SELECTION OF AGENCIES FOR PLANNING, EXECUTING AND MANAGEMENT OF GOA TOURISM ROADSHOW AND DIGITAL MARKETING ACTIVITY IN RUSSIA 2025-26

Amount

Complete arrangement of the venue for the Roadshow in a suitable and convenient five-star (or equivalent category) location as per the format for each city, followed by extensive discussions with members of the media, travel and tour operators, outbound tour managers, etc (Please Refer tender document for more details)

The agency shall print and distribute e-invitation cards on behalf of Goa Tourism to all invitees, including the offices of the Indian Embassy, the Regional India Tourism Offices (if any), and the media(Please Refer tender document for more details)

The agency shall contact major tour operators and media representatives, and send e-invites for the events to ensure maximum attendance (Please Refer tender document for more details)

The Event Management Agency should strive to develop and operate a 100% paperless event via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location. The plan to execute such event should be approved by the authority and shall be part of the interim report (Please Refer tender document for more details)

The Event Management Agency shall prepare and submit an interim report immediately after issue of work order/offer letter in advance (Please Refer tender document for more details)

The EMA shall arrange for the transportation, packing, and forwarding of all publicity materials from Goa to the event and back, including display arrangements at the venue (Please Refer tender document for more details)

In coordination with the PR agency, the EMA shall send invitations and book online appointments with top media representatives, travel and tour operators, trade members, outbound tour managers, CEOs, and influencers as directed by the Authority to ensure maximum attendance(Please Refer tender document for more details)

The EMA shall ensure media coverage of the roadshow during the pre-event, event, and post-event phases by inviting publishers, editors, journalists, photographers, influencers, broadcasters, and bloggers(Please Refer tender document for more details)

The EMA shall engage a local PR agency in each host city to coordinate with the Goa Tourism PR agency, contact trade/media/travel operators, and ensure a minimum attendance of 100 reputed trade and media members(Please Refer tender document for more details)

Adequate numbers of standees shall be placed at the entrance of the exhibition area/stall (Please Refer tender document for more details)

The EMA shall make arrangements for visible fascia and signage for Goa Tourism and all co-participants/co-exhibitors at the roadshow(Please Refer tender document for more details)

The EMA shall arrange for economy class airfare, accommodation, and visa fees for six members from the Goa Tourism Board/TTAG/other tourism stakeholders/DMOs, as approved by the Government (Please Refer tender document for more details)

A Goan-themed cultural program of 90 minutes duration shall be organized at the venue, featuring four performers/musicians. All arrangements related to sound, lighting, and stage setup shall be handled by the agency(Please Refer tender document for more details)

Adequate food and beverages arrangements to be made by EMA(Please Refer tender document for more details)

The agency shall arrange transportation to and from the venue and hotel on the day of the roadshow(Please Refer tender document for more details)

Transportation to and from the airport shall be provided for Goa Tourism officials, with one car available for use on all event days (Please Refer tender document for more details)

The agency shall arrange gifts, souvenirs, tote bags, and publicity material for tour operators and media representatives attending the roadshow, as per approved samples, as per the minimum attendance count in each city.(Please Refer tender document for more details)

The agency shall arrange laptops, LCD projectors, screens, and internet connections at all venues (Please Refer tender document for more details)

The EMA shall arrange Goan food and cashew feni tasting during the event (Please Refer tender document for more details)

Post Event (Please Refer tender document for more details)

Packaging—includes packaging of all Goa Tourism material in cartons corrugated boxes, bubble packing, coordinating with Courier agency and ensuring safe arrival of the cargo road show venue. After the exhibition the balance material, if any shall be safely transported back to Panaji,Goa. (Please Refer tender document for more details)

Photography & Videography(Please Refer tender document for more details)

Venue Coordination (Please Refer tender document for more details)

Interior Decoration & Structures (Please Refer tender document for more details)

Publicity Materials at each venue (Please Refer tender document for more details)

Meeting Area (Please Refer tender document for more details)

Digital Marketing Activity November 2025 (Please Refer tender document for more details)

Digital Marketing Activity December 2025 (Please Refer tender document for more details)

Digital Marketing Activity January 2026 (Please Refer tender document for more details)

Crayons Advertising Pvt. Ltd. (BID ID -55129)

Alica Purple Advertising Pvt Ltd (BID ID -55113)

AMO COMMUNICATIONS PRIVATE LIMITED (BID ID -55008)

MIRCHI REPUBLIC MEDIA PRODUCTION (BID ID -55150)

MX ADVERTISING PRIVATE LIMITED (BID ID -55460)