Light Weight Track Measuring Trolley(LWTMT)

Special Eligibility Criteria

1. 1

   Supply to be strictly as per specifications document uploaded with this tender.

   Confirmation required
2. 2

   The bidder should submit the satisfactory past performance credentials of supplying minimum 10% of the tendered quantity of the same/similar item (Similar means Track measuring system able to measure track geometry parameters as available in enclosed specification documents) to any Zonal Railways/Production Units etc. within last 03 (three) Financial Years and current Financial Year up to the date of tender opening. Only such offers shall be eligible for placement of order. The bidder should submit documentary proof i.e. R- Note, Inspection Certificate along with supplied PO, CRN/CRAC of GeM Contract etc. in support of their claim of credentials/past performance along with offer. If the bidder submits only the PO copies, then Railway reserves the right to verify the performance against such POs from the IMMS database. Only if satisfactory performance is found against such completed POs, then only the performance shall be considered as eligible.

   Document requiredConfirmation required
3. 3

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS").

   Document optionalConfirmation required

Check List

1. 1

   Have you quoted cost of Basic machine, essential services, AMC service, etc. It is mandatory to submit offers against all these items, otherwise offer will not be considered for inter-se ranking.
2. 2

   Have you attached documents to prove your eligibility and past performance as per tender requirement?
3. 3

   Have you attached certification of Local content from statutory auditor/ Cost Accountant?
4. 4

   Have you quoted warranty oblications as per tender requirement?
5. 5

   Have you quoted delivery period correctly and precisely?
6. 6

   Have you submitted all supporting documents required?
7. 7

   Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD? If not, are you ready to pay Security Deposit?
8. 8

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If yes,have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
9. 9

   Have you furnished the statement of deviations?[preferably nil]
10. 10

    Have you quoted the discount if any in the specified column only in IREPS?
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
13. 13

    Firm to indicate make-model-brand offered, if any.
14. 14

    Have you kept your offer valid for 120 days?

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range.

   Confirmation required
3. 3

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
4. 4

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

   Confirmation required
5. 5

   HSN CODE 9031 [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Confirmation required
6. 6

   Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

   Confirmation required
7. 7

   For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part- B of "SR TENDER CONDITIONS" attached to this tender document.

   Confirmation required
8. 8

   Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

   Document requiredConfirmation required
9. 9

   1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behavior by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid-rigging and can even order the parties to cease and desist.

   Confirmation required
10. 10

    a) FOR : DESTINATION. BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED. b) Door delivery shall be made to the consignees along with Delivery Challan Postal Address of the Consignees are: (i) SSE/PWAY/STM,BBQ O/o The DSK/PWI/WST, Washermanpet, Near Washermenpet Railway Station, Chennai,Tamilnadu-600021 Southern Railway (ii) SSE/PWAY/STM/PGT O/o Senior Section Engineer/P Way/STM/PGT, Melepuram Old Railway Colony, Olavakkode, Palakkad, Kerala-678002 Southern Railway (iii) SSE/PW(STM)/QLN O/o The Senior Section Engineer, (STM) Small Track Machine Unit, QAC Road, Near Railway Kalyana Mandapam, Kollam, Kerala-691001. Southern Railway (iv) SSE/STM/ED, O/o SSE/STM/ED, Railway Hospital Road, Railway Colony, Erode, Tamilnadu-638002 Southern Railway (v) SSE/PW/STM/TPJ, O/o The Senior Section Engineer/P.Way/Small Track Machine Unit, Trichchirappalli, Near Tiruchchirappalli Railway Junction, Tamilnadu-620001. Southern Railway (vi) SSE/PWAY/STM/MDU O/o the SSE/PWAY/STM/MDU, SSE/PWAY/MG/MDU Office Complex, Railway Colony, Madurai, Tamil nadu- 625016. Southern Railway, Southern Railway GST No. 33AAAGM0289C1ZQ (Tamilnadu) 32AAAGM0289C1ZS (Kerala)

    Confirmation required
11. 11

    Failure consequences: : In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods and/or Service as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to Security Deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Confirmation required
12. 12

    Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "SR TENDER CONDITIONS", "SPECIAL and OTHER CONDITIONS" specified in this tender document/attached to this tender document.

    Confirmation required
13. 13

    SECURITY DEPOSIT: : (i) Security Deposit shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of "SR TENDER CONDITIONS" enclosed to this tender document. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure 5 of Part-B of Southern Railway Tender conditions for revised format. Details to be entered in SFMS (Structured Financial Messaging System) are as follows: IFSC CODE : SBIN000RAIL IFSC TYPE : BRANCH BANK NAME : STATE BANK OF INDIA BRANCH NAME : RAIL CITY NAME : NAVI MUMBAI A D D R E S S : SECTOR-11.CBD BELAPUR, NAVI MUMBAI DISTRICT : NAVI MUMBAI STATE : MAHARASHTRA BG ENABLED : YES (ii) Security Deposit will be released after completion of warranty period of 24 months and proof of submission of 10% BG for CAMC to respective consignee..

    Confirmation required
14. 14

    (a) Free Delivery to consignee. (b) Bill Payment: After successful completion of purchase order, firm has to submit the BILL ON-LINE through IREPS Portal only for payment. In this regard, the following documents have to be uploaded based on the CRN (R-Note) issued by Railway (a) Invoice, GST declaration, e-invoice is required to be uploaded.), RNote, NEFT MANDATORY. (b) Warranty/Guarantee Certificate, RITES certificate, Test report, Dealership certificate (or) proof of purchase from authorized dealer, calibration certificate, Commissioning Report whichever is applicable.

    Confirmation required
15. 15

    SPLIT CLAUSE: : Pre-decided Quantity Splitting clause is applicable as per the para 5.0 of Part B of "SR TENDER CONDITIONS" attached to this tender document, in order to ensure timely availability of material through placement of orders on multiple sources.

    Confirmation required
16. 16

    Packing Instructions: : Each unit shall be packed in moisture-proof, vibration- resistant wooden or hard-shell boxes to prevent damage during transit.

    Confirmation required
17. 17

    Option Clause: : In terms of Railway Board lr. no. 2021/RS(G)/779/5 dt. 04/03/22, the purchaser shall be entitled to vary the total order quantity upto + 30% anytime within the delivery period (including extended delivery period and even at the time of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply of original ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can be operated in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the order quantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. In case letter of acceptance were issued for multiple consignees with the same all inclusive rate, then option clause will be operated up to 30% of the letter of acceptance quantity for any of the consignee. For details see para 2.4 to 2.6 of Part B - Tender conditions of SR Tender Conditions attached.

    Confirmation required
18. 18

    Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 with latest amendments, if any) only and the vendors who do not qualify to be "Local suppliers" (i.e.), "Non- Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of non-compliance of above declaration. For more details, the tenderer shall refer Para 16.0 of Part 'B' of 'SR TENDER CONDITIONS' attached to this tender document.

    Document requiredConfirmation required
19. 19

    EARNEST MONEY DEPOSIT (EMD) : : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions.

    Document optionalConfirmation required
20. 20

    INTER - SE POSITION OF OFFERS WOULD BE DETERMINED BASED ON THE total value of the offer that will be calculated based on i. The cost of the basic machine. ii. Cost of Preventive Maintenance for 2 years after Commissioning. iii. Cost of CAMC for 5 years, discount at the rate of 10% per year after 2 years of warranty.

    Confirmation required
21. 21

    All the tenderers shall have to submit clause-wise compliance of (i) RDSO Functional Requirement Specification (ii) SR Specification and (iii) SR Special Condition of CAMC for LWTMT documents attached and also drawings enclosed if any along with this tender. Product catalogue for the make and model offered should be submitted by the tenderer, spelling out deviations, if any, to ascertain technical suitability. An offer, whose technical suitability cannot be ascertained, may be liable to be ignored.

    Document optionalConfirmation required
22. 22

    CA certificate clause:- : Tenderers shall provide a certificate from the Statutory Auditor or Cost Auditor of the Company or from a practicing Cost Accountant /Chartered Account giving the percentage of local content. The bidder shall give Self-certification for local content in the quoted item (goods/Works/services) at the time of tendering. However, at the time of execution of the project, for all contract above INR 10 Crore, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from cost/Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class- II/Non-local or from Class-II to Non-local, a penalty upto 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account. The tenderer shall refer Para.16.1 of Part.B of 'SR TENDER CONDITIONS' attached to this tender document.

    Document optionalConfirmation required
23. 23

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along with the bid document) particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anticompetitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

3. 3

   1.1 The supply shall be for Light Weight Track Measuring Trolley (LWTMT) conforming in all respects to RDSOs Functional Requirement Specification (FRS) No. TM/SM/FRS/013, issued vide RDSO letter No. RDSO- MM0STM(STMC)/1/2020 dated 05.08.2025). 1.2 The trolleys shall be capable of measuring and recording Gauge, Cross Level, Twist,Track Distance/Chainage in both straight and curved track, including succession of curves, without requiring rotation of the trolley, as per RDSO FRS. 1.3 All accessories, display units, power supply units, tools, spare parts, software, and documentation required for full operation shall be supplied.

4. 4

   Consignee SSE/PWAY/STM/BBQ,SR referred in 'Schedule of Requirements' above is only indicative. The actual consignees and the quantity to be delivered are exactly mentioned below. All firms have to quote their "SINGLE UNIFORM RATE, WHICH IS APPLICABLE FOR ALL CONSIGNEES AND QUANTITIES TO BE DELIVERED AGAINST EACH CONSIGNEE." "NO DEVIATION AGAINST THIS CONDITION IS PERMISSIBLE" and "THE OFFER OF THE FIRM QUOTING DIFFERENT RATE FOR DIFFERENT CONSIGNEES SHALL BE SUMMARILY REJECTED WITHOUT ANY BACK REFERENCE TO THEM." ( i ) SSE/PWAY/STM,BBQ - 57 Nos (ii) SSE/PWAY/STM/PGT - 30 Nos (iii) SSE/PW(STM)/QLN - 27 Nos (iv) SSE/STM/ED - 35 Nos (v) SSE/PW/STM/TPJ - 36 Nos (vi) SSE/PWAY/STM/MDU - 42 Nos Total - 227 Nos For complete address details of the consignees, please refer the para on Commercial compliance.