NOTICE INVITING TENDERS 1. Government Polytechnic Katihar has been constituted under the Department of Science, Technology and Technical Education, Government of Bihar to cater the need of technical education. The Government Polytechnic Katihar intendent to invite bids as per DSTTE Letter No- 3672, Dated- 29.09.2023 from eligible entities Private Service Agency (PSA) for providing services of Security Guard (Unarmed), Housekeeping (including sweeper) Staff and Gardener for a period of 3 years and invites bids from eligible entities as mentioned in the tender document. 2. Government Polytechnic Katihar invites bids from eligible entities as per the tender document. No tender will be accepted after closing date and time in any circumstances. 3. The contract will be signed between Principal, Government Polytechnic Katihar and the successful agency/bidder. 4. To participate in the e-tendering process, the bidders/agencies are required to get themselves registered with https://eproc2.bihar.gov.in portal. 5. Schedule of Events: Sn. Event Description Timeline 4.1 Last date & time of downloading the RFP Till 17/11/2026 up to03:00 PM, on eproc2.bihar.gov.in, Portal. 4.2 Pre-bid meeting 05/11/2026 at 11:00 AM 4.3 Submission (upload) of online bidding document. 17/11/2026 till 05:00 PM, on eproc2.bihar.gov.in,Portal 4.4 Submission of EMD Demand Draft, Bank Guarantee and Internet Payment Gateway (IPG) submission Offline/Online by 17/11/2026 till 05:00 PM to Government Polytechnic, Katihar and eproc2.bihar.gov.in 4.5 Opening of Technical Bid 18/11/2026 on the eproc2.bihar.gov.in, Portal 4.6 Opening of Financial Bid 25/11/2026 on eproc2.bihar.gov.in, Portal 4.7 Pre- bid meeting venue Government Polytechnic, Katihar 4.8 Contact person Principal Government Polytechnic, Katihar Mobile no-9473035353 Email [email protected]

FINANCIAL BID/BOQ SECURITY

The bidder/agency have to quote the Service Charge in Indian Rupee (INR up to 2 decimal place) as per below format. This format is only indicative for reference, actual financial bid is to be submitted in MS Excel format:

Name of Tenderer

Particulars Service Charge (in percentage) Service Charge (In Words)

Service Charge per manpower per month

Note: Service Charge to be quoted by the agency/bidder must be in percentage up to 2 decimal places only, anything after 2 decimal places shall be ignored.

2. Service charge quoted by the agency should not be less than3.85 % (3 Percent profit & 0.85 transaction charges) and not be more than 7% (including transaction charges) of total remuneration payable per month to the manpower including employer contribution of EPF, ESI as admissible. A financial bid, which is less than the minimum or maximum prevailing service charge, shall be deemed as non- responsive and shall be summarily rejected (Annexure -9).

3. GST shall be payable on total pay-out (i.e minimum wage, employer contribution towards Employees’ Provident Fund (EPF), Employees’ State Insurance (ESI), and service charge) to the agency (Annexure -10).

4. The Service charge shall be calculated on total pay-out (i.e minimum wage payable to the concerned employees, employer contribution towards Employees’ Provident Fund (EPF) and Employees’ State Insurance (ESI)) to the agency (Annexure -10).

5. The Agency will ensure timely submission of all legal deduction in the account of Employees' Provident Fund Organisation (EPFO) and Employees' State Insurance Corporation (ESIC) and submit a quarterly report to the Government Polytechnic, Katihar .

6. Procedure for calculating the Total Remuneration to manpower: a. Minimum Wage Rate for the Manpower as declared by Labour Resource Department, Government of Bihar= Rs. ”X” b. Employer contribution towards E.P.F Amount = As per prevailing rate notified by the competent authority of “X” = “Y” c. Employer contribution towards E.S.I Amount = As per prevailing rate notified by the competent authority of “X” = “Z” d. Total Remuneration (to manpower) = (X + Y + Z).

7. TDS shall be deducted as per prevailing rule.

8. The rates quoted must be in figures as well as in words.

9. The bidder will be required to raise the invoice as prescribed under GST Act 2017 and rules there in. The Government Polytechnic, Katihar will pay the agency/bidder minimum wages, Employer contribution towards ESI, EPF, service charge and GST as per the prevailing rates per manpower, as per the financial bid quoted above by the bidder/agency.

10. The agency will have to submit evidence of payment of salary to outsourced manpower, in their bank account through RTGS on monthly basis, and after compliance of this only, payment for subsequent month will be disbursed to the agency.