RFP for Selection of Event management Agency for HANDLOOM WEEK 2023 at Jaipur Rajasthan

Amount

Total Cost of Completed entire event management ( as per the Scope of Work)

Description of Work / Item(s)

Amount

Flex Priting on Black Back Media with pasiting on Iron Fram

Design, Printing & Developemnt of Satin Cloth Flags 4' X 3' on 13' Pole Height

Placards for seting plan and Name plates

Eco Vinyl Print pasted on 5MM Sun Board

Printing & distribution of Badges - Name/Details/printed with good quality Jackets

CAR pass Stickers

Food Coupon A4 size (20 coupan per sheet with perforation)

Printing stationery A4 size

Iron /Truss Structure Large Welcome Gates on entry/exit roads

Deployment of Vertical Flag sets ( 2 nos of size 6’X3’)

Buyer & Seller Registration System

B2B Glass Round Table Seating Arrangemets (with 6 Chairs)

Large size LED WALL Size 12 X 10 managed by watch-out with switcher and necessary Cable connectors, laptop , 4' Wooden riser with flex / cloth masking

Plasma / LED TV 50 inch or higher with stand and masking

Riser for Operating Audio / Video Console with Masking

Jumbo Cooler

Exhibition Stall 2.5 X 3 Mtr. with 1 Table 4'x2', 2 Chair, 1 Small Dustbin, 3 Spot Lights, 5/15 AMP Socket and FACIA Name

New Carpet

Setup of water station with disposable glasses across event venue

LED Metals

Fire extinguisher A(10), B(10) , C(10) class

Fire extinguisher K class

Fire extinguisher foam based

First aid kit

Auto hand sanitizers machine with sanitizers

Emergency light

Flying Insect Killer

Large size dustbins (green and blue)

3 Ton Tower AC

Plasma / LED TV 50 inch or higher with stand and masking

Large size LED WALL Size 20 x 10 - 4 Qty. managed by watch-out with switcher and necessary Cable connectors, laptop , 4' Wooden riser with flex / cloth masking

Riser for Operating Audio / Video Console with Masking

Podium with goose neck mic necessary cable connectors with three side vinyl/flex/ branding

Set 2 ( 12 Pairs of Line Array on 4 T Truss Stand equally distributed, 2 Pairs of Bass Speaker, 6 Stage Monitor, 8 Mic, 4 Cordless Mic., Amplifiers, 8 DI Box, Sound craft of equivalent 32 input and 16 Aux out digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Goose Mic, 2 Sound Engineers)

100 Ft. X 100 Ft. Pillar-less Waterproofing of Open Theathre of Venue

Green Rooms / Changing Rooms - with all accessories inlcuding mirror, table, chair etc.

T Trus Stand for Light

Photographer

Videographer

Video/Photo Drone

Video Mixer with Preview Monitors

Video/Photo Crane (Jimmy Jib)

T Shaped Ramp with Carpet, Flex & Masking

Narrow Parken Light 1 Kw

Led Warm Parken Light

Sharpie

Profile Light

Light Control Board

Blinder Light

Gen-Set 125 Kva

Light Engineer

Banquet chais with cover

Video Jockey

Clearcom

Silent Pedestal Fan

Security Bouncer - Male

Security Bouncer - Female

Invitation Card with Envelope

Flower Vase

Fresh Bouquet

Planters for Decoration

Fresh Flower Decoration

Female Ushers with Traditional Dress

Serving / Attending staff for VIP Guests

Anchor (Hindi/English)

VIP Chairs

Podium with goose neck mic necessary cable connectors with three side vinyl/flex/ branding

Coffee Table

Samay lamp with accessories

Set 1 (8 Pairs of Line Array on 2 T Truss Stand equally distributed, 2 Pairs of Bass Speaker, 6 Stage Monitor, 8 Mic, 4 Cordless Mic., Amplifiers, 8 DI Box, Sound craft of equivalent 32 input and 16 Aux out digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Goose mike, 2 Sound Engineers)

Large size LED WALL Size 32 x 12 managed by watch-out with switcher and necessary Cable connectors, laptop , 4' Wooden riser with flex / cloth masking

Ribbon Cutting Ceremony

Plasma / LED TV 50 inch or higher with taper stand and masking

Riser for Operating Audio / Video Console with Masking

Kit Bag

Memento

Water Proof Canopy 20'x20'

Registration and Help Desk Counter

Tables of size — 6'x2’ with cover

Laptop Wi Fi Enabled

Multi Function Printer

Walkie Talky along with Chargers and earphones(covering entire event area)

Venue Lights with 125 Kva Genset with 8 Hour Fuel

Support staff - Supervisor

Support staff - Executives - Male

Support staff - Executives - Female

Security guard - Male

Housekeeping and Cleaning Staff 24*7 basis

Queue Manager

Bowls for collection of visiting cards

Soot ki mala

Large size LED WALL Size (16 x 8) managed by watch-out with switcher and necessary Cable connectors, laptop , 4' Wooden riser with flex / cloth masking

LCD/LED Monitor

Small size LED Size (4 x 2.5) for Panel on Quiz Table

Plasma / LED TV 50 inch or higher with stand and masking

Plasma / LED TV 50 inch or higher with Taper stand and masking

Switcher

High Riser Chair / Bar Stool

Set 1 (8 Pairs of Line Array on 2 T Truss Stand equally distributed, 2 Pairs of Bass Speaker, 6 Stage Monitor, 12 Cordless Mic., Amplifiers, 8 DI Box, Sound craft of equivalent 32 input and 16 Aux out digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Goose mike, 2 Sound Engineers)

Anchor (Hindi/English)

Headset Mic for Anchor

Riser for Operating Audio / Video Console with Masking

Podium with goose neck mic necessary cable connectors with three side vinyl/flex/ branding

Buzzer System

Quiz Master Table with Laptop, Vinyl Branding

Quiz Table of size — Height 4', Width 4', Depth 2' with Vinyl Branding

Hotel Room 3 Star

Hotel Room 4 Star

Hotel Room 5 Star

Flight Ticket

Train Ticket

Innova for local travelling 12 hrs 120 km basis per day

Etios/Dzire for local travelling 12 hrs 120 km basis per day

AC tempo traveller / Mini bus (20 seater)(on 100 km per day basis)

Innova Extra Km

Etios/Dzire Extra Km

AC Tempo Traveller / Mini Bus Extra Km

Innova Extra Hrs.

Etios/Dzire Extra Hrs.

AC Tempo Traveller / Mini Bus Extra Hrs.

High Tea- (Dal Moong ka halwa/ Raj Bhog, Mini Samosa/Mix veg Pakoda,Cheese and vegetable sandwich, Khaman Dhokla/ vegetable spring Roll, Meethi sonth, hari chatni, Real juice/ cold drink, Tea and hot espresso coffee)

Lunch- One Vegetable- Paneer/kadahi/Chilly/ Malai Kofta/Makhmali Kofta/palak babycorn/ methi chhole Navratan Korma/ Kashmiri-dum-aloo,One Seasonal Vegetable, Dal- Rajma/Chola/dal makhani/mix dal, Rice- Mint & Cashew pulao/Kashmiri Pulao, Raita- Pineapple/Mix Fruit, Green Salad with Lemon/Sprout salad, Papad- Fried Papda/Plain Papda/Roasted Masala Papda (Bikaneri Brand), Aachar, Roati- Tandoori, Missi, Tawa, Naan, Sweet- (unlimited) Gulab Jamun / Shrikhand / Bengali/ rajbhog, Sonf & crystal Sugar

Dinner- Soup- Veg./Sweet Corn / Mushroom /Tomato/Vegetable /sweet, plain lemon/cold drink/ chhach/ Thandi One Vegetable- Paneer/kadahi/Chilly/ Malai Kofta/Makhmali Kofta/palak babycorn/ methi chhole Navratan Korma/ Kashmiri-dum-aloo,One Seasonal Vegetable, Dal- Rajma/Chola/dal makhani/mix dal, Rice- Mint & Cashew pulao/Kashmiri Pulao, Raita- Pineapple/Mix Fruit, Green Salad with Lemon/Sprout salad, Papad- Fried Papda/Plain Papda/Roasted Masala Papda (Bikaneri Brand), Aachar, Roati- Tandoori, Missi, Tawa, Naan, Sweet- (unlimited) Gulab Jamun / Shrikhand / Bengali/ rajbhog, Sonf & crystal Sugar

Chandra Entrepreneurs Pvt. Ltd

SAM MOVIES ENTERTAINMENT PVT LTD