objects, electricity etc..

Electrical resistance etc.

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Safety Belt(full body hardness For fall prevention while working at heights or in depth,

with double lanyard & shock working in vessel or in confined space.

absorber) / Rope / Life line / Fall

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Respirator Protection against toxic chemical fumes / gases

with full face mask type /vapors/dust etc.

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of confine

(LEL,O2,CO,H2S,SO2, etc) space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from 01 (one) feet

distance before starting the any electrical work .

Auto darkening welding helmet The new auto darkening welding helmet combines

(EN 379 & EN 175 Level-B) with legendary Speed glass quality and auto darkening

PAPR as per EN 12941:1998, technology with an innovative wide-view grinding visor to

class TH2 and AS/NZS 1716 give welders an all-in-one solution for more flexibility,

precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter which

removes particles from the air. The unit provides a

constant airflow independent of filter combinations and

clogging. The unit can also be equipped with a gas filter

(for example A1B1E1). The unit supplies air to the head

top via the connecting breathing tube. The airflow creates

a slight positive pressure which together with the sealing to

the face prevents particles and other contaminants from

entering the head top.

(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of PPE list

shall be submitted to Safety Officer, WTPS on his letter head as per below mentioned format by

Contractor before commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name De Name of Name of PPE IS: Mak Q Unit Date Recei

no. of sig Section Code e of ty of ving

worke nat under work no. of PPE issue signat

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rs ion execution PPE ure

01 Safety Helmet Nos.

Safety goggles Nos.

Reusable Ear Pair

Safety Shoes Pair

(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per

(18) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/ Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before

starting work & it‟s record shall be maintained in concern section.

(19) The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & it‟s control measure (mentioned in HIRA) before starting

the job work and records shall be maintained for each & every job works.

(21) Display Safety instructions shall be strictly followed by all workers who are working in factory

(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling work.

(23) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

days or after interval/recess. Contractor supervisor shall be informed to concerned HOD

regarding any unsafe conditions.

(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all

the inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in fire

prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work.

(27) For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used.

For taking care of the persons working inside the confined space / vessel, a supervisor / person

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capable to keep continuous watch on person(s) working inside, assist them in case of emergency

or arrange to get immediate outside help, shall remain present at entry point. Use full body safety

belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers

etc shall remain available near entry point or the entry point shall be cordoned by a barricaded

tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits

opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of

the work and leave the work place in safe condition in all respect, so as to prevent accident to

fellow workers.

(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge

shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading

tape & display suitable caution notice or keep a person to restrict / divert the traffic on this route

through other safe passage.

(29) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken directly at their

own but shall be obtained through concerned Electrical Maintenance Departments or their

authorized persons or under their observations / guidance only. The Electrical Section shall

provide temporary electrical connection up to contractor‟s Mains Board on which it is compulsory

to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably

be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three

phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity

& safe to use. All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work

execution shall be of standard make & bear ISI certification mark on it. The consumables like

welding electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be

used in any case if its expiry date is over.

(30) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall be

submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall

be checked by JE/DE before commencement of Electrical work.

(31) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined

& certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories

Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the

weight. Valid Test certificate of all Lifting machines used by Contractor to be submitted to

Dy. Safety Officer/ Safety Officer before commencement of work through concerned EE/SE.

(32) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

the work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt /full body hardness with double lanyard & Fall

arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

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(33) Contractor or their employee shall not interfere in day-to-day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries/equipments / auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest

at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous & prone

(34) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle /

shift such cylinders a special trolley /cage meant for it must be used but in no case it should be

(35) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area,

Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each

vehicle by party/agency and it will check by shift security in charge before entry of vehicles in the

factory premises.

(36) No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

(37) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act

(38) In all risky job, before start the work, contractor should obtain General Safety Work Permit

through concerned section from Shift-in-charge well in advance.

(39) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All

security gates, Occupational Health Centre.

(40) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 &

ANNEXURE may be obtained from concerned section or Dy. Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as

per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be

filled up by concern department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured

person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

(41) For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy. Safety Officer/Safety Officer as Near Miss Incident.

(42) Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or orders made

there under, imposing any duty or liability on workers, contractor/agency shall be punishable with

fine which mentioned as under.

Sr. No. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

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(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature of job like Rs.1000/-per day

mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per

C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT equipment

crane etc) & its attachments (like D-shackles, slings, U-

clamps, Eye bolts or any fixtures) in Form No.10 of Gujarat

Factories Rules,1963

(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person

Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

Safety Penalty is to be imposed directly by individual Dy. Safety Officer/Safety Officer/ Electrical Safety

Officer and Factory Manager/Occupier against violation of statutory requirements and penalty will be

recovered through RA bill. Photograph/CCTV camera footage is to be put up with penalty note by

imposed individual officer.

(43) Party will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from party RA bill and recovery Office note put up by

(44) All the relevant labour and industrial laws shall also be followed compulsorily.

(45) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap

etc. are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(46) For performance evaluation of contractor, safety factors of work accident, fire incident & near

miss accident will be considered. Steps can be taken to review the job assignment up to

cancellation for negligence.

(47) Over & above these, contractor shall have to follow all the safety requirements /rules & regulations /

norms and legal provisions laid down in various statutes. Particularly the provisions of The Factories

Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The Electricity Act-2003 &

rules, BOCW Act/Rules shall be followed strictly. The contractor shall also obey the rules /

regulations / instructions of the local Competent Authority for safety & health requirements.

(48) The above rules shall be scrupulously followed and where required, Contractor / contractor

workers may contact to the Dy. Safety Officer/Safety Officer/Electrical Safety Officer in case of

any ambiguity or needs further guidance in this regard.

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Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

5. If non-compliance is found in submitted documents, it will be returned to user department in

CLIMS with specific remarks and user department will forward it to contractor for compliance. In

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such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE

Chief Engineer (C&O)

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Declaration –cum-Undertaking

This is to certify and declare that Shri [Employee's Full Name] , son/daughter of [Father's Name], is

a permanent/regular employee of [Company Name], employed in the capacity of [Designation].

His/Her Employee ldentity Card is attached herewith for reference.

It is further declared that his/her Universal Account Number (UAN) under the Employees'

Provident Fund and Miscellaneous Provisions Act, 1952, is IUAN Number] as applicable

We hereby undertake and declare that:

1. We have complied with all applicable provisions of all the labour laws , including but not

limited to the Employees' Provident Fund and Miscellaneous Provisions Act, 1952; the

Employees' State lnsurance Act, 1948; the Payment of Wages Act, 1936; the Payment of

Bonus Act, 1965; the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum

Wages Act, 1948; and other relevant labour and industrial legislations, in respect of Shri

[Employee's Full Name] as applicable to us.

2. We further undertake to produce, as and when required, all statutory records, registers,

Challans , and returns as proof of compliance to the Gujarat State Electricity Corporation

Limited (GSECL) or any other statutory/government authority.

3. We hereby indemnify GSECL in respect of any civil or criminal liability which may arise due

to any non-compliance of the law of the land in respect of our above-mentioned

This Declaration-cum-Undertaking is issued in good faith and to the best of our knowledge and

belief and shall be binding upon us.

Authorised Signatory,

For [Company Name]

[Authorised Signatory Name]

[Seal/Stamp of Company]

[contact Details]

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Job Safety Analysis sheet

JSA for: Supply and application of HVOF (High velocity oxy flame) thermal spray coating in various

locations of boiler unit-8 at WTPS.

Job Step Hazard Risk Control Measures Responsibility

Level Risk assessment should be

carried out and inform to all

Application of Fall of object High  All job related PPE Contractor &

& person should be use as per It‟s Supervisor

from height note of works.

velocity oxy  Area barricaded.

 Safety talk to be given

before work execution.

spray coating in  Close supervision

various locations

 Arrange Proper

of boiler scaffolding.

Failure of High  Crane / Hydra must be

lifting tools / operated by competent

tackles operator.

 Confirm crane/hydra to

be used as per load of

 Form no 10 must

available for lifting

machine/ tools & tackles

Electric shock High  Electric supply through Contractor &

ELCB/RLCB. It‟s Supervisor

 Industrial plug socket

should be used.

 Three pin used with

earthing wire connection.

 Three cord cable to be

 Lamp guard to be used.

 Cable cord to be laying

on dry surface only.

Exposure to High  Use PPE, personal care Contractor &

eyes required. It‟s Supervisor

 Close supervision

 Area barricaded.

Exposure to Medium  Use PPE, personal care Contractor &

hot surfaces required. It‟s Supervisor

 Close supervision

 Area barricaded.

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Injury to Medium  Load should be hang in

human body vertical direction only.

due to  Hazard due to

unbalancing unbalancing of load

of hanging should be considered

load before dismantling of any

slips/trips/falls load/ plant structure.

NOTE: Required check list should be filled up by contractor at time of work execution.

Prepared by Reviewed by Checked by Approved by

EE Dy. Safety Officer SE Factory Manager Chief Engineer

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DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Supply and application of HVOF (High velocity oxy flame) thermal spray coating in

various locations of boiler unit-8 at WTPS.

Reference No:- WTPS/S/TECH/RFQ- 76895M/BMD-8

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‟s Tender Specification. I undertake to abide by the

GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‟s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

tender inviting authority.

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

[On Company’s Letter Head]

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as „offered‟ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page

<On the letterhead of the vendor/ payee>

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Yours faithfully,

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 76895M Page