SELECTION OF ARCHITECT CUM PMC CONSULTANT (S) / CONSULTANCY FIRM (S) FOR WORK OF PREPARATION, MODIFICATION OF MASTER PLAN, PREPARATION OF DPR, DESIGNS, PLANS AND ESTIMATES OF VARIOUS BUILDINGS, SNAKE ENCLOSURES, CONTOUR MAPPING, FENCING, GATES AND OTHER ALLIED FACILITIES RELATED TO PROPOSED SNAKE RESEARCH INSTITUTE, , VALSAD,

18 Physical Submission of Technical Bid Copy of technical bid should be submitted online,

EMD in the form of Demand draft/FD must be

submitted online. Physical copy of Technical Bid

and EMD should be sent to DCF Valsad North

Forest Division, Valsad office through

R.P.A.D./Speed Post/Courier/ in person within

days of last date on Bid Submission on nProcure

19 Price Bid Submission Bidder shall submit their price offer in electronic

(ONLINE ONLY) format only on nProcure website. No offer in

physical form will be accepted and any such offer if

received will be outright rejected. Also, any

reference of the Price, quotes, etc. in physical

submission shall result in rejection of the Bid of the

bidder. To be submitted before last date of bid

submission on nProcure.

20 Bid Validity Period 365 days

21 Pre-bid meeting 12.06.2026

22 Opening of the Technical Bids 25.06.2026 (Tentative)

and Prequalification along with

23 Presentation ( as per point IV of Will be informed to Technically Eligible Bidders

technical qualification criteria)

24 Opening of Financial bid Tentatively within 2 days of Techncial Bid Finalisation

25 Officer Inviting Bids Purchase committee Valsad North Forest Division

26 Bid Opening Authority Purchase committee Valsad North Forest Division

2. GENERAL INSTRUCTIONS

1) Bidders who wish to participate in this selection process will have to register on

Nprocure Portal. Bidders can download the tender document from the Nprocure

website. Technical and Financial Bids shall be uploaded on Nprocure website. Bidder

should be responsible for registering his company at Nprocure website and seeking

all necessary approvals required to upload the bid.

2) The Bid is to be uploaded on two bids basis i.e. Technical Bid and Financial Bid.

3) It is the responsibility of the Bidder to ensure that the bids are uploaded in time by

the deadline through Nprocure website.

4) Bidders have to submit Price bid in Electronic form only on Nprocure till the Last

Date and time for submission. The interested bidders should upload their bids along

with duly signed scanned copies of all the relevant certificates, documents etc. in

support of their technical and price bids on the Nprocure as per Bid Number.

Financial Bid Offers in physical form will not be accepted in any case.

5) Offline submission of technical bid: All documents must be submitted online as well

as in physical form along with undertaking for submission of online tender

(Appendix- 1), EMD in the form of demand draft/FD, Profile of Bidder (Appendix-2)

and self-attested documents as per check list uploaded on Nprocure website.

Technical Bid consisting of all documents including EMD of Rs.20000/- (Rupees

Twenty Thousand) Demand draft of any Nationalized Bank/ Scheduled Bank in a

separate sealed envelope superscripted with the ‘Bid Number’ and Project Name as

“SELECTION OF Architect cum PMC CONSULTANT (S) / CONSULTANCY FIRM (S) FOR

PREPARATION, MODIFICATION OF MASTER PLAN, PREPARATION OF DPR, DESIGNS, PLANS

AND ESTIMATES OF VARIOUS BUILDINGS, SNAKE ENCLOSURES, CONTOUR MAPPING,

FENCING, GATES AND OTHER ALLIED FACILITIES RELATED TO PROPOSED SNAKE RESEARCH

INSTITUTE, , VALSAD, ” must be sent to the Dy. Conservator of Forests , Valsad North Forest

Division, Valsad on or before the last date of the Physical Submission of Technical Bid

through RPAD/Speed post/Courier/In person.

6) Online documents shall be considered as authentic for evaluation purpose.

7) Financial bid must not be sent in Physical form and is to be submitted online only on

Nprocure website.

8) The bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the Tender document. The conditional tender will not be entertained

and shall be liable for outright rejection.

9) It is desirable that the bidders visit the site prior to bidding.

10) The competent authority of Valsad North Forest Division reserves the right to reject

any or all the tenders without assigning any reason thereof.

3. INVITATION FOR BIDS (IFB)

Realising the importance of region specific Anti Venom , Government of Gujarat

proposed to establish a world class Snake Research Institute (SRI) in Valsad District with

state of the art facilities.

To fulfill the vision, the SRI has listed infrastructural requirements, buildings including

snake housing for taking up on priority basis. For establishment of the same a detailed

Master Plan, DPR, designs of all facilities including plans and estimates are to be prepared

for execution of these facilities in a time bound manner. Selected consultant/Consultancy

firm is required in the initial phase to prepare detailed Master Plan, DPR, designs of

buildings, snake housing enclosures, Fencing, Gates, landscaping and other Facilities Related

to SRI. Thereafter to prepare detailed estimates in the later phase. The approvals/ consent

of the competent authority is to be obtained for Master Plan and DPR initially and then

subsequently for all the designs prior to preparation of detailed estimate.

Architects /Zoo Consultant/s, Zoo Consultancy Firm/s” preferably having professional

experience with Large/ Medium category Zoo/Wild Animal Enclosures in India or

Government institution building in India and a good track record about rendering

Consultancy Services is proposed to be engaged to prepare Master Plan, DPR, designs, plans

and estimates of various facilities of SRI

The Deputy Conservator of Forests, Valsad North Forest Division, invites bid for

“Architect cum PMC (Project Management Consultants)” from amongst competent

individuals/Institutions/Agencies/ Organisations/ Firms to modify master plan as per

approval of competent authority, preparation of DPR and to prepare designs, plans and

estimates of various facilities Related to SRI as per Master Layout Plan & Detailed Project

Report approved by competent authority.

Bidding Procedure: The complete set of Bid documents for work can be obtained from

address “Office of the Deputy Conservator of Forests, Valsad North Forest Division, Valsad”

during working hours.

Alternatively, the Bid document can be downloaded from the Nprocure Individuals/

Institutions/ Agencies/ Organisations/ Firms/ having sufficient technical competence,

expertise and experience in the field and willing to undertake the above work, shall submit

the bids through the Nprocure portal.

Hard copy of EMD and technical bid fo r SELECTION OF Architect cum PMC CONSULTANT (S) /

CONSULTANCY FIRM (S) FOR PREPARATION, MODIFICATION OF MASTER PLAN, PREPARATION OF

DPR, DESIGNS, PLANS AND ESTIMATES OF VARIOUS BUILDINGS, SNAKE ENCLOSURES, CONTOUR

MAPPING, FENCING, GATES AND OTHER ALLIED FACILITIES RELATED TO PROPOSED SNAKE

RESEARCH INSTITUTE, , VALSAD, should reach at the address mentioned above either in

person or by post/courier.

4. INSTRUCTIONS TO THE BIDDERS

4.1 : DEFINITIONS

In this document, unless the context specifies otherwise, the following words and phrases

shall mean and include:

a) “Agreement” means the document signed by the Director SRI and Dy. Conservator of

Forests, Valsad North Forest Division, Valsad and the successful bidder that incorporates

any final corrections or modification to the tender and is the legal document binding

both the parties to all terms and conditions for the award of the Contract.

b) “Authority” shall mean the Dy. Conservator of Forests, Valsad North Forest Division,

Valsad and/or its nominated officer.

c) “Bid” means the complete bidding document submitted by the bidders to the Dy.

Conservator of Forests, Valsad North Forest Division, Valsad and shall include any

corrections, addenda and modifications made therein.

d) “Bidder” shall mean any firm in the form of Company, Partnership, Proprietor, eligible to

participate in the tendering process and shall include the successful bidder during the

currency of the Contract.

e) “Contract” shall cover the whole terms and conditions of this Bid documents within time

limits specified for which the Bidder shall be paid in accordance with the terms and

conditions, terms of reference of the Agreement.

f) “Contract Period” shall mean entire term of the contract as indicated in the Clause 9.1 of

Special Terms of Contract of this tender document.

g) “Corrupt Practice” means the offering, giving, receiving or soliciting of anything of value,

pressurizing to influence the action of a public official in the process of bidder selection

and Contract execution.

h) “Government” shall mean the Government of Gujarat.

i) “Month” means calendar month is one of the twelve months of the year. A period from

a specified day in one month to the day numerically corresponding to that day in the

following month, less one.

j) “Technically Eligible Bidder” means bidder fulfilling eligibility criteria as per Clause 4.2 of

the Instructions to the Bidders.

k) “Shortlisted Bidder” means technically eligible bidder who has quoted lowest contract value

and invited for further process.

4.2 : DESIRABLE CRITERIA FOR BIDDERS

The bidder should fulfill the following conditions and must also submit documentary evidence in

support of fulfilment of these conditions while submitting the technical bid. Bids without

documentary evidence will not be considered for further evaluation.

Sr. No. Desirable Criteria Documentary Evidences to be attached

1 Bidder should be registered under (Council of The applicant may have a registered firm or

Architecture). Architect Firm also may be having a valid registration in Council of

registered Architects in India Institution/ firm/ Agency/

Company registered in India

2 The bidder should have atleast minimum Original Chartered Accountant certificate

annual average turnover of Rs. 12,80,000 in clearly indicating Turnover of the bidder in last

three financial years ending on 31st March

last three financial years ending on 31st March

2026. (i.e. for Financial year 2023-24, 2024-25,

2026. (i.e. for Financial year 2023-24, 2024-25 2025-26)

3 Experience of submission of one master Work order and completion certificate of the

layout plan/captive wild animal housing work allotted.

design for CZA approved safari

park/zoological park or any Institutional

Building Project costing more than Rs

crores by bidder is desirable.

4 It is desirable that the Bidder may haveDetailed CV of each member should be given

following qualified and experienced teamas per Form-1.

member in the technical team:

1. Senior Architect/ Landscape Architect

2. Structural Engineer (Civil)

3. Civil Engineer

4. Senior Veterinarian

5 Detail of Branch office or head office. Self-certified letter for registered office.

The Bidder should submit Address Proof

document. (Sales deed, rent agreement

and last month electricity bill).

6 GST Registartion certificate. GST Registration certificate

7 PAN Registration PAN Card

8 Should not be Blacklisted by any Government Non Blacklisting certificate

Organisation in Gujarat or by Government of

9 Site Visit Certificate The bidder should visit the site where the

infrastructure is proposed to be

constructed. The site is located in Vankal,

Valsad District.

Site visit certificate must be obtained from

ACF Dharampur/RFO Valsad.

5. GENERAL TERMS AND CONDITIONS

5.1 : CHECKLIST OF DOCUMENTS COMPRISING THE BID

Documents to be submitted for Technical Bid

a) EMD in the form of Demand draft/FD

b) Bid duly signed and sealed (with official seal) in original on all pages with all pages duly

c) Registration Details:

In case bidder is a Company - Certified copy of Certificate of Incorporation for

companies and Memorandum and Articles of Associations,

In case of Proprietary Firm- Shop and establishment certificate

In case of Partnership Firm- Certified copy of the Registered Partnership deed

Certified copies of documents submitted, as above, must be signed and carry the seal

of the authorized signatory.

d) List of present Directors/ owners/ executive council members/ trustees/ Board members

as applicable with Correspondence address, telephone number, Fax number, email and

related details of bidder.

e) Bidder should not be blacklisted/ banned/ disqualified/ declared ineligible / declared

having dissatisfactory performance by any government /quasi-government authority in

India for supply of manpower/materials/ carrying out operations and maintenance work.

f) A copy of GST Registration.

g) Legal status (Individual, Proprietary firm, Partnership firm, Limited Company or

Corporation) of the company along with statutory details (PAN No., COA, Shop

Establishment and other required valid licenses).

h) General power of attorney/ Board of Directors resolution/ Deed of Authority contract

and all correspondences/ documents thereof. (if applicable) Format for General Power of

Attorney is given at Form-4.

i) Income Tax Returns for last Three years along CA certified Balance sheet and Income

statement duly signed by the statutory auditors and authorized signatory/ies of the

Bidder for the years 2023-24, 2024-25 and 2025-26.

j) GST Return of Last 3 Months

5.2 : BIDDING DOCUMENT

Bidder is expected to examine all instructions, forms, terms and specifications in bidding

documents. Failure to furnish all information required by bidding documents or submitting a

bid not substantially responsive to the bidding documents in every respect may result in the

rejection of the Bid.

5.3 : CLARIFICATION ON BIDDING DOCUMENTS

Bidders can seek written clarifications before the date of pre-bid meet of the tender, to the

email address: [email protected] In the prescribed format as per Form-8. The

clarification shall be issued by the Director SRI and Dy. Conservator of Forests, Valsad North

Forests Division, V a l s a d during the pre-bid meeting.

The prospector bidder or official representative (maximum 2) are invited to attend the pre

5.4 : AMENDMENT OF BIDDING DOCUMENTS

5.4.1 At any time prior to the deadline for submission of bids, Authority for any reason,

may modify the bidding documents by amendment.

5.4.2 All prospective bidders may be notified of the amendment and such modifications

will be binding on them. The same shall also be put up on the Nprocure website.

5.4.3 In order to allow prospective bidders a reasonable time to take the amendment into

account in preparing their bids, Director SRI and Dy. Conservator of Forests, Valsad North

Forests Division, V a l s a d at its own discretion, may extend the deadline for the

submission of bids.

5.5 : LANGUAGE OF BID

The bid prepared by the bidder, as well as all correspondence and documents relating to

the bid exchanged by the bidder and authority shall be in English. Supporting documents

and printed literature furnished by the bidder may be in another language (Except in Hindi

and Gujarati) provided they are accompanied by an accurate translation of the relevant

pages in English. For purposes of interpretation of the bid, the translation shall govern.

5.6 : COST OF BIDDING

Bidder shall bear all costs associated with the preparation and submission of the bid and

Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d will in no case be

responsible for those costs, regardless of the conduct or outcome of the bidding process.

5.7 : BID FORMS

5.7.1 Wherever a specific form is prescribed in the tender document the bidder shall use the

Form (Form-1 to Form-8) to provide relevant information. If the form does not

provide space for any required information, space at the end of the form or additional

sheets shall be used to convey the said information.

5.7.2 For all other cases, the bidder shall design a form to hold the required information.

5.7.3 Authority shall not be bound by any printed conditions or provisions in the bidder's bid

5.8 : FRAUDULENT AND CORRUPT PRACTICE

5.8.1 Fraudulent practice means a misrepresentation of facts in order to influence a

procurement process or the execution of a Contract and includes collusive practice

among bidders (prior to or after Bid submission) designed to establish bid prices at

artificial on-competitive levels and to deprive the Authority of the benefits of free and

open competition.

5.8.2 Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d will reject a proposal for

award if it determines that the bidder recommended for award has engaged in

corrupt or fraudulent practices in competing for, or in executing, contract(s).

5.9 : LACK OF INFORMATION TO BIDDER

Bidder shall be deemed to have carefully examined all contract documents / this bid

document to his entire satisfaction. Any lack of information shall not in any way relieve the

Bidder of his responsibility to fulfill his obligation under the Contract. Also, bidder is required

to make his own estimates regarding all costs associated with the Project. Dy. Conservator of

Forests, Valsad North Forests Division, V a l s a d shall not entertain any disputes in this regard

after the bids have been submitted. Dy. Conservator of Forests, Valsad North Forests Division,

V a l s a d retains the right to ask for any missing information and documents during the

evaluation process.

5.10 : CONTRACT OBLIGATIONS

If after the award of the contract the bidder does not sign the Agreement (as provided as

Form-7) or fails to furnish the Performance Guarantee within the time limit prescribed by the

Authority, Authority reserves the right to cancel the Contract and apply all remedies available

to him under the terms and conditions of this document.

5.11 : BID PRICE

5.11.1 The Price should be submitted online only and strict compliance with the following

stipulation in respect of their offer.

a) Any effort by a Bidder or Bidder's agent/consultant or representative howsoever

described to influence the Dy. Conservator of Forests, Valsad North Forests Division,

V a l s a d in any way concerning scrutiny/ consideration/ evaluation/ comparison of the

bid or decision concerning award of contract shall entail rejection of the bid.

b) Bids should be submitted directly by the bidder.

c) Bidder qualifying in QCBS selection process as mentioned in the Tender Document shall

be preferred bidder for award of consultancy work mentioned in Tender.

d) Price Bids (Online) of only qualified bidders as per eligibility criteria shall be opened.

e) Rates indicated in the Price Bid are including of all taxes and are applicable for the

Contract Period. There will be no change and remain firm till the end of the whole

contract period.

f) Bidders have personally visited actual locations in order to satisfy himself with the

requirements of the Contract and rates are quoted accordingly. No change in price shall

be made in future for any misunderstanding or oversight of any expense/s by the

g) It shall be considered understood that the price quoted by bidder (in % of the total value

of designs, plan & estimates in INR) is inclusive of the cost incurred in making of Master

plan, Layout plan & DPR, estimates. Statutory Fees charged by Government department

for giving approvals like Technical Sanction shall be paid by Dy. Conservator of Forests,

Valsad North Forests Division, V a l s a d o n p r o d u c t i o n o f C h a l l a n i s s u e d b y t h e

Technical Sanction granting authority.

h) The approximate project cost pertaining to the works mentioned in this tender

document is estimated to be Rs.10 crores. It may vary depending upon the availability of

funds and instructions from Government.

5.11.2 Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d reserves the right to seek

clarification/ justification from the Bidder on the bid price in case Dy. Conservator of

Forests, Valsad North Forests Division, V a l s a d deems it necessary. Based on the

justification provided by the Bidder, if Dy. Conservator of Forests, Valsad North Forests

Division, V a l s a d feels that the price is unrealistic/ unfeasible in order to execute a

project of this nature, Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d

reserves the right to reject the said bid. The Bidders shall be governed by the decision of

Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d .

5.12 : BID CURRENCY

For the services required in the Tender, the prices shall be quoted in Indian Rupees (INR)

Payment for such services as shall be made in Indian Rupees only.

5.13 : EARNEST MONEY DEPOSIT (EMD)

5.13.1. The bidder shall furnish, as part of the Bid, a EMD for the amount of Rs 20000/- (Rupees

Twenty Thousand only) as stated in Notice Inviting Online Tenders by DD/FD in favour of

“Deputy Conservator of Forests Valsad North Forest Division” payable at Valsad issued

by any of the Nationalized/ Schedule Bank in a separate envelope along with Physical

Technical Bid. Only after the confirmation of valid EMD, the Technical Bid will be

5.13.2. No interest shall be paid on EMD.

5.13.3. EMD of Bidders not short-listed will be refunded within 30 days from the date of

declaration of Short-listed Bidders. If the Bidder is short-listed then the EMD will be

refunded within 30 days from the date of signing of the Agreement.

5.13.4. The successful bidder's EMD will be discharged upon the Bidder signing the contract/

Agreement, and furnishing the Performance Guarantee.

5.13.5. The EMD may be forfeited either in full or in part, at the discretion of Dy. Conservator of

Forests, Valsad North Forests Division, V a l s a d on account of one or more of the following

a) Bidder withdraws its Bid during the period of Bid validity as stated in Clause 5.14 below.

b) Bidder does not respond to requests for clarification of their Bid.

c) Bidder fails to co-operate in the Bid evaluation process, and

d) In case of a successful Bidder, the said Bidder fails:

 to sign the Agreement in time; or

 to furnish Performance Guarantee

5.14 : PERIOD OF VALIDITY OF BIDS

5.14.1. Bids shall remain valid for 365 days after the date of Bid opening prescribed by

Authority. A Bid valid for a shorter period shall be rejected as non-responsive.

5.14.2. If required, the Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d may solicit

Bidder's consent to an extension of the period of validity. The request and the responses

thereto shall be made in writing. The EMD shall also be suitably extended. A Bidder

granting the request is not required nor permitted to modify the Bid.

5.15 : FORMAT AND SIGNING OF BID

5.15.1. The original and copy of the bid shall be typed or written in indelible ink and shall be

signed by the Bidder or a person duly authorized to bind the Bidder to the Contract. All

pages of the bid shall be initialed by the person or persons signing the bid.

5.15.2. The complete bid shall be without alteration or erasures, except those to accord with

instruction issued by the Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d

or as necessary to correct errors made by the Bidder, in which case such corrections

shall be initiated by the person or persons signing the bid.

5.16 : SEALING AND MARKING OF BID

5.16.1. The Physical Technical Bid along with EMD will be submitted in an envelope indicating

the name and address of the Bidder to enable the bid to be returned unopened in cases

it is declared `late'. If the envelope is not sealed and marked as required, the Dy.

Conservator of Forests, Valsad North Forests Division, V a l s a d will assume no responsibility

for the bid's misplacement or premature opening.

5.16.2. If these envelopes are not sealed and marked as required, the Dy. Conservator of Forests,

Valsad North Forests Division, V a l s a d will assume no responsibility for the bid's

misplacement or premature opening and rejection.

5.17 : BID DUE DATE

5.17.1. Bid must be received by the Dy. Conservator of Forests, Valsad North Forests Division,

V a l s a d at the address specified in the Tender Document not later than the time and

date specified in the bid.

5.17.2. Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d may, at its discretion, on

giving reasonable notice by written communication to all prospective Bidders who have

been issued the Tender documents, extend the bid due date, in which case all rights and

obligations of the Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d and the

Bidders, previously subject to the bid due date, shall thereafter be subject to the new

bid due date as extended.

5.18 : CONDITIONAL BID

5.18.1. Any bid indicating conditions beyond those indicated in this Tender Document i.e.

conditional bid shall be rejected.

5.19 : OPENING OF BIDS BY THE AUTHORITY

5.19.1. Bids will be opened in the presence of Bidder's representatives, who choose to attend.

The Bidder's representatives who are present shall sign a register evidencing their

5.19.2. The Bidder's names, bid modifications or withdrawals and the presence or absence of

relevant EMD and such other details as the Authority at his/her discretion, may consider

appropriate, will be announced at the opening.

5.19.3. At the pre-decided time, the Authority contact person shall open the Technical Bids and

list them for further evaluation. Any participating Bidder may depute a representative to

witness these procedures.

5.20 : CONTACTING THE AUTHORITY

5.20.1. Bidder shall not approach the Valsad North Forest Division officers outside of office

hours and/ or outside the premises, from the time of the Bid opening to the time the

Contract is awarded.

5.20.2. Any effort by a Bidder to influence the Snake Research Institute officers in the decisions

on Bid evaluation bid comparison or contract award may result in rejection of the

Bidder's offer. If the Bidder wishes to bring additional information to the notice of the

Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d it should do so in writing.

5.21 : AUTHORITY’S RIGHT TO VARY SCOPE AT TIME OF AWARD

If any change in Scope of the Contract causes an increase or decrease in the cost of, or the time

required for, the Bidder performance of any part of the work under the Contract, an equitable

adjustment shall be made in the Contract Price or schedule of implementation, or both, and the

Contract shall accordingly be amended. Any claims by the Bidder for adjustment under this

Para must be asserted within ten (10) days from the date of the Bidder receipt of the Authority

5.22 : AUTHORITY’S RIGHT TO ACCEPT AND TO REJECT ANY/ ALL BIDS

Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d reserves the right to reject

any Bid and to annul the bidding process and reject all bids at any time prior to award of

Contract without thereby incurring any liability to the affected Bidder(s) or any obligation to

inform the affected Bidder(s) of the grounds for such decision.

5.23 : NOTIFICATION OF AWARD AND SIGNING OF CONTRACT

5.23.1 Prior to expiry of the period of Bid validity, the Authority will notify the successful Bidder

in writing that its Bid has been accepted and send the successful Bidder the Contract

Form as mentioned in Form-7.

5.23.2 Within 10 days of receipt of the Contract Form, the successful Bidder shall sign and date

the contract and return it to the Authority. If the successful Bidder thus selected fails to

sign the contract as stipulated, the Authority reserves the right to offer the contract to

the next lowest Bidder.

5.24 : SECURITY DEPOSIT

5.24.1. The contract Security Deposit has to be submitted within TEN days of receipt of

contract/ agreement/ work order. The security deposit shall be 5% of order Value which

shall be valid for duration of 365 days beyond the expiry of contract period.

5.24.2. If the successful Bidder fails to remit the security deposit within the time stated for the

submission of the same by the Authority, the EMD remitted by him will be forfeited by

the Authority and his bid will be held void.

5.24.3. Upon the successful Bidder's furnishing of security deposit and signing of contractual

documents, the Authority will promptly notify all short-listed Bidders and will refund

5.24.4. The security deposit of the successful Bidder shall be refunded within two months from

the expiry of the contract period and on satisfaction of the Authority for execution of

the work/ settlement of disputes, if any.

5.25 : PATENT RIGHTS

The Bidder shall indemnify the Authority against all third-party claims of infringement of

patent, trademark/ copyright arising from the use of services or any part thereof.

5.26 : AUTHORITY’S RIGHT TO AWARD CONTRACT TO ONE OR MORE BIDDERS

Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d reserves the right to award the

Contract to one or more Bidders and split the order among different Bidders.

5.27 : FORCE MAEJURE

Force Majeure shall mean such an event or circumstance or combination of events and

circumstances which are beyond the reasonable control of the affected party and which the

affected party could not have prevented by Good Industry Practice or by the exercise of

reasonable skills and care for the purpose of discharging its obligations under the Contract. The

Force Majeure will tend to have material adverse effect on the performance of- such affected

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign enemy,

blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or sabotage. The

expropriation or compulsory acquisition or seizure of the assets of the Agency by any

Governmental Instrumentality, provided that this clause shall not apply where such Act

constitutes a remedy or sanction lawfully exercised as a result of a breach by the Agency of any

Indian law or Indian Directive but excluding any change in law.

Act of God epidemic, lightning earthquake, cyclone, whirlwind, flood, tempest, storm, drought,

lack of water or other unusual or extreme adverse weather or environmental conditions, action

of the elements, meteorites, fire or explosion to the extent generated from the source external

to the Agency or his assets due to reasons other than, those caused by negligence of the

Parties, chemical or radioactive contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in any

event within 24 hours (Twenty-Four hours) after the Affected Party knew, or ought reasonably

to have known, of its occurrence and that the Force Majeure would be likely to have a material

impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it is

likely to have on the Affected Party's performance of its obligations and the measures which

the Affected Party is taking, or proposes to alleviate the impact of the Force Majeure Event and

restore the performance of its obligations. When the affected Party is able to resume

performance of its obligations under this Contract, it shall promptly give the other party written

notice to that effect provided that in no event shall the suspension of performance be of

greater scope and of longer duration than is necessitated by Force Majeure.

The rights and obligations of the Affected Party shall be suspended to the extent they are

affected by the Force Majeure. Authority shall not be liable to make any payments to the

Agency for it being affected on account of Force Majeure.

Authority reserves the right to terminate the contract if the Force Majeure continues for more

than 15 (Fifteen) days at a stretch.

6. SCOPE OF WORK

The successful Architectural cum PMC Service providing Agency/Firm should have to perform

WORK as per the stages and activities mentioned hereunder:

6.1. CONCEPT DESIGN:

1. Preparation of overall layout Map including layout maps of services like waterlines, electricity,

drainage, sewage treatment plant, water purification plant and any other activities as required

by the site/or as directed by the competent authority.

2. Carry out site analysis and furnish a site appraisal report with regard to the potential of the site

vis-à-vis activities.

3. Prepare Design (3D Layout) and drawings for the activities mentioned below: (Structural

drawings, Working drawings, Plumbing and Electrification drawings, Sewage disposal plan

drawings and other necessary drawings as directed and required by the competent authority),

Landscape designing and planning.

4. Furnish preliminary scheme for site planning.

5. Assist the authority in obtaining approval for master layout plan, services plan and animal

enclosure designs submitted to the competent authority.

6. Design of structures and lab as per applicable safety standards notified by Government of India or

Scientific institutions working under GOI

6.2 Scope of Services

1. The Consultant is expected to be primarily a Institutional Building/Wild Animal Housing/Zoo Design Expert.

2. The Consultant shall, be responsible as the Lead Consultant for the preparation of Master Plan,

DPR, design of enclosures and other facilities and its improvement as per the existing master plan

(which contains the details on each facilities) and apply necessary modifications to the same

based on the instructions of Competent authority, their guidelines & other statutory provisions,

and as per Director SRI and Dy. Conservator of Forests, Valsad North Forests Division, V a l s a d

directives if found required. In addition, the Consultant shall also design support facilities as

3. These snake housing designs must meet the requirements of these venomous snake species.

4. The aesthetics and natural environment of the current location of the should be taken into

consideration and no damage should be incurred to the existing large trees and other natural

5. The Consultant/s are required to ensure that the Master Plan, DPR and designs fulfill all norms

and specifications so as to be readily approved by COMPETENT AUTHORITY (And if required by

Central Zoo Authority also)

6. Design of structures and lab as per applicable safety standards notified by Government of India or

Scientific institutions working under GOI

7. The Consultant shall provide the following services/expertise during the relevant phases in

respect of Scope of Work:

• Master Plan of Snake Research Institute with necessary correction and modification in the

existing one as per competent authority’s suggestions and instructions.

• Detailed Project Report.

• Detailed Designs for Buildings, Snake enclosures.

• Architecture & Planning for its execution.

• Obtain competent authority approvals for the designs Transaction Advisory during execution.

• Infrastructure (roads, walkways, Watchtower utilities / service lines, fencing, etc) designing in

the Snake Research Institute.

• Landscape Architecture inside the park.

• Civil / Structural Engineering

• MEP Engineering (including ICT and ELV) Building Management Systems (BMS)

• Cost Consultant

• Survey, Soil Investigation / Geotechnical Studies

• Fire & Life Safety

• Sustainability (at least GBCI / IGBC green certification)

• Waste Management

• Rain water harvesting

8. Organize procedures for the timely exchange of information between project stakeholders with

reference to the services stated above.

9. Establish a Time Schedule (Program) and Work Plan for management and control of the Project,

based on the outline Program in RFP, which shall represent a realistic coordinated plan for the

integration of design elements of the Project and the time needed for them. The Program shall

identify dates when the design inputs of the several Consultants and specialist sub- Consultants

undertaking design are required to enable the design to be completed in accordance with the

Design Program. In addition, the Consultant shall identify all statutory / regulatory permissions,

consents and no objections (NOCs) to be obtained both at State level and National level.

10. Monitor and update the Program and Project Control Plan as necessary throughout the course

of the Project.

6.3. Scope of Work

Phase 1 Phase 2 Phase

Preparation, Modification of Submission of Plans Monitoring of the Development of

Master Plan, preparation of and detailed estimates facilities of Snake Research Institute

DPR, Designs of all facilities of (with Technical in construction and DLP (Defects

Snake Research Institute Sanction) including Liability Period) stage

Transaction Advisory

Phase 1- Finalisation of Master Plan, preparation of DPR, preparation of Designs.

(a) Master Plan: Finalization of Master Plan (with necessary modification as per suggestions/

instructions of authority

(b) DPR: Preparation of Detailed Project Report.

(c) Conceptual Designs: Preparation of conceptual designs of Buildings and

i n f r a s t r u c t u r e o f Snake Research Institute.

Phase 1B – Detailed final Designs

Preparation of detailed Final Design on getting the approval of competent authority and GFC

(Good for Construction) drawings and specifications.

Phase 2 – Detailed Plan and estimates (with technical sanction and administrative approval) and

Transaction Advisory Services (in respect of selection of Contractor agency for

Preparation of detailed Plan and Estimates for (with technical sanction and administrative approval)

facilities required on the basis of approved Designs. Design calculations for structural design to be

submitted by consultant.

Providing Transaction Advisory (T.A.) Services for Tender preparation, Identifying and finalization of

the Agency for execution of the Project in r/o facilities approved by Client in Phase

Phase 3- Monitoring of the Development of B u i l d i n g s a n d i n f r a s t r u c t u r e of Snake

Research Institution during construction and DLP (Defects Liability Period) stage. The

Consultant should undertake Periodical inspection & evaluation of work at site and provide

Construction Monitoring and Supervision Services i.e. support and guidance during

Construction and DLP (Defects Liability Period) stages till completion of Project and Defects

Liability Period. All Scope of Services shall be undertaken in accordance with the terms of

the Agreement; and in coordination and collaboration with the Deputy Conservator of

Forest, Valsad North Forest Division,Valsad for the development of the Snake Research

6.4. Schedule of Services

I. Preparation of Master Plan by modifying the existing Master Plan on the basis of suggestions

and instructions of competent authority and to obtain Approval of competent authority.

II. Preparation of Detailed Project Report as per the guidelines of competent authority and other

rules and regulations in force.

III. Design of various Enclosures, Fencing, Gates, and other facilities related to snake housing, office

a. Prepare the conceptual design for each enclosure.

b. Modify / detail the selected conceptual design incorporating required changes, if any suggested by

competent authority and Prepare full set of drawings facilities.

c. Approval of all Designs from the competent authority is mandatory.

d. All designs with their specification in hard copy and soft copy (raw files and pdf) to be submitted to

the Director SRI and Deputy Conservator of Forest, Valsad North Forest Division, Valsad after curing

observations of competent authority from time to time till those are finally approved by

competent authority.

e. Consultant/s shall provide at least 6 (six) hard copies in a presentation report form and the high

resolution soft copy (raw files and pdf) of designs.

IV. Plan & Estimates

a. Prepare the plan and estimate for the approved design as per current regional SOR (Schedule of

Rates). And Get them Technically sanctioned from competent authority.

b. The Plan and Estimates for the approved designs with their specification in hard and soft copy to

be submitted to the Director SRI and Deputy Conservator of Forest, Valsad North Forest

Division,Valsad.

V. Deliverables

a. 3 D renderings & walkthrough to explain the designs.

b. Final Designs of and their specification with calculation, Plan and estimates for all facilities (as per

regional SOR, market rate analysis and relevant rules & regulations)

c. Representative images and rendering and presentations whenever required.

VI. Monitoring of the Development of buildings and infrastructure of SRI

a) Periodical site visits to ensure execution & quality of work as per drawings and instructions.

b) Attend and participate in any design conferences, workshops and design review meetings, as

suggested by the Director SRI and Deputy Conservator of Forest, Valsad North Forest

Division,Valsad.

c) Support and guidance will have to continue during Construction and DLP (Defects Liability

Period) stages till completion of Project and Defects Liability Period.

VII. Special Conditions

a. All drawings/estimates to be delivered in hard and soft copies (CAD & PDF or any other format as

asked by the Department)

b. All renderings to be submitted in Hard and Soft (Jpg & PSD)

c. Consultant is expected to maintain a timeline to be decided mutually at the time of signing

d. Consultant will have to certify the bills submitted by the Contractor executing the construction work and

the entries made in Measurement Book.

6.5 List of Activities

(A) As per the master plan

1. Creation of Facilities and infrastructure as directed and approved by the competent

2. Preparation and submission of drawings and designs for construction of new

facilities and infrastructure

Note: The number of facilities may vary depending upon the approval.

3. Over and above as mentioned in 2, the successful bidder will have to submit drawings

and designs for construction of facilities/buildings and infrastructure as approved in

the master layout plan and animal collection plan.

4. Designing and planning along with demarcation on site for wall fencing of Snake

Research Institute

5. Designing of roads and footpath as approved in Master Layout Plan and as directed by

the competent authority.

6. Planning and Designing for Garbage /waste disposal system as approved in Master

Layout Plan and as directed by the competent authority.

7. Planning and designing for revised water distribution network including planning for

water source as approved in Master Layout Plan and as directed by the competent

8. Planning and designing for revised sewage treatment and disposal network as

approved in Master Layout Plan and as directed by the competent authority.

(B) Other works related to Snake Research Institute

Planning and designing for electrification network in entire Snake Research Institute with

modern latest technology.

(C) Note: It is to be noted that the final design will be considered as final and submitted only

when all the layout, drawings and designs are approved by the competent authority.

6.6. COMPLETION:

Prepare and submit final certificate of completion of the work including drawings, designs

as per the scope of work along with No Dues Certificate from the concerned officer of Snake

Research Institute, Valsad.

7. BID EVALUATION

Preliminary scrutiny will be based on the compliance to all the terms and conditions of the Bid.

The Bidders who do not fulfill the eligibility criteria shall be straight away rejected. All eligible

Bids will be considered for further evaluation subject to compliance of the following:

1. Bidders will have to submit the Bid Documents online as well as physically along with all

the supporting documents.

2. Bidders will have to submit EMD in form of Demand draft / FD online as well as

physically. The decision of the Committee will be final in this regard.

7.1 BID EVALUATION COMMITTEE

The evaluation shall be done by an Evaluation Committee decided by the Deputy Conservator of

Forest, Valsad North Forest Division,Valsad. The Committee shall determine the approach and

methodologies for the issues, which may arise during above referred evaluation exercise and

have not been addressed in this Tender Document. The decision of the Committee shall be final

and binding on all the Bidders. Bid evaluation will be carried out on L1 Based Evaluation.

Evaluation shall be carried out based on the selected evaluation parameters and the data and

documents provided by the bidders in support of their claims. The Evaluation Committee shall

have the right to verify the claims made by the bidder, in whichever way it deems fit.

7.2. TECHNICAL EVALUATION

The technical proposals will be opened on the mentioned date in this Bid Document. The

Technical Bid will be examined by the committee formed for the purpose, on the basis of

responsiveness to the scope of work and other details as mentioned herein the document.

Technical Presentations: Authority will invite the eligible bidders for detailed technical

presentation on proposal (which may be in person or online). Bidders will be informed at least

3 days prior to the scheduled presentation date (to be scheduled during evaluation process of

bids). The purpose of such presentations is to allow the bidders to present their proposed

approach to the key points in their proposals.

Evaluation of Technical Proposal

The evaluation committee shall evaluate the Technical Proposals on the basis of their

responsiveness to the Terms of Reference/Technical-Qualification Criteria, applying the

evaluation criteria, sub criteria, and point system specified in the Data Sheet. Each responsive

Proposal will be given a technical score (St).

A Proposal shall be rejected at this stage if it does not respond to important aspects of the

Tender Documents.

Technical-Qualification Criteria and Process (Out of Maximum 100 Marks)

Criteria Criteria

Average Annual Turnover during last three (3) 20 More than INR 50 Lakhs

financial years. More than INR 25 Lakhs and

upto Rs 50 Lakhs

More than INR 12.80 Lakhs and

upto Rs 25 Lakhs

Bidder preferably may have following team (Details 11 3 projects and above

of the same to be provided as per Form-1):

1. Architect with the experiences of minimum one 2 projects

project in the field of preparation of master

layout plan/captive wild animal housing design of

any approved zoological park/safari

park/Government Institution

2. Structural Engineer (M. Tech/ M.E. (Civil) 3 More than 10 years

Structure) with the experiences of 5 years in More than 5 years and upto 10 years

relevant field. Up to 5 years

3. Civil Engineer (B. Tech/ B.E. (Civil)) with the More than 10 years

experiences of 5 years in relevant field. 3 More than 5 years and upto 10 years

4. Senior Veterinarian (B.V. Sc. and A.H.) with the 3 More than 10 years

experiences of 5 years in relevant field. More than 5 years and upto 10 years

III The bidder preferably may have undertaken 3 Projects

Architectural assignment of Zoo/Wild Animal 20 2 Projects

Housing/Government Institution Building

relevant infrastructure Development projects

worth Rs 1 Crore each.

Presentation on Conceptual Planning, designing, implementation approach and methodology

The interested bidder shall have to present their conceptual planning, designing, implementation

approach and methodology to carry out the specified work in this tender document in front of technical

committee on the day of technical evaluation mentioned in the “notice inviting tender”.

(Marks shall be awarded as Average of marks given by each member of Bid Evaluation Committee)

IV Presentation

1. Conceptual design and Layout

2. Understanding of requirements of Valsad

North Forest Division/SRI with relevance of

project. Average of marks given by each

(With reference to site and tender document) member of Bid Evaluation

3. Optimum utilization space available at Project 10 Committee

4. Timeline for execution of project

5. Innovative ideas for concerned project.

Sub – Total (IV)

Total Marks (I+II+III+IV)

Note: 70 Marks is cut-off marks for Qualifying in Technical evaluation.

TECHNICAL SCORE (T) = MARKS OBTAINED AS PER THE ABOVE (Quality Criteria) TECHNICAL EVALUATION CRITERIA

7.3 FINANCIAL BID EVALUATION

After the technical evaluation is completed the Consultancy Evaluation Committee shall

prepare a list of pre- qualified and short listed bidders for opening of their Financial Proposals.

A date, Time and Venue for Technical evaluation is mentioned in notice inviting online tender.

A date, Time and Venue for Financial evaluation shall be informed to the technically qualified

bidders. All Bidders will be notified if certain change is made in said schedule in case of

unavoidable circumstances, if any.

Deputy Conservator of Forest, Valsad North Forest Division,Valsad will not entertain any query

or clarifications from Applicant who fail to qualify at any stage of the selection process.

Instruction regarding filling Financial Proposal online:

 Amount to be paid as remuneration to consultancy (as specified in the bid) to be quoted in

terms of percentage (%) of the total value of Plan Estimates (in INR) approved by the

competent authority, which is inclusive of all taxes excluding GST, against submission of

 The fee as mentioned above is inclusive of all surveys, investigations, testing, laboratory

costs, fee towards design, planning, preparation of DPR, interior design, structural design,

plumbing & sanitation design, landscaping, detailing towards electrical & electronics

(internet, computer, CC TV camera, HVAC, etc.) design, preparation of estimate, BOQ,

tender papers, tender evaluation, cost of resources, site office, printing, preparation of

models etc, which may be requiresh for providing services for this Project.

 The maximum upper limit for Financial Bid (Financial Proposal) is 5%.

7.4 OVERALL EVALUATION OF BID

The financial bid of only those bidders who have scored more than 70 Marks out of

100 Marks in Technical Evaluation shall be opened. The said work shall be awarded to the L1

Bidder only. (In case of agency submitting same financial bid, the work will be assigned to

agency securing more marks in the Technical Evaluation).

Even if there is a tie, ‘draw of lots’ will be resorted to arrive at the recommended bidder.

Authorities shall have the right to reject any/ all bids submitted unconditionally.

8. PAYMENT TERMS

Payment to the Successful Bidder shall be made as follows:

8.1 Payment schedule (Tentative)

8.1.1 The payment of the Consultant shall be made in the stages as shown below:

Sr. Description of Deliverables Payment %

1 Finalization of Master Layout of the Overall Project 10%

2 On finalization of plan and Estimates (after achieving Technical sanctions 25 %

and Administrative approval from relevant authorities) after the approval

of Master Plan, Detailed Project Report and final structural design from

Central Zoo Authority (if required) , and /or any other competent authority.

3 On engagement of the Contractor Agency for executing the works. 15%

4 Completion of construction stage (As per progress) 40%

5 Completion of DLP (Defects Liability Period) stage 10%

Note: Payment should be made as per the provisions of RFP.

8.1.2 Deputy Conservator of Forest, Valsad North Forest Division,Valsad shall not be responsible

for providing any financial support except as the payment Schedule aforementioned.

Any other expenditure like travelling, staying, communication, boarding and lodging etc.

for the consulting team stationed at the place of assignment shall be borne by the chief

consultant/Firm.

8.1.3 The payment will be preceded by a performance evaluation by Consultancy Evaluation

Committee (CEC) consisting of designated officers of Snake Research Institute constituted

for this purpose. The performance evaluation will be based on a set of criteria mutually

agreed upon at the time of executing the Agreement.

8.1.4 Any delay in agreed stage wise time limits will invite penalty @ 5% of consultancy fee

for delay on per month basis which will be deducted from the subsequent payment.

8.2 : TAXES, DUTIES ETC.

(a) The Agency/Firm/Bidder agrees to and does hereby accept full and exclusive liability

for all contributions and taxes for unemployment compensation, insurance and old

age pensions or annuities now or hereafter imposed by any Central or State

Government authorities which are imposed with respect to or covered by the wages,

salaries, or other compensations paid to the persons employed by the

Agency/Firm/Bidder and the firm shall be responsible for the compliance with all

applicable Central, State, Municipal and local laws and regulations, and requirement of

any Central, State or local Government agency or authority.

(b) Agency/Firm/Bidder further agrees to defend, indemnify and hold Deputy Conservator

of Forest, Valsad North Forest Division, Valsad harmless from any liability or penalty, which

may be imposed by the Central, State or Local authorities by reason of any violation by

firm of such laws, suits or proceedings that may be brought against the Corporation

arising under, growing out of, or by reason of the work provided for by this Contract,

by third parties, or by Central or State Government authority or any administrative

sub-division thereof.

(c) Tax deductions from the payments made to the Agency/Firm/Bidder will be made by

the Deputy Conservator of Forest, Valsad North Forest Division, Valsad as per the rules and

regulations in force in accordance with acts prevailing from time to time.

(d) Payment shall be released after applicable tax deductions at source and other

statutory taxes as per rule sand acts in force during the tenancy of the contract.

9. SPECIAL TERMS AND CONDITIONS OF CONTRACT

9.1 CONTRACT PERIOD

Normally the Contract Period will be for 2 Years however a Mid Term Review of the services will

be done after 1 year to make any modification in the duration of the services. The contract may

be extended further beyond 2 years with the approval of the competent authority. The terms

and conditions for extension of the contract shall remain unchanged.

9.2 : BIDDER’S OBLIGATION

a) The Bidder shall appoint at least 1 authorized person not lower than the rank of Senior

Manager as “Coordinator” to co-ordinate with the Authority in all matters related to

contract for the successful implementation and operation of the project and to be

responsible for all necessary exchange of information.

b) The Bidder shall provide all assistance to the Authority representative/s as they may

reasonably require for the performance of their duties and services.

c) The Bidder shall be responsible for all statutory obligations/ liabilities like Salary, ESI, PF,

Personnel Insurance, etc. The Bidder shall abide by all rules and regulation from time to time

such as Minimum Wages Act, Labour Laws etc. for the manpower employed by it.

d) The Bidder shall employ at their own cost and expenses sufficient and competent staff with

adequate background training and experience as may be reasonably required for the

fulfilment of the Bidder’s obligations under the agreement and shall give their professional

expert guidance and supervision to the work. If in the opinion of the Authority any staff or

manpower of Bidder is found unsuitable, the Bidder shall be liable to change the staff/

supervisor forthwith.

e) The Bidder shall indemnify Authority against all the losses, injuries and any kind of damage

arrived due to its activities.

f) The Bidder should comply with all rules and regulations applicable for the fulfilment of the

proposed services.

g) The Bidder should provide services uninterrupted and the manpower deployed should

follow the instructions given by Authority.

h) The Bidder shall intimate the Authority about blacklisting of their firm by any Central/State

government body during the contract period due to any reason.

9.3 : AUTHORITY'S OBLIGATIONS

a) Accord in timely manner all such approvals, permissions and authorizations which the

Bidder may require or is obliged to seek from in connection with implementation of the

b) Deputy Conservator of Forest, Valsad North Forest Division,Valsad shall release the funds in a

timely manner, after satisfying itself of all the project-related, statutory and accounting

aspects, so as to enable the Bidder to satisfactorily perform its obligations.

c) The Deputy Conservator of Forest, Valsad North Forest Division,Valsad shall appoint, an

authorized person as ‘Coordinator – Valsad North Forest Division, Valsad’ to coordinate

with the Bidder in all matters required for the successful implementation of the project and

to be responsible for all necessary exchange of information required.

d) Deputy Conservator of Forest, Valsad North Forest Division, Valsad would constitute an

appropriate committee to oversee the functioning of the work.

e) During the performance of the contract, the quantity of the project may be increased or

decreased, due to change in estimated quantity of the project due to change in project

phase modifications, revision in drawings, data sheets, documents or due to policy of the

Government etc whatsoever reasons. As used herein, the estimated quantity may be

increases or decrease. In this case, the quoted rate of the project cost for work will be

remained firm till the completion of this project. No price escalation will be considered

beyond the quoted rate in any conditions/situations arises during the performance of the

9.4 : TERMINATION OF THE CONTRACT

At any time during the Contract Period, Deputy Conservator of Forest, Valsad North Forest

Division,Valsad has the right to cancel the Contract after giving a notice of one month, if the

Bidder commits breach of any or all conditions of the contract and fails to remedy the breach

within the time frame by the Deputy Conservator of Forest, Valsad North Forest Division,Valsad

Breach of Contract includes, but not limited to, the following:

a) The Bidder stops work and such stoppage has not been authorised by the Deputy Conservator of

Forest, Valsad North Forest Division,Valsad.

b) The Bidder may become bankrupt or goes into liquidation other than for project or

c) Deputy Conservator of Forest, Valsad North Forest Division,Valsad gives notice to correct a particular

defect/ irregularity and the Bidder fails to correct such defects/ irregularity within a reasonable

period of time determined by the Authority.

d) The Bidder is found to act in selfish interest and not in interest of the beneficiaries.

e) Serious misconduct/ accident on part of the Bidder.

f) The registration of the Bidder with The Institute of Chartered Accountants of India or The

Institute of Company Secretaries of India gets cancelled due to any reason.

g) Failure of Bidder in intimating the authority of its blacklisting by any central/state government

body, the authority reserves the right to terminate the contract.

If the contract is terminated by the Deputy Conservator of Forest, Valsad North Forest

Division,Valsad unilaterally, the Deputy Conservator of Forest, Valsad North Forest

Division,Valsad will pay to the Bidder remaining amount, if any, for the payment for service

charges for the period for which the service has been rendered and all other claims through

mutually agreeable settlement.

The Deputy Conservator of Forest, Valsad North Forest Division,Valsad reserves the right to

terminate the contract from their side after giving one-month notice period without assigning

any reasons at its discretion.

9.5 : “NO CLAIM” CERTIFICATE

The Bidder shall not be entitled to make any claim, whatsoever, against the Authority, under or

by virtue of or arising out of this Contract, nor shall the Authority entertain or consider any

such claim, if made by the Bidder and the Bidder shall have signed a “No Claim” Certificate in

favour of the Authority in such forms as shall be required by him after the works are finally

9.6 : SUSPENSION

Authority may, by a written notice of suspension to the Bidder, suspend the Contract if the

Bidder fails to perform any of its obligations under this Contract (including the carrying out of

the services) provided that such notice of suspension:

1) Shall specify the nature of the failure and

2) Shall request the Bidder to make good such failure within a specified period from the date

of receipt of such notice of suspension by the Bidder.

9.7 : OWNERSHIP OF DATABASE AND ASSET

The ownership of database as and when created in the course of the execution of the work

under this tender during the contract period without any liability will be automatically vested

with the Authority. None of the physical facility and manpower created under this tender shall

be transferred to Authority at the end of the Contract Period, except the capital expenditure

made by the Authority.

The Bidder shall keep the details of the contract, records of offices, reports and any type of

information as private and confidential. Also, any type of data, information, documents will not

be allowed to bring outside of the office premises. The Bidder shall treat the details of the

contract as private and confidential, save in so far as may be necessary for the purposes

thereof, and shall not publish or disclose the same or any particulars thereof in any trade or

technical paper or elsewhere without the previous consent in writing of the Authority. If any

dispute arises as to the necessity of any publication or disclosure for the purpose of the

Contract the same shall be referred to the Authority whose decision shall be final.

9.8.1 The Bidder or his representative should neither disclose the data of project nor sell the

data or use it for commercial exploitation or research work without the written

permission of the Authority. In this case contract will be terminate on immediate basis

and necessary legal action will be taken by the authority on the firm.

9.9 : TRANSFER OF RIGHTS

The Bidder shall not transfer the Contract to anybody except with the prior permission of the

9.10 : IMPLEMENTATION SCHEDULE

The Bidder is required to commence operations as per scope of activities from the date of

signing of Work Order/ Letter of Acceptance.

9.11 : REGARDING CONTRACT LABOUR LAW:

9.11.1 The Agency/Firm/Bidder will be solely responsible to disbursed wages to their staff

through Bank and they will strictly follow the Minimum Wages Act 1948. Furthermore,

the agency will be solely responsible to their employees’ “Bonus” as well as any violation

of the provision of Minimum Wages Act shall render the contract liable for termination.

9.11.2 The Approved Agency/Firm/Bidder shall be responsible for all injuries and accidents to

their employee.

9.11.3 The Approved Agency/Firm/Bidder shall comply with all statutory requirements existing

as well as those rules, orders and notifications promulgated from time to time, viz. the

2. Minimum Wages Act

3. Maternity Benefits Act,

4. Employees Provident Fund and Misc. Provision Act

5. Employee State Insurance Scheme, Family Pension Fund Act,

6. Payment of Bonus Act

7. Payment of Gratuity Act

8. Contract Labour (Regulation and Abolition) Act

9. Equal Remuneration Act

10. Child Labour (Prohibition and Regulation) Act

11. Inter-State Migrant Workmen (Regulation of Employment and Conditions of

12. Employee’s liability Act

9.12 : DISPUTE SETTLEMENT:

Deputy Conservator of Forest, Valsad North Forest Division,Valsad and Agency/Firm/Bidder

shall make every effort to amicably resolve by direct informal negotiations any disagreement or

dispute arising between them under or in connection with the contract.

In any dispute or difference of any kind arising out of this Contract (and whether before or after

the termination or breach of this Contract) parties hereto shall promptly and in good faith

negotiate with a view to its amicable resolution and settlement. In the event of no amicable

resolution or settlement reaching within a period of 30 days from the date on which dispute or

difference arose, all disputes arising out of this contract shall be referred to the sole arbitration

of the Deputy Conservator of Forest, Valsad North Forest Division,Valsad and his/her award

shall be final and binding on the parties to the dispute. The venue of arbitration shall be office

of DCF Valsad North Forest Division, Valsad

10. PENALTY AND LIQUIDATED DAMAGES

Valsad North Forest Division may levy penalty in case the Agency/Firm/Bidder fails to provide

the services specified by the Dy. Conservator of Forests in the Scope of Work and other

conditions of this tender document. The amount of penalty shall be commensurate with the

nature of the breach/ defect/ deviation/ fault and as decided by Valsad North Forest Division.

Agency/Firm/Bidder will be liable to pay at the discretion of the client, a liquidated damages to

the client of 0.5% per week on the contract price subject to maximum of 10% reckoned on the

contract value. Fraction of a week will be considered as a full week for the purpose of

liquidated damages calculations. Such an amount payable by the Agency/Firm/Bidder shall be

final and binding and shall not exceed 10% of the Total Accepted Tender Value of the Service to

be rendered for the period after the said commencement date, until acceptance without

prejudice to other remedies under the contract. On the Bidder repeatedly failing to rectify the

faults within the time period as stated by the Valsad North Forest Division the Dy. Conservator

of Forests is free to cancel / terminate the Contract by giving one-month notice period.

Performance obligations: Agency/Firm/Bidder shall have to be responsible for the soundness of

services rendered. In the event of any deficiency in these services, Agency/Firm/Bidder firm shall

promptly re-do/remedy without any additional cost to the Deputy Conservator of Forest, Valsad

North Forest Division,Valsad and to carry out such modifications and /or rectification as may be

Also, the Deputy Conservator of Forest, Valsad North Forest Division,Valsad may, at its

discretion, get the deviations, faults attended/ rectified by any other Bidder at the risk and cost

of the Bidder and the same will be recovered from the successful Bidder. All disputes shall be

subject to Valsad District Jurisdiction only.

11. Valsad North Forest Division’s RIGHTS

The Valsad North Forest Division, Valsad reserves the right to cancel the tender at any time

without any notice or the reasons thereof. Bidders will have no right to claim for any

compensation / damages / losses, whatsoever, on account of such cancellation of tender.

The Bidders shall specifically note that any overwriting or corrections or manuscript in the

bid shall be ignored and will not be considered authentic unless same are signed and

Bidder's Stamp / Seal is affixed.

In case of any doubt or interpretation of the terms and condition, the decision of the Deputy

Conservator of Forest, Valsad North Forest Division,Valsad will be final and binding upon the

Bidders and no dispute in this regard will be entertained.

Valsad North Forest Division reserves the right to accept any bid or reject any or all Tenders

or cancel / withdraw or re invitation to bid without assigning any reason. Such decision of

the Valsad North Forest Division shall not be subject to question by any Bidders and the

Valsad North Forest Division shall bear no liability whatsoever for such decision.

12. JURISDICTION OF COURTS

The laws applicable to the Tender shall be the laws in force in India. The courts of Valsad

limits shall have exclusive jurisdiction in all matters arising under this contract.

I/we have read the general terms and conditions as above and agreed unconditionally.

Signature of Bidder:

Date: Place: Company’s Round Seal:

UNDERTAKING FOR SUBMISSION OF ONLINE TENDER THROUGH Nprocure WEBSITE

Tender notice No.:

Dy. Conservator of Forests,

Valsad North Forest Division

,Valsad Dist : Valsad

Pin Code:396001

Sub.: Hiring of Architectural Services for carrying out designing layout and drawings, plan and

Estimates for developmental/ up gradation of various activities at Snake Research

Ref: TENDER NO. :

In connection with the above subject, I / We confirm the following:

I / We the undersigned have read and examined all the conditions in of the Nprocure bid

number for hiring of Architectural

Services for carrying out designing layout and drawings, plan and Estimates for

developmental/ upgradation of various activities at Snake Research Institution

1 I / We declare that our offer is strictly in line with Tender Specification and there is no

deviation. Further, I/We also agree that additional conditions / deviations, if any,

found in our bid, the offer shall be out rightly rejected without assigning any reason

2 I / We hereby submit our bid and undertake to keep our bid valid for a period of

days from the date of opening of technical bid. I / We hereby further undertake that

during the said period, I / We shall not vary/alter or revoke my/our bid.

4 I / We ………. (Name of bidder)… ............ Declare that our Agency/firm/company is not

de-registered/blacklisted by any Government agency during last five financial years

(including current year).

I/We also agree to abide by and fulfill all the terms, conditions and provisions of the above

mentioned bid documents.

Name of the Authorized signatory/ Bidder with

Date and Stamped

Mobile No.: Email:

PROFILE OF THE BIDDER

1. Name of Bidder

2. Nature of the Organization

(Proprietorship /Partnership / Company)

Attach Latest copy of Partnership Deed or

Memorandum and Articles of

Association, as applicable and should be

attached as Annexure .

3. Permanent Address of office

Address Proof document- Sales Deed /

Rent Agreement / last month Electricity

Bill / Landline Telephone Bill should be

attached as Annexure .

4. Correspondence address

5. Phone No. and Fax

6. Email Address

7. Name and Contact Details of the Head of

Organization / Director / Authorized

Person (as the case may be)

8. GST Registration No.

Attach copy of Registration Certificate as

9. Permanent Account No. (PAN)

Attach copy of PAN as Annexure .

10. Income-tax Returns for the last 3 F.Y.

(Attach copy of Returns as Annexure

11. Shop and Establishment Certificate No.

and Date (IF APPLICABLE)

Attach Copy as Annexure .

12. Council of Architecture (India)

Registration No. and validity period

Attach Registration Copy as Annexure

13. Details of payment EMD through Demand DD No……………. dated…………………..

Drawn on…………..Bank…………….

14. Details CV of technical team member Attached – Yes/ No

Details to be given as per Form-1.

15. Organization structure with details of Attached – Yes/ No

qualification of all the technical personnel

Details to be given as per Form-2.

16. Assets of the organization/bidder

i. No. of offices (Head office/ Branch

Instruments/ Equipment/ Peripherals to

carry out Architectural Consultancy work.

(attach separate sheet, if necessary)

Name of the Authorized signatory/ Bidder with

Date and Stamped

Mobile No.: Email:

DETAILED CV OF TECHNICAL TEAM MEMBER

1. Name of the Team Member

2. Nature of Profession

4. Date of Birth / Age

Education Name of Institution / Degree Date of award

University Obtained

Total number of years of

Total number of years with

Certifications and trainings

Languages (proficiency: Language Speaking Reading Writing

good, fair, or poor in

speaking, reading and

Employment Record From To Position Held

(Starting with present

position, list in reverse

Areas of Expertise and

number of years of

experience in the proposed

Name of the project:

Details of the tasks handled

12. (For each projects)

Main Project feature:

Name and Signature of the key

Authorised signatory with seal:

DETAILS OF ORGANIZATION STRUCTURE AND QUALIFICATION OF ALL THE TECHNICAL

PERSONNEL OF THE AGENCY

Sr. Name Age Qualification Total Contact No. E-mail ID

CERTIFICATE BY CHARTERED ACCOUNTANT

(On CA’s Letter Head)

TO WHOM SO EVER IT MAY CONCERN

CHARTERED ACCOUNTANT CERTIFICATE

On the basis of verification of books of accountants and other documents produced before us

and maintained by the Company, we certify that M/s .............................................. is engaged in

Architectural cum consultant services. This is to certify that they have turnover in the last three

years ending on 31st March, 2026. (i.e. for Financial year, 2023-24, 2024-25 and 2025-26) as

Sr. Financial Year Income from Architectural cum

No consultant services assignments

CA Stamp and Seal

PROFORMA OF GENERAL POWER OF ATTORNEY

(To be signed and executed on non- judicial Stamp Paper of Rs. 300/-)

GENERAL POWER OF ATTORNEY

Be it known all to whom it concerns that:

1. Shri/Smt S/O

2. Shri/Smt S/O

I/ We all the Partners/ Directors/ Board members/ trustees/ Executive council

members/Leaders of M/S…………………………. having its/ registered office at hereby

appoint Shri……………………… S/O ................................. residing at as my/our attorney to act

my/our name and on behalf and sign and execute all Documents/ Agreements binding the firm

for all contractual obligations (including reference of cases to arbitrators) arising out of

contracts to be entered into by the company/ Corporation/ society/ trust/ firm with the Office

of ....................................... (Authority), in connection with its Bid

No……..dated……………for due for opening on………..

In short, he is fully authorized to do all, each and everything requisite for the above purpose

concerning M/s… ..................... and I/We hereby agree to confirm and ratify his all and every act

of this or any documents executed by my/ our said Attorney within the scope of the authority

hereby conferred on him including references of cases to arbitration and the same shall be

binding on me/ us and my/ our Company/ Corporation/ Firm as if the same were executed by

me/ us individually or jointly.

Witness (With address) Signature of the Partners/ Directors/

Board Members Executives/ Trustees/ Council members

NON-BLACKLISTING CERTIFICATE

Snake Research Institute

Subject: Declaration regarding Non-Blacklisting for Nprocure Bid No. __________

Dear Sir/Madam,

We, M/s ___________________________, having our registered office at:

CIN (if applicable): ____________________

hereby solemnly declare that:

1. Our firm/company has not been blacklisted, debarred, or banned by any Central Government / State

Government / PSU / Autonomous Body / Statutory Body in India as on the date of submission of this

2. We have not been declared ineligible for corrupt or fraudulent practices by any Government or Public

Sector organization.

3. There has been no pending or past blacklisting order against our firm by any Government authority.

4. In case any information provided herein is found to be false or misleading, we understand that the

Buyer shall have the right to:

o Reject our bid

o Cancel the contract (if awarded)

o Take any other legal or administrative action deemed fit

We hereby confirm that this declaration is true and correct to the best of our knowledge and belief.

Designation: _____________________

CHECKLIST OF DOCUMENTS TO BE SUBMITTED BY THE BIDDER

List of Documents

1 Bidder should submit the bid by cover letter along with all the Appendix,

Annexures, Forms etc., duly signed and sealed (with official seal) on all

pages in original as mentioned in the Tender Document with corrigendum if

2 Legal status (Individual, Proprietary Firm, Partnership firm, Limited

Company) of the company/Registration:

a. Certificate of Incorporation and MOA for company/Bidder

b. Registered Partnership deed for partnership firm

c. Self-certified letter for registered office.

d. Address Proof document. (Sales Deed / Rent Agreement / last month

Electricity Bill / Landline Telephone Bill).

3 Registration Certificate of COA (Council of Architecture of India).

4 Original Demand Draft of EMD separately

5 Copy of GST Registration

6 Copy of PAN Card

7 Shop and Establishment Certificate No. and Date

8 Self-certified letter of list of Technical Team Members and other manpower

as per Form-1 and 2 including

i. CV of each team member proposed for this assignment ii.

Education qualification certificate of each team member iii.

Experience certificate of each team member

9 Income Tax Returns for last three financial years

10 Certificate of work experience/ work order and contract agreement with

completion certificate issued by the competent authority

11 Original Chartered Accountant certificate clearly indicating turnover of the

bidder in the last three years ending on 31st March 2026. (i.e for Financial

year 2023-24, 2024-25 and 2025-26) as per the format given at Form-3.

12 List of present Directors/ owners/ executive council members/ trustees/

Board members as applicable with Correspondence address, telephone

number, Fax number, email and related details of bidder.

13 General power of attorney/ Board of Directors resolution/ Deed of Authority

contract and all correspondences/ documents thereof. Format for General

Power of Attorney is given at Form.

14 Non-Blacklisting certificate

15 Site Visit Certificate (The bidder should visit the site where the infrastructure is

proposed to be constructed. The site is located in Vankal, Valsad District.

Site visit certificate must be obtained from ACF Dharampur/RFO Valsad.)

16 Other supporting documents if any

Note: Responsibility correctness of the information submitted in the bid lies with bidder. If

any information furnished in the bid proved to be wrong/false/ misleading at a later

date, the bid will not only be rejected but the bidder will be BLACKLISTED.

CONTRACT AGREEMENT

THIS CONTRACT AGREEMENT is made

(1) Valsad North Forest Division, Government of Gujarat having its principal place of

business At. Valsad District: Valsad (hereinafter called "the Employer) or his

authorized representative (hereinafter referred to as the first party), and

… ............................................ (hereinafter called “Architectural Agency/Firm”),

(hereinafter referred to as the second party), to execute the work of Hiring of

Architectural Services for carrying out designing layout and drawings, plan and

Estimates for developmental/ upgradation of various activities at Snake Research

Institute, in Valsad (hereinafter referred to as Architectural consultancy works) on

the following terms and conditions.

A) The Valsad North Forest Division has requested the Consultant to provide certain

consulting services as defined in this Contract (hereinafter called “Services”).

B) The Architectural Service providing firm having represented to the Valsad North

Forest Division that he has the required professional and technical skills and

resources and has agreed to provide the Services on the terms and conditions set

forth in this contract.

C) The Valsad North Forest Division hereby engages

…………………………….………………………to render the services as described in tender

document published by the Valsad North Forest Division. The same is attached

herewith as ……………………

D) M/s.……………………………………………………………………………. hereby accepts the

engagement to provide Architectural Consultancy services on the terms and

conditions set forth herein.

NOW THEREFORE the parties hereby agree as follows:

1. The following documents shall constitute the Contract between the Employer and the

Consultant, and each shall be read and constructed as an integral part of this contract:

a) General Terms and Conditions, Special Terms of Conditions, Scope of Work, Penalty and

other conditions mentioned in Tender Document.

2. The mutual right and obligations of the Client and the Consultant shall be as set forth in the

Contract, in particular:

a) The Consultant shall carry out the Services in accordance with the provisions of

the Contract; and

b) The Client shall make payments to the Consultant in accordance

with the provisions of the Contract (as mentioned in Tender

3. The total cost of the work (hereinafter referred to as the “total contract value”) will be the

value…................. of the total works taken by the Architectural service providing firm.

4. Payments to the second party for the work of Architectural Service providing firm will be

released by the first party in the manner indicated in the Tender Document advertised by

the Valsad North Forest Division. Detail of the same is enclosed herewith as…………………..

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed in their

respective names on the day, month and year indicated above.

For and on behalf of the Client Snake Research Institute

Signed: ……………………

in the capacity of Dy. Conservator of Forests, Valsad North Forest Division,Valsad

in the presence of [ ................................... , Valsad North Forest Division]

For and on behalf of the Consultant ( ......................................... )

PRE BID QUERY FORMAT

Dy. Conservator of Forests,

Valsad North Forest Division

Sub: Queries: Tender for Hiring of Architectural Services for carrying out designing layout

and drawings for developmental/ upgradation of various activities at Snake Research

Institute Valsad.

Sr. Particulars Clause No. Original Clause in Clarification

No. and Page the Tender required

Name and complete official address of prospective Bidder

Name of the Bidder’s Contact Person:

Name of the Authorized signatory/ Bidder with

Date and Stamped

Mobile No.: Email: