Supply, Installation and Commissioning of 30 KVA Silent DG set for Circle office Botad.

NAME OF WORK:- Supply, Installation and Commissioning of

30 KVA Silent DG set for Circle office Botad.

PASCHIM GUJARAT VIJ CO. LTD.,

CIRCLE OFFICE, BOTAD

E-TENDER FOR Supply, Installation and Commissioning of 30 KVA Silent DG set

for Circle office Botad.

1. Estimated Cost Rs. 6,00,000/- (excluding GST)

2. Earnest Money. Rs. 6000/- By DD in favor of PGVCL

3. Bid Documents Downloading start Date 03.10.2026 On wards

4 Bid Documents Downloading end Date 16.10.2026 up to 18.00 Hrs

5 Last date & time for receipt of online

technical bid and price bid

6 Last date of Physical Submission of Tender

Fee & EMD cover Only(if Paid by DD)

7 Opening of Tender Bid on line & physical

23.10.2026 at 16.00 Hrs if possible

for Tender Fee & EMD cover(if Paid by DD)

8 Opening of Tender Bid on line for price

27.10.2026 at 17.00 Hrs if possible

bid (if possible)

9 Time Limit. 15 Days

10 Tender Fee (Nonrefundable) ( 750+135 ) Rs.885/-

Superintending Engineer

PGVCL, C.O., BOTAD.

Tender Fee: MR No…….. ……… Date…………………D D No……. …………..Date:……………….For Rs....................Only.

EMD: MR No………………….. Date……………….D D No. …………………Date……………………For Rs……………… Only.

I have read the terms and conditions of contract and abide by the same in all respects.

Signature of contractor

With Rubber Stamp.

(1). All the relevant documents as per requirement of the Tender must be submitted on line only. And other

documents like Tender Fee, EMD cover in sealed cover to be submitted physical on or before due date and

time. Only Tender fee and EMD Cover should be strictly submitted by RPAD/speed post along with e tendering

only. Otherwise, the offer will not be considered and no any further communication in the matter will be

(2). Any deviation found in Data / Details / Documents between on line offer (e-tendering) and physically

submitted documents (Tender fee, EMD, etc.) of bidder, offer of the same bidder will not be considered and

no any further communication in the matter will be entertained.

(3) The Price Bid and technical bids is to be submitted ON LINE only.

Note: - Bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit the price bid

in physical form. Further if the quantity quoted differs in any of the technical bid forms and in price bid forms,

it is discretion of Engineer, PGVCL to consider the quoted quantity.

Any technical questions, information and clarifications that may be required pertaining to this inquiry should

be referred to the Superintending Engineer, PASHCHIM GUJARAT VIJ COMPANY LTD.CIRCLE OFFICE, Old Power

House Compound, Botad

No tender shall be accepted / opened in case of receipt after due date and time of tender , irrespective of

delay due to postal services or any other reasons and the PGVCL shall not take any responsibility for late

receipt of tender.

E-Tender for the same are available on our web site www.pgvcl.com for viewing only & on (n) procure for e-

tendering by the vender

The e-tenders are to be submitted by self-attested copy the intending bidder on line in which following

listed below will have to be put:

(1) Having Receipt/DD of EMD/ Tender fee OR screen shot of RTGS/NEFT if online paid.

(2) Pan card Copy.

(3) CST & GST Registration Copy.

(4) Firm/Company Registration Certificate (if Applicable).

(5) Govt. Approved Electric Contractor License.

(6) Company Documents with Details of Partner or Proprietor.

(7) OEM Authorization Certificate

(8) Technical Data Sheet for offered 30 KVA DG Set.

(9) Financial Turnover Certificate.

(10) Experience Certificate related to this work (If Any).

(11) ITR/Audited Financial Statement.

(12) Manufactures warranty Certificate.

(13) Test Certificates or ISI certificates of providing materials (After Work Order Placed).

(14) Annexure A Self Attested.

(15) Bidder has to provide the name of company which material to be supplied.

(16)Signed Tender Documents (on Line) Sign of Contractor with stamp

Price bid will be submitted through on line only on (n) procure. (Price bid will be open, after

qualifying technical bid)

The Earnest Money Deposit and tender fee will be accepted by Demand Draft drawn on any Scheduled Bank &

payable at Botad (same place of tender inviting authority) in favor of Paschim Gujarat Vij Company Limited.

Tender without EMD and tender fee shall be rejected.

Company either reserves rights to award the work in full or in part to one or more bidder considering their

technical and financial capacity and urgency of the work or reject any or all tenders without assigning any

reason thereof .The intending bidder may contact the Tender Inviting authority for any queries and

clarifications.

Superintending Engineer

PGVCL, Circle Office, Botad

Signature of contractor

With Rubber Stamp.

SPECIAL CONDITIONS OF CONTRACT

(1)Tender Fee:-

Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of

CASH / Demand Draft / Banker’s Cheque; OR NEFT/RTGS otherwise offer will be ignored out rightly.

Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of

“Paschim Gujarat Vij Company Ltd.”, Payable at Botad.

The tenderers can pay the tender fee in CASH (Up to Rs. 10,000/-) at, “Paschim Gujarat Vij Company

Ltd. (PGVCL), Circle office, Botad, Cash counter during working day between 11.00 A.M. to

P.M. and on working Saturday between 11.00 A.M. to 12.30 P.M. before the due date and time for

submission of tender, and enclose the copy of Money receipt in the EMD cover.

Tender fee Demand Draft / copy of Money fee receipt must be kept in the EMD cover; otherwise

supplier’s offer is liable to be rejected.

Tenderer has to pay EMD as mentioned in the tender notice. The EMD is payable by Demand

Draft / Banker’s Cheque/NEFT/RTGS in favor of the Paschim Gujarat Vij Company Ltd. of any

Scheduled / Nationalized Banks in Botad. It can also be furnished by way of an irrecoverable Bank

Guarantee from any nationalized Bank in a standard format prescribed by PGVCL (Format given in

this tender document). Cheques are not acceptable. CORPORATE BANK GUARANTEES NOT

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven) Months from

the date of submission of the Bid of the Tender.

All the Participants will have to pay EMD compulsory, as specified in tender notice / Documents,

failing which the “Bid” will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid”

at the time of opening of Preliminary / Technical Bid.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of the offer or

(ii) the Tenderer fails to furnish / deposit the security deposit towards Execution Period

EMD of the unsuccessful Tenderers, if paid will be returned within 30 days from the date of placing of

the order to the successful Tenderer(s) on application of refund of EMD along with original Receipt of

EMD will be returned to the successful Bidders, only on their submission of Security Deposit against

LOA released on them.

Signature of contractor

With Rubber Stamp.

Performa of R.T.G.S. Details for Tender Fee, EMD:-

Sr.No. Particulars Requisite Details

1 Name of Bank State Bank of India.

2 Name of Branch Court Compound, Botad.

4 IFSC Code SBIN0060011.

5 PGVCL CIRCLE OFFICE BOTAD

Name of Account COLLECTION ACCOUNT

(3)Security Deposit:-

The contractor has to pay 5% of work order value towards the security deposit within 15 (Fifteen)

days of issuance of LOA. If the contractor fails to pay the Security Deposit within the stipulated time

then the Company reserves the right to forfeit the Earnest Money Deposit and terminate the

contract after giving 15 (Fifteen) days' notice in writing to pay the Security Deposit as per work order.

Security deposit will be returned to the contractor, after 6 month of satisfactory work completion.

(4)Technical Bid:-

The tender Technical Bid must be submitted through on line only on (n) procure. General

instructions and conditions of contract and letter of undertaking dully signed must be submitted

along with the tender, otherwise the tender is liable for rejection. The tenderer must put his initial on

each sheet of this tender for having read the tender carefully. The Hard copy of only Tender Fee and

EMD Cover Should be sent by RPAD/Speed Post along with Above Mentioned documents at address:-

Office of the Superintending Engineer,

Paschim Gujarat Vij Co. Ltd.,

Old Power House Compound,

Signature of contractor

With Rubber Stamp.

Vender should have quote their rates only on (n) procure site for E-tendering. Evolution will be

carried out on total amount of the price bid. c) If two or more Bidders quote same rate, then

carried out on total amount of the price bid. c) If two or more Bidders quote same rate, then

experience and will be consider. If only single bid is received and no competition is found, then

decision of the Competent Authority of PGVCL Circle Office Botad for consideration of the bid will be

The Competent Authority of PGVCL shall have full powers to undertake negotiations in case where

single bid is received. Detailed reasons and results of negotiations shall be recorded in the

In case of non-satisfactory achievement of RATES from single bidder, the Competent Committee may

choose to make a written counter offer to the single bidder and work / supply order be awarded to

the bidder if he accepts the counter-offer

Tender shall be valid for 120 days from the date of opening of the Technical Bid.

(6)Delivery Period:-

The material should be supplied & installed within 15 days from the date of receipt of this order.

The limit being essence of the order must strictly adhere to. If the goods stores and equipment’s

found defective due to bad design materials or workmanship the same should be repaired or

replaced by you free of charge.

(7) AMENDMENT OF TENDER DOCUMENT

At any time prior to the deadline for submission of offers, PGVCL may, at its own discretion modify

/add/delete/change the offering documents by amendments.

The amendment will be notified on Website. PGVCL will bear no responsibility or liability arising out

of noncompliance of the same in time or otherwise.

In order to afford prospective TENDER applicant’s reasonable time in which to take the amendment

in to account in preparing their offers, PGVCL may at its discretion, extend the deadline for the

submission of offers.

Such amendments, clarification etc. shall be binding on the Agency and will be given due

consideration by the Agency before they submit their offers and invariably enclose such documents

as a part of the offer. All such amendments will be considered as part of TENDER Document.

(8)REJECTION OF TENDER DOCUMENT:

The TENDER applicant is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in any

way, affect the work, or cost thereof. Failure to furnish the required information or submission of

TENDER Document not as per the specification will be at the TENDER applicant’s risk and may result

Signature of contractor

With Rubber Stamp.

(9)Royalty & Other Taxes:-

All royalties, GST, toll tax, local tax, development charges,& any other taxes including Works

Contract taxes etc. in respect of this contract shall be payable by the contractor. PGVCL will not

entertain any claims whatsoever in this aspect. Any statutory variation in future towards the above

mentioned taxes that shall also be payable by the contractor & PGVCL shall not entertain any claim of

whatsoever nature, during or after the completion of this work.

(10)Penalty for Delay:-

If the material is not supplied within the stipulated time as mentioned in para 2, penalty at ½% of

the order value per week will be imposed, subject to maximum 10% of the order value. However, in

genuine cases and on production of proof and if satisfied extension of time will be granted within the

powers of the undersigned.

(11)WORK & SAFETY REGULATIONS::-

The Agency shall ensure proper safety of all the workmen, materials, plants and equipment’s

belonging to him or to the PGVCL or to others, working at the site. The Agency shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and by the engineer, as they may deem necessary.

All equipment is used in construction, erection by Agency shall meet Indian/International standards,

and where such standards do not exist, the Agency shall ensure these to be safe. All equipment’s

shall be strictly operated and maintained by the Agency in accordance with manufacturer's operation

manual and safety instructions and as per guidelines / rules of the PGVCL in this regard.

The successful TENDER applicant shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need.

The successful TENDER applicant shall not interfere or disturb electric fuses, wiring and other

electrical equipment belonging to the PGVCL under any circumstances, whatsoever, unless expressly

permitted in writing by the PGVCL to handle such fuses, wiring or electrical equipment.

In case any accident occurs during the construction / erection or during guarantee period of supplied

items for the activities undertaken by the Agency thereby causing any minor or major or fatal injury

to his employees / labourer due to any reason, whatsoever, it shall be the responsibility of the

successful TENDER applicant to promptly inform the same to the Engineer in charge of concerned

Sub Division of PGVCL in prescribed form and also to all the authorities envisaged under the

applicable laws. For any fatal / nonfatal accident to human or animal or any mishap within area of

installation due to mishandling or reason whatsoever attributable to TENDER applicant at the time of

commissioning of Solar photovoltaic plant system, successful TENDER applicant has to pay

compensation as provided under the relevant applicable Act.

Signature of contractor

With Rubber Stamp.

The successful TENDER applicant shall follow and comply with the employer's safety rules relevant

provisions of applicable laws pertaining to the safety of workmen, employees, plant and equipment

as may be applicable from time to time without any demur, protest or contest or reservations. In

case of any discrepancy between statutory requirement and employer's safety rules referred above,

the latter shall be binding on the successful TENDER applicant unless the statutory provisions are

more stringent.

It will be the successful TENDER applicant's sole responsibility to take the materials up to the

installation site..

(12)Terms of Payments:-

Payment will be made after taking joint inspection and following company’s procedure.

Consignee on receipt of materials in good condition will make 100% payment. Payment will be

effected to you only on receipt of stamped advance receipt from you. As per Company’s standard

payment terms and conditions. The Bill should be submitted to The Superintending Engineer, Circle

Office, PGVCL, Botad. The PGVCL will not pay any advance including mobilization advance.

(13)Technical Specification:-

The work shall be carried out as per detailed specifications and drawing issued with the tender

and any subsequent modification in drawing issued by the PGVCL as directed by EIC from time to

(14)Validity of Tender:-

Validity of tender shall be for a period of 180 days from the date of opening the Tenders and

may be further extended to 30 days by PGVCL if require and all the tenderer shall be bound to

execute the work with quoting rate in this tender.

(15)Labour Laws:-

You will have to strictly adhere to the labour laws as prescribed by the PGVCL as enumerated in

tender, regarding license, payments, insurance, liabilities, pension scheme, provident fund, leave

facilities, compensation on account of accident etc., for labors/persons engaged by you during the

execution of the above cited work. You have to follow all the formalities of provident fund act.

(16)Jurisdiction:

This contract shall be subject to the exclusive Jurisdiction of Botad.

Signature of contractor

With Rubber Stamp.

(17)General Terms & Condition and Scope of Work:-

The successful bidders shall be responsible for the complete supply, installation and

commissioning & Testing of the DG Set as given below

1. Transportation of the DG set to the designated site.

2. Unloading, shifting and positioning at the Specified Location.

3. Foundation work will provide by PGVCL as per your requirement.

4. Supply and installation of weatherproof enclosure.

5. Supply and installation of starting batteries and battery charger

6. Supply and installation of exhaust system with suitable silencer.

7. Supply and installation of suitable change over if specified by the purchaser.

8. DG Set Earthing and neutral earthing including Required Materials.

9. Installation of all necessary Protection & Safety device.

10. Submission of Testing and warranty Certificate.

11. You have to provide approvals of SEB, CEI (including drawing approval), PCB explosive etc.

Contractor Seal & Sign

Paschim Gujarat Vij Company Limited

Circle Office Botad

Supply, Installation and Commissioning of 30 KVA Silent DG set for Circle

Item Description Unit Amount

Supply, Installation and Commissioning of

KVA Silent DG set for Circle office Botad( 1 No

Technical Specification Attached)

Estimated cost in Rs. 6, 00,000 + GST

Estimated cost in Rs. (in words): Seven lacs forty four Thousand four

hundred twenty four Rupees only

I/We am/are willing to carry out the work at the estimated rates mentioned

above, Amount of my/our tender works is/are as under.

As per SOR Rate/Above SOR Rate/Below SOR Rate :……………………( in %)

Signature of Contractor Superintending Engineer (O&M)

P.G.V.C.L., C.O., Botad.

(DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING CIVIL SUITE &THEREOF)

I/We solemnly declare that there is no criminal offense and or no pending civil suite before

the court filled by PGVCL or other subsidiary company of GUVNL against

M/s__________________________________________and their proprietor / any partner

/ any directors of the firms/Agencies/company’s. (Strike out which is not applicable)

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING/BLACK LIST & THEREOF)

authorized signatory of M/s_____________________________________________

hereby certify that M/s__________________________________________and their

proprietor / any partner / any directors of the firm is not stop deal and/or banned for

business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/ DGVCL/ MGVCL/UGVCL/PGVCL.

I/we take the oath and solemnly declare that, the above particulars furnished by me/us

(on behalf of the Firm/Agencies/ Partner / Proprietor /Director of companies, are correct

and that I/we have not concealed or misrepresented any facts.

Seal of the Firm

Signature of the Tenderer

Technical Specification of 30 KVA DG Set

Specification Installation Configuration

Power Generator installation

configurations as defined in CPWD “Fixed (Power Generators are permanently

General Specifications for Electrical installed)”

works -Part VII (DG Set)

2 Nominal Rated Capacity (kVA)

No. of Phase (Single Phase-3-5kVA)

(Single Phase or Three Phase-5 & 7-5,

Phase-50 to 900 kVA)

A Capacity of Engine (cc)

100% of the required powered at STP (Standard

Temperature Pressure) i.e. equal to (Nominal Rated

B Rated Engine Power (kWm) Capacity (KVA) of power generator + Any Auxiliary

power Consumption by the Power generator) x Power

factor(0.8)/Alternator efficience.

C Type of Engine cooling Liquid/Air Cooled

D Type of governer Electronic/Mechanical

E Number of cylinders (nos) Minimum

F No of Strokes (nos)

G Rated RPM of Engine (RPM)

H Fuel High Speed Diesel (HSD)

Engine is capable of delivering an output of 10% in

I Overload capacity excess of rated KVA for a period of one hour in any

period of 12 hours continuous running.

J Specific Fuel Consumption (gm/kWh) 200 to

K Starting voltage (volt)

Turbo Charged Engine, Naturally aspirated Engine, Direct

injection Fuel System, CRDi Fuel System, cold start upto

L Salient Features of Engine (-20 deg c ), No derating applicable up to 4500 above

MSL of altitude at 25 degree celcius, Indirect injection

(IDI) Fuel system, Ambient working temperature up to

degree celcius.

5 Governing Class

A Class of governer

"Maximum Change of Speed as a Percentage

B of Rated Speed on suddenly taking-off the

rated load(Transient) "

"Maximum Recovery Time in Seconds on

C suddenly taking-off the rated load 15 Second

Maximum change of speed as a Percentage of

D rated speed on a suddenly taking-off the rated

load (Permanent)

“Maximum change of speed as a percentage of

rated speed On a change of load, both on and

E off, by all steps of 25 percent of the rated

load(Transient)”

"Maximum Recovery Time in Seconds on a

change of load, both on and off by all

F steps of 25 percent of the rated load(Transient) 5 Second

Maximum change of speed as a percentage of

rated speed On a change of load , both on and

G off, by all steps of 25 percent of the rated load

A Alternator Voltage Rating 415 Volt

B Rating of AC Generator (KVA)

C Power factor of AC Generator

Efficiency at rated power factor at 75% of full

D load Minimum 91 percent

Conformity to Indian Standard (for Alternator) Generally conforming to IS:13364 (Part-2) latest (Above

F Type of Alternator Brushless

G Voltage Regulation Grade VG

H Alternator IP Rating IP

I Class of Insulation H

J Salient features of Alternator NA

7 Control Panel

A Control Panel AMF Control Panel

B Control Panel Location Inside the canopy

C IP Rating of Control Panel IP

Display meters in the control panel (with Voltmeter, Ammeter, Frequency meter, Power

appropriate rating and accuracy class ) - Factor meter, Multifunctional Digital display

inclusive in the scope of supply meter (displaying Voltage, Current, Frequency, Power

Other devices in the control panel (with Required switches count, MCB, MCCB, Contactor,

E appropriate rating) - inclusive in the scope of Circuit breaker, Battey charger, remote monitoring over

supply Internet with GSM modem.

Engine Speed, Lube pressure, coolant/cylinder

Temperature, Engine running hours, Engine battery voltage,

Engine running status. Generator Voltage (Ph-Ph),

F Displayed parameters/Features Generator Voltage (Ph-N), Generator current ( R, Y, B),

Generator apparent power (kVA) Generator active power

(kW), Power factor, frequency, fuel level, Event log,

Control supply voltage.

Indicators Low Lube oil pressure, High Water/Coolant/Cylinder head

temperature, Low Level, Over speed

Audio Alarm Low Lube oil pressure, High Water/Coolant/Cylinder head

temperature, Low Level, Over speed

8 Acoustic Enclosure

Acoustic Enclosure(inclusive in the scope of

A supply) Yes, Power generator supplied with Acoustic Enclosure

B Sheet Thickness (mm)

C Thickness of insulation 50 millimeter

D Density of insulation (kg/cubic m)

E Noise level at 1 meter (dB)

A Fuel Tank Capacity 60 liter

B Number of fuel tank

C Fuel tank sheet material thickness (mm)

D Fuel tank fabricated material MS Sheet

Fuel tank features Fuel tank capacity is sufficient for 8 hrs of running at

Battery type & specification Low Maintenance free to IS:14257 for high cranking

B Battery capacity

C No of battery

11 Salient Features

Glass window on Accoustic Enclosure in front of the

A Salient Features of Power Generator control panel, emergency stop outside the Accoustic