Disposal of Waste Oily Sludge from various Sites/Installations to Recycler/Re-processor for Block: CB-ONN-2000/1, CB-ON/2 (RFPSC) and CB-ONN-2002/3

Section – V : Model Contract & General Terms and Conditions

Attachment 1: Acknowledgement

Attachment 2: Proforma confirming No exceptions deviation taken

Attachment 3: Bid Bond format for BG (Bid Bond Exemption available)

Attachment 4: Performance Bank Guarantee

Attachment 5: List of Banks for providing Bank Guarantee

Attachment 6: Bid Evaluation Criteria (Bidder’s Eligibility Criteria, Technical Bid

Evaluation Criteria and Commercial Evaluation Criteria)

- Exhibit B: Self- Declaration Cum Undertaking that the Bidder shall not

be on holiday list/ black-listed by GSPC or any of the Group

Companies of GSPC.

- Exhibit C: Checklist with Details for Submission of Documents for Bid

Evaluation Criteria.

- Exhibit D: Self- Declaration Cum Undertaking

- Exhibit E: Self Declaration and Conformation.

Annexure 1: Cut-Out Slip for Bid Bond

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 4 of

SECTION – I: INVITATION TO BIDDERS

Gujarat State Petroleum Corporation Limited

GSPC Bhavan, 3rd Floor, Behind Udyog Bhavan, Sector-11, Gandhinagar - 382 010, Gujarat, India

REQUEST FOR QUOTATION (“TENDER DOCUMENT” or “BID”)

Gujarat State Petroleum Corporation Ltd. (hereinafter referred to as “GSPC) as an Operator in onshore

Blocks namely: CB-ONN-2000/1 (Ahmedabad Block Old & RFPSC), CB-ON/2 (Tarapur Block Old

& RFPSC), CB-ONN-2002/3 (Sanand Miroli Block) and CB-ONN-2003/2 (Ankleshwar), in Gujarat,

under the Production Sharing Contract (PSC) with the Government of India. GSPC on behalf of the

consortium members of the above-mentioned onshore block respectfully solicits your Bid for Disposal

of Waste Oily Sludge from various Sites/Installations to Recycler/Re-processor in CB-ONN-

2000/1, CB-ON/2 (RFPSC) and CB-ONN-2002/3 Blocks in Gujarat.

Outlined hereinafter, is a comprehensive Bid package that you are requested to go through carefully.

Your bid must be in compliance with the requirements, specifications, and other applicable attachments,

including Company’s terms and conditions. Exceptions/deviations pertaining to any of the above must

be clearly asked through pre-bid clarification from Company. No exceptions/deviations, including those

pertaining to Clauses affecting prices shall be entertained. In case of no exceptions-deviations to the

tender terms, Bidders must submit the “No Exceptions Deviation Form (Attachment-2) duly stamped and

signed” confirming unconditional acceptance to the terms and conditions of the Tender document.

Evaluation of Bids for awarding the contract, while weighting price substantially, will be based on the

most advantageous offer reflecting a combination of price, quality of equipment and personnel,

acceptable delivery, warranty, service, and a commitment to ensure on-time delivery and quality service.

GSPC reserves the right to cancel the tender process, abandon the supply/services, or issue another

tender for identical or similar supply/services or, to reject or accept, in whole or in part, any Bid, waive

formalities in the bidding process, or to negotiate Contract terms with any individual firm when such is

deemed by GSPC to be in its best interest. GSPC will be under no obligations to provide reasons for

accepting or rejecting a Bid.

The Bidders Response Acknowledgment Form (as indicated in Attachment-1) must be completed and

returned email transmission / Scanned copy within two (2) working days of receipt of Bid package. This

is to alert GSPC about the total number of expected responses, and to ensure that Bidders received the

Bid package. If a Bidder does not intend to submit a Bid he should so state in the Bidders Response

Acknowledgment (see attachment-1).

Tender Fee: NO TENDER FEE.

Bid Bond: Bidders are required to furnish Bid Bond for each Part for an amount / exemption as

mentioned in Attachment-6 (bid evaluation criteria). Bid Bond is required to be furnished as per

attached format, Attachment 3. Bid Bond shall be returned to all bidders after one month of completion

of the tendering process.

Tender, pre-bid clarifications/corrigendum and other Tender related information shall be uploaded on

the website as well as on (n)procure portal on a regular basis. Bidders are required to refer to our

website www.gspcgroup.com on a regular basis for this tender.

Non-compliance with the bidding instructions, except as permitted by the Bid and/or late arrival of your

Bid shall result in your Bid not being considered.

Sincerely Yours,

for Gujarat State Petroleum Corporation Ltd.

Mr. Amitabh Ranjan-Sr. VP (C&P/E&C/M&L )

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 5 of

INSTRUCTIONS TO THE BIDDERS

2.1 General Instructions

2.1.1 Transfer of Bidding Document: The Bidding document is not transferable.

2.1.2 Cost of Bidding: The Bidder shall bear all costs associated with the preparation and submission

of its bid, and COMPANY will in no case be responsible or liable for those costs, regardless of

the conduct or outcome of the bidding process.

2.1.3 Validity of bid shall be 180 days from the bid closing date.

2.1.4 Language and signing of Bid: The bid prepared by the bidder and all correspondence and

documents relating to the bid exchanged between the Bidder and the Company shall be written

in English Language only. Supporting documents and printed literature furnished by the Bidder

may be in another language provided they are accompanied by the accurate translation of the

relevant passage in English, in which case for purpose of interpretation of the bid, the

translation shall prevail.

2.1.5 Company retains the right to modify the terms of the Bid, Model Contract or any of the

sections/attachments/formats at any time prior to the Bid Due date.

2.1.6 Bidders must review the Technical Specifications, Scope Document and ensure that the

equipment/materials/ services being offered are as per specifications and scope prescribed in

this document Company retains the right to modify the terms of the Bid, Model contract or any

of the sections/attachments/formats at any time. Bidder must review the Contract / Terms &

Conditions before providing details on the Commercial Part as specified in this tender

document. Bidders shall be deemed to have understood and taken into account all the terms

and conditions prescribed in the contract.

2.1.7 Bidder must review the Contract before providing details on the Commercial Part as specified

in this TENDER DOCUMENT. Bidders shall be deemed to have understood and taken into account

all the terms and conditions prescribed in the contract. Any clarifications must be clarified

through pre bid clarification from the company. No exceptions/deviations, including those

pertaining to Clauses affecting prices shall be entertained. Bidders must submit the “No

Exceptions Deviation Form (Attachment-2) duly stamped and signed”. In case of non submission

of Attachment – 2, it is understood that bidder has not proposed any exception/deviation and

has unconditionally accepted and agreed to comply with all terms and conditions of the tender

without variation or modification.

2.1.8 Bids from agent / agent’s representatives will not be accepted, unless backed by valid Letter of

2.1.9 Bids submitted by fax will summarily be rejected.

2.1.10 Once a Bid is submitted no changes will be permitted to be made by the Bidder except in

relation to clarifications sought by Company on the Bid.

2.1.11 Bidders should indicate in their proposal the legal entity which will be executing the Contract.

The Bid shall be duly signed and sealed by the Executive Officer / or the Authorized

Representative of the Bidder’s Organization/Company.

2.2 Specific Instructions

2.2.1 The Bidders Response Acknowledgment Form (as indicated in Attachment -1) must be

completed and returned via Email within three (03) working days of receipt of Bid package.

This is to alert Company about the total number of expected responses.

2.2.2 Bidders will submit the Bid form in its entirety and no alterations will be made to the form or

the wording therein. The Bid form will be signed by a duly Authorized Officer or Representative

of the Company/Organization.

2.2.3 Bidders must seek clarifications to the any query with respect to the tender document atleast

5 (five) days before the Bid Due Date.

2.2.4 The Bidders shall make available the services/material/equipment as specified in the Scope of

Work of this Tender.

2.2.5 The proposal must be filled in completely and all pricing shown as required. It shall be inclusive

of the cost of all associated aspects of the supply/services including but not limited to Testing,

Witnessed Inspections, Painting, Documentation, Drawings, Data. Certification, Manuals,

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 6 of

Instructions, Preservation and Protection Materials, or as called for in the Technical

specification and Scope document etc.

2.3 Submitting of Bids

2.3.1 Bids shall be submitted on (n)Procure portal as per terms and conditions of this tender

• Bidder is required to submit all documents for their qualification of BEC mentioned in this

tender document (Attachment – 6) and upload the same along with bid on (n)Procure portal.

2.3.2 A two-bid system shall be followed, i.e.

1. “Technical Unpriced Bid” and

2. “Commercial Price Bid”.

The bids has to be submitted online on (n)Procure portal as per clause-2.3.1 of ‘Instructions to

Bidders”. It is to be noted by the bidder that GSPC shall accept bids through (n)Procure portal

only. No physical bid shall be accepted.

SUBMITTING OF BIDS MUST BE ONLY ONLINE THROUGH ONLINE THROUGH THE PORTAL OF –

(n) CODE SOLUTIONS, A Division of Gujarat Narmada Valley Fertilizer Company Ltd.

Email: [email protected]

Web: www.ncodesolutions.com; https://www.nprocure.com (TO BE OPENED IN

“IEXPLORE.EXE” ONLY)

You may also contact Representative of: (n) Code Solutions: Toll Free No.7359 021 663,

023 1663 for any assistance for online submission of the Bid.

Contact details: (Grievances), Email: [email protected]

NOTE: BIDDERS WHO ARE NOT REGISTERED WITH (N) CODE SOLUTIONS MUST

IMMEDIATELY VISIT THEIR WEBSITE: https://www.nprocure.com (to be opened

in “iexpore.exe” only) AND UNDERSTAND THE PROCESS & TIME REQUIRED TO

REGISTER AND IMMEDIATELY PROCEED TO REGISTER TO ENABLE THEM TO

TIMELY SUBMIT THEIR BIDS.

BIDS SUBMITTED ONLINE ON THE PORTAL OF (N) CODE SOLUTIONS SHALL ONLY BE

Only Bid Bond, Demand Draft, Bank Guarantee, Authorization letter can be submitted in sealed

envelopes in original on or before the due date.

2.3.3 Submission of Bid Bond:

- Bidder can exercise an option to submit the Bid Bond to GSPC’s account by RTGS as per

details in Attachment-6 Bid Evaluation Criteria attached hereto:

Account Name GSPC LTD CB-ONN 2000/1 AHMEDABAD JV ACCOUNT

IFSC code HDFC0000006

Account Type Current

Name of the Bank HDFC Bank

- Bank charges or any other charges if any shall be payable and borne by Bidder only.

- Bidder to submit Bid Bond and the details of the transactions to be submitted by mail to

Emails ID: [email protected] [email protected]. Bidder is also required to upload the copies

of transactions on (n)Procure portal while submitting their technical bids.

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 7 of

- If bidder opt for submitting Bid Bond by mode of Demand Draft / Bid Bond Bank Guarantee

format then physical original of the same to be couriered to the GSPC office address as

mentioned in Annexure-I, before the due date & time and the copies of same with details

are also required to be uploaded in the Technical Bid, on the (n)Procure portal. Bidder is

required to inform through email about the details of Bid Bond.

- If a Bidder does not intend to submit a Bid, he should so state in the Bidders Response

Acknowledgment (see attachment-1). The Bid Bond, without prejudice to any other

available remedies, shall be forfeited if:

a) The Bid is revoked during its validity period or;

b) The prices are changed unilaterally by the Bidder after the Bid opening and during

validity of the Bid or,

c) The Bidder do not follow the instruction given in this tender document or,

d) GSPC accepts the Bidder's Bid and the Bidder refuses to accept the Work Order /

Letter of Award (LOA) or fails to enter into the Contract after the Work Order / LOA

is issued to such Bidder or,

e) The successful Bidder fails to submit Performance Bank Guarantee within the

specified period in accordance with the format provided in the

Tender/RFQ/Inquiry document; or

f) Seeks Variation or modification to the agreed terms and conditions or,

g) Tries to influence GSPC on bid evaluation, bid comparison or decision to award the

Exemption of Bid Bond:

- BIDDER(s) eligible for exemption from payment of bid bond, as per Government of Gujarat

rules, shall submit any of the below mentioned certificate/ proof/ document, valid as on the

last date of bid submission, to substantiate the eligibility for exemption along with their bid

within the bid submission deadline:

- Micro, Cottage and Small Enterprise having a registration number under -

• Central Store Purchase Organization (CSPO) or

• National Small Industries Corporation (NSIC)

• Udyam Registration

• Director General of Supply and Disposal

- Any other specific type of firms exempted as per the Procurement Policy of Government of

- Exemption cannot be availed by:

• Firms registered as ‘Medium’ Enterprise under the Ministry of MSME (as per

Udyam registration)

• Traders/ distributors/ sole agent.

2.3.4 The “Technical Un-priced Bid” of the Bidder along with Bid Bond will be opened and shall be

evaluated first. If the offer is technically acceptable; has provisions or acceptable alternatives

to the requirements specified in the Tender; and conforms to other non-commercial

requirement as may be decided by Company, then the “Commercial Priced Bid” will be opened

and evaluated further.

2.3.5 In the “Technical Unpriced Bid”, the bidder is required to submit upload all the information /

documents as per the “Bid Evaluation Criteria” & its exhibits (Attachment – 6) which would

include compliance with Technical Specifications, and all Price information should be left blank.

The Commercial part should be a comprehensive package, which should include all Price

2.3.6 Bidder must review the Contract before providing details on the Commercial Part as specified

in this TENDER DOCUMENT. Bidders shall be deemed to have understood and taken into

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account all the terms and conditions prescribed in the contract. Any clarifications must be

sought through pre-bid clarification from the company. No exceptions/deviations, including

those pertaining to Clauses affecting prices shall be entertained. Bidders must submit the

“No Exceptions Deviation Form (Attachment-2) duly stamped and signed”. In case of non-

submission of Attachment–2, it is understood that bidder has not proposed any

exception/deviation and has unconditionally accepted and agreed to comply with all terms and

conditions of the tender without variation or modification.

2.3.7 Deadline for Submission of Bids

 Envelope super scribed with Annexure -1 Cut-Out Slip for Bid Bond must be received by

the Company at the address specified therein not later than the prescribed due date and time

in the Invitation letter & Tender/RFQ document.

 Technical bid and Commercial bid to be uploaded in the entirety on the (n)Procure portal

before due date & time. (No physical documents to be submitted except for Bid Bond if

submitted in the form of DD & Bank Guarantee and authorization letter)

 The Company may at its discretion extend the deadline for the submission of Bids by

amending the bidding documents in which case all rights and obligations of the Company &

bidders previously subject to the deadline will thereafter be subject to the deadline as

2.3.8 Late Bids

Company reserves the right to reject / accept the bid submitted after the deadline for

submission of bids prescribed by the company pursuant to Clause 2.3.7

2.3.9 Bid Validity Period

The Bidders quotation shall be valid for acceptance for a period of 180 (One Hundred and

eighty) days from the Bid Due Date. The company, however reserves the right to seek such

extensions of the validity period as may be required. In the event of extension of the validity

period of the Bidders quotation, all other terms and conditions including the provisions relating

to Bank Guarantee shall also continue to be valid for the period of such extension and the Bidder

shall duly make efforts to ensure that this is complied with and shall bear any costs in this

regard. Further in the event of negotiations initiated by the Bidder the quotation should

automatically be extended for another 30 days or till the negotiations are completed and the

Contract is signed. This shall be an important criteria for qualification and bids not meeting

with this requirement may be summarily rejected.

2.4 Bid Bond and Technical proposal requirements: This stage shall contain the following

documents as mentioned in the tender:

 Attachment 1: Acknowledgement

 Attachment 2: Proforma confirming No exceptions deviation taken

 Attachment 3: Bid Bond/ Earnest Money Deposit (EMD)/Exemption

For the amount & in the manner specified in the tender clause. in case of Bank Guarantee

(attachment -3) submitted as EMD – BIDDER shall submit hard copy of original Bank

Guarantee) with related document for exemption or RTGS/ NEFT/ details.

 In case of requesting bid bond exemption, bidder is required to provide the category in which

requested exemptions along with valid documentary evidence of exemption of bid bond

 Exhibit A: Vendor registration form for New Vendor.

 Exhibit B: Self- Declaration Cum Undertaking that the Bidder shall not be on holiday

list/ black-listed by GSPC or any of the Group Companies of GSPC.

o In case there is/are any on-going and/or Past Litigation/Arbitration of BIDDER with, either

GSPC, or any of the GSPC Group Companies, BIDDER shall attach/upload details/list of such

Past as well as on-going Litigation/Arbitration Proceedings, which shall include the case

no., date & year of filing litigation, the litigating parties, the subject matter of litigation,

order(s) passed in litigation, present status of litigation, and the value of claim, if any.

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 9 of

o Further, the bidder shall provide any additional details/clarifications as may be required

by GSPC in this regard in time bound manner.

o In case any Partner/Director/Proprietor of BIDDER Firm is/are Relative(s) of or have any

financial or business transactions with any Employee(s) of GSPC, the same shall be

notified/declared by the BIDDER. Further, in case such a conflict of interest arises post

completion of tendering process or during the tenure of the Contract, the same shall be

intimated to GSPC.

 Exhibit D: Self- Declaration Cum Undertaking regarding unconditional acceptance of

the entire scope of work.

 Technical Stage shall be opened first on (n)Procure portal. In case of non-submission of

required documents in Technical stage, bidder shall not be qualified for next stage and GSPC

reserves the right to dis-qualify such bidder.

 The Bidder must adhere to the Technical Specification requirements as mentioned in the RFQ

/ Tender and state the same in the “Technical Unpriced Bid”. Bidders to direct all their technical

clarifications/requests, if any, at the email id [email protected] Within two days of issue date

of Tender/RFQ/Inquiry.

 The Bidder shall submit in the Technical Bid - all the information / documents to support

the evaluation criteria as per specified in “Attachment-6” Bid Evaluation Criteria. This

part shall not contain price

 The Bidder shall confirm in its Bid proposal that it has sufficient experience and resources for

satisfactory completion of services / supply as per the Scope of work/supply, and that it will

commit the resources needed to carry out the services/supply in a timely, work-man like and

professional manner. The Bidder is to satisfy Company regarding the Bidder’s capabilities and

experience by submitting the documents, certificates, supply records etc. as defined in the

Scope of work/supply, and as required under any clause in particular.

 The Bidder shall indicate the manner in which it plans to monitor, co-ordinate, control cost and

schedule performance of the services / supply.

 The location and description of Bidder’s facilities / base from where the Bidder plans to

coordinate work must be indicated and should be available for inspection by Company (if

 The Bidder shall ensure compliance with Company’s insurance and Bank Guarantee

requirements as provided in this Tender/RFQ/inquiry and proposed Contract.

 UNPRICED PART “TECHNICAL BID” to be uploaded on (n)Procure portal only (No

physical Bids to be submitted)

2.5 Commercial Proposal Requirements.

2.5.1 Prices quoted shall be in Indian Rupees only.

2.5.2 Prices should be quoted in Price Bid conforming to the format provided therein. Prices quoted

in the bid shall be firm and binding for providing / supplying of agreed services / item /

quantity & providing services or any additional quantity requested by the Company from time

to time during the currency of the Contract and extension thereto from the date of signing of

the Contract. No price escalation shall be allowed on whatsoever grounds.

2.5.3 This part shall contain only price details and shall be as per the Format attached.

2.5.4 The commercial bid must be strictly in accordance with the Schedule of Rate and Format

contained in the Tender.

2.5.5 Price bids submitted in any other format and conditional price bids will not be considered for

evaluation. Prices quoted in the bid shall be firm and binding for the agreed Contract period

and extensions thereof.

2.5.6 Price bid is required to upload on (n)procure portal with break up as per given format.

2.5.7 The price quoted shall be an all-inclusive price for completing the SOW in its entirety and that

only GST would be extra.

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 10 of

PRICED PART “COMMERCIAL BID” to be uploaded on (n)Procure Portal (No physical Bids

to be submitted)

SCHEDULE OF RATES: THE BIDDER SHALL HAVE TO SUBMIT SCHEDULE OF RATES FOR

2.5.8 Performance Bank Guarantee: The successful bidder shall furnish to GSPC a Performance

Bank Guarantee for 5% of the estimated Contract Value (including applicable GST) of the

Contract awarded. The Performance Bank Guarantee is required to be submitted within

days of issue of the LOA/Contract, whichever is earlier. The Performance Bank Guarantee shall

be in the format (Attachment–4) provided in the RFQ/Tender, from a scheduled Nationalized

Bank in India or any of the private sector Banks listed in the Attachment-5. Such guarantee

shall not be acceptable from a mere shell/investment Company or joint venture

partner/collaborator. The PBG shall be valid till 90 days beyond the Contract period &

extension thereto

2.5.9 If the Contract is extended, the validity of the Performance Bank Guarantee must also be

extended, by an equal duration. If the successful bidder does not submit the Performance Bank

Guarantee as stipulated above, GSPC reserves the right to cancel/terminate the award of

Contract. The successful Bidder, by furnishing the Performance Guarantee, shall guarantee the

performance of the Contract throughout its currency and extension thereto and shall also

guarantee that the services so provided under the Contract shall be in strict conformity with

the specification and scope of work. COMPANY reserve the right to invoke the performance

bank guarantee for any of the following reasons including but without limitation to:

 Failure of contractor to start/commence the work as per LOI/LOA/Contract

 If Contractor fails to perform as per the terms and conditions of the contract.

 If Contractor fails to perform as per prescribed scope of work.

 If Contractor fails to work in work man like manner

 If tools, machines, parts for the providing services are not fit for the performance of work.

 For breach of the Contract.

2.5.10 Bidders are required to submit the price bid/quote the price as per the format of Section - IV

associated costs for performance of the tendered services.

2.5.11 The bidders shall also furnish the realistic mobilization / delivery schedule for all the services

offered as per this Tender/RFQ/Inquiry document. Since time is of essence, the furnished

mobilization / delivery schedules in line with the quoted prices shall form the basis of

evaluation of the proposals/award of contract.

2.5.12 The bidders are required to quote as per the specifications and models requested in the

tender/RFQ/Inquiry.

2.5.13 Price in Words & Figures: In case of any discrepancy between words and figures, the prices in

words shall prevail.

2.6 Technical Proposal Requirements.

 The Bidder must adhere to the Technical Specification requirements as mentioned in the RFQ

/ Tender and state the same in the “Technical Unpriced Bid”. Bidders to direct all their technical

clarifications/requests, if any, at the email id [email protected] Within two days of issue date

of Tender/RFQ/Inquiry.

 The Bidder shall submit in the Technical Bid - all the information / documents to support

the evaluation criteria as per specified in “Attachment - 6” Bid Evaluation Criteria. This

part shall not contain price

 The Bidder shall confirm in its Bid proposal that it has sufficient experience and resources for

satisfactory completion of services / supply as per the Scope of work/supply, and that it will

commit the resources needed to carry out the services/supply in a timely, work-man like and

professional manner. The Bidder is to satisfy Company regarding the Bidder’s capabilities and

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 11 of

experience by submitting the documents, certificates, supply records etc as defined in the Scope

of work/supply, and as required under any clause in particular.

 The Bidder shall indicate the manner in which it plans to monitor, co-ordinate, control cost and

schedule performance of the services / supply.

 The location and description of Bidder’s facilities / base from where the Bidder plans to

coordinate work must be indicated and should be available for inspection by Company (if

 The Bidder shall ensure compliance with Company’s insurance and Bank Guarantee

requirements as provided in this Tender/RFQ/inquiry and proposed Contract.

 UNPRICED PART “TECHNICAL BID” to be uploaded on the portal of only (No physical Bids

to be submitted)

Criteria for inspection - Conformance with Specifications and test reports as requested in the

tender document.

2.7.1 GSPC shall have a right/option to get the equipment’s to be deployed under this contract for

performance of the services as per the scope of work, or inspection from third party agency, as

it may deem fit (as applicable).

2.5.14 It shall be the Bidder’s responsibility to correct any deviations from specifications found during

the inspection prior to shipment/mobilization. If the deviations / damage are found upon

receipt of the services / supply at site, the same should be replaced/rectified at no cost to GSPC

at the risk and cost of the Contractor.

2.8 Payment Terms.

Compensation to the Bidder shall be made as per the prices quoted and in accordance with

terms of the payments as may be finalized with Bidder and stipulated in the Contract. The

Bidder shall not unduly pre-pone the delivery schedule but will adhere to the schedule as

specified. In an event of pre-poned/early delivery on the part of the bidder, GSPC shall not be

liable to pre-pone the payment. If Bidder has any reservations to this, he should clearly specify

the same. Payment will be made within one (1) month after receipt of the material/services

and certified undisputed invoices from the representative of GSPC and as per terms of payment

for services provided/landed acceptable quantity and/or phase wise schedule as defined in the

Contract/Scope of Work.

2.9 Taxes and Duties and Approvals.

2.9.1 The Bidders shall quote their prices inclusive of any & all taxes and duties that are applicable,

except Goods and Services tax (GST) which shall be paid extra at the prevailing rate. Bidder has

to submit their SAC and HSN code along with technical bid. Bidder must clearly state the

applicable GST rate which will be considered for evaluation and payment of invoices.

2.9.2 Any variation in Goods and Service Tax, applicable in India as promulgated by Govt. during the

execution of the Rate Contract / Service Order(s) shall be adjusted on either side upon scrutiny

of proof of payment. Contract shall indemnify and hold harmless GSPC Group from all taxes and

duties and any interest and penalties thereon. Company shall deduct withholding taxes from all

payments due to the Contractor as per prevailing laws.

2.9.3 Bidder shall be responsible to obtain at its own cost, all required Permits / Consents, wherever

applicable and required for the performance of the Bidder’s obligations under the Contract,

from the Government of India/ concerned State Governments, authorities or agencies or

political sub-division thereof including any for exemption/concession of custom duties on

material/equipment imported into India. Company will provide reasonable assistance

wherever required, but all expenses related to obtaining such Permits, Consents shall be to the

Bidder’s account.

2.10 Change Orders

Company shall have the right to make any changes, including additions to or deletions from the

quantities originally ordered or in the specifications. The negotiated/quoted rates shall be valid

& firm for period of the contract (Term of Contract) and/or any extension thereto.

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Company will issue written orders to Bidder for any changes or extra work, except in the event

of an emergency which in the opinion of Company requires immediate attention, Company will

be entitled to issue oral orders to the Bidder for any work required by reason of such emergency.

Company shall ensure that such oral orders shall be followed up with written communication.

2.11 Delivery/Mobilization Time

Time is of essence of the contract and Bidder shall perform the Work and Services diligently in

accordance with the agreed mobilization time by GSPC. Bidder is required to confirm the

mobilization of services upon each call out in terms of No of days. Bidder’s promised mobilization

period as per Mobilization Schedule. In the event it becomes apparent that the mobilization date

cannot be met, the Bidder shall, at its own cost, take all necessary steps to expedite the process,

failing which the provisions of Liquidated damage as specified in the Contract shall be applicable

along with other contractual provisions.

2.12 Right to accept or reject Bids

2.12.1 GSPC may, at its discretion, reject any Bid or all Bids received or may accept any Bid or part bid

which, in GSPC’s sole judgment, is the most advantageous to GSPC.

2.12.2 GSPC reserves the right to reject any and all Bids or to partially award the Supply / Work or to

enter into a Contract for the Scope of Supply/Work indicated in the Tender with two (2) or

more Bidders to get maximum advantage to GSPC.

2.12.3 Also GSPC reserves the right to reject any or all the bids solely based upon the past unsatisfactory

performance by the bidder/bidders in GSPC, and the opinion/ decision of GSPC regarding the

same being final and conclusive.

2.13 Signing of Contract / Service Order Agreement

The successful Bidder shall be required to sign a Contract/Work Order (hereinafter referred to

as the “Contract”) as per the terms & conditions contained in the Model Contract attached with

the tender alongwith the per pre-bid and post bid clarification /amendment/addendum issued

by the Company.

GSPC reserves the right to enter into a Contract for all or part of the services/ materials /

equipment as specified in Tender with either one or more than one bidders to get the services /

material as per the requirement of company.

2.14 Amalgamation

Notwithstanding anything to the contrary contained in this Tender Document, each of the

Bidder acknowledges and agrees as follows:

(a) the Board of Directors of Gujarat State Petroleum Corporation Limited (“GSPC”) has, on

August 2024, approved a Composite Scheme of Amalgamation and Arrangement

(hereinafter referred to as “the Scheme”);

(b) Pursuant to the Scheme, inter-alia, GSPC shall amalgamate into Gujarat Gas Limited

(hereinafter referred to as “GGL”) and as a result of such amalgamation, any work or order

awarded pursuant to this Tender and any LOI / LOA / Contract executed between the Bidder

and GSPC shall stand novated in favour of GGL upon the Scheme becoming effective;

(c) In the event the Scheme becomes effective while the technical or commercial evaluation or

while award of work under the Tender is still under progress, the balance steps towards

completing technical or commercial evaluation as also the award of work / order under the

Tender may be completed by GGL at its discretion.”

2.15 USE OF ENGLISH LANGUAGE

All correspondence, documentation and drawings shall be in the English Language.

2.16 SERVICES/MATERIALS

All SERVICES/MATERIALS (equipment) provided/supplied must meet the requirements of the

applicable codes and Technical specifications of the scope of work of Tender.

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2.17 Contract and other terms

 GSPC and or its representative reserves the right to make any changes, including additions or

deletions from the quantities originally declared or estimated. GSPC reserve the right to change

in the specifications of particular services/material on mutually agreed terms and conditions

 For any of the services / items as included in the Contract with the one or more Contractors,

GSPC may issue separate Callout / Services/ Purchase Orders for the required services/items

from time to time at the agreed rates and terms & conditions mentioned in the Contract.

 GSPC may, at its discretion, reject any Bid or all Bids received or may accept any Bid or part bid

which, in GSPC’s sole judgment, is the most advantageous to GSPC.

 GSPC reserves the right to split the award or to enter into a separate Contract for the Scope of

work/supply indicated in the Tender/RFQ/Inquiry with two (2) or more Bidders to get

maximum advantage to GSPC.

 It is mandatory for successful Contractor to comply with applicable laws, including meet with

the following Mandatory requirements under various laws / enactments from time to time,

where applicable.

Mandatory Requirements

1. As per the Labour enactments:

Regular compliance to Minimum Wages Act, no dues to the Employees who have resigned or

whose services are terminated, engaged by the contractors regarding payment of Wages,

service compensation, Bonus, Gratuity, Unavailed Leave salary, Notice pay & etc.

2. Provident Fund Act:

Self certificate by the employer certified by Chartered Accountant that no dues are pending

towards Payment of PF Contribution from the Employer & Employee in respect of all the

employees of Service Organizations.

Self certificate by the employer certified by Chartered Accountant that no dues of payment of

ESI contribution from the Employer & Employee in respect of all the employees of Service

The bidding document is and shall remain the exclusive property of the GSPC without any right

to bidders to use them for any purpose except for the purpose of bidding. Further, it should be

understood that the information therein is confidential, and that the bidding documents are

therefore being furnished in the strictest confidence.

2.18.1 Notwithstanding any information and data, which may be contained in this Tender Document,

the Bidder has to make independent inquiries and generally obtain its own information on all

matters that may in any way affect prices, risks and obligations of the Contractor under the

Contract. It will be imperative on each Bidder to, at its cost and responsibility, fully inform itself

of all local conditions and factors, which may have any effect on the execution of the Works,

covered under these Specifications and Tender Documents. In their own interest, the Bidders

are requested to familiarize themselves with the Income-Tax Act, 1961; The Companies Act,

1956; Customs Act, 1962; Indian Boiler Regulations, Electricity Laws, Labour Laws, Goods and

Service Tax Regulations, Works Contract Tax and other related acts, rules, regulations and laws

prevalent in India read in conjunction with the amendments issued, if any.

2.19 Modifications and Withdrawal of Bids

1. A Bidder may not modify a Bid subsequent to its submission. No Bidder shall submit any

modified price Bid subsequent to the submission of the Bid, except in circumstances

specified by GSPC in this regard in the Bid Document.

2. No bid shall be modified after the deadline for submission of Bids

3. The bidder is expected to examine the bidding document including all instructions, forms,

terms, specifications and drawings in the bidding document. Failure to furnish all

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information required as per the bidding document or submission of a bid not substantially

responsive to the bidding document in every respect would result in rejection of the bid.

4. No Bid shall be withdrawn in the interval between the deadline for submission of Bids and

the expiration of the period of Bid validity specified by the Bidder in the Bid form.

2.20 Amendment of Bidding Document

a) At any time prior to the deadline for submission of the bids as well as up to bid opening,

GSPC may, for any reason whether at its own initiative or in response to a clarification

requested by the bidders, modify the bidding document by amendment duly notified in

b) The amendment shall be part of the bidding document and will be notified to all bidders

who have received the bidding documents. The bidders will be required to acknowledge

receipt of any such amendment to GSPC within the stipulated time in writing.

2.21 Throughout these bidding documents, the terms bid and tender and their derivatives

(bidder/tenderer, bid/tendered, bidding/tendering, bid documents/ tender document etc.)

are synonymous.

SCOPE OF WORK AND TECHNICAL SPECIFICATION

A. Scope Of work:

1. Removal of Waste Oily Sludge contaminated with soil from the RCC pit/ SS Ground Tank by

manual lifting/removal & its collection in the appropriate container as per standard oil Industry

2. Transportation & disposal as per GPCB norms.

Well Approx Stored at Address

Site/Installation volume (scm)

SE#1 5 RCC Pit Village: Ghuma, Taluka : Dascroi,

3 SS Ground Tank District : Ahmedabad

SE1#A1 QPS 70 RCC Pit

SE#3 QPS 60 RCC Pit Village: Manipur, Taluka : Sanand,

5 SS Ground Tank District : Ahmedabad

SE#8 4 Cellar Pit Village: Zalora, Taluka : Kadi, District

Changara 70 RCC Pit Village: Changara, Taluka : Tarapur,

7 SS Ground Tank District : Anand

C. Bidder/Contractor Responsibility:

1. The Bidder is advised to visit all the sites to assess the work environment, crude quality and nearest

weigh bridge at each site for measurement of lifted waste oily sludge prior to preparation of the

2. Bidder shall furnish all equipment’s, supervision, labor, tools and expendables to remove Waste

Oily Sludge contaminated with soil from the RCC pit/ SS Ground Tank & its transportation for its

disposal as per GPCB norms.

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3. Bidder deploying labors shall have knowledge regarding the hazard and safety precautions

involved in this work and shall have relevant past experience in executing similar jobs.

4. Available waste oily sludge is in congealed/semi congealed condition and required to be lifted

manually keeping all the safety precaution.

5. All risks associated with lifting/removal/transportation is Bidder/ contractor’s liability.

6. Bidder must provide PPE to all the labors during the job and comply with all safety norms.

7. Bidder must ensure no source of ignition in surrounding of tank during entire activity and has to

ensure availability GSPC’s portable fire extinguishers.

8. All other standard terms & conditions are mentioned in Annexure.

D. Measurement process:

As the Waste Oily Sludge will be in congealed/ semi congealed condition. It will be recovered

manually or with the help of tools and tackles as per operational convenience. Recovered Waste Oily

Sludge will be measured in Ton.

 Measurement will be made using empty Barrel (200 lts) with truck or empty tanker.

Tanker/Truck will be weighed before & after loading at authorized weighing scales &

measured weight in Ton in presence of GSPC’s representative.

Standard Terms & Conditions

1. The work order is for Disposal of the Waste Oily Sludge at Recyclers/ Re-processors, the various

responsibilities such as loading, unloading; transportation, Labors etc. are inclusive in the scope of

work along with the environmental safety. All other terms and conditions are mentioned herewith.

2. All the safety regulations, measures and rules shall be followed for the safe lifting, transportation

and disposal of the Waste Oily Sludge. COMPANY shall not be held responsible for any accident or

incident/s. Contractor shall indemnify the COMPANY for any claim. The Contractor shall be

responsible for all statutory permission/registration/NOCs/Licenses and is giving undertaking

that all shall be complied with for this Sales order. The company will not be responsible for any of

the issues related to this.

3. Weight of Waste Oily Sludge lifted/collected shall be certified by the COMPANY’s Technical person.

All such documents of certification of the lifting of the Waste Oily Sludge must be submitted to

COMPANY’s official.

4. The contractor shall follow standard Oil Industry practice and prevailing Central / State

Government rules and regulation of the Offloading of Oily Sludge.

5. Manpower charges, loading & boarding of deployed manpower, tools & tackles, Transportation

charges and all other related costs should be borne by Contractor.

6. The contractor shall be responsible and shall pay for all the liability arising out of this disposal of

Waste Oily Sludge if any.

7. Contractor shall, save as is otherwise herein specifically provided, indemnify and hold harmless

COMPANY along with its Co-Ventures and their owned, controlled, affiliated and subsidiary

companies and the stockholders, directors, agents, employees and representatives of each from any

and all claims, liabilities, costs, damages and expenses of every kind and nature with respect to

sickness, injury or death of any Contractor Personnel arising directly or indirectly during or as a

result of the performance of this Sales Order from any cause whatsoever, including but not limited

to the negligence of COMPANY.

8. Contractor shall indemnify and hold COMPANY harmless from and shall keep COMPANY’s

equipment and property free and clear of all liens, claims, assessments, fines and levies incurred,

created, caused or committed by Contractor. COMPANY shall have the right to retain out of any

payment to be made to, or to be reimbursed to, Contractor, an amount sufficient to indemnify it

completely against any such lien, claim, assessment, fine or levy exercised or made and all

associated costs.

9. The quantity of Waste Oily Sludge may vary and shall be “as is where is basis”. It will be sole

responsibility of Contractor for lifting, transportation and disposal. COMPANY shall not be

responsible for any damage, theft etc.

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Disposal of waste oily sludge from Sanand East Field of Ahmedabad Block

Sr. Description of Job Unit Estimated Unit GST Total Cost

No. Quantity Rate (INR) (incl. of GST)

Cost for manual lifting/removal,

transportation & disposal of waste

(Approx 75-85 Ton)

Disposal of waste oily sludge from Sanand Field Part A of Sanand Miroli Block

Sr. Description of Job Unit Estimated Unit GST Total Cost

No. Quantity Rate (INR) (incl. of GST)

Cost for manual lifting/removal,

transportation & disposal of waste

(Approx 60-70 Ton)

Disposal of waste oily sludge from Tarapur RFPSC Block

Sr. Description of Job Unit Estimated Unit GST Total Cost

No. Quantity Rate (INR) (incl. of GST)

Cost for manual lifting/removal,

transportation & disposal of waste

(Approx 70-80 Ton)

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SCHEDULE “A” – MODEL CONTRACT

This Contract (hereinafter referred to as “Contract”) is made and entered into this _____day of

______________ month, 2026 between

(i) Gujarat State Petroleum Corporation Limited (GSPC) a Company incorporated under of the

Companies Act, 1956 having its registered office at GSPC Bhavan, Sector-11, Gandhinagar – 382

Gujarat, India as operator of CB-ONN-2000/1 – Ahmedabad (Old PSC & RFPSC), CB-ON/2 –

Tarapur (Old PSC & RFPSC), CB-ONN-2002/3 – Sanand Miroli and CB-ONN-2003/2

ANKLESHWAR Block in Gujarat, India (hereinafter referred to as “Company” which expression

shall include all its legal successors, executors and assignees) of the one part,

(ii) ABC Limited, a Company incorporated under the laws of _____ and having its Registered office at

___________________________(hereinafter referred to as “Contractor” which expression shall include its

legal successors and permitted assignees) of the other part.

Each of the Company and the Contractor shall individually be referred to as “Party” and collectively as

A. The Company, in its capacity as the Operator on behalf of its joint venture partners, desires to

hire/avail ________________________________Services for GSPC Operated blocks as specified by Company

in the Tender: _______________________________dated ____________, in the : CB-ONN-2000/1 – Ahmedabad

(Old PSC & RFPSC), CB-ON/2 – Tarapur (Old PSC & RFPSC) and CB-ONN-2002/3 – Sanand

Miroli as set forth hereinafter on callout basis; and

B. The Contractor is engaged in the business of providing Disposal of Waste Oily Sludge from

various Sites/Installations to Recycler/Re-processor. The Contractor had participated in the

above referred Tender and has submitted their offer vide their Bid dated --------------------------------

------including its amendments, if any and the CONTRACTOR has agreed to provide such services on

and subject to the terms and conditions hereinafter contained.

C. The Contractor represents that it is engaged in the same business and has adequate resources,

tankers for transportation along with required equipments (fit for purpose) as required for

performance of work as per the Scope of work, of this tender and fully trained personnel capable of

efficiently operating such equipments; and is ready, willing and able to provide Services in

Ahmedabad and Ahmedabad RFPSC, Tarapur and Tarapur RFPSC and Sanand Miroli blocks of

Company as per the scope of work of the tender document.

D. Pursuant to the above, the Company has awarded the work to the Contractor and has placed Letter

of Award no. ________ dated ________to for _____________services as per the scope envisaged in this

E. The Contractor has familiarized itself with the working environment and site conditions.

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 18 of

NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter provided, the

Parties hereby agree as follows:

1. The Contractor agrees to provide services for Disposal of Waste Oily Sludge from various

Sites/Installations to Recycler/Re-processor for Onshore wells at Ahmedabad and Ahmedabad

RFPSC, Tarapur and Tarapur RFPSC and Sanand Miroli Blocks through skilled and experienced

personnel required to perform such services (“all Services”) (fit for purpose to carry out the Scope

of Work defined and described elsewhere in the Contract) in accordance with the terms and

conditions of the Contract and, in consideration of its due performance and completion of all service

to the satisfaction of the Company, the Company agrees to pay the Contractor in accordance with

the terms and conditions herein contained.

2. The Tender Documents including the Invitation to Bidders, Instructions to Bidders, General

Time Schedule for completion of Services, Letter of Acceptance of Tender, along with its enclosures,

annexures, and appendixes, copies of which are hereto annexed form part of this Contract though

separately set out herein and are included in the expression “Contract” wherever herein used.

3. Effective Date: The Contract shall be deemed to be effective from date of issuance of the Work

Order/Purchase Order/LOA or signing of contract, whichever is earlier, by the Company (“Effective

Date”) and the Rates, terms and conditions will remain same and effective for the entire Contract

Period including extensions (if any).

4. The Contractor shall, subject to the terms and conditions of this Contract perform the Services so

as to achieve completion of the _____________________________________ Services on call out basis at: CB-

ONN-2000/1 – Ahmedabad (Old PSC & RFPSC), CB-ON/2 – Tarapur (Old PSC & RFPSC), CB-

ONN-2002/3 – Sanand Miroli Block in accordance with the terms and conditions of the Contract

to fulfil the requirements of GSPC.

In WITNESS WHEREOF, the Parties hereunder have caused this Contract to be executed in duplicate,

originals in their respective Corporate names by their respective officers thereunto duly authorized as of

the date and year stated above.

Executed for and on behalf of Executed for and on behalf of

Gujarat State Petroleum Corporation Ltd., ABC Ltd.

Witness: Witness

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 19 of

GENERAL TERMS AND CONDITIONS OF CONTRACT

The Following terms and conditions will be a part of Contract.

In this contract (as herein after defined) the following words and expressions shall have the

meanings hereby assigned to them except where the context otherwise require.

A. DEFINITIONS & INTERPRETATIONS

1.1 Definitions

In the Contract the following words and expressions shall, unless the context otherwise

requires, have the following meanings:

1.1.1 “Affiliate” shall mean with respect to any Person, any other Person directly or indirectly

through one or more intermediaries controlling, controlled by, or under common control

Here “Control” means: (a) the possession, directly or indirectly, of the power to direct or

cause the direction of the management and policies of such Person whether through the

ownership of voting securities, by agreement or otherwise or the power to elect more

than one-half of the directors, partners or other individuals exercising similar authority

with respect to such person, or (b) the possession, directly or indirectly, of a voting

interest of more than 50%. For the purpose of this definition, “subsidiary” and “holding

Company” shall have the meaning assigned to it under Companies Act.

1.1.2 “Approve”, “Approval”, “Approved” and “Directed" - means the approval or direction

in writing by COMPANY Representative or COMPANY persons deputed / authorized by

COMPANY for the purpose.

1.1.3 “Applicable Laws” means all laws, promulgated or brought into force in the whole or in

part of territory of India, including regulations, bye-laws, and rules made thereunder,

judicial or quasi-judicial decree, order or notification enacted, issued or modified by any

Government including amendments thereof, and, as may be in force and effect during the

subsistence of this Contract.

1.1.4 “Claims” shall mean and include all actions, proceedings, suits, demands, liabilities,

damages, losses, costs, charges, expenses and fines.

1.1.5 “Company”/ “GSPC” shall mean Gujarat State Petroleum Corporation Limited, having its

Registered office at GSPC Bhavan, Sector-11, Gandhinagar-382 010, Gujarat, India and

includes its successors and assigns.

1.1.6 “Company Group/ GSPC Group” shall mean the Company, its affiliates their contractors,

subcontractors and equipment vendors of any tier, its Co-venturers, their personnel,

officers, directors, employees and agents but excluding Contractor Group.

1.1.7 “CONTRACTOR” shall mean the person or the persons, firm or company whose bid has

been accepted by the GSPC having its registered office/head office at ___________________

and includes the CONTRACTOR’s legal representatives, his successors and permitted

1.1.8 “Contractor Group" means Contractor, its affiliates, their contractors, subcontractors

and equipment vendors of any tier, their personnel, officers, directors, employees and

agents but excluding Company Group.

1.1.9 “Contract” shall mean contract entered into between the Company and Contractor for

___________ services at the terms and conditions set out herein, along with all the exhibits,

attachments, appendices, schedules, annexures etc hereto including the instructions to

the bidders, General Terms and Conditions, Specifications, Scope of work, etc as

contained in the Tender No.: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636

along with Letter of Award and/ or any amendments agreed and issued subsequently.

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1.1.10 "Company Indemnified Parties” shall mean all or any of the Company, its Co-venturers,

the Government of India, its and their other contractors and sub-contractors, and its and

their Affiliates and the employees, servants and agents of any of them.

1.1.11 “Company Representative" - means the person or persons expressly designated in

writing by the Company, who signs the Contract on behalf of the Company or any other

person authorized/nominated in writing by the Company to act on behalf of the Company

and / or to perform the duties.

1.1.12 “Contract Value” shall mean, for the purpose of calculation of the Performance Bank

Guarantee Amount, levy of liquidated damages and for the purpose of indemnities, the

estimated value calculated based on amount to be incurred by the Company for the entire

duration of the Contract as per the Schedule of Rates (price quoted multiplied by

tendered quantities if applicable) including but not limited to the Mobilisation Charges,

Demobilization Charges, ILM charges Standby Charges, Operating Charges, Lumpsum

Charges, Redress Charges, inspection charges, certification etc. (as applicable) and shall

also include GST if applicable. It is clarified that the actual amount of payment to the

Contractor is likely to differ from the Contract Value calculated as per this definition.

1.1.13 "Contractor's Equipment" shall mean all equipments required for performance of work

as per the Scope of Work and deployed by the Contractor along with auxiliary

equipments, tools, spare parts, items of plant, facilities, miscellaneous materials, and

consumables more particularly described in the Scope of Work for performance of work

as per the Scope of Work of this Contract.

1.1.14 "Demobilization" shall mean the release, at a location designated by COMPANY, of all of

the Contractor’s Equipment/vehicle and personnel.

1.1.15 "Government" shall mean the Government of India or Government of Gujarat State, or

any political subdivision or administrative agency thereof, as the case may be, and/or

their respective representatives, or any other governmental entity, instrumentality,

agency, authority, corporation, committee, or commission under the direct or indirect

control of any such governmental authority, having jurisdiction over the work performed

under this Contract.

1.1.16 "Intellectual Property Rights” means patents, utility models, registered designs, trade

marks, service marks, applications for any of the foregoing and the right to apply for any of

the foregoing, design rights, copyright, ownership of inventions, confidential information,

proprietary information and know-how and any similar rights.

1.1.17 “Performance Bank Guarantee” means the bank guarantee that is to be furnished by

the Contractor from a Bank of repute specified in the Attachment-4 hereto and acceptable

to the Company for 5% of estimated Contract Value to guarantee performance in

accordance with the terms and conditions under the Contract.

1.1.18 “Contractor’s Personnel” shall mean each individual and the collective group of

Contractor’s employees, Contractor’s subcontractors, and their respective employees,

subcontractors, licensees, invitees, agents and representatives, who are deputed and/or

utilized by Contractor for the performance of the Work under this Contract.

1.1.19 “Rates or Rate” shall mean the applicable rates of compensation to the paid to the

Contractor for the equipment/services provided/performed hereunder as set forth in the

1.1.20 “Mobilization” shall mean when the Equipment (fit for purpose) required to carry out the

work along with personnel as required under the Scope of Work has been mobilized at

GSPC designated location and are ready to start the operation.

1.1.21 “Willful Misconduct” means Intentional disregard of Good Oilfield Practice or proper

conduct under the Agreement with knowledge that it is likely to result in any injury to

any person or persons or loss or damage of property.

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1.1.22 “Gross negligence” shall mean (i) the intentional failure to perform a manifest duty, in

reckless disregard of or wanton indifference to the consequences to the life, health, safety

or property of another; or (ii) any act or failure to act which, in addition to constituting

negligence, was in reckless disregard of or wanton indifference to the consequences to

the life, health, safety or property of another.

1.1.23 “Good Industry Practices” means good industry practices with such degree of diligence

and prudence reasonably and ordinarily exercised by experienced parties engaged in a

similar activity under similar circumstances and conditions;

1.1.24 “Third Party” shall mean a person/entity which is not included in Company Group or

Contractor Group.

1.1.25 “Effective Date” shall be the date of issue of Letter of Award/Work Order/Purchase Order issued

by the Company or signing of the Contract, whichever is earlier.

1.1.26 “Term of the Contract” shall mean the duration of the Contract consisting for period of 6 months

from the Effective Date, with an option to extend for a further period of 6 months or till

completion of work, whichever is later.

1.1.27 “Termination Date” shall mean the time of day and date when the Term defined in contract

hereof expires or when this Contract is terminated by Company, in accordance with its terms,

whichever occurs first.

1.1.28 “Work” shall mean the all work, services, duties, obligations (including their related operations

and their physical products) performed by the Contractor which includes provision of all

auxiliary equipment, spares, materials, personnel and technical services & support and any other

activity necessary for the performance of Services on the Work Site / Work Location or base in

accordance with the scope of the work (including mobilization before the Commencement Date

and demobilization after any termination or completion of the Contract) as defined in the

1.1.29 “Work Site / Work Location” or “Designated Location” shall mean the lands and waters and

other places on, under, in or through which the Works are to be carried out and any other lands,

waters or places approved by the Company for the purposes of the Contract together with any

other places designated in the Contract as forming part of the Site.

1.1.30 “Sub-Contractor” shall mean any person or firm or company (other than the Contractor) to

whom any part of the Work has been entrusted by the Contractor, with the written consent of the

Engineer-In-Charge and/or the Company, in accordance with the terms of this Contract. The

terms of the present arrangement would be binding on such Sub-contractor and the Contractor

shall be responsible to indemnify and hold harmless GSPC of any of the acts/deeds of such Sub-

contractor engaged by him.

1.2 Interpretation of Contract Documents

i) Notwithstanding the sub-division of the contract documents into separate sections and

volumes every part of each Contract document shall be deemed to be supplementary to

and complementary of every other part and shall be read with and into the Contract so

far as it may be practicable to do so.

ii) Unless otherwise stated specifically, the singular shall include the plural and vice versa

wherever the context so requires.

iii) Any work order (s) issued pursuant to this document shall be deemed to be an integral

part of this contract and governed by the terms & conditions of this contract document

unless specifically provided otherwise.

iv) In case of any discrepancy with respect to interpretation of any of the clauses in this

document, the interpretation of the Company shall be final and binding.

v) The Contract Documents forming part of the Contract are to be read together as a whole

and are to be taken as complimentary to each other.

vi) Headings: The headings and sub-headings in the Contract are for convenience only and

do not form part of the Contract and shall not govern or affect the interpretation of the

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vii) Instructions: All instructions, notices, agreements, authorizations, approvals, and

acknowledgements shall be in writing and in English language. Verbal instructions will

not be considered authentic, unless confirmed in writing. Any verbal instruction shall be

confirmed in writing at the earliest, provided that, if the Contractor confirms in writing

any such verbal instruction, which is not contradicted in writing by the Company in

reasonable time, it shall be deemed to be an instruction in writing by the Company. Vice

versa shall also apply.

viii) Statutes: Any reference to statute, statutory provision shall include any re-enactment or

amendment thereof for the time being in force.

ix) The Contract shall consist of the following:

a) The Model Contract

b) The General Conditions of Contract

c) The Scope of Work

d) The Schedule of Rate

e) All other Annexures / Appendices to the Tender Document including the Bank

Guarantee, LOA/Work Order etc.

It is clarified that in the event of any inconsistency amongst the terms and conditions of

any of the above, the order of priority for the purpose of precedence would be as per the

order set out above i.e., document at a) above would prevail over the document at b) above

and so on so forth. It is clarified that in case of any discrepancy with respect to

interpretation of any of the clauses in this document, the interpretation of the Company

shall be final and binding.

I. Scope of Work and Technical Specifications:

The brief Scope of work & specifications shall be as per “Section – III” attached herewith.

II. Contract Price:

“Contract Price” means lump sum prices and/or rates of payment specified in Section IV

and as may be indicated in the LOA / contract, which Company shall compensate to

Contractor for the actual work executed/ completed and certified by GSPC subject to any

additions/deletions thereto in accordance with the provisions of the Contract.

The Contractor is required to collect, load and transport the Waste Oily Sludge (hazardous

waste) from site/designated locations of GSPC as per the Call-out Notice and ensure its

disposal at the disposal site having valid authorization from GPCB for disposal of such

hazardous waste. The Contractor shall ensure that collection and disposal of waste oily

sludge is done in an environmentally safe manner in compliance with the applicable laws

including but not limited to the Environmental Laws and GPCB Rules & Regulations.

It shall be Contractor's responsibility to collect, load, transport and dispose the waste oily

sludge at the GPCB authorized disposal site. Pursuant to issuance of the Call-out notice, the

contractor shall collect samples from GSPC well site/designated locations and shall ensure

such samples are tested for parameters and thereafter such waste oily sludge (hazardous

waste) shall be disposed of at GPCB approved/authorized disposal site only. Any

discrepancy or deviation in the collection and disposal of waste oily sludge (hazardous

waste) contrary to the applicable laws or GPCB rules & regulations, shall be considered as a

material breach of the Contract. Strict compliance with aforementioned requirements is the

essence of the Contract/ Callout Service Order.

Upon completion the above mentioned work, and particularly described in the Scope of

Work, GSPC shall pay the Contractor for actual hire work done and on the basis of rates

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mentioned in the Rate Schedule Section – IV attached herewith and upon submission of the

supporting documents.

The Rates mentioned in “Section-IV” shall be firm and fixed throughout the currency of the

Contract/ period and any extension thereof, and no price escalation on whatsoever ground

shall be allowed.

III. Contract Period:

This Contract shall be deemed to have come into effect and shall be binding on the Parties

from the Effective Date and shall remain in effect and be valid till the expiry of Six (06)

months with an option of extension of Six (06) months or completion of work, whichever is

later. Contractor shall perform the services at the same rates, terms and conditions

throughout the term of the Contract. Time is the Essence of the Contract.

IV. Terms of Payment:

Unless specified otherwise, GSPC shall release payment within 30 days upon receipt of the

undisputed and certified invoice. Invoice will be raised in the month following the month

in which the services were performed based on the Rates, measurements and quantities

verified and certified by Company Representative. Invoice should be raised based on the

certification of work completion/services performed duly certified by the Company

representative. Contractor shall submit all the supporting documents along with the invoice

as requested by the Company, evidencing the performance of work as per the applicable

laws. Unless all the queries raised by the Company are resolved, the payment shall not be

It may be noted that GSPC shall not make payment, if it is found that collection and disposal

of waste oily sludge (hazardous waste) is contrary to applicable environmental laws or

GPCB rules & regulations or contrary to the conditions stipulated under this Contract.

Each invoice shall carry GST number of both Company and Contractor. GSPC GST

Registration Number is 24AABCG4502F1Z8. No invoices shall be processed for payment

unless the GST number is captured in the invoices. No interest shall be payable by the

Company for any reason whatsoever.

Invoicing Procedure

For the completed Work against the Contract, the Contractor shall be required to maintain

the Log sheets/Job Reports that will capture the Contract Items/Quantity. The Log sheets /

Job Reports shall be jointly certified and accepted by COMPANY and Contractor

Representatives. Final Invoice for the Work shall be prepared based on such Log sheets/Job

Reports only and the original Log sheets / Job Reports shall be attached and sent along

with the Invoice for payment. Any Invoice received by COMPANY without the approved Log

Sheets / Job Reports shall be returned to the Contractor without further processing.

Contractor shall be required to submit a Revised Invoice with a Revised date along with the

Original Log Sheets/Job Reports.

The Contractor shall submit to COMPANY a correct and agreed / undisputed Monthly

invoice in the first week of subsequent month detailing the amounts chargeable by the

Contractor in respect of the Work completed. Each Invoice shall:

(a) bear the Contract Number and Block/Site description;

(b) be accompanied by a copy of Work Order/Callout, Original Log sheets/Job Reports,

acknowledged EPF payment proofs, ESI payment proofs & other supporting evidence

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(c) contain details of bank account.

(d) contain PAN & GST NO/SAC NO/GST NO OF GSPC.

Invoices shall be addressed to: Sr. VP (C&P, E&C, M&L) Gujarat State Petroleum

Corporation Ltd.,

Invoices shall be submitted to: Central Invoice Desk, F&A Department, Gujarat State

Petroleum Corporation, GSPC Bhavan, Behind Udyog Bhavan, Sector – 11, Gandhinagar –

382 010, Gujarat, India in full respect. No interest shall be payable by Company to the

Contractor for any reason whatsoever.

WITHHOLDING PAYMENT

COMPANY shall have a right to withhold part or whole of any payment claimed by the

Contractor, which in COMPANY’s opinion is necessary to protect itself from loss on account

of any dispute between the parties.

COMPANY shall have a right to withhold part or whole of any payment claimed by the

Contractor, which in COMPANY’s opinion is necessary to protect itself from loss on account

of any dispute between the Parties including but not limited to the following:

a) Failure by the Contractor to indemnify COMPANY as agreed hereto or,

b) Damage to COMPANY’ Property or to its to other Contractors or,

c) Failure to meet mutually agreed schedules or.

d) Breach of any terms or conditions of Contract or

e) Performance of work in a manner which is contrary to the conditions laid down in the

Scope of Work or contract or against the instructions issued by the Company.

However, when the grounds for withholding payments are removed or dispute is resolved,

COMPANY shall make payments of the amount due to the Contractor without any delay. No

interest shall be payable by COMPANY on such withholding payments at the release of

Notwithstanding anything to the contrary, the Contractor shall not be entitled to any

payment in the following events:

- Replacement: Operations are delayed due to waiting for replacement of Contractor’s,

Equipment or personnel.

- Technical Breach: Failure to meet technical requirements as per the Scope of Work.

- Breach of Contract – Non-compliance with the terms and conditions of this Contract.

- Breach of GPCB norms or any other applicable laws, including but not limited to the laws

pertaining to transportation.

V. Performance Bank Guarantee:

The Performance Bank Guarantee is required to be submitted within Twenty-one (21) days

of the issue of LOA/Work Order/Contract, whichever is earlier, The Contractor shall present

to the Company a Performance Bank Guarantee in the form of an irrevocable, unconditional,

payable on first demand by Company, divisible bank bond in the format of Attachment -4

issued by an approved bank as per the list of Bank attached. Failure to comply with this

condition will constitute grounds for termination of the award/ Contract. The Performance

Bank Guarantee shall be for 5% of the Contract Value (including GST). The Performance

Bank Guarantee shall be valid till 90 days beyond the Contract period & extension thereto.

If the Contractor does not submit the Performance Bank Guarantee as stipulated above,

GSPC reserves the right to cancel the Work Order / LoA and forfeit the Bid Bond.

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The Contractor by furnishing the Performance Bank Guarantee shall guarantee the

Performance of work under the Contract and shall also guarantee that the supply/services

so provided under the Contract shall be in strict conformity with the specifications and shall

satisfactorily perform during the Contract period. GSPC shall have right to forfeit the entire

Performance Bank Guarantee amount in the event the Contractor does not perform or

denies to perform against the Contract terms and conditions at any point of time during the

Contract period.

Company shall not be liable to pay any Bank Charges, Commissions, or Interest on the

amount of Performance Bank Guarantee. The Performance Bank Guarantee provided by the

Contractor is intended to operate as security for amounts (including damages where

applicable) which becomes payable by the Contractor by virtue of this Contract and are not

intended to be used as a penalty. Without prejudice to it’s other rights under the Contract

or at law, Company shall be entitled to invoke the performance bond, in the event of breach

of the provisions of the WO/Contract. The Performance Bank Guarantee shall remain at the

entire disposal of Company as Security for the satisfactory commencement, performance

and completion of the Scope of Work under the conditions of the Contract including

recovery of amounts due to the Company from the Contractor arising out of this Contract

under whatever head.

The Performance Bank Guarantee shall be replenished to its original level every time any

withdrawal is made on them by the Company. GSPC reserve the right to invoke the

performance bank guarantee for any of the following reasons including but without

 Failure of Contractor to start/commence the work as per LOA/Work Order/Contract

 If Contractor fails to perform as per the terms and conditions of the contract.

 If Contractor fails to perform as per prescribed scope of work.

 If Contractor fails to work in work man like manner.

 If equipment for providing services are not fit for the performance of work.

 If the Contractor fails to protect the Company for which the Company is indemnified

by the Contractor under this Contract.

 If Contractor is in breach of Contract.

 Breakdown/Malfunction of Contractor’s Equipments or Tankers and/or there is a delay

on account of such breakdown.

 Delay due to waiting for replacement of Contractor’s Tanker, Equipment or personnel.

 Breach of Contract – Non-compliance with the terms and conditions of this Contract.

 Breach of GPCB Rules & Regulations or any other applicable laws, including but not

limited to the laws pertaining to transportation.

VI. General Terms & Conditions:

All our other General Terms and Conditions applicable to this Contract shall be as

1. Entire Agreement: This Contract constitutes the entire agreement between the Parties

hereto and supersedes all prior negotiations, representations or agreements related to the

Contract either written or oral. No amendments shall be effective unless issued in writing

and agreed by both the GSPC and Contractor.

2. Assignment and Sub-Contracting: Contractor shall not assign or sub-contract this

Contract/Work/Purchase / Service Order or any rights or obligations in whole or in part,

to any third party hereunder without the prior written consent of GSPC. Any assignment or

sub-contracting of this Contract or of any rights hereunder or hypothecation, or creation of

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any lien or charge thereof in any manner, in whole or in part, by operation of law or

otherwise, without the prior written consent of GSPC shall be void.

Notwithstanding any sub-contracting or sub-letting of the Work, the Contractor shall be

solely responsible for the Works in all respects as if such sub-contracting had not taken

place and as if such Work had been done directly by the Contractor. Also in no case sub-

contractor’s, shall pass on any claim/ liability to Company. In case any Claim/ liability of

whatsoever nature is passed over to the Company, the Contractor shall indemnify the

Company for all costs of any kind/ nature incurred by the Company along with interest,

compounded on a monthly basis at the rate of SBI MCLR.

Notwithstanding anything to the contrary contained in this Contract, the Parties

acknowledge and agree that pursuant to a Composite Scheme of Amalgamation and

Arrangement approved by the Board of Directors of GSPC, GSPC shall amalgamate with

Gujarat Gas Limited (“GGL”) and that upon such amalgamation becoming effective, this

Contract shall also stand novated in favour of GGL. The Parties agree that a notice from GGL

or GSPC notifying that the amalgamation envisaged in the Composite Scheme of

Arrangement has become effective, shall be sufficient to effectively result into novation of

this Contract in favour of GGL.

3 Warranties and Remedies

3.1 The Contractor warrants that it has all the necessary authorizations as required by the

latest guidelines of MoEF, CPCB and GPCB and must have the necessary permissions (if

any) required under the applicable laws or consent/authorization required from Gujarat

Pollution Control Board (GPCB) permitting for collection, transportation and disposal of

Waste Oily Sludge (hazardous waste) at the GPCB authorized/approved site. Any

variation/deviation such as, disposal of hazardous waste at an unauthorized site shall be

considered as a material breach of the Contract.

3.2 The Contractor represents and warrants that it has full understanding and knowledge of

the nature and extent of the Scope of Work and services required to be performed

hereunder, and that it has satisfied itself completely as to the conditions under which the

Work are to be performed, including but not limited to means of access, conditions

affecting performance of service, personnel and facilities required for the Work, the

the Work as well as the conditions under which the Work are to be performed including,

but not limited to local rules and regulations which may affect, the provision of Work as

per the Scope of Work of this Contract.

3.3 Contractor represents and warrants that it is lawfully registered, domiciled and fully

qualified to do business and it has or shall obtain, at its sole cost, all necessary permits and

licenses required under Applicable Laws to commence, continue and complete the Work in

accordance with the provisions of this Contract.

3.4 Contractor shall diligently perform the Work in a skillful and workmanlike manner and in

accordance with the established Good Industry Practices throughout the term of the

Contract and the Contractor shall carry out all of its obligations under the Contract and

shall execute the Work with all due care and diligence and with the skill to be expected of

a Contractor of repute and experience in the types of work to be carried out under the

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Contract in accordance with Good Industry Practices and as per the scope of work of this

3.5 Contractor represents that is it is engaged in such specialized operations and represents

that it has adequate resources, service capability and personnel in accordance with Good

International Petroleum Industry Practices and shall perform the Work strictly in

accordance with this Contract as described in Scope of Work and shall comply with and

adhere strictly to Company’s instructions and directives on any matter concerning the

Work. Failure to comply with the warranties stipulated under this contract shall amount

to breach of Contract.

3.6 Contractor agrees to comply with and shall ensure that its Personnel & Sub-contractor’s

Personnel, comply with all Applicable laws, International /Indian codes, rules, regulations

and specifications applicable to the Equipment and Services. All Equipment, materials,

machinery and goods deployed or engaged by Contractor under this contract, shall be of

good quality, high precision and workmanship, safe and free from defects in workmanship.

Time is of the essence of the Contract and Contractor shall perform all Services in

conformity with the time schedule, specifications and the obligations contained herein,

unless the delay is due to Force Majeure or reasons wholly within Company’s control. Any

failure by Contractor to timely mobilize the resources for performance of work at the work

site or perform the work in timely manner shall attract the provisions of Liquidated

Damages clause.

3.7 Company shall be entitled, without prejudice to any other rights or remedies available to

Company under this Contract or otherwise in law to object to and require Contractor to

remove from the Work any person who in the reasonable opinion of Company is

incompetent, misconduct’s himself, is negligent in the proper performance of his duties

or is otherwise considered to be undesirable. In such an event, Contractor shall forthwith

remove such person from the Work, and such person shall not be again employed upon

the Work without the written permission of Company. Contractor shall forthwith replace,

at Contractor’s sole expense, any such discharged person with a suitable qualified and

experienced person satisfactory to Company in reasonable time. In such a case Work shall

not be affected or delayed.

3.8 Company shall have the right to inspect Contractors Equipment & Material at any time to

observe its condition/status of the on-going work and may notify Contractor of any

apparent defects/delay in progress (if any) therein. Contractor shall take immediate steps

to rectify the defects at its cost or take corrective actions as per the instructions of

Company. However, such inspection by Company shall not imply any acceptance of the

condition of the Contractor Equipment/Work done by the Contractor, by Company and

Contractor shall not be relieved of its obligations under this Contract by any such

inspection. Contractor shall keep and maintain upto-date records of all work done as well

as Contractor’s Equipment and material at the Work Site / Well Location reflecting its

condition and quantity and will make such records available to Company whenever

requested. Contractor shall always maintain the equipment in fit for purpose condition

during the term of Contract.

3.7 The warranty shall apply to all works/service performed by Contractor as per the Scope of

Work under this Contract. Contractor warrants that it shall perform all such works in a

Good and Workmanlike Manner. Contractor warrants to Company that Contractor’s

Personnel who are skilled, experienced and competent in their respective positions, and

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who are fit for duty shall perform all works. Contractor undertakes to ensure that its

personnel comply with Company’s regulations regarding health, safety and training which

are in force at such time and at such place.

3.9 Records/ Reports: Contractor shall keep detailed records of all Work performed including

records evidencing planned and actual compliance. Contractor shall present such records

to Company for inspection on request. Contractor shall produce a final job report, which

will be presented to Company on completion of the Services. Contractor shall furnish to

Company such data, information and reports as may be required by Company from time to

time. Contractor shall at all times keep Company fully and promptly informed of all matters

of whatsoever nature affecting or likely to affect the progress of the work or the work time

3.10 Contractor shall be responsible for the transportation of Contractor’s equipment/materials

and personnel from its base to GSPC base/Well Site or designated site.

3.11 Contractor shall, provide First Aid medical attention for Contractor, Sub-contractor’s

personnel and medical services for Contractors personnel at all times.

3.12 Contractor shall be responsible for supplying all fuel, electricity, petrol, oils and lubricants

used for the services at its base.

3.13 Contractor shall, regularly inspect, service and maintain contractor’s items/Equipments

throughout the Term.

3.14 The Contractor shall observe and comply with all statutory provisions, Company’s policies

and procedures applicable to the Services from time to time, standing orders,

International/Indian codes, regulations and instructions relating to health, safety and

environment. Company Representative may require formal meetings from time to time and

Contractor or his nominated deputy fully conversant with the health, safety and

environment requirements shall attend such meetings.

3.15 Contractor shall furnish to Company an accurate record of the Work performed on a daily

basis as per Company’s requirements. The job sheet should be jointly signed by the

Company and Contractor representative at site.

3.16 Contractor represents that the Contractor as well as his personnel have full knowledge of

Applicable Law that may govern the performance of this Contract and they shall comply

with the same during the Term of the contract.

3.17 Contractor agrees to obtain, at its own expense, all authorizations, licenses and permits

that may be required for the operation of its equipment, tools, Machineries etc. in the

performance of the Work.

3.18 Company or its authorized representative shall be entitled to inspect and/or test the

equipment/ at Contractor’s premises and/or at any other site and may notify Contractor of

any apparent defects therein. However, such inspection by Company shall not imply any

acceptance of the condition of the Contractor’s Equipment and Contractor shall not be

relieved of its obligations under this Contract by any such inspection. Contractor shall

always maintain the equipments/ consumables in fit for purpose condition during the term

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3.19 The Contractor is expected to mobilize the equipments considering the timelines/schedule

indicated by the Company in the LOA/PO/Contract or call-out notice. No rental will be

payable for early mobilization. Upon completion of the job and unless instructed to retain

the services, the Contractor should demobilize its equipments with permission of GSPC’s

representative from the wellsite.

3.20 Without prejudice to any other right of the Company under the Contract, in the event of

non-performance of services or lack of services by the Contractor or failure of equipments

or part thereof, Company shall have a right to immediately terminate the Contract, if such

default has not been remedied by the Contractor within three days after issuance of

notice/intimation for the same.

3.21 Contractor shall take no action on behalf of Company in the performance of the Work or

rendering of Services or the conduct of operations hereunder which would subject either

party to liability or penalty under the Applicable Laws, including any laws, rules,

regulations, or decrees of any governmental authority or political sub-division thereof, and

if it does so, the Contractor shall indemnify Company for such losses, costs and expenses

(including attorney or legal fee, if incurred) incurred by Company.

3.22 Contractor shall have no authority to make any statements, representations or

commitments of any kind or to take any action which shall be binding upon Company,

except as provided for herein or otherwise authorized in writing by Company.

3.23 On completion or earlier termination (for whatsoever reason) of the Services, the

Contractor shall demobilize its Equipments and/or Personnel forthwith.

4. Warranty and Guarantee: The Contractor warrants and guarantees that the Work will be

performed as per the Good Oilfied Industry Practices, under this Contract. Where GSPC has

found the Work or part thereof or any re-work has not been performed in accordance with

the terms of the Contract or as specified in the scope of work, GSPC shall inform the

Contractor about the specific nature of the defect/non-performance/defective performance.

Upon receipt of such notification, the Contractor shall promptly take action necessary to

correct/rectify such defect and/or re-perform the Work in accordance with the Contract. If

Contractor fails to correct such defect and/or re-perform the Work in accordance with the

instructions issued by GSPC within the stipulated time period, GSPC may on its own or by

any third party on behalf of GSPC, proceed to perform the work, so as to ensure that the work

is not affected on account of non-performance by the Contractor and get the work done from

a third party as specified in the Scope of Work, at the Contractor's sole risk and cost. In the

event any loss or additional costs are incurred by the Company on account of failure in

obligations performed by the Contractor such costs shall be recoverable by GSPC from the

Contractor. The re-performance of such defective work or action by GSPC shall not relieve the

Contractor of any of its obligations under the Contract or under the applicable laws. Defects

shall not be deemed waived by Company’s failure to notify Contractor upon receipt of

Services or by payment of invoice.

5. Completion of Work: Contractor shall deliver/complete the Work in accordance with the

scope of work of the Contract. Strict compliance with these requirements is the essence of

6. Inspection and Approval: GSPC on its own and/ or its authorized third party inspection

agency reserve the right to inspect the Work at Site or other facilities where the Work is being

undertaken by giving a reasonable notice. The Work shall be rejected if found/performed in

non-compliance with the requirements of this Contract.

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7. Compliance with applicable Laws, Rules and Regulations: Contractor represents that it

has knowledge of and shall comply with & shall cause Contractor’s Personnel as well as Sub-

contractor (if any) to comply with the all laws, rules, ordinances and regulations applicable

in India that may govern the performance of the obligations contained in this Contract and

ensure compliance with all the applicable laws. Contractor agrees to obtain, at his own

expense, all authorizations, licenses and permits that may be required as per the applicable

laws for the performance of work as per the Scope of work under this Contract. All costs and

expenses incidental to such compliance will be paid by Contractor. Contractor shall defend,

protect, hold and indemnify GSPC Group harmless from and against any action, cause of

action, damages, claims, penalty, demands whatsoever, either at law or in equity, judgments

including costs and legal fees which may be rendered against GSPC Group in the event of

non-compliance with the provisions of this Clause. The Contractor shall be solely responsible

for any damage to environment and/or for actions arising out of non-compliance with

applicable laws. The Contractor shall indemnify the Company for any losses/damages that

the Company has suffered or is likely to suffer on account of failure to comply with the

applicable laws, rules and regulations.

8. Variation: The quantities mentioned in the scope of work are estimated quantities, which

may vary based on actual requirement of GSPC within the scope of the Contractor at any time

during the currency of the Contract term. GSPC reserves the right to make changes/give

instructions to vary the Contract. No variation in this Contract will be accepted unless it is in

9. Insurance & Labour enactments: Contractor shall carry and maintain all relevant and valid

insurance cover for its employees, workmen, personnel, equipment, which are mobilized to

GSPC designated location for performing the scope of work, as per relevant applicable laws,

as amended from time to time particularly the workmen’s compensation act, payment of

wages act, contract labour (regulation act), etc., and keep GSPC indemnified under this

contract. Contractor shall ensure strict & regular compliance to Minimum Wages Act and any

other applicable laws.

The provisions of this clause shall in no way limit the liability of the Contractor under the

Contract or Applicable Laws. All such insurances shall be placed with reputable and

substantial insurers acceptable to the Company.

Contractor’s insurances shall be primary to and receive no contribution from Company

Commencement or performance of Services without delivering the certificates of insurance

shall not constitute a waiver of Contractor’s obligation to provide the required insurance

10. Limitation of Liability:

Notwithstanding anything contained in the Contract to the contrary, the Contractor Group’s

total/aggregate liability under this Contract, tort or otherwise shall be limited to a sum equal

to One hundred percent (100%) of the Contract Value. Contractor Group’s total/aggregate

liability under this Contract, tort or otherwise shall be limited to a sum equal to three

hundred percent (300%) of the Contract Value in case of Gross Negligence or Willful

Misconduct. Provided that aforesaid cap for limitation of liability shall not apply and the

Contractor shall continue to remain responsible for all liabilities which arise on account of:

• Breach of Applicable Laws by the Contractor Group.

• Liability for payment or non-payment of taxes and other statutory duties/ fees of any

• Liability for breach of Intellectual Property Rights of any person.

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11. Tax Indemnity:

11.1 Unless specified in the Contract it is deemed to understand that Contract Rates are all-

inclusive. All taxes and duties are deemed to be included in the Contract Prices. Contractor

shall indemnify and hold harmless GSPC and Co-venturers from all taxes and duties and

any interest and penalties thereon. GSPC shall provide the required forms as applicable for

tax exemptions/ concessions. GSPC shall make statutory deductions from all payments

made to the Contractor under this Contract.

11.2 The rates given in the Contract are inclusive of all levies/ duties paid/ payable in execution

of the Contract except Goods & Service Tax which shall be paid extra at the prevailing rate

as indicated above. Any variation during the Contract period as promulgated by Govt. shall

be adjusted on either side on scrutiny of proof of payment. However, increase in taxes,

levies/ duties for work executed beyond the Contract duration will not be applicable.

11.3 Change in Law:

(a) In the event of any change or amendment of any Act or law, Rules or Regulations of

Government of India or Public Body, which becomes effective after the effective date

of Price Bid or revised Price Bid submission and which results in increased cost of the

works under the Contract though increased/decreased liability of taxes of Goods and

Service Tax, (other than personnel and Corporate taxes and other taxes), duties, the

Contractor shall be indemnified for any such increased/decreased cost to Company

subject to the production of documentation proof provided the rates and all applicable

taxes along with the tax rate, were clearly indicated at the time of Bid submission by

(b) Similarly, any change or amendment of any Act or law, including Indian Income Tax

Act, Rules or Regulations of any Government becomes effective after the effective date

of Price Bid or revised Price Bid submission and which results in any decrease in the

cost of the project through reduced liability of taxes, (other than personnel and

Corporate taxes) duties, the Contractor shall pass on the benefits of such reduced cost,

taxes or duties to the Company.

(c) Notwithstanding the above mentioned provisions, Company shall not bear any liability

(i) Personnel taxes on the employees of Contractor and the employees of all its sub-

Contractors etc.

(ii) Corporate taxes in respect of the Contractor and its sub-Contractors.”

(iii) Any taxes for which the Contractor or any or all of his sub-contractors are directly

assessable i.e. Corporate taxes and Fringe benefit tax in respect of Contractors

and all of their sub-contractors, agents etc.

(iv) break up and rates of taxes not provided in the Offer

11.4 LIENS: Contractor shall immediately pay and discharge any lien, claim or encumbrance, of

any nature, (or shall provide security for payment thereof) attributable to Contractor.

Contractor shall indemnify and hold Company harmless from and shall keep Company’s

equipment and property free and clear of all liens, claims, assessments, fines and levies

incurred, created, caused or committed by Contractor. If Contractor fails to pay and

discharge any such lien, claim or encumbrance, then Company may do so and charge

Contractor for all costs, with an additional five per cent (5%) of such costs and expenses,

be payable by Contractor and may be deducted and set off against any monies owed to

Contractor by Company pursuant to the Contract. Company shall have the right to retain

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out of any payment to be made to, or to be reimbursed to, Contractor, an amount sufficient

to indemnify it completely against any such lien, claim, assessment, fine or levy exercised

or made and all associated costs.

11.5 AUDIT: The Company and its authorized representatives shall have access to, and the

right to audit and obtain copies of any of Contractor's and its subcontractors' or agents'

documents of whatsoever nature (except the confidential information of pricing formulate

of the Contractor) relating to or in connection with the performance of the Work, including

books, vouchers, receipts, invoices, correspondence, government correspondence,

contracts, representations before statutory authorities, tribunals, courts and any other

records. The Contractor will preserve and will cause its subcontractors and agents to

preserve all such records for a period of three (3) years from the end of the calendar year

in which this Contract terminates and will, upon written request, make them available to

Company and its representatives. The Contractor shall provide photocopies of any

documents within a reasonable period whenever demanded by the Company, Audits

referred in this Clause will be made during Contractor's normal working hours. Any

payment made by the Company shall not imply acceptance of liability on the part of the

Company. Company shall have the right to notify Contractor of any matters arising in an

audit which may necessitate making an adjustment; and such adjustment, whether by

reimbursement to Company or otherwise, shall then promptly be made. Company shall

also have the right to obtain assistance and statements from any of Contractor’s Personnel

to the extent it deems necessary, and Contractor and its subcontractors shall make such

personnel available at their assigned locations if still under employment with Contractor

or its subcontractors.

12. GSPC provided information: On receipt of any specifications, drawings or other

information required for the Work and supplied by GSPC or supplied expressly on its behalf,

the Contractor shall inspect same for omission, inconsistency or inaccuracy. If the

Contractor considers there is any omission, inconsistency or inaccuracy in such

specifications or drawings, or that any modification should be made, the Contractor shall

notify GSPC forthwith in writing.

13. Local Goods and Services: In the provision of the Work, Contractor shall:-

a. give preference to the purchase and use of goods manufactured, produced or supplied in

India provided that such good are available on terms equal or better than imported goods

with respect to the timing of delivery, quality, quantity required, price and other terms;

b. employ Indian sub-contractors having the required skills or expertise to the maximum

extent possible insofar as their services are available on comparable standards with those

obtained elsewhere and at competitive prices and on competitive terms, provided that

where no such sub-contractors are available, preference shall be given to non-Indian sub-

contractors who utilize Indian goods to the maximum extent possible, subject to the

provision in 13(a) above;

c. co-operate with and assist Indian companies as sub-contractors to enable them to

develop skills and technology to service the petroleum industry;

d. ensure to the best of its ability that provisions in terms of 13(a), 13(b) and 13(c) above

are contained in the sub-contractors; and

e. ensure that suppliers in India are given adequate opportunities to compete for the supply

of goods and services for the provision of the Work.

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14. Termination:

14.1 Unless otherwise provided, the Contract shall terminate upon expiry of the Term of the

Contract. The Contractor shall be paid for the Work successfully completed and certified

by Company Representative along with demobilisation charges, if any. Save as specified

elsewhere in the Contract, Company shall have the right to terminate the Contract in the

following circumstances:

A. Termination for Non- Mobilization or Non-commencement of Work

If the Contractor fails to timely commence/mobilize the Materials and/or Equipments (fit

for purpose) along with Personnel required to perform the work as per the scope of work

of this Contract or having mobilized, fails to timely commence the work in accordance

with the terms of the Contract, it would amount to material breach under the Contract and

in such event, the Company shall have right to terminate the Contract immediately upon

expiry of such specified time, unless otherwise provided or agreed by the Company.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause A, the Contractor shall

not be entitled to any payment whatsoever. The Contractor shall immediately refund any

sum which the Company might have paid in advance to the Contractor under this Contract.

Unless, otherwise provided in the Contract, the Contractor shall compensate the Company

for all losses, expenses etc. which the Company shall sustain on account of such breach by

the Contractor.

B. Termination for events specified below:

Occurrence of any of events as specified below shall be construed as Event of Default. The

Company shall inform the Contractor of the same by issuing a notice of default

(hereinafter referred to as “Notice of Default”). If the Contractor, upon receipt of such

notice, fails to remedy such default with Seven (7) days, then the Company shall have the

right to terminate this contract forthwith. Event of default shall occur if the Contractor:

a) Commences a voluntary proceeding, or an involuntary proceeding is commenced

against the Contractor seeking liquidation, reorganization or other relief with respect

to the Contract or its debts under any bankruptcy, insolvency or other similar laws

now or hereafter in effect, or seeking the appointment of a trustee, receiver,

liquidator, custodian or other similar official of the Contractor for a substantial part

of its property, or if the Contractor shall consent to any such relief or to the

appointment of or taking possession by any such official in any such proceeding

commenced by or against a Contractor; or

b) Makes a general assignment for the benefit of its creditors; or

c) Refuses or fails to supply enough properly skilled workmen or proper equipment, or

materials or services to accomplish the Work in accordance with the original work

schedule/scope of work and the contract; or

d) Fails to make prompt payment to Sub-contractors or materials, equipment or labour;

e) Is in breach of Applicable Law; or

f) Otherwise breaches the provisions of the contract or part thereof; or

g) Suspends or abandons activities in the Work site; or

h) Is wound up (not being a member’s winding up for the purpose of reconstruction or

amalgamation only) or if a receiver or manager on behalf of a creditor shall be

appointed or if any deed or action substantially equivalent to any of the foregoing

deeds or actions either in Indian law or applicable law shall occur; or

i) Fails to provide uninterrupted services/perform work.

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Consequences of Termination:

Upon termination of Contract by Company under this sub-clause B, the Contractor shall

be entitled to payment for the work successfully completed and certified by the Company

Representative till the date of Termination. Further, the Company shall be entitled to take

possession of the Work (excluding the equipments and personnel) and finish the Work at

the risk and cost of the Contractor by whatever method Company deems just and

expedient. Unless otherwise provided in the Contract, the Contractor shall compensate

the Company for all losses, expenses etc. and additional expenses which the Company

shall sustain, to get the work executed, on account of such breach by the Contractor.

In such events as above:

a) The whole or part of the Performance Bank Guarantee furnished by the Contractor

is liable to be forfeited without prejudice to the right of the Company to recover from

b) The amount that may have become due to the Contractor on account of Work already

executed by it shall not be payable to it until after the expiry of six (6) calendar

months reckoned from the Termination Date of Contract or from the taking over of

the Work or part thereof by the Company as the case may be.

C. Termination in the event of Force Majeure

In the event that a condition of Force Majeure exists at the Site for a period of fifteen (15)

consecutive days, Company shall have the right to terminate this Contract by giving two

(2) days advance notice to Contractor.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause C, the Contractor shall

be entitled to payment for the work successfully completed and certified by the Company

Representative till the date of Termination, if applicable as per Contract. No Party shall be

obligated to pay the other Party for losses, expenses, damages etc. sustained on account

of event of Force Majeure.

D. Termination for Convenience

Notwithstanding anything to the contrary under this contract, Company shall have a right

to terminate the Contract in whole or in part, at any time with fifteen (15) days prior

written notice thereof to the Contractor. Upon any such termination the Contractor

irrevocably agrees to waive any and all claims for damages, compensations, including loss

of anticipated profits, on account thereof, and as the sole right and remedy of the

mentioned in the Contract for the work / services performed by the Contractor till the

date of such termination.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause D, the Contractor shall

be entitled to payment for the work successfully completed and certified by the Company

Representative till the date of Termination as well as demobilization charges, if applicable

in the Contract.

E. Termination for non-performance or non-satisfactory performance of the Work

The Contractor shall perform the work in accordance with Good Oilfield Practices and the

terms and conditions of the Contract. If the Contractor does not perform the Work or any

part thereof or its performance is non-satisfactory, then Company shall issue a notice

(“Remedy Notice”) to the Contractor to remedy such non-performance or non-

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satisfactory performance. Upon receipt of such Remedy Notice, the Contractor shall

remedy such default within Seven (7) days. The Company may ask the Contractor to

remedy the default in any of such services, at sole risk and cost of Contractor. In the event,

the Contractor fails to remedy such default within the specified period or the performance

of the Contractor is non satisfactory repeatedly; the Company shall have a right to

terminate the Contract immediately without any further notice.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause E, the Contractor shall

be entitled to payment for the work successfully completed and certified by the Company

Representative till the date of Termination. Further, the Company shall be entitled to take

possession of the Work (excluding the equipments and personnel) and finish the Work at

the risk and cost of the Contractor by whatever method Company deems just and

expedient. Unless otherwise provided in the Contract, the Contractor shall compensate

the Company for all losses, expenses etc. the additional expenses which the Company shall

sustain on account of such breach by the Contractor.

F. Termination for Breach of any Undertaking

In the event after the award of Contract, it is discovered/found by GSPC that any of the

conditions stated in the Undertakings furnished by the Contractor under this Contract at

the time of bidding is found to be false or any event mentioned in such undertaking occurs

after the award of the Contract, GSPC shall have a right to terminate the Contract

immediately at its sole discretion by giving notice of termination to the Contractor. This

shall be without prejudice to company’s rights and obligations under the Contract or

under the law, including right to recover damages from the Contractor.

14.2 Upon receipt of Notice of Termination, the Contractor shall, unless a notice directs

a) Immediately discontinue the work from that date and to the extent specified in the

b) Place no further orders or agreements for materials, equipment, services or facilities

except as may be necessary for the completion of such portion of the work which is

directed to be continued;

c) Promptly make every reasonable effort to procure cancellation upon terms

satisfactory to Company all orders and sub-contracts to the extent they relate to the

performance of the discontinued portion of work; and

d) Do only such work as may be necessary to preserve and protect Work already in

progress and protect materials, facilities and equipment on the work site or in transit

14.3 The exercise of any of the rights granted to Company hereunder shall not prejudice or

affect any other rights of action or remedy, which have accrued or shall accrue thereafter

14.3 Upon termination of Contract, the obligation of the Contractor shall continue as to

portions of the work already performed and as to obligations assumed by the Contractor

prior to the date of termination.

14.4 Payment upon Termination

If the unpaid balance of the Contract Price exceeds the cost incurred by the Company on

finishing the work as provided in the Contract, such excess shall be paid to Contractor

upon completion of the Work. If the unpaid balance of the Contract Price is lower than

the cost incurred by the Company on finishing the work as provided in the Contract, the

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Contractor shall promptly pay the difference to the Company upon receipt from the

Company of the certificate certifying the amount of such difference. Obligations arising

under this article shall survive the termination of the contract.

15. Indemnity and Liabilities

15.1 Indemnity by Contractor: Contractor shall be responsible at all times, including time in

storage, in transit or at work site and shall indemnify and keep the Company Group

indemnified and harmless under the Contract for performance of obligations by the

Contractor hereunder save as is otherwise herein specifically provided, and indemnify and

hold harmless Company Group from any and all claims, actions, proceedings, suits,

demands, charges, liabilities, costs, damages and expenses of every kind and nature or

other obligations hereunder directly or indirectly associated herewith, judgments and

fines arising out of or in the course of execution of work, including but not limited to Claim

with respect to sickness, injury or death of any Contractor’s Personnel and to damage or

destruction to any property owned, hired or supplied by Contractor arising directly or

indirectly during or as a result of the performance of this order from any cause whatsoever,

(except if directly caused by the Gross Negligence or Willful Misconduct of Company).

15.2 Indemnity by Company:

Company shall indemnify and keep the Contractor Group indemnified and harmless from

all actions, proceedings, suits, claims, demands, liabilities, damages, losses, costs, charges,

expenses and fines arising from:

i) personal injury, illness or death of any Company Group’s personnel (except if

directly caused by the Gross Negligence or Willful Misconduct of Contractor Group);

ii) Any loss or damage to any property owned, hired or supplied by Company

Group(except if directly caused by the Gross Negligence or Willful Misconduct of

Contractor Group).

15.3 Patent Indemnity: Contractor shall indemnify and hold harmless GSPC, its successors and

assigns and agents from and against any and all claims, losses, damages, liability, suits and

demands arising from actual or alleged infringements of any patent or patent right, copy

right or similar protection in connection with the Work, except where such claims arise out

of work and material furnished in accordance with drawings and specifications provided

15.4 Notwithstanding anything above, the Contractor shall defend, indemnify and hold

harmless the Company along with its Co-Venturers and their owned, controlled, affiliated

and subsidiary companies and the stockholders, directors, agents, employees and

representatives of each, from and against any and all claims or losses of whatever kind and

nature, including all related costs and expenses incurred in connection therewith in

respect of (i) personal injury, illness or death of a third party; and/or (ii) loss of or damage

of any kind to any facilities, tools, equipment and/or personal belongings of a third party;

to the extent the same arises out of breach of the obligations hereunder or, negligence

and/or breach of the duty (statutory or otherwise) of Contractor or its subcontractors or

15.5 Contractor shall be responsible at all times, including time in storage, in transit or at work

site and shall indemnify and keep the Company Group indemnified and harmless under

the Contract for performance of obligations by the Contractor and indemnify and hold

harmless Company Group from any and all claims, actions, proceedings, suits, demands,

charges, liabilities, costs, damages and expenses of every kind and nature or other

obligations hereunder directly or indirectly associated herewith, judgments and fines

arising out of or in the course of execution of work, including but not limited for the

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 Failure of Contractor to start/commence the work as per LOA/Work Order/Contract

 If Contractor fails to perform as per prescribed scope of work.

 If Contractor fails to work in work man like manner.

 If Contractor is in breach of Contract i.e Non-compliance with the terms and conditions

of this Contract.

 Breakdown/Malfunction of any of the Equipment’s and/or there is a delay on account

of such breakdown of Equipment’s or the Equipment’s installed for providing services

are not fit for the performance of work.

 Delay due to waiting for replacement of Contractor’s Tanker, Equipment and/or

 Breach of GPCB norms or any other applicable laws, including but not limited to the

laws pertaining to transportation.

16. Contractor’s Responsibility for Pollution

(a) Contractor undertakes that substances or rubbish in any form originating from

Contractor’s Equipment shall not be dumped or discharged at, or around the well location.

However, in the event of such dumping or discharge by Contractor, Contractor shall

immediately assume all responsibility for the cost of removal of items, substances or

rubbish so dumped or discharged and for any resulting pollution or contamination of any

form in the well location and the surrounding area and shall take necessary and adequate

steps to prevent environmental damage and, where some adverse impact on the

environment if unavoidable, to minimize such damage to extent possible and

consequential effects thereof to the property and people

(b) If Company has, reasons to believe that any Work by the Contractor or any operations

conducted by the Contractor are endangering or may endanger persons, or are causing

avoidable pollution, or are harming fauna and flora or the environment, Company may

pursuant to applicable period as may be determined by Company and, if appropriate,

repair such damage or remedy such loss at the cost of the Contractor, Company may,

pursuant to Applicable Law, require the Contractor to discontinue operation/ work in

whole or in part without any cost to Company until the Contractor has taken such action

to rectify the above events.

(c) The Contractor shall ensure that:

(i) The Work is conducted in an environmentally acceptable and safe manner consistent

with Good International Petroleum Industry Practice and that such Work is

professionally monitored.

(ii) Any contract entered into between the Contractor and its Sub-contractors

relating to the Work shall include the provisions stipulated herein and any established

measures and methods for the implementation of the Contractors obligations in

relation to the environment under the Contract.

17. HSE: In provision of Work, Contractor shall address all the issues related to Health, Safety

and Environment including but not limited to abiding by the applicable laws, its employees’

Health and Safety, selection of Environmental friendly materials, etc. It is mandatory that all

Contractor’s personnel shall wear steel-toed safety boots, safety glasses and helmets which

shall be supplied to them & borne by the Contractor. Over and above the Contractor /

Supplier shall abide by all our Health, Safety and Environmental policies of the Company.

18. Liquidated Damages:

If Contractor for any reason other than Force Majeure, fails to timely mobilize any of the

Equipment (fit for purpose) and/or Contractor’s Personnel/manpower (with requisite

experience) and as per the Scope of Work of the Contract at designated location/ Site as per

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the time schedule mentioned in the Contract or Mobilization Notice for Callouts or any other

date notified by the Company or fails to timely commence, continue to perform

uninterrupted Work in accordance with the terms of this Contract or if the Contractor

repudiates the Contract before completion of the Works in accordance with the Contract or

otherwise commits the breach of any of the provisions of the Contract, without prejudice to

any other right or remedy available to the Company, the Company shall have a right to seek

payment from the Contractor and the Contractor shall pay to Company, as ascertained and

pre-agreed liquidated damages, and not by way of penalty, One percent (1%) of Contract

Value for each week or part thereof of such late commencement of the Work or each

interruption of Work up to a maximum of Ten percent (10%) of Contract Value. GST (if

applicable) on the said liquidated damages will be charged extra and the Contractor shall

be liable to pay the same along with amount of liquidated damages.

The Parties agree that the liquidated damages ascertained above are genuine pre-estimate

of losses / damages likely to be suffered by the Company in the aforesaid circumstances.

The payment of liquidated damages pursuant to this section shall not affect the rights of

Company as per Contract or Applicable laws including the following rights to:

1. Terminate the Contractor or a portion or part of the Work thereof at any time during

the Term of the Contract and/or,

2. Recover damages resulting from Contractor's breach of any of the provisions hereof

3. Get the Work done by any other contractor at the risk and cost of the Contractor and/or,

4. Invoke Performance Bank Guarantee or any other security provided by the Contractor

5. Recover actual and/ or amount payable by the Company to its contractors or Sub-

contractors or third party for the services relating to the Work.

By way of abundant caution, it is clarified that in addition to recovering liquidated

damages, Company may exercise any one or more of its rights mentioned above as per the

Contract and the Applicable Law.

Company may without prejudice to its right to effect recovery by any other method, deduct

and withhold the amount of liquidated damages from any money belonging to the

Contractor in its hands (which includes Company's right to claim such amount against

Contractor's Performance Bank Guarantee) or which may become due to the Contractor.

Any such recovery of liquidated damages shall not relieve the Contractor from any of its

obligations/ liabilities under the Contract.

The Parties agree that the liquidated damages indicated hereinabove are genuine pre-

estimate of the minimum loss/ damage which Company will suffer on account of delay/

breach on the part of the Contractor and the said amount shall be payable without any

requirement of proof of the actual loss or damage caused by such delay/ breach.

By way of abundant caution, it is clarified that during this period of delay, Contractor will

not be eligible for any payment, whatsoever.

19. Force Majeure:

19.1 Where any Force Majeure event renders impossible or hinders or delays the performance

of any obligation then the failure or omission of Company or Contractor to perform such

obligation shall not be treated as a failure or omission to comply with this Contract. “Force

Majeure” shall mean any act which is insurmountable and outside the reasonable control

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of the parties Events of Force Majeure shall include, but shall not be limited to, acts of God,

epidemic/pandemic, landslide, lightning, earthquake, flood, fire, explosion, major storm

(hurricane, typhoon, cyclone, etc.) or tidal wave, act of war (declared or undeclared) or

public enemy, riots (otherwise than amongst Contractor’s personnel), strike (excluding

strikes, lockouts or other industrial disputes or action solely among employees of

Contractor or its subcontractors), act or omission of sovereign states or those purporting

to represent sovereign states, blockade, embargo, quarantine, public disorder, sabotage

or any other events beyond the control of the parties or either of them. Strikes shall only

be considered as Force Majeure if they are officially declared/ accepted strikes. However,

Force Majeure shall not include occurrences as follows:

(a) Delay in performance of delivery caused by congestion at Contractor’s facilities or

elsewhere, an oversold condition of the market, inefficiencies, or similar occurrences.

(b) Late performance by Contractor and/or a sub-contractor caused by unavailability of

equipment, supervisors or labor, inefficiencies or similar occurrences;

(c) Mechanical breakdown of any item of Contractor’s or its Sub-contractor’s equipment,

plant or machinery;

(d) Delays due to ordinary storm, inclement weather, seasonal rains or monsoon;

(e) Non-conformance by Sub-contractors;

(f) Financial distress of Contractor or any of its Sub-contractors; and

(g) Failure to carry out contracted services in accordance with the instructions of the

Company on account of any accident, breakdown or non-performance or

unsatisfactory performance of any equipment(s) or on account of any reason within

the control of the Contractor.

19.2 Any delay or failure in performance by either party hereto shall not give rise to any claims

for damages or loss of anticipated profits if, and to the extent, such delay or failure is

caused by Force Majeure. Neither Party hereto shall be liable to the other, for the payment

of monies, for failure to perform any obligations hereunder when performance is hindered

or prevented by Force Majeure. The affected party shall inform the other party

immediately in writing (within 24 hours) of its inability to meet its obligations hereunder,

specifying the cause of Force Majeure, and shall do all that is reasonably within its power

to remove the Force Majeure conditions. Such party shall advise the other party when such

Force Majeure ceases (within 24 hours of ceasing of Force Majeure) and shall resume

performance of its obligations hereunder as soon as reasonably possible thereafter. No

payment will be due to the Contractor between the commencement of Force Majeure and

commencement of Normal operations by the affected party.

19.3 The affected party shall make every reasonable effort to remove or remedy the cause of

such Force Majeure or mitigate its effect as quickly as may be possible. In the event that a

condition of Force Majeure exists at the site for a period of at least fifteen (15) consecutive

days, Company shall have the right to terminate this Contract by giving Two (2) days

advance notice to Contractor.

20. Settlement of Disputes / Arbitration:

i. The Company and the Contractor undertake that all disputes, differences or questions

at any time between the parties arising under this Contract (“Disputes”) shall be

resolved between the parties in good faith.

ii. If any Dispute cannot be resolved between the parties within sixty (60) days or any

agreed extension thereof, any Party may refer the dispute to arbitration by a sole

arbitrator to be mutually appointed by the Parties. Unless otherwise agreed in writing,

the arbitration shall be held at Gandhinagar, Gujarat, India and shall be conducted in

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accordance with Indian Arbitration and Conciliation Act 1996 (including any statutory

modifications or reenactments thereof) and rules there under excluding any laws,

opinions, or regulations that would require application of the laws of any other

jurisdiction. The arbitrator to be appointed shall be retired Judge of any of the High

Courts or Supreme Court of India. Unless otherwise agreed in writing, the seat of

arbitration shall be Gandhinagar, Gujarat, India.

iii. The English language shall be used in the arbitral proceedings. Unless otherwise agreed

in writing, each party shall equally bear the cost of arbitration.

iv. It is also a term of the Contract that the Contractor shall not stop the Work under this

Contract and the Work shall continue as expected regardless of whether the arbitration

proceeding have commenced or not.

v. Notwithstanding any disagreement, dispute, protest, request for arbitration or court

proceedings relating directly or indirectly to the Work, at all times, Contractor shall

proceed with the Work in accordance with the determinations, instructions and

clarifications of Company. If the Contractor fails to proceed with the Work, he shall be

considered to be in default and shall be held liable for any for any direct, indirect or

consequential costs and expenses arising from such default. During the period Contractor

is proceeding with the Work, he shall be paid the undisputed portion of his claims which are

due under the Contract.

vi. The right to arbitrate disputes and claims under this Contract shall survive the

termination or invalidity of this Contract or any term hereof.

vii. Any award rendered by the arbitrator shall be final and binding upon the parties. The

Parties agree to submit to the exclusive jurisdiction of the Courts at Gandhinagar, Gujarat,

21. Governing Law: This Contract shall be governed by and construed in accordance with laws

of India and the Parties submit to the exclusive jurisdiction of courts of Gandhinagar, Gujarat,

India. This Clause survives the expiry/termination of this Contract/Service Order.

22. Consequential Damage: Notwithstanding anything else contained herein to the contrary

and subject to Clause 20(v), neither party shall be liable to the other for special, indirect or

consequential damage resulting from, or arising out of this Contract including but not

limited to, loss of profit, loss of revenue, anticipated profits, loss of business opportunity or

business interruption, suffered by such Party.

23. Time is of Essence: Time is the essence of the Contract and timely execution/completion

of work in accordance with the terms of the Contract has to be strictly complied with, failing

which the Contractor/Supplier will have to indemnify GSPC of all the loss or expenditure

that GSPC may incur or has incurred.

24. Severability: If any portion of this Contract is determined to be illegal, invalid or

unenforceable, for any reason, then, insofar as is practical and feasible, the remaining

portions of this Contract shall be deemed to be in full force and effect as if such invalid

portions were not contained herein.

i) All information and other materials disclosed, furnished, communicated or supplied by

a party; hereinafter the Disclosing Party to the other Party; hereinafter the Receiving

Party, including the Receiving Party’s directors, officers, employees, Affiliates, or its

expressly authorized representatives or agents are strictly confidential and shall be

considered as Confidential Information. The Parties agree that Confidential Information

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shall not be divulged by Receiving party to any third party during the Term of this

Contract or thereafter for a period of five (5) years from such disclosure or the

determination of the 5 year period, whichever is later, without the Disclosing Party’s

prior written consent.

ii) For avoidance of doubt, “Confidential Information” shall be deemed to include all

information including but not limited to any technical, commercial and financial

information, improvement, inventions, know how, innovations, technology, trade

secrets, professional secrets, copyrights and any other intellectual property, discoveries,

ideas, concepts, papers, software in various stages of development, techniques,

models, data, source code, object code, documentation, manuals, flow charts,

research, process, procedures, functions, customer names and other information

related to customers, price lists and pricing policies. However, the Parties hereto

acknowledge that Confidential Information shall not include any information that:

a) is now or subsequently becomes publicly known or available without breach of this

Contract by the Receiving Party;

b) was previously in the possession of the Receiving Party without any obligation of

confidentiality and which was not acquired from, provided, given, sold or otherwise

disclosed (directly or indirectly) by the Disclosing Party not through this Contract.

c) is to be shared by GSPC with its JV partners, to regulatory authorities, Government,

Courts or other authorities required by law or in the course of legal proceedings

iii) The Contractor shall obtain written approval from Company prior to making any

publicity release or announcement regarding the Contract, the Works or Contractor’s

activities related to its participation in the Work or any other Confidential Information.

If so requested by Company, Contractor further agrees to require the Contractor’s

Personnel, its Sub- Contractors, and their employees to execute appropriate

undertakings of confidentiality similar to that imposed on the Contractor under this

Clause, prior to performing any Work under this Contract.

iv) The Contractor shall hold the Confidential Information confidential and shall not divulge

or disclose the Confidential Information, or make the Confidential Information available

to any person or entity, other than its authorized representatives and ensure that only

such authorized representatives who are expressly authorized by it to and whose duties

require them to possess the Confidential Information shall have access to the

Confidential Information on a need-to-know basis. In case of any breach of these terms

or any act or omission by the Contractor, Contractor’s Personnel, Sub-Contractors or any

of their authorized representatives, the Contractor agrees to indemnify GSPC for any

losses or damages suffered on account of breach by the Contractor.

26. Conflict of Interest: Contractor/Supplier represents and warrants that it is not aware of

any conflict of interest with respect to this Contract. Without limiting the foregoing,

Contractor represents specifically that neither Contractor nor Contractor’s Personnel

have knowingly promised or conferred any financial benefits, of any kind whatsoever, to

any employees of GSPC or such employees’ dependents in connection to the Contractor

or Contractor’s Personnel in obtaining this Contract or performing its terms and

conditions. Contractor shall exercise reasonable care and diligence to prevent any actions

being taken or conditions from arising which could result in a conflict with GSPC’s best

27. Waiver: None of the provisions of this Contract shall be considered waived by GSPC

unless GSPC gives such waiver in writing. No such waiver shall be of any past or future

default, breach or modification of any terms, provisions or conditions of this Contract

unless expressly set forth in such waiver. None of the following shall release Contractor

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from any of the warranties or obligations of this Contract or be deemed a waiver of any

right or remedies as to any prior or subsequent default in accordance with the Contract:

 Failure by GSPC to insist upon strict performance of any terms or conditions of this

 Failure or delay to exercise any rights or remedies provided herein or by law, or

 Failure to properly notify Contractor in the event of breach, except for any breach

which according to provisions of Contract has to be notified, or

 Acceptance of or payment for any Service of Contractor.

28. Notices: All notices and other communications provided for in this Contract shall be in

writing and shall be delivered at the addresses for notices given in the Contract. A party

may notify the other from time to time of changes in the address for notices. E -mails and

facsimile transmissions shall be held to have been received at the time of transmission

29. Independent Contractor: Contractor shall perform the work as an independent

contractor. Contractor is not and shall not become or represent itself as Co-venturer,

Affiliate, partner, employee or agent of GSPC. The Contract does not form any agency,

partnership, joint ventures or joint relationship between the Parties. Subject to the

compliance with the Contract, the Contractor shall be solely responsible for the manner

in which Works are performed. All Contractor’s Personnel/ representatives engaged by

the Contractor in performing the Contract shall be under the complete control of the

Contractor and shall not in any event be deemed to be the employees of GSPC. Contractor

shall be responsible and shall indemnify GSPC for all acts, defaults, omissions or negli-

gence of the Contractor, Contractor’s Personnel, its Sub-contractors and their respective

agents, servants, employees, workmen, and representatives.

30. RECORDS & INSPECTION

Contractor shall keep detailed records of all work performed, including records

evidencing planned and actual compliance. Contractor shall furnish to Company an

accurate record of the Work performed on a daily basis as per Company’s requirements.

The job sheet shall be signed by Contractor’s representative before the same is submitted

to the company. The Contractor shall present such records to the Company for inspection

whenever requested. The Company is at liberty to inspect any equipment’s during

performance of the Contract and the Contractor shall remedy any defects found free of

cost. Any defects and deficiencies that are noticed during this inspection will have to be

attended by the Contractor from time to time.

31. Other Conditions and Stipulations: It is mandatory that all Contractor’s personnel shall

wear steel-toed safety boots, safety glasses and helmets which shall be supplied to them by

the Contractor at its cost. Over and above the Contractor / Supplier shall abide by all our

Health, Safety and Environmental policies of GSPC.

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GSPC SAFETY RULES

The following rules outline some of the basic safety requirements for all GSPC worksites. These rules

will be reviewed with all employees and contractors and will be a topic of regular safety meetings.

1.0 The use alcohol or illegal drugs while on company business, whether on client property, or in

company vehicles or privately owned vehicles hired temporarily or permanently by the company

will NOT be tolerated, and will lead to dismissal.

2.0 Hard Hats approved by GSPC will be worn at all times on worksites. Contractors are to provide

their own PPE, however, in certain circumstances, GSPC may provide PPE on a temporary or cost

recovery basis.

3.0 GSPC approved safety boots are required on all worksites.

4.0 Clean protective clothing suitable to the job being done and weather conditions must be worn.

Appropriate gloves shall be worn as required by the task at hand.

5.0 Appropriate hearing protection and/or GSPC approved eye protection will be worn as dictated by

the work being performed.

6.0 Appropriate fire retardant clothing will be worn on worksites by all of our personnel as dictated

by the work being performed.

7.0 Smoking is permitted only in designated areas. Designated smoking areas may need to be changed

from time to time as new fire/explosion hazards are identified.

8.0 GSPC Ground Disturbance Procedures will be adhered to when performing any excavations.

9.0 Company vehicles/equipment will be operated as per posted speed limits, regulations and

operating manuals. Seat belts where available must be worn at all times. Always walk around the

vehicle/equipment before starting out. Non-essential vehicles are not allowed within 30 meters

of well, separator, storage tank. Vehicles entering well site are required to be equipped with spark

arrestors and may be subject to inspection and/or work permit. Spotters for heavy equipment

and vehicles will be provided where necessary. Spotter shall wear reflective vests.

10.0 Non-essential persons shall be kept out of well site and construction areas.

11.0 No electrical appliance, equipment or machinery including lighting apparatus, mobile phones, or

non-intrinsically safe radios shall be used in Zone ‘0’ hazardous area, or in Zone 1 areas without

utilizing the Permit to Work System (hot work).

12.0 Riders are not permitted on heavy equipment. Operators shall ensure the equipment is fully

stopped and secured prior to dismounting.

13.0 Appropriate fall protection equipment is required when working above 2 meters. This includes

full body harness, lanyards, and climbing devices where required.

14.0 Only GSPC approved slings shall be used for lifting operations and tag lines will be provided for

suspended loads. Site safety officers shall inspect lifting equipment and lifting operations on a

15.0 Hazards are to be immediately reported to a supervisor or the GSPC Safety Officer.

16.0 Keep the work site clean and organized.

17.0 GSPC management may exempt certain visitors from Rules 4, 5, and 6 provided that the visitor

will not be unduly exposed to any hazard, and, will be accompanied by competent GSPC staff at all

Compliance with these rules is mandatory – non-compliance will lead to dismissal. These rules

shall be posted at all company worksites

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BIDDERS RESPONSE ACKNOWLEDGMENT OF REQUEST FOR QUOTE PACKAGE

As a delegated authority/representative of the organization named below, I have reviewed the contents of

the package and on behalf of my company, acknowledge the receipt of the same and advise that we will:

Transmittal of signed scanned copy via email:

Mr. Amitabh Ranjan – Sr. VP (E&C/M&L/C&P)

Mr. Durgadatta Rautaray-AM (C&P)

Gujarat State Petroleum Corporation Limited.,

GSPC Bhavan, Behind Udyog Bhavan, 3rd Floor,

Sector-11, Gandhinagar – 382 010, Gujarat, India

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ON LETTER HEAD OF THE BIDDER

DECLARATION OF NO DEVIATIONS/ EXCEPTIONS

(To be submitted as part of Technical bid)

[Address and Contact Details]

Bidder’s Reference No.___________________________ Date……….

Tender Document No.

Subject : Declaration of Compliance with Tender Terms and Conditions

We hereby confirm that we have thoroughly read, understood, and acknowledged the terms

and conditions of this tender. Where necessary, we have sought and obtained clarifications

from GSPC. Additionally, we have duly noted all clarifications, amendments, and addenda

issued by GSPC in relation to this tender and have accordingly submitted our bid.

We further confirm that our submission does not include any deviations, exceptions, or

reservations to the terms and conditions set forth in the tender document or any subsequent

clarifications, amendments, or addenda issued by GSPC.

We unconditionally accept and agree to comply with all terms and conditions of the tender

without variation or modification. Any terms and conditions stated elsewhere in our bid that

are contrary to the tender requirements shall be deemed null and void.

(Authorised Signature with date)

(BIDDER TO USE THE ABOVE FORMAT ONLY, FOR SUBMISSION. NO

OTHER FORMAT SHALL BE ACCEPTED)

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 46 of

TO: Gujarat State Petroleum Corporation Limited, a company incorporated under the provisions of

the Companies Act, 1956 and having its registered office at GSPC Bhavan, Sector -11,

Gandhinagar, Gujarat, India. (hereinafter referred to as “GSPC”).

…………………………(hereinafter referred to as “Tenderer”) has submitted a proposal dated

………..(“hereinafter referred to as Proposal”) against Tender/RFQ/Inquiry No..: _______________

dated ______________for ______Tendered Services/Supplies_________ (hereinafter referred to as the

“Tender/RFQ/Inquiry”).

NOW, THEREFORE,

(1) In response to the request made by the Tenderer, we (Name of Banker/Insurer:)

____________________________ (hereinafter called the “Guarantor”) hereby irrevocably and

unconditionally guarantee the sum of Indian Rupees Rs.________/- (INR ___________________Only in

favor of GSPC, if Tenderer fails to perform its obligations as set forth below:

(i) The Tenderer agrees to keep the Proposal open for acceptance by GSPC during the period of

validity (120 days from the Closing Date) specified in the Tender/RFQ/Inquiry.

(ii) The Tenderer, having been notified of acceptance of its Proposal by GSPC during the period of

Tender validity:

(a) Fails or refuses to execute the agreed Contract/Service/Purchase Order, if required; or

(b) Fails or refuses to furnish the Performance Bank Guarantee in accordance with the format

provided in the Tender/RFQ/Inquiry document; or

(c) Seeks Variation or modification of Proposal; modifications to the agreed terms and

(d) Tries to influence GSPC on bid evaluation, bid comparison or Contract/Service/Purchase

Order award decision.

The sum shall become payable by us immediately on first demand by GSPC without proof or

conditions notwithstanding any constitution or protest by the Tenderer or any other third party.

(2) GSPC shall have the full liberty without our consent and without affecting in any manner, our

obligation hereunder, to relax any of the terms and conditions of the aforesaid Tender, from time

to time, or to postpone any time any of the powers exercisable by GSPC against the said Tenderer

and Guarantor shall not be relieved from its liabilities by reason of any such relaxation being

granted to the Tenderer by GSPC or any indulgence by GSPC to the said Tenderer or by any such

matters or things whatsoever.

(3) The Guarantor shall not be discharged or released from this Guarantee by any

Contract/Service/Purchase Order made between the Tenderer and GSPC with or without the

consent of the Guarantor or by any alteration in the obligations undertaken by the Tenderer or

by any change in name or constitution of GSPC or the Tenderer.

(4) The Guarantee herein shall not be affected by any change in the constitution of the Bank or the

(5) This Guarantee shall not be revoked during its currency, and shall remain in effect for One

Hundred and eighty (180) days from the Tender Closing Date.

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(6) This Guarantee shall be governed and construed in accordance with the laws of India and all of

the parties to this Guarantee hereby irrevocably submit to the non-exclusive jurisdiction of

Courts in Gandhinagar.

IN WITNESS whereof this Guarantee has been duly executed by GUARANTOR the ___________ day of

Refer Attachment – 5: Finance Department, GR No. FD/MSM/e-file/4/2023/0057/D.M.O. dated

ALTERNATIVELY THE BIDDER CAN SUBMIT DEMAND DRAFT FOR THE BID BOND VALUE. THE

DEMAND DRAFT SHOULD BE MADE IN FAVOUR OF “GUJARAT STATE PERTROLEUM

CORPORATION LTD.” PAYABLE AT GANDHINAGAR/AHMEDABAD, GUJARAT. THE DEMAND DRAFT

WILL BE GOVERNED BY THIS BID BOND TERMS & CONDITIONS. BIDDER MAY ALSO HAVE OPTION

OF SUBMITTING THE BID BOND AMOUNT BY RTGS

It is a condition precedent to the acceptance of any Tender by the GSPC that the Tenderer shall provide

a Bid Bond by means of a Bank Guarantee for an amount stated in the Invitation to Tender in the

prescribed format and valid for a period of 180 days from the Closing Date. The Tender may be

disqualified in the absence of a Bid Bond in the prescribed format.

Conditions for Invoking of Bid Bond Guarantee

The following conditions would also lead to the invoking of Bid Bond Guarantee:

a) If the Tender is withdrawn during the validity period or any extension thereof.

b) If the Tender is varied or modified in a manner not acceptable to GSPC during the validity or agreed

extension validity period duly agreed by the Tenderer or after notification of award by GSPC and

prior to signing of the Purchase Order/Contract.

c) If the successful Tenderer is seeking modifications to the agreed terms and conditions after

notification of award or declines to accept the Letter of Intent/Award.

d) If the successful Tenderer fails to furnish Performance Bank Guarantee within 21 days of the issue of

the Letter of Intent/Award.

e) Any effort by the Tenderer to influence GSPC on bid evaluation, bid comparison or Purchase

Order/Contract award decision.

The formats for any of the Bank Guarantees shall not be changed except for any minor variations

that the Bank may require. Failure to comply with this requirement may entail disqualification of

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PERFORMANCE BANK GUARANTEE FORMAT

TO: Gujarat State Petroleum Corporation Limited, a company Incorporated under the Company’s Law

1956 and having its registered office at “GSPC Bhavan, Behind Udyog Bhavan, Sector –

Gandhinagar – 382 010, Gujarat, India (herein after called “GSPC/Company”).

(1) By a Contract No. ____________ dated _________ (hereinafter referred to as the “Contract”) for the

Provision of _________________ between (hereinafter called the “Contractor”) of the one

part and Company of the other part, the Contractor agrees to perform the Services in accordance

with the Contract.

(2) In response to the request made by Contractor, we …(Name of Banker:)… (hereinafter called the

“GUARANTOR”) hereby irrevocably and unconditionally guarantee in favor of GSPC, the payment

of amounts (without any withholding, deduction or set off) the sum of IN Rs.__________ (Rupees

_____________), as guarantee for obligation of the Contractor to perform the work in accordance

with the Contract. The sum shall become payable by us immediately on first demand by Company

without proof or conditions notwithstanding any dispute or protest by the Contractor or any

other third party. Multiple demands may be made in respect of our guaranteed obligations.

(3) We shall not be discharged or released from this Guarantee by any waiver, modification,

agreements made between the Contractor and GSPC with or without the consent or by any

alteration in the obligations undertaken by the Contractor or by any forbearance whether as to

payment, time performance or otherwise, or by any change in name or constitution of GSPC or

the Contractor.

(4) This Guarantee is a continuing security and accordingly, shall remain in operation for 90 days

after the completion of the Contract period. This Guarantee shall be valid upto ___________.

We agree that the Guarantee is given regardless of whether or not the sum outstanding

occasioned by the loss, damages costs, expenses or otherwise incurred by GSPC is recoverable by

legal action or arbitration.

The rights under this Guarantee shall be assignable by GSPC to third parties.

This Guarantee shall be governed by and construed in accordance with the laws of India and all

of the parties to this Guarantee hereby irrevocably submit to the non-exclusive jurisdiction of

Courts in Gandhinagar.

The Guarantee herein contained shall not be determined or affected by the liquidation or winding

up, dissolution or changes or constitution or insolvency of the said Contractor but shall in all

respect and for all purposes be binding and operative until payment of all money due to you in

respect of such liabilities is paid.

IN WITNESS where of this Guarantee has been duly executed by GUARANTOR this ____ day of ________,

2026 or and on behalf of …(Contractor)…).

Refer Attachment – 5: Finance Department, GR No. FD/MSM/e-

file/4/2023/0057/D.M.O. dated 21/04/2023

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LIST OF BANKS FOR SUBMISSION OF BANK GUARANTEES,“BID BOND” AND

“PERFORMANCE BANK GUARANTEE”

Finance Department, GR No. FD/MSM/e-file/4/2023/0057/D.M.O. dated 21/04/2023

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent basis.

1. All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to

March 31, 2024. The validity cut-off date in GR is with respect to date of issue of Bank

Guarantee irrespective of date of termination of Bank Guarantee.

2. A U Small Finance Bank

3. Bandhan Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. Fedral Bank

14. IndusInd Bank

15. Karnataka Bank

16. Karur Vysya Bank

17. Kotak Mahindra Bank

18. South Indian Bank

19. Standard Chartered Bank

20. Tamilnadu Mercantile Bank

21. Utkarsh Small Finance Bank

22. The Kalupur Commercial Co-operative Bank Limited

23. Ahmedabad Mercantile Co-operative Bank Ltd

24. Nutan Nagarik Sahakari Bank Ltd

25. Rajkot Nagarik Sahakari Bank Ltd

26. Saraswat Co-operative Bank Ltd

27. SVC Co-Operative Bank LTD

28. The Gujarat State Co-operative Bank

29. The Mehsana Urban Co-operative Bank Ltd

30. The Surat District Co-operative Bank Ltd

31. The Surat People’s Co-operative Bank Ltd

32. Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents/papers of guarantee

from the concerned tendering authority.

(S. Chhakchhuak)

Addl. Secretary (Budget)

Finance Department

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Bid Evaluation Criteria

Service Name: Disposal of waste oily sludge in pits from various Sites/Installations to Recycler/Re-

Processor for CB-ONN-2000/1, CB-ON/2 (RFPSC) and CB-ONN-2002/3 Blocks.

Hiring Nature: Call-out basis

Block Name: CB-ONN-2000/1 – Ahmedabad Old PSC, CB-ON/2 Tarapur RFPSC, CB-ONN-2002/3

Sanand-Miroli Block.

BIDDER’S ELIGIBILITY CRITERIA

Bidder to submit the following information/documents, in support of the following Criteria (to be

submitted in the Technical Bid).

- Bidder is required to submit BID BOND of amount mentioned in the table below for each

Part and as per terms and conditions of this tender.

Name of Block Bid Bond Amount

Total for all Parts (Part A, Part B, Part C)

Total for all Blocks

- Immediately upon submission of the bid bond by RTGS/Demand Draft, the bidder to submit

by email the “Vendor Registration Form” in excel format preferably along with the requested

documents. Vendor Registration Form is attached as Exhibit to the RFQ/Tender

- Bid Bond Exemption shall be provided to eligible bidder as per terms of Micro and Small

2. Financial Average Annual Turnover:

- The turnover of the bidder for the last three financial years should be minimum as per the

Name of Block Average Annual

Total for all Parts (Part A, Part B, Part C)

Total for all Blocks

— The Bidder’s Average Turnover Criteria amount shall have to match the corresponding

Average Turnover Criteria Amount of Part (Blocks) for which the bid is submitted. In case the

Bidder submits the bid for more than one (1) Part (Blocks) the Bidder’s Average Turnover

Criteria amount shall have to match the summed up Average Turnover Criteria.

— Documentary evidence in the form of a certificate from the Chartered Accountant / Cost

Accountant (With UDIN) indicating the turnover details for the relevant period shall be

uploaded with the bid.

— In case the date of constitution / incorporation of the bidder is less than 3-years-old, the

average turnover in respect of the completed financial years after the date of constitution

shall be taken into account for these criteria.

— The Net worth of the Bidder should be positive for the last financial year (Submit Chartered

Accountant Certificate for the same).

4. Holiday list/ blacklisting:

— The Bidder shall not be on holiday list/ black-listed by GSPC or any of the Group

Companies of GSPC. Bidder shall submit self-declaration certificate /undertaking in this

regard as per attachment (Exhibit B).

— If found, GSPC shall have a right to terminate the Contract without any notice including its

right to forfeit the Performance Bank Guarantee (PBG). Bidders who have initiated legal

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action/litigation against GSPC or any of the Group Companies shall not be considered.

— The Bidder must bid on a sole performance basis and no agreement or MOU with any other

party for joint operation shall be allowed.

6. TECHNICAL BID EVALUATION CRITERIA

Bidder to submit the documents, in support of the following Criteria (to be submitted in the

tagged ‘Technical Bid’). Bidder shall be qualified subject to following:

Criteria Supporting Documents

A Technical Criteria

Bidder has to Confirm acceptance for the entire BIDDER shall submit confirmation on letter head.

scope of work on his letter head.

Bidder shall be GPCB approved Recyclers/Re- BIDDER shall submit the following documents:

processors for recycling/refining of Hazardous

waste oil and shall have experience of minimum 1. GPCB Authorisation Consent Order for recyclers/re-

one job for cleaning of waste pits in last seven processor of waste oil.

2. Documentary evidence in respect of satisfactory

execution of contract/s (Purchase or Work Order

Or signed contract)

— Notes for experience criteria:

1. The document required to be submitted in the unpriced bid to substantiate the above-

mentioned experience are:

- Name of Company with complete address

- Work Completion certificate issued by client, certifying satisfactory execution of each of

those Work Order / Contracts, in the form of copies of any of the document (indicating

respective Work Order No. / Contract no and type of services),

- Duration (start & end) of Work Order / Contract.

- Any documentary evidence like invoice and its payment Or CA Certificate that can

substantiate the satisfactory execution of the contracts cited above.

- Any copy of the documents submitted must be notarized.

- Notes for Technical Evaluation:

 Bidders are requested to submit No Deviations/Exceptions as per Attachment-2.

 GSPC may seek clarification / missing information / documents on the above Criteria and the

bidder shall make all efforts to satisfy/submit to GSPC’s queries prior to technical evaluation

or else the bid will be rejected.

7. CHECKLIST TO BE FILLED BY BIDDER:

— Bidder is required to submit the details as per attachment named Exhibit-C “Checklist with

Details for document for Bid Evaluation Criteria”. Bidder shall be Technically evaluated

based on the submission of information in this check-list. Non submission would lead to

rejection of the bid.

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8. COMMERCIAL BID EVALUATION CRITERIA

Criteria Supporting Documents

B Financial Criteria

B.1 Bid Bond /EMD : Rs.10,000/-. to be deposited BIDDER shall submit the documentary proof for

in GSPC Account as mentioned below: deposition of Bid Bond/EMD along with

Account Name: GSPC LTD CBONN 2000/1

AHMEDABAD JV ACCOUNT Note:

Name of the Bank: HDFC Bank Upon submission of the bid bond by

Account Number: 57500001061291 RTGS/Demand Draft, the bidder to submit by

IFSC code: HDFC0000006 email the “Vendor Registration Form” in excel

Account Type: Current format preferably along with the requested

documents. Vendor Registration Form is

attached as Exhibit-A to the RFQ/Tender

B.2 Average annual turnover of BIDDER for last three BIDDER shall submit the following documents:

(3) financial years (FY: 2021-23, 2023-24, 2024-

25) shall be at least INR 6,55,000/- A certificate from the Chartered Accountant

In case the date of constitution / incorporation of (With UDIN) indicating the turnover details and

the bidder is less than 3-years-old, the average net worth for the relevant period shall be

turnover in respect of the completed financial uploaded with the bid.

years after the date of constitution shall be taken

into account for these criteria. Note:

If audited financial report of Last FY 24-25 is not

available, then preceding Financial Year shall be

considered and relevant documents shall be

B.3 The Net Worth of the Bidder during the last The Bidder shall submit audited annual reports

Financial Year shall be positive, wherein the Net of FY 2022-23, FY 2023-24 and FY 2024-25.

Worth shall be calculated as follows:

Net Worth = (Equity + Reserves) – (Revaluation If audited financial report of Last FY 24-25 is not

reserves+ intangible assets + miscellaneous available, then preceding Financial Year shall be

expenses to the extent not written off + carried considered and relevant documents shall be

forward losses). provided.

D Other Criteria for Qualification

D.1 MOU (Memorandum of Understanding) The Bidder must bid on sole performance basis

E COMMERCIAL BID EVALUATION CRITERIA

E.1 Only the responsive bids conforming to the above-mentioned bidder’s eligibility criteria and technical

bid evaluation criteria will be considered for further evaluation.

E.2 To identify the commercially lowest evaluated bid (L1) of the technically qualified bidders, the total

sum quoted./derived in Price Table (Part A, Part B, Part C) shall be considered.

— Only the responsive bids conforming to the above-mentioned bidder’s eligibility criteria and

technical bid evaluation criteria will be considered for further price evaluation.

— Bidder shall bid for all the Parts

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VENDOR REGISTRATION FORM (for new vendors)

Vendor Registration Form to be submitted by the bidder along with bid bond

Vendor Registration Form (to be filled by the Vendor in preferably in Excel format and submitted soon

after making bid bond remittance).

The form filled by the vendor should be sent by email to the following mail ID’s

[email protected]; & ________________

GUJARAT STATE PETROLEUM CORPORATION LIMITED

(New Vendor Registration Form)

Date of Formation

Registration Information (please provide self-certified copies of registration certificates as proof)

Excise Registration No.

Excise Range No.

Excise Division No.

Excise Collectorate

Micro Small Medium Enterprise YES / NO

If Yes then provide Details

Works Contract Tax Registration No.

Tax Deduction account Number (TAN)

Permanent account no. (PAN) **

CST Number with Date

LST / VAT Number with Date

GSTIN Number **

Service Tax Registration No.

** To be filled (Compulsory fields)

Title of Account in the Bank

Bank Account Number

Name of the Bank

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Address of the Bank

Telephone No. with STD code

Fax No with STD Code

Bank Branch MICR Code

Bank Branch IFSC Code

Mode of Payment RTGS / NEFT /IMPS

CHECK LIST OF DOCUMENTS TO BE SUBMITTED ALONG WITH THIS VENDOR REGISTRATION

FORM BY THE BIDDER

VENDOR REGISTRATION FORM (Preferably In Excel format)

GST Certificate

MSME Certificate

Cancelled Cheque

For F&A Department use only

Purchasing Organization

Accounting Group

Reconciliation Account

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Self- Declaration Cum Undertaking

The Bidder undertakes that:

1. The Bidder is not on a holiday list or is black listed by GSPC or any of the Group Companies of GSPC.

2. Bidder has not initiated any legal action/litigation against GSPC or any of the Group Companies.

The Bidder agrees and acknowledges that in the event after the issuance of LoA/Work Order/award of

Contract, it is discovered/found by GSPC that any of the conditions stated in the above Undertaking

furnished by the Bidder at the time of bidding is found to be false or any event mentioned in such

undertaking occurs after the award of the Contract, GSPC shall have a right to terminate the Contract

immediately at its sole discretion, including its right to forfeit the Performance Bank Guarantee (PBG).

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CHECKLIST WITH DETAILS FOR SUBMISSION OF DOCUMENTS FOR BID EVALUAITON CRITERIA

TO BE FILLED BY BIDDER

Sr Documents to be submitted Documents Number Confirmation

No Please mention the of submission

details of documents

BID BOND: Bid Bond details. - Bid Submitted/Not

Bidder to Confirm the submission of Bid Bond Bond Exemption shall be submitted

provided to eligible

bidder as per terms of

Micro and Small

Copy of latest MSME/UDYAM Certificate (if MSME/UDYAM Submitted/Not

2. applicable, please attach the Certificate with Certificate number submitted

latest year classification of your entity)

Copy of IT PAN (as applicable, if not applicable IT PAN number Submitted/Not

please clarify) submitted

Copy of Goods & Service Tax Registration No. Goods & Service Tax Submitted/Not

(as applicable, if not applicable please clarify) Registration No submitted

5. Copy of Provident Fund Code No. (as Provident Fund Code No. Submitted/Not

applicable, if not applicable please clarify) submitted

6. Copy of ESI Registration No./ WC (as ESI Registration No. / Submitted/Not

applicable, if not applicable please clarify) WC as applicable submitted

7. Bidder to submit on his letter head duly Details on Letter head Submitted/Not

stamped and signed the Bidder’s Information duly stamped and signed submitted

as per attachment (Name, Address, Tel No. Fax. including Excel sheet

No. Email ID, Bank Account Details, Name of with data to be uploaded

Proprietor, Partners, Directors, Bidders

Authorized representative, Name and Contact

8. Acceptance to Tender Terms and Conditions: Letter confirming Submitted/Not

Bidder to Submit stamped/signed copy of this acceptance of terms and submitted

Tender/RFQ or Undertaking/Confirmation on conditions of the tender

letterhead in token of unconditional acceptance or

to the terms and conditions therein or may Sign and stamp on each

submit exceptions/deviations as allowed under page of tender

the ITB.(As per Exhibit-D).

9. Financial Average Annual Turnover a certificate from the Submitted/Not

Financial Average Annual Turnover of the Chartered Accountant / submitted

bidder for the last three financial years. Cost Accountant (With

Documentary evidence in the form of certified UDIN) indicating the

Audited Balance Sheets of relevant periods or a turnover details for the

certificate from the Chartered Accountant / Cost relevant period

Accountant (With UDIN) indicating the turnover

details for the relevant period shall be uploaded

with the bid. In case the date of constitution /

incorporation of the bidder is less than 3-years-

old, the average turnover in respect of the

completed financial years after the date of

constitution shall be taken into account for this

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10. Net Worth of the Bidder should be positive for Submit Chartered Submitted/Not

the last financial year (Submit Chartered Accountant Certificate submitted

Accountant Certificate (With UDIN) for the (With UDIN)

11. The Bidder shall not be on holiday list/ Bidder shall submit self- Submitted/Not

black-listed by GSPC or any of the Group declaration certificate submitted

Companies of GSPC. Bidder shall submit self- /undertaking confirming

declaration certificate /undertaking in this that The Bidder shall not

regard as per attachment. If found, GSPC shall be on holiday list/ black-

have a right to terminate the Contract without listed by GSPC or any of

any notice including its right to forfeit the the Group Companies of

Performance Bank Guarantee (PBG). Bidders GSPC

who have initiated legal action/litigation

against GSPC or any of the Group Companies

shall not be considered.

12. Bidder must submit the quote as per the price Blank Prices schedule Submitted/Not

schedules for all the tendered blocks and submit with “Quoted “ to be submitted

the unpriced bid (technical bid) with remarks of submitted on letter head

shall be treated as your confirmation that you

considered all the line items therein for arriving

/ quoting of total all-inclusive Price and have

also uploaded / attached in your Financial

with Prices as breakup of quoted amount.

13. The Bidder must bid on sole performance basis Confirmation of bidding Submitted/Not

and no agreement / MOU with any other party on sole performance submitted

for joint operation shall be allowed / basis on letter head

14. Experience Criteria Confirmation of Submitted/Not

Documents required to be submitted in the submission of supporting submitted

unpriced bid to substantiate the above- documents

mentioned experience are:

Bidder should submit copies of contract(s)

- Name of Operator with complete address

- Duration (start & end) of contract.

- Documentary evidence in respect of

satisfactory execution of those contracts

in the form of copies of any of the

following documents (indicating

respective contract no.), such as:

 satisfactory completion

/performance Certificate

 Purchase or Work Order Or signed

 Return letter of PBG

Any documentary evidence that can

substantiate the satisfactory execution of the

contracts cited above

15. Declaration of no deviations/ exceptions Bidder to submit Submitted/Not

declaration of no submitted

deviations/exceptions as

per Attachment-2.

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 58 of

Self- Declaration Cum Undertaking

1. I / We hereby certify that, I / we have read the entire terms and conditions & specifications of

the BID document (including all documents which have been attached in this Bid like Scope of

Work, Model Contract, Payment terms, Liquidated Damages Clause, corrigendum or any other

document) which will form part of the contract agreement and I / we shall abide hereby by

the terms and conditions & specifications / clauses contained therein.

2. The corrigendum(s) issued from time to time by your department / organizations related to

this BID too have also been taken into consideration, while submitting this acceptance letter.

3. I / We hereby unconditionally accept the BID terms and conditions & specifications including

Scope of Work and any other document (which is/are attached in Bid Document) of above-

mentioned BID document / corrigendum(s) in its totality / entirety.

4. I / We certify that all information furnished by our firm / company is true & correct and in the

event that the information is found to be incorrect / untrue or found violated, then your

department / organization shall without giving any notice or reason therefore may summarily

reject the bid or terminate the contract, without prejudice to any other rights or remedy

including the forfeiture of the full said earnest money deposit absolutely. Wherever applicable

this / these document (s) will be attached by

(BIDDER TO USE THE ABOVE FORMAT ONLY FOR SUBMISSION. NO

OTHER FORMAT SHALL BE ACCEPTED)

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 59 of

ON LETTER HEAD OF THE BIDDER

DECLARATION OF NO DEVIATIONS/ EXCEPTIONS

(To be submitted as part of Technical bid)

(on Company Letter-head)

[Address and Contact Details]

Bidder’s Reference No.___________________________ Date……….

Tender Document No.

Subject : Declaration of Compliance with Tender Terms and Conditions

We hereby confirm that we have thoroughly read, understood, and acknowledged the terms and

conditions of this tender. Where necessary, we have sought and obtained clarifications from GSPC.

Additionally, we have duly noted all clarifications, amendments, and addenda issued by GSPC in relation

to this tender and have accordingly submitted our bid.

We further confirm that our submission does not include any deviations, exceptions, or reservations to

the terms and conditions set forth in the tender document or any subsequent clarifications,

amendments, or addenda issued by GSPC.

We unconditionally accept and agree to comply with all terms and conditions of the tender without

variation or modification. Any terms and conditions stated elsewhere in our bid that are contrary to the

tender requirements shall be deemed null and void.

(Autorised Signature with date)

(BIDDER TO USE THE ABOVE FORMAT ONLY, FOR SUBMISSION. NO

OTHER FORMAT SHALL BE ACCEPTED)

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 60 of

ON LETTER HEAD OF THE BIDDER

Self- Undertaking / Confirmation

a) I/We do not have any criminal case lodged against us within last two (2) years. I/We self-certify that

there is no criminal case/theft recorded, nor involvement of any of the partners / directors in any

such cases while performing the services in last two years. (To this effect, Bidder to submit

undertaking along with copies of respective contracts, and documentary evidence in respect of

satisfactory execution of each of those contracts, in the form of copies of any of the documents

(indicating respective contract number and type of services), such as - (i) Satisfactory completion /

performance report (OR) mentioning no criminal case lodged against the bidder for performing the

services (ii) proof of release of Performance Security after completion of the contract (OR) (iii) proof

of settlement / release of final payment against the contract (OR) (iv) any other documentary

evidence that can substantiate the satisfactory execution of each of the contracts cited above failing

which the GSPC may reject the bid.

b) I / We, confirm / undertake to submit all the following valid documents as below for verification

within seven 7 days of receipt of the LoA/Contract issued by the Company, whichever is earlier.:

i. Original vehicle registration documents,

ii. Valid insurance policy (including unlimited cover of Public/Third party personnel and

property) from authorized Insurance company,

iii. Valid vehicle License from Department of Explosives to transport petroleum products for

iv. fitness certificate,

vi. RTO permits,

vii. Road tax receipt etc.

viii. Calibration Certificate from Dept. of Legal Metrology (formerly Weights and Measures

Department) confirming the tanker’s capacity and Weights & Measures seals for each

ix. Any other statutory document/Certificate/requirement under Motor Vehicles Act,

or under any other Act in force to operate oil tankers in the state of Gujarat Pradesh for

transportation of Petroleum Products.

x. Latest certificate showing ownership issued by the concerned RTO

c) I/We confirm / undertake to provide in the deputed tankers, all safety equipment as required by

standards, rules and regulations for transportation of Petroleum Product such as but not limited

to Fire Extinguishers, Spark Arresters, First Aid Box, Tyre Stoppers etc.

d) I/We confirm / undertake to follow all required security and safety rules / regulations /

precautions including dress code and those required at loading / unloading point.

e) I/We confirm / undertake to provide all safety kits & liveries to our crew/staff and agree to

furnish details of Tanker Drivers and Cleaner in prescribed format before commencement of the

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 61 of

CUT-OUT SLIP for Bid Bond

Client : Gujarat State Petroleum Corporation Ltd.

TENDER No. : GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636

TENDER Title : Disposal of Waste Oily Sludge from various Sites/Installations to Recycler/Re-

processor in CB-ONN-2000/1, CB-ON/2 (RFPSC) and CB-ONN-2002/3 Block in

Bid Due Date : ___/ ___/2026 (1600 Hrs (IST))

Bidder's Name & Address Mr. Durgadatta Rautaray-AM (C&P)

Gujarat State Petroleum Corporation Ltd.

03rd Floor, South wing, GSPC Bhavan,

Behind Udyog Bhavan, Sector-11,

Gandhinagar-382 010, India

(To be pasted on the envelope)

Tender: GSPC/PRD/Disposal of Waste Oily Sludge/2026-27/636 Page 62 of