Purchase of 11KV 400 Amp A.B.Swicth with Polymeric Insulator.

prior to the date of opening of technical bid of the tender otherwise their bids will not

be considered eligible for technical scrutiny and as such, their technical bids will not

be opened. (Further Refer Clause No.1 of Commercial Terms and Conditions.)

Sr.No Description

UGVCL/SP/II/1361/11KV 400 Amp

A.B.Switch with Polymeric Insulator

Purchase of 11KV 400 Amp A. B. Switch

with Polymeric Insulator

3 Quantity 3659 Sets.

Tender Fees (Non Refundable)- (by

RTGS/NEFT/online Only.)

EMD Amount in Rs. (by For MSME Rs. For non MSME Rs.

RTGS/NEFT/online Only.) 80,000/- 1,20,000/-

Online Preliminary,Technical &

Price bid, i.e. On line (e-

6 tendering) tender/ offer, 20.06.2026 up to 18.00 Hrs.

submission last date

(This is mandatory) -

Date of opening of Tender Fee &

Date of opening of Technical Bid

Date of On line Opening of Price Bid

Online (Tentative, if possible)

 UGVCL GSTIN No. is 24AAACU6551F1ZI

 Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

 * MSME - Medium, Small & Micro Enterprises.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

(a) Tender Fee/EMD:

 All the Bidders will be required to pay Tender Fees plus applicable GST as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the

office address specified in the tender document or by RTGS/ NEFT/online.

 If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/

NEFT/Online or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee.

Otherwise it should be paid either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS/ NEFT/online.

 In case of payment through DD/Banker’s cheque, the scanned copy of original

documents shall be uploaded in preliminary stage and original copy of the same will

be submitted only by Registered Post A.D. or Speed Post addressed to The Chief

Engineer (P&P) ,Uttar Gujarat Vij Company Limited. Regd. & Corporate Office,

Visnagar Road, Mehsana -384001 same must be submitted on or Before Schedule

Date and time and ensure that Tender Number must be mentioned on the sealed

cover. Otherwise the offer will not be considered (at the sole discretion of UGVCL)

and no any further communication in the matter will be entertained.

 However no physical documents required if payment of tender Fee and EMD made

through cash payment, RTGS & NEFT.

(b) Any deviation found in online Data/Details/Documents in offer (e-tendering) of

bidder, offer of the same bidder will not be considered and no any further

communication in the matter will be entertained.

Bidders are requested to submit details of Revised Annexure-13 in online in technical

stage and this is mandatory. In case of on line Revised Annexure-13, if bidder does not

provide the details of prices in case of non confirmation of of Revised Annexure-13, the

bid shall be rejected out rightly, despite the bidder is technically qualified & in such

case price bid shall not be opened. No further correspondence in this regard will be

Remarks for Price Bid: -

Applicable GST rates needs to be mentioned in Column no. 6 (Applicable GST rate) of

price bid and in case of bidders opting for composition scheme, “C” shall be mentioned

and amount (in Rs.) shall be “0”(Zero) in column no. 12 (Unit GST in Rs.) in online

(c) It is mandatory for all the bidders to submit their tender documents on-line (e-

Note:- Bidders should be in touch with websites tender.nprocure.com &

www.ugvcl.com for information regarding revision/corrigendum/Amendment in

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

tender till due date of online submission and thereafter. No separate information

shall be sent in this regards and also not publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to

this inquiry should be referred to Chief Engineer (P&P),Uttar Gujarat Vij Company

Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001

UGVCL reserves the right to reject any OR all tenders without assigning any reasons

Chief Engineer (P&P)

UGVCL : RO : Mehsana

Download Tender Documents in (PDF Format) which consists of:

 Technical Specifications & GTP

 Commercial Terms & Conditions

 Purchase Agreement

 Declaration of authorize Person

 EMD New FORMAT

 BG New FORMAT

In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Limited.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat )

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

Sr. Delivery Period

Description of material Tender

No. Quantity (Set)

Purchase of 11KV 400 Amp Within (07) Seven months on

equal monthly basis after

A. A.B.Switch with Polymeric

3659 commencement period of 45 days

Insulator as per UGVCL from the date of receipt of Letter

Specification. of Acceptance (LOA).

Minimum Tender Quantity to be Offered / Quoted:-

B. Please Refer the clause No.66 of Commercial Terms And Conditions.

All the bidders shall have to offer Item wise minimum quantity, shown in the Table

of the clause No.66 considering item wise cost of the Tender. The Bidder, who

submits their Bid for a minimum quantity, as specified in the said clause, for which

the firm participated, shall only be considered for price evaluation for a particular

Minimum Quantity in % to be offered by

Name of Item For Non-MSME

No. For MSME Bidders

Purchase of 11KV

1 A.B.Switch with

Polymeric Insulator as

per UGVCL Specification.

 Company shall not consider the Bid of any firm, who quotes for lesser

quantity than the minimum quantity mentioned in the Tender document.

For getting benefit of above relaxation, Bidders [i.e. Micro & Small Scale Industries

(SSI) Bidders only] shall have to submit Notarized copy of either

certificate/acknowledgement of UDYAM Registration of SSI unit or valid NSIC

certificate indicating MICRO AND SSI category of the firm. This certificate should

also indicate the manufacture of items offered. This certificate is to be uploaded

Bidders [i.e. Micro, Small & Medium Enterprise Bidders only are also requested to

note that in the absence of above mentioned documents, no relaxation will be

given for minimum tender quantity criteria and offer will be rejected out rightly

without any correspondence.

Other condition of the clause 66 of Commercial Terms & Condition of tender

remains unchanged.

If the bidder quotes for less than the above minimum tendering quantity for

quoting item of tender as will be applicable as above and / or given a delivery

schedule which is longer than what is stipulated in the tender then the offer will

not be considered for evaluation and offer will be ignored out rightly without any

communication in the matter and any further requests after opening of the tender

will also be ignored. This should be taken care of.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

DELIVERY PERIOD:

The delivery of the material against this tender shall be completed within (07)

Seven months on equal monthly basis after commencement period of 45 days

C from the date of receipt of Letter of Acceptance (LOA) of UGVCL and as per last

Para of clause no.: 21, “DELIVERY PERIOD” of tendered commercial terms and

The destinations for delivery shall be anywhere in Gujarat and shall be as

specified in Purchase Order issued by UGVCL.

If the quantity offered by the bidder is reduced while placing the order, in that

case delivery period quoted by the bidder will also be reduced accordingly.

The successful bidder/s should have to submit / fulfill the following requirements

within the commencement period of 45 days from the date of receipt of LOA of

UGVCL. The delivery shall be reckoned after 45 days from the date of receipt of

The successful bidder/s has to submit drawings & Proto inspection offer 21 days &

10 days respectively prior to date of completion of commencement period.

UGVCL may short close the orders in case of various reasons Viz. changes in

Budgetary Provision, Amendment in Indian Standard, policy change by

Central/State Govt., if beneficiary not available etc.

(1) The Bank Guarantee towards execution of contract (i.e. Security Deposit) must

be invariably submitted within 15 days from the date of receipt of LOA to

(2) To execute Purchase Agreement at UGVCL, as per clause no.: 70 of tendered

commercial terms and conditions immediately on payments of Security

deposit in UGVCL. The specific purchase order (A/T) shall be issued by UGVCL

for allocated quantities and specified rates and covering other terms and

conditions of tender.

Further in commencement period, formalities related to getting approval of

drawing, Type test & proto sample etc. if applicable shall have to be

DELIVERY DEFERMENT

In case of deferment in delivery, supplier should be intimated in writing

well before Two Months.

D If the goods, stores and equipments found defective due to bad design or

workmanship the same should be repaired or replaced by you free of charge if

reported within 18 months of their receipt at site or 12 months from the date of

commissioning of equipments whichever is earlier.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

You will be responsible for the proper performance of the equipments / materials

for the respective guarantee period.

After intimation from the any UGVCL offices regarding collection of defective

purchase items, same are to be collected within fifteen days invariably.

If defective purchase items are not replaced / repaired within one month from the

date of the receipt of the intimation, UGVCL shall recover an equivalent amount

of purchase item plus 15% supervision charges from any of the bills.

Further refer clause no.41 & 42 of commercial terms and conditions for guarantee

Tender item is under Non-Critical category. Please refer clause no.5 of

commercial terms and condition for quantity distribution.

VALIDITY OF THE OFFERS:

(Commercial terms and conditions Clause no.10 consider as below )

The offers will have to be kept valid for a period of 120 days from the date of

opening of technical bids. In case of finalization of the tender is likely to be

delayed, the tenderers will be asked to extend the same without change in the

prices or any terms and conditions of the offer. If any change is made, original

or during the extended validity period, the offers will be liable for outright

rejection without entering into further correspondence in this regard and no

reference will also be made.

G Tender sample Not required.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

GENERAL CONDITION:-

The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the

1. right to reduce the tender quantity as per their requirement at the time of

finalization of the tender.

2. It is to clarify that if any clarification/verification required in Online submitted

annexure/ documents bidder have to verify with original documents.

This is to clarify that in case of any discrepancy between schedule –A and any

3. other tender documents, the clarifications given in schedule-A shall be

applicable for this tender and the tender shall be evaluated in line with the

relevant clause of schedule-A.

The bidders have to pay total amount of EMD for the item/s, for which they

The bidders have to pay total amount of EMD for the item/s, for which they

4. participated in the tender irrespective of their offer quantity as per Tender

List of Order executed in last three years (including supplied made to GUVNL & /

or their any subsidiary company) for the tender Items shall have to be uploaded

online in technical bid to decide the status of your firm. Please upload Order

If the required original documents related to tender fee and EMD and tender

6. sample of tender will not reach to this office within mentioned date & time,

offer will be out rightly rejected even of successful submission of On Line

The bidders are advised to submit their bids by on line through our service

7. provider M/s (n) Code Solutions before one day of the due date to avoid

complication / dispute at later stage.

Important Instruction to Bidder regarding testing of Material after

“The material has to be dispatched by the supplier after due successful

inspection by UGVCL’s representative at Party’s works, as per Dispatch

Instruction. On receipt of the material at Regional Store/Divisional Store, the

sample/s will be selected randomly from respective store/s as per Dispatch

Instruction. UGVCL reserves the right to decide nos. of samples to be selected

8. under Audit inspection clause no.48 of Commercial Terms and conditions.

Selected sample/s will be tested for the tests ( Decided by UGVCL) at ERDA-

Narol or equivalent any third party laboratory ( Decided by UGVCL) for quality

check in presence of representatives of supplier and UGVCL’s officer.

 The result of the tests will be binding to supplier.

 If authorized representative does not remain present to witness the testing,

sample/s will be tested at laboratory (Decided by UGVCL) at ERDA-Narol or

equivalent any third party laboratory (Decided by UGVCL) in absence of

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

representative of supplier.”

However all other terms of the Clause No.48 of Commercial terms & Condition

will remain unchanged.

QUALITY ASSURANCE PLAN

The supplier shall invariably furnish the following information along with his

offer, failing which his offer shall be liable for rejection.

a) Statement giving list of important raw materials, names of sub-suppliers for

the raw materials, list of standards according to which the raw materials are

tested, list of tests normally carried out on raw materials in the presence of

supplier’s representative and copies of test certificate.

b) Information and copies of test certificates in respect of bought out material.

c) List of manufacturing facilities available.

d) Level of automation achieved and list of areas where manual processing

e) List of areas in manufacturing process, where stage inspections are normally

carried out for quality control and details of such test and inspection.

f) List of testing equipments available with the supplier for final testing of item

9. and test plant limitation if any vis-à-vis the type, special acceptance and routine

tests specified in the relevant standards. These limitations shall be very clearly

brought out in schedule of deviation from specified test requirements.

INSPECTION, TESTING & CHECKING BEFORE DISPATCH:

All the tests and inspection shall be carried out at the works of manufacturer

unless otherwise specifically agreed upon by the bidder and purchaser at the

time of purchase. The bidder shall provide all reasonable facilities to the

inspecting officer(s) without charges.

1. The inspection may be carried out by the purchaser at any stage of

manufacture/before dispatch as per relevant standard.

2. Inspection and acceptance of any material under the specification by the

purchaser shall not relieve the bidder from his obligation of furnishing

material in accordance with the specification and shall not prevent

subsequent rejection if the material is found to be defective.

3. The bidder shall keep the purchaser informed in advance, about

manufacturing program so that arrangements can be made for inspection.

Tenderer has to ensure that the offered quantity as per clause no: 66 of

10. commercial terms and condition of tender of each item should be commensurate

with the UGVCL’s delivery schedule otherwise offer is liable to be rejected out

rightly. The quantity to be purchased will be decided by UGVCL.

DELAYED AND LATE TENDERS :-

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE IF ORIGINAL DOCUMENTS

11. RELATED TO TENDER FEE/EMD WHICH ARE RECEIVED AFTER DUE DATE AND TIME

OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE

OR ANY OTHER REASONS AND UGVCL SHALL NOT ASSUME ANY RESPONSIBILITY

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

FOR LATE RECEIPT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT

BE ENTERTAINED.

SUBMISSION OF OFFER :-

12. The firm having single legal entity and having two or more works / factory and

submit offers from two or more different works / factory, the UGVCL will

consider only one lowest offer for allocation of quantity.

ISI MARKING (If applicable):

“The material supplied shall be confirming to Indian Standard Specification and

13. also with ISI marking and even after inspection of the lot, if the materials

received at site is found without ISI marking, the lot shall be rejected and no

further correspondence shall be entertained in this regard.”

All bidders are hereby informed that any query regarding tender

specifications/tender terms and conditions should reach this office on or before

14. 2 days of On line (e-tendering) tender/offer submission last date. Any query

thereafter from any bidder shall be ignored and the interpretation of UGVCL

shall be abide to the participating bidders.

The Levy of Security Deposit/Performance Guarantee towards execution

15. period/Warranty Period Shown in the Clause no.: 9 & 42 of commercial Terms

and Conditions is modified as under :

SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

Security Deposit/ Performance Guarantee shall be paid by all the Bidders

irrespective of whether they are SSI Unit or exempted by NSIC.

The supplier has option to submit single Bank Guarantee, to cover execution

period and Guarantee / Warrantee period, equivalent to higher of two Bank

Guarantees i.e. Security Deposit and Performance Guarantee as mentioned in

It should be valid till the completion of Guarantee/Warrantee period including

additional one month.

However, in case of delay in execution/delivery extension of Purchase order, the

supplier shall have to extend such Bank Guarantee accordingly

 Item wise applicable Security Deposit / Performance Guarantee is as

Item wise Security Deposit / Performance Guarantee

1. Distribution Transformers (All types), Meters of all types, Conductors,

Cables,Insulators, Steel items, Kit-Kat Fuses, L.T. Dist. Boxes,

Transformer Oil, Line Hardware, PVC Pipes and other items related to

Distribution System :

1.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft

/ Bank Guarantee to cover execution period and,

1.2 5% of the Contract Value i.e. on End Cost in the form of Demand Draft

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

/ Bank Guarantee to cover the Guarantee / Warrantee Period.

2. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

2.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft /

Bank Guarantee to cover execution period.

2.2 2% of the Contract Value i.e. on End Cost in the form of Demand Draft /

Bank Guarantee to cover the Guarantee / Warrantee period.

3. Items related to Transmission, Generation :

3.1 10% of the Contract Value in the form of Demand Draft / Bank

Guarantee to cover execution period.

3.2 10% of the Contract Value in the form of Demand Draft /

Bank Guarantee to cover the Guarantee / Warrantee period.

4. Performance Guarantee shall be considered as per Tender terms.

5. The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration

with CSPO /NSIC / DGS&D Registration Certificates for the item under Tender

shall submit Security Deposit & Performance Bank Guarantee as under on

submission of attested copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar

Memorandum/ Udyam Registration Certificate) & CSPO / NSIC / DGS&D

Registration Certificates. This benefit of exemption will not be admissible if

they take part in the tender indirectly either through their dealers, agents,

distributors or other intermediators.

5.1 Wherever, the rate of Security Deposit & Performance Bank Guarantee

of 5% is stipulated in the Purchase Policy, the same be considered as

3% for Micro and Small Scale Industrial (manufacturing) Units of

Gujarat State, while for others it is 5%.

5.2 Wherever the rate of Security Deposit & Performance Bank Guarantee

of 10% is stipulated in the Purchase Policy, the same be considered as

4% for Micro and Small Scale Industrial (manufacturing) Units of

Gujarat State, while for others it is 10%.

5.3 In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of

India, New Delhi Notification S.O. 2119 (E) dated 26th Jun, 2020 and

subsequent clarifications issued vide O.M. No. 2/1(5)/2019-P&G/Policy (pt.

IV) dated 6th August, 2020, amended notification S.O.2347 (E) dtd.16th

June-2021 and subsequent amendments ,if any issued by MSME in future :

only “UDYAM REGISTRATION CERTIFICATE” out of SSI / MSME Part-II /

Udyog Aadhar Memorandum / Udyam Registration Certificate shall remain

valid From 31st March,2022 as amended by the Ministry of Micro,Small and

Medium Enterprises(MSME),Govt.of India on dtd.19.1.2022.

Whenever above clause Amended by Ministry of Micro, Small and Medium

Enterprises, Govt. Of India, New Delhi same will be applicable.

6. Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee / Warranty period shall not be

insisted concurrently.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

Addition in relevant Clauses in the Clause no.: 9 & 42 of commercial Terms

16. and Conditions is as under :

1. The Micro and Small Scale Industrial (manufacturing) units of Gujarat State

option to submit Permanent Bank Guarantee in lieu of order-wise separate

Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee/ Warrantee period, as under:-

1.1 It is allowed for distribution items only and at respective company level.

1.2 10% of the highest of the following

1.2.1 Total order(s) value of the current financial year or

1.2.2 Highest of financial year-wise, total order(s) value for which

materials are under Guarantee/ Warrantee period

1.3 First time Bank Guarantee should be submitted with validity period of

three years and renewal two months before completion of three Years.

1.4 Whenever the required Bank Guarantee for the total order value during

current financial year is exceeding the available Bank Guarantee, the

Vendor/ Party has to submit Bank Guarantee for additional amount accordingly.

1.5 The existing Bank Guarantee(s) of such bidder, who will exercise the

option for one time permanent Bank Guarantee, shall be returned on submission

of such permanent Bank Guarantee.

1.6 The vendor have to submit an undertaking stating that Company can

encash permanent Bank Guarantee on failure to perform the Contract or failure

to Perform the relevant clauses related to Guarantee/ Warrantee of any orders.

Other text matter & condition of 9 & 42 of commercial Terms and Conditions

remains unchanged.

17. If, the Company during the procurement process, observes or suspects any

activity on the part of bidders or obtains any knowledge which indicates the

existence of cartel formation amongst the bidders or apprehends the

possibilities of cartel as defined under The Competition Act, 2002, the Board of

the Company being a government Company involved in public procurement

work, reserve all rights to allot quantities to such bidders, who are not part of

the cartel, in any manner deemed fit in the interest of the Company without

assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the

Competition Act/ other laws and / or the bidder(s)/ firm(s) will be black listed /

stop deal, at its sole discretion.

Bidders are requested to ensure that quantity offered details in on-line EMD

form; Annexure-4 (on-line) of Commercial Terms and Condition and in Price bid

(on-line) should be same.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

Note:-Bidders are requested to read carefully clause no.9:- PERFORMANCE

18. GUARANTEE (PG) TOWARDS EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT):-

(Should be submitted within 15 (fifteen) days from date of Letter of

The Bidders shall execute Agreement within 20 days from the date of issue of

19. Letter of Acceptance. If, not executed within 20 (Twenty) days from the date of

Letter of Acceptance (LOA), then the LOA will be out rightly cancelled at the risk

& cost of the bidder (at the discretion of UGVCL) and without entering into any

correspondences and this will be binding on the bidder and actions shall be taken

against such defaulter like stop dealing or any other actions as decided by

In case, if any bidder has submitted false information/Data against this tender,

20. UGVCL shall exercise its discretionary power to take action like stop

deal/banned of business dealing/blacklisting/cancellation of vendor

registration/forfeit EMD and reject Bid/forfeit the performance guarantee

towards execution (Security Deposit) in favor of UGVCL /forfeit the performance

guarantee towards Warranty in favor of UGVCL, etc. Decision of UGVCL shall be

final and binding to bidder in this regard without entering into any

correspondences.

The firm, stop deal or banned for business dealing by GUVNL / its subsidiary

21. Company shall be considered as a stop deal or banned for business dealing for

UGVCL also. However, the same shall be at the discretion of UGVCL.

Please read condition for Annexure-13 of commercial terms & Conditions as

Bidders are requested to submit Revised Annexure-13 in online in technical

stage of tender and this is mandatory. If bidder does not submit the Revised

Annexure-13, the bid shall be rejected out rightly, despite the bidder is

technically qualified & in such case price bid shall not be opened. No further

correspondence in this regard will be entertained.

REVISED ANNEXURE -

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in,

for all the quoted item/s of the tender along with online Technical)

We accept and undertake that UGVCL is authorized to place LOA/Purchase

Order at lower 'unit ex- works price with GST on ex-works price' than the

'unit ex-works price with GST on ex-works price' quoted/offered by us in

the present tender of UGVCL for tendered item/(s) with similar

specifications as per the above tender of UGVCL, which is quoted/offered

to other subsidiary company of GUVNL, during the period of past 30 days

from last date of submission of this tender to next 30 days after the last

date of submission of bid of this tender by UGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries

of GUVNL on the basis of above undertaking shall not be considered as

'offered' price for the tender items in subsequent tender by other

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

Subsidiaries of GUVNL, lf it is not within period mentioned above.

 I/We accept above undertaking.

Check box: To be confirmed by the bidder in ONLINE mode. If not

checked, the supplier will not able to submit his bid online mode. The

system shall give pop up message to supplier that in the event of non-

checking of above box, he will not able to submit his bid.

Last Para of Clause no.50 : TERMINATION OF CONTRACT of commercial Terms

and Conditions of tender is replaced as under :

Further, “COMPANY reserves the right to terminate the Contract (i.e. Purchase

order) at any time, without assigning any reasons, whatsoever, by giving a notice

period of TWO month from the date of Notice of termination of the Contract.

Suppliers will not be entitled for any compensations / damages / losses,

whatsoever, on account of such termination of the Contract.

Other text matter & condition of CLAUSE No. 50 remains unchanged.

24. Addition in relevant Clauses no.48 (AUDIT INSPECTION) of commercial Terms

and Conditions is as under:

On receipt of material at Store, UGVCL may pick up sample/(s) for Audit Testing

from the lots supplied by the supplier within 10 days in presence of the

representative of the supplier.

UGVCL should not utilize the material until the test reports of audit sample is

If material is under audit testing and there is urgency, supplier may be consulted

prior to utilize it.

In case of audit sample fails in any of test carried out, following penal actions to

be taken to ensure good quality supply.

Sr.No Default Penal Action

a) Failure-1 Replacement of lot

Replacement of lot (+) monetary penalty of 3% of the ex-

works value + applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 6% of the ex-

works value + applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 10% of the ex-

works value + applicable taxes if any of the lot (+)

d) Failure-4 debarment of bidding next tender for the same

product/rating for which four consecutive failures are

reported in the current contract.

Note:- The aforesaid penal action should be for a particular contract issued by a

UGVCL against a particular product/rating in that contract.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

 In case of failure of material in audit testing, the payment equivalent to 1.10 times

the value of the failed lot only should be withheld from subsequent payment of

other lots of items, till the replaced lot confirm in audit testing. No interest will be

pain on such amount. Accordingly supplier should be intimated and penalty if any

as per tender terms and conditions should be applicable.

Other text matter & condition remains unchanged.

Para 1,2 & 3 of Clause no.23.1 & Clause no.23.2 in Clause No. 23 (PENALTY FOR LATE

25. DELIVERY) of commercial Terms and Conditions and previous amendment is modified as

23.1 In case of supply, Penalty shall be @ 0.5% per Week or part thereof plus

applicable taxes if any on delayed portion subject to maximum 10% plus

applicable taxes if any of the delayed portion order value (End cost including GST

and cess as applicable), date of actual receipt of material at store shall be

Whereas in case of Projects, the ceiling shall be with reference to total contract

value including GST and Cess as applicable of the project (Supply + Erection +

Civil).For calculating the delay portion, date of actual receipt of material at

store shall be considered.

Moreover, in case of supply is delayed more than seven months, company may

initiate actions for stop deal/ Black List along with risk purchase.

In order to avoid delay in dispatch of the inspected lot of materials, for which

Dispatch Instructions are already issued, the Gujarat based Suppliers and out of

Gujarat based Suppliers shall arrange the transportation so as to receive the

materials at respective Consignee’s Stores within 15 days and 21 days

respectively, from the date of issue of Dispatch Instructions. If materials are not

received at Stores within 15 days / 21 days, as the case may be, from the date of

issue of Dispatch Instructions, special penalty charges shall be recovered at 0.5%

per Week or part thereof plus applicable taxes if any, maximum up to 3% plus

applicable taxes if any of the Dispatch Instructions consignment value.

For GSECL & GETCO looking to the nature of products / materials the 15 /

days’ limit may be suitably modified with concurrence of respective Managing

23.2 In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in

dispatch of the inspected lot of materials, for which the Dispatch Instructions are

already issued, the Supplier shall deliver the materials to respective Shipper at

Dispatch Port within 30 days from the date of Dispatch Instructions. If materials

are not delivered to the respective Shipper within 30 days from the date of

Dispatch Instruction, the special penalty charges shall be recovered at 0.5% per

Week or part thereof applicable taxes if any, maximum up to 3% plus applicable

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

taxes if any of the consignment value of the lot of respective Dispatches

Instruction. For calculation of penalty date of bill of Lading / Airway Bill /

Courier Receipt shall be considered as date of delivery.

Other text matter & condition of Clause no. 23 remains unchanged.

General Guide lines.

In order to avoid delay & possible attraction of penalty,

1. The Firm has to offer the Inspection Call 15 days prior to proposed date

of inspection and 30 days prior to the due date of Delivery Schedule.

2. If the above condition is fulfilled by firm then any delay in inspection

and any delay in issuance of Dispatch Instruction, said delay period will

not be considered for penalty purpose.

3. However, the Company shall carry out inspection not later than Seven

days from the date intimation from the Supplier for inspection.

4. The Dispatch Instruction will be given within Seven days’ time from the

date of satisfactory inspection.

However, in case the material is offered for inspection but does not fulfill criteria as per

above clause No. 2 and does not supply material as per delivery schedule, the same will

be considered as delay in delivery and will be liable for penalty in terms of the contract.

Due consideration will be given for waival / levy of penalty (excluding GST already

collected and paid to the Govt. treasury thereon) only for the reasons absolutely beyond

suppliers’ control (e.g. Force Majeure conditions as laid down in the DGS & D) for which

documentary evidence will have to be provided.

The request for extension in delivery giving reasons and supporting documents shall

have to be made within one month on completion of the supply only.

The request made after one month on completion of the supply shall not be entertained

and rejected out rightly without any correspondence.

No request for waival / levy of penalty will be entertained / reviewed during the

execution of order.

The company reserves the right to recover any dues from the subsidiary company s of

GUVNL including GUVNL.

Clause No. 24 (Penalty on rejected Materials during testing) of commercial

Terms and Conditions is substituted by the following clause.

The representative of the Company may pick up samples from the lots supplied

26. by the Supplier at the Stores of the Company at random for quality check. The

samples picked up will be tested for acceptance test / type test or as decided

by the Company at Government approved laboratory or NABL Laboratory, in the

presence of representative of supplier and the Company as per relevant ISS/BIS/

Company’s specifications. The test results will be binding on the suppliers and

Company in general and will not allow re-sampling. If the material fails in any

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

of the tests carried out, the full lot of materials will be considered as rejected,

and if replacement is not possible due to utilized/ consumption of the materials

then in that case for whole of the rejected lot, Company will deduct maximum

up to 30% (Thirty) plus applicable taxes (If any) of the End Cost Price. If the

same are not utilized / consumed, then Company may ask for replacement at

sole discretion of the Company or may accept with maximum deduction up to

30% (Thirty) of the End Cost Price plus applicable taxes (If any),and all these

will be binding on the supplier.

If any receivable amount by any GUVNL group company / ise is required

27. to be recovered from payable amount to supplier/contractor, then it

will be recovered by any group company on receipt of written

intimation from respective group company.

Clause no.19.2 : REPEAT/ADDITIONAL ORDERS of commercial Terms and

28. Conditions of tender is substituted as under :

The Company should exercise their right to place repeat orders/ additional

orders in case of exigency only. The reason for exigency shall be appropriately

Other text matter & condition of CLAUSE No. 19 remains unchanged.

UGVCL’s Bank Details for issuance of Bank Guarantee through SFMS platform

29. towards EMD/PBG/SD etc.

Name of Company-Uttar Gujarat Vij Company Ltd.

Bank Name:-Bank of Baroda

Account Number:-01520500013524

IFS code-BARB0MEHSAN (FIFTH letter is ZERO)

Type of Account-Cash Credit.

REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A

30 COUNTRY WHICH SHARES A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India will be

eligible to bid in this tender only if the bidder is registered with the

Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider'

in certain contexts) means any person or firm or company, including

any member of a consortium or joint venture (that is an association of

several persons, or firms or companies), every artificial juridical person

not falling in any of the descriptions of bidders stated hereinbefore,

including any agency branch or office controlled by such person,

participating in a procurement process.

III. "Bidder from a country which shares a land border with India" for the

purpose of this Order means: -

a) An entity incorporated, established or registered in such a

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

b) A subsidiary of an entity incorporated, established or

registered in such a country; or

c) An entity substantially controlled through entities

incorporated, established or registered in such a country; or

d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the

consortium or joint venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the

beneficial owner is the natural person(s), who, whether acting

alone or together, or through one or more juridical person, has a

controlling ownership interest or who exercises control through

a. "Controlling ownership interest" means ownership of or

entitlement to more than twenty-five per cent. of shares

or capital or profits of the company;

b. "Control" shall include the right to appoint majority of

the directors or to control the management or policy

decisions including by virtue of their shareholding

or management rights or shareholders agreements

or voting agreements;

2. In case of a partnership firm, the beneficial owner is the

natural person(s) who, whether acting alone or together,

or through one or more juridical person, has

ownership of entitlement to more than fifteen percent

of capital or profits of the partnership;

3. In case of an unincorporated association or body of

individuals, the beneficial owner is the natural

person(s), who, whether acting alone or together,

or through one or more juridical person, has

ownership of or entitlement to more than fifteen percent

of the property or capital or profits of such association or

body of individuals;

4. Where no natural person is identified under (1) or (2) or

(3) above, the beneficial owner is the relevant natural

person who holds the position of senior managing

5. In case of a trust, the identification of beneficial

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

owner(s) shall include identification of the author of the

trust, the trustee, the beneficiaries with fifteen percent

or more interest in the trust and any other natural

person exercising ultimate effective control over the

trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent

another in dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works to

any contractor from a country which shares a land border with India

unless such contractor is registered with the Competent Authority.

(Related to tenders for Works contracts, including Turnkey

Every bidder/s should, at the time of submission of bid, give a declaration as

per below Certificate-M for above.

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE – M

(To be Uploaded Online)

Reference: Tender enquiry No.: UGVCL/ /

Due on date: / /

“I/We have read the clause regarding restrictions on procurement from a bidder

of a country which shares a land border with India. I/We certify that our

firm is not from such a country and is eligible to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder

of a country which shares a land border with India. I/We certify that our

firm is from such a country and I/We have been registered with the Competent

Authority (Registration committee constituted by Department for Promotion of

Industry and Internal Trade (DPIIT) [Evidence of valid registration by the

Competent Authority is attached].Further I/We hereby certify that our firm

fulfills all requirements in this regard and is eligible to be considered.”

Seal of the Firm Signature of the Authorized Representative of the

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

Name of the Tendering Firm / Agency:

NNEXURE-A (TCS)- (To be Uploaded Online)

(On Stamp Paper of Rs. 300 Duly Notarized)

Chief Engineer (Proc.)

Signatory) having age

having _____________ PAN (10 Digits) do hereby declare that UGVCL has

awarded the order of (Description of Supply Order) having (Order No and Date)

undertake that we, M/s _________________________________ have

1. The sales / gross receipts / turnover of more than Rs. 10 Crores in

immediately preceding financial year and

2. Total receipts from UGVCL for consideration for sale of Goods as per the

contracts awarded is likely to exceed / not exceed Rs. 50 lakhs during the

And hence we are liable to charge and collect TCS @ 0.075% / 0.1% (strike out

whichever is not applicable) from UGVCL during the FY ____________________.

We also undertake that the TCS collected from UGVCL shall be paid to

Government Treasury within the prescribed time limit and necessary TCS returns

in prescribed format will be filed by us.

We further undertake that TCS certificate in Form 27D will be submitted to

UGVCL within 30 days from the end of respective Quarter. In case, if we fail to

pay TCS to Government Treasury within prescribed time limit or fail to file TCS

returns in prescribed time limit or fail to submit the TCS certificate within

days from the end of quarters, UGVCL is entitled to recover the amount of TCS

so collected from this contract or any other contract or from any other amount

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

(Name of Authorized Signatory)

Successful Bidder/s has to submit undertaking regarding e-invoicing under Goods

& Services Tax (GST) w.e.f 01st October 2020 as per below mentioned

Annexure-B (GST e-Invoicing).- (To be Uploaded Online)

(On Stamp Paper of Rs. 300 Duly Notarized)

The Chief Engineer(P)

Corporate Office, UGVCL

I, (Name of the Authorized Signatory) having age _____,

Designation_______ of M/s (Name of the seller with address)

having ______ (PAN) and ___________________ (GST no. do hereby declare that

UGVCL has awarded the order of (Description of Supply Order/Contract Order)

having (Order No and Date) and we hereby undertake that We, M/s

________________ have the sales / gross receipts/ turnover of more than/ less

than (strike out whichever is not applicable) Rs. 500 Crores in the current

financial year and we are covered / not covered under the provisions of e-

invoicing under GST.

We hereby undertake to comply the provisions of e-invoicing under GST and

indemnify UGVCL for any financial/ non-financial loss that UGVCL has to suffer

due to non-compliance of e-invoicing provisions under GST Act and rules

thereunder including non-availability of Input Tax Credit (ITC) of GST to UGVCL

within prescribed time limit.

(Name of Authorized Signatory)

32. EARNEST MONEY DEPOSIT: (E.M.D.) Please consider following Change in EMD

Clause of Commercial Terms and Condition.

Guideline for paymentof EMD Amount:

The Micro and Small Scale Industrial (manufacturing) Units registered under

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

SmallScale Industries of Gujarat State and holding subsequent registration is

eligible for exemption from the paymen

tofEMDamounton,onlinesubmissionofscannedcopyof duly notarized copy of

minimum one certificate from group A & B (i.e. one certificate from group A

AND one certificate from group B).

A GROUP B GROUP

Udyam Registration 1 CSPO Registration Certificate

Certificate 2 NSIC Registration Certificate

3 DGS&D Registration Certificate

In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New

Delhi Notification S.O. 2119 (E) dated 26th Jun, 2020 and subsequent

clarifications issued vide O.M. No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th

August, 2020, amended notification S.O.2347 (E) dtd.16th June-2021 and

subsequent amendments ,if any issued by MSME in future : only “UDYAM

REGISTRATION CERTIFICATE” out of SSI / MSME Part-II / Udyog Aadhar

Memorandum / Udyam Registration Certificate shall remain valid From 31st

March,2022 as amended by the Ministry of Micro,Small and Medium

Enterprises(MSME),Govt.of India on dtd.19.1.2022.

The MSME (manufacturing) Unit is eligible for benefit of submission of lower

side EMD amount on submission of duly notarized copy of any one certificate

from above mentioned Group A&B.

The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration with

CSPO / NSIC / DGS&D, Registration Certificates for the item under Tender will be

eligible for exemption from payment of EMD on submission of attested copies of

their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum/ Udyam Registration

Certificate) & CSPO / NSIC / DGS&D Registration Certificates in EMD Cover. This

benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other

intermediators.

The Certificates should indicate the manufacture of items offered. In case of

Udyog Aadhaar Memorandum/Udyam Registration Certificate, it should indicate

the manufacture of related group of item.

Whenever above clause Amended by Ministry of Micro, Small and Medium

Enterprises, Govt. Of India, New Delhi same will be applicable.

Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal /

33. banned for business dealing / black listing:-

a) The list of indicative reasons for placing the firm in a Stop deal / banned for

business dealing / blacklist are as under:-

A Firm will be placed in a Stop deal / banned for business dealing, if the Firm –

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

a.1) Has submitted fake, false or forged documents/certificates,

a.2) Has revised/withdrawn price bid after opening of Techno-commercial bid,

until and unless it is sought for,

a.3) Has tampered with the stipulated tendering procedure.

a.4) Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order

after the same is issued by the Company within the validity period and as per

agreed terms and conditions,

a.5) Has committed breach of contract or has failed to perform a contract or has

abandoned the contract,

a.6) Has failed to provide suitable expertise for the work as per prescheduled

programme of Tender.

a.7) Has failed to submit all the necessary test reports / documents within time

schedule / as per company’s time limit as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type reports / documents to

a.8) Has indulged in construction and erection of defective works.

a.9) Has supplied inferior quality / defective materials and refused to replace

with stipulated time frame as specified by the company.

a.10) Has substituted materials in lieu of materials supplied by the Company or

has not returned or has short returned or has unauthorisely disposed of materials

/ documents/ drawings/ tools or plants or equipment supplied by the Company,

a.11) Has involved in malpractices such as bribery, corruption, fraud, canvassing

a.12) Has unauthorisely obtained official company information or copies of

documents, in relation to the Tender/ Contract.

a.13) Has failed to follow the stipulated mode of communication, if specified by

the tendering authority/ purchaser.

a.14) Has parted with, leaked or provided confidential/ proprietary information

of the Company given to the firm only for its use (in discharge of its obligations

against an order) to any third party without prior consent of the Company,

a.15) Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

a.16) In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing / black listing.

b) Effect of putting a firm for Stop dealing / Banned for business dealing:-

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

b.1) The proprietor / all the partners / directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/ banned

for business dealing/ blacklist. All the firms / Company where such proprietor /

partners / directors involve or participating as proprietor / partners / directors,

such firms / Company shall also be considered for stop deal / banned for

business dealing / black list.

b.2) Once the name of the firm and / or proprietor / partners / directors of the

firm appears in the list of Stop dealing / Banned for business dealing / black list

in any Company of GUVNL and its Subsidiary Companies,

b.2.1) No enquiry shall be issued to a firm.

b.2.2) No bids / tender shall be considered for evaluation and the bid submitted

by the Firm shall be returned.

b.3) Action to be taken, when a firm and / or proprietor / partners / directors of

the firm is put on Stop dealing / Banned for business dealing / blacklisting by

GUVNL or any of its subsidiary Companies, during tender process:-

b.3.1) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Preliminary / Technical Bid.

b.3.2) After opening Technical bid but before opening the price bid, the price

bid of the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Technical Bid.

b.3.3) After opening of price bid, the offer of the Firm should be ignored and

will not be further evaluated. The Firm will not be considered for issue of order

even if its price is the lowest. In this situation, the next lowest bidder shall be

considered as L1.

b.3.4) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

b.4) If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in

one Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm should be

allowed to complete such awarded work / supply.

b.5) The amount of EMD/ SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be appropriated

against the dues recoverable from the firm by GUVNL or any of its subsidiary

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and

b.6) When a Firm is put on Stop dealing/ Banned for business dealing/ blacklist,

all the manufacturing works / units of the Firm shall be on Stop dealing/ Banned

for business dealing/ blacklist for GUVNL and its Subsidiary Companies & for all

Services of the Firm.

b.7) If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is

a Proprietary Concern, then all the Concerns of the same Proprietor shall also be

considered to be on Stop Dealing/ Banned for business dealing/ blacklist. The

Managing Director of the concerned Company may however, if he considers it to

be in the interest of the Company, remove the ban in respect of any specific

Service / Supply, for his Company only.

c) Every bidder should, at the time of submission of bid, give a declaration that

bidder and/or proprietor/ partner/ director of the firm has not been placed on

Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any

Subsidiary Companies.

Bidders/ Agents:-

34. A bidder shall not have conflict of interest with other bidders for Particular

quoted item. Such conflict of interest can lead to anti-competitive

Practices to the detriment of procuring Entity’s interests. The bidder found to

have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

that puts them in a position to have access to information about or influence

bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation

by a bidder in more than one Bid will result in the disqualification of all bids in

which the parties are involved. However, this does not limit the inclusion of the

components/ sub-assembly/

Assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal Manufacturers, one agent cannot represent two manufacturers or quote

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

on their behalf in a particular tender enquiry. One manufacturer can also

authorize only one agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation

of the design or technical specifications of the contract that is the subject of the

h) In case of a holding company having more than one independently

manufacturing units or more than one unit having common business ownership /

management, only one unit should quote. Similar restrictions would apply to

closely related sister companies. Bidders must proactively declare such sister/

common business/management units in same/similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that

bidder shall not have conflict of interest with other bidders for particular quoted

item, as above.

35. Relationship with employee: -

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the Company’s Act. 2013 is 10% or more, the tendering company will not deal

with such Company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of

such facts would immediately disqualify the tenderer for further dealing with the tendering

36 In cl. No. 20 (Payment terms) & Cl no. 26 (Extension in Contractual delivery date) of commercial

terms & condition where ever “Taxes & duties” shown is read as GST and Cess as applicable.

Following terms is added in clause no. 20 (Payment terms)

As per GUVNL letter No.GUVNL/ED(F&A)/141 Dtd.16.05.2016.The cash discount payment scheme

is as under for early payment. However, the same shall be confirmed from DGVCL before claim of

Sr. 80% Payment on receipt of material

Cash Discount to be recovered (%)

No. against TRC

1. Payment on 7th day 1.50%

2. Payment on 15th day 1.00%

This above referred scheme shall be applicable subject to following terms and conditions:-

i. This scheme shall be applicable for payment of supply of all type of materials.

ii. If 7th day or 15th day is Public holiday or weekly off, then the next working day

shall be considered. The period of 7th days or 15th days to be considered is from the

“Date of Receipt of material (DRM)” mentioned in the Truck Receipt Certificate (TRC).

iii. The Cash Discount is to be recovered at the above referred percentage only on

Signature of Tenderer:

Date: Place: Company’s Round Seal:

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TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

payment terms of 80% payment against TRC within 30 days.

iv. No Cash Discount is to be availed on balance 20% payment against S.R. Note

within 45 days.

v. The above referred Scheme of early bill payment against Cash Discount will be

at the sole discretion of GUVNL and its Subsidiary companies subject to availability of fund

and the same should not be treated as a right of the supplier.

vi. Early payment and recovery of cash discount shall be applicable to only those

suppliers who choose this facility.

vii. The scheme shall be implemented with immediate effect.

Following para is added in Cl no. 26 (Extension in Contractual delivery date)

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in

price on account of any statutory increase in GST and Cess as applicable shall be admissible after

the original contractual delivery date.

37 Amicable Settlement: -

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this

contract with reference to the construction, interpretation, breach, termination or validity thereof

(hereinafter referred as "the Dispute") shall, upon the written request of either Party be referred to

the authorized representatives of the Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to negotiate in good faith a resolution of the

Dispute within thirty days of the service of the request.

38 Arbitration:-

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith in sub clause (1) of Clause_, arising under or in connection with the present agreement,

the same shall be referred to the Arbitration Centre (Domestic and International) High Court of

Gujarat at Ahmedabad ("the Centre" for short), currently functioning in the High Court Complex,

Sola, Ahmedabad for appointment of arbitrator and thereupon, the Centre shall appoint a sole

arbitrator and conduct the arbitration proceedings in accordance with its rules. If the parties

unanimously agree to appoint three arbitrators, then in that case, each party shall appoint one

arbitrator from the panel of arbitrators of the Centre, and the Centre shall appoint the third

arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be the sole and exclusive

remedy between the parties for all disputes arising under or in connection with this agreement.

The arbitration shall take place at the Arbitration Centre, Ahmedabad, High Court Complex, Sola,

Ahmedabad, Gujarat, in accordance with the provisions of the Arbitration and Conciliation Act,

1996 as amended from time to time, and the proceedings shall be conducted in English. The

arbitration award shall be final and binding on the parties.

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

INTGRITY PACT- (To be Uploaded Online)

UGVCL’s COMMITMENT PARTY’s COMMITMENT

Not to bring pressure recommendations

To maintain the highest ethical

● ● from outside UGVCL to influence it

standards in business and professional

Not to use intimidation, there at,

Ensure maximum transparency to the inducement or pressure of any kind on

satisfaction of stakeholders UGVCL or any of its employees under

any circumstances

To ensure to fulfill the terms of To be prompt and reasonable in

● agreement/cont act and to consider ● fulfilling the co tract, agreement, legal

objectively the view point of parties obligations

To provide goods and/or service

To ensure regular and timely release timely as per agreed quality and

of payment on due does for work done specification at minimum cost to

To ensure that no improper demand is

To abide by the general discipline to be

● made by employees or by anyone on ●

maintained in our dealings

To give maximum possible assistance

to all the vendors / Suppler / Service To be true and honest in furnishing

Providers and other to enable them to information

complete the cont act in time

To provide all information to Not to divulge any information,

supplier/contractors relating to business details available during the

● contract/job which facilitate him to ● course of business relationship to

complete the contract/j b others without written consent

successfully in time of UGVCL

To ensure minimum hurdles to Not to enter into

vendors /suppliers / contractors in carter/syndicate/understanding

completion of agreement whether formal/non formal so as to

/contract/work order influence the price

(Seal & Signature) (Seal & Signature)

UGVCL’s authority Signatory Party’s authority Signatory

Designation: Designation:

(THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE UPLOADED

ONLINE WITH PRELIMINARY AND TECHNICAL BID

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

Documents in following order to be attach Attached

Tender Documents for Preliminary Stage with duly signed and sealed

1. Forwarding letter for submission of Tender Fee & EMD & Yes / No

Vendor Registration Certificate

2. Payment Copy if paid Tender Fee/EMD through Yes / No

RTGS/NEFT/on line

3. Scan Copy of receipt in cash for cash payment (Up to Yes / No

4. Scanned copy of DD/Bank Guarantee/Banker’s Cheque/pay Yes / No

order for EMD if more than 3 lakhs

5. Notarized Copy of Valid CSPO (Central Store Purchase Yes / No

Organization)/NSIC Certificate/DGS&D Certificate

6. Notarized Copy of Udyam Registration Certificate Yes / No

7. Copy of Valid Vendor Registration Certificate for Tendered Yes / No

Item (If applicable as per Schedule-A Condition)

8. Vendor Registration fees payment receipt copy (If applied Yes / No

for renewal/ New Registration)

9. List of Order Executed if any Yes / No

10. Notarized Copy of GST registration Certificate Yes / No

11. Any Other Document (if Required) Yes / No

Tender Documents for Technical Stage with duly signed and sealed

1 Forwarding for Technical Bid submission Yes / No

Signed and Seal copy of GTP & Technical Specification Yes / No

3 Copy of Audited Account of Last three years Yes / No

4 List of Testing Facility on Company's Letter Head Yes / No

5 List of Machinery on Company's Letter Head Yes / No

List Of Partners/Directors with Address and Contact No. On Yes / No

Letter Head duly signed and sealed or self declaration about

Notarize copy of all Type Test Of Tender Item ( Not Older Yes / No

8 BIS License Notarized Copy Yes / No

9 Copy of PAN Card Yes / No

10 Notarized copy of valid Factory License Yes / No

11 Valid ISO Certificate Yes / No

12 Duly Signed and Seal Copy of Schedule-A Yes / No

Authorize Person Undertaking On Stamp Paper of Rs. 300 Yes / No

13 Duly Notarized

Commercial Terms and Condition with all annexures duly Yes / No

14 signed and seal

Certificate-M as per format in Schedule-A On Stamp Paper Yes / No

15 of Rs. 300 Duly Notarized

Annexure-A (TCS) as per format in Schedule-A On Stamp Yes / No

16 Paper of Rs. 300 Duly Notarized

17 Annexure-B (GST-e Invoicing) as per format in Schedule-A Yes / No

Signature of Tenderer:

Date: Place: Company’s Round Seal:

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1361/11KV 400 Amp A.B.Switch with Polymeric Insulator

On Stamp Paper of Rs. 300 Duly Notarized

18 Quality Assurance Plan on Letter Head Yes / No

19 Performance Certificate Yes / No

20 Tender All Amendment in ascending order (if any) Yes / No

Order copy of Past Experience (Private Or GUVNL & their Yes / No

21 Subsidiaries Companies)

22 Undertaking Regarding Stop Deal/ Black List Yes / No

Details regarding, If bidders are (1) Women Proprietor or (2) Yes / No

All partners are women, in case of partnership firm or (3) All

23 share holders are women, in case of company, letterhead.

24 “Important instruction ” duly signed and sealed Yes / No

25 Any Other Document ( if Required) Yes / No

Signature of Tenderer:

Date: Place: Company’s Round Seal: