E-Tender for Purchase M&F Contacts for AB Switch under Mahuva Division.

2 Estimated cost in Rs. 3,00,000/-

3 Tender Fee in Rs. (non-refundable)with 18% GST 590/-

(Payment through NEFT/RTGS Only)

4 Earnest Money Deposit amount in Rs. (1 % of Tender Amount) 3000 /-

(Payment through NEFT/RTGS Only)

5 Physical tender will be issued from this office. Date:

On line ( e-tendering ) tender/offer submission last Date: up to Date:

@18:00 hours only(This is mandatory )

7 Date & Time for pre bid meeting ( If Required) NA

8 Date of opening of Online/Offline Technical Bid at Date: Date:

@ 11:00 hours (if possible)

9 Date of on line opening of Price Bid at Date: Date:

@ 11:00 hours(if possible)

10 Validity of Bid 120 Days

11 Bank details for payment tender fee and EMD through online RTGS/NEFT in PGVCL.

Bank: SBI, AccountNo:56012001143, IFSC code: SBIN0060012,

Account Holder Name: Paschim Gujarat Vij Company Limited

Executive Engineer

Mahuva Division (O&M)

Date: Page 2 of

Sign & Stamp of the Bidder

GENERAL INFORMATIONS FOR BIDDERS

1. INSTRUCTIONS FOR TENDERING TO BIDDERS

TENDER FEES (Non Refundable & Non-transferable)

 As per circular no. GUVNL/Tech-3/1157 Date: 01-07-2023 tender fees plus GST as mentioned in

table no.1 will be paid either in cash (up to Rs.10, 000/-) at the office address specified as above in

Table No.1 or by RTGS/NEFT online only.

 The tender fees once paid for tender it will not be refunded under any circumstances or not

transferred to other bidder.

 EARNEST MONEY DEPOSIT (EMD)

 As per circular no. GUVNL/Tech-3/1157 Date: 01-07-2023 tender EMD as mentioned in table no.1

will be paid either in cash (up to Rs.10, 000/-) at the office address specified as above in table no.1 or

by RTGS/NEFT online only.

 The EMD Amount is 1 % of the Tender Estimated Cost.

 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

 EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

 If the successful bidder fails to submit a Security Deposit within 15 days from the date of LOI of the

contract or fails to sign the contract agreement then the EMD amount will be forfeited in favor of

PGVCL without any notice or and action for “Stop deal” will be initiated as decided by tender inviting

 No interest will be payable by the PGVCL on the above Deposit.

 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy Resolution

No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be

produced/attached in place of EMD documents as per the Tender Terms and Conditions.

 Security Deposit:

 Security deposit will be accepted in Cash if the amount is less than Rs.10000/- and, if the amount is

more than Rs. 10000/- then will be payable by Banker’s Cheque/NEFT/RTGS from Nationalized

/Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be

acceptable. DD should be drawn on any Nationalized/ Scheduled banks in favor of Paschim Gujarat

Vij Company Ltd. payable at Mahuva or by Bank guarantee from any Nationalized/Scheduled

Nationalized bank decided by Government of Gujarat time to time only.

 Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders indicating

the quantity allocated to them and the security deposit amount to be deposited by them with

PGVCL. Short listed Bidders will be required to deposit the requisite security deposit within 15 days

from issuance of LOI / LOA.

 The successful Bidders will be required to deposit the requisite security deposit within 15 days from

the date of issuance of LOI / LOA of an amount equivalent to 10% of the value of the work to be

allotted to him and as mentioned in LOI / LOA.

 CORPORATE GUARANTEES NOT ALLOWED.

 No interest will be paid on the Security Deposit.

Date: Page 3 of

Sign & Stamp of the Bidder

 In the event of awarding the order of additional quantity, the successful Bidders will be required to

deposit additional Security Deposit on prorate basis within two weeks of the issuance of LOA /LOI for

the additional order quantity.

 In the event of failure to carry out work offered by successful Bidders and as accepted by them while

receiving the order within given time period, will lead to forfeiture of the SecurityDeposit up to

100% and will lead to disqualification of the bidder to transaction business with PGVCL for at least

TWO years or the time duration as may be decided by the Managing Director, PGVCL.

 Security deposit will be returned on after completion of awarded work.

 If the successful Bidders fails to pay security deposit within given time limit then the letter of intent

will stand cancelled. EMD amount will be forfeited in favor of PGVCL without any notice or and

action for “Stop deal” will be initiated as decided by tender inviting authority.

1.1 The Copy of valid Bureau of Indian Standard (BIS) license (if applicable) Or copy of application

of renewal (applied before expiry of license) of such license along with photo copy of license

(expired) and copy of money receipt / acknowledge of BIS, if license expired at the time of

bidding, duly notarized. This is mandatory wherever applicable as per technical specification /

requirement of tender documents.

1.2 Bidders are requested to submit technical bid in technical stage of tender and this is

mandatory. If bidder does not submit the technical bid, the bid shall be rejected out rightly,

despite the bidder is technically qualified & in such case price bid shall not be opened. No

further correspondence in this regard will be entertained.

2. TECHNICAL AND COMMERCIAL BID:

The technical and commercial bid shall comprise of all the technical details of the

equipment’s/stores/materials offered in accordance with the Company’s specifications/ drawings,

Guaranteed Technical Particulars and all the Annexure 1 to 15 in chronological order. The Technical

Bids of those bidders whose submission for Tender Fee & EMD, samples etc. are fulfilled, shall be

opened on line at 11:00 hrs.(11:00 A.M.) on date or next day as feasible. The name of vendors

whose bids are opened shall be put up on line same day.

 Any deviation found in Data / Details / Documents(Tender document fee, EMD, Vendor

Registration, Technical and commercial documents etc.) Of bidder, the submitted Data/

Details /Documents will be considered for evaluation.

 It is mandatory for all bidders to submit their tender/s documents in forms in scheduled

date &time. If Tender is not submitted in any form the bid shall not be considered.

 Technical Bid: Following documents are mandatory and to be in submitted to bid.

o GST Certificate

o Tender Bid With Stamp and Signature all Pages

o Proof of Online Payment of EMD and Tender Fee

o ANNEXTURE A (CERTIFICATE-A)

o Partnership Deed and Power of Attorney (if Applicable)

o MOA and AOA (if Applicable)

Bidders are requested to submit price bid (Schedule – B).This is mandatory. If price bid is not

submitted in physical form bid it will not be considered for evaluation.

Date: Page 4 of

Sign & Stamp of the Bidder

 The Price Bid must be submitted strictly as per Schedule – “B”. The time and date of opening

of the Price Bid is tentative. The “TECHNICAL” and “PRICE” Bids shall contain adequate

cross-reference wherever necessary to ensure clear and proper co-relation of the two bids

without ambiguities whatsoever.

 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

consider for the lowest party.

 PGVCL reserves the right to reject any OR all tenders without assigning any reasons

4 The quantity mentioned above is tentative. No Dispute for non-purchase or purchase of very less

quantity shall be entertained and PGVCL’s decision in this regards, shall be binding to the Bidders.

The PGVCL reserve the right to reduce the tender quantity as per their requirement at the time of

finalization of the tender.

5 Copy of GST registration no. This is mandatory.

 Tender fee (Non-refundable) plus GST as applicable notified in the tender should invariably be

paid by way of Demand Draft/ Bankers Cheque; otherwise offer will be ignored out rightly.

 Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand draft / Bankers cheque

should be in the “name of PGVCL”, payable at Mahuva.

 All the bidders shall be required to pay EMD, except those who are exempted as per Gujarat

State Purchase Policy-2016, vide industries & Mines Department, GoG Resolution No.

6 DELIVERY PERIOD:

 SAMPLE: One (01) Nos. samples of tender item/s (for each item) are required to be submitted.

The submission of sample/s of offered item is mandatory when called. Order will be given if

sample approved by component Authority. To: The Deputy Engineer, Divisional Store Office,

Paschim Gujarat Vij Company Ltd., Power House Compound, Station Road, Mahuva-364290.

 The delivery period of the material (tender item) against this tender shall be completed within

15 days (Single Lot) from the Date of Purchase Order (P.O.) Approved from the Component

 The successful bidder/s has to (i) Pay the security deposit amount within 15 days from the date

of receipt of LOA and (ii) Execute the agreement within 20 days from the date of receipt of

letter of acceptance (LOA).

 However, the bidder/s has to submit drawings & Proto inspection offer 21 days &10 days

respectively prior to date of completion of commencement period, wherever applicable.

 Further, before commencing the supply, the submission of type test reports shall have to be

 PGVCL may short close the orders in case of various reasons Viz. changes in Budgetary

Provision, Amendment in Indian Standard, policy change by Central/State Govt., if beneficiary

not available etc.

 In case of deferment in delivery, supplier should be intimated in writing well before two

months. Other text matter & condition of Clause No.23 of commercial Terms and Conditions

shall remain unchanged.

Date: Page 5 of

Sign & Stamp of the Bidder

If the goods, stores and equipment found defective due to bad design or workmanship the same

should be repaired or replaced by you free of charge if reported within 18 months of their receipt at

site or 12 months from the date of commissioning of equipment whichever is earlier.

The successful supplier will be responsible for the proper performance of the equipment /

materials for the respective guarantee period.

If, the Company during the procurement process, observes or suspects any activity on the part of

bidders or obtains any knowledge which indicates the existence of cartel formation amongst

the bidders or apprehends the possibilities of cartel as defined under The Competition Act,

2002, the Board of the Company being a government Company involved in public procurement

work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any

manner deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act

/other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole is creation.

9 Bidders are requested to submit details of Annexure-B in technical stage and this is mandatory. If

bidder does not submit the Annexure-B (By clicking for I / We accepts above undertaking), the bid

shall be rejected out rightly, despite the bidder is technically qualified & in such case price bid

shall not be opened. No further correspondence in this regard will be entertained.

10 The bid (EMD Cover Document) which is not opened due to any reason/s in that case the physical

bid may not be returned to the bidder (at discretion of PGVCL).

11 The bidders are requested to submit their bids by on line through our service provider M/s(n)

Code Solutions before one day of the due date to avoid complication / dispute at later stage.

12 Bidders are informed that their employee authorized in writing will only be allowed as their

“Authorized Representative” for all purpose to deal with PGVCL in respect of this Tender. Non-

employee cannot deal/should not be allowed to deal with the Company.

13 SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

The Supplier shall submit the Security Deposit to cover execution period by Demand Draft within

15 days from the date of issue of Letter of Acceptance.10% of the contract value in the form of CTS

Demand draft to cover Execution period.

It should be valid till the completion of Guarantee /Warrantee period including additional one

14 VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of opening of

technical bids.

15 The tender item/s supplied shall be confirming to Indian Standard Specification and also with

ISI marking and even after inspection of the lot, if the materials received at site is found without ISI

marking, the lot shall be rejected and no further correspondence shall be entertained in this regard.”

16 It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to

provide goods & services for the ultimate benefit of the society and Nation. PGVCL management

desires to have an integrity pact attached herewith to be confirmed by bidder. However this

document is voluntarily and does not have any legal binding.

17 Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned for

business dealing / black listing.

18 The list of indicative reasons for placing the firm in a Stop deal / banned for business dealing /

blacklist are as under.

A Firm will be placed in a Stop deal / banned for business dealing, if the Firm –

 Has submitted fake, false or forged documents/certificates,

Date: Page 6 of

Sign & Stamp of the Bidder

 Has revised/withdrawn price bid after opening of Techno-commercial bid, until and unless it is

 Has tampered with the stipulated tendering procedure.

 Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions,

 Has committed breach of contract or has failed to perform a contract or has abandoned the

 Has failed to provide suitable expertise for the work as per prescheduled programme.

 Has failed to submit all the necessary test reports / documents within time schedule / as per

company’s time limit as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed

subject to submission of type reports / documents to the firm.

 Has indulged in construction and erection of defective works.

 Has supplied inferior quality / defective materials and refused to replace with stipulated time

frame as specified by the company.

 Has substituted materials in lieu of materials supplied by the Company or has not returned or

has short returned or has unauthorised disposed of materials / documents/ drawings/ tools or

plants or equipment supplied by the Company.

 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage,

 Has unauthorised obtained official company information or copies of documents, in relation to

the Tender/ Contract.

 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

 Has parted with, leaked or provided confidential/ proprietary information of the Company

given to the firm only for its use (in discharge of its obligations against an order) to any third

party without prior consent of the Company.

 Any other ground for which in the opinion of the Company makes it undesirable to deal with

 In case the State Government directs the Company to place a firm in stop dealing/ banned for

business dealing / black listing.

19 Effect of putting a firm for Stop dealing / Banned for business dealing:-

 The proprietor / all the partners / directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing/ blacklist.

All the firms / Company where such proprietor / partners / directors involve or participating as

proprietor / partners / directors, such firms / Company shall also be considered for stop deal /

banned for business dealing / black list.

 Once the name of the firm and / or proprietor / partners / directors of the firm appears in the

list of Stop dealing / Banned for business dealing / black list in any Company of GUVNL and its

Subsidiary Companies.

 No enquiry shall be issued to a firm.

 No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be

 Action to be taken, when a firm and / or proprietor / partners / directors of the firm is put on

Stop dealing / Banned for business dealing / blacklisting by GUVNL or any of its subsidiary

Companies, during tender process.

 Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified

Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical

Date: Page 7 of

Sign & Stamp of the Bidder

 After opening Technical bid but before opening the price bid, the price bid of the Firm should

not be opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

 After opening of price bid, the offer of the Firm should be ignored and will not be further

evaluated. The Firm will not be considered for issue of order even if its price is the lowest. In

this situation, the next lowest bidder shall be considered as L1.

 The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no outstanding

dues recoverable from the firm.

 If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one Company and

is already executing work and/ or Letter of Acceptance/purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work / supply.

 The amount of EMD/ SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee

shall be encased and appropriated.

 When a Firm is put on Stop dealing/ Banned for business dealing/ blacklist, all the

manufacturing works / units of the Firm shall be on Stop dealing/ Banned for business dealing/

blacklist for GUVNL and its Subsidiary Companies & for all Services of the Firm.

 If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing/ blacklist. The Managing Director of the concerned

Company may however, if he considers it to be in the interest of the Company, remove the ban

in respect of any specific Service / Supply, for his Company only.

 Every bidder should, at the time of submission of bid, give a declaration that bidder and/or

proprietor/ partner/ director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it‟s any Subsidiary Companies

20 Negotiation and Price matching:-

 If the Company feels that there is lack of serious competition, or any other valid reasons, the

Company may negotiate with the L-1 New and lowest Regular Categories.

 If more than one firm is to be considered for placement of order, then New Supplier has to

match price with L-1 Supplier and Regular Supplier has to match with L-1 Regular Supplier, as

the case may be, who is technically acceptable.

 The firm, who has submitted their consent for price matching with Regular/ New L-1 bidder, as

the case may be, for allotted quantity shall only be considered for placement of order. The

consent for price matching with reduction in quantity shall not be considered for placement of

 If an order is under execution by a Firm placed by the Company and in the meanwhile Tender is

invited for the same item by same Company or by other Company on behalf of them, and the

rates received/ negotiated in this subsequent Tender from same Firm are lower than the rates

at which the current order is placed, then the lower rates shall apply for the balance quantity

of the order under execution, subject to the condition that the technical specifications remain

unchanged and the delivery schedule of the order is already completed.

21 In order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch

Instructions are already issued, the Gujarat based Suppliers and out of Gujarat based Suppliers

shall arrange the transportation so as to receive the materials at Mahuva Divisional Stores within

15 days respectively, from the date of issue of Dispatch Instructions. If materials are not received

at Divisional Stores within 15 days, as the case may be, from the date of issue of Dispatch

Date: Page 8 of

Sign & Stamp of the Bidder

Instructions, special penalty charges shall be recovered at 0.5% plus GST as applicable per Week

or part thereof, maximum up to 3% plus GST as applicable of the Dispatch Instructions

consignment value.

22 Evaluation: Cl. No 04 of Commercial Terms & Condition of tender is modified as under: No price

preference shall be given on any account. All Tenders shall be evaluated on unit firm Price End

Cost with GST and Cess as applicable basis unless otherwise mentioned in the Tender documents.

If the Tender is invited with Total Owing Cost (TOC) clause, the evaluation shall be done

accordingly. For the same, the bidders have to give detailed breakup of the End Cost.

Cl. No 07 of Commercial Terms & Condition of tender is modified as under: Prices quoted should

be FIRM and on F.O.R. Destination basis (i.e. any of the stores of COMPANY in Gujarat). However, the

Tenderer should indicate in the Schedule– “B” (i.e. Price Bid), the break-up of Total Unit F.O.R.

Destination Price and Total Unit End Cost with GST and Cess as applicable stating the Unit Ex-works

price, freight, packing & forwarding charges, Insurance Charges, GST and Cess as applicable

separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate (i.e. price)

mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer

himself. In no case additional amount towards GST or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.Also, please mention separate applicable

HSN / SAC Code and rate of GST and Cess as applicable for each item of Goods/Service. If not

specifically mentioned then COMPANY will have the option to take the prices as exclusive of taxes

and duties at maximum higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in tender in the format given i.e. (Schedule-B). The price bid

submitted in physical mode shall not be considered. The Tenderer should invariably indicate the total

unit end cost price considering all their costs/ calculations in the Price bid itself for each item and all

sub-items if any. This is a must. Cost components hidden / furnished elsewhere will not be

considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods /

services from the relevant declared / registered place of supply only.

24 Cl. No.15 of Commercial Terms & Condition of tender is modified as under: Goods and Service

Tax (GST) : The F.O.R. Destination prices are excluding GST and Cess as applicable which will be

paid extra on a given taxable goods and/or services within the original contractual delivery period.

 The amount and% of GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act,

GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT

Act, 2017and all related ancilliary legislations).

 You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without COMPANY making any specific Claim, for

the same, either from the Department or from you.

 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

Date: Page 9 of

Sign & Stamp of the Bidder

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to be

borne by the tenderer. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the

supplier / contractor.

 Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor

within the stipulated time limit.

 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL‟s statutory variation clause shall apply.

 GST-TDS as per GST, if applicable will be deducted from bill.

 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to COMPANY from time to time.

25 Cl. No. 16 (Sales Tax/VAT), Cl. 17 (Octroi) & Cl. No. 36of Commercial Terms & Condition of tender

is considered as deleted.

26 In cl. No. 20 (Payment terms) & Cl no. 26 (Extension in Contractual delivery date) of commercial

terms & condition where ever “Taxes & duties” shown is read as GST and Cess as applicable.

Following para is added in Cl no. 26 (Extension in Contractual delivery date) (d) In case Supplier /

Contractor has opted for Composition Scheme under GST, no increase in price on account of any

statutory increase in GST and Cess as applicable shall be admissible after the original contractual

27 PENALTY FOR LATE DELIVERY:

 Penalty shall be @ 0.5% per Week or part thereof plus GST on delayed portion subject to

maximum 10% plus GST of the delayed portion Order Value (End Cost with GST and Cess as

applicable) in case of supply only, whereas in case of Projects, the ceiling shall be with

reference to total contract value with GST and Cess as applicable of the project (Supply +

Erection + Civil). For calculating the delayed portion, date of actual receipt of material at store

shall be considered.

 In order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch

Instructions are already issued, the Gujarat based Suppliers and out of Gujarat based Suppliers

shall arrange the transportation so as to receive the materials at respective Consignee’s Stores

within 15 days respectively, from the date of issue of Dispatch Instructions. If materials are not

received at Stores within 15 days days, as the case may be, from the date of issue of Dispatch

Instructions, special penalty charges shall be recovered at 0.5% per Week or part thereof plus

GST as applicable, maximum up to 3% plus GST as applicable of the Dispatch Instructions

Date: Page 10 of

Sign & Stamp of the Bidder

consignment value. For COMPANY looking to the nature of products / materials the 15 days‟

limit may be suitably modified with concurrence of respective Managing Director.

28 TERMINATION OF CONTRACT of commercial Terms and Conditions of tender is replaced as under:

Further, “COMPANY reserves the right to terminate the Contract (i.e. Purchase order) at any time,

without assigning any reasons, whatsoever, by giving a Notice of termination of the Contract.

Suppliers will not be entitled for any compensations / damages / losses, whatsoever, on account

of such termination of the Contract.

29 DELAYED AND LATE TENDERS:-

No tender shall be accepted / opened in any case which are received after due date and time of

the receipt of tender irrespective of delay due to postal services or any other reasons and pgvcl shall

not assume any responsibility for late receipt of tender. Any correspondence in this matter will not

be entertained.

30 The tenderers must ensure that all the relevant documents / papers submitted with the tender

should be serially numbered, properly bounded / tied together and properly documented. This

must be adhered to.

31 Tenderer should invariably fill up all the details of all the Annexure including the prices in on line

Annexure of this tender. This is mandatory. Also all the Annexure should be duly signed by

authorized signatories with their rubber stamp and along with Company’s Rubber (Round) seal /

stamp affixed on each paper in each copies submitted with physical documents.

32 In case, if any bidder has submitted false information/Data/Documents against this tender,

PGVCL shall exercise its discretionary power to take action like Periodic/Permanent stop

deal/Cancellation of Vendor Registration/Forfeit EMD and reject Bid/Forfeit the performance

guarantee towards execution (security deposit) /Forfeit the performance guarantee towards

Guarantee period, or any other action decided by PGVCL. No any correspondence will be entertained

in this regard. However, the decision of PGVCL shall be final and binding to tenderer.

33 Refund of Security Deposit:

The Security Deposit furnished by the successful bidder shall be refunded only after the

satisfactory completion of the entire supply order and expiry of the stipulated guarantee/warranty

period of the supplied items. The supplier shall remain responsible for rectification/replacement of

any defects noticed during the guarantee/warranty period. The Security Deposit will be released only

after certification by the competent authority that the supplies have been completed satisfactorily,

the guarantee/warranty period has expired without any pending claims, and no dues, recoveries, or

liabilities remain outstanding against the supplier. The department reserves the right to withhold or

adjust the Security Deposit against any losses, damages, or recoveries arising due to non-

performance, defective supply, delay, or breach of contract."

Executive Engineer

PGVCL Division Office

Date: Page 11 of

Sign & Stamp of the Bidder

PASCHIM GUJARAT VIJ COMPANY LIMITED

DIVISION OFFICE MAHUVA

Name of the Tender: E-Tender for Purchase M&F Contacts for AB Switch under Mahuva Division.

Sr Description of Materials Qty Party’s Rates per

No Unit SET(Rs.) (without

M&F Contacts for AB Switch NO. As per requirement

Delivery @Mahuva Divisional Store. Tender Amount 3,00,000/-

Note:(1) Above rates are excluding GST.

(2) Order Amount is not more than tender amount.

(3) Delivery to be done @ Mahuva Divisional Store & you have to bare all expense like

transportation & other expenses.

(4) All risks regarding delivery of goods is to be levied on contractor.

Executive Engineer

PGVCL Division Office

Date: Page 12 of

Sign & Stamp of the Bidder