Hiring of Agency

Amount

Arrival and Departure Arrangements at Kathmandu.

(a) 2 x 20 seater bus for two days for local duties in Kathmandu on arrival and 2 x 20 seater bus for two days for local duties before departure from Kathmandu on completion of the expedition.

(b) Food and accommodation charges at Kathmandu in Standard 4 Star Hotel for 04 nights prior to departure and 04 nights on completion of the expedition. Charges for Local sightseeing to Pashupatinath and Boudha temple both before and after completion of the expedition for entire team and a visit to Pokhara for the entire team after the completion of the expedition.

Custom Clearance. Custom clearance, liaison, coordination, documentation and all related services at Kathmandu Airport, Sunnoli Boarder and other places as required. Handling Agency will be responsible for moving of expedition stores to Kathmandu and ahead to Everest Base Camp and provide reception transport, boarding, lodging with all meals enroute from Sunnoli to Kathmandu. The agency will be responsible for ensuring safety of stores during transit to Kathmandu and ahead and will make up for losses enroute, if any. Handling Agency will be responsible for all transportation and custom clearance.

Coordination with Govt of Nepal. Complete coordination with Ministry of Tourism, Govt of Nepal, Nepal Tourism boarder (NTB) for completion of all formalities and clearance to include necessary Permits, Permission and Clearances, including Radio Sets, Satellite Phones, Cameras, Drone flying/ DSLR Camera Equipment, Technical Equipment, clothing, Oxygen etc.

Permit charges for the following :-

(a) Peak royalty for 24 Everest climbing members (incl 02 x Climbers from Bhutan & 03 x Climbers from Nepal)

(b) All other misc permits/charges/fees applicable for the team member during the entire conduct of the expedition.

Mov from Kathmandu to Lukla & back

(a) 2 x 20 Seater bus from hotel to Kathmandu airport on departure from Kathmandu for Lukla and from airport to hotel after completion of the expedition.

(b) Charges for air movement of 30 team members from Kathmandu to Lukla and back after the expedition.

(c) Move of Expedition stores of team (approximately three tons) from Kathmandu to Lukla (by air), Lukla to Everest Base Camp by yaks/porters and return (approximately three tons) from Base Camp to Lukla and Lukla to Kathmandu.

Trekking from Lukla to Base Camp & back

Food and accommodation of 30 member team for 02 nights from Lukla to Namche, 06 nights at Namche and 04 days trek from Namche to Base Camp and during 05 days return trek from Base Camp to Lukla. Accommodation (incl communication) will be in good Lodges (Wooden Houses) at Lukla, Phakding, Namche, Tyangboche, Dingboche and Labuche.

Services at Everest Base Camp for 30 members

(a) 15 x Living Tents for team members (05 tents for Officers single occupancy, twin sharing for all members)

(b) 30 x Mattresses sleeping for team members.

(c) 2 x Kitchen Tent (Base Camp & Higher Camp).

(d) 2 x Dining Tent with 30 chairs and 12 tables.

(e) 4 x Kero/LPG Gas Heater arrangement at Base Camp for dining tents.

(f) 3 x Store Tents with tarpaulin ground cover in all.

(g) 7 x Toilet Tents

(h) 4 x Shower Tents

(j) 1 x Communication Tent

(k) 1 x Medical Tent

(l) 3 x Generator Sets (2.5 KV) including 300 ltr petrol and 10 ltr lubricants for the entire duration of the expedition

(m) 3 x Large size Solar Panels with Inverter (Ch capacity) Sets. (minimum charging capacity of one solar panel should be 250 watts)

(n) Please specify the type of tents and mattress being provided along with the charges. The tents and mattress should be of good quality, spacious and comfortable.

(o) 1 x Entertainment Tent with one smart LED TV (56”), with DTH and internet Connection with subscription and collection of Adventure Hindi & Eng movies.

(p) Separate Dining, Toilet & living tents for Agency staff & kitchen staff etc.

(q) 100GB Data pack at Base Camp

Base Camp Services to be Provided by the Handling Agency

(a) Kitchen Staff at Base Camp. Please specify the charges for 50 days stay of 30 team members at Base Camp.

(i) Cooks. 03 x Cooks at EBC

(ii) Cook Assistants. 02 x Cook assistants at EBC

(iii) Kitchen Staff. 07 x Kitchen staff (Labour/ porters to help the cook at EBC.

Meals: Meal charges for 50 days stay of 06 base camp members and 34 days stay of 24 climbing members at base camp keeping in mind approximately 16 days which will be spent by climbing team at higher camps above base camp.

Ration. Sumptuous high caloric, all variety rations and required hydration for Team and Sherpas, to be provided for entire duration of the expedition.

(a) Base Camp and Camp I. Bill of fare to be as follows:-

(i) Morning Tea.

(ii) Breakfast to include a variety for vegetarian/non vegetarian and egg eaters.

(iii) Tea with afternoon snack.

(iv) Breakfast, lunch and dinner to have a Indian, Nepalese and Chinese cuisine

(v) Fresh 1 x Non Vegetarian (Meat, chicken or fish) dish every day with lunch and dinner, Extra vegetarian dish for vegetarian members.

(vi) 1 x Fresh vegetable dish with every meal.

(vii) 1 x Dish of Dal.

(viii) Fresh salad with every meal.

(ix) Fresh fruit with lunch.

(x) Sweet Dish after dinner.

(xi) Evening tea with snack.

(xii) Soup.

(xiii) Evening Hot Drink.

(xiv) Variety of juices, beverages and dry fruit (as approved by the expedition team).

(xv) Variety of Sweets, chocolates etc for load ferries (as members of the expedition team).

( xvi) Variety of dry fruits (as approved by the expedition team)

(xvii) 24-48 hours of emergency ration.

(xviii) All above aspects will be finalized in consultation with the team.

Ration. Above Base Camp till Summit Camp for 24 Climbers:-

(a) In addition to the routine mentioned at serial (a) variety of juices, beverages, dry fruit, variety of sweets, chocolates etc will be provided to team, MRE Tinned, Dehydrated variety of food and Hydrated drinks will be collected for higher camps as per services mentioned at Serial 12 (a), will be provided to the extent possible. High calories Energy Gel (10 sachet pkt each member)

(b) High Energy Special Ration for 24 members for the duration above Base Camp. Please specify food items which will be provided by agencies.

Total Amount

Liaison Officer will accompany the team from Kathmandu. Please specify, all expenses, conditions and services of LO nominated by Ministry of Tourism Govt of Nepal for duration of the expedition including daily wages, Insurance, Food and Accommodation & all other applicable charges.

Facilities and Services for Higher camps

(a) Cooks. 02 x Cooks for Higher Camps.

(b) Cook Assistants. 02 x cook assistants for Higher Camp.

(c) Kitchen Staff. 04 x Kitchen staff (Labour/ porters to help the cook) at Higher Camp.

Total Amount

Tentage. Above Base Camp till Summit Camp :-

(a) Living tents above Base Camp for 24 members (North Face or Mountain Hard Ware tents or similar) please mention no of tents being provided for the team. Adequate reserve tents will be carried.

Total Amount

Sherpa/Support Staff

(a) 24 Climbing Sherpas to include one Sherpa Sirdar

(b) Charges of Sherpa Sirdar to include daily wages, equipment allowances, insurance, food & accommodation and Summit Bonus.

(c) Charges per Sherpa for 24 Climbing Sherpas for following heads to include daily wages, equipment allowances, insurance, food & accommodation and Summit Bonus.:-

Total Amount

Oxygen Cylinder, Mask and Regulator

(a) Hiring Cost per new oxygen Cylinder (Germany EMS./ISO Certified & Poisk only) 6 bottles per climbing member, 4 bottles per Sherpa (total 240 approx. bottles)

(b) Hiring cost per new Oxygen mask (Name of brand)

(c) Hiring cost per new Oxygen regulator (Name of brand)

Communications

(a) Internet services at Base Camp.

(b) Hiring charges for Satellite phone for communicating and reporting with Delhi during the conduct of expedition.

(c) Charges for 12 x hand held radio sets with permit.

(d) Charges for two Base Station (one at Base Camp and one at higher camp).

(e) Hiring of 02 x GPS Devices

Total Amount

Casualty Evacuation. Emergency Casualty Evacuation by Air from the Base Camp and above. Helicopter evacuation, repatriation, hospitalization, medical & life insurance for members, liaison officer, cooks and sherpas.

Kitchen at Base Camp and Higher Camps.

(a) A fully functional kitchen will be established at BC and a scaled down Kitchen at Higher Camps with central working.

(b) Cooks to be experienced at cooking in altitudes up to and beyond 20,000 feet and should be well trained in culinary skills. Should have participated in at least 2 international expeditions.

(c) High and hygenic quality of utensils, cutlery and basic serving dishes. Titanium plate with handle, spoon, fork, mug to be provided to very member, for use above Base Camp.

(d) Adequate Water filters, purifier, thermos to be catered for use at Base Camp/Camp 2 and higher camps.

Total Cost including all Taxes

Special Note:-

Fuel & Special Fuel. Adequate fuel plus reserve to be carried for Base Camp and high camps (Butane/Propane/LPG/EPI cartridges/ Kerosene, Petrol etc). Kerosene stoves/Gas stoves. Lighters, Special Match Boxes, Gas burners and Multi Purpose stoves to be catered for including adequate spares. Kerosene oil and Gas Stoves for cooking with adequate fuel at Base Camp to Higher Camps. Fuel quality and quantity to be carried will be discussed with the expedition and finalized during visit to Nepal.

Kitchen at Base Camp and Higher Camps.

(a) A fully functional kitchen will be established at BC and a scaled down Kitchen at Higher Camps with central working.

(b) Cooks to be experienced at cooking in altitudes up to and beyond 20,000 feet and should be well trained in culinary skills. Should have participated in at least 2 international expeditions. Bio data to be enclosed separately.

(c) High quality of utensils, cutlery and basic serving dishes. Titanium/ Steel plate with handle, spoon, fork, mug to be provided to very member, for use above Base Camp (No aluminium/ Plastic utensils).

(d) Adequate Water filters, purifier, thermos to be catered for use at Base Camp/Camp 2 and higher camps.

Sherpa/Support Staff.

(a) Sherpa Sirdar to be UIGM certified 'Guide' and should have climbed Everest at least twice or more, 12 x Sherpas should have climbed Everest twice and 12 x Sherpas should have climbed Everest at least once.

(b) Bio-Data of Sherpas separately, alongwith photograph, documentary proof duly of mountain experience, signed by the individual and countersigned by the Handling Agency to be forwarded. Certification to be enclosed as applicable issued by Govt of Nepal, Ministry of Tourism/any other agency. UIGM Guide certificate to be duly attested by NMA/Govt of Nepal/Authorized agency.

Oxygen Cylinder, Mask and Regulator

(a) Oxygen will be made available at all the camps.

(b) OEM certification to be enclosed including date of packing will be varied by the expedition team.

(c) No recycled bottles to be supplied.

(d) New Masks and Regulators for members.

(e) 6 x additional face masks and regulators to be carried.

(f) Sherpas may use fully serviceable Masks and Regulators used earlier.

(g) Oxygen supplied should preferably comply with International Oxygen Certification standard of EN12245.

Determination of lowest bidder (L-1) will be based on total of basic prices of all items/requirements as mentioned above.

Service charges by your company, if any should be reflected separately in your quote incl VAT, GST etc. Your final quote should be inclusive of all taxes which must be indicated separately.

Kindly go through the instructions contained in DPM-09 (as amended) on guidelines on RFP/Tenders before submitting the offer. Details can be perused at MoD official website www.mod.nic.in .

The Handling Agency will be required to quote for the entire expedition (including taxes).

Bidder Name

Seven Summit Treks Pvt. Ltd.