RFP-CONSULTANT-URBAN BHAVAN : Appointment of Architect consultant for Design, Supervision & Interior Designing work for Development of Urban Bhavan for various offices of Urban Development & Urban Housing Department at Gandhinagar, Gujarat.

4. RFP Validity date of opening of the Technical Bid of

5. Pre-bid Meeting at GUDC, Gandhinagar 08.04.2026 @15:30 hrs @GUDC office

online (e-tendering) Tender/Offer

submission last date {This is mandatory}

last Date of Submission of EMD and

7. Tender fees by Tenderer (By RPAD or 30.04.2026

Speed Post){This is mandatory}

A. Preliminary Stage Opening (Online)

8. B. After successful receiving of hard copy

B. Technical Opening

of Tender fees & EMD

Will be decided by GUDC and will be

9. Opening of Financial Bid

intimated to Qualified Bidders

180 (One Hundred and Eighty) days from

10. EMD Validity

the last date of Bid Submission

3 (Three) years from the successful

11. Defect Liability Period

completion of work.

Rs. 7,080 (Rs. 6,000 tender fees + 18%

GST) Rupees Five Thousand Nine Hundred

only) (Nonrefundable) in form of Demand

Draft (DD) (Nonrefundable) in form of

12. Tender Fees (non-refundable) Demand Draft (DD).

The Start-up/MSME companies as per

Industries & Mines Dept. resolution dated

14/03/2024 shall be taken into consideration

for exemptions in tender fees & EMD only.

However, all other qualifying criteria specified

in the tender are required to be met by the

bidder for qualification. For eligibility of

exemption, documentary evidence to be

attached in preliminary stage.

Earnest Money Deposit (EMD) of Rs.

5,00,000 /- in the form of FDR/Bank

Guarantee (Refundable/ adjustable). BG

shall be of any nationalized bank or as per

the list of latest FD GR.

The Start-up/MSME companies as per

Earnest Money Deposit (EMD) in the Industries & Mines Dept. resolution dated

13. form of DD/FDR/Bank Guarantee 14/03/2024 shall be taken into consideration

(Refundable/ adjustable) for exemptions in tender fees & EMD only.

However, all other qualifying criteria specified

in the tender are required to be met by the

bidder for qualification. For eligibility of

exemption, documentary evidence to be

attached in preliminary stage.

(As per Annexure)

Physical submission of Tender Fee, and Instrument of tender fee & EMD shall be

Earnest Money Deposit submitted in electronic format only through

online (By scanning while uploading the bid).

This submission shall mean that Tender Fee

and EMD are received for purpose of opening

the bid. Accordingly offer of only those shall

be opened whose tender fee and EMD is

received electronically. However, for the

purpose of realization of instrument of tender

fee & EMD, bidder shall send the same in

original through RPAD/ Speed Post so as to

14. reach to "Gujarat Urban Development

Company Ltd, Karmayogi Bhavan, Block-1, B1

Wing, Ground Floor, Sector-10/A,

Gandhinagar-382010, Gujarat," as mentioned

in point above, during office hours. For not

submitting DD/FDR/BG in original, bidder

shall be banned to participate in any tender of

GUDC for period of 3 years as a penal action.

Any document in supporting to tender bid

shall be submitted in electronic format only

through online (by scanning etc.) and

submission only in hard copy will not be

accepted separately.

On award of work, the Consultant shall be

required to deposit 5% of the approved

15. Security Deposit (SD) in form of BG/FDR

fees in form of FDR or BG issued by any

nationalized bank or as per the list of

latest FD GR, with validity up to successful

completion of defect liability period, in

favour of the GUDC Ltd. Gandhinagar.

The amount of SD may be enhanced as

(As per Annexure )

Gujarat Urban Development Company

16. The name of the client

Vice President (P) Block No.1, Ground

Floor, Karmayogi Bhavan, Behind Nirman

Bhavan, Sector 10/A, Gandhinagar:

The designation and address of the

17. 382010, Gujarat

officer in charge

Email id : procurement-

[email protected]

18. Bidding Type Two Bid system

19. Bid Call (Nos)

20. Tender Currency Type INR

21. Joint Venture Not Applicable

22. Bid Document Fee/EMD/SD Payable To: GUDC Ltd, Gandhinagar

23. Technical Presentation To be intimated to bidders qualifying

Minimum Eligibility criteria.

Financial Proposal Opening The bidder passing minimum eligibility

criteria and having highest score on

presentation shall be eligible for

financial opening.

4. Instructions to the bidder

● Tender Documents may be downloaded from web site https://tender.nprocure.com/ (For view, down

load and on-line submission) and GUDC website https://www.gudcltd.com (For view & down load).

Tender fee & EMD shall be paid along with submission of Tender Documents. All the relevant documents

as per requirement of the Tender shall also be submitted online only and only EMD and Tender Fees

shall be submitted physically to this office on or before the due date and it should be strictly submitted

by Registered Post A.D. or Speed Post addressed to: Vice President (P), Gujarat Urban Development

Company Limited (GUDC), Block No.1, Ground Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar: 382010, Gujarat, India superscribing the envelope with Tender No. and

Description. Notwithstanding with any clause, no hard copy submission except EMD & Tender Fee shall

be allowed Otherwise the offer will not be considered and no any further communication in the matter

will be entertained. Please note that no other documents including Price Bid to be submitted in physical

● No Tender shall be accepted in any case after due date and time of receipt of the Tender, irrespective

of delay due to postal services or any other reasons and GUDC does not assume any responsibility for

late receipt of the Tender.

● All interested parties are requested to understand this Tender in detail in order to comply with GUDC’s

requirements including but not limited to the fees and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical standards. They shall strictly abide by all terms

prescribed in this Tender and provide accurate information to the best of their knowledge without

misleading the Company to be considered for participation in this Project.

● It is mandatory for all the Bidders to submit their Financial Bid (Price Bid) and Technical Bid (Techno-

commercial Bid) ONLINE only via e-tendering portal.

● Envelopes for EMD and tender fees shall be wrapped in an outer envelope addressed to: Vice President

(P); Gujarat Urban Development Company Limited (GUDC), Block No.1, Ground Floor, Karmayogi

Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010. Complete postal address of the

Bidder shall appear on all the envelopes so that it is possible to find out whose Bid it is without opening

● Tender Fee and EMD shall be submitted through RPAD/ Speed Post only in two separate envelopes.

● Tender fee (non-refundable) will be accepted by DD drawn in favour of the “Gujarat Urban Development

Company Limited (GUDC Ltd.)” payable at Gandhinagar. Tenders submitted without Tender Fee shall

not be accepted. The envelope for Tender Fee should be super scribed as “Tender Fee”. Cheques are

not acceptable.

● It is mandatory for all Bidders to submit their Price Bid only through online (e-tendering) mode. Price

Bid submitted in physical form shall not be considered for its opening and shall lead to non-

responsiveness to the bidder. On-line submitted price bid will be considered for evaluation. Bidders to

note that Price Bid of only those Bidders shall be opened (On-line-tendering) who are found technically

qualified and are found reasonably responsive to GUDC’s Tender terms and conditions and Scope of

● Before online bid submission as per schedule, Bidder is required to recheck that the uploaded scanned

copies of documents by bidder are opened properly as during bid opening, any documents not

openable shall not be considered for evaluation.

● GUDC reserves the rights to accept/reject any or all Tenders without assigning any reasons thereof.

Bidders are requested to be in touch with above-mentioned website till opening of the Price Bid to know

the latest status.

● Bidders who wish to participate in this tender will have to procure or should have legally valid Digital

Certificate (Class III) as per Information Technology Act-2000, using which they can sign their electronic

bids. Bidders can procure the same from any of the license certifying Authority of India or can contact

(n)code solutions-a division of GNFC Limited, who are licensed Certifying Authority by Government of

India at address mentioned below.

● Bidder may go through the e-tendering instruction for online Bid participation through (n)procure

platform for further details and guidance for participation in the tendering process through e-tendering.

● The Applicant shall submit the Proposal in the form and manner specified in this RFP. The Proposal shall

be submitted as per the Annexure given in relevant sections herewith. Upon selection, the Applicant

shall be required to enter into a contract with the Client in the form specified in this RFP (the “Contract”).

● Applicants shall familiarize themselves with local conditions and take them into account in preparing

their Proposals.

● The Client will provide, the inputs and possible support required to carry out the services. The Applicants

are hereby advised to undertake their own due diligence (to their complete satisfaction) before placing

reliance on data/ information furnished or to be provided later by the Client and/ or any of his TPI

● The Client requires that the Bidder provides professional, objective, and impartial advice and at all times

hold Client’s interests’ paramount, avoid conflicts with other assignments or its own interests, and act

without any consideration for future work. The Bidder shall not accept or engage in any assignment that

may place it in a position of not being able to carry out the assignment in the best interests of the Client

and the Project.

● It is the Client’s policy to require that the Bidder observe the highest standard of ethics during the

Selection Process and during the performance of services pursuant to the Contract. In pursuance of this

policy, the Client:

 will reject any Applicant or a Proposal for award if it determines that such Applicant (whether

recommended for award or not) has any “Conflict of Interest” as defined in the RFP and, without

prejudice to the generality of the foregoing, if the Bidder is engaged in “Prohibited Practices”

 will declare an Applicant ineligible, either indefinitely or for a stated period of time, to be awarded

a contract if it at any time it determines that the Applicant has any conflict of Interest as defined in

the RFP, without prejudice to the generality of the foregoing, if the Bidder is engaged in “Prohibited

Practices” defined in the RFP

 In the event any entity has been barred by the Central Government, any State Government, a

statutory authority or a public sector undertaking, as the case may be, from participating in any

project or bid, and the bar subsists during last three financial years and as on bid due date, it would

not be eligible to submit a Proposal

 Conditional offer will be out rightly rejected. No condition shall be included in tender.

 will declare an Applicant ineligible, either indefinitely or for a stated period of time, to be awarded

a contract if it at any time it determines that the Applicant has any conflict of Interest as defined in

the RFP, without prejudice to the generality of the foregoing, if the Contractor is engaged in

“Prohibited Practices” defined in the RFP

 In the event any entity has been blacklisted/debarred by the Central Government, any State

Government, a statutory authority or a public sector undertaking, as the case may be, from

participating in any project or bid, and the bar subsists during last three financial year and as on bid

due date, it would not be eligible to submit a Proposal.

5. Clarification

● Consultant may seek clarification on this RFP document. Request for clarification must be sent

by standard electronic means to:

Gujarat Urban Development Company Ltd

Karmayogi Bhavan, Block-1, B1 Wing, Ground Floor, Sector-10/A, Gandhinagar-382010,

Email ID: [email protected]

The Client shall conduct a pre-bid meeting on the date as specified in the Data sheet at the

address mentioned above.

GUDC reserves the right not to respond to any queries or provide any clarifications, in its sole

discretion, and nothing in this Clause shall be construed as obliging GUDC to respond to any

question or to provide any clarification.

● At any time before the last date for submission of Proposals (‘Proposal Due Date” or “PDD”),

the client may, for any reason, whether at its own initiative or in response to a clarification

requested by an Applicant, modify the RFP documents by issuing an addendum. Any addendum

issued hereunder will be posted on the https://www.tender.nprocure.comand the Applicants will

not be given any individual notice. The Client may at its discretion extend the PDD.

6. Payment Terms

The Consultant shall receive payment in accordance with the provisions of the Standard Form of

Contract as specified in this RFP. All payments to the Consultant shall be made in Indian Rupees

(INR) in accordance with the provisions of this RFP.

7. Performance Security

● Performance Security equivalent to 5% of the approved fees shall be furnished, on issue of

Letter of Award (LOA) / Letter of Intent (LOI), before signing of the contract agreement, in form

of a Bank Guarantee/FDR substantially in the form specified in the RFP/ contract. Failure to do

so, will lead the bid rejected, forfeiture of EMD and banning to bid in GUDC for one year.

● Payment will only be paid to the Consultant once the PBG is received and accepted by the Client.

● For the successful bidder the Performance Security shall be retained by the Client until the

completion of the defect liability period of the project. It will be released 180 (one hundred and

eighty) days after the completion of the assignment.

8. Ownership of Documents

All the study outputs including primary data shall be compiled, classified and submitted by the

Consultant to the Client in hard and soft copies as per the Scope of work. The study outputs shall

remain the property of the Client and shall not be used for any purpose other than that intended

under these terms of reference without the permission of the Client.

9. Tender Fee/EMD

The Bid shall be accompanied by a tender fee of INR 7080 (including GST) in the form of a demand

draft from a nationalized or any bank as per latest FD GR. Proposals unaccompanied with the

aforesaid RFP Processing fee shall be rejected by the client. Tender fee is non-refundable

• EMD/ Bid Security

The Bid shall be accompanied by EMD of INR 5,00,000 in the form of a Bank Guarantee from a

nationalized or as per latest FD GR. Proposals unaccompanied with the aforesaid RFP Processing

fee shall be rejected by the client.

Note: The Start-up/MSME companies as per Industries & Mines Dept. resolution dated 14/03/2024 shall be

taken into consideration for exemptions in tender fees & EMD only. However, all other qualifying criteria

specified in the tender are required to be met by the bidder for qualification. For eligibility of exemption,

documentary evidence to be attached in preliminary stage. Proposals unaccompanied with the aforesaid

RFP Processing fee & EMD shall be rejected by the client for companies other than Start - Up/MSME.

10. Test of Responsiveness

Prior to evaluation of proposal, GUDC shall determine whether each proposal is responsive to the

requirements of the RFP as below:

● Proposal must be submitted online only through https://tender.nprocure.com/ using the

digital signature of authorized representative of the Bidder

● Tender fee and EMD should be submitted in hard copy on or before the due date of

submission as per the Data Sheet

● Financial proposal and Technical proposal should be submitted online on or before the due

date of submission as per the Data Sheet

● Technical Proposal should have the following documents in addition to the requirements of

the “Minimum Eligibility Criteria” and “Technical Qualification Criteria” in the formats of this

o Power of Attorney/ Board Resolution

● Financial proposal will be submitted in online portal only.

11. Conflict of interest: to be read in conjunction with GCC

The consultant shall not have a conflict of interest (the “Conflict of Interest”) that affects the

bidding Process. Any bidder found to have a Conflict of Interest shall be disqualified. The consultant

shall be deemed to have a Conflict of Interest affecting the bidding Process, if:

● the consulting firm or its Member or Associate (or any constituent thereof) and any other

consulting firm or its Member or any Associate thereof (or any constituent thereof) have

common controlling shareholders or other ownership interest; provided that this

disqualification shall not apply in cases where the direct or indirect shareholding of consulting

firm or its Member or an Associate thereof (or any shareholder thereof having a shareholding

of more than 5% (five per cent) of the paid up and subscribed share capital of such consulting

firm or its Member or Associate, as the case may be), in the other consulting firm or its Member

or Associate is less than 5% (five per cent) of the subscribed and paid up equity share capital

thereof; provided further that this disqualification shall not apply to any ownership by a bank,

insurance company, pension fund or a public financial institution referred to in section 4A of

the Companies Act, 1956. For the purposes of this Clause, indirect shareholding held through

one or more intermediate persons shall be computed as follows: (aa) where any intermediary

is controlled by a person through management control or otherwise, the entire shareholding

held by such controlled intermediary in any other person (the “Subject Person”) shall be taken

into account for computing the shareholding of such controlling person in the Subject Person;

and (bb) subject always to sub-clause (aa) above, where a person does not exercise control over

an intermediary, which has shareholding in the Subject Person, the computation of indirect

shareholding of such person in the Subject Person shall be undertaken on a proportionate basis;

provided, however, that no such shareholding shall be reckoned under this sub-clause (bb) if

the shareholding of such person in the intermediary is less than 26% (twenty six per cent) of

the subscribed and paid up equity shareholding of such intermediary; or

● a constituent of such consulting firm is also a constituent of another consulting firm or

● such consulting firm, or any Associate thereof receives or has received any direct or indirect

subsidy, grant, concessional loan or subordinated debt from any other consulting firm or any

Associate thereof or has provided any such subsidy, grant, concessional loan or subordinated

debt to any other Bidder, its Member or any Associate thereof; or

● such consulting firm has the same legal representative for purposes of this bid as any other

consulting firm; or

● such consulting firm or any Associate thereof has a relationship with another consulting firm

or any Associate thereof, directly or through common third party/ parties, that puts either or

both of them in a position to have access to each other’s information about, or to influence the

bid of either or each other.

12. Eligibility of Applicants

● “The Applicant for participation in the Selection Process, will be a single entity which will

execute the Assignment.

● The bidder may either be a sole proprietorship firm/ a partnership firm/ a limited liability

partnership/ a company incorporated under the Companies Act 1956 or 2013 including any

amendment thereto or a body corporate incorporated under the applicable laws of its origin.

● An Applicant shall not have a conflict of interest that may affect the Selection Process or the

Consultancy (the “Conflict of Interest”). Any Applicant found to have a Conflict of Interest shall

be disqualified. In the event of disqualification, the Client will forfeit and appropriate the Bid

Security as mutually agreed genuine pre-estimated compensation and damages payable to the

Client for, inter alia, the time, cost and effort of the Client including consideration of such

Applicant’s Proposal, without prejudice to any other right or remedy that may be available to

the Client hereunder or otherwise

● Any entity which has been blacklisted/debarred by the Central Government, any State

Government, a statutory authority or a public sector undertaking, as the case may be, from

participating in any project, and the bar subsists as on the date of the Proposal, would not be

eligible to submit a Proposal either by itself or through its Associate.

● The Bidder with poor performance record in GUDC’s past projects shall be not considered for

evaluation and be out rightly rejected without giving reason thereof.

13. Minimum Eligibility Criteria

Only Responsive bids will be evaluated for “Minimum Eligibility Criteria”

Sr. no. Criteria Requirements Documentary Evidence

1 Presence in India Office in India Certificate of Incorporation,

2 Years of relevant The Bidder firm should have been Details of projects along

experience engaged in similar business for at least with completion certificate

Ten (10) years. and work order to be

3 Annual turnover Minimum average annual turnover from CA certificate to be

advisory / consultancy services of INR 3.0 submitted along with

Crore during last five (05) financial years (FY audited financial

4 Blacklisting Should not be blacklisted by any agency As per Annexure on Rs.

of the central government, Public Sector stamp paper. False

Undertaking or by any department of any certification and/ or non-

State Government in last three financial disclosure will lead to

years and as on bid due date. forfeiture of the EMD and

disqualification from the

evaluation process.

5 Relevant The bidder should have experience in Contract agreement stating

Experience - 01 working on similar assignment of value the scope of work & total

(project cost) not less than fees and Completion

One (01) similar assignment, having an certificate to be submitted.

Submission of completion

amount equal or more than Rs. 128.0 Cr

certificate signed by the

during last Seven (07) financial years (FY -

authority not below the

rank of Executive Engineer

23, 2023-24 and 2024-25) and up to one

or Head of authority is

month prior to last date of submission of the mandatory.

bid For private works, CA

OR certified payment and

completion certificate

Two (02) similar assignment each having an alongwith work order,

amount equal or more than Rs. 80.00 Cr agreement shall be required

during Seven (07) financial years (FY -2018- to submit.

2023-24 and 2024-25) and up to one month

prior to last date of submission of the bid

Three (03) similar assignment each having an

Sr. no. Criteria Requirements Documentary Evidence

amount equal or more than Rs. 64 Cr during

Seven (07) financial years (FY -2018-19,

24 and 2024-25) and up to one month prior

to last date of submission of the bid

6. Team The bidder should also have the CVs of team members

Composition following members (minimum confirming Qualification

requirement) as full-time employees Criteria and firm’s self-

with the firm not less than 3 years with certification as a proof of

relevant experience – enrollment with the firm.

Team Composition (for pre-

 Team Leader/ Principal Architect with

Master degree in Architecture or

equivalent (having bachelors in

Architecture only) and minimum

years’ experience after master degree.

 Senior Architect with Master degree

in Architecture or equivalent and

minimum 10 years’ experience or

Bachelor degree in Architecture and

minimum 15 years’ experience

 Junior Architect: with Master degree

in Architecture or equivalent and

minimum 5 years’ experience or

Bachelor degree in Architecture and

minimum 10 years’ experience.

 Structural Engineer with Graduate in

Civil Engineering with Master in

Structural Engineering from

government recognized institution

with minimum 10 years’ experience.

 Electrical Engineer with Graduate in

Electrical from government recognized

institution with minimum 10 years’

experience in similar projects.

 Plumbing Engineer with Graduate in

civil from government recognized

institution with minimum 10 years’

experience in similar projects.

 Civil Engineer/Construction manager

with Graduate in Civil Engineering

Sr. no. Criteria Requirements Documentary Evidence

from government recognized

institution with minimum 10 years’

experience in similar projects.

 The consultant shall submit the

documentary evidence for all support

staff like CAD Draftsman, Data entry

operator, accountant, Administrative

clerks etc. to ensure the successful

implementation of the project.

 The consultant may also associate with

HVAC consultant for which the MOU

shall be required to be submitted

along with tender.

The actual no. of resource deployment

shall be based on the project

requirement as agreeable to client.

 Similar assignment means successful completion of consultancy service for design,

supervision & interior designing assignment for multistory office/commercial building with

minimum height of building 15 m above NGL as per commencement letter with all facilitates

such as Plumbing, Electrical, Fire Fighting, Interior work and Air Conditioning etc.

 The credentials of a Bidder’s Associate(s) shall also be considered for the purpose of

satisfying Eligibility Criteria and Technical Evaluation. For the purpose of this RFP,

‘Associate’ shall mean, in relation to the Bidder, an entity who controls, is controlled by, or

is under the common control with such Bidder. The expression “control” means, with

respect to an entity, the ownership, directly or indirectly, of more than 50% (fifty percent)

of the voting shares of such entity. Certificate from a qualified CS /CA/ statutory auditor

shall be provided to demonstrate that a person is an Associate of the Bidder.”

 The projects mentioned by the bidder will not be considered in the absence of the online

submitted documentary evidence as stated above.

 A proposal will be considered unsuitable and will be rejected at this stage if it does not respond

to important aspects of RFP Document and the Terms of Reference or if it fails to achieve the

Minimum Eligibility Criteria.

14. Technical Presentation

 The evaluation committee (“Evaluation Committee”) appointed by the client will witness

the technical presentation of proposals.

 The bidder who qualified minimum eligibility criteria will be eligible for technical presentation.

 The Client will notify the Applicants date and time for presentation.

 The Bidder has to prepare presentation for Proposed assignment with below evaluation criteria.

Sr. no. Criteria Requirements Scoring Max.

Methodology marks

1 Financial Minimum average annual  For avg. turnover = 5 Marks

Capacity turnover from advisory / INR 3.0 Cr: 3 marks

consultancy services of INR 3.0  Avg. turnover

Crore during last five (05) More than 3.0 Cr :

financial years (FY 2020-21, 2021- 5 full marks

2. Relevant The bidder should have  ≥ 128 Cr. & ≤ 160 5 Marks

Experience - 01 experience for completion of

similar assignment for any city Marks

in India having combined total

project value during last Seven assignment:

(07) financial years (FY -2018-19, Marks

 More than 192 Cr.

2022-23, 2023-24 and 2024-25) assignment :

and up to one month prior to last

date of submission of the bid

3. Relevant Additional weightage for ● 1 no. of Green

experience of designing at Building: 03 marks

least 01 Green Building : ● More than 01 no.

Details of projects along with of Green building ;

completion certificate and 05 marks

work order to be provided.

4. Adequacy of Maximum 10 marks :

team proposed (80% marks for

Sr. no. Criteria Requirements Scoring Max.

Methodology marks

requirement and

100% mark for more

Master degree in Architecture

or equivalent and minimum

4.1 Principal Architect

years’ experience after master

Master degree in Architecture

or equivalent and minimum

years’ experience OR

4.2 Senior Architect Bachelor degree in

Architecture and minimum

years’ experience .

Master degree in Architecture or

equivalent and minimum 5 years’

4.3 Junior Architect

Bachelor degree in Architecture

and minimum 10 years’

with Graduate in Civil

Engineering with Master in

Structural Engineering from

4.6 Structural Engineer

government recognized

institution with minimum

years’ experience

with Graduate in Electrical from

government recognized

4.7 Electrical Engineer institution with minimum 10

years’ experience in similar

with Graduate in civil from

government recognized

4.8 Plumbing Engineer institution with minimum 10

years’ experience in similar

with Graduate in Civil

4.9 Civil Engineer Engineering from government

recognized institution with

Sr. no. Criteria Requirements Scoring Max.

Methodology marks

minimum 10 years’ experience

5. Design Design for proposed project:

walkthrough and 3D views

Technical approach Technical approach and

6 and methodology methodology proposed for the

Timeline of Presenting proposal on

7 proposed project

Timeline for completion of task

● The bidder passing minimum eligibility criteria and having highest score on technical

presentation shall be eligible for financial opening.

● The Client will notify the Applicants who secure the highest qualifying score, indicating the date and

time set for opening the Financial Proposals. The notification may be sent by registered letter, or

electronic mail in the name of the Authorized Signatory

● Following enhancement factors will be applied to annual turnover and completion cost of works

to bring them to the base year. The current financial year in which bid is invited shall be

considered as the base year.

Year Financial year Enhancement factor

Base YEAR 2025-26

15. Preparation of Proposals

• Technical Proposal

● Consultant are requested to submit their proposal in English Language only. Any document such

as work order, agreement if available in local vernacular should be substantiated by its English

Translation duly attested by the Authorized Signatory. For the purpose of evaluation, the

English version will be referred to

● In preparing their proposal, Consultant are expected to thoroughly examine the RFP Document,

Material deficiencies in providing the information requested may result in rejection of a

● Applicants should note the Proposal Due Date, as specified in Data Sheet, for submission of

Proposals. Except as specifically provided in this RFP, no supplementary material will be

entertained by the Client, and that evaluation will be carried out only on the basis of Documents

received by the closing time of Proposal Due Date as specified in Data Sheet. Applicants will

ordinarily not be asked to provide additional material information or documents subsequent to

the date of submission, and unsolicited material if submitted will be summarily rejected. For

the avoidance of doubt, the Client reserves the right to seek clarifications in case the proposal

is non- responsive on any aspects.

● The Technical Proposal should provide online, the following information using the attached

Standard forms & Annexures as mentioned in the RFP

o Scanned Curriculum Vitae (CV) signed by the proposed staff or any authorized official of the

Applicant (maximum 7 pages – double sided) for each member

o Project Experience

o Comments and suggestions from the bidder

o For sake of bidding uniformity and transparency, the Consultant must use the minimum

specified personnel classifications/categories and durations for core staff. The actual

staffing may vary depending on the scope of work. The Client reserves the right to change

or modify the core personnel at any time.

Failure to comply with or provide the above listed items in the Technical Proposal may result

in disqualification.

● Technical proposal should be submitted online before the submission date as specified in the

● The Technical proposal shall not include any financial information. Disclosure of financial

proposal in technical proposal will render the bid disqualified

• Financial Proposal

● While preparing the Financial Proposal, Consultant are expected to take into account the

various requirements and conditions stipulated in this RFP document. The proposal shall

include Consultant’s manpower, office, communication charges, reporting charges, travel,

lodging, food, stay, courier, sampling, providing inputs from esteemed dignitaries, coordination

for organization and management of work shop.

● The financial proposal shall inclusive of all taxes, duties, fees levies and other charges imposed

under the applicable laws on the consultant.

● Consultant shall express the price of their services in Indian Rupees, online only in commercial

● The Proposals must remain valid for a period as specified in the Data Sheet. During this period,

the consultant is expected to keep available the professional staff proposed for the assignment.

The Client will make its best effort to complete contract signing within this period. If the Client

wishes to extend the validity period of the proposals, it may ask the Consultant to extend the

validity of their proposals for a stated period. Consultant, who do not agree, have the right not

to extend the validity of their proposals.

16. Submission, Receipt and Opening of Proposals

• Bidding process

● It is mandatory for all applicants to have Class-III digital signature certificate (with both Signing

and Encryption Certificate) from any of the licensed certifying agency (“CAs”) {Applicants can

see the list of licensed CAs from the link for the link www.cca.gov.in} to participate in e-

● To participate in the submission of Bids against the RFP, it is mandatory for the Bidders to get

themselves registered with https://tender.nprocure.com and to have user ID & password which

has to be obtained by submitting an annual registration charge.

● If the Applicant has already registered with the www.tender.nprocure.comand validity of

registration has not expired, then such Applicant does not require fresh registration

• Format and Signing of bid

● The Bidder shall provide all the information sought under this RFP. GUDC will evaluate only

those Bids those are received in the required formats and complete in all respects

• Opening of bids

● This will be two stage process. Online Technical proposal would be opened on the date specified

in the Data Sheet. Further the client will open the financial proposal of the Applicants with

highest score in Technical presentation on the date advised.

● The Financial Proposals will be opened publicly in the presence of Applicants’ representatives

who choose to attend. The name of the Applicants, their technical scores and the proposed

prices will be read aloud and recorded when the Financial Proposals are opened.

● Evaluation Committee will determine whether the Financial Proposals are complete in all

respects, unqualified and unconditional, and submitted in accordance with the terms hereof.

● The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total

cost of services and should be stated in INR only.

● No proposal shall be accepted after the closing time for submission of Proposals

17. Proposal Evaluation

• Technical evaluation

● As part of the evaluation the Technical Proposal submission for Applicants shall be checked for

responsiveness in accordance with the requirements of the RFP and only those Proposals which are

found to be responsive would be further evaluated in detail in accordance with the criteria set out in

this RFP document. Based on the technical factors, each consultant will be evaluated for Minimum

Eligibility criteria and bidder who qualified Minimum eligibility criteria will be eligible for Technical

• Financial evaluation

● The Price bid of the bidder securing highest marks in Technical presentation, under clause no. 14 , as

approved by the technical committee of GUDC, will be opened.

18. Negotiations

● Negotiations will be held at the bid submission address as mentioned in the clause above of this

document. For avoidance of doubt, it is hereby clarified that the Applicants shall be deemed to have

accepted the terms and conditions contained Standard form of Contract and accordingly, there will be

no negotiations regarding the same.

● Negotiations will be scheduled with the bidder. Negotiations will commence with a discussion on the

proposal, proposed methodology, Design, staffing and any other suggestions on improving the ToR.

Agreement must then be reached on the final ToRs, Design, staffing and reporting. Then financial

negotiations will be carried out.

● After successful negotiations with the bidder, GUDC shall issue Letter of Award (LOA) to the bidder for

carrying out the assignment

● No information on the evaluation and ranking of Consultant’ proposal will be disclosed to any person

other than those directly concerned with the selection process. Any consultant who tries to influence

the evaluation, ranking or contract, will be liable to be rejected

19. Award of contract

● After negotiation in accordance with the Clause above or otherwise and final selection of consultant, a

Letter of Award (the “LOA”) shall be issued, in duplicate, by GUDC to the Selected Applicant and the

Selected Applicant shall, within 14 (fourteen) days of the receipt of the LOA, sign and return the

duplicate copy of the LOA in acknowledgement thereof. In the event the duplicate copy of the LOA duly

signed by the Selected Applicant is not received by the stipulated date, the Authority may, unless it

consents to extension of time for submission thereof, cancel the LOA.

● After acknowledgment of the LOA as aforesaid by the Selected Applicant, it shall execute the Contract

within a period of fourteen (fourteen) days from the date of issuance of the LOA. For the avoidance of

doubt, it is clarified that the Selected Applicant shall not be entitled to seek any deviation in the Contract.

● After execution of the Contract with the selected Applicant, the Client shall promptly notify the other

Applicants and return the Bid Security of such Applicants.

● The Consultant is expected to commence the Services on the date not later than 3 weeks from the date

of signing of the Contract or on the date as decided with mutual consent of both the parties (i.e., Client

and Consultant).

● Information relating to the examination, clarification, evaluation and recommendation for the

Bidders shall not be disclosed to any person who is not officially concerned with the process or

is not a retained professional advisor advising the Authority in relation to, or matters arising

out of, or concerning the Bidding Process. The Authority will treat all information, submitted as

part of the Bid, in confidence and will require all those who have access to such material to

treat the same in confidence. The Authority may not divulge any such information unless it is

directed to do so by any statutory entity that has the power under law to require its disclosure

or is to enforce or assert any right or privilege of the statutory entity and/ or the Authority.

21. Proprietary Data

● All documents and other information provided by GUDC or submitted by an Applicant to GUDC

shall remain or become the property of the GUDC. Applicants and the Consultant, as the case

may be, are to treat all information as strictly confidential.

● GUDC will not return any Proposal or any information related thereto.

● All information collected, analyzed, processed or in whatever manner provided by the

Consultant to the GUDC in relation to the Consultancy shall be the property of the GUDC.

22. Terms of Reference

GUDC intends to appoint the consultant for preparation of master plan & design, appointment of

successful bidder through tendering for construction work, architectural, structural, & engineering

services & support during execution for the construction of the above mentioned building including

civil, electrical, Plumbing , Fire Fighting & infrastructural work along with supervision and interior

Basic Requirement of Building “Urban Bhavan”

Basic Amenities

1 TWO BASEMENT PARKING WITH RAMP

2 HIGHER OFFICERS & VIP ENTRY AND HOLLOW PLINTH PARKING FOR HEAD/HIGHER

OFFICERS & VIP, FOYER/ RECEPTION/ CONTROL ROOM

HIGHER OFFICER’S OFFICE, CONFERENCE ROOM, WAITING AREA, VIP LOUNGE

4 OFFICES AND WORK AREA CLUSTERS FOR OTHER STAFF

5 XEROX AND SCANNING ROOM, STORE ROOM, RECORD ROOM, PLOTTER ROOM,

REFRESHMENT AREA, CANTEEN, LUNCH ROOM, LADIES ROOM

GENERAL WAITING ROOMS, DISPLAY AREA

8 TRAINING CENTER

9 OPEN TERRACE WITH ROOF TOP SOLAR

10 IT Control / Central Monitoring Cell

PLOT AREA FOR PALNNING :- 30,000 Sq. Mt. (Plot Layout Plan Attached)

Following are the list of tentative offices under UD&UHD, planned in Urban Bhavan :

1 Gujarat Urban Development Mission

2 Commissioner, Municipality Administration

3 Gujarat Urban Development Company Ltd.

4 Affordable Housing Mission

5 Swachch Bharat Mission Urban-Gujarat

6 Gujarat Urban Livelihood Mission

7 RCM-Gandhinagar Zone

8 Gujarat Town Planning Consultancy Limited

9 Gujarat Municipal Finance Board

10 Gujarat State Fire Prevention Services

PART A: General Scope of Work for Design and supervision of Urban Bhavan Building & Site

Development including but not limited to

The scope of work included for designing building including Architectural, electrical, plumbing, Fire

Fighting with detailed architectural and engineering design including complete site development with

all infrastructural services e.g. roads and pavement, pathways, SWD, drainage, water supply, street

light, Landscaping, signages and sculptures / art installation if any etc.

Part-I : Assessment and Feasibility :

i. To coordinate with client and identify the actual area requirement for each offices considering

Latest DP & DCRS of Government.

ii. To coordinate with all stakeholders for taking consent for actual area requirement

iii. To co ordinate with respective authority including Airport authority for height permissibility

iv. Prepare the feasibility report including conceptual planning, block cost and submit the

inception report for taking in-principal approval

Part-IIA. Architectural Services: -

v. During designing works, the consultant will deploy required adequate staff on project site

vi. To prepare detailed architectural/ construction drawings including plan, elevation and cross

sections of the work.

vii. Prepare drawing as per byelaws for plan approval from competent government authority and

get approval from competent Government authority.

viii. Consultant should have to produce rajachitthi before commencement of work & Building Use

permission after completion of work.

ix. To prepare working construction drawings for the all Buildings, boundary wall, security cabin,

parking and other additional services etc. including plans, elevation, cross section.

x. To prepare site development plan including landscaping, infrastructure and roads & pathways

within the plot .

xi. To provide additional copies of plans as and when required for execution.

xii. To prepare detailed drawings of compound wall, grills, entrance gate, etc.

xiii. To examine the existing water supply and drainage system surrounding the plot, if any

including providing new one/strengthening if necessary.

xiv. Proof checking of structural designs of all structures from R& B design circle, Gandhinagar

considering seismic zone.

xv. vision of works if as and when required.

xvi. To design the building sound, safe, cyclone and earthquake resistant, to bring the building

into functionally good condition using relevant National IS code, prevailing GDCR and NBC

code sound engineering practice.

xvii. The consultants shall prepare & provide necessary detailed Architectural working drawings.

Prepare building drawing as per execution, modification, alteration, in the building.

xviii. Certification of completion of work done by contracting agency as various stages covering

quality aspect.

xix. Soil Exploration data will be in the scope of consultant.

xx. The consultants shall provide independents assessment on the quality of all the works

xxi. Consultant shall provide six copies of following reports covering all structures to Engineer in

charge with necessary supporting documents.

1. Inventory of building, site plan, building plan etc.

(ii) Structural Engineering Drawings.

2. Working drawings.

(iv) Architectural drawings.

(v) Basic services like electrical, Plumbing, firefighting drawing

Part-IIB Green Building Certification (IGBC / LEED)

The Consultant shall integrate Green Building principles into the planning and design of the Building

and facilitate certification under either IGBC (Indian Green Building Council) or LEED (Leadership in

Energy and Environmental Design) rating system, as approved by the Client.

1. Target Rating

Recommend suitable rating system (LEED BD+C / IGBC Green New Buildings / IGBC Green

Government Buildings).

Propose and secure approval for minimum target certification level (e.g., Gold / Platinum).

2. Design Integration

Incorporate sustainability strategies at concept, schematic, and detailed design stages including:

 Energy efficiency and passive design

 Water efficiency and reuse systems

 Sustainable materials and waste management

 Indoor Environmental Quality (IEQ)

 Site planning and heat island mitigation

 Renewable energy integration (where feasible)

3. Energy & Environmental Analysis

 Conduct energy simulation and daylight analysis.

 Perform water balance and conservation calculations.

 Undertake embodied carbon/material assessment (if applicable).

 Ensure compliance with ECBC and relevant national/state regulations.

4. Documentation & Certification Process

 Register the project with IGBC / LEED

 Prepare and submit all required documentation, calculations, narratives, and drawings

 Coordinate with Client, PMC, and contractors for compliance during construction

 Address review comments and facilitate award of certification

5. Construction Phase Support

 Conduct site inspections for sustainability compliance.

 Review material submittals for green compliance.

 Provide commissioning coordination support.

Part III Detail Cost Estimation and Procurement Support

 Provide detailed bill of quantities (BoQ), material specifications, and cost estimates for the entire

scope including landscape works, civil works, Art / sculptures installations, digital infrastructure

 The consultant shall advice Authority on best-fit bidding strategy, pre-qualification criteria,

bidding procedures, evaluation and selection criteria and tender procedure and submit Draft

Tender Papers accordingly.

 Consultant shall recommend the critical parameters for evaluation of the Bids to GUDC including

but not limited to technical and financial qualification criteria and Bid evaluation parameters.

Upon finalization of these parameters by GUDC, Consultant shall include the same in the Bid

 During procurement assistance, consultant shall provide support in pre bid meeting and submit

draft pre bid query compliance report.

 Consultant shall assist process the Bids, for selection of the successful bidder through

appropriately scrutinizing and evaluating the Bids and submit Technical and Financial evaluation

report along with recommendation for award of work.

 The Consultant shall provide (GFC) Good for construction drawings in both AutoCAD and pdf

format along with bill of quantities with estimated cost with clear technical specifications,

wherever required.

 All raw materials, fittings, fixtures, equipment, gadgets etc. shall be recommended of acceptable

and reputed brands with proper warranty terms for execution.

 The consultant shall also prepare a detailed execution timeline and design phasing plan.

 Ensure compliance with safety, durability, environmental sensitivity, and accessibility norms.

Part-IV Supervision and Implementation Support

 During execution works being carried out by the contractor, the consultant will deploy required

adequate staff on project site.

 Review of Design/drawings and detail DPR.

 Conduct site inspections for sustainability compliance for LEED / IGBC whichever is considered.

 Review material submittals for green compliance.

 Provide commissioning coordination support for LEED / IGBC whichever is considered.

 Assist in final submission and certification closure for LEED / IGBC whichever is considered.

 The consultant shall develop a phase wise plan and strategies for the contractor encompassing

pragmatic timelines for all major milestones of the Project development.

 The Consultant shall prepare and present to the Authority detailed GFCs based on site conditions

and update these as work progresses

 To obtain the identification and list of all the statutory approvals, licenses and permits required to

be taken for the Project including those required for execution.

 Assistance to be provided to apply for and obtain all the statutory approvals, licenses and permits

required to commence the execution of the works at site. Financial implication with respect to the

Statutory Fees or license charges will be borne by the Authority, as per actual.

 The consultant shall check shop drawings and mockups prepared by Contractors and suggest

changes and give approvals.

 Day to Day supervision will be carried out by a consultant.

 The agency shall undertake necessary coordination works with other stakeholders and other

Implementing Agencies.

 Oversee the work of the Implementing Agency and support the Authority through provisioning of

timely and reliable status reports to enable decision making and effective Project control.

 Organize periodic meetings at the site and office of the Authority and discuss site conditions

bottlenecks faced in terms hindrances, time overruns, dependencies and any other important

 Monitor the progress milestones and recommend on the completion of milestones of the

Implementing Agency.

 The consultant shall monitor the design and construction obligations of all Implementing Agencies.

 Handholding support to the Authority during various meetings/interactions as well as support the

Authority in preparation of project specific presentations, project specific proposals, procurement

outcomes, budget utilization report, drafting application for various approvals from concerned

 Suggest modifications in the Implementing Agencies work program method statements, material

sources etc., including activity scheduling and resource programming.

 Also, to work as client’s QA/QC Engineer.

 To witness all the required tests of material as per the relevant standards and tender provisions

and submit recommendations.

 To witness factory inspection (if required) to ensure the quality of the material before dispatch

and submit the recommendations.

 To prepare the checklist of QA/QC of all the material to ensure the quality aspects.

 To ensure the quality standards as per relevant norms and tender provisions for both material and

 To ensure the execution at site by maintaining all the safety standards to avoid any accidents.

 To issue notice to the contractor under intimation to client for any deficiency in quality or

workmanship found during execution and get it rectified as per relevant standards and norms.

 No inferior or below standard material/works to be allowed at site.

 The Consultant shall direct the Implementing Agencies to take all necessary steps including those

mentioned in the respective contract to protect the environment on and off the site which arise

due to construction operations and execution at site.

 Contract management and support in certification of milestones of the respective part of the

Project; including physical supervision at site and actual contractor bill certification.

 The consultant shall share prepare and issue Monthly progress status on the work done by the

implementing agency. The consultant shall assist the Authority in taking over the works from the

Implementing Agency for each section, in particular by preparing list of punch-points and

deficiencies which need to be corrected/completed.

 The consultant shall oversee the work of the Implementing Agencies and support the Authority

through provisioning of timely and monthly status reports to enable decision making and effective

Project control.

 To Inspect completed works on receipt of a notice and advice Authority if the Implementing

Agencies has discharged all its obligations and if a completion certificate can be issued by the

 Keep the Authority informed about compliance or any variance from the completion schedule and

recommend to the Authority steps or amendments (if any) required to the ensure timely

completion of the construction of the Project

 The consultant shall advise the Client on getting the defects rectified from the respective

contractor during the defect liability period specified in the respective contract works and issue

recommendation for issuance of successful completion of defect liability certificate to contractor.

 GUDC shall help for any Client approvals, statutory approvals, permissions including permission

for working in night times, etc. However, the co-ordination for the same shall be done by the

 Check and certify the as-built drawings including services and structures as submitted by the

contractor. To prepare and submit completion reports as per drawings.

 Certification for contractor’s bill, recording of measurement sheet and payment recommendation

will be in the scope of consultant.

 Consultant shall prepare a final report with specific recommendations for procedure to be adopted in

Above all scope includes timely delivery of final approved drawings so that progress can be

maintained as per mile stone given to the contractors. If this condition is not fulfilled, the appropriate

penalty will be levied to consultant.

The scope under this phase of the assignment shall include, inter alias, the following.

i. Consultant shall have to obtain NOC from ASI, Railway, and Airport Authority of India &

Environmental NOC if required.

ii. To furnish completion plan of the building including all services on completion of the project

along with a complete set of design calculations and structural drawings to form a permanent

record for GUDC.

iii. Consultant shall have to obtain NOC for firefighting system & lift from competent authority.

iv. To obtain building use permission.

v. Consultant has to give following certificate

1) Minimum 50 years structural life of Building

2) Fire resistant of building

3) Thermal and energy performance certificate

4) Flood, earthquake, cyclone, & natural calamities resistant

5) Structural stability of building

6) Completion certificate.

PART B: General Scope of Work for interior designing work of Urban Bhavan Building including but

GUDC intends the consultant to prepare a comprehensive interior design scheme for Urban Bhavan.

The objective is to develop a functional, aesthetically coherent, and cost-effective interior

environment that reflects the institutional identity of the organization while ensuring efficiency,

durability, and compliance with relevant standards.

The consultant shall undertake the design in close coordination with the Client and relevant

stakeholders to ensure that operational requirements, spatial functionality, and design expectations

are fully integrated into the final design.

2. Objectives of the Assignment

The key objectives of the consultancy are:

• To prepare a concept-driven interior design scheme for the administrative building.

• To create efficient, ergonomic, and functional office spaces aligned with organizational hierarchy

• To define material palettes, color themes, furniture layouts, and lighting design.

• To prepare detailed interior design drawings and technical specifications for implementation.

• To prepare Bill of Quantities (BoQ), cost estimates, and tender documentation for execution of

the interior works.

• To integrate sustainable design principles and green building requirements within the interior

Stage 1 – Data Collection and Requirement Assessment

The Consultant shall undertake a detailed understanding of the project requirements including:

• Review of architectural drawings, structural drawings, and MEP layouts of the building.

• Understanding departmental functional requirements, staff hierarchy, and operational workflow.

• Identification of space allocation requirements including offices, meeting rooms, reception,

waiting areas, workstations, collaborative spaces, service areas, and circulation spaces.

• Conducting meetings with Client representatives and key stakeholders to understand operational

• Requirement Assessment Report

• Functional Space Planning Framework

Stage 2 – Concept Design Development

The Consultant shall prepare conceptual interior design options reflecting the identity and functional

requirements of the organization.

Key tasks include:

• Development of interior design concept themes

• Preparation of space planning layouts and furniture arrangements

• Development of interior design concept boards and design narratives

• Identification of material palettes, textures, and finishes

• Development of colour themes aligned with institutional branding

• Conceptual lighting design and ceiling concepts

• Preparation of 3D visualisations and perspective views

The concept design shall be presented to the Client and refined through stakeholder consultations

until final approval is obtained.

• Concept design report

• Space planning drawings

• Mood boards and material palette concepts

• 3D views and visualisations

• Design presentation to stakeholders

Stage 3 – Detailed Interior Design, Material Specification, BoQ and Cost Estimates

Based on the approved concept design, the Consultant shall prepare comprehensive detailed interior

design documentation required for implementation.

Key tasks include:

• Detailed Interior Design Drawings

• Detailed floor layout and workstation planning

• Reflected ceiling plans

• Lighting layouts

• Flooring layouts and patterns

• Wall treatment and cladding details

• Reception areas and feature wall designs

• Furniture layouts and workstation modules

• Meeting room and conference room design

• Signage and wayfinding system

• Interior décor elements and artwork guidelines (if required)

Material and Finish Specification

• Specification of flooring materials

• Wall finishes and cladding materials

• Ceiling systems and acoustic solutions

• Furniture materials and finishes

• Lighting fixtures and accessories

• Hardware and interior accessories

Colour Themes and Interior Palette

• Preparation of final colour palette and interior theme document

• Interior finish schedules

• Furniture and fixture schedules

Bill of Quantities and Cost Estimates

• Preparation of detailed quantity take-offs for interior works

• Preparation of Bill of Quantities (BoQ)

• Preparation of cost estimates based on prevailing Schedule of Rates or market benchmarks

• Identification of cost optimization opportunities where required

• Detailed interior design drawings

• Material specification and finish schedules

• Colour palette and theme document

• Bill of Quantities (BoQ)

• Cost estimates

Stage 4 – Tender Documentation

The Consultant shall prepare the tender documentation required for procurement and execution of

interior works.

Key tasks include:

• Preparation of technical specifications for all interior works

• Preparation of tender drawings

• Preparation of Bill of Quantities for tendering purposes

• Preparation of technical conditions and implementation requirements

• Support to the Client in tender evaluation (if required)

• Tender document package

• Issued-for-tender drawings

• Technical specifications

4. Green Building and Sustainability Compliance

The interior design shall incorporate green building principles and sustainable design strategies. The

Consultant shall ensure alignment with green building certification systems such as IGBC or LEED

where applicable.

Key aspects include:

• Selection of low-VOC paints, adhesives, and materials

• Use of environmentally sustainable materials and certified wood products

• Integration of energy-efficient lighting systems

• Consideration of daylighting optimisation and glare control

• Integration of indoor air quality improvement strategies

• Selection of water-efficient fixtures where applicable

• Promotion of recyclable and locally sourced materials

The consultant shall provide documentation supporting green building compliance requirements.

• Green building compliance report

• Sustainable material recommendations

• Documentation supporting IGBC / LEED compliance (whichever is applicable)

5. Stakeholder Consultation

The Consultant shall conduct periodic consultations with:

• Client representatives

• Administrative staff representatives

• Architectural and engineering teams

• Project management team

The interior design shall comply with:

• National Building Code (NBC)

• Fire safety norms

• Accessibility guidelines (barrier-free design)

• Relevant IS standards

• Workplace ergonomics standards

• Applicable green building standards (IGBC / LEED)

 The proposal shall include but not limited to Consultant’s manpower, office, communication

charges, reporting charges, travel, lodging, food, stay, courier, sampling, providing inputs from

esteemed dignitaries, any tests, etc, and misc. costs for this work.

 The scope also includes the public consultation at every required stages like pre construction,

during construction and post construction activities.

23. Payment Terms & Condition

A. For Designing & Supervision work of Office Building

Consultancy Fees in % (net

Sr. DPR/DTP approved cost and

No. final contract price of the

Project whichever is less)

Stage 1 : Submission of Master Plan and Concept

Design and on according in principle approval

Stage 2 : AA/TS : On approval of DPR and issuance

Stage 3 : Procurement: On appointment of

Stage 4 : Design: release of final Working

Stage 5 : Execution stage (Supervision) 35% (for the total construction

5 Payment in proportionate to physical progress of period: proportionate to actual

work at site. site work progress)

On successful Completion of work and & obtaining

B.U. permission from competent authority.

On issuance of successful completion of Defect

liability certificate

B. For interior designing work of office building

Consultancy Fees in % (net

Sr. DPR/DTP approved cost

No. and final contract price of

the Project whichever is

less) excluding GST

Stage 1 : Submission of Master Plan and Concept Design

and on according in principle approval

Stage 2 : AA/TS : On approval of DPR and issuance of AA

3 Stage 3 : Procurement: On appointment of contractor 10%

4 Stage 4 : Design: release of final Working drawings/GFC 10 %

Stage 5 : Execution stage (Supervision) 35% (for the total

Payment in proportionate to physical progress of work at construction period:

site. proportionate to actual site

6 On successful Completion of work 15%

On issuance of successful completion of Defect liability

Annexure – 1: Bid Covering letter

[Location, Date]

To Managing Director

Gujarat Urban Development Company Ltd.

Karmayogi Bhavan, Block-1, B1 Wing, Ground Floor,

Sector-10/A, Gandhinagar-382010,

RFP dated [date] for enplanement of consultant for [name of assignment]

With reference to your RFP Document dated [date], we, having examined all relevant documents and

understood their contents, hereby submit our Technical Proposal for selection as [name of

assignment]. The Proposal is unconditional and unqualified.

If negotiations are held during the period of validity of the Proposal, we undertake to negotiate in

accordance with the RFP. Our Proposal is binding upon us, subject only to the modifications resulting from

technical discussions in accordance with the RFP.

We understand you are not bound to accept any Proposal you receive. Further:

1. We acknowledge that GUDC will be relying on the information provided in the Proposal and the documents

accompanying the Proposal for empanelment of consultant, and we certify that all information provided in

the Proposal and in the supporting documents is true and correct, nothing has been omitted which renders

such information misleading; and all documents accompanying such Proposal are true copies of their

respective originals.

2. This statement is made for the express purpose of empanelment of consultant for the aforesaid Project.

3. We shall make available to GUDC any additional information it may deem necessary or require for

supplementing or authenticating the Proposal.

4. We acknowledge the right of GUDC to reject our application without assigning any reason or otherwise

and hereby waive our right to challenge the same on any account whatsoever.

5. We certify that in the last 3 (three) years, we have neither failed to perform on any contract, as evidenced

by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration

award against the Applicant, nor been expelled from any project or contract by any public authority nor

have had any contract terminated by any public authority for breach on our part.

6. We declare that:

a) We have examined and have no reservations to the RFP, including any Addendum issued by the Authority;

b) We do not have any conflict of interest in accordance with the terms of the RFP;

c) We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice, as defined in the RFP

document, in respect of any tender or request for proposal issued by or any agreement entered into with

GUDC or any other public sector enterprise or any government, Central or State; and

d) We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will

engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive

7. We understand that you may cancel the selection process at any time and that you are neither bound to

accept any Proposal that you may receive nor for empanelment of consultant, without incurring any liability

to the Applicants

8. We certify that in regard to matters other than security and integrity of the country, we or any of our

affiliates have not been convicted by a court of law or indicted or adverse orders passed by a regulatory

authority which would cast a doubt on our ability to undertake the Consultancy for the Project or which

relates to a grave offence that outrages the moral sense of the community.

9. We further certify that in regard to matters relating to security and integrity of the country, we have not

been charge-sheeted by any agency of the Government or convicted by a court of law for any offence

committed by us or by any of our affiliates. We further certify that we have not been barred by the central

government, any state government, a statutory body or any public sector undertaking, as the case may be,

from participating in any project or bid, and that any such bar, if any, does not subsist as on the date of this

10. We further certify that no investigation by a regulatory authority is pending either against us or against

our affiliates or against our MD or any of our Directors/ Managers/ employees.

11. We hereby irrevocably waive any right or remedy which we may have at any stage at law or howsoever

otherwise arising to challenge or question any decision taken by GUDC in connection with the empanelment

of consultant or in connection with the selection process itself in respect of the abovementioned Project.

12. We agree and understand that the proposal is subject to the provisions of the RFP document. In no case,

shall we have any claim or right of whatsoever nature if the consultancy for the Project is not awarded to us

or our proposal is not opened or rejected.

13. In the event of our being selected as empaneled consultant, we agree to enter into a Contract in

accordance with the contract prescribed in the RFP. We agree not to seek any changes in the aforesaid form

and agree to abide by the same.

14. We have studied RFP and all other documents carefully. We understand that except to the extent as

expressly set forth in the Contract, we shall have no claim, right or title arising out of any documents or

information provided to us by GUDC or in respect of any matter arising out of or concerning or relating to

the selection process including the award of consultancy.

15. This Technical Proposal read with the Financial Proposal shall be binding on us.

16. We agree and undertake to abide by all the terms and conditions of the RFP Document.

We remain, Yours sincerely, Signature

Name and Title of Authorized Signatory: Name of Firm:

(Name and seal of the Applicant/Member in Charge)

Annexure – 2: Power of Attorney

Know all men by these presents, We, [name of organization and address of the

registered office] do hereby constitute, nominate, appoint and authorize Mr / Ms (name and

residing address), who is presently employed with/ retained by us and holding the position of

[designation] as our true and lawful attorney (hereinafter referred to as the “Authorized

Representative”), with power to sub- delegate to any person, to do in our name and on our behalf, all such

acts, deeds and things as are necessary or required in connection with or incidental to submission of our

Proposal for and selection as consultant for _______________________________________under

SJMMSVY to be conducted by Gujarat Urban Development Company Ltd. (the “Authority”) including but not

limited to signing and submission of all applications, proposals and other documents and writings,

participating in pre-bid and other conferences and providing information/ responses to the Authority,

representing us in all matters before the Authority, signing and execution of all contracts and undertakings

consequent to acceptance of our proposal and generally dealing with the Authority in all matters in

connection with or relating to or arising out of our Proposal for the said Project and/or upon award thereof

to us until the entering into of the Contract with the Authority.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused to be

done by our said Authorized Representative pursuant to and in exercise of the powers conferred by this

Power of Attorney and that all acts, deeds and things done by our said Authorized Representative in

exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, [name of organization], THE ABOVE NAMED PRINCIPAL HAVE EXECUTED

THIS POWER OF ATTORNEY ON THIS [date in words] DAY OF [month] [year in ‘yyyy’ format].

For [name and registered address of organization]

[Signature] [Name] [Designation]

1. [Signature, name and address of witness]

2. [Signature, name and address of witness]

[Signature] [Name] [Designation] [Address]

Annexure – 3: format of CA Certificate

TO WHOMSOEVER IT MAY CONCERN

This is to certify that as per Audited Financial Statements of (“Name of Single Entity Bidder”) for the period (FY

2020-21), (FY 2021-22), (FY 2022-23) , (FY 2023-24) & (FY 2024-25) the other relevant documents maintained

by (“Name of Bidder”) Net Worth, Profit and Turnover for the said Five financial years.

In INR in crore

Certificate from the Statutory Auditor

This is to certify that [name of company] [registered address] has received the payments shown above

against the respective years.

Unique Document Identification Number (UDIN):

Name of Authorized Signatory:

Registration No:

Signature of Authorized Signatory:

Seal of Audit firm:

The Bidder shall attach copies of the balance sheets, financial statements and Annual Reports for 5 (Five)

financial years as mentioned above. The financial statements shall:

● be audited by a statutory auditor;

● be complete, including all notes to the financial statements; and

● correspond to accounting periods already completed and audited (no statements for partial

periods shall be requested or accepted).

Annexure – 4: Work Experience

[Using the format below, provide information on each assignment for which your firm was legally

contracted as a corporate entity]

Assignment Name Approx. value of the contract (in INR in

Country: Duration of assignment (months):

Location within country:

Name of Client & Address:

Type of Study: Approx. value of the services provided by

your firm under the contract (in INR in

In accordance with the clause of Technical Crore);

Eligibility Criteria

Start Date (Year):

End Date (Year)

Name of Associated Consultant, If any:

Narrative Description of Project:

Description of actual services provided by your staff within the assignment:

Annexure – 5: Curriculum Vitae of Core Team Members

From To Company Position Held

5. Brief Profile

8. Countries of ●

Work Experience

10. Details of Work Experience

Nature of Work: Year:

Location: Company: Position Held:

Activities Performed:

Nature of Work: Year:

Location: Company: Position Held: Main features:

Activities Performed:

I, certify that to the best of my knowledge and belief, this CV correctly describes myself, my

qualifications, and my experience. I understand that any willful misstatement described

herein may lead to my disqualification or dismissal, if engaged.

Additionally, I also certify that I shall be available for the entire duration of the contract.

Signature of staff member Day/Month/Year

Annexure – 6: Financial Bid

(To be filled online only)

Annexure 7: Format of Bank Guarantee for EMD

[To be on non-judicial stamp paper of Rupees Three Hundred Only (INR 300/-) or appropriate value as per Stamp Act

relevant to place of execution, duly signed on each page. Foreign entities submitting Bid are required to follow the

applicable law in their country]

Reference No. ……………. Bank Guarantee No. ……………. Dated: …………….

EMD BANK GUARANTEE FORMAT FOR TENDER /TENDER No._____________

Whereas M/s. __________________________________________________(hereinafter called the Tenderer) is

desirous and preferred to tender for works in accordance with the terms and conditions of tender for the work of

__________ and where as We, Bank, agree to give the tenderer a guarantee for the Earnest Money.

1. Therefore, we hereby affirm that we are guarantors on behalf of the Tenderer up to total

undertake to pay to GUDC Ltd. ,Gandhinagar _______________________________________________up to his

first written demand, without demur, without delay and without the necessity of a previous notice of judicial or

administrative procedures and without the necessity to prove to the Bank the defects or shortcomings or debits

of the contractor any sum within the limit of Rs. _________________.

2. We further agree that the Guarantee herein contained, shall remain in full force and effect during the period

that would be taken for the acceptance offender.

However, unless a demand of claim under this guarantee is made on us in writing on or before the

_____________________ (Date to be specified - will not be less than 180 days from the stipulated date of

receiving the tender) we shall be discharged form all liabilities under this guarantee thereafter.

3. We undertake not to revoke the guarantee during it currency except with the previous consent of the Vice

President ___________________Division __________________________in writing.

4. We lastly undertake not to revoke the guarantee for any charge in constitution of the Tenderer or of the Bank.

Date Signature & Seal of Guarantor ________________________

 The Earnest Money submitted in the form of Deposit-At-call receipt shall need minimum validity of six months

from the last date of online submission of tender. Tender not supported with tender fee, Earnest Money

&documents and not submitted in electronic format (by scanning) while uploading the bid shall be rejected as

NON Responsive. If the tenderer modifies or withdraws his tender, the Earnest Money (in case of EMD

exemption certificate, proportionate amount equivalent to EMD of a particular tender) shall be forfeited and

the tenderer may be disqualified from tendering for future works under the Government.

 The Earnest Money will be returned to the unsuccessful tenderers. The Earnest Money will be returned to the

successful tenderer after he furnishes security deposit and duly enters into the contract.

 Within Ten days or within such time as maybe decided by the Tender Inviting Authority from date of receipt of

the Letter accepting his tender, the successful tenderer shall furnish the required security deposit and attend

the office of the Tender Inviting Authority for execution of the contract documents. If he fails to furnish the

security deposit or execute the contract document, his Earnest Money (in case of EMD exemption certificate

equivalent amount there from) shall be forfeited and action to blacklist the contractor will be initiated without

(Vide R & B.D. G. R. No. Misc. 1097-90-1091-97 -ZJC dated 4-10-97)

Name of Authorized Person

(Signature & Seal of the Bidder)

Annexure 8: Format of Bank Guarantee for Security Deposit Bank Guarantee

[To be on non-judicial stamp paper of Rupees Three Hundred Only (INR 300/-) or appropriate value as

per Stamp Act relevant to place of execution, duly signed on each page. Foreign entities submitting Bid

are required to follow the applicable law in their country]

Reference No. ……………. Bank Guarantee No. ……………. Dated: …………….

(On stamp paper of Rs.300/-)

(The date of this bond must not be prior to the date of the instrument in connection with which it is

Surety (Scheduled or Nationalized Bank) ________________________________

Sum of bond (express in words and figures) ______________________________

Contract No. and date of contract ______________________________________

KNOW ALL MEN BY THESE PRESENTS THAT WE, THE PRINCIPALS AND SURETY above named are held and

firmly bound up-to the__________________ hereinafter called the Employer in the amount stated for

payment of which’ sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators and

successors jointly and severally, firmly by these presents subject to the provisions of which the aforesaid

Contractor on demand and without demand on a claim being made by the Employer.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the principals have entered in to a contract with

the Employer numbered and ‘dates as shown above and hereto attached for the execution of

NOW THEREFORE, if the Principal shall well and truly perform and fulfill all the undertakings, covenants, terms,

conditions of agreement of said contact during the original terms of the said Contract and any extensions

thereof that may be granted by the Employer with or without notice to the surety and during the life or any

guarantee required under the contract and shall also well and truly perform and fulfill all the Undertakings,

covenants, terms, conditions of agreement of any all duty and unduly authorized modifications of said

Contract that may hereafter be made, notice of which modifications to the surety being hereby waived or shall

pay over, make good and reimburse to the Employer all loss and damages which the employer may sustain by

reason of failure or default on the part of said Principal so to do.

We_____________________________________________ further agree that the guarantee herein Contained

shall remain in full force and effect during the period that would be taken for the validity of the said Contract,

and that it shall continue to be enforceable till all the dues of the employer under or by virtue of the Contract

have been fully paid and its claims satisfied or discharged or till the Employer certifies that the terms and

conditions of the Contract have been fully and properly carried out and work is completed by all means by the

said Contractor and accordingly discharges the guarantee. Failing which Employer is at liberty to forfeit the

performance Security and recover the amount by way of invocation/encasement. Unless a demand or claim

under this guarantee is made on us in writing on or before the

__________________________________________ we shall be discharged from all liability under this

guarantee thereafter.

IN WITNESS WHERE OF, the above bounded parties have executed this instrument under their several seals

on the date indicated above the name and corporate seal, of each corporate partly being hereto affixed and

these presents duly signed by is undersigned representatives, pursuant to authority of its governing body.

In the presence of witness individual

By _____________________ affix Corporate Seal

Attested Corporate Surety

Business address

Affix by ______________________________ Corporate Seal

For and on behalf of the Employer

Annexure 9 - CONTRACT AGREEMENT

This agreement, made on ________, between Gujarat Urban Development Company Limited (CIN:

U75140GJ1999SGC036051) through its Vice President (P) having its registered office at Karmayogi

Bhavan, Block-1, B1 Wing, Ground Floor, Sector-10/A, Gandhinagar-382010, Gujarat. (Here in after

called the “Employer” on the one hand) and __________ having its registered office ______________

(Hereinafter called as “Architectural Consultants”, on the other hand)

(a) The Employer has requested the Architectural Consultants to provide certain consulting

services for the “_____________” as defined in the Broad Scope of work and Terms of

Reference mentioned with the LOI mentioned hereunder. (hereinafter called the “Services”);

(b) The Consultants, having represented to the Employer that they have required professional

skills, personnel and technical resources and agreed to provide the Services on the terms and

conditions set forth in this contract;

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this

(a) Request for proposal

(b) Notice to proceed with the works;

(c) The Contract Agreement

(d) General Condition of Contract

(e) Special Condition of Contract

(f) Security Deposit submitted by the Consultant

(g) Insurance Policy by the consultant

(h) Organization chart of the Consultant

2. The mutual rights and obligations of the Employer and the Architectural Consultants shall be

as set forth in the Contract agreement, in Particular:

(a) The Architectural Consultants shall carry out the Services in accordance with the

provisions of the contract and agreement; and

(b) The Employer shall make payments to the Architectural Consultants in accordance

with the provisions of the contract.

IN WITNESS WHEREOF, the Parties hereto have caused this contract to be signed in their

respective names as of the day and year first above written.

The Common Seal of Employer,

Vice President (P), Gujarat Urban Development Company Limited, Gandhinagar, Gujarat.

Was hereunto affixed in the presence of:

Signed & Sealed,

NON- BLACKLISTING DECLARATION

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF)

On Rs. 300 Stamp Paper

Sub: Undertaking in regard to Stop Deal / Black List/Debarred/involved in

Arbitration/involved in litigation thereof.

We hereby state that _________________________ (Company Name) is not

blacklisted/Debarred/involved in Arbitration/involved in litigation from Central or any State

Government or any Public sector undertaking in India during last three financial year and as on bid

Dated the......................... [Day of the Month] day of......................... [Month, year]

Name of Authorized Person

Sign & Stamp of Bidder