Request for Proposal (RFP) for SITC of Laboratory Instruments and Equipment for Food and Water Testing Laboratory

16. BOQ (Bill of Quantity)

17. General Conditions of Contract

18. Pre-Bid Queries

19. Force Majeure

21. Termination of Contract

22. Terms of Payment

a. Form 1: Details of Bidders

b. Form 2: Experience of Bidder

c. Format of Financial Bid

d. Project Summary Sheet

e. Acceptance Declaration

Karamsad Anand Municipal Corporation (KAMC) (hereinafter called the "Authority") has

prepared this document solely to assist prospective bidders in making their decision of whether to

bid. While the Authority has taken due care in the preparation of the information contained

herein, neither the Authority nor any of its authorities or agencies nor any of their respective

officers, employees, agents, or advisors gives any warranty or makes any representations, express

or implied, as to the completeness or accuracy of the information.

This information is not intended to be exhaustive and interested parties are required to make their

own inquiries. Authority reserves the right not to proceed with the bidding process at any stage

without assigning any reasons thereof. No reimbursement of cost of any type will be paid to

persons or entities submitting a Bid. All activities must follow applicable government

procurement rules, FSSAI guidelines, NABL/ISO 17025 standards, and General Financial Rules

2. Tender Notice

Request for Proposal for Procurement of Laboratory Instruments and Equipment for Karamsad

Anand Municipal Corporation Food and Water Testing Laboratory, Anand.

KAMC seeks duly interested and qualified Vendors for Supply, Installation, Commissioning, and

Maintenance of Laboratory Instruments, Equipment, Furniture, and Civil/Electrical Works.

Interested Parties may download the tender document from www.nprocure.com and submit it

online by 30/03/2026, up to 18:00 hrs on the specified Bid Due Date 09/04/2026, 18:00 hrs.

Municipal Commissioner

Karamsad Anand Municipal Corporation

TENDER NOTICE DETAILS

Detail Information

1. Authority Karamsad Anand Municipal Corporation

2. Tender No. KAMC/2026-27

Procurement of Lab Instruments, Equipment, Furniture &

3. Name of Work

Civil/Electrical Works for Food and Water Testing Lab

4. Selection Method QCBS (Quality and Cost Based Selection)

6. Security Deposit Rs. 25,00,000/- Bank Guarantee

7. Tender Form Fee Rs. 15,000/-

8. Sale of RFP From 30/03/2026, 18:00 hrs

Last Date, Time & Place at Municipal Corporation Office, KARAMSAD ANAND

9. of submitting the of MUNICIPAL CORPORATION, Mahatma Gandhi Road,

Tender in Physical form Railway Station Road, Anand

10. Last date for queries -

Last date for Bid

Opening of technical

13. Total Budget Rs. 5,00,00,000/- (Rupees Five Crores)

14. Contract Period 1 Years (including warranty and AMC)

15. Bid Validity 180 Days from opening of Financial Bid

4. Background and Purpose of RFP

Karamsad Anand Municipal Corporation (KAMC) is committed to safeguarding public health

through the establishment of a state-of-the-art Food and Water Testing Laboratory. KAMC

proposes to procure high-quality laboratory instruments, equipment, furniture, and undertake

civil/electrical works for its newly established testing facility in compliance with FSSAI

regulations and IS 10500:2012 drinking water standards.

The purpose of this RFP is to invite qualified and experienced agencies to supply, install,

commission, and maintain advanced laboratory instruments and equipment, and to complete all

associated lab furniture, electrical, flooring, and painting works. The selected bidder shall provide

NABL-grade analytical instruments, microbiological testing equipment, water quality analyzers,

and general laboratory apparatus, along with installation, calibration, training, and ongoing

technical support.

Through this project, KAMC aims to establish a fully self-sufficient, NABL-accreditation-ready

food and water testing laboratory that reduces dependence on external testing laboratories and

positions Anand as a progressive, health-conscious municipality equipped with modern scientific

Establish a Fully Functional Food and Water Testing Laboratory

Set up a fully equipped laboratory capable of conducting FSSAI-mandated food safety tests and

IS 10500:2012 water quality tests.

Ensure Compliance with FSSAI and Regulatory Standards

Procure equipment meeting FSSAI technical specifications and all applicable food safety

Achieve NABL Accreditation Readiness

Establish infrastructure meeting ISO/IEC 17025:2017 requirements for NABL accreditation.

Enhance Food Safety Enforcement Capacity

Enable independent food sample testing, reducing time and cost compared to outsourced labs.

Ensure Water Quality Monitoring Compliance

Equip the laboratory with instruments capable of monitoring all IS 10500:2012 parameters.

Procure Cost-Effective, High-Quality Instruments

Achieve optimal value for money within the approved budget of Rs. 5 crores.

Complete Laboratory Civil and Electrical Infrastructure

Ensure a fully functional laboratory environment with proper electrical works, flooring, painting,

furniture, and HVAC.

Capacity Building for Laboratory Personnel

Comprehensive hands-on training for all laboratory staff on all procured instruments.

Establish Long-Term Maintenance and Support

1-year warranty and post-warranty AMC from suppliers, ensuring minimal downtime.

Promote GeM Portal and Domestic Manufacturers

Prioritize procurement through GeM portal in line with Atmanirbhar Bharat initiative.

6. Scope of Work

KAMC invites bids from eligible and experienced agencies for the supply, installation,

commissioning, training, and maintenance of laboratory instruments and equipment, along with

lab furniture and civil/electrical works for KAMC's Food and Water Testing Laboratory.

1. Supply of Laboratory Instruments and Equipment

• Major analytical instruments: HPLC, GC, AAS, UV-Visible Spectrophotometers

• Microbiological equipment: Biosafety cabinets, autoclaves, incubators, laminar air flow

cabinets, colony counters

• Water quality testing instruments: Turbidity meters, TDS/conductivity meters, DO meters,

BOD incubator, chlorine analyzers

• General laboratory equipment: Analytical balances, ovens, centrifuges, water baths,

micropipettes, refrigerators, deep freezers

• Supporting infrastructure: Water purification system, nitrogen gas generator, fume hood

2. Lab Furniture

• 6 Air Conditioners – 1.5 Ton Split AC (supply, installation, commissioning)

• 6 Work Bench Tables for machines/instruments

• 8 Revolving Chairs (ergonomic, laboratory grade)

• 3 Employee Desk Tables

3. Civil and Electrical Works

• Complete electrical wiring, MCB panels, power outlets, earthing, and lighting

• Laboratory-grade anti-skid epoxy/vinyl flooring

• Two-coat washable emulsion painting for walls and ceiling

4. Installation, Commissioning and Qualification

• Install and configure all instruments; conduct IQ/OQ/PQ for major analytical instruments

• Validate all components before handover

5. Training and Capacity Building

• Safe operation, maintenance, troubleshooting, calibration of all instruments

• ISO/IEC 17025 quality management practices

6. Maintenance, Warranty and Technical Support

• Preventive maintenance at quarterly intervals

• On-call and on-site technical support within 48 hours

7. Elements in Scope of Work

1. Lab Setup and Installation

• Design and Layout: Survey the designated laboratory space; prepare a layout plan showing

instrument locations, furniture arrangement, safety zones, and utility connections.

• Installation of Equipment and Furniture: Install and configure all instruments, work benches,

chairs, and desks; ensure all are tested and functional before handover.

• Utility Connections and Safety: Proper electrical connections with earthing, surge protection,

gas lines for GC and AAS, fume extraction, and chemical-resistant bench surfaces.

2. Supply of Laboratory Instruments

• Analytical Instruments: HPLC, GC, AAS, UV-Vis spectrophotometers with full accessory

kits and first-year consumables.

• Microbiological Equipment: Biosafety cabinets, autoclaves, incubators, laminar air flow

cabinets meeting NABL/ISO 17025 requirements.

• Water Testing and General Equipment: Turbidity meters, balances, centrifuges, ovens,

Kjeldahl apparatus, Soxhlet extraction, micropipettes.

3. Lab Furniture and Civil Works

• 3 Air Conditioners (1.5 Ton each): Supply and installation of split AC units with copper

piping, electrical connections, and drainage; BEE 5-star rated; 5-yr compressor warranty.

• 3 Work Bench Tables: Heavy-duty, chemical-resistant laminate or SS top, MS powder-coated

frame, 1800×750×850 mm, load capacity ≥200 kg.

• 2 Revolving Chairs: Ergonomic, adjustable height, anti-static, 5-star base, lumbar support,

weight capacity ≥100 kg.

• 2 Employee Desk Tables: Pre-laminated MDF, 1200×600×750 mm, central drawer, cable

• Electrical Work: Complete laboratory wiring, MCB distribution board, ELCB/RCCB, power

outlets (min 40 nos.), earthing, LED lighting (min 20 nos.), as per IS 732 and NBC

• Flooring Work: Laboratory-grade anti-skid chemical-resistant epoxy or heavy-duty anti-static

vinyl flooring, min 2 mm thick, including surface prep, primer, and top coat.

• Colour Work: Laboratory-grade washable acrylic emulsion paint, two finish coats on all walls

and ceiling, with putty and primer base coat.

4. Training and Capacity Building

• Hands-on training on operation, maintenance, and troubleshooting for all instruments.

• ISO/IEC 17025 quality management and SOP development support.

5. Deliverables

• Fully functional and operational Food and Water Testing Laboratory.

• Calibration certificates, IQ/OQ/PQ documentation, civil completion certificates, and user

• Trained laboratory personnel capable of independently operating all instruments.

8. Expected Outcome

Independent Food Safety Testing Capability: KAMC gains ability to independently conduct

FSSAI-mandated tests for food adulterants, pesticide residues, heavy metals, additives, and

microbiological parameters.

Improved Water Quality Monitoring: Regular testing of drinking water for all IS 10500:2012

parameters, enabling proactive detection of contamination.

NABL Accreditation Readiness: ISO/IEC 17025-compliant infrastructure positioned for NABL

Faster Enforcement and Consumer Protection: Reduced turnaround time for food sample

analysis, enabling faster enforcement action.

Modern, Fully Equipped Laboratory Infrastructure: Professionally furnished laboratory with

AC, work benches, ergonomic seating, chemical-resistant flooring, and proper electrical

Cost Savings in the Long Term: Significant reduction in outsourced testing costs, with self-

sufficiency for routine testing within 6-12 months.

Capacity Building of Laboratory Personnel: Staff gain hands-on expertise with advanced

analytical instruments.

Model Municipal Laboratory: A fully equipped, accreditation-ready laboratory that can serve

as a model for other urban local bodies in Gujarat.

9. Responsibilities of Agency

Supply and Installation

Supply all laboratory instruments, furniture, and execute civil/electrical works as per technical

specifications. Ensure all items are delivered with calibration certificates, user manuals, and

safety documentation.

Laboratory Setup and Infrastructure Support

Provide site-specific installation support including instrument layout planning, utility

connections, and lab furniture installation.

Civil and Electrical Works

Complete all electrical wiring, MCB panel, earthing, flooring, and interior painting as per

specified standards and applicable IS codes.

Technical Installation and Qualification

Install, configure, and validate all instruments. Conduct IQ/OQ/PQ protocols for major analytical

instruments and submit qualification reports.

Training and Capacity Building

Conduct comprehensive hands-on training covering safe operation, maintenance, troubleshooting,

calibration, and ISO/IEC 17025 quality management.

Documentation and Handover

Provide complete documentation including equipment inventory, installation reports, IQ/OQ/PQ

reports, calibration certificates, civil completion certificates, and warranty certificates.

Regular Maintenance and Technical Support

Carry out periodic preventive maintenance (minimum quarterly). Provide on-call helpline and on-

site support within 48 hours.

Warranty and Replacement

Replace or repair defective instrument components during the warranty and contract period at no

additional cost to AMC.

10. Responsibilities of KAMC

Space Allocation

KAMC shall provide a dedicated, fully constructed laboratory space at its premises in Anand.

Basic Infrastructure Readiness

KAMC shall ensure the allocated space has basic civil infrastructure ready for instrument

installation and civil finishing works.

Access and On-Site Coordination

KAMC shall facilitate timely access to the designated laboratory space for all work activities.

Administrative Coordination

KAMC shall designate a nodal officer to coordinate deliveries, installations, training, and

handover activities.

Utilities Availability

KAMC shall ensure availability of three-phase electrical supply, continuous water supply, and

internet connectivity at the laboratory premises.

Personnel Availability

KAMC shall ensure that all designated laboratory staff are available for training sessions as per

the agreed schedule.

11. Eligibility Criteria

The bidder should fulfill the following minimum criteria to be eligible:

# Pre-Qualification Criteria Proof Documents Required

Registered company/LLP/Partnership Firm, in

Incorporation Certificate / LLP

1 operation for at least 5 years from the date of

Registration / Partnership Deed

publication of RFP with registered office in India.

Copy of PAN card; Copy of GST

2 Registered number of GST and PAN.

Registration Certificate

Average annual turnover not less than Rs. 5 Copy of Audited P&L Statement;

Crores for the last three financial years. CA Certificate regarding turnover

At least 3 years of proven experience in supply of Copy of work orders/purchase orders

4 laboratory instruments for government and completion certificates from

institutions. clients

Successfully executed: One project ≥ Rs.

Copy of work orders and completion

Crores; OR Two projects ≥ Rs. 1 Crore each; OR

5 certificates; Dispatch notes/payment

Three projects ≥ Rs. 67 Lakhs each, during the

Supplied lab instruments for at least

Copy of work orders and completion

6 installations for government/public sector in the

certificates for each project

Authorized dealer/distributor or OEM for all OEM Authorization letter; OEM

instruments offered. Certificate for all equipment

Service center or service engineers in Gujarat for List of service centers/engineers with

after-sales technical support. contact details

Not blacklisted/debarred by any Government or

Forwarding letter cum declaration on

9 PSU in India; not insolvent or subject to legal

company letterhead

ISO 9001:2015 certification for quality Copy of valid ISO 9001:2015

management system. certificate

12. Financial Evaluation

Sr. No. Evaluation Criteria Max. Marks

Bidder's Profile Total – 30 Points

Average Annual Turnover: Rs. 0-5 Cr – 5 pts; >5-10 Cr – 7 pts;

>10 Cr – 10 pts

Employee Strength: 10-25: 4 pts; 25-50: 6 pts; 50-100: 8 pts;

Experience in relevant field: 3 yrs – 3 pts; 3-5 yrs – 4 pts; >5 yrs

4. Office/Service Center: Outside Gujarat – 2 pts; In Gujarat – 5 pts

Bidder's Experience Total – 40 Points

Successfully executed projects for Govt./PSUs/FSSAI/NABL

labs >= Rs. 2 Cr

Laboratory instrument installations: 10 labs – 5 pts; 10-25 labs –

7 pts; >25 labs – 10 pts

Training programs: Min 20 persons – 5 pts; Min 50 – 7 pts; >100

Bidder's Approach and Methodology Total – 30 Points

Understanding of KAMC's needs, laboratory requirements, and

civil works scope

Approach and Methodology for supply, installation,

qualification, civil works, training, and deliverables

Final Evaluation – QCBS Formula

Technical Score: St = Stm / SH | Financial Score: Sf = FL / F

Final Weighted Score = (0.70 × St) + (0.30 × Sf). Minimum 70% in technical evaluation is

mandatory to qualify for financial bid opening. Work shall be awarded to the bidder scoring the

highest final weighted score.

13. Project Milestone and Payment Schedule

a. Project Milestones

# Milestone Time Limit

Delivery of all laboratory instruments, furniture, and

1 60 days post Work Order

civil/electrical materials

Installation, commissioning, IQ/OQ/PQ of major analytical

2 90 days post Work Order

instruments + completion of civil/electrical works

Training of laboratory personnel + handover of all

3 105 days post Work Order

documentation + civil completion certificate

Go-Live: entire laboratory fully operational with all

4 120 days post Work Order

instruments, furniture, AC, and civil works complete

Note: Delay attracts liquidated damages of 0.5% of order value per week, max 10% of total order

b. Payment Schedule

# Payment Milestone

Delivery and successful installation of all laboratory instruments,

furniture, and completion of civil/electrical works

14. Issue of LOA and Execution of the Agreement

a) After identification of the Successful Bidder, a Letter of Award (LoA) will be issued by the

Authority. Within 7 days from the date of issue of the LoA, the Successful Bidder shall send an

acknowledgement. The Successful Bidder shall enter into the Agreement within 15 days from the

date of issue of the LoA.

b) The Successful Bidder shall furnish the Security Deposit by way of an irrevocable Bank

Guarantee in favour of Karamsad Anand Municipal Corporation on the date of signing of the

c) Failure of the Successful Bidder to comply with the above requirements shall constitute

sufficient grounds for annulment of the LoA and forfeiture of the Bid Security. KAMC reserves

the right to invite the next best Bidder or call for fresh Bids.

15. List of Lab Components (Equipment Specifications)

Section A: Major Analytical Instruments

Sr. Item Name Qty. Key Specifications

Quaternary gradient pump 0-400 bar; PDA 190-800 nm;

HPLC System with

1 1 Autosampler 100 vial; Column oven ambient-80°C; CDS

PDA/UV Detector

21 CFR Part 11; 3-yr warranty

Split/splitless injector 400°C; Oven to 450°C; Dual

Gas Chromatography

2 1 FID+ECD detectors; Autosampler; DB-5 column; 3-yr

Atomic Absorption Flame AAS 190-900 nm; Double beam; 9 HCL lamps

3 Spectrophotometer 1 (Pb,Cd,As,Cu,Zn,Fe,Cr,Ni,Mn); Auto gas shut-off; 3-yr

190-1100 nm; Bandwidth ≤2 nm; W-halogen + deuterium

4 Spectrophotometer

lamps; LCD; 2-yr warranty

Range -2 to 16 pH; Auto 5-point calibration; ATC;

5 pH Meter (Benchtop)

readings storage; 1-yr warranty

pH Meter (Portable, Waterproof IP67; Battery operated; Range -2 to 16 pH; 1-

IP67) yr warranty

Section B: Microbiological Equipment

Sr. Item Name Qty. Key Specifications

Biosafety Cabinet Class II Type A2; HEPA 99.99% at 0.3 µm; UV lamp;

Class II NSF/ANSI 49; SS seamless; 2-yr warranty

Autoclave – Vertical SS 316 chamber; 105-134°C; Liquid/dry/media cycles;

(100 L) IQ/OQ docs; 2-yr warranty

Autoclave – 200 L; Pre-vacuum cycle; Trolley loading; IQ/OQ docs; 2-

Horizontal (200 L) yr warranty

Bacteriological 150-200 L; Ambient+5 to 70°C; PID ±0.5°C; SS chamber;

Incubator (37°C) Over-temp alarm; 2-yr warranty

Fecal Coliform Optimized 44.5±0.2°C; 150 L; PID; SS chamber; 2-yr

Incubator (44.5°C) warranty

250 L; 20±1°C; CFC-free; 100 BOD bottle capacity; Power

12 BOD Incubator

failure alarm; 2-yr warranty

Laminar Air Flow Min 1.2 m width; HEPA 99.97%; 0.4-0.5 m/s; UV lamp;

Cabinet (Horizontal) SS surface; 2-yr warranty

Colony Counter Automated counting; LED illumination; Image capture

(Digital) software; 1-yr warranty

Section C: Water Quality Testing Equipment

Sr. Item Name Qty. Key Specifications

Turbidity Meter 0-1000 NTU; ISO 7027; 860 nm IR; Auto calibration with

(Benchtop) formazin; 1-yr warranty

Turbidity Meter 0-1000 NTU; ISO 7027; Waterproof; Battery; 1-yr

(Portable) warranty

TDS 0-10,000 mg/L; Conductivity 0-200 mS/cm; ATC; 4-

17 Conductivity Meter

pole cell; 1-yr warranty

Dissolved Oxygen DO 0-20 mg/L; Optical sensor; ATC; IP67; 8+ hr battery;

Meter (Portable) 1-yr warranty

BOD Incubator with

19 1 250 L; 20±1°C; CFC-free; Orbital shaker; 2-yr warranty

Multi-Parameter

Parameters: pH, TDS, conductivity, turbidity, temp, ORP,

20 Water Quality

DO; GPS; 1000 readings; 1-yr warranty

Chlorine Analyzer Free and total chlorine 0-5 mg/L; DPD colorimetric;

(Portable) Accuracy ±0.05 mg/L; 1-yr warranty

Section D: General Laboratory Equipment

Sr. Item Name Qty. Key Specifications

Readability 0.1 mg; Capacity 220 g; Internal auto

Analytical Balance

22 2 calibration; Motorized draft shield; RS-232+USB; 3-yr

Top Loading Balance Capacity 2000-5000 g; Readability 0.01 g; SS pan; 2-yr

(0.01 g) warranty

Hot Air Oven (200 Ambient+5 to 250°C; PID ±1°C; SS chamber; Digital

L) timer; Over-temp cutoff; 2-yr warranty

Up to 1200°C; PID programmable ramp/soak; Ceramic

25 Muffle Furnace

fiber insulation; Over-temp safety; 2-yr warranty

Laboratory 250-300 L; 2-8°C; Digital display and alarm; Spark-free;

Refrigerator (4°C) SS interior; 3-yr warranty

200 L min; -20 to -30°C; CFC-free; Digital alarm; 3-yr

27 Deep Freezer (-20°C)

Centrifuge (High- Max 15,000-18,000 rpm; 12-24 tubes; Angle + swing-out

Speed) rotors; 2-yr warranty

Centrifuge (Table-

29 1 Up to 5,000 rpm; Compact; 2-yr warranty

20-30 L; Ambient to 100°C; PID ±0.5°C; SS tank; Drain

valve; 2-yr warranty

Magnetic Stirrer with Hotplate to 350°C; Speed 100-1500 rpm; Ceramic plate;

Hotplate Digital display; 1-yr warranty

Speed 0-3000 rpm; Continuous/touch modes; Rubber

32 Vortex Mixer

platform; 1-yr warranty

(Variable Volume)

Kjeldahl Digestion 6 positions; up to 450°C; Fume scrubber; Applications:

Unit (6-place) protein determination; 2-yr warranty

Kjeldahl Distillation Steam generation; Auto reagent addition; Safety interlocks;

Unit 2-yr warranty

Soxhlet Extraction 6 positions; 500 mL flask; Solvent recovery; Individual

Unit (6-place) mantles; Applications: fat; 2-yr warranty

5-10 L flask; All-glass; Electric heating mantle;

37 Distillation Unit

Applications: alcohol determination; 1-yr warranty

Section E: Supporting Infrastructure

Sr. Item Name Qty. Key Specifications

RO+EDI+UV Type I (18.2 MΩ-cm, TOC<10 ppb);

Water Purification

38 1 RO+UV Type II (>1 MΩ-cm); Feed TDS up to 1500 ppm;

3-yr warranty incl. annual filter replacement

Nitrogen Gas PSA/membrane; Purity 99.5-99.9%; Flow 10-20 L/min;

Generator Built-in compressor and drying; 2-yr warranty

1.8 m width; Face velocity 0.4-0.5 m/s; Chemical-resistant

40 1 interior; 1 HP exhaust blower; Explosion-proof lights; 2-yr

Extraction (6 ft)

Section F: Lab Furniture, Civil and Electrical Works

Sr. Item Name Qty. Key Specifications

BEE 5-star inverter split AC; 1.5 Ton (5100 W) cooling;

R-32 refrigerant; ISEER ≥5.0; Supply and installation with

Air Conditioner – 1.5 copper piping (min 3 m), electrical connection, and

Ton Split AC drainage pipe; Remote control; Auto restart; 1-yr

comprehensive warranty on unit; 5-yr warranty on

Heavy-duty laboratory work bench; Top: 25 mm chemical-

Work Bench Table resistant laminate or 304 SS sheet; Frame: 50x50 mm MS

42 (for 4 square pipe, powder-coated; Size: 1800 x 750 x 850 mm

Machines/Instruments) (L x W x H); Adjustable leveling feet; Under-shelf; Load

capacity ≥200 kg; 1-yr warranty

Ergonomic laboratory revolving chair; Adjustable seat

Revolving Chair height (gas lift 430-550 mm); Anti-static PU upholstery;

43 (Ergonomic 3 360° swivel; 5-star PP/nylon base with twin-wheel castors;

Laboratory) Backrest with lumbar support; Armrests (fixed or

adjustable); Weight capacity ≥100 kg; 1-yr warranty

Office-grade writing desk; Pre-laminated MDF or

engineered wood with edge banding; Size: 1200 x 600 x

44 Employee Desk Table

750 mm (L x W x H); One central lockable drawer; Cable

management grommet; Leveling feet; 1-yr warranty

Complete laboratory electrical installation: MCB

distribution board (TP+N, min 16 ways), ELCB/RCCB

mA, copper wiring in conduits, 5A and 15A power outlets

Electrical Work 1 (min 40 nos. including dedicated instrument outlets),

(Complete) Lot earthing with 2 nos. earthing pits (IS 3043), LED tube

lights (min 20 nos., 36W), exhaust fans (min 4 nos.), all as

per IS 732:2019 and NBC 2016 Part 8; includes all

materials and labour

Supply and application of laboratory-grade washable

acrylic emulsion paint on all walls and ceiling; Scope:

surface preparation (crack filling, putty 2 coats), primer

46 coat, 2 finish coats; Colour as per KAMC specification;

Area: as per actual wall and ceiling area (approx. ___

sq.m.); ISI-marked washable emulsion; includes all

materials and labour

16. BOQ (Bill of Quantity)

Section A: Laboratory Instruments and Equipment

1 HPLC System with PDA/UV Detector

2 Gas Chromatography (GC) System

3 Atomic Absorption Spectrophotometer (AAS)

4 UV-Visible Spectrophotometer (Double Beam)

5 pH Meter (Benchtop)

6 pH Meter (Portable)

7 Biosafety Cabinet Class II

8 Autoclave – Vertical (100 L)

9 Autoclave – Horizontal (200 L)

10 Bacteriological Incubator (37°C)

11 Fecal Coliform Incubator (44.5°C)

12 BOD Incubator

13 Laminar Air Flow Cabinet (Horizontal)

14 Colony Counter (Digital)

15 Turbidity Meter (Benchtop)

16 Turbidity Meter (Portable)

17 TDS and Conductivity Meter (Benchtop)

18 Dissolved Oxygen Meter (Portable)

19 BOD Incubator with Shaker

20 Multi-Parameter Water Quality Analyzer (Portable)

21 Chlorine Analyzer (Portable)

22 Analytical Balance (0.0001 g)

23 Top Loading Balance (0.01 g)

24 Hot Air Oven (200 L)

25 Muffle Furnace

26 Laboratory Refrigerator (4°C)

27 Deep Freezer (-20°C)

28 Centrifuge (High-Speed)

29 Centrifuge (Table-Top)

31 Magnetic Stirrer with Hotplate

32 Vortex Mixer

33 Micropipettes (Variable Volume – Assorted) 22 Nos.

34 Kjeldahl Digestion Unit (6-place)

35 Kjeldahl Distillation Unit

36 Soxhlet Extraction Unit (6-place)

37 Distillation Unit

38 Water Purification System

39 Nitrogen Gas Generator

40 Fume Hood with Extraction System (6 ft)

Section B: Lab Furniture, Civil and Electrical Works

Item Name Total Qty.

Air Conditioner – 1.5 Ton Split AC (Supply, Installation &

Work Bench Table for Machines/Instruments (1800 x 750 x

mm, Chemical-Resistant Top)

Revolving Chair – Ergonomic, Adjustable Height, Anti-Static,

with Lumbar Support

Employee Desk Table (1200 x 600 x 750 mm, Pre-Laminated

MDF with Drawer)

Electrical Work – Complete Laboratory Electrical Installation

(Wiring, MCB Panel, Outlets, Earthing, Lighting)

Colour Work – 2-Coat Washable Emulsion Paint on All Walls

and Ceiling (Complete)

Note: Items 41–46 (highlighted in green) are newly added to the BOQ in this revision. Unit rates

for civil/electrical works (Items 45–46) shall be quoted as lump sum (LS) for the complete

laboratory area. Bidders must include all materials and labour in their quoted rates.

17. General Conditions of Contract

a) The Municipal Commissioner of Karamsad Anand Municipal Corporation (KAMC) invites the

RFP cum financial bid from the Firm/Company for procurement of laboratory instruments,

equipment, furniture, and civil/electrical works for the Food and Water Testing Laboratory,

Karamsad Anand Municipal Corporation.

b) EMD of Rs. 15,00,000/- has to be paid online through e-Procurement portal.

c) The successful bidder within 30 days of acceptance of the LoA shall execute a Security

Deposit Bank Guarantee of Rs. 25,00,000/- in favour of The Commissioner, KAMC.

d) Acceptance of RFPs shall rest with the competent authority, which reserves the right to reject

any or all RFPs without assigning any reason thereof.

e) The RFP shall remain open for 180 days from the date of opening of the Technical Bid.

f) Delivery and Warranty: The selected agency shall deliver, install, and complete all

civil/electrical works within the timelines specified. Warranty commences from the date of

g) Liquidated Damages: 0.5% of total order value per week of delay, subject to a maximum of

h) Price Variation: No price variation allowed during the contract period. All prices shall be firm

i) Governing Law: Indian laws with jurisdiction at Anand, Gujarat. Disputes via arbitration under

the Arbitration and Conciliation Act

18. Pre-Bid Queries

Pre-Bid Queries can be sent to the Procurement Department at Karamsad Anand Municipal

Corporation. All queries and their responses shall be published on www.nprocure.com. Queries

received after the last date specified in the Data Sheet will not be entertained.

19. Force Majeure

If execution of the Contract is affected by War, Acts of God such as earthquake, massive floods,

or other notified epidemics which an experienced Agency could not have reasonably foreseen,

the Agency shall within seven days apply to KAMC for extension of time. If force majeure

conditions persist for more than six continuous months, KAMC reserves the right to terminate the

The Agency shall take full insurance for all instruments, equipment, furniture, and personnel

employed on this project during the contract period, including transit, installation, and warranty

period. There will be no reimbursement in this regard by KAMC. The Agency is liable under the

rule of law for any mishap at the site.

21. Termination of Contract

a) The contract shall stand terminated at the end of the contract period unless extended by

KAMC in writing.

b) If the Agency fails to deliver, install, and complete civil/electrical works for two consecutive

milestones without justification, performance shall be termed "Non-Performance."

c) Failure to remedy non-performance within 30 days of notice shall entitle KAMC to terminate

the contract with forfeiture of the Security Deposit.

d) Notice of three months required for termination except in case of default by the Agency.

22. Terms of Payment

The Agency shall be paid in three instalments as per Section 13(b). Payments through

RTGS/NEFT within 15 days from submission of valid invoice along with delivery challans,

installation reports, civil completion certificates, and acceptance certificates. TDS shall be

deducted as per applicable provisions of the Income Tax Act.

a. Form 1: Details of Bidders

(To be furnished on company's letterhead)

5. Entity Status: Individual / Partnership Firm / Pvt. Ltd. / Ltd. / LLP

8. Name of Authorized Signatory: ________________________________________

b. Form 2: Experience of Bidder

# Detail Information

2. Execution Type Solely / Jointly

3. Name of the Project

4. Location and Address of the Project

5. Name and Address of Client

6. Work Order No. / Agreement No.

7. Work Order Date / Agreement Date

8. Contract Start Date

9. Contract End Date

10. Scope of Work in Brief

Type of Instruments / Equipment

12. Contract Amount / Project Cost (Rs.)

13. Project Status Completed / Ongoing

14. Any Additional Information

c. Financial Capacity (On CA Letterhead)

Financial Year Turnover (INR)

Average Annual Turnover

d. OEM / Manufacturer's Authorization Letter Format

(On Letterhead of OEM/Manufacturer)

Tender No. ________ Date: ________

The Municipal Commissioner,

Karamsad Anand Municipal Corporation,

Anand – 388001, Gujarat

Subject: OEM / Manufacturer Authorization Certificate for ________________________

We _________________________ (Name of OEM/Manufacturer), manufacturers of

________________ hereby authorize (Name of Bidder) to submit a bid, negotiate, and receive

the order against your Tender No. ________.

We hereby extend our full guarantee for supplying original products and services offered by the

Product Description Make Model

Seal and Signature of OEM: ___________________________________________

e. Format of Financial Bid

The Municipal Commissioner,

Karamsad Anand Municipal Corporation,

Sub: Financial Proposal for Procurement of Laboratory Instruments, Equipment, Furniture &

Civil/Electrical Works for Food and Water Testing Laboratory, KAMC

Sr Qty (excl Unit Rate Total

Description T (excl.

. . . (incl. GST) (incl. GST)

HPLC System with

PDA/UV Detector

Gas Chromatography

Atomic Absorption

3. Spectrophotometer 1

4. Spectrophotometer 2

5. pH Meter (Benchtop) 3

6. pH Meter (Portable) 2

Biosafety Cabinet

Autoclave – Vertical

Horizontal (200 L)

10 Bacteriological

. Incubator (37°C)

11 Fecal Coliform

. Incubator (44.5°C)

BOD Incubator 1

13 Laminar Air Flow

14 Colony Counter

15 Turbidity Meter 2

16 Turbidity Meter

17 TDS and Conductivity

18 Dissolved Oxygen

19 BOD Incubator with

Multi-Parameter

Water Quality 1

21 Chlorine Analyzer

22 Analytical Balance

23 Top Loading Balance

Hot Air Oven (200 L) 2

Muffle Furnace 1

. Refrigerator (4°C)

Deep Freezer (-20°C) 2

28 Centrifuge (High-

29 Centrifuge (Table-

31 Magnetic Stirrer with

33 Micropipettes

34 Kjeldahl Digestion

35 Kjeldahl Distillation

36 Soxhlet Extraction

Distillation Unit 1

38 Water Purification

39 Nitrogen Gas

40 Fume Hood with

Air Conditioner –

41 Ton Split AC

Work Bench Table

. Machines/Instrumen

Revolving Chair –

44 Employee Desk

Electrical Work

(Complete – Lump

(Complete – Lump

GRAND TOTAL (All Items incl. GST)

GRAND TOTAL (All Items incl. GST)

Note: Items 41–47 (highlighted in green) are newly added items covering Lab Furniture and

Civil/Electrical Works. GST rate for AC units is 28%; for all other items it is 18%. Bidders must

verify applicable GST rates at the time of bid submission.

We have reviewed all terms and conditions of the RFP and undertake to abide by all the terms

and conditions contained therein.

Yours faithfully,

For and on behalf of (Name of Bidder)

Duly signed by the Authorised Signatory

(Name, Designation, and Address of the Authorised Signatory)

d. Project Summary Sheet

(To be filled in by the Bidder and submitted along with the Technical Bid)

Sr. Field Details / Information to be Filled

1. Bidder's Name and Registered Address

2. Contact Person and Mobile No.

Proprietorship / Partnership / Pvt. Ltd. /

4. Type of Organization

5. Year of Establishment

6. GST Registration No.

ISO 9001:2015 Certificate No. and

9. Average Annual Turnover (Last 3 years)

Average: Rs. ___________

Number of Government/PSU Projects

Executed (Last 5 years)

Highest Value Single Project Executed

Total Number of Laboratory Instrument

Installations (Last 5 years)

Location 1: ___________

13. Service Centers / Engineers in Gujarat

Location 2: ___________

14. Major OEM Authorizations Held 2. ___________

Has the Bidder been blacklisted/debarred Yes / No (Declaration enclosed: Yes /

by any Govt./PSU? No)

1. Incorporation Certificate [ ]

2. GST Certificate [ ]

3. PAN Card [ ]

4. Audited P&L (3 years) [ ]

5. Work Orders/Completion Certificates

Technical Bid Reference Documents

16. 6. OEM Authorization Letters [ ]

7. ISO 9001:2015 Certificate [ ]

8. Non-Blacklisting Declaration [ ]

9. Technical Approach & Methodology [

10. Equipment Datasheets /

Specification Compliance [ ]

17. Financial Bid (Sealed Separately) Enclosed: Yes / No

Mode: ___________ Amount:

18. EMD Payment Details ___________ Reference No.:

Mode: ___________ Amount:

19. Tender Fee Payment Details ___________ Reference No.:

I/We hereby declare that all information

furnished above is true and correct to the

best of my/our knowledge.

20. Declaration

Signature of Authorized Signatory:

Designation: ___________________

Seal of Company:

e. Acceptance Declaration

(To be submitted on the Bidder's letterhead along with the Technical Bid)

The Municipal Commissioner,

Karamsad Anand Municipal Corporation,

Anand – 388001, Gujarat, India

Sub: Acceptance of Terms and Conditions – RFP No. KAMC/2026-27 for Procurement of

Laboratory Instruments, Equipment, Furniture and Civil/Electrical Works for Food and Water

Testing Laboratory

We, _________________________________ (Name of Bidder / Firm / Company), having our

registered office at _______________________________________________ (Address), hereby

declare and confirm the following:

1. We have carefully read and understood the entire Request for Proposal (RFP) document

bearing No. KAMC/2026-27 issued by Karamsad Anand Municipal Corporation for Procurement

of Laboratory Instruments, Equipment, Furniture, and Civil/Electrical Works for the Food and

Water Testing Laboratory.

2. We unconditionally accept all terms, conditions, and clauses mentioned in the RFP document,

including the General Conditions of Contract, Scope of Work, Technical Specifications,

Eligibility Criteria, Financial Evaluation criteria, Milestone and Payment Schedule, and all

3. We confirm that there are, and shall be, no deviations from the stated terms and conditions in

the RFP document.

4. We confirm that all information, documents, and declarations submitted by us in this bid are

true, accurate, and complete to the best of our knowledge. We understand that any

misrepresentation or concealment of facts shall lead to disqualification of our bid and termination

of contract, if already awarded.

5. We confirm that our organization has not been blacklisted or debarred by any Government

department, PSU, or statutory body in India as on the date of bid submission.

6. We confirm that we shall complete all works including supply, installation, commissioning,

IQ/OQ/PQ, training, civil works (electrical, flooring, painting), and furniture installation within

the timelines stipulated in Section 13 of the RFP.

7. We accept that in case of our failure to comply with the agreed timelines, Liquidated Damages

as specified in the General Conditions of Contract shall be applicable.

8. We confirm that we shall provide a comprehensive warranty for all laboratory instruments and

equipment for a period of not less than that specified for each item in Section 15 of the RFP, and

shall carry out preventive maintenance and emergency service calls as agreed.

9. We confirm that all instruments and equipment offered comply with the technical

specifications mentioned in the RFP and all applicable FSSAI, BIS, ISO/IEC 17025, and safety

10. We confirm that all Air Conditioner units offered are BEE 5-star rated 1.5 Ton inverter split

ACs, and all furniture items (Work Bench Tables, Revolving Chairs, and Employee Desk Tables)

meet the minimum specifications as described in Section 15-F of the RFP.

11. We understand and accept that KAMC reserves the right to reject any or all bids without

assigning any reason, and that no reimbursement of bid preparation cost shall be made to us.

In witness whereof, we hereby affix our signature and seal of the company.

Signature of Authorized Signatory:

Designation: ___________________

(Affix Company Seal Here)

End of Document

Document Reference No.: KAMC/2026-27

Issued by: Karamsad Anand Municipal Corporation, Station Road, Anand – 388001, Gujarat,

Date of Issue: March

Bid Validity: 180 Days from date of opening of Financial Bid