Carting of 8mtrx200Kg PSC poles from M/s Shyam prestress pole factory at Vartej or any other pole factory to any location of PGVCL

2 Estimated Cost Rs.2298000.00/-

3 Quantity of poles to be transported 14500 Nos.

4 Time limit 24 months

5 Tender Fees (Non Refundable) Rs. 1000+ 18% GST = 1180/-

6 Earnest Money Deposit (EMD) Amount Rs. 22980.00/-

7 Bid Document Download End Date Dt. 17.03.2026 up to 18.00 Hrs.

Last Date & Time for Receipt of Bids On or before date Dt. 17.03.2026 up to

(Technical Bid) (Online only) 18.00 Hrs.

(Preliminary Opening Date) Date of opening of

9 Tender Fee & EMD Cover Documents Physical

as well as online

Date of On line Opening of Price Bid Dt. 25.03.2026 at 11.00 Hrs.

(Commercial Stage) (if possible)

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

(a) Tender fees & EMD fees paid proof document scanned copy is to be uploaded with the online

bid only. In case of payment made through DD/Banker’s cheque/ cash payment (up to 10,000/-)

original cash receipt/DD/Banker’s cheque paid towards Tender Fee and EMD to be submitted

physically in sealed cover on OR before due date and time by RPAD/speed post only. Otherwise

the offer will not be considered and no further communication in the matter will be

(b) It is sole responsibility of the bidder that the uploaded scanned documents (in PDF form)

remain legible and should not be password protected.

(c) Bidder has to upload scanned copies of original (notarized/self-attested copies of original-as

specified in tender condition) documents with online bid.

(d) If any deviation found in Data/Details/Documents between on line and physically submitted

documents (Tender fee and EMD) of bidder, offer of the same shall be liable for rejection at the

discretion of PGVCL.

Further bidders are requested to submit Technical bid documents and price – bid (Schedule

– B) on-line only and not to submit in physical form (Except tender fees & EMD proof in case

of payment made through cash receipt/DD/Banker’s cheque).This is mandatory. If it is

submitted in physical form, same will not be opened and only on –line submitted bids will be

considered for evaluation.

Note:- Bidders should be in touch with websites https://pgvcl.nprocure.com &

www.pgvcl.com for information regarding revision/corrigendum/Amendment in tender till

due date of online submission. No separate information shall be sent in this regards and also

will not be published in newspaper.

Any technical questions , information & clarification that may be required pertaining to this

inquiry should be referred to Superintending Engineer (O&M), Paschim Gujarat Vij Company

Ltd., circle office, Bhavnagar

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

“If any agency is accused in criminal case or is having pending civil suit against him/her firm by

PGVCL or against PGVCL filed by him/her firm, is not eligible to take part in this tender

inquiry.” All Agencies taking part in this tender has to submit notarized self-declaration for

above matter along with technical bid.

Superintending Engineer (O&M)

PGVCL, Circle office, Bhavanagar

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Commercial Terms & Condition

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

In case bidder needs any clarification or if training required for participating in online tender,

they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

NOTE: IMPORTANT

If the physical documents of tender towards tender fee and EMD(In case of payment

1. made through cash payment/ DD/Banker’s Cheque) will not reach to this office within

mentioned date & time, offer will be out rightly rejected even successful submission of

On Line Tender.

VALIDITY OF TENDERS.

2. Validity of tender shall be for a period of 180 days from the schedule date of opening the

Tenders and may be further extended to 30 days by PGVCL if require and all the tenderer shall

be bound to execute the work with quoted rate in this tender.

The PGVCL reserve the right to reduce / enhance the tender quantity as per their requirement

at the time of finalization of the tender.

COMPLETION PERIOD :

4. The completion period of this tender shall be considered upto order quantity exhausts whichever

is earlier. If the quantity offered by the bidder is reduced while placing the order, in that

case delivery period will be adjusted proportionately.

SOLVENCY CERTIFICATE

5. The tenderer shall have to produce the latest solvency certificate i.e., not older than 12 months

which is issued from Nationalized bank or any other scheduled bank as per list of RBI for a sum

of Minimum 20% of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of the work

6. order amount through Demand Draft or Bank Guarantee within 15 days from the receipt of the

Letter of Acceptance. In case contractor fails to pay the security deposit within the specified

time, LOA will be treated as cancel and his earnest money will be forfeited without issuing any

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE

7. AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE OR

ANY OTHER REASONS AND PGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF

TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.

8. In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the tenderers offer without assigning any reason thereof.

Agreement / Indemnity bond to be executed by Successful Bidder:

9. The successful bidder has to execute Agreement / indemnity bond in Prescribed format of

10. Bidder has to sign with stamp all tender documents along with their seal.

11. It will be the bidder’s responsibility to comply with all PF related norms.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH

Sr. Bidder’s Page no.

Documents in following order to be attach

No. comment from/to

Tender Documents with duly signed and sealed

1. Tender Notice and Schedule-A duly signed and sealed Yes / No

2. Commercial terms and condition with duly signed and sealed Yes / No

3. In case of partnership firm / company Notarized copy of Yes / No

power of Attorney in favor of a person authorized to sign

tender documents

4. All Amendments duly signed and sealed. (if any) Yes / No

Self attested photocopy of Certificates

5. Vehicle ownership / Hiring documents, vehicle insurance Yes / No

detail and RTO registration certificate

6. Employee Provident fund certificate (if Applicable) Yes / No

7. Scanned copy of PAN Card /GST (If Applicable) Yes / No

8. Solvency certificate issued by scheduled bank of RBI Yes / No

Additional Details on Firms letter Head

9. List of Partners in case of partnership firm Yes / No

10. List of successful orders executed in GUVNL and their Yes / No

Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. (If

available) in last two years

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

INSTRUCTION TO THE BIDDERS

Downloading of Tender Documents (in PDF Format). For downloading of Tender Please Click on

Links: https://pgvcl.nprocure.com

Part –I TECHNO COMMERCIAL BID

Part-II PRICE BID

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe” website.

1. Tender No.(Tender Notice Number) BVNC/Tech-1/TN-04/03

Rs.1180/- [Rupees one thousand

2. Tender Fees (Including GST) one hundred eighty only] Non

3. EMD Payable Rs. 22980.00/-

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque No.______________Dated __________

Towards Tender Fee Rs. _____________

Demand Daft / Banker’s Cheque No.______________________

Dated__________

Amount Rs. __________________On _______ Bank towards requisite

(EMD) Earnest Money Deposit.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

TENDER NO:BVNC/Tech-1/TN-04/03

COMMERCIAL TERMS AND CONDITIONS

1. The tenderer should thoroughly read all the following clauses before submitting their

tender. The copy of the Commercial terms and conditions duly signed, stamped with

company’s seal must be submitted along with the bid.

2. AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT) THE

TENDER IS INVITED ON E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING

CONDITIONS ARE MANDATORY AND IF ANY DEVIATION FOUND IN THE OFFER, THE TENDERS /

OFFERS WILL BE OUTRIGHTLY REJECTED AND NO FURTHER COMMUNICATION IN THE MATTER

WILL BE ENTERTAINED.

[A] All the relevant documents as per requirement of the Tender are to be submitted

online along with the Tender in sealed cover containing separate sealed EMD cover so as to

reach on OR before due date and time mentioned in tender notice. All such documents

should be strictly submitted by RPAD/speed post only. Otherwise the offer will not be

considered and no further communication in the matter will be entertained.

[B] If, Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and physically submitted documents (in case of DD of Tender document fee &

EMD) of bidder, offer of the same bidder will not be considered and no further

communication in the matter will be entertained. However, it is sole discretion of the

company to take final decision.

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation.

[C] Bidders should submit the documents online as per checklist in Schedule A.

3. Tenderers should furnish the documents and details as specified in DOCUMENTS TO BE

ENCLOSED AS PER CHECKLIST.

Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way

of CASH / Demand Draft / Banker’s Cheque; otherwise offer will be ignored out rightly. Indian

Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of

“Paschim Gujarat Vij Company Ltd.”, Payable at Bhavnagar.

The tenderers can pay the tender fee in CASH (Upto Rs. 10,000/-) at, “Paschim Gujarat Vij

Company Ltd. (PGVCL), Circle office, Bhavnagar Cash counter during working day between

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

11.00 A.M. to 02.00 P.M. and on working Saturday between 11.00 A.M. to 12.30 P.M. before

the due date and time for submission of tender, and enclose the copy of Money receipt in the

Tender fee Demand Draft / copy of Money fee receipt must be kept in the EMD cover;

otherwise supplier’s offer is liable to be rejected.

5. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft / Banker’s Cheque in favor of the Paschim Gujarat Vij

Company Ltd. of any Scheduled / Nationalized Banks in Bhavnagar. It can also be furnished

by way of an irrecoverable Bank Guarantee from any nationalized Bank in a standard format

prescribed by PGVCL (Format given in this tender document). Cheques are not acceptable.

CORPORATE BANK GUARANTEES NOT ALLOWED. Account Number: 00000030763347475 Branch:

Bhavnagar-Shastrinagar (60455) IFS code: SBIN0060455

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven)

Months from the date of submission of the Bid of the Tender.

All the Participants will have to pay EMD compulsory, as specified in tender notice /

Documents, failing which the “Bid” will be treated as “Disqualified Bid” and automatically

stand as “Rejected Bid” at the time of opening of Preliminary / Technical Bid.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of

the offer or (ii) the Tenderer fails to furnish / deposit the security deposit towards

Execution Period as per below clause no.16.

EMD of the unsuccessful Tenderers, if paid will be returned within 30 days from the date of

placing of the order to the successful Tenderer(s) on application of refund of EMD along

with original Receipt of EMD.

EMD will be returned to the successful Bidders, only on their submission of Security Deposit

against LOA released on them.

6. TENDER ENVELOPES

Tender should be in two bids.

a) Techno – Commercial Bid (Online) and b) Price Bid (Online only).

Incomplete bids and amendments and additions to bids after opening of the bids will be

ignored out rightly.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

The price bid of those who are techno-commercially qualified shall be opened. After

technical bid is opened, for modification, if any, all shall be given equal chance.

Techno-commercial bid consists of (i) EMD envelope (In case of cash payment/

DD/Banker’s cheque original cash receipt/DD/Banker’s cheque &

(ii) Technical bid (Online).

a. The EMD envelope should contain documents towards payment of Earnest Money Deposit

(EMD) & Tender Fee. First the EMD envelope will be opened & if the documents towards

payment of Tender Fee & EMD are found OK then only Technical Bid will be opened which

may please be noted. This Sealed Cover should be written as “ COVER OF TENDR FEE/

B. TECHNICAL BID COVER

a. Technical bid documents to be submitted online only as per list of documents mentioned

7. Technical bid should be submitted simultaneously along with separate EMD cover in the

respective envelopes and super scribed accordingly (duly sealed), so as to reach this office

on or before due Date as specified in the tender notice through RPAD / Speed post only.

Please note that physical technical bid received after the due date and time will not be

accepted and the offer will be ignored out rightly.

Special terms and conditions

[1] The tender pertains to the transportation of PSC poles of 8 Meter long of the estimate

quantity in the Schedule-'B' for a period specified in Schedule ‘A’ or till the poles quantity shown

in schedule ‘B’ is fully transported, whichever is earlier.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract shall be prevented or delayed by reason of any

war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrence there of neither party shall by reason

of such event be entitled to terminate this contract nor shall either party shall have any claim

for damages against the other in respect of such non-performance of delay in performance, and

work under the contract shall be resumed as soon as practicable after such event has come to

end or ceased to exist, and the decision of the Managing Director as to whether the works have

been so resumed or not shall be final and conclusive.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

Provided further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either party

may at its option terminate the contract provided also that if the contract is terminated under

this clause, the Owner shall be at liberty to take over from the contractor at a price to be fixed

by the Managing Director, which shall be final.

Time limit extension: - If due to any stoppages, or litigation / stay order etc. work is suspended

then no idle charges will be paid. Only suitable time limit extension will be granted based on

genuine reason but no extra claim will be entertained.

[2] Validity of tender shall be for a period of 180 days from the date of opening the Tenders and

may be further extended to 30 days by PGVCL if require and all the tenderer shall be bound to

execute the work with quoting rate in this tender.

[3] The contractor has to cart all the poles allotted / instructed to cart within that month, no

poles should be lapse, otherwise Company reserve right to take penalty action as per clause No.

10-A/B or as decided by competent authority.

[4] The location to which the poles are to be transported from the pole factories shall be

decided by concerned engineer or representative under their jurisdiction.

Any poles carted to the place/location other than the destination specified in the IR / MO/ gate

pass, such poles shall be re-carted by contractor to the location/destination specified in the IR /

MO / gate pass In the event of failure of the contractor to do so, it will be carted either by the

Company or through other agency and at the risk and cost of the contractor.

[5] The rates quoted by the contractor shall be inclusive of loading of poles at the factories,

transportation of poles from factory to the destination as directed by the concerned engineer of

the Company and unloading and stacking the same at destination in good condition.

Contractor shall have to cart & unload poles at maximum 4 different destinations per

poles as per instruction of engineer-in-charge if it falls in same route.

[6] Contractor shall be solely responsible for damages if any caused to the poles during loading,

transporting, unloading and stacking the poles at the site. The cost of damages to the poles if

any shall be recovered from the contractor. The field officer of the Company in whose

jurisdiction the poles are carted will fix the cost of such damages. His decision shall be treated

[7] The date of issue of Letter of Acceptance/work order will be treated as date of

commencement or the commencement date given by order placing authority and the entire

quantity is to be transported within time limit.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

[8] The contractor shall have to transport the poles every month as per allotment of poles from

the concern pole factory. The quantity of poles and destination to which the poles are to be

transported shall be intimated by Company’s office from time to time.

[9] It must be clearly understood that the estimated quantity of poles indicated above are

approximate and that they are likely to be increase or decrease or to be nil any month or at any

time of the contractual period. The actual quantity to be transported will entirely depend upon

actual availability/requirements of poles by the Company from time to time. The Company’s

officer reserves the right to increase or decrease the quantity of poles to be transported or

delayed any item either partly or wholly during the contractual period. The payment of such

work will be based on the offered rates and measurement of work which actually done. No

increase in rates will be allowed for such increase or decrease in quantity.

[10-A] If the contractor fails to transport the poles allotted during any month as directed by the

Company's officers, the Paschim Gujarat Vij Company Limited reserves the right to transport

these poles through any other agency or departmentally at the risk and cost of the contractor

without giving any notice or observing any formalities in this regard and in that case any

expenses that may be incurred in excess of the sum which would have been paid to the original

contractor if the said work had been executed by him shall be borne and shall be paid by

the original contractor. The contractor will have no claim for compensation for any loss

sustain by him owing to such action.

[10-B] Also the Company reserves the right at the discretion of competent authority of the

Company to impose penalty @ 1/2% per week or part thereof plus GST subject to a maximum of

10% plus GST on the amount of pole not carted in stipulated time. For working out the penalty,

the material requisitions remained uncarted will be considered. If this is a backlog, the same

shall also be counted. Provided always that the delay in carting by the contractor will be

condoned on account of non-availability of PSC poles or due to unforeseen circumstances on his

furnishing satisfactory reasons and/or production of documentary proof thereof.

[11] The contractor shall have to enter into an agreement and indemnity bond with the

Company on stamp paper of appropriate value in the prescribed form whose cost shall be borne

by the contractor.

[12] QUANTITY DISTRIBUTION:

The Company shall decide to consider nos. of bidders for placement of order, at its own

discretion however L-1 party will get heavy weightage in order placement considering his pole

carting capacity.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

In case of placement of orders more than one bidder, the company reserves the right to review

and redistribute the issued ordered quantity at any time on the basis of performance of

[13] PAYMENT OF CARTING BILLS:

(A) The payment of poles carted in any trip will be paid for the stage of farthest destination.

(B) Payment beyond 60 Kms will be paid on “per pole per Km basis” or fixed charges for

to 60 Kms whichever is higher.

The contractor has to submit monthly bill along with relevant documents and the payment shall

be made by the Executive Engineer (O&M) of concern Div. based on PGVCL/Civil/Pole carting

[14-A] TERMINATION OF THE CONTRACT In case the contractor fails to cart the requisite

number of PSC poles as allotted from time to time within the specified period of delivery or any

retention thereof the Engineer-in- charge shall exercise his discretionary powers either

(i) To recover from contractor, damages by way of penalty as stated in the clause 10 above or

(ii) to entrust the work of carting elsewhere after giving due notice to the contractor on account

of and at the risk of contractor without canceling the contract in respect of the unexecuted

[14-B] In the event of Company taking action under clause no.14 (A) (i) or (ii) stated above the

contractor shall be liable for any loss if the Company may sustain on that account but the

contractor shall not be entitled to any gain on such account made against his default.

[15] The loading and unloading of the PSC poles shall be done with two points lifting and single

point lifting will not be allowed under any circumstances.

[16] Security Deposit: - The contractor has to pay 5% of work order value towards the security

deposit within 15 (Fifteen) days of issuance of LOA. If the contractor fails to pay the Security

Deposit within the stipulated time then the Company reserves the right to forfeit the Earnest

Money Deposit and terminate the contract after giving 15 (Fifteen) days notice in writing to pay

the Security Deposit as per work order.

[17] The Company may need to cart huge quantity of poles in short times in special

circumstance then Company reserve the right to cart through other carting contractor without

information to contractor to whom order is placed for particular pole factory.

[18] The Company may place the work order with two different agencies in respect of tender

inquiry and reserve the right to share the quantity of poles between two agencies at discretion

[19] The poles for carting will be available to the carting contractor from the pole factory

during working hour of pole factory as directed by Company’s in charge officer.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

[20] It will be the responsibility of the contractor to send SMS through mobile phone to

consignees as soon as the poles are loaded in the truck for transportation so that contractor may

get receipt of poles from concerned consignees early. The poles must be carted upto “last

motorable point” for truck.

[21] In case, poles lifted from pole factory do not reach at proper destinations/site and found

missing or broken then the cost of such pole will be recovered from the carting contractor

without any further reference at standard price.

[22] The recovery of broken PSC poles found at site the same should be got jointly inspected by

concern EE and his report will be final and bound to the contractor and accordingly recovery of

broken poles will be made as per Company’s rule.

[23] Rate escalation clause: Due to increase in the rate diesel per liter increase or decrease of

diesel rate declared by the Government, the rate will be increased or decreased as under:

(a) 1st stage (0 to 30 Kms.):-

The rate will be increased or decreased per pole by 25 (Twenty Five) paisa on every

increase or decrease in the rate of diesel price by 1 (One) Rupee per liter.

(b) 2nd stage (Above 30 to 60 Kms.):-

The rate will be increased or decreased per pole by 55 (Fifty Five) paisa on every increase

or decrease in the rate of diesel price by 1 (One) Rupee per liter.

(c) 3rd stage (Above 30 to 60 Kms.):-

The rate will be increased or decreased per pole per KM by one paisa on every increase or

decrease in the rate of diesel price by 50 paisa per liter.

(d) For escalation of rate, basic rate of diesel per liter is Rs 89.91. As per Corporate Office

Letter No. PGCOR/1066/10/2024 Dt.: 17.10.2024.

(e) For price variation in diesel price, the rate of diesel will be considered prevailing on 1st

day of the month.

This clause shall be operative from the date of issue of work order and up to the expiry of

original and extended time limit.

[24] Conditional tender will be outright rejected.

[25] In emergency and urgent need of poles, the contractor shall engage big capacity trucks to

cart the pole in mass quantity.

[26] Repeat Order: - The PGVCL reserve the right to place repeat order up to 25% of the

original work order amount, at the same Price, Terms and Conditions stipulated in the

tender/original contract within contractual period.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

In special circumstances PGVCL reserve the right to place repeat order up to 100% of the

original work order amount, at the same price, terms and conditions stipulated in the original

Contract, as mutually agreed upon.

[27] Taxes: - The rates are excluding all taxes.

[28] EPF Code / norms should be submitted and followed by contractor.

[29] Pole carting truck should be separate for each pole factory. If it is found that the detail of

truck submitted in tender, runs under order of some other pole factory, the tender will not be

Truck should be loaded with specified capacity, as per rules of RTO.

[30] Price evaluation: - Rates to be quoted for various stages considering approximate quantity

shown in schedule B, The lowest rates will be decided on the sum of all three stages.

The tenderer have to quote fix rate per pole for 1st and 2nd stage of pole carting i.e.,

1st stage: - 0 to 30Kms. distance

2nd stage: - above 30 to 60Kms. distance.

For the 3rd stage i.e., above 60 Kms. of pole carting the rate will be considered per pole per Km.

The stage wise quantity shown in tender is tentative and to consider for price evaluation

only, it may increase or decrease up to any extent as per company’s requirement and no

claim in this regard will be entertained.

[31] Toll tax will be reimbursed by PGVCL on production of proof up to satisfaction of official of

PGVCL; if presented at the time of passing of bill of carting of PSC pole.

[32] The Tenderer must give in his offer, the full name and address with phone, Fax & mobile

numbers of the Authorized Representative if any, who has been authorized by the Tenderer to

do liaison work with PGVCL on their behalf. Only one Authorized Representative is allowed.

[33] Tenderer should invariably fill up all the details of this tender document. This is mandatory

and also should be duly signed by authorized signatories with their rubber stamp and along with

Company’s Rubber (Round) seal / stamp affixed on each paper.

[34] If the Tenderer fails or defaults in execution of the orders placed or if PGVCL suffers any

financial loss due to this, then PGVCL will be at liberty to adjust the amount from other

orders of the same firm or by forfeiting the security deposit.

[35] All the tenderer must ensure that all the relevant documents / papers submitted with the

tender should be serially numbered, properly bounded / tied together and properly

documented. This must be adhered to.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

[36] JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender /

Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose

jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

ON STAMP PAPER OF RS.300/-

FORM OF BANKER’S UNDERTAKING

[For Security Deposit as per clause no.16 of commercial terms and conditions]

We, Bank of___________________________________hereby agree unequivocally and

unconditionally to pay within 48 hours on demand in writing from the PASCHIM Gujarat Vij

Co.Ltd. Or any Officer authorized by it in this behalf any amount up to and not exceeding

said Paschim Gujarat Vij Co.Ltd on behalf on M/s.______________________________

____________________who have entered into a contract for the supply/works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive of ______________

and shall not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the

said within written contract.

"Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before our liability under this guarantee is

restricted to Rs._________________________

(Rupees_____________________________________________ only). Our guarantee shall remain

in force until ___________.

SIGNATURE OF THE BANK’S

Please Mention here Complete Postal

AUTHORISED SIGNATORY WITH OFFICIAL

Address of the Bank with Branch Code,

Telephone and Fax Nos.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

TENDER NO.: BVNC/Tech-1/TN-04/03

DOCUMENTS TO BE ENCLOSED IN TECHNICAL BID COVER

Following documents as applicable are to be attached in single copy.

Document to be submitted

1 Tender Notice and Schedule-A duly signed and YES / NO

2 Commercial terms and condition with duly signed YES / NO

3 In case of partnership firm Notarized copy of power YES / NO

of Attorney in favor of a person authorized to sign

tender documents

4 All Amendments duly signed and sealed. (if any) YES / NO

5 Vehicle ownership documents, vehicle insurance YES / NO

detail and RTO registration certificate

6 Employee Provident fund certificate YES / NO

7 Photocopy of PAN Card YES / NO

8 Solvency certificate issued by scheduled bank of RBI YES / NO

9 List of Partners in case of partnership firm YES / NO

List of successful orders executed in GUVNL and their

Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

ANNEXURE – 1 DETAILS OF THE FIRM

Bidder may MANDATORILY fill all the details in this form.

TENDER NO.: BVNC/Tech-1/TN-04/03

Address of Registered Office Factory / Authorized

Works Representative

Contact person name

City & Pin code

Phone Nos.(Office)

Specimen signature

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List

Ref: TENDER NO.: BVNC/Tech-1/TN-04/03

(All bidders will have to furnish the following undertaking duly filled in, signed and stamped

along with the Technical Bid.)

I / We authorized signatory of here by certify that and their

Proprietor / any Partner / any directors of the firm is not stop deal and /or banned for business

dealing and / or black listed by GUVNL and or their any subsidiary company viz. DGVCL / MGVCL

/ PGVCL / UGVCL .

Signature of the Tenderer

Seal of the Firm

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office:-Power House Compound, Chavdigate, Bhavnagar – 364

Tender for Carting of 8mtrx200Kg PSC poles from M/s Shyam prestress pole factory at Vartej or

any other pole factory to any location of PGVCL

TENDER NO.: BVNC/Tech-1/TN-04/03

The schedule rate mentioned below shall be of 8mtr/200Kg Meter long PSC poles inclusive of

loading, carting, unloading and stacking at site from Vartej Pole Factory and any pole factory

under PGVCL to various destination of PGVCL.

Sr. No. Particular Approx. Rate Rate In word Unit Total

Quantity in Amount

01 Carting of 14500 Poles

Shyam prestress

pole factory at

Vartej or any other

pole factory to any Tender

location of PGVCL Estimated

Stage I 0 to 30 KM. Per Pole

Stage II Above 30 Km To Per Pole

Stage III Above 60 Km. Per Pole

(2175 x Avg. 81 Per Km.

Rate escalation shall be allowed for all 3 (Three) stages as per commercial terms condition Cl.

Above format is shown for reference only to quote the online price bid. Not to submit in

physical document submission.

Signature of Tenderer Company’s Round Seal Date: Place: