Research Pilot Project for Turnkey Based Supply, Installation, Testing and Commissioning with three year CMC of newly developed concept of Pole Mounted 1.1kV Smart Power Distribution Boxes (SD_1.1) comprises the various objectives of metering, monitoring & controlling power supply of single phase consumers for the reduction of distribution losses at specific location under MGVCL.

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV

1. Tender No.:

Research Pilot Project for Turnkey Based

Supply, Installation, Testing and Commissioning

with three year CMC of newly developed

concept of Pole Mounted 1.1kV Smart Power

2. Tender Item: Distribution Boxes (SD_1.1) comprises the

various objectives of metering, monitoring &

controlling power supply of single phase

consumers for the reduction of distribution

losses at specific location under MGVCL.

Rs. 7500.00 + Rs.1350.00 (18 % GST) =

Tender Fee in Rs.

(Non-refundable) (Rs. Eight Thousand Eight Hundred Fifty Only)

EMD Amount EMD amount

for MSME for Non-MSME

units in Rs. units in Rs.

Pilot research Project

Item wise Earnest Money for Distribution loss

4. reduction by

Deposit amount in Rs.

converting existing

0.433 KV low voltage 1,50,000.00

Power Distribution

System by 1.1 KV

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 1 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

Description

Not applicable

Pre-bid meeting

Last date & Time of Online (e-

6. tender) submission of offer (This

is mandatory) (up to 16.00 hrs)

Date of opening of preliminary 27.03.2024

7. stage in online mode. (at 11.00 hrs.)

Last Date of submission of “EMD

Cover Documents” (Original EMD

8. Not applicable

Fee documents in physical form,

If applicable).

Date of opening of Technical

stage (Except online form: 27.03.2024

9. Annexure-13) in online mode. (If (at 11.05 hrs.)

Tentative Date of opening of

Annexure-13 of Technical Bid and 03.04.2024

10. Price bid in online mode / (at 11.00 hrs.)

e-tender (if possible)

 Every bidder has to inform their GSTIN No. at the time of payment of

applicable fees.

 Tender is invited on ‘Firm’ prices.

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER

ADVERTISEMENT), THE TENDER IS INVITED BY E-TENDERING (ONLINE ) MODE, FOR

WHICH FOLLOWING CONDITIONS ARE MANDATORY AND IF ANY DEVIATION FOUND,

IN THAT CASE, THE TENDERS / OFFER WILL BE OUTRIGHTLY REJECTED AND NO

ANY FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as mentioned in Schedule-A of tender (here under)

are required to upload scanned copy of original documents (Notarized/Self attested

copies of original as specified in tender document) in Electronics form (in PDF

format only) at respective stage in n-procure only (i.e. Preliminary Stage &

Technical Stage).

[B] All Required documents as mentioned in clause no. 38 of commercial terms and

condition / as mentioned in Annexure-11 of online tender/as per check list should be

uploaded in technical stage of online bid. In case of non-attachment of mandatory

documents or attachments of wrong document or uploaded document not opened,

bid may be rejected at discretion of MGVCL.

[C] Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and uploaded scanned documents (Tender document fee, EMD, Vendor

Registration, Technical and commercial documents etc.) of bidder, offer of the same

shall be liable for rejection at the discretion of MGVCL

[D] Bidders shall have to submit price – bid (Schedule – B) in online (e-tendering form)

only. This is mandatory. If price bid is submitted in physical form, same will not be

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 2 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

opened / considered and only online submitted price bid will be considered for

evaluation.

Remarks: Applicable GST rates needs to be mentioned in Column no. 6 (Applicable

GST rate) of price bid and in case of bidders opting for composition scheme, “C” shall

be mentioned and amount (in Rs.) shall be “0”(Zero) in column no. 12 (Unit GST in

Rs.) in online price bid.

[E] If the physical documents of tender (i.e. Original EMD Fee documents, if

payment through DD/Pay Order/Banker’s Cheque /Bank Guarantee) does not reach

to this office within stipulated time mentioned in tender notice, offer will be out

rightly rejected even if successful submission of Online tender.

[F] DELAYED AND LATE TENDERS:-

No tender (i.e. EMD Cover Documents, if applicable) shall be accepted / opened in

any case which are received after due date and time of the receipt of tender

irrespective of delay due to postal service or any other reasons and concern company

shall not assume any responsibility for late receipt of tender. Any correspondence in

this matter will not be entertained.

Note: Bidders should be in touch with websites https://mgvcl.nprocure.com &

www.mgvcl.com for information regarding revision/corrigendum/Amendment in

tender till due date of online submission and thereafter. No separate information

shall be sent in this regard and also not publish in newspaper.

Any technical questions, information and clarifications that may be required

pertaining to this enquiry should be referred to the ADDITIONAL CHIEF ENGINEER

(PROC.) MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE,

SARDAR PATEL VIDYUT BHAVAN, RACE COURSE , VADODARA – 390

MGVCL reserves the right to reject any OR all tenders without assigning any reasons

For and on behalf of MGVCL,

Additional Chief Engineer (Proc.)

Tender Documents in (PDF Format) which consists of:

Part– I: Tender Documents/Conditions

a. General Conditions of Contract (GCC-Part I)

b. Erection Conditions of Contract (ECC-Part I)

c. Special Conditions of Contract (SCC-Part I)

d. Technical Specifications GUVNL/GPRD/TS/1.1 KV Loss

Reduction/RP104/R1 , 1.5 Mtr long Earthing & Single Phase

e. Bid Form /Annexures

f. SLA Clause

g. Drawings

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 3 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

Part– II: Schedule “A” (Important condition and tender notice)

To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded

from “Adobe “website.

In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Phone No. 079-26857315 / 316 /

Email: [email protected]

Other Terms & Conditions as per detailed tender document

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 4 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

SCHEDULE-- ‘A’

TENDER NO.: MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System

Execution of the Research Pilot Project for turnkey based for Supply, Installation, Testing and Commissioning with three year

CMC of newly developed concept of Pole Mounted 1.1 kV Smart Power Distribution Boxes (SD_1.1) comprises the various

objectives of metering, monitoring & controlling of single phase consumers for the reduction of distribution losses at specific

locations under MGVCL

Sr. No. Particulars of Item Unit Qty.

Turnkey Based Work for Supply, Erection,Testing & Commissioning of Smart Power Distribution Metal Box

A including web based software solution for remote metering, monitoring & controlling of utility consumers with

one year CMC period

Design, Engineering and Development of 3 KVA Smart Power Distribution Metal box

for 3+1 Consumers as below listed bill of Material

Turnkey Based Work for Supply, installation ,Testing & commissioning of 3KVA Smart

Power Distribution Metal Boxes.

Design, Engineering and Development of 5 KVA Smart Power Distribution Metal box

for 5+1 Consumers as below listed bill of Material

Turnkey Based Work for Supply, installation ,Testing & commissioning of 5KVA Smart

Power Distribution Metal Boxes.

To Develope, Supply & Maintain Responsive Web Based software solution and mobile

5 application for Anroid and IoS for three year CMC period with modifications including Set

cloud hosting, sim card management and recurring charges.

6 Three years CMC Charges for 3KVA smart Distribution Boxes Set

7 Three years CMC Charges for 5KVA smart Distribution Boxes Set

B Bill of Material ( To be supplied by the bidder)

Sr. No. Particulars of Item Unit Qty.

1 1.1 kV/0.240V,Single Phase Air Natural Distribution Transformer, 3 kVA Nos

2 1.1 kV/0.240V,Single Phase Air Natural Distribution Transformer, 5 kVA Nos

3 Metal Distribution Boxes as per the approved dimensions and drawing Nos

4. 1Ph-2Wire Consumer Tarrif energy meters with RS 485 port Nos

IoT based DCU with required SMPS compatible to communicate on MODBUS RTU

5 protocol and GPRS/GSM based with dual SIM connectivity with external temperature Nos

6 Consumer wise load side flush mounted relays Nos`

Consumer wise M5 type connectors to extend the power and communication circuits

up to consumer premises

Consumer wise LCD backlit display unit and SMC boxes for housing the display units,

MCBs, PTBs etc.

Metal enclosure Internal Wiring & Accessories - Metal Enclosure ( Wires, TB, Lamp,

9 Door Switch, Bushings, DIN Rail, Wire Duct, Lugs, Nut-Bolt, Screw, & Other set

Miscellaneous)

1.5 Mtr PIC Type Earthling with Accessories ( GI Strip, Heat Shrinkable tube, Nut Bolt

# It is mandatory to participate in All above tender items (1 to 7).

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 5 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

NOTE: IMPORTANT

Offers are invited from the registered authorized traders/authorized dealers/manufactures or

1. authorized Indian agent of such manufacturer of India. If the tender is submitted by trader

then he has to mention the name of manufacturer for the offered items.

2. The quantity mentioned above is tentative. No Dispute for non-purchase or purchase of very

less quantity shall be entertained and MGVCL’s decision in this regards, shall be binding to

the Bidders. The MGVCL reserve the right to reduce the tender quantity as per their

requirement at the time of finalization of the tender.

3. QUALIFICATION CRITERIA :

Bidders should be uploaded original documents along with proof as per

Bid Qualifying Criteria of Tender Conditions(Annexure-B) in Technical

Stage of Online Mode

3.1 To ascertain the highest reliability of the system offered, the bidder shall be the

manufacturer of one of the critical components of the system, viz. Transformer

OR IoT Based DCU OR SCADA based solution developer, etc.

3.2 Minimum Average Annual Turnover (MAAT) for last three financial years

should not be less than 30 % of the estimated cost of project. In this regard,

separate certificate from CA must be submitted.

4. EMD COVER DOCUMENTS’ CONTAINS THE FOLLOWING, If Applicable:

The following documents as stated hereunder out of 8 documents mentioned in clause no.:

of commercial terms and condition of tender are required to upload scanned copy of original

documents (Notarized/Self attested copies of original – as specified in tender document) in

Electronics form (in PDF format only) at respective stage in n-procure only (i.e.

Preliminary Stage & Technical Stage). However Original EMD Fee documents must be

submitted in physical form (i.e. If payment through DD/Pay order/Banker’s Cheque/Bank

Guarantee) strictly by Speed Post or RPAD only in sealed cover “EMD Cover Document”.

However, the other text matter and conditions mentioned in clause no.:8 of commercial

terms and condition remains same.

4 [1] Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice

should invariably be paid by below mentioned mode otherwise offer will be ignored out

rightly. (This is Mandatory)

 Bidder shall have to pay Tender Fee by RTGS/NEFT/ONLINE. The Tender fee

amount paid by RTGS/NEFT/ONLINE mode should invariably mention the Tender

Number and receipt of payment transfer through RTGS/NEFT/ONLINE must be

uploaded at preliminary stage. Details of RTGS/NEFT/ONLINE are given here under

 Bidder can pay the Tender fee amount plus GST as applicable in CASH (Up to Rs. 10,000/-) at

Cash counter of MGVCL Corporate Office, Vadodara during working days between 10:30 A.M.

to 04:00 P.M. and on working Saturday between 10:30 A.M.to 04:00 P.M. before the due date

and time for submission of tender. Bidder must upload the original copy of money receipt of

Tender fee payment at preliminary stage itself.

Tender Fees is Non-refundable under normal circumstances. However, if purchaser

company decides to scrap/ cancel the tender, by one or other reason, in which bidders

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 6 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

are not responsible for cancellation/ scrap of tender, in such case tender fee without GST

amount may be refunded to bidder(s), at sole discretion of the purchaser company.

4[2] Original Copy of GST registration certificate must be uploaded at preliminary stage of

(n) Procure (This is mandatory).

4[3] All the bidders shall be required to pay Earnest Money Deposit , except those who are

exempted as per Gujarat State Purchase Policy-2016, vide Industries & Mines

Department, GoG Resolution No. SPO/102015/691093/CH dated: 03.06.2016.

Bidders can pay E.M.D. amount by below mentioned mode. (This is mandatory).

 Bidder/s shallhave to pay EMD by RTGS/NEFT/ONLINE up to Rs.3 Lakhs. The EMD

amount paid by RTGS/ NEFT/ONLINE mode should invariably mention the Tender

Number and receipt of payment transfer through RTGS/NEFT/ONLINE mode must

be uploaded at preliminary stage. Details of RTGS/NEFT/ONLINE are shown below.

-: Performa of R.T.G.S. Details:-

Particulars Requisite Details

1. Name of Bank State Bank of India

Industrial Finance Branch,

2. Name of Branch Mid Town Building, Jetalpur Road, Baroda

3. Branch Code

4. MICR Code

5. IFSC Code SBIN0001946

6. Name of Account Madhya Gujarat Vij Company Ltd.

7. Account No.

Any Payment made should invariably mention the Tender Number. This is

mandatory.

 Bidder/s can pay the E.M.D. amount in CASH (Up to Rs. 10,000/-) at Cash counter

of MGVCL Corporate Office, Vadodara during working days between 10:30 A.M. to

04:00 P.M. and on working Saturday between 10:30 A.M.to 04:00 P.M. before the

due date and time for submission of tender. Bidder must upload the original copy

of money receipt of EMD fee payment at preliminary stage.

 If the EMD amount is more than Rs. 3 Lakhs, Bidder/s can pay the E.M.D. amount

by way of RTGS/NEFT/ONLINE /DD/Banker’s Cheque/Pay order/Bank Guarantee.

The EMD amount paid by RTGS/ NEFT/ONLINE mode should invariably mention the

Tender Number and The scanned copy of original documents (i.e. receipt of

payment transfer through RTGS/NEFT/ONLINE mode/DD/Banker’s Cheque/Pay

order/Bank Guarantee) must be uploaded at preliminary stage & original copy of

the same will have to be submitted in physical in Sealed cover stating “EMD

cover Documents” at the office address specified in this tender documents

within 5 days of Bid opening by Speed Post or RPAD only.

If EMD amount is paid by DD (i.e. demand draft)/ Banker’s Cheque then it should be in

favour of “Madhya Gujarat Vij Company Limited”, Payable at Vadodara.

a) The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with CSPO /

NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 7 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

exemption from payment of EMD on upload of duly notarized original copies of

minimum one certificate from group A & B (i.e. one certificate from group A & one

certificate from group B) for availing exemption in payment of E.M.D. (This is

mandatory).

Group A Group B

1 CSPO Registration Certificates

1 UDYAM Registration Certificate 2 NSIC Registration Certificates

3 DGS & D Registration Certificates

Note: In view of Ministry of Micro, Small & Medium Enterprises, Govt. of India, New Delhi

notification S.O. 2119(E) dated 26th Jun, 2020 and subsequent amendments, Only

“UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME part II/Udhyog Aadhar

Memorandum/Udyam Registration certificate shall remain valid from 1st July-2022 OR

from the date as amended in future by the with time to time Notification issued from

Ministry of Micro, Small & Medium Enterprises (MSME), Govt of India.

b) The Certificates should indicate the manufacture of items offered. In case of UDYAM

REGISTRATION CERTIFICATE, it should indicate the manufacture of related group of

c) This benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other inter mediators.

Also take note that, if the EMD amount is paid by way of Bank Guarantee, the validity of Bank

Guarantee must be for 6 Months from the last date of submission of the bid for this tender.

(This is mandatory)

The item wise amount of EMD to be paid by the Bidder is shown in schedule-A of tender

documents. The bidders shall have to pay total amount of EMD for the offered item/s, for

documents. The bidders shall have to pay total amount of EMD for the offered item/s, for

which they participate in the tender irrespective of their offered quantity as per Tender

Notice. Bidder should state the breakup of quoted item/s and EMD paid for the same on letter

head and upload the same in Preliminary Stage, without which, their offer is liable for

rejection, If applicable.

Sr. No. Item Description EMD Amount MSME (Yes or No)

Total Amount of EMD submitted

Total Amount of EMD submitted

4 [4] The Original Copy of valid vendor registration letter of tender item/s issued by GUVNL

or its any subsidiary company OR the copy of receipt of the fees paid towards vendor

registration must be uploaded at preliminary stage of (n) Procure. The complete

guideline for registration of vendors & Vendor development policy is attached herewith

as APPENDIX-1. This is mandatory.

4 [5] Declaration CERTIFICATE-M regarding Restrictions on Procurement from a Bidder of a

country which shares a land border with India.

Note: The bid will be rejected out rightly, if the above mandatory original documents i.e.

(At Sr. No.: 4[1] to 4[4]) are not uploaded at preliminary Stage of Online Mode and/or

physical form (Original EMD Fee document, if applicable) in “EMD Cover Documents”.

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 8 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

Moreover, the following original documents (for Techno-commercial Evaluation) are also

required to be uploaded in Technical Stage online mode.

4 [6] Declaration duly notarized on Rs. 300/- non judicial stamp paper as per attached

Annexure-C duly filled up with complete details regarding Authorized representative

as Employee of firm as per Cl. No: 40 of this tender notice.

4 [7] Drawing/s of each item of tender duly signed & stamped of the bidder as per technical

specification / requirement of tender documents, if applicable.

4 [8] The Copy of valid Bureau of Indian Standard (BIS) license OR copy of application of

renewal (applied before expiry of license) of such license along with photo copy of

license (expired) and copy of money receipt / acknowledgement of BIS, if license

expired at the time of bidding, duly notarized. This is mandatory wherever

applicable as per technical specification / requirement of tender documents.

4 [9] Valid Type test report of tender item/s, not older than 7 years, from any Govt.

approved NABL Accredited laboratory or laboratory as per tender requirement /

technical specification, duly notarized. All required type test on one particular must

have been conducted in the span of 1 year only.

4 [10] List of orders of tender item/s, executed / under execution, which are received by

bidder in last (5)five years from the date of publishing of the tender, from GUVNL

(Formerly GEB) or their subsidiary companies viz. MGVCL/DGVCL/UGVCL/PGVCL/

GETCO/GSECL should be uploaded in technical Stage online mode. The details of list of

such order/s should cover the details of Order placing company, Date of order, Name of

item/s of order, Item wise qty. of order, status of supplies etc. However, the copies of

any such orders along with performance reports issued by purchaser should be uploaded

by bidder in technical stage of online tender. Please note that these details are

required for deciding performance / experience / status of bidder.

4 [11] The Copy of High Quality ISO certificate duly notarized

4 [12] The copy of full set of Audited Accounts & Financial Turnover of last three (03) years

(i.e. Financial Year 2020-21 to 2022-23). The original scanned copy of same should

be uploaded in technical stage of online/e-tender.

4 [13] The tenderers must be required to upload the technical information and the

Guaranteed technical particulars (GTP) along with company seal and signature of the

Tenderer on each and every page / papers of the tender documents.

The documents mentioned under 4[6] to 4[13] are required for technical evaluation of

bid hence bidder should upload the same at technical Stage.

The documents, as mentioned in Schedule-A alongwith all GTP, Drawings,all Annexures

as per uploaded Tender Coditions must be uploaded scanned copy of original documents in

Electronics form (in PDF format only) at respective stage in n-procure only (i.e.

Preliminary Stage & Technical Stage).

E.M.D. will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of

the offer and / or (ii) the Tenderer fails to furnish / deposit the Performance Guarantee

towards Execution Period (security deposit)

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 9 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

a) EMD of the unsuccessful Tenderer if paid in Cash / Demand Draft / Banker’s Cheque

will be returned within 15 days from the date of placing of the order to the

successful Tenderer, through RTGS / NEFT for credit to his Bank Account. The Bidder

shall have to give details of his Bank Account with duly cancelled cheque. No claim

for refund of EMD against original Money Receipt shall be entertained by the

Company. The Bank Guarantee of the unsuccessful Tenderer towards EMD shall be

returned within 15 days from the date of placing of the order to the successful

Tenderer. However, the EMD Amount / Bank Guarantee of technically disqualified

bidder will be returned within 15 days from opening of price bids.

The details of refund of EMD by RTGS with transaction No. should be informed to

respective bidder by letter/ e-mail etc.

EMD will be returned to the successful Bidders, only on their submission of Performance

Guarantee towards execution period (i.e. Security Deposit) against order placed on them.

5. SAMPLE:

Bidders will have to carry out POC before opening the Price bid and it is a part of

Technical Scrutiny. If any bidder fails to execute the POC than it will be considered as

disqualified.

Further, the testing of tender sample/s may (at the discretion of the MGVCL) be carried out

at any Govt. approved laboratory / ERDA-Vadodara/ laboratory as decided by MGVCL which

will be binding to all bidders.

6. DELIVERY PERIOD (The period of contract):

The contractual period for execution of work stated in Schedule of this project consist of

(one) month commencement period and 6 (six) months execution period from the date of

receipt of Sub work order issued by Sub division.

The guarantee & CMC period of three year after the date of work completion. No mobilization

period, idling or stoppage period will be allowed during this period of the Contract and as per

last para of clause no.: 22, “DELIVERY SCHEDULE OF MGVCL” of tendered commercial terms

and conditions.

However, if Company requires earlier delivery; the same should be delivered as per their

requirement.

If the quantity offered by the tenderer is reduced while placing the order, in that case

delivery period quoted by the tenderer will also be reduced proportionately.

The successful bidder/s has to (i) Pay the security deposit amount within 15 days from the

date of receipt of LOA and (ii) Execute the agreement within 20 days from the date of

receipt of letter of acceptance (LOA). However, the bidder/s has to submit drawings &

Proto inspection offer 21 days & 10 days respectively prior to date of completion of

commencement period.

Further in commencement period, formalities related to getting approval of drawing,

Type test & proto sample etc. if applicable shall have to be completed.

7. GUARANTEE:

The Contractor shall warrant that the whole project, in accordance with the Contract

documents and free from defects in material/equipment and workmanship for a period of

three year (36) calendar months for whole project for all the components of the Smart

Distribution Boxes viz. distribution transformer, energy meters, IoT based DCU with SMPS,

relays, connectors, terminal blocks, its wiring, display units, SMC Boxes and its accessories

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 10 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

8. Cartel:-

If, the Company during the procurement process, observes or suspects any activity on the

part of bidders or obtains any knowledge which indicates the existence of cartel formation

amongst the bidders or apprehends the possibilities of cartel as defined under The

Competition Act, 2002, the Board of the Company being a government Company involved in

public procurement work, reserve all rights to allot quantities to such bidders, who are not

part of the cartel, in any manner deemed fit in the interest of the Company without

assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/

other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

discretion.

9. Bidders are requested to submit details of Revised Annexure-13 in online in technical stage

and this is mandatory. If bidder does not submit the revised Annexure-13, the bid shall be

rejected out rightly, despite the bidder is technically qualified & in such case price bid shall

not be opened. No further correspondence in this regard will be entertained.

10. Bidders are requested to ensure that quantity offered details in on-line EMD form; Annexure-4

(on-line) of Commercial Terms and Condition and in Price bid (on-line) should be same. In

case of any discrepancy, quantity offered in Annexure-4 shall be considered as final quoted

11. The bid (EMD Cover Document) which is not opened due to any reason/s in that case the

physical bid may not be returned to the bidder (at discretion of MGVCL).

12. The bidders are requested to submit their bids by on line through our service provider M/s (n)

Code Solutions before one day of the due date to avoid complication / dispute at later stage.

13. Bidders are informed that their employee authorized in writing will only be allowed as their

“Authorized Representative” for all purpose to deal with MGVCL in respect of this Tender.

Non employee cannot deal/should not be allowed to deal with the Company.

14. VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of opening of

technical bids. It is mandatory.

15. The tender item/s supplied shall be confirming to Indian Standard Specification and also with

ISI marking and even after inspection of the lot, if the materials received at site is found

without ISI marking, the lot shall be rejected and no further correspondence shall be

entertained in this regard.”

16. It is proposed to have integrity pact, to have best business practices in an atmosphere of trust

to provide goods & services for the ultimate benefit of the society and Nation. MGVCL

management desires to have an integrity pact attached herewith to be confirmed by bidder.

However this document is voluntarily and does not have any legal binding.

17. Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned

for business dealing / black listing:

a) The list of indicative reasons for placing the firm in a Stop deal / banned for business

dealing / blacklist are as under if the Firm;

1. Has submitted fake, false or forged documents/certificates,

2. Has revised/withdrawn price bid after opening of Techno-commercial bid, until and

unless it is sought for,

3. Has tampered with the stipulated tendering procedure.

4. Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order after the

same is issued by the Company within the validity period and as per agreed terms

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 11 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

and conditions,

5. Has committed breach of contract or has failed to perform a contract or has

abandoned the contract,

6. Has failed to provide suitable expertise for the work as per prescheduled programme

of Tender.

7. Has failed to submit all the necessary test reports / documents within time schedule

/ as per company’s time limit as mentioned in the LOA, if the Letter of Acceptance

(LOA) is placed subject to submission of type reports / documents to the firm.

8. Has indulged in construction and erection of defective works.

9. Has supplied inferior quality / defective materials and refused to replace with

stipulated time frame as specified by the company.

10. Has substituted materials in lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorisely disposed of materials /

documents/ drawings/ tools or plants or equipment supplied by the Company,

11. Has involved in malpractices such as bribery, corruption, fraud, canvassing and

pilferage,

12. Has unauthorisely obtained official company information or copies of documents, in

relation to the Tender/Contract.

13. Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

14. Has parted with, leaked or provided confidential/ proprietary information of the

Company given to the firm only for its use (in discharge of its obligations against an

order) to any third party without prior consent of the Company,

15. Any other ground for which in the opinion of the Company makes it undesirable to

deal with the Firm, and

16. In case the State Government directs the Company to place a firm in stop dealing/

banned for business dealing / black listing.

 In case of any bidder / firm is Stop dealing / Banned for business dealing/ blacklisting by

GUVNL or their any subsidiary company in that case the following shall be applicable.

Bidders may note:

17.1 The proprietor / all the partners / directors of the stop deal / banned for

business dealing / blacklisting firm shall also be considered for stop deal/

banned for business dealing/ blacklist.

17.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing / blacklist in

any Company of GUVNL and its Subsidiary Companies,

a. No enquiry shall be issued to a firm.

b. No bids / tender shall be considered for evaluation and the bid submitted

by the Firm shall be returned.

17.3 The following action will be taken, when a Firm and/or proprietor/ partner/

director of the firm is put on Stop dealing/ Banned for business dealing/

blacklisting by GUVNL or any of its subsidiary Companies, during tender

a. Before opening Technical bids, the bid submitted by the Firm will be treated

as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time

of scrutiny of Preliminary / Technical Bid.

b. After opening Technical bid but before opening the price bid, the price bid

of the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Technical Bid.

c. After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of order

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 12 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

even if its price is the lowest. In this situation, the next lowest bidder shall

be considered as L1.

d. The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

17.4 If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in

one Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm should be

allowed to complete such awarded work / supply.

17.5 The amount of EMD/ SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/

SD/ PG in the form of bank Guarantee shall be encashed and appropriated.

17.6 The Stop dealing/ Banned for business dealing/ blacklist shall be Firm- specific

and when a Firm is put on Stop dealing/ Banned for business dealing/ blacklist,

all the manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing/ blacklist for GUVNL and its Subsidiary Companies & for all

Services of the Firm.

17.7 If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also be

considered to be on Stop Dealing/ Banned for business dealing/ blacklist. The

Managing Director of the concerned Company may however, if he considers it to

be in the interest of the Company, remove the ban in respect of any specific

Service / Supply, for his Company only.

Every bidder should, at the time of submission of bid, give a declaration that bidder and/or

proprietor/ partner/ director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

18. In case, if any bidder has submitted/uploaded false information/Data/Documents against this

tender, MGVCL shall exercise its discretionary power to take action like Periodic/ Permanent

stop deal / Cancellation of vendor registration / forfeit EMD and reject Bid / forfeit the

performance guarantee towards execution (Security Deposit) in favor of DISCOMs of GUVNL /

forfeit the performance guarantee towards Guarantee in favor of DISCOMs of GUVNL, or any

other action decided by DISCOM /Purchaser. No any correspondence will be entertained in

this regard. However, the decision of MGVCL shall be final and binding to Tenderer.

19. No price preference shall be given on any account. All Tenders shall be evaluated on Price

End Cost with GST and Cess as applicable basis unless otherwise mentioned in the Tender

documents.

20. The successful bidder has to execute agreement on Non judicial Stamp paper of Rs. 300/-

duly Notarized as per agreement document uploaded herewith within 10 days after the

payment of S.D. amount/Bank Guarantee. The cost of Non judicial stamp & Notary charges

will be borne by the successful bidder. The agreement shall be executed between ACE

(proc) & the authorized representative of successful bidder as mentioned hereunder.

1. If the authorized representative is from a partnership firm, then a certified copy of the

registered partnership deed must be attached along with the signatures of other

partners who have authorized the particular partner to execute and sign the agreement.

2. If it is a private or public limited firm, a copy of the resolution, authorizing the person

to execute & sign the agreement on behalf of the firm, passed by the Board of Directors

along with the Company’s Seal must be attached with the agreement.

3. If it is a proprietary firm, then the proprietor himself should execute & sign the

agreement and his full residential address must be available in the file.

Upon submission of security deposit and signing of Agreement, MGVCL shall issue a detailed

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 13 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

A/T /order incorporating various terms and conditions.

21. Bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit

the price bid in physical form. This is mandatory. If price bid is submitted in physical

form, same will not be opened and only on-line submitted price bid will be considered for

evaluation.

22. CONFLICT OF INTEREST AMONG BIDDERS/ AGENTS:-

A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A

bidder may be considered to have a conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any

of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units

or more than one unit having common business ownership / management, only one unit

should quote. Similar restrictions would apply to closely related sister companies.

Bidders must proactively declare such sister/ common business/ management units in

same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration in Online Annexure

16 as per Annexure-C, that bidder do not have conflict of interest with other bidders for

particular quoted item, as above.

23. REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH

SHARES A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India will be eligible to bid

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 14 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

in this tender only if the bidder is registered with the Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain

contexts) means any person or firm or company, including any member of a

consortium or joint venture (that is an association of several persons, or firms or

companies), every artificial juridical person not falling in any of the descriptions

of bidders stated hereinbefore, including any agency branch or office controlled

by such person, participating in a procurement process.

III. "Bidder from a country which shares a land border with India" for the purpose of

this Order means: -

a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in such

a country; or

c) An entity substantially controlled through entities incorporated,

established or registered in such a country; or

d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the consortium or

joint venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial

owner is the natural person(s), who, whether acting alone or

together, or through one or more juridical person, has a controlling

ownership interest or who exercises control through other means.

Explanation-

a. "Controlling ownership interest" means ownership of or entitlement

to more than twenty-five per cent of shares or capital or profits of

the company;

b. "Control" shall include the right to appoint majority of the

directors or to control the management or policy decisions

including by virtue of their shareholding or management rights

or shareholders agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural

person(s) who, whether acting alone or together, or through one or

more juridical person, has ownership of entitlement to more than

fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals,

the beneficial owner is the natural person(s), who, whether

acting alone or together, or through one or more juridical person,

has ownership of or entitlement to more than fifteen percent of the

property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above,

the beneficial owner is the relevant natural person who holds the

position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 15 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

include identification of the author of the trust, the trustee, the

beneficiaries with fifteen percent or more interest in the trust and

any other natural person exercising ultimate effective control

over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works to any

contractor from a country which shares a land border with India unless such

contractor is registered with the Competent Authority. (Related to tenders for

Works contracts, including Turnkey contracts)

Every bidder/s should, at the time of submission of bid, give a declaration as per attached

Certificate-M for above.

24. Performance Guarantee:-

“The successful bidder shall have to submit the performance guarantee in the form of

Bank Guarantee worth 10% of the total contract value including all taxes (end cost) to

cover the entire execution. The Performance Bank Guarantee (covering the execution

of the contract) will be returned ONLY on successful commissioning & issuance of TOC

including material reconciliation & as built drawings and on receipt of the Bank

Guarantee towards Warranty worth 10% of the total contract value including all taxes

(end cost) i.e. on supply part only, which will be retained till completion of the

Guarantee period. These Bank Guarantees shall be applicable for all the bidders

irrespective whether they are SSI/NSIC units.”

The above performance guarantee, to be submitted by successful tenderer, towards

execution period, is for the satisfactory execution of the contract.

Whereas the performance guarantee, to be submitted by successful tenderer, towards

warrantee, is for satisfactory performance of the materials which should be valid for

36 months from the date of commissioning OR 42 months from the last date of

delivery of supply whichever is earlier OR whatever applicable as per technical

specification

If the full Performance Guarantee amount /BG towards Execution Period (i.e. Security

Deposit) is not paid within 15 (fifteen) days from the date of letter of acceptance

(LOA), then the LOA will be out rightly cancelled at the risk & cost of the Tenderer (at

the discretion of Owner) and without entering into any correspondences and this will

be binding on the Tenderer and actions shall be taken against such defaulter like stop

dealing or any other actions as decided by Owner.

25. Successful Bidder/s has to submit undertaking regarding e-invoicing under Goods & Services

Tax (GST) w.e.f 01st October 2020 as per attached Annexure-P (GST e-Invoicing)

26. Successful Bidder/s has to submit undertaking regarding Section 206AB r.w Section 206CCA of

the Income Tax Act 1961 for collection of tax (TCS) w.e.f 01 st July 2021 as per attached

Annexure-Q

27. A Check List related to EMD Documents and Technical Documents is to be prepared &

Uploaded by the bidder in Preliminary stage & Technical Stage respectively. Documents

Uploaded in technical Stage should be as per order of Technical check list. This is

mandatory.

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 16 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

28. It shall be sole responsibility of the bidder that the uploaded original scanned

documents (in PDF form) remain legible and should not be password protected.

29. The terms and conditions of this tender are uploaded. If any dispute or discrepancy arises

in any respect at any stage then clauses of following uploaded Tender documents

a. General Conditions of Contract (GCC-Part I)

b. Erection Conditions of Contract (ECC-Part I)

c. Special Conditions of Contract (SCC-Part I)

d. Technical Specifications GUVNL/GPRD/TS/1.1 KV Loss

Reduction/RP104/R1,1.5 Mtr long Earthing & Single Phase

e. Bid Form /all Annexures

f. SLA Clause

Will be considered as final and obligatory to the either side.

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 17 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

CHECK LIST

CHECK LIST TO BE UPLOADED BY THE BIDDER IN PRELIMINARY STAGE & SUBMITTED IN

PHYSICALLY (TENDER FEE, EMD DOCUMENTS, IF APPLICABLE) (FILLING OF ALL

PARTICULARS BY MARKING (√) IS NECESSARY)

Particulars Remarks

SSI / NSIC / PSU / Pvt. Co. /

1 Type of manufacturing unit

Limited Co. / Others

Whether your firm have supplied the tendered item to

2 Yes / No

GUVNL and / or its subsidiary Companies

Registered / Applied for Re-

3 Vendor registration certificate for the tendered item

registration/Not Registered

Paid / Not paid

If paid –

i) Amount:

ii) DD No. & date:

4 EMD iii) Bank:

iii) Bank:

iv)BG valid up to :

5 Whether offered item bears valid ISI registration Yes / No

Whether offered item bears valid type test certificate

6 Yes / No

(if applicable)

Whether samples are submitted as per requirement

7 Yes / No/Not Applicable

(if applicable)

8 Is there any technical deviation in the tender? Yes / No

9 Is there any commercial deviation in the tender? Yes / No

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 18 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

INTGRITY PACT OUR ENDEAVOUR Date:

MGVCL’s COMMITMENT PARTY’s COMMITMENT

Not to bring pressure

To maintain the highest ethical standards in

● ● recommendations from outside

business and professional

MGVCL to influence its decision

Not to use intimidation, threat,

Ensure maximum transparency to the inducement or pressure of any kind

satisfaction of stakeholders on MGVCL or any of its employees

under any circumstances

To ensure to fulfill the terms of To be prompt and reasonable in

● agreement/contract and to consider objectively ● fulfilling the contract, agreement,

the viewpoint of parties legal obligations

To provide goods and/or services

To ensure regular and timely release of timely as per agreed quality and

payment on due dates for work done specification at minimum cost to

To ensure that no improper demand is made by To abide by the general discipline

employees or by anyone on our behalf to be maintained in our dealings

To give maximum possible assistance to all the

vendors / Suppliers / Service Providers and To be true and honest in furnishing

other to enable them to complete the contract information

Not to divulge any information,

To provide all information to

business details available during

supplier/contractors relating to contract/job

● ● the course of business relationship

which facilitate him to complete the

to others without written consent

contract/job successfully in time

Not to enter into

To ensure minimum hurdles to vendors

carter/syndicate/understanding

● /suppliers / contractors in completion of ●

whether formal/non formal so as to

agreement /contract/work order

influence the price

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 19 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE – M

(To be uploading in original Copy at Preliminary Stage)

Subject: Supply of ______________________________________

Reference: Tender enquiry No.: MGVCL/ /

Due on date: / /

“I/We have read the clause regarding restrictions on procurement from a bidder of

a country which shares a land border with India. I/We certify that our firm is not

from such a country and is eligible to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a

country which shares a land border with India. I/We certify that our firm is from

such a country and I/We have been registered with the Competent Authority

(Registration committee constituted by Department for Promotion of Industry and

Internal Trade (DPIIT) [Evidence of valid registration by the Competent Authority is

attached].Further I/We hereby certify that our firm fulfills all requirements in this

regard and is eligible to be considered.”

Seal of the Firm Signature of the Authorized

Representative of the firm

Date: Name:

Name of the Tendering Firm / Agency:

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 20 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

ANNEXURE-P (GST e-Invoicing)

(On Stamp Paper of Rs. 300 Duly Notarized)

Addl. Chief Engineer (Proc)

Corporate Office, MGVCL

Respected Sir,

I, (Name of the Authorized Signatory) having age _____,

Designation_______ of M/s (Name of the seller with address)

having ______ (PAN) and ___________________ (GST no. do hereby declare that

MGVCL has awarded the order of (Description of Supply Order/Contract Order) having

(Order No and Date) and we hereby undertake that We, M/s ________________ have

the sales / gross receipts/ turnover of more than/ less than (strike out whichever is

not applicable) Rs. 500 Crores in the current financial year and we are covered / not

covered under the provisions of e-invoicing under GST.

We hereby undertake to comply the provisions of e-invoicing under GST and

indemnify MGVCL for any financial/ non-financial loss that MGVCL has to suffer due to

non-compliance of e-invoicing provisions under GST Act and rules thereunder

including non-availability of Input Tax Credit (ITC) of GST to MGVCL within prescribed

time limit.

Thanking You.

(Name of Authorized Signatory)

Designation:

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 21 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

Annexure “Q”

(To be obtain on the letter head of the of the Supplier/Contractor)

Declaration of compliance u/s Section 206AB r.w Section 206CCA of the Income

Tax Act

General Manager (F&A)/Addl. Chief Engineer (Proc.)/Superintending

Engineer/Executive Engineer,

MGVCL Corporate Office/Circle Office/Division Office

Sub: Declaration regarding filing of Income Tax Returns for past years

It is to inform you that Finance Act 2021 has introduced new provision w.e.f. 1 st July

2021 vide section 206AB/206CCA under Income Tax Act 1961 for deducting/collecting

TDS/TCS at higher rate for non-filing income tax return (ITR) which is otherwise

required to be furnished under section 139 (1) of the Income Tax Act,1961.

In this regard, I/We , having PAN: , hereby

declare that I/We have duly filled/ not filed (strike out which is not applicable) our

Income Tax Return for two previous years immediately preceding the previous year

in which tax is required to be deducted/collected for which time limit for filing u/s

139(1) has expired and hence TDS/TCS should be/should not be deducted/collected

(strike out which is not applicable) at a higher rate.

Details of ITR filling has been mentioned below

Assessment Year Acknowledgement Date of Filing

Further, we do hereby declare that the above declaration is true and correct to the

best of my/our knowledge and belief. In case, there is any tax liability, interest or

penal impositions upon MGVCL on account of this representation/declaration, I/we

undertake to fully indemnify you/organization for the same.

Name of Authorized Signatory with Designation & Signature

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 22 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

[ON Rs.300/- Stamp Paper Duly Notarized]

Annexure- C

Declaration

(To be uploading in original Copy at Technical Stage)

I _________________________________________________ authorized signatory of

M/s ________________________ for Tender No. _____________________________,

certify that Mr./ Mrs./ Ms. ___________________________________ is our Company’s

authorized representative and he/ she is employee of our Company/ Firm. It is

further declared that he/ she is not representative/ employee of any other Company/

He/ She is authorized for coordination/ follow up relating to this tender.

Details of Authorized Representative

Full Name: _______________________

Designation: __________________

Contact Number: ______________

Office Address: _______________

E-mail ID: ___________________

Accepted and confirmed the above facts

Specimen Signature: __________________

It is certified that signed made by above authorized representative in my presence.

Signature of Authorized signatory: ________________

Full Name: _______________________

Contact Number: ______________

Office Address: _______________

E-mail ID: ___________________

Place:________________

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 23 of 24)]

MGVCL/Proc/D2/23-24/GPRD/3148/1.1 KV System/

[Notarized Copy on Rs.300/- Non-Judicial/E-stamp Paper)

Annexure-D

(To be uploading in original Copy at Technical Stage)

MANUFACTURER’S AUTHORISATION FORM

(To be upload by Authorized channel partner/ Trader in the letter head of

Original Manufacturer in case the bidder is the Authorized channel partner/

Letter No. Dated:

The Additional Chief Engineer

Procurement Department

Dear Sir / Madam,

Bid Reference No: Item Name:

a. We …………………………………… (Name of the manufacturer) are the original

Manufacturers of the above item having registered office at………….. (Full

address With telephone number/fax number & email ID and website),

having factories at and , do hereby authorize M/s.

(Name and address of bidder) as (Authorized channel partner/ Trader)

to submit bids, and subsequently negotiate and sign the contract with you

against the above bid ref. no.

b. No company or firm or individual other than M/s. are authorized to bid,

negotiate and conclude the contract in regard to this business against this

specific bid reference no

c. We also hereby declare that we have the capacity to manufacture and

supply the quantity of the items bided within the stipulated time period.

For and on behalf of M/s.______________________

(Name of manufacturers)

Date: Place: Seal

Note: This letter of authority should be on the letterhead of the manufacturing

concern and should be signed by a person competent and having the

power of attorney to bind the manufacturer’s.

Signature of bidder :

Date: Place: Company’s Round Seal:

[Tender Notice/Schedule–A/Important conditions] (Page 24 of 24)]