Repair/Reconditioning of Auxiliary Motors of WAG-9 type 3-phase electric locomotives.

FINANCIAL ELIGIBILITY CRITERIA: (a) The tenderer must have minimum average annual contractual turnover of V/N or 'V', whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure 'I', along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet. The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which, the offer is likely to be rejected without any further reference. O R (b) As per Railway Board letter No. 2019/Elect(G)/165/1 Dtd.22.04.2020, the Financial eligibility criteria may be dispensed with in cases of bidders, who are either OEMs or sources approved by RDSO/extended PUs for related works contracts. Exemption shall not be given to the authorized dealer with tender specific authorization given by the OEM and such dealer have to fulfill the required eligibility criteria as per clause (a) under Financial Eligibility Criteria.

[Explanation for - Eligibility Criteria] is provided in Instruction to Tenderer.

TECHNICAL ELIGIBILITY CRITERIA: (a) The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: (i) Three similar works each costing not less than the amount equal to 30 % of advertised value of the tender, or (ii) Two similar works each costing not less than the amount equal to 40 % of advertised value of the tender, or (iii) One similar work costing not less than the amount equal to 60 % of advertised value of the tender. OR (b) As per Railway Board letter No. 2019/Elect(G)/165/1 Dtd.22.04.2020, the Technical eligibility criteria may be dispensed with in cases of bidders, who are either OEMs or sources approved by RDSO/extended PUs for related works contracts. Exemption shall not be given to the authorized dealer with tender specific authorization given by the OEM and such dealer have to fulfill the required eligibility criteria as per clause (a) under Technical Eligibility Criteria. Note for Technical Eligibility Criteria: Work experience certificate from private individual shall not be considered. However, in addition to work experience certificates issued by any Govt. Organisation, work experience certificate issued by Public listed company having average annual turnover of Rs 500 crore and above in last 3 financial years excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange, incorporated/registered at least 5 years prior to the date of closing of tender, shall also be considered provided the work experience certificate has been issued by a person authorized by the Public listed company to issue such certificates. In case tenderer submits work experience certificate issued by public listed company, the tenderer shall also submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill wise details of payment received duly certified by Chartered Accountant, TDS certificates for all payments received and copy of final/last bill paid by company in support of above work experience certificate. * Similar work implies- "Repair/ Rehabilitation/ Rewinding/ Overhauling of Motors of Electric Locomotives/ Diesel Locomotives/ EMU/ MEMU/ DEMU/ Train set" of Indian Railways.

[Explanation for - Eligibility Criteria] is provided in Instruction to Tenderer.

Tenderer has to upload the scan copy of Proprietorship certificate or partnership deed etc. along with the offer.

Tenderer has to upload the scan copy of PAN card along with the offer.

Tenderer has to upload the scan copy of vendor mandate form duly filled from BANK as per Annexure 'C' given format in Instruction to Tenderer

Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of earnest money deposit. Required document in this regard shall be uploaded along with the tender for exemption for payment of earnest money deposit.

The list of personnel / organization on hand and proposed to be engaged for the tendered work.

List of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.

Tenderer has to upload GST registration certificate.

The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-D of the Instruction to Tenderer. In addition to Annexure 'D', in case of other than Company/Proprietary firm. Annexure 'D (A)' shall also be submitted by the each member of a Partnership Firm/ Joint Venture (JV) / Hindu Undivided Family (HUH / Limited Liability Partnership (LLP) etc, as the case may be. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. Changes as per ACS no. 4 of GCC 2022, as mentioned in document tab must be incorporated.

The contractors shall submit a duly filled up declaration as per Annexure 'G' - Tender Form (First Sheet) provided in Instruction to Tenderer.

EMPLOYMENT/PARTNERSHIP ETC. OF RETIRED RAILWAY EMPLOYEES: Declaration regarding employment/ partnership etc. of retired railway employees if any should be submitted. Non submission of this declaration by the bidder shall result in summarily rejection of his/their bid. The format is attached as Annexure 'H' available in document section/ Instruction to Tenderer.

As per Rly. Bd's letter No.2018/CE-I/CT/9 Dtd.04.06.2018, the contractor shall have the option to take payment from Railways through Letter of Credit (LC) arrangement. The details are furnished in Special Conditions OF Tender Documents uploaded in document section. (For the tender value equal to or greater than Rs.10 Lacs)

Bid Security : The bidders will have to make payment towards Bid Security through either in cash through e-payment gateway available on IREPS portal or as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure- VIA of GCC April 2022 or latest and shall be valid for a period of 90 days beyond the bid validity period. Manual/ offline mode of payment through Demand Draft, Banker's cheque, Cash Deposit receipts etc. shall not be entertained. The copy of e-payment receipt or copy of Bank Guarantee bond should be submitted as proof, For further details please refer Instruction to Tenderer

Any firm recognized by Department of Industrial Policy and Promotion(DIPP) as 'Startups' shall be exempted from payment of Bid Security. The documents with declaration that "I/We am/are a Startup firm registered by ........................Department of Industrial Policy and Promotion (DIPP) and my registration number is ................ valid up to ............... (Copy enclosed) and hence exempted from submission of Bid Security" should be enclosed.

Labour Cooperative Societies shall submit only 50% of above Bid Security with the declaration that "We are a Labour Cooperative Society and our Registration No. is .................... with.......................and hence required to deposit only 50% of Bid Security. Copy of Registration certificate must be attached.

If the tender is accepted, this Bid Security will be retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the Standard General Conditions of Contract. The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured: i. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal(IREPS) while applying to the tender. The format of Bank Guarantee is available in Document Tab. ii. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document within 5 working days before closing date for submission of bids. iii. Non submission of scanned copy of Bank Guarantee with the bid on etendering portal (IREPS) and/or non-submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. iv. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender. v. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected vi. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope. vii. The envelope shall be addressed to the officer and address as mentioned in the tender document. viii. If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.

The tender must be accompanied by a Bid Security as mentioned above, failing which the tender shall be summarily rejected. All other terms and condition related to Bid Security Deposit is applicable as per GCC (April)2022 and its latest corrigendum issued, if any.

If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture/Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender.

After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted.

Documents related Sole Proprietorship /Partnership Deeds / Company/ HUF/ LLP (Limited Liability Partnership)/ Joint Ventute/ Registered Society & Registered Trust (which is applicable) and Power Of Attorneys, etc, should be uploaded. The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / company/ HUF/ LLP (Limited Liability Partnership)/ Joint Venture/ Registered Society & Registered Trust etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.

All other requisite documents as mentioned in Srl No. 13 to 15 must be attached and submitted as per the condition laid down in Srl. No. 14 of GCC (April) 2022. Other terms and condition is applicable as per Srl. No. 14 of GCC (April) 2022 and its latest corrigendum issued if any.

PLACE OF WORK: The work shall be carried out at shed premises of ELS/ROU. For this, the contractor will make available adequate manpower as described in item no. 6(a) of 'Special conditions of contract' & necessarily required T&P and M&P at ELS/ROU, as described in item no. (7) of 'Special conditions of contract' of Instruction to Tenderer, so as to execute the repair/reconditioning work as per 'Scope of Work' attached as Annexure 'A' of Instruction to Tenderer. The contractor shall provide necessary uniforms and industrial safety-oriented PPE to the persons engaged by him, at his own cost.

COMPLETION PERIOD: The total work shall be completed within 36 months from date of issue of LOA. However, work shall be started within 15 days from the date of issue of letter of acceptance. If firm doesn't start the work within 15 days from date of issue of LOA, penalty as per penalty clause shall be levied.

REPAIR/ RECONDITIONING SCHEDULE FOR AUXILIARY MOTORS: As per Instruction to Tenderer.

MATERIALS: As per Instruction to Tenderer.

RELEASED MATERIAL: Released material, if any, shall be returned to the (consignee) Railways.

TRANSPORT: All the transportation cost, if required for execution and completion of work, including loading and unloading of materials as well, shall be borne by the contractor himself.

INSPECTION & TESTING: a) The contractor shall accept all reasonable suggestion towards quality and standard practices that may be made by the Railway's representative during the progress of the work. b) All testing and inspection will be done jointly by the Railway's representative and firm's representative. c) Before commencement of repair/ reconditioning of each auxiliary motor, initial joint inspection shall be carried out at ELS/ROU by the firm's representative with the Railway's representative to assess the requirement of replacement of materials, keeping in view the scope of work. The initial joint inspection report shall be countersigned by officer of ELS/ROU. d) Before assembling of the dismantled motor(s) which have undergone the repair/ reconditioning work by the firm at ELS/ROU, firm shall offer stage inspection to the consignee. The stage joint inspection report shall be countersigned by officer of ELS/ROU. e) After execution of repair/ reconditioning of each auxiliary motor, final joint inspection & testing of the auxiliary motors will be carried out at ELS/ROU by the firm's representative with the Railway's representative keeping in view the scope of work, initial and stage joint inspection report. This final joint inspection report shall be countersigned by officer of ELS/ROU. The final joint inspection report must clearly specify repaired/ reconditioning auxiliary motor's testing parameters as per Railway's guidelines and applicable warranty details as described in item no. (18) of 'Special conditions of contract'.

PAYMENT TERMS: a) All the claims for payment, i.e., contractor's invoices, shall be accompanied with relevant documents like joint inspection note (initial, stage and final), guaranty/ warranty certificate, material receipt certificate, documentary evidence for the list of material used is from CLW/ Railway approved source, an undertaking by contractor that they have entered all the labour related data on Shramik Kalyan Portal etc., for each auxiliary motor. b) 100% Payment will be made after admissible deduction i.e., from the accepted amount. c) Part payment is admissible subject to completion of complete work of repair/reconditioning of all auxiliary motors of 10 loco sets. d) Delay in payment or non-payment of the contractor's bill will under no circumstances be accepted as an excuse for contractor's failure to carry out the work as per the terms and condition of the contract satisfactorily. e) Payment for repair/reconditioning of only those auxiliary motors shall be done which have been repaired/ reconditioned successfully by the firm and are accepted by the consignee vide its final joint inspection note.

LIQUIDATED DAMAGE CLAUSE: As per Instruction to Tenderer

SHRAMIK KALYAN PORTAL: i.Contractor is to abide by the provisions of various labour laws in terms of clause 54, 55, 55-A and 55-B of the Standard General Conditions of Contract. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. The registration/ updation in Portal shall be done as under: (a)Contractor shall apply for onetime registration of his company/firm etc. in the Shramik kalyan portal with requisite details subsequent to issue of Letter of Acceptance. Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request. (b)Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all Letter of Acceptances (LoAs) issued in his favour. (c)The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoAs) / Contract Agreements on shramik kalyan portal within 15 days of issue of any LoA for approval of concerned Engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request. (d)After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramik kalyan portal on monthly basis. (e)It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period. ii.While processing payment of any 'On Account Bill' or 'Final Bill' or release of 'Advances' or 'Performance Guarantee / Security Deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month,____Year."

WARRANTY CLAUSE: a) After each successful repair/ reconditioning of auxiliary motor, contractor shall give warranty of 12 months from its date of commissioning in locomotive, post this repair/ reconditioning work or 18 months from the date of receipt of motor(s) by the consignee, whichever is earlier. If material supplied and fitted by the contractor within the auxiliary motors fails or any faulty workmanship is noticed during the warranty period, the same shall be rectified/replaced by the contractor at free of cost. b) On being informed of failure during the warranty period, the contractor shall have to rectify the same within 3 days from the date & time of handing over of motor to firm's representative. Timeline for start of work shall be as per item no. 6(d) of 'Special conditions of contract'. In case of delay the penalty shall be charged as per penalty clause. c) During the warranty period of 12 months, cost of warranty repair which includes transportation, material, labour, testing cost etc. if any arises, shall be borne by the contractor and Railways will not pay any additional amount in this regard. The decision of the Sr. DEE/TRS/ROU, in regard to the cause of failure and nature of rectification to be carried out by the contractor, shall be final and binding upon the contractor.

PENALTY CLAUSE: Fine/Penalty will be imposed for under performance against any clearance of the contract agreement. All penalties, wherever applicable, shall be deducted from the contractor's bills. For the purpose of penalty calculation, part of a day shall be considered as a full day. a) If firm fails to start work within 15 days from date of issue of LOA, penalty at the rate of 2000/- per day, until compliance, shall be levied. b) If firm fails to complete the overhauling work of Auxiliary motors within specified time as mentioned in Clause No. 6.0- REPAIR/ RECONDITIONING SCHEDULE FOR AUXILIARY MOTORS, due to any reason whatsoever, then penalty of 500/- (Rupees Five hundred only) per day, per such auxiliary motor, will be imposed in addition to other penalties as applicable. c) If one or more auxiliary motor fails after repair/ reconditioning work, within the specified warranty period, a penalty of 1000/- per such motor, shall be levied in addition to other penalties as applicable. d) If contractor's staff are found violating industrial safety norms, a penalty of 1000/- per instance, per person, shall be levied, e) On being informed of failure during the warranty period, the contractor shall have to rectify the same within 3 days from the date and time of handing over of motor to the firm's authorized representative. In case of delay beyond 3 days, the penalty shall be charged for an amount of 1,000/- per day per such motor, until compliance. f) A penalty of 1000/- per case shall be imposed against the contractor on any adverse remarks towards violation of stipulated conditions of tender. g) If firm fails to start the work within 24 hours as stipulated in item no. 6(d) of 'Special conditions of contract', a penalty of 2,000/- per day shall be imposed, until compliance. The decision of Sr. DEE/TRS/ROU in this respect shall be final and binding upon the contractor and no claim in this respect shall be entertained.

LEGAL CHARGES: A fee of 200/- only per legal document executed before or after execution of the contract will be paid by the contractor for obtaining legal advice in law office. This amount will be received by this office in the form of money receipt issued by any cash counter of S. E. Rly. This amount will be deposited under allocation Z-652 or 93652-00.

AGREEMENT: The successful tenderer shall be required to execute an agreement on a prescribed format based on accepted terms and conditions. Payment against bills shall only be eligible after execution of the agreement.

TERMS & CONDITIONS: a) No labour and transport shall be provided by the Railway for execution of work. b) The contractor may have to work beyond general shift and beyond normal working day as per availability of the machine in idle condition in the shed to complete the stipulated job within allotted time. c) Contractor shall be directly responsible for safety of his service engineer/manpower. It will be the responsibility of the contractor to ensure that all his workmen wear proper uniform, observe industrial safety rules- always wearing safety shoes and safety helmet, remain disciplined, follow procedures, methods & practices etc. The railway shall not be liable for any accidents, injuries etc. to his workmen. If any worker of the contractor comes in intoxicated condition and it is detected by the Railway's representative, then that staff should be withdrawn from the engaged work immediately without any further consideration. d) The contractor has to submit the list of his labours including his engineer/supervisor issued with the identity cards and deployed for execution of the particular contract, to the railway before commencement of the work and also for any subsequent changes made during the execution of work. e) Railways will not be responsible for any accident (fatal or non- fatal) or injury to any staff of the contractor, or any financial implications arising there upon. f) The contractor shall be liable to pay for direct losses / damages caused to the railways by him or his workmen knowingly/unknowingly while they are in railway premises working or not working. The amount of loss/damage shall be determined by the Senior Divisional Electrical Engineer, Rourkela. g) The contractor shall be responsible to ensure compliance with the provision of payment of Minimum Wages as fixed by Regional Commissioner, Ministry of Labour, Govt. of India from time to time. The rules made there under in respect of employees employed by him directly or through petty contractor, sub-contractor for the purpose of carrying out this contract. Necessary document should be produced before Railway Authority in this regard as and when to be called for. Recovery of statement EPF & ESI should be followed & deposited to the respective Central Agency. h) Contractor's labour will be given one day general training regarding safety measures to be taken at the time of working on loco roof, in close proximity to moving locomotives and 25KV OHE as well as inside shed for their safety. Contractor and his labour have to give undertaking that they have understood the safety measure to be taken as mentioned above. Contractor will also ensure in writing that his staff have clearly understood all the safety measures to be adopted and satisfied with the aforementioned training imparted by Railways. If any extra safety related training is required by the contractor for his staffs, he should write to JE/M4, in advance. i) No liability of the Railways being accepted in the event of any untoward incident / accidents. j) Other terms and conditions are applicable as per latest General conditions of contract of South Eastern Railway.

QUANTITY: 121 loco sets.

SECURITY DEPOSIT: The Security Deposit shall be 5% of the contract value. Further details are provided in Instruction to Tenderer.

PERFORMANCE GUARANTEE: The successful bidder shall submit the Performance Guarantee (PG) as detailed in Instruction to Tenderer.

Online BG verification through IPAS: The confirmation of BG through SFMS system became mandatory in accordance with para 10 of Annexure- VIA of IRGCC 2022, hence it shall be ensured that all BGs submitted in connection with aforesaid tender should be issued by Banks/ Branches through SFMS platform with input information as detailed in Instruction to Tenderer.

Tenderer should upload the scanned copy of all documents relating to technical and financial eligibility criteria & its compliance along with the offer, failing which their offer will be considered invalid and same shall be summarily rejected

SCOPE OF WORK: The tenderer shall carry out the work of "Repair/Reconditioning of Auxiliary Motors of WAG-9 type 3- phase electric locomotives", as per Scope of Work, given in Annexure 'A'.

CONSIGNEE: SSE/E3/TRS/ROU will be the consignee of work. Sr. DEE/TRS/ROU shall be the bill passing authority and Sr. DFM/CKP shall be the bill paying authority.

TERMINATION OF CONTRACT: In case of failure on the part of the contractor to complete the work within the stipulated period or authorized extended period and breach of any terms and conditions of the contract by the contractor, the Railway administration reserves the right to terminate the contract without notice.

SUB-LETTING OF CONTRACT: The contractor shall not sub-let, assign or part with this contract nor shall take any partner or any other person / persons interested in the contract without the prior written consent of the Railway Administration. Any breach by the contractor in respect of the clause will entitle the Railway Administration without prejudice it's any other right or rights to terminate the contract forthwith.

POWER OF ATTORNEY: The tenderer shall submit "Power of Attorney" in favour of the person(s) authorized by you as per GCC 2022 and necessary corrigendum if any to execute and sign the agreement, legal and financial documents.

FORCE MAJEURE: As per Instruction to Tenderer

OPENING OF TENDER: The tender will be opened on the schedule date and time at ELS/ROU.

VALIDITY OF THE TENDER: The offer shall remain open for acceptance for a period of 60 days from the date of Tender opening. Within this period the contractor/Tenderer cannot withdraw his offer subject to the period being extended further if required by mutual agreement from time to time. Any contravention to the above condition will make the Tenderer liable for forfeiture of his Security Deposit/EMD.

QUANTITY VARIATION CLAUSE: As per Instruction to Tenderer.

TIME EXTENSION CLAUSE: As per Instruction to Tenderer.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relief the bidder of its obligation or liabilities hereunder nor will it affect any rights of the Railway thereunder.

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

Tenderers will examine the various provisions of the Central Goods and Services Tax Act,2017(CGST)/Integrated Goods and Services Tax, 2017(IGST)/Union Territory Goods and Services Tax Act,2017(UTGST)/respective state's State Goods and Services Tax Act (SGST) also, as notified by Central /State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

Input Tax Credit, if any, availed by the contractor should be passed on to the Railway Administration, in course of operation of the subject contract.

All the documents which are being uploaded should be self attested or digitally signed.

Conditional offers, offers with condition, conditional rebates will not be considered and will be summarily rejected

In case of any information submitted by the tenderer is found to be false, forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security besides banning of business for a period of up to two years.

In case of any information submitted by the tenderer is found to be false, forged or incorrect after the award of contract, the contract shall be terminated. Bid security, Performance Guarantee and Security Deposit available with the Railways shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business a period of up to two years.

The contractor shall be responsible to ensure compliance with the provision of payment of Minimum Wages as fixed by Regional Commissioner, Ministry of Labour, Govt. of India from time to time. The rules made there under in respect of employees employed by him directly or through petty contractor, sub-contractor for the purpose of carrying out this contract. Necessary document should be produced before Railway Authority in this regard as and when to be called for. Recovery of statement EPF & ESI should be followed & deposited to the respective Central Agency.

Contractors shall be liable to pay/refund the amount collect as GST to the Indian Railways along with interest and penalties, if any imposed by the authorities, in case GST input tax credit of Indian Railways is denied/ rejected by the tax authorities due to reasons mentioned below but not limited to: Wrong/ incorrect invoices issued by Contractor; No-filing of GST returns; Non- payment of GST collected from Indian Railways to the authorities; Any other non-compliance done by Contractor; General Indemnity: Contractor hereby agrees to indemnify and hold harmless the Indian Railways from and against any and all losses, including loss on account of Input Tax Credit and all losses incurred by the Indian Railways relating to or arising out of or in connection with any actual or threatened claim, legal action, proceedings, prosecution or inquiry by or against the Indian Railways arising out, directly or indirectly, of failure by the contractor to comply with the provisions of GST and related laws, or based upon or arising from any failure by the contractor. Retention money: Any payment liable to be paid by Indian Railways to contractor against the goods or services or both supplied by such contractor to Indian Railways shall be kept on hold in case supplier makes any non-compliance of any of the GST law provisions including non-reporting of invoices in GST returns. Such payment shall be released after proper verification of records and availability of ITC to Indian Railways as per provisions of GST Law.

When work is tendered for by a firm or company, the tender shall be signed by the individual legally authorized to enter into commitments on their behalf.

The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

The rates quoted should be inclusive of all taxes and charges including GST. All the bidders/tenderer should ensure that they are GST compliant and their quoted tax structure/ rates are as per GST Law and in accord with the provision in clause 37 of the standard General Conditions of Contract.

If the date of opening happens to be a BANDH or Holiday, the tender will be opened at the same time on the following working day.

This tender is governed by General Condition of Contract-2022 issued by Railway with latest amendment and Special Conditions of Contract. The General Condition of Contract-2022 can be seen on Railway Board (Civil Engineering directorate) website www.indian railways.gov.in. In case of any discrepancy between Special Condition of Contract and General Condition of Contract, the Special Condition of Contract as laid down in the Instruction to Tenderer shall prevail.

Right of the Railway to deal with Tender: The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender, and tenderer(s) shall neither demand any explanation for the cause of rejection of his/ their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.

If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.

Please go through the "Instruction to Tenderer" provided under Documents Tab carefully before quoting rates in the instant tender.

All other requisite documents as mentioned above must be attached and submitted as per the condition laid down in Srl. No. 14 of GCC (April)2022. Other terms and condition is applicable as per Srl. No. 14 of GCC (April)2022 and its latest corrigendum issued, if any.

The tenderers shall not add any condition of their own, either in their covering letter or anywhere else while submitting their offer. Any such conditions, if stated, which is found to be in violation of the Railway's tender conditions, it may lead to REJECTION of the tenderer's offer. Railway reserves the right to REJECT such tenderer's offer summarily without assigning any reason whatsoever.