Sanitary Napkins Vending Machines (Q3) MSE Exemption for Years of Experience and Turnover No Startup Exemption for Years of Experience and Turnover No Bid to RA enabled Yes RA Qualification Rule H1-Highest Priced Bid Elimination ITC available to buyer Yes Type of Bid Two Packet Bid Time allowed for Technical Clarifications during technical evaluation 2 Days Inspection Required (By Empanelled Inspection Authority/Agencies pre- registered with GeM) Yes Inspection to be carried out by Buyers own empanelled agency Yes Type Of Inspection Post Dispatch Bid Number ( ) : GEM/2025/B/5951228 Dated : 15-02-2025 Bid Document 1/7 Name of the Empanelled Inspection Agency/Authority Board of Officers Auto CRAC Days 30 Evaluation Method Total value wise evaluation Arbitration Clause No Mediation Clause No Bid Details EMD Detail Required No ePBG Detail Required No MII Purchase Preference MII Purchase Preference No MSE Purchase Preference MSE Purchase Preference Yes 1. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order

Sanitary Napkins Vending Machines (Q3) MSE Exemption for Years of Experience and Turnover No Startup Exemption for Years of Experience and Turnover No Bid to RA enabled Yes RA Qualification Rule H1-Highest Priced Bid Elimination ITC available to buyer Yes Type of Bid Two Packet Bid Time allowed for Technical Clarifications during technical evaluation 2 Days Inspection Required (By Empanelled Inspection Authority/Agencies pre- registered with GeM) Yes Inspection to be carried out by Buyers own empanelled agency Yes Type Of Inspection Post Dispatch Bid Number ( ) : GEM/2025/B/5951228 Dated : 15-02-2025 Bid Document 1/7 Name of the Empanelled Inspection Agency/Authority Board of Officers Auto CRAC Days 30 Evaluation Method Total value wise evaluation Arbitration Clause No Mediation Clause No Bid Details EMD Detail Required No ePBG Detail Required No MII Purchase Preference MII Purchase Preference No MSE Purchase Preference MSE Purchase Preference Yes 1. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order

2012 dated 23.03.2012 issued by Ministry of Micro

Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the Purchase preference

the bidder must be the manufacturer/OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services

the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted

while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% (Selected by Buyer) of margin of purchase preference/price band defined in relevant policy

such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order

2012 and Public Procurement (Preference to Make in India) Order

2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted. 2. Inspection of Stores by Nominated Inspection Authority/Agency of buyer or their authorized representatives An independent third party Professional Inspection Body can help buyer in mitigating buyer’s risk with pre- dispatch/post-dispatch inspection in order to ensure that equipment

components

solutions and documentation 2/7 conform to contractual requirements. The buyer has a right to inspect goods in reasonable manner and within reasonable time at any reasonable place as indicated in contract. Inspection Fee/Charges (as pre-greed between buyer and Inspection Agency) would be borne by the buyer as per their internal arrangement but may be recovered from the seller if the consignment failed to conform to contractual specification and got rejected by the Inspection Officer .If so requested and accepted by the seller

initially seller may pay for inspection charges as applicable and get the same reimbursed from buyer if consignment accepted by the Inspecting Officer . For reimbursement seller has to submit proof of payment to Inspection Agency. Seller/OEM shall send a notice in writing/e-mail to the Inspecting officer/inspection agency specifying the place of inspection as per contract and the Inspecting officer shall on receipt of such notice notify to the seller the date and time when the stores would be inspected. The seller shall

at his own expenses

afford to the Inspecting officer

all reasonable facilities as may be necessary for satisfying himself that the stores are being and or have been manufactured in accordance with the technical particulars governing the supply. The decision of the purchaser representative/inspection authority regarding acceptance/rejection of consignment shall be final and binding on the seller. The Seller shall provide

without any extra charge

all materials

tools

labour and assistance of every kind which the Inspecting officer may demand of him for any test

and examination

other than special or independent test

which he shall require to be made on the seller's premises and the seller shall bear and pay all costs attendant thereon. The seller shall also provide and deliver store/sample from consignment under inspection free of charge at any such place other than his premises as the Inspecting officer may specify for acceptance tests for which seller/OEM does not have the facilities or for special/independent tests. In the event of rejection of stores or any part thereof by the Inspecting officer basis testing outside owing to lack of test facility at sellers premises

the seller shall

on demand

pay to the buyer the costs incurred in the inspection and/or test. Cost of test shall be assessed at the rate charged by the Laboratory to private persons for similar work. Inspector shall have the right to put all the stores or materials forming part of the same or any part thereof to such tests as he may like fit and proper as per QAP/governing specification. The seller shall not be entitled to object on any ground whatsoever to the method of testing adopted by the Inspecting officer. Unless otherwise provided for in the contract

the quantity of the stores or materials expended in test will be borne by seller. Inspecting officer is the Final Authority to Certify Performance/accept the consignment. The Inspecting officer’s decision as regards the rejection shall be final and binding on the seller. The seller shall if so required at his own expense shall mark or permit the Inspecting officer to mark all the approved stores with a recognised Government or purchaser's mark. 3. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However

H-1 will also be allowed to participate in RA in following cases: i . If number of technically qualified bidders are only 2 or 3. ii . If Buyer has chosen to split the bid amongst N sellers

and H1 bid is coming within N. iii . In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1. iv . If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1 v . If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1 If buyer has mentioned MSE purchase preference in ATC then service provider is required to upload MSE certificate of the corresponding service category for buyer’s evaluation. Sanitary Napkins Vending Machines ( 10 pieces ) Technical Specifications * As per GeM Category Specification 3/7 Specification Specification Name Bid Requirement (Allowed Values) GENERAL Type of machine Automatic Type of fitting Wall Mountable Color Blue Operating features Free vending Multiple coins accepted No Multiselection of Napkin type No Number of selection options 3 Accessibility for free vending utility service Token Type of loading Spiral Maximum Storage Capacity (Nos)(Nos) 50-75 FUNCTIONAL FEATURES Material of the outer body Mild Steel(MS) Built-in charger Yes Mode of function Stand alone Operating Power source Electronic Battery Backup available Yes Battery Backup time (hrs) 6-10 Power Consumption(Watt) 8 DIMENSIONS Width (mm) 200-400 Depth (mm) 200-400 Height (mm) 500-800 Weight (kg) 10-20 Thickness of SS/MS sheet (mm) 1.2 Thickness of FRP/Plastic sheet (mm) 1-2 PACKING Type of Packing Cartoon Box CERTIFICATIONS Certification Available BIS Input Tax Credit(ITC) (( )) and Reverse Charge(RCM) ( ( )) Details 4/7 ITC on GST ITC on GST Cess 100% 100% Consignees/Reporting Officer and Quantity S.No. .. .. Consignee Reporting/Officer Address Quantity Delivery Days 1 *********** ***********NILGIRIS 10 30 Buyer Added Bid Specific Terms and Conditions 1 . Generic Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower)

subject to the maximum of quoted GST %. 2 . Generic Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only. 3 . Generic While generating invoice in GeM portal

the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST. 4 . Buyer Added Bid Specific ATC Buyer Added text based ATC clauses All Sellers are requested to read the specification and instructions carefully before quoting. All Sellers are requested to kindly upload the compliance statement that the subject store/item will be sup plied as per consignee's/buyer's specification.