AUTOMATED PERIMETER

Special Eligibility Criteria

1. 1

   The bidder shall furnish details of previous supplies of similar equipment made to reputed hospitals in Chennai, Tamil Nadu, India, including other Railway Hospitals and Government Hospitals, clearly indicating: Name of hospital, Year of supply, Model of Equipment supplied, Contact person with designation, phone number and email ID

   Document requiredConfirmation required
2. 2

   Offers from OEM / their authorized dealers only be considered for evaluation. Tender specific OEM Authorisation to be enclosed along with the offer ,failing which the offer will be summarily rejected . Please refer Para 3.4 and 3.4.1 of Part-B of Southern Railway Stores Tender Conditions.

   Document requiredConfirmation required
3. 3

   Original Technical Brochure should be enclosed along with the offer.

   Document requiredConfirmation required

Check List

1. 1

   Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
2. 2

   Have you quoted price on the basis of free delivery to destination, indicating the break up
3. 3

   Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
4. 4

   Have you furnished the statement of deviations?[preferably nil]
5. 5

   Have you quoted delivery period correctly and precisely.
6. 6

   Have you kept your offer valid for 90 days? [validity of 120 days is required for items of Machinery and Plants and 180 days required for Global tenders]
7. 7

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
8. 8

   Tenderers to acknowledge having read and also accept all the terms and conditions governing this tender and agree to supply the tendered stores at the rate quoted by him in accordance with the same.
9. 9

   All the bidders / tenderers should ensure that they are GST compliant and thier quoted tax structure/ rates are as per GST law.
10. 10

    In case the successful tenderers is not liable to be registered under CGST/GST/UTGST/ SGST Act. The Railway shall deduct the applicable GST fron him / thiei bills under Reverse Charge Mechanism (RCM) and deposit the sameto the concerned tax authority.

Commercial-Compliance

1. 1

   Procurement of the item is restricted to Local suppliers with minimum local content of as specified in Railway Board letters issued time to time only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non- Local suppliers") should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. At present the percentage of minimum local content is as below: (a) 50% for medical disposable and consumables, (b) 25% for medical electronics, hospital equipment, surgical instruments, (c) 40% for implants & (d) 25% for Diagnostic reagents/IVDs Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. For PUBLIC PROCUREMENT POLICY (Preference to Make in India ), please refer Para 16.0 of Part B of Southern Railway Stores Department Tender Conditions for Electronic Tenders available on above mentioned link.

   Document optionalConfirmation required
2. 2

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number,under SVC.

   Confirmation required
3. 3

   F.O.R. Destination by Road. In case of road delivery, the date of delivery at destination [consignee's end] shall only betreated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
4. 4

   [a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies: District Industries Centres, KVIC,KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME . [Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprises is owned by SC/ST/Woman. Please upload documents in support of this. (b) If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. (In percent of order value) with further brake up of MSE owned by SC/ST (Information will be provided in percentage terms with 6 fields; Micro owned by SC,ST, Others and Small Industries owned by SC,ST andOthers). [c] Regarding MSE Purchase Preference please refer para 15 of Part B of Southern Railway Stores Department Tender Conditions for Electronic Tenders available on above mentioned link.

   Confirmation required
5. 5

   The bidder confirms that rates and other Financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else shall be ignored. [Denial of this condition not recommended].

   Confirmation required
6. 6

   Tenderers shall confirm the following declaration failing which the offer will be ignored. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where appIicabIe,evidence of valid registration by the Competent Authority shall be attached."

   Document optionalConfirmation required
7. 7

   Post Warranty CAMC will be concluded by End-user Consignee at their end after warranty period

   Confirmation required
8. 8

   Inter-se position of offers would be determined based on the sum of cost of the equipment,the cost towards Comprehensive Annual Maintenance Contract for 5 years with NPV following free comprehensive warranty for 3 years and charges,if any towards consumables offered in the tender, during the CAMC period.

   Confirmation required
9. 9

   The firm should be able to demonstrate the model offered when called for by the administration before finalization of tender.

   Confirmation required
10. 10

    After sale service required at the place of delivery. Details of after sales service facilities like address , telephone no , fax no , email etc number of Technicians, Engineers, with their qualification, inventory for repair and number of equipments serviced by centre should be enclosed.

    Document optionalConfirmation required
11. 11

    EARNEST MONEY DEPOSIT (EMD) at the rate of 2% of the estimated value of the tender shall be deposited by all the bidders subject to the applicable exemptions. For exemptions details please refer Para 2.1 of Part A of Southern Railway Stores Tender Conditions for Electronic Tenders available at above mentioned link. The bidder claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching scanned copies of relevant documents with their e-offers. Since the subject tender is for procurement of goods, MSE bidders should note that EMD exemption on MSE grounds shall be considered only for MSEs of Manufacturing Category and not for MSEs of Services or Trading categories. EMD exemption to MSE Manufacturing category bidders shall be considered provided they participate in the tender as OEM and offer their own make/brand. Bidders who are participating as traders dealers/agents of OEM are not exempted from EMD payment irrespective of MSE Status of themselves or their OEM. Such bidders shall submit the applicable EMD amount, otherwise their offers shall be summarily rejected.

    Document optionalConfirmation required
12. 12

    Downtime in case of breakdown should be 72 hours or less failing which standby facilities should be provided. Any delay after 72 hours without providing standby facilities shall attract a penalty of 0.5% per week or part thereof from the quarterly charges for up to 2 weeks down time and 1% per week or part thereof from the quarterly charges for beyond 2 weeks down time, which shall be deducted from the CAMC charges.

    Confirmation required
13. 13

    The bidder shall mandatory furnish current item-wise cost of all critical and consumable spare parts applicable during Warranty and CAMC periods, for replacement under unavoidable circumstances such as Acts of God, physical damage, accidental damage, etc. or similar exigencies. The quoted spare parts prices shall not be considered for comparative evaluation.

    Confirmation required
14. 14

    Tenderer who are Original equipment manufacturer (OEM) must provide an undertaking for supply of spare parts for the period of expected life of the equipment. Other tenderer must submit an Undertaking from OEM for supply of spare parts for the period of expected life of the equipment.

    Confirmation required
15. 15

    Installation to be done at consignee premises at no additional cost to Railways. All necessary tool required for installation will be the responsibility of the firm.. The electrical requirement necessary for installation should be intimated to the consignee before installation.

    Confirmation required
16. 16

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage