CONSULTANCY TENDER FOR GETTING ASSISTANCE IN CLEARING FILES OF GDA PETROL PUMP SITE AT NYAY KHAND 1, INDIRAPURAM, GHAZIABAD.

REQUEST FOR QUOTATION CRFQ -

E-TENDER FOR CONSULTANCY IN GETTING

ASSISTANCE IN CLEARING FILES OF GDA Territory Manager

PETROL PUMP SITE AT NYAY KHAND 1, MEERUT Territory

INDIRAPURAM, GHAZIABAD Bharat Petroleum

Corporation Limited

REQUEST FOR QUOTATION CRFQ -

E-TENDER FOR CONSULTANCY IN GETTING ASSISTANCE IN CLEARING FILES OF GDA

PETROL PUMP SITE AT NYAY KHAND 1, INDIRAPURAM, GHAZIABAD

TABLE OF CONTENTS

1) Annexure I : Preamble

2) Annexure II : Instructions to Tenderers

3) Annexure III : Special Purchase Conditions

4) Annexure IV : Scope of work , Technical specifications, Drawing

5) Annexure V : List of Documents to be submitted for Technical Evaluation

6) Annexure VI : Policy Of Holiday Listing Of Vendors In BPCL

7) Annexure VII : GUIDELINES FOR BPCL EPROCUREMENT SYSTEM

8) Annexure VIII : General Conditions of Contract (GCC)

9) Annexure IX : Performa for Integrity Pact

REQUEST FOR QUOTATION CRFQ –

Annexure I – Preamble

1. Quotations are invited for the “E-TENDER FOR CONSULTANCY IN GETTING ASSISTANCE IN CLEARING FILES

OF GDA PETROL PUMP SITE AT NYAY KHAND 1, INDIRAPURAM, GHAZIABAD” from the vendors with valid

registration / required available financial limit with BPCL, North/CPO and keenness to work at above

mentioned site.

2. Vendors who have been “Black listed” or have currently been put on “Holiday List”, by virtue of unsatisfactory

performance for any work, by any office of BPCL, are not eligible to quote for this tender. Quotations received

from such vendors, shall be rejected.

3. GST shall be payable extra as applicable.

4. The tender document has been created vide BPCL SAP Collective RFQ no. 1000434545 .To ensure equal

opportunity for all and to demonstrate transparency in our systems, this document has been uploaded on

the public procurement portal ,or any clarifications can also be made by e-mail addressed to

[email protected] or [email protected].

5. The tender document has been uploaded on the BPCL E-Procurement web site https://bpcltenders.eproc.in.

6. For participating in the tender and submitting the bid, you have to visit the above mentioned web site

https://bpcltenders.eproc.in.

7. Interested tenderers need to have/ or obtain the digital signing certificate from any suitable certifying agency.

For your ready reference the Digital Signing Certificate Application forms are enclosed with this tender

document and you may apply for the same as prescribed in the pertinent annexure, if required.

8. For participating in the bid the vendors have to download the entire document from the web site

https://bpcltenders.eproc.in by using their digital signatures. And after carefully going through all the

documents and filling the bids, the same have to be uploaded on the appropriate place on this web site &

encrypt the same with their digital signatures.

9. All the bids shall be evaluated from the bids/ documents submitted by the tenderers on the E- Procurement

portal. Hard copies of the bids need not be submitted to this office.

10. Vendors can witness the tender opening on the E-Procurement portal.

11. Tenderers shall also have to essentially sign an Integrity Pact (IP) for participating in this tender, as per the

following procedure:

a. Tenderer shall be required to download the Performa Integrity Pact (IP), print it, duly sign and stamp

all the pages, (including signature of two witnesses). It should be signed by the same signatory who is

authorized to sign the bid documents.

b. Tenderers may raise disputes/complaints, if any, with the nominated Independent External Monitor.

c. The name, address and contact numbers of the nominated Independent External Monitor is

Shri. Ramabhadran Ramanujam Shri. Jagadip Narayan Singh Shri. Anupam Kulshreshtha

ADDRESS ADDRESS ADDRESS

44/24, 3rd trust Cross Street C- 54, Bharatendu Harischandra B-3/3, ‘Yarrows Apartments’, Plot C-

Mandavelipakkam, Marg, Anand Vihar, New Delhi- 58/5, Sector

Chennai-600028 110092 Noida, UP -201309

[email protected] [email protected] [email protected]

Mob. No. 9495511954 Mob. No. 9978405930 Mob. No.

12. Please visit the website https://bpcltenders.eproc.in for only downloading the tender document & for

participating in the tender and submitting your bid.

13. Bids/instruments submitted after the due date and time of closing of tender or not in the prescribed format

is liable to be rejected. BPCL does not take any responsibility for any delay in submission of bid due to

connectivity problem or non-availability of site and/ or other documents to be submitted in physical form due

to postal delay. No claims on this account shall be entertained.

14. For clarifications, if any, please feel free to contact the undersigned procurement officers on any working

day between 10:00 am to 4:00 pm.

Territory Engineer Manager

MEERUT Territory

[email protected]

MVSNV Brahmananda Rao

Territory Manager

MEERUT Territory

Email Id: [email protected]

REQUEST FOR QUOTATION CRFQ -

Annexure II - Instructions to Tenderers

1. Competitive offers are invited from the limited parties registered / enlisted with BPCL for “E-TENDER FOR

CONSULTANCY IN GETTING ASSISTANCE IN CLEARING FILES OF GDA PETROL PUMP SITE AT NYAY KHAND

1, INDIRAPURAM, GHAZIABAD”.

2. Tenderers are requested to carefully study all the documents/ annexures, and understand the terms &

conditions, specifications, etc., before quoting their rates. In case of doubt, written/ e-mail clarifications

should be obtained, but this shall not be a justification for late submission of the bid or request for extension

of due date. Offers should strictly be in accordance with the tender terms & conditions and our specifications.

3. All the supporting document viz. Integrity Pact submitted by the tenderers should be legible, signed, stamped

and attested by the authorized signatory as specified below in clause

4. The authorized signatory shall be :-

a) Proprietor in case of proprietary concern.

b) Authorized partners in case of partnership firm.

c) Director, in case of a limited Company, duly authorized by its board of directors to sign.

5. If for any reason, the proprietor or the authorized partner or director as the case may be are unable to sign

the document, the said document should be signed by the constituted attorney having full authority to sign

the tender document and copy of such authority letter as also the power of attorney, duly signed in the

presence of a Notary public should be submitted along with thebid.

6. Bids submitted after the due date and time and those not in the format or not in conformity with the

prescribed terms and conditions or specifications shall be summarily rejected and no further

correspondence/ enquiries shall be entertained on the issue. No responsibility shall be taken by the

Corporation for bids not submitted in time and/or the instruments received late due to postal delay and no

claims on this account shall be entertained.

7. The offer submitted by the tenderer shall be valid for acceptance for a period of 180 days from the date of

closing of the tender. In case of successful tenderers, the finalized rate shall remain valid till conclusion of

the contract in all respects.

8. The successful tenderer/s shall be required to submit physical hard copies of the entire tender document

and all the supporting documents submitted online on the portal, signed and stamped on all pages, at the

time of award of the job.

9. Vendor must agree with all terms and Conditions mentioned in General Conditions of Contract attached

separately with this tender. Vendor should sign the last acknowledgement page and should upload it.

10. It shall be understood that every endeavor has been made to avoid errors which can materially affect the

basis of the tender and the successful Tenderer shall take upon himself and provide for risk of any error

which may subsequently be discovered and shall make no subsequent claim on account thereof.

11. Interested parties may download the tender from the e-tendering website (https://bpcltenders.eproc.in)

and participate in the tender as per the instructions given therein, on or before the due date of the

tender. The tender available on the BPCL website and the CPP portal can be downloaded for reading

purpose only. For participation in the tender, please fill up the tender online on the e-tender system

available on https://bpcltenders.eproc.in

12. For registration on the e-tender site https://bpcltenders.eproc.in, you can be guided by the “Instructions

to Vendors” available under the download section of the homepage of the website. As the first step,

bidder shall have to click the “Register” link and fill in the requisite information in the “Bidder Registration

Form”. Kindly remember your e- mail id (which will also act as the login ID) and the password entered

therein. Once you complete this process correctly, you shall get a system generated mail. Login in to the

portal using your credentials. When you log in for the first time, system will ask you to add your Digital

Signature. Once you have added the Digital Signature, please inform us by mail to

[email protected] for approval. Once approved, bidders can login in to the system as and when

13. As a pre-requisite for participation in the tender, vendors are required to obtain a valid Digital Certificate

of Class IIB and above (having both signing and encryption certificates) as per Indian IT Act from the

licensed Certifying Authorities operating under the Root Certifying Authority of India (RCIA), Controller

of Certifying Authorities (CCA). The cost of obtaining the digital certificate shall be borne by the vendor.

14. Corrigendum/ amendment, if any, shall be notified on the site https://bpcltenders.eproc.in. In case any

corrigendum/ amendment is issued after the submission of the bid, then such vendors who have

submitted their bids, shall be intimated about the corrigendum/amendment by a system- generated

email. It shall be assumed that the information contained therein has been taken into account by the

vendor. They have the choice of making changes in their bid before the due date and time.

15. Directions for submitting online offers, electronically, against e-procurement tenders directly through

a. Vendors are advised to log on to the website (https://bpcltenders.eproc.in) and arrange to register

themselves at the earliest, if not done earlier.

b. The system time (IST) that will be displayed on e-Procurement web page shall be the time

considered for determining the expiry of due date and time of the tender and no other time shall

be taken into cognizance.

c. Vendors are advised in their own interest to ensure that their bids are submitted in e-

Procurement system well before the closing date and time of bid. If the vendor intends to

change/revise the bid already submitted, they shall have to withdraw their bid already submitted,

change/ revise the bid and submit once again. In case vendor is not able to complete the

submission of the changed/revised bid within due date & time, the system would consider it as

no bid has been received from the vendor against the tender and consequently the vendor will be

out of contention. The process of change/ revise may do so any number of times till the due date

and time of submission deadline. However, no bid can be modified after the deadline for

submission of bids.

d. Once the entire process of submission of online bid is complete, they will get an auto mail from

the system stating you have successfully submitted your bid in the following tender with tender

e. Bids/ Offers shall not be permitted in e-procurement system after the due date/ time of tender.

Hence, no bid can be submitted after the due date and time of submission has elapsed.

f. No manual bids/offers along with electronic bids/offers shall be permitted

16. For tenders whose estimated procurement value is more than Rs. 10-Lacs, vendors can see the rates

quoted by all the participating bidders once the price bids are opened. For this purpose, vendors shall

have to log in to the portal under their user ID and password, click on the “dash board” link against that

tender and choose the “Results” tab.

17. No responsibility will be taken by BPCL and/or the e-procurement service provider for any delay due to

connectivity and availability of website. They shall not have any liability to vendors for any interruption or

delay in access to the site irrespective of the cause. It is advisable that vendors who are not well conversant

with e- tendering procedures, start filling up the tenders much before the due date/time so that there is

sufficient time available with him/her to acquaint with all the steps and seek help if they so require. Even

for those who are conversant with this type of e- tendering, it is suggested to complete all the activities

ahead of time. It should be noted that the individual bid becomes viewable only after the opening of the

bid on/after the due date and time. Please be reassured that your bid will be viewable only to you and

nobody else till the due date/ time of the tender opening. The non-availability of viewing before due date

and time is true for e- tendering service provider as well as BPCL officials.

18. ACCEPTANCE OF THE OFFER BY THE CORPORATION: Based on the offers received, BPCL will place orders

on one or more tenderers whose offer is considered acceptable to BPCL. Any terms and conditions

attached/printed overleaf by the Tenderer in his offer will not be binding on BPCL. Tenders with counter

or subjective conditions are liable to be rejected.

a. Evaluation of the Price Bid

i. Offers will be evaluated on overall Lowest Quote basis

ii. BPCL reserves the right to negotiate with tenderers and counter offer a rate if required.

Tenderers may have to attend the concerned office of the Corporation for negotiations/

clarifications if required at their own cost, in respect of their quotations without any

commitment from the Corporation.

iii. Notwithstanding the above, BPCL is not bound to accept the lowest offer and reserve the

right to reject any and / or every tender without assigning any reason whatsoever and /or

place order on one or more tenderers and /or carry out negotiations with any tenderer in

the manner considered appropriate by BPCL.

iv. BPCL also reserves the right to reject any un-workable offer. Purchase/price preference

as applicable would be given to Public Sector Enterprises as per directives of the

Government of India.

v. Track record or any other parameter considered relevant by BPCL may also form a

criterion for order placement.

vi. In the event that same rate is quoted by two tenderers and even if they are acceptable to

BPCL, BPCL is not bound to either accept all such offers or to equally distribute the

requirement for above tender job amongst the tenderers who have quoted the same rate.

In the event the successful Tenderer fails to perform in the manner as stipulated in the contract, BPCL

may place orders to next best tenderers at the cost and risk of successful tenderer, if considered necessary

19. BPCL and/or the e-procurement service provider shall not be responsible for any direct or indirect loss or

damages and or consequential damages, arising out of the bidding process including but not limited to

systems problems, inability to use the system, loss of electronic information etc.

In case of any clarification pertaining to e-procurement process, the vendor may contact the following

agencies/ personnel:

FOR SYSTEM RELATED ISSUES –

M/s. C1 India Private Ltd: CONTACT THEIR HELPLINE NO.

AS MENTIONED ON WEBSITE

20. List of abbreviations used :

a. The terms “BPC”, “BPCL”, The Corporation and the Company in the appropriate context means

Bharat Petroleum Corporation Limited, the Company registered under Companies Act 1956 and

includes its successors and assignees.

b. The term “PESO” in the appropriate context means Petroleum, Explosive and Safety Organization.

c. The term “BIS” in the appropriate context means Bureau of Indian Standards.

d. The term “OITC” in the appropriate context means Oil Industry Technical Committee.

e. The term “OMC” in the appropriate context means PSU Oil Marketing Companies viz. M/s Indian Oil

Corpn. Ltd, M/s Bharat Petroleum Corpn. Ltd.

f. The term “UT” in the appropriate context means Union Territory

g. The term “PSU” / “PSU Oil Company” in the appropriate context means Public Sector Undertaking

Oil Marketing Companies

h. The term “PSE” in the appropriate context means Central Public Sector Enterprise

i. The term “LOI” in the appropriate context means Letter of Intent

j. The term “PO” in the appropriate context means Purchase Order

k. The term “PR” in the appropriate context means Price Reduction

l. The term “NDP” in the appropriate context means Net Delivered Price

m. The term “ITC” in the appropriate context means Input Tax Credit

n. The term “PQ” in the appropriate context means Pre-Qualification.

o. The term “ GST” in appropriate context means Goods and Service Tax

p. The term “ CA” in appropriate context means Charted Accountant

q. The term “RO” in appropriate context means Retail Outlet

REQUEST FOR QUOTATION CRFQ –

ANNEXURE - III: SPECIAL PURCHASE CONDITIONS

1. VALIDITY OF THE OFFER: Offers should remain valid for at least 90 days from the due date.

2. PLACE OF WORK / LOCATION: AT various government offices of Ghaziabad, in MEERUT Territory.

3. PERIOD OF CONTRACT: Contract shall be valid for one Year from the date of LOI Issuance.

4. BID QUALIFICATION CRITERIA

a. Established Vendor- The vendor should be Consultancy Vendor for Northern Region of BPCL.

b. Working Capacity-Should have sufficient Manpower well versed in doing job of Consultancy Services.

c. The vendor should adhere to all the Technical Specifications & Scope of Work mentioned in Tender

5. LIQUIDATED DAMAGES (LD): The Company reserves the right to recover liquidated damages at 0.5% of the

contract value for every additional week or part thereof, subject to maximum of 5% of the contract value

until the work is satisfactorily completed and handed over.

6. INTEGRITY PACT (IP):

Integrity pact (IP) is a pact between BPCL (as a purchaser) on one hand and the prospective bidder on

the other hand stating that the two parties shall make certain commitments to each other in regard to

ensuring transparency and fair dealings in the purchasing activities of the corporation.

It is advised to sign and return our pre-signed IP document (with two numbers of witnesses, place &

date). This document is essential for binding.

A. Proforma of Integrity Pact shall be returned by the bidder/s along with the bid documents, duly

signed by the same signatory who is authorized to sign the bid documents. All the pages of the

Integrity Pact shall be duly signed. Bidder s failure to return the IP duly signed along- with the bid

documents shall result in the bid not being considered for further evaluation and liable to be rejected.

B. If the bidder has been disqualified from the tender process prior to the award of the contract in

accordance with the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover

from bidder liquidated damages amount by forfeiting the EMD/ Bid Security as per provisions of the

integrity pact.

C. If the contract has been terminated according to the provisions of the Integrity Pact or if BPCL is

entitled to terminate the contract according to the provisions of the integrity pact, BPCL shall be

entitled to demand and recover from contractor liquidated damages amount by forfeiting the

Security Deposit/ Performance Bank Guarantee as per provisions of the integrity pact.

7. EMD FOREFEITURE AND RETURN OF EMD: EARNEST MONEY DEPOSIT WILL BE FORFEITED IN THE EVENT

(a) Withdrawal of offer while the offer is under consideration during the offer validity period.

(b) Tenderer not accepting our Purchase Order, if placed without prejudice to our rights to recover

damages on account of breach of contract.

(c) Non-confirmation of acceptance of order within the stipulated time after placement without

prejudice to our rights to recover damages on account of breach of contract.

(d) Any unilateral revision made by the tenderer during the validity period of the offer.

EMD if applicable shall be returned on finalization of the order. No interest on this EMD is payable.

“If any new tax is introduced on sale of goods/ services by VENDOR to OWNER in lieu of one or more of

the then existing taxes or as a new tax altogether and the rate and impact of the new taxes is less than

the rate and impact of existing tax or taxes which it replaces, VENDOR shall pass on to OWNER the

benefit thereof by reduction on the amount payable by the OWNER to VENDOR. If on the other hand,

the rate of the new taxes is in excess than the rate of the new taxes it replaces, the OWNER on

satisfactory proof shall reimburse the VENDOR the additional tax paid by the VENDOR as the result of

the imposition of the new taxes provided they are within the contractual completion date.

Explanation: For the purpose of above clause, impact means and includes the addition/reduction of

taxes suffered on inputs, input services & capital goods. Further, impact of stranded taxes like CST on

Interstate purchases, entry tax/ octroi, etc. (if applicable) also needs to be considered.” “Any loss or non-

availability of input tax credit by the OWNER due to non- compliance of applicable tax laws including

but not limited to GST laws in force or otherwise, on the part of VENDOR, an amount equivalent to the

liability accruing to the OWNER to the extent of such loss or non-availability of credit or liability accrued

shall either stand cancelled or deducted from payment due to the VENDOR or shall be reimbursed from

the VENDOR till such default is either rectified or made good by the VENDOR and the OWNER is satisfied

that it is in a position to claim valid input tax credit within the time-lines as per applicable laws.

Any cost, liability, dues, penalty, fees, interest as the case may be which accrues to the OWNER at any

point of time on account of non-compliance of applicable tax laws or rules or regulations thereof or

otherwise due to default on the part of VENDOR shall be borne by the VENDOR. An amount equivalent

to such cost, liability, dues, penalty, fees, and interest as the case may be shall be reimbursed by the

VENDOR within 30 days. Any GST as may be applicable on such recovery of amount shall also be borne

by VENDOR and same shall be collected by the OWNER.”

Deviation: Your comments/ deviations (if any) against any of the above terms, should be uploaded with

proper justification along with your offer in the provided deviation template - or else all terms and

conditions will be deemed confirmed accepted by you.

9. Security Deposit

To ensure performance of the contract and due discharge of the contractual obligations, the successful

contractor will have to provide security deposit of 3% of the contract value unless otherwise specified in

the Special Conditions of Contract. (Pl refer Clause No. 18 of GCC).

This Security deposit may be furnished in the form of an Account payee Demand Draft payable to BPCL or

Bank Guarantee in the prescribed format. The contractor shall have the option to adjust any Earnest

Money Deposit- (EMD) if paid by demand draft towards security deposit if he so desires or otherwise if

submitted by way of bank guarantee the validity of the same to be extended suitably as advised by BPCL.

In case of PBG, the validity of the same shall as per above Clause No.14.2 of General Purchase Conditions

document uploaded with this Tender. In this case the validity would be for 2 years and 7 months from date

of Contract Placement.

In case of DD, the validity of the same for this tender specifically would be for 2 Years & 1 Month from date

of Contract Placement.

In case of delay in execution of the works, the Vendor shall extend the validity of the PBG in line with the

GCC & GPC Conditions for the period delayed.

10. Co-ordination

During the tenure of the contract the contracting agency has to co-ordinate the work with other agencies working

inside or outside the BPCL retail outlet. Also in case of emergency or major problems the contractor has to

provide complete support and assistance to other agencies.

11. Statutory registration numbers:

Vendor must have valid GST registration in case turnover is more than 20 Lakhs.

Vendor must comply by statutory rules and regulation involved while working at BPCL premises.

12. REGISTRATION/ EMD DETAILS (as applicable)

Vendor must attach copy of valid registration certificate received from Bharat Petroleum Corporation

We declare that we are registered vendor of Bharat Petroleum Corporation Limited. Attached is the

photocopy of the registration certificate.

Bidder to submit the “Bid Security Declaration” in the prescribed format provided with this document.

Bidder have MSME Registration, shall submit valid MSME Certificate duly certified by Chartered Accountant.

13. Award of Job: Job will be awarded on basis of Lowest Quote for Overall Quantity-

 This is a Single Bid (Price Bid) Tender. Party Quoting the lowest overall (L1) will be awarded the Job.

BPCL reserve the right to negotiate with L-1 party or cancel the entire tender in case of abnormally

high quotes as applicable

SCOPE OF WORK WITH TERMS & CONDITIONS

E-TENDER FOR CONSULTANCY IN GETTING ASSISTANCE IN CLEARING FILES OF GDA PETROL PUMP SITE

AT NYAY KHAND 1, INDIRAPURAM, GHAZIABAD

SCOPE OF WORK FOR CONSULTANCY WORKS

Ghaziabad Development Authority (GDA), created in the year 1977 has primary objectives as below:

• Preparation of Master Plan for Planned Urban Development.

• Development & Control as per Master Plan.

• Acquisition of Land and Management for Housing and Urban Development.

• Construction Housing and Development.

• Provision of Physical and Social Infrastructure.

Recently, the authority has set targets for developing area under its jurisdiction with world class infrastructure as Smart

city, Hi-tech city, Green city and Inclusive city. The Authority is all set to act as facilitator for the investors from across

the world to establish business, industries, educational centres, residential development. They had released an

advertisement for auction of various multipurpose sites (Residential / Commercial / Industrial / Group Housing /

Multiplex / Petrol Pump etc.) spreading across Ghaziabad city, on 16.08.2024.

BPCL had participated in the auction for purchase of land for establishing a COCO at the offered site and we have been

successful in getting the allotment of subject land..

Since there are so many departments involved in the matter and it is not possible for BPCL to follow each and every

department individually to set coordination amongst them to move our case forward which is the major delayed factor

in progress. This detailed process is taking too much time. Hence, we are in the opinion that we should seek some

assistance from experienced person who has experience for this type of job. This person will help us in chasing up our

cases with DM and various other departments. This arrangement will definitely reduce the time taken in entire lease

registration process for early commissioning of NROs and realization of volume from these high potential sites.

Thus we have floated the Tender for getting Assistance in clearing files of GDA NyayKhand1 Petrol Pump Land,

Indirapuram in Ghaziabad for getting DM No Objection Certificate .The engagement of consultant will help us to

expedite the process more efficiently.

Scope of work will include as given in below table -

Sr Description Qty Nos

No of visit required for each site at following Offices for

clearnace of NOCs/ Building Plan approval from various

dept (Expenses including Conveyance charges)

1 DM Office 10 EA

2 Police Dept 5 EA

3 Fire Office 5 EA

4 Revenue office (SDM) 10 EA

5 Ghaziabad Development Authority office for NOC 15 EA

6 Registry Office 10 EA

7 Ghaziabad Development Authority office visit for buidling 15 EA

8 DSO Office 10 EA

9 Pollution Control Board 15 EA

10 Forest Office 5 EA

11 PWD Office 10 EA

12 Visit to Ghaziabad Development authority for Layout plan of 5 EA

site with Coordination of various departments of GDA

13 GDA visit for draft lease agreement for each site with 5 EA

Coordination of various departments of GDA

14 Site visit for demarcation of plot with Engg. Team of GDA 10 EA

15 Execution of lease deed incl. all documentation job during 5 EA

16 Preparation of various drawings 20 EA

Please Note : No. of visits given here are tentative, and may change as per requirement of various government

departments. The same shall be added or subtracted from the line item as required, but not exceeding the total

value of contract/ Tender.

POLICY OF HOLIDAY LISTING OF VENDORS IN BPCL

 Copy of Holiday Listing policy attached separately.

ANNEXURE VII - GUIDELINES FOR BPCL EPROCUREMENT SYSTEM

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-procurement system

on https://bpcltenders.eproc.in

How to submit On-line Bids / Offers electronically against E-Procurement tenders?

Vendors / Bidders are advised to read the Instructions for participating in the electronic tenders directly

through internet (Bid Submission Manuals are available on the above mentioned E-procurement site)

Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement system. No

bid can be submitted after the last date and time of submission has reached. (However if bidder intends

to change the bid already entered may change / revise the same on or before the last date and time of

submission deadline). The system time (IST) that will be displayed on e-Procurement web page shall be

the time and no other time shall be taken into cognizance.

Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement system well

before the closing date and time of bid. No bid can be modified after the dead line for submission of bids.

What is a Digital Signature?

This is a unique digital code which can be transmitted electronically and primarily identifies a unique

sender. The objective of digital signature is to guarantee that the individual sending the message is who

he or she really claims to be just like the written signature. The Controller of Certifying Authorities of India

(CCA) has authorized certain trusted Certifying Authorities (CA) who in turn allot on a regular basis Digital

Certificates, Documents which are signed digitally are legally valid documents as per the Indian IT Act

Why is a Digital Signature required?

In order to bid for BPCL e-tenders all the vendors are required to obtain a legally valid Digital Certificate

as per Indian IT Act from the licensed Certifying Authorities (CA) operating under the Root Certifying

Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India. The Digital Certificate is issued

by CA in the name of a person authorized for filing Bids / Offers on behalf of his Company. A Vendor /

Bidder can submit their Bids / Offers On-line only after digitally signing the bid / documents with the above

allotted Digital Signatures.

Bidders shall make their own arrangement for e-bidding. The Price Bid and Un-priced Technical Bids have

to be submitted online only. However, documents which necessarily have to be submitted in originals like

EMD and any other documents mentioned in the tender documents have to be submitted offline. BPCL

shall not be responsible in any way for failure on the part of the bidder to follow the instructions. Further

BPCL in any case will not be responsible for inability of the bidder in participating in the event due to

ignorance, failure in Internet connectivity or any other reason.

It is advised that the bidder uploads small sized documents preferably (up to 5 MB) at a time to facilitate

in easy uploading into e-Procurement site. BPCL does not take any responsibility in case of failure of the

bidder to upload the documents within specified time of tender submission.

Submission and Opening of Bids

Bid along with all the copies of documents should be submitted in e-form only through BPCL e-

Procurement system.

Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using

digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT Act

2000. If any modifications are required to be made to a document after attaching digital signatures, the

digital signature shall again be attached to the modified documents before uploading the same.

GENERAL CONDITIONS OF CONTRACT & GENERAL PURCHASE CONDITIONS

 SEPERATELY ATTACHED / UPLOADED IN THE E-TENDER

PROFORMA OF INTEGRITY PACT

 SEPERATELY ATTACHED / UPLOADED IN THE E- TENDER

TENDER ISSUED BY –

Territory Manager (Retail)

Bharat Petroleum Corporation Limited

MEERUT Territory (UP)