Bid for Supply, Installation, Testing and Commissioning of different types of cables and pipes for existing CCTV cameras

B. Information of Authorized Signatory / Contact Person..............................................................

D. Undertaking letter as per Ministry of Finance Memorandum No. : F.No.6/18/2019-

PPD dated 23.07.2020 and Office Memorandum No. : F.18/37/2020-PPD dated

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

1. Notice Inviting Bid

Surat Municipal Corporation (SMC)

"Surat Mahanagar Seva Sadan"

Gordhandas Chokhawala Marg, Muglisara,

Surat - 395003, Gujarat

Notice Inviting Bid DC-ISD-CCTV_C&P-02-2026

Bid for Supply, Installation, Testing and Commissioning of different types of cables

and pipes for existing CCTV cameras for Surat Municipal Corporation (SMC) is invited

online on https://smctender.nprocure.com from the bidder meeting the basic eligibility

criteria as stated in the bid document.

Bid Fee (Non-refundable) • Rs. 708/- (Rs. 600/- + 18% GST) (by DD or

Banker’s Cheque only)

EMD • Rs. 3,300/- (by DD or Banker’s Cheque only)

Online Bid Start Date • 19/02/2026

Online Bid End Date (Last Date • 03/03/2026 upto 18:00 hrs.

of Online Submission of Bids

with all necessary documents as

per tender document

requirement in soft copy)

Submission (in Hard Copy) of • In sealed envelope strictly by RPAD/Postal Speed

Bid Fee and EMD Post on or before 10/03/2026 upto 18:00 hrs. to

the Chief Accountant, Surat Municipal

Corporation, Muglisara, Surat – 395003, Gujarat.

• Bidders have to submit Price bid and Technical Bid online along with all necessary

documents as per tender document requirement in electronic format only on

https://smctender.nprocure.com website till the Last Date & time for Online

The right to accept/reject any or all bid(s) received is reserved without assigning any reason

Deputy Commissioner

Surat Municipal Corporation

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

2. Key Events & Dates

Event Target Date

Notice Inviting Tender DC-ISD-CCTV_C&P-02-2026

Bid Availability Start from 19/02/2026 upto 03/03/2026 upto 18:00 hrs.

Bid Fee Bid Fee of Rs. 708/- (Rs. 600/- + 18% GST) by Demand Draft or

Banker's Cheque of any scheduled/nationalized bank payable at

Surat in favour of Surat Municipal Corporation.

EMD Rs. 3,300/- by Demand Draft or Banker's Cheque of any

scheduled/nationalized bank payable at Surat in favour of Surat

Municipal Corporation.

Online Bid Start Date 19/02/2026

Online Bid End Date On or before 03/03/2026 upto 18:00 hrs.

(Last Date of Online

Submission of Bids with

all necessary documents

as per tender document

requirement in soft

Submission (in Hard In sealed envelope strictly by RPAD/Postal Speed Post on or

Copy) of Bid Fee and before 10/03/2026 upto 18:00 hrs. To the Chief Accountant,

EMD Surat Municipal Corporation, Muglisara, Surat – 395003, Gujarat.

3. Eligibility Criteria

The bidder interested in being considered for “Bid for Supply, Installation, Testing and

Commissioning of different types of cables and pipes for existing CCTV cameras” should

fulfill the following minimum criteria:

3.1. The bidder must have completed at least 3 years of experience/operation in the field of

supply, installation and support of CCTV Cameras as on bid start date.

3.2. The bidder should not be black-listed / debarred by any of the Government or Public

Sector Units in India as on the date of the submission of the tender.

3.3. The bidder should furnish Bid Fee and an Earnest Money Deposit (EMD) as per Clause

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

4. Instructions for the Bidder

4.1. Availing Bid Documents

Blank bid documents can be downloaded from the web site

https://smctender.nprocure.com up to the date and time mentioned in the Online Bid

Invitation Notice DC-ISD-CCTV_C&P-02-2026.

4.2. Addenda & Corrigenda

If required the Addenda and Corrigenda will be issued and the same will form the part

of the original bid documents and shall override any contradicting effects in the

original bid document.

4.3. Submission of Price Bid and Technical BID

The price bid and the technical bid containing all the relevant supporting documents

must be submitted online only on https://smctender.nprocure.com on or before the

last date of submission of the bid. No documents except the Bid Fee and EMD to be

accepted in hardcopy. It is advised to keep the softcopy of the relevant documents

ready and upload the same in advance on https://smctender.nprocure.com with

respect to this tender to avoid issues if any.

All the relevant softcopy should invariably follow the (n)Code portal's specific

requirements pertaining to file types, file size, file name length, etc.

o File Types: Files with only .pdf, .doc, .txt, .xls, .ppt, .pps, .png, .gif, .jpg, .zip, .rar

extension can be uploaded.

o File name: It should not be more than70 characters. Special Characters Like ( ' %

@ < > : * ? | & ~ ^) are not permitted.

o File size: Single file size should not be more than 3 MB.

The bid document (duly signed and stamped) in hard copy shall be submitted by the

successful bidder upon intimation from SMC.

4.4. Bid Fee & Earnest Money Deposit (EMD)

• The bidder should pay non-refundable Bid Fee of Rs. 708/- (Rs. 600/- + 18%

GST) and EMD of Rs. 3,300/- by separate Demand Draft or Banker's Cheque of

any scheduled/nationalized bank payable at Surat in favour of Surat Municipal

• Failure to submit Bid Fee and EMD as required shall lead to the bid being rejected

4.5. The bid should be filled in legibly, clearly indicating the figures and its value in words

4.6. Online Submission of the Technical Bid:

The bidder will be required to upload the duly signed, stamped and notarized color

scanned copy of below mentioned documents in the same order of sequence online

on smctender.nprocure.com during e-tendering process.

1. Scan copy of Tender (Bid) Fee

2. Scan copy of EMD

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

3. Scan copy of Solvency certificate

4. Scan copy of work order / Completion certificate / Contract clearly indicating years

in operation (in support of Eligibility Criteria No. 3.1)

5. Scanned copy of Bid Format given in Section – 9, Annexure to Technical Bid

A. Bidder’s Details (signed and stamped page no. 28, 29 and 30)

B. Information of Authorized Signatory / Contact Person (signed and stamped

C. Performa of Compliance letter (on Bidder’s letterhead, page no. 32 and 33)

D. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated

23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021

published by Ministry of Finance, Dept. of Expenditure, Public Procurement

division as per Form – D (To be submitted on Bidder’s letter head, page no. 34)

6. Scan copy of duly filled, signed and stamped Technical Specification given in

Section – 8 (To be submitted on Bidder’s letter head)

7. Scan copy of PAN card

8. Scan copy of company registration with local body and state government/central

government (should be valid as on bid start date)

9. Scan copy of GST Registration Certificate

10. Scan copy of duly signed addendum and Corrigendum, if any.

11. Scan copy of any other document not mentioned above but required to be

attached as per the tender requirement (Optional).

12. Authorization Letter as per Clause-4.25 (mandatory in case tender signatory is

other than Owner/Partner/MD/Director/Company Secretary) (Optional)

4.7. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic

format through online mode (by scanning) while uploading the bid. This

submission shall mean that E.M.D. & tender fee are received for purpose of

opening of the bid. Accordingly offer of those shall be opened whose E.M.D. &

tender (bid) fee is received electronically. However, for the purpose of realization

of D.D. bidder shall send the D.D. in original through RPAD / Speed post as per

Clasue-4.10 below so as to reach to Chief Accountant, SMC within 7 days from the

last date of online submission of the bid as per tender notice.

Penaltative action will be taken for not submitting original Demand Draft in the

account department of Surat Municipal Corporation within 7 days from the last

date of online submission of the bid for the first time as mentioned below.

Sr. No. Tender Amount Penalty Amount in Rs.

1. Up to Rs. 1 Crore Rs. 10,000/-

2. More than Rs. 1 Crore and Upto Rs. 10 Crore Rs. 20,000/-

3. More than Rs. 10 Crore and Upto Rs. 50 Crore Rs. 30,000/-

4. More than Rs. 50 Crore and Upto Rs. 100 Crore Rs. 70,000/-

5. More than Rs. 100 Crore Rs. 1,00,000/-

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

If bidder will not submit the penalty amount within 10 days to Surat Municipal

Corporation and/or bidder will not submit the demand draft in original for the

second time and after, Penaltative action shall be taken for abeyance of

registration and cancellation of E-tendering code for 6 (six) months.

Any documents in supporting of bid shall be in electronic format only through

online (by scanning) & hard copy will not be accepted separately.

4.8. All documents must be coloured scanned to be seen as original. Scanning in black

and white or gray shall not be acceptable.

4.9. All documents must be notarized with clearly-displaying stamp, number and

name of the notary.

4.10. Sealing, marking and submission of the Bid Fee and EMD:

Following documents shall only be submitted in Hard Copy to Surat Municipal

Corporation by the bidder:

- Earnest Money Deposit (EMD)

The “Bid Fee and EMD” shall be put in an envelope containing Bid Fee and Earnest

Money Deposit (EMD) and shall be super scribed as “Bid Fee and EMD”

The envelope must be sealed and super scribed and must be sent as under:

Details to be mentioned exactly on sealed envelop

TENDER DETAILS To,

• Notice No.: DC-ISD-CCTV_C&P- The Chief Accountant,

Surat Municipal Corporation,

• Bid Fee & EMD for Bid for Supply,

Installation, Testing and Mahanagar Seva Sadan,

Commissioning of different types Gordhandas Chokhawala Marg,

of cables and pipes for existing Muglisara, Surat - 395

CCTV cameras Gujarat, INDIA.

• Last Submission Date:

The envelope containing EMD and Bid Fee must be sent strictly by Postal Speed Post

or Registered Post AD only so as to reach on or before 10/03/2026 up to 18:00 hrs.

Bids received in any other manner or mode (like courier, in person, etc.) will not

be considered. SMC won’t be responsible for postal delays.

TECHNICAL BID & PRICE BID

The technical bid & price bid must be submitted online on

https://smctender.nprocure.com. It should not to be sent physically, if submitted

physically the bid shall be rejected.

4.11. The bidder will be bound by the details furnished to SMC, while submitting the bid or

at subsequent stage. In case, any of such documents furnished by the bidder is found

to be false at any stage, it would be deemed to be a breach of terms of contract

making him/her liable to legal action besides termination of contract.

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

4.12. Late Bids: Bids not reaching on or before the specified time limit will not be accepted.

4.13. Conditional Bids: All the terms and conditions mentioned herein must be strictly

adhered to by all bidders. Conditional tenders shall not be accepted on any ground

and shall be subject to rejection without assigning any reason.

4.14. Withdrawal of Bids

Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the

bid remains in force or else the EMD shall be liable for forfeiture.

4.15. Period of Validity

The offer should be valid for acceptance for a minimum period of 180 days from the

date of opening of the Price Bid. If required, SMC may request the bidder to have it

extended for a further period.

4.16. Language of Bids

The bids prepared by the bidder shall be in the English language. The supporting

documents in language other than English/Hindi/Gujarati must have its English

translation (which is to be duly attested by the bidder), for purposes of interpretation

of the bid, the English translation shall govern.

4.17. Right To Accept or Reject Any Bid or All Bids

SMC reserves the right to accept or reject any bid and annul the bidding process and

reject all bids at any time prior to award of contract, without thereby incurring any

liability to the affected bidder or bidders or any obligation to inform the affected

bidder or bidders of the ground for SMC’s action.

4.18. Firm Prices & Bid Currency

Prices quoted must be firm and final and shall not be subject to any upward

modifications, on any account whatsoever. Prices shall be expressed in Indian Rupees

4.19. Costs to be Borne by Bidder

All costs and expenses (whether in terms of time or money) incurred by the bidder in

any way associated with the development, preparation and submission of the bid,

including but not limited to attendance at meetings, discussions, demonstrations, etc.

and providing any additional information required by SMC, will be borne entirely and

exclusively by the bidder.

4.20. Acceptance of Terms & Conditions

The bidder will, by taking participation in the bidding process and submitting the bid

documents, be deemed to have thoroughly read, studied and understood the bid

documents including scope of work, the terms and conditions, instructions, etc.

referred there in and the same are acceptable to the bidder.

4.21. All entries in the bid form should be legible and filled clearly. If the space for furnishing

information is insufficient, a separate sheet duly signed by the authorized signatory

may be attached. However, the interlineations, erasures or overwriting, if any, in the

Technical Bid Application must be attested by the person authorized to sign the bids.

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

4.22. It is to be ensured that the complete information as required by this office may be

furnished by the bidders in the prescribed format. Formats submitted with incomplete

information and not conforming to the requirements are liable to be rejected.

4.23. The agency will be bound by the details furnished by him/her to SMC, while submitting

the bid or at subsequent stage. In case, any of such documents furnished by the

agency is found to be false at any stage, it would be deemed to be a breach of terms

of contract making him/her liable to legal action besides termination of contract.

4.24. The participation in the online tendering process implies that the bidder have

thoroughly read, studied and understood the instructions of the Bid documents, Scope

of work, formats as well as the terms and conditions referred there in and the same are

acceptable to the bidder.

4.25. Authorized Signatory

For the purpose of submission of the bid, the bidder may be represented by either the

Principal Officer (Owner/MD/Director/Company Secretary) or his duly Authorized

Representative, in which case he/she shall submit a certificate of authority along with

the technical bid. All certificates and documents (including any clarifications sought

and any subsequent correspondences) received hereby, shall, as far as possible, be

furnished and signed by the authorized representative or the principal officer.

4.26. Arithmetical errors will be rectified on the following basis. If there is a

discrepancy between the unit price and the total price that is obtained by multiplying

the unit price and quantity, the unit price shall prevail and the total price shall be

corrected. If the supplier does not accept the correction of the errors, its bid will be

rejected. If there is a discrepancy between words and figures, the amount in words will

4.27. Disqualifications: A Bidder shall be disqualified and Bids will not be considered if

a) Hardcopy envelop does not show on it the reference of bid number and description

as denoted and thus gets opened before due date(s) of opening specified in Notice

b) The Price Bid and Technical Bid is submitted physically which leads to revelation of

prices before the due date of opening of the Price Bid.

c) The Earnest Money Deposit (EMD) & Bid fee is not deposited in the manner

specified above.

d) The Bid documents are not in a language as per Clause.

e) The Bid documents are not signed affixing stamp by the authorized signatory.

f) The Bid documents submitted are incomplete and/or ambiguous in any respect.

g) Non-compliance of provisions and requirements of the Bid documents.

h) Any or all correction(s) or pasted slip(s) is/are not initialled, authenticated by the

i) The Bid documents are not submitted in the manner specified in the bid document.

j) Eligibility criteria are not met with.

k) Any form of canvassing/lobbying/influence/query regarding short listing, status, etc.

will result in a disqualification.

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

5. Indicative list of Documents to be submitted

Following documents shall be submitted in soft copy online on

https://smctender.nprocure.com by the bidder so as to ascertain the claims made. Following

is the indicative list of documents that are to be submitted.

# Description of Requirement Proof Required to be Submitted

1. The bidder must have completed at least 3 years Copy of work order / Completion

of experience/operation in the field of supply, certificate / Contract clearly

installation and support of CCTV Cameras as on indicating years in operation

bid start date. (duly notarized)

2. The bidder should not be black-listed / debarred Self-declaration / Undertaking by

by any of the Government or Public Sector Units bidder as per Form – ‘B’, Section –

in India as on the date of the submission of the (duly signed & stamped)

3. EMD & Bid Fee As per clause

4. Solvency Certificate amounting 20% of the Solvency Certificate as per Clause

consideration of the Contract from a No.

scheduled/nationalized bank. (duly notarized)

5. Compliance with technical specification as Duly filled Section – 8 [Technical

mentioned in Section – 8 Specification] must be submitted on

Bidder’s letter head. The same must

be duly signed and stamped by

authorized person.

(duly signed & stamped)

6. Product literature Technical details/brochures /

specification sheet of bided

(duly signed & stamped)

7. The compliance letter as per Form 'A' On Bidder’s letter head as per Form

– ‘A’ as mentioned in Section-

(duly signed & stamped)

8. Goods & Service Tax Registration Nos. Copy of the Goods & Service Tax

(GST) Registration Certificate

(duly notarized)

* Note: Additional documents other than above if any, required for supporting the claims

made by the bidder should be attached.

Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different SMC

& Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation (SMC)

Bid for Supply, Installation, Testing and

Commissioning of different types of cables and

pipes for existing CCTV cameras

[DC-ISD-CCTV_C&P-02-2026] Technical

Online Bid Start Date

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee & EMD in

Information Systems Department (ISD)

Surat Municipal Corporation

Muglisara, Surat-395003

Surat Municipal Corporation

6. Scope of Work

6.1. The primary requirement is to supply, install, testing and commissioning of CAT6 cable,

Fiber cable, PVC & HDPE pipe and power cable at various locations within Surat

Municipal Corporation city limit.

6.2. The detailed scope of work included pulling out existing cables and pipes, SLTC

(supply, laying testing and commissioning) of network cables, power cables and pipes,

6.3. The bidder shall be responsible for cable laying, ducting etc. for CCTV system. The

bidder is responsible for termination of LAN cable/ last mile connectivity of CCTV

system to the existing network infrastructure at respective site to integrate the CCTV

System with data centre, command centre etc.

6.4. The IP Pool and network routing requirements are to be finalised by the bidder in

consultation with SMC. It is to be noted that the range/class/IP pool may be different

at different locations and hence SI should design their solution accordingly.

6.5. SMC needs to be fully informed of the amount and extent of the demolition and site

clearance shall then be agreed with the SMC. Selected bidder has to inform & take

necessary approval from SMC in advance (minimum 1 week) for the digging or

excavation required w.r.t. ROW/RI. SMC will facilitate such permissions and provide

support wherever required. The restoration cost, if any shall be borne by bidder and

same shall be reimbursed by SMC.

6.6. The SI has to ensure that on completion of work, site has to be restored to its original

condition as per site requirements.

6.7. The CAT6 cable, Fiber cable and power cables installed as part of CCTV system under

the scope of the work under this tender should be with 1 year replacement warranty.

6.8. RoW and Restoration Charges:

6.8.1. Bidder is required to carry out complete process as per SMC guidelines

including taking permission. SMC will provide necessary support to expedite

the permission.

6.8.2. The security deposit required to be paid at the time of Road Digging

Permission will be waived off by SMC.

6.8.3. The Road Reinstatement Charge (RI Charge) will be reimbursed on quarterly

basis as per actuals on submission of bills.

6.8.4. In case of HDD, the Road Reinstatement Charges will be calculated considering

the actual road that has been dug (the pit area).

6.8.5. For micro trenching bidder is required to undertake the restoration at his cost.

No reimbursement will be made in this regard by SMC. Depth of cable using

Micro trenching should be in compliance with the specification of the tender

Duly Sign, Bid for Supply, Installation, Testing and Commissioning of SMC

Stamp & Notary different types of cables and pipes for existing CCTV cameras

[DC-ISD-CCTV_C&P-02-2026]

Surat Municipal Corporation

6.8.6. Annual Rentals as per SMC policy will be waived off by SMC.

6.9. The bidder shall inform all concerned authorities and obtain NOC or permissions as

required before starting work.

6.10. In case of the permission is required from any other authority apart from SMC, the

bidder is required to coordinate. SMC will facilitate and provide necessary support to

expedite the same.

6.11. Quantity Variation

6.11.1. The quantity defined in the tender document are estimated and the actual

quantity will be executed based on the actual site survey by the selected

bidder at the time of implementation. The quoted rate will remain firm and

same for such variation in quantity. The successful bidder shall not object to

the upward or downward variation in quantities.

6.11.2. Quantities mentioned in the commercial formats are indicative in number.

SMC at its discretion may or may not procure the listed components in

mentioned quantities at the time of placing order / agreement. SMC has the

rights to delete any of the component before final implementation. The

successful bidder shall not object to the upward or downward variation in

quantities of any item.

6.11.3. The payment for cables, ducting and PVC pipes will be made on actual

quantity and payment will be made at tender rates.

6.11.4. No claim shall be entertained or become payable for price variation of

additional quantities.

6.12. The bidder shall be required to repair the faulty cables at the earliest or within the

problem resolution time as per SLA defined in this tender document. However, if any

cables give continuous trouble, the bidder shall replace the same with the new

compatible cables of the same or higher configuration without any additional cost to

6.13. The bidder must integrate hardware and software components along with rest of the IT

Infrastructure at various locations to make the system integrated and fully functional.

6.14. Necessary installation/reinstallation, configuration and implementation support to be

provided by bidder.

6.15. In case if breakdown/ maintenance work is required to be carried out during

nonworking days/ hours, the bidder shall attend the task(s) during this period at no

6.16. The bidder may be asked to supply all the installation material/

accessories/consumables (e.g. screws, clamps, fasteners, ties anchors, supports,

grounding strips, connectors, wires etc.) necessary for the installation and operation of

Duly Sign, Bid for Supply, Installation, Testing and Commissioning of SMC

Stamp & Notary different types of cables and pipes for existing CCTV cameras

[DC-ISD-CCTV_C&P-02-2026]

Surat Municipal Corporation

6.17. The bidder has to prepare and submit a delivery report including details of

components supplied. The delivery report will be validated by the identified SMC

authorized person.

6.18. None of the components and sub-components that are declared "End-of-sale‟ by the

respective OEM in next 1 years as on date of submission of Bid shall be proposed.

6.19. Necessary network connectivity WAN will be provided by SMC. However, the SI will be

responsible for network configuration and management of the IT infrastructure

provided under this tender.

6.20. The physical infrastructure management and maintenance services shall include but

not limited to:

i. Reactive maintenance, repair and replacement of defective cables and pipes.

The cost for repair and replacement shall be borne by the bidder.

ii. Component that is reported to be down on a given date should be either

fully repaired or replaced by temporary substitute (of equivalent

configuration) within the time frame indicated in the Service Level

Agreement (SLA). In case the selected Bidder fails to meet the above

standards of maintenance, there will be a penalty as specified in the SLA.

The bidder shall provide the comprehensive manufacturer's warranty for CAT6 cable,

Fiber cable and power cables covered by this bidding document. The bidder must

warrant CAT6 cable, Fiber cable and power cables procured and implemented as per

this bidding document against any manufacturing defects during the warranty period.

6.21.1. Warranty for each item should be as mentioned in the detailed technical

specification given in section –

6.21.2. The bidder shall, for this purpose, stock sufficient spares for rendering service

and meeting SLA.

6.21.3. No separate charges shall be paid for visit of engineers or attending to faults

and repairs or supply of spare parts.

6.21.4. During the implementation period and warranty period, bidder shall perform all

the functions as enunciated at no extra cost to SMC.

6.21.5. Mean Time between Failures (MTBF): If during warranty period, any cable failure

on four or more occasions in a period of less than three months or six times in a

period of less than twelve months, it shall be replaced by equivalent new cables

by the bidder at no cost to SMC. For any delay in making replacement and

repaired of CAT6 cable, Fiber cable and power cables, SMC reserves the right to

charge a penalty.

6.21.6. Warranty should not become void, if SMC buys, any other supplemental

hardware from a third party and installs it within these equipments under

intimation to the bidder. However, the warranty will not apply to such

supplemental hardware items installed.

Duly Sign, Bid for Supply, Installation, Testing and Commissioning of SMC

Stamp & Notary different types of cables and pipes for existing CCTV cameras

[DC-ISD-CCTV_C&P-02-2026]

Surat Municipal Corporation

6.21.7. Any component that is reported to be down on a given date should be either

fully repaired or replaced by temporary substitute (of equivalent configuration)

within the time frame indicated in the Service Level Agreement (SLA).

Following activities to be carried out by bidder during Warranty Support:

1. In case if breakdown/ maintenance work is required to be carried out during

nonworking days/ hours, the bidder shall attend the task(s) during this period at no

2. The bidder should either repair the CAT6 cable, Fiber cable and power cables, or

replace the CAT6 cable, Fiber cable and power cables with new cables, to ensure the

CCTV system is operational. Any cable is either breakdown, damaged due to the

negligence of bidder, or any technical reasons, it should be replaced with new

equipment or item under the guidance of operational team of the SMC.

3. In case the quoted item is not available in the market, the bidder shall have to supply

higher Version/ Replacement of that item with prior approval of SMC at no extra

cost. No “End of Life” product should be supply to minimize such instances during

OEM support for 1 years. If any spare(s)/ material(s) found defective than same

should be repaired or new spare(s)/ material(s) is to be replaced. In any case second

hand material is not allowed.

4. In case if the bidder is not able to repair the cable or any part of it, the bidder shall

supply the new substitute of same specifications or of higher specifications, with

prior approval of the concern officer in SMC. In case, if it is found that the

substituted item is of lower quality/specification then the same must be replaced. In

case of, repetitive instances, SMC will take punitive action against the bidder.

5. The bidder should perform all the tasks that need to be taken to upkeep the CCTV

system in a 24 x 7 days environment. This includes but not limited to any component

breakdowns, reworks; relay of cable/re-configure system that needed to perform /

replacing the breakdown components etc. as per SLA.

6. The bidder should also take up the work including reworks, relaying of cable cuts,

shifting of equipment, reconfiguring the system, optimization or performance of

CCTV system, re-installation of software/firmware. Bidder to ensure above activities

without any additional cost to SMC.

7. Necessary technical personnel shall also be deputed by the bidder at its own cost for

investigating defects and failures and carrying out modifications as and when

required during the Contract Period.

8. Ensure that any premises provided by SMC to the bidder for the purpose of carrying

out its obligations shall be used solely for the purpose of carrying out the functions

intended and obligations placed under this contract and not for any other purposes.

9. The bidder shall not permit anti-social activities/illegal activities on premises during

the warranty Period. Any liabilities arise as consequences of such event shall be

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borne by the bidder. On occurrence of such event, the bidder shall solely responsible

for legal remedies and SMC may consider Termination on occurrence of such event.

10. Take prompt and reasonable action for redressal of each complaint received from

users including complaints received by SMC related to work under this tender.

11. The bidder shall be required to hand over all the equipments in working condition at

the time of completion/termination of the warranty period, otherwise the

equipment, found faulty, shall be rectified from any external agency and whole

replacement/repair cost will be borne by the bidder only.

12. The bidder is not responsible to maintain the existing infrastructure which is being

re-utilized as part of this tender. However, bidder is required to inform the SMC if

any damage/discrepancies observed during the monitoring. SMC shall get the faulty

equipment repaired by their respective Service Provider.

13. Warranty Terms shall not be applicable in the event of damages due to Vandalism,

tempering of hardware or any of this tender component by Authority’s staff or

damage caused by any external party.

6.22. Electrical works and power supply

For those locations where the existing power supply is there in place, the bidder will be

required to lay necessary power cable with conduit to draw power upto the PoE

Network Switch/Media Convertor/PoE Injector.

6.23. Cabling Infrastructure

6.23.1. The bidder shall provide standardized cabling for all devices and subsystems in

6.23.2. All cables shall be clearly labelled with indelible indications that can clearly be

identified by maintenance personnel. The proposed cables shall meet the valid

directives and standards.

6.23.3. Cabling must be carried out as per relevant BIS/IS standards. All cabling shall be

documented in a cable plan by the SI.

6.24. Lightning-proof measures

The bidder shall comply with lightning-protection and anti–interference measures for

system structure, equipment type selection, equipment earthing, power, signal cables

laying. The bidder shall describe the planned lightning-protection and anti–

interference measures in the feasibility report. Corresponding lightning arrester shall

be erected for the entrance cables of power line, video line, data transmission cables.

All crates shall have firm, durable shell. Shell shall have dustproof, antifouling,

waterproof function & should be capable to bear certain mechanical external force.

Signal separation of low and high frequency; equipment’s protective field shall be

connected with its own public equal power bodies; small size/equipment signal

lightning arrester shall be erected before the earthling. The Internal Surge Protection

Device for Data Line Protection shall be selected as per zone of protection described in

IEC 62305, 61643-11/12/21, 60364-4/5. Data line protection shall be used for security

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system, server data path and other communication equipment. Data line protection

shall be installed as per zone defined in IEC 62305.Type 1 device shall be installed

between zone 0B and zone 1. Type 2 devices shall be installed before the equipment in

6.25. Earthing System

All electrical components are to be earthen by connecting two earth tapes from the

frame of the component ring and will be connected via several earth electrodes. The

cable arm will be earthen through the cable glands. The entire applicable IT

infrastructure i.e signal junction shall have adequate earthing. Further, earthling should

be done as per Local state national standard in relevance with IS standard.

6.25.1. Earthing should be done for the entire power system and provisioning should

be there to earth all equipment procured so as to avoid a ground differential.

6.25.2. All metallic objects on the premises that are likely to be energized by electric

currents should be effectively grounded.

6.25.3. There should be enough space between data and power cabling and there

should not be any cross wiring of the two, in order to avoid any interference, or

corruption of data.

6.25.4. The earth connections shall be properly made.

6.26. Response & Resolution Time: The successful bidder on commissioning of the product

shall ensure maximum uptime for the product/service during warranty period.

Mean Time to Repair (MTTR) - MTTR shall be monitored on the time taken

between logging of complain & its closure

1. Identification and resolution of <= 8 Hrs No penalty

problem pertains to CAT6 cable, > 8 Hrs Penalty of Rs 250 for

Fiber cable and power cable each day of delay

1. Following will not be considered for downtime calculation

i. Equipment down due to power failure at Location or due to loss of network

connectivity attributable to SMC

ii. Schedule maintenance by bidder with prior information to SMC

2. SLA for MTTR shall be calculated within Office Hours of SMC.

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7. Terms & Conditions

7.1. Prices to be quoted should be inclusive of all Central/State taxes, levies, custom duties,

Transportation, handling charges F.O.R. SMC premises packing, forwarding, transit

losses, insurance, loading and unloading and all other breakage, leakage, losses shall

be borne by the agency.

7.2. The prices/charges quoted should also include:

The prices/charges quoted for Supply, Installation, Testing and Commissioning of

different types of cables and pipes for existing CCTV cameras should also include:

i. Cost of necessary power cables, signal cables, connectors, convertors, controllers,

mounting kit and necessary device drivers/software that are specified/not specified

in this bid but necessary.

ii. Warranty for each item should be as mentioned in the detailed technical

specification given in section – 8 covering all movable plastic and other parts of

the equipment in warranty comprehensively except the consumable items and any

other items which are physically damaged or burnt.

iii. Delivery at installation site in SMC's main office or at any other office to be decided

by the SMC, within Municipal limit.

iv. Transit Insurance, Freight and loading, unloading charges up to SMC’s site.

v. Installation & Commissioning of the software and the hardware.

7.3. The bidder has to submit the “Self-Declaration” as per the Performa of Compliance

Letter (as per Form 'A') in soft copy online on https://smctender.nprocure.com on its

letter head duly signed by the authorized signatory.

7.4. The Bidder should be required to quote for all the items to supply & support that

range of products.

7.5. Bids for locally assembled or grey market products will not be entertained and will be

summarily rejected. Only the products of Make and Model meeting or exceeding the

specification specified in Section-8: Technical Specification against each item will be

considered. In case, the make is not specified then only those products with well-

known national/multinational brand will be considered for the particular item. In case,

the model is not specified than the bidder may quote for any model matching the

specifications. The technical specification of such products shall be furnished.

7.6. The right to reject accepts any/all bid(s) without assigning any reason thereof is

7.7. Delivery schedule:

The successful bidder shall complete the Supply, Installation, Testing and

Commissioning of different types of cables and pipes within 45 days from the date of

the Work/Purchase order.

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A penalty of 0.2% of the value of that particular item will be charged for delayed

supply and installation for delay of each day thereafter.

7.8. Security Deposit

The successful bidder will be required to place Security Deposit at 5% of the

consideration of the Contract by Demand Draft or Banker's Cheque Payable at Surat in

favour of Surat Municipal Corporation of any scheduled/nationalized bank within

days from the date of notice of award of contact, failing which a penalty at 0.065% of

the amount of security deposit will be imposed for delay of each day. The EMD placed

may be considered for conversion towards the security deposit and amount falling

short of the required amount shall be payable.

7.9. Agreement and Undertaking

The Awardee i.e. the selected agency will have to enter into an Agreement and submit

an Undertaking with SMC for supply of goods and its/their installation, Commissioning

etc. on a Rs. 300/- stamp paper (or of appropriate amount) of Government of Gujarat

at the agency's own cost within 10 (ten) days period from the date of Notice of Award.

No claims for payments will be entertained without completion of this process.

7.10. Solvency Certificate

Along with the technical bid documents, the bidder should submit Solvency Certificate

amounting 20% of the consideration of the Contract from a scheduled/nationalized

bank. The Solvency Certificate should valid and should not be older than one year

from the bid start date.

7.11. No interest shall be paid on Earnest Money Deposit and/ or Security Deposit placed.

7.12. Any offer/bid not meeting the terms and conditions mentioned hereinabove will be

liable for rejection without assigning any reason thereof.

7.13. Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the

bid remains in force or else the EMD shall be liable for forfeiture. The agency is

expected to examine the Bid Document carefully. Failure to furnish all information

required as per the Bid Document may result in the rejection of the bid

7.14. In case if breakdown/ maintenance work is required to be carried out during non-

working days/ hours, the bidder shall attend the task(s) during this period at no extra

7.15. The selected bidder shall provide User Manuals, Operational and Maintenance

7.16. The liability as to any damages and/or loss otherwise to any movable or immovable

properties, assets during loading, unloading or otherwise during the contract period,

whether knowingly or unknowingly done or occurred shall be made good forthwith to

the SMC by the Awardee agency upon a communication made therefore.

7.17. The total penalty could be up to 10% of the Consideration of Contract and the decision

of head of the Information Systems Department, SMC shall be treated as final in such

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7.18. The bidder shall indemnify SMC from and against any costs, loss, damages, expense,

claims including those from third parties or liabilities of any kind howsoever suffered,

arising or incurred inter alia during and after the Contract period out of:

• any negligence or wrongful act or omission by the bidder or any third party

associated with bidder in connection with or incidental to this Contract; or

• any breach of terms as stated in the bid document, the bidder’s Bid and the

Contract with the bidder

• any infringement of patent, trademark/copyright or industrial design rights arising

from the use of the supplied goods and related services or any part thereof.

7.19. Prices to be quoted in Indian Rupees and should be inclusive of all Central/State taxes,

levies, Transportation, handling charges F.O.R. SMC premises packing, forwarding,

transit losses, insurance, loading and unloading and all other breakage, leakage, losses

shall be borne by the bidder.

a) Surat Municipal Corporation does not hold "C" or "D" certificate under the Sales

b) Surat Municipal Corporation is a "Local Self-Government" and the procurement of

products, materials, goods, articles is going to be solely used, utilized for public

amenities and purposes and also for relief to the poor through its various

departments including public hospitals, health centers, dispensaries, maternity

homes, pathological laboratory, filaria/malaria, chemical and bacteriological

laboratories, Medical college and secondary and primary education schools. Hence,

benefit of exemption, concession etc., if any, in Central/State taxes, levies etc. shall

be passed on to the SMC.

7.20. TAX LIABILITY

GST (Goods & Service Tax) has come in existence from 1st July 2017. Contractor /

Successful Bidder is bound to pay any amount of GST prescribed by the Govt. of India

as per the Terms of Contract agreed upon during the course of execution of this

During the course of execution of Contract, if there is any change in Rate of GST

(Goods & Service Tax) by the Government, the same shall be reimbursed / recovered

separately by SMC, subject to the submission of Original Receipt / Proof of the

amounts actually remitted by the Successful Tenderer / Contractor to the Competent

Authority along with a Certificate from Chartered Accountant of Contractor /

Successful Bidder certifying that the amount of GST paid to the Government and the

same shall be intimated / submitted / claimed within 30 (Thirty) Days from the date of

payment. Remittance of GST within stipulated period shall be the sole responsibility of

the Successful Bidder / Contractor, failing which SMC may recover the amount due,

from any other payable dues with SMC and decision of Municipal Commissioner shall

be final and binding on the Contractor / Successful Bidder in this regard. Further, the

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non-payment of GST to the Government may lead to the termination of contract and

forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes/Duties/Levies/Cess or any other incidentals etc. or

any increase in the existing Taxes/Duties/Levies/Cess or any other incidentals etc.

(excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor/Successful Bidder Only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned

therein and the taxes shall be shown separately on the face of the invoice so as to

claim as ITC by SMC.

7.21. SMC may buy full/partial quantity from one/more bidder(s) and may split/ defer/

stagger the order(s)/ deliveries. The quantities shown in the tender are approximate

and no claim shall be entertained for variation of quantities being less or more than

those mentioned in the bid. The variations in the quantities shall not vitiate the

7.22. In case, the awardee i.e. the selected bidder fails to supply specified quantity and

quality of goods in time or the performance of such supply/supplies are not found up

to the mark or found of inferior quality vis-à-vis specifications, the earnest money

deposit and/or security deposit will be forfeited at once.

7.23. All goods to be supplied shall be of specified or higher speed/technology/version.

SMC or its representative shall have the right (if it so desires) to test the goods to

ascertain their conformity to the specifications. SMC shall notify to the agency for this

purpose and nature of tests that may be conducted (if found necessary) for bench-

7.24. In case the quoted Item is not available in the market, the bidder will have to supply

Higher Version/replacement of that Item in the quoted cost in the same time duration

with prior approval of SMC. No “End of Life” product should be quoted to minimize

such instances till the bid validity (Make & Model quoted by the bidder should be

available till the bid validity, duly supported for spares/OEM support for 3 years).

7.25. Terms of Payment:

100% on successful completion and commissioning of the Supply, Installation and

Testing of different types of cables and pipes.

7.26. It should be noted that the lowest rate(s)/price(s) will not be the sole criterion for

accepting bid for any of the goods but emphasis will be given to the quality of the

products and even the readiness to offer innovative technology thereof.

7.27. Should the awarded bidder fail to deliver the scope of work in due time, SMC reserves

the right to get the work done from third party at the bidder’s risk and cost including

the replacement of faulty components/equipments.

7.28. The bidder shall extend all the benefits to the SMC such as free samples of products,

materials, goods, articles including any kind of discount, rebate, commission, incentives

normally offered to any other buyer in the form of gift or otherwise as part of the sales

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promotion scheme(s). If any sales promotion scheme(s) is/are launched after

submission of bid or after the bidder is awarded with the contract by the SMC, all such

benefits of the said sales promotion scheme(s) during the continuance of said

scheme(s) shall have to be made available during the period of contract.

7.29. The bidder shall provide relevant media for supporting software like device drivers,

management software, etc.

7.30. Only the products of Make and Model specified in Section-8 [Technical

Specifications] against each item will be considered. The technical specification of

such products shall be furnished.

7.31. The contract shall be governed by the Laws in India and shall be subject to the

jurisdiction of Surat.

7.32. The service engineer designated to resolve the complaints should be skilled and

experienced in the works to be executed under the contract. The SMC has all the rights

to reject the services provided by service engineer and can ask for a change, if not

7.33. The bidder/ its personnel shall not divulge or disclose to any person, any details of

office, operation process technical know-how, administrative/ organizational matters as

7.34. Back-office Support: Additional support as and when needed shall be provided from

offsite competent staff of the bidder for specialized repairs, maintenance, configuration

and consultation with no extra cost.

7.35. Force Majeure: The bidder shall not be liable for any delay or failure of performance

of any of its obligations under or arising out of this contract, if the failure or delay is

the result of an event of Force Majeure. “Force Majeure” means an event beyond the

control of the bidder and not involving the bidder’s fault or negligence, and not

foreseeable. Such events may include, but are not restricted to, acts of the End

customer in its sovereign capacity, wars or revolutions, riot or commotion, earthquake,

fires, floods, epidemics, quarantine restrictions. The bidder shall continue to perform its

obligations under the Contract as far as is reasonably practical and feasible.

Declaration: I / We have thoroughly read, studied and understood the instructions of

the bid documents, formats as well as the terms and conditions referred to hereinabove and

the same are acceptable to me/us.

Place Signature of Authorized Person

Date Designation

Seal/ Stamp Name

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8. TECHNICAL SPECIFICATIONS

• The Bidder are required to mention make & Model of the product (Do not write “OEM” against items except the items asked to

be integrated with Computers).

• The bidder can quote only one option (i.e. only one product can be quoted) against each item meeting or exceeding the below

mentioned minimum specification.

• The bidder must clearly specify the features of the offered product vis-à-vis specification and deviation if any in the Column-C

and Column-D respectively.

• The technical spec sheet and the product brochure of the product offered should also be submitted along with technical bid.

• In case the space provided is not sufficient then a separate paper as per the format below can be annexed to the bid. The same

must be duly signed and stamped.

• The Technical Specification Sheet must be submitted on bidder’s letter head for all below mentioned items. The same

must be duly signed and stamped by authorised person of respective entity.

TECHNICAL (MINIMUM) SPECIFICATIONS [Part – 8a]

# Item Matched? Deviation from Specification /

[Yes/No] Remarks if Any

1. UTP Cat 6 cable with rodent resistant jacket

1. Shall be of 4 twisted pairs of 23 AWG solid conductors or better

2. Shall support network line speeds upto 1 gigabits per second or better

3. Shall be 4-pair Unshielded twisted pair with a cross filler/ isolator (+), meeting

Category 6 tested till 250 MHz as per EIA/TIA-568C.2.

4. Should comply with all of the performance requirements for current and proposed

applications such as Gigabit Ethernet, 100BASE-Tx, digital video and Voice

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# Item Matched? Deviation from Specification /

[Yes/No] Remarks if Any

5. The Category 6 Solution shall fully comply with the link segment specifications for

1000 Base-TX in addition to the ANSI/TIA and ISO/IEC Category 6 requirements.

6. Shall have the length printed on the outer jacket of the cable after every meter.

7. With Rodent Resistance jacket

8. Inner Sheath Material-PE/PVC

9. Outer Sheath Material-LSZH

10. Insulation-High Density Polythene

11. Support for Temperature Range: 0 deg. To 50 deg

12. 1 Year comprehensive onsite Warranty Support

2. UTP Cat 6 cable

1. Shall be of 4 twisted pairs of 23 AWG solid conductors or better

2. Shall support network line speeds upto 1 gigabits per second or better

3. Shall be 4-pair Unshielded twisted pair with a cross filler/ isolator (+), meeting

Category 6 tested till 250 MHz as per EIA/TIA-568C.2.

4. Should comply with all of the performance requirements for current and proposed

applications such as Gigabit Ethernet, 100BASE-Tx, digital video and Voice

5. The Category 6 Solution shall fully comply with the link segment specifications for

1000 Base-TX in addition to the ANSI/TIA and ISO/IEC Category 6 requirements.

6. Shall have the length printed on the outer jacket of the cable after every meter.

7. 1 Year comprehensive onsite Warranty Support

3. Optical fiber cable

1. 6 Core Single Mode Optical Fiber Cable

2. Optical Fiber cable should be ISO/IEC-11801, Indoor/Outdoor, IEC 60332-3, IEC

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Surat Municipal Corporation

# Item Matched? Deviation from Specification /

[Yes/No] Remarks if Any

3. Shall be 9μ, 6-core Single mode OS2 steel armoured cable as per ISO/IEC-11801

4. Shall be able to meet Gigabit & 10 Gigabit Ethernet performance requirement

specified by IEEE 802.3z (1000 Base-X) & IEEE 802.3ae (10G Base-X)

5. Shall be jelly filled with loose tube construction

6. Shall have water blocked construction to prevent water absorption and consequent

7. Optical Fibers should be in multitube/Unitube type of cables

8. Fiber cable shall be RoHS Compliant

9. Shall have minimum 1 year performance Warranty

1. No. of cores 3 core 1.5 sq. mm.

2. Materials XLPE insulated and PVC sheathed armored cable with

copper conductor of suitable size

3. Certification ISI Marked

4. IS: 7098 XLPE insulated electric cables (heavy duty)

5. Warranty 1 Year comprehensive onsite Warranty Support

5. PVC Conduit pipe

1. Diameter 25 mm (Dia.)

2. Standard ISI

3. Warranty 1 Year comprehensive onsite Warranty Support

6. HDPE Conduit pipe

1. Diameter 32/40 mm (Inner Dia./Outer Dia.)

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# Item Matched? Deviation from Specification /

[Yes/No] Remarks if Any

3. Warranty 1 Year comprehensive onsite Warranty Support

Place Signature of Authorised Person

Date Designation

Seal/ Stamp Name

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Annexure to Technical BID

Bid for Supply, Installation, Testing and

Commissioning of different types of cables and

pipes for existing CCTV cameras

[DC-ISD-CCTV_C&P-02-2026] to

Online Bid Start Date

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee & EMD in

Information Systems Department (ISD)

Surat Municipal Corporation

Muglisara, Surat-395003

Surat Municipal Corporation

9. ANNEXURES TO TECHNICAL BID

All the documents listed below shall be annexed to the bid in the prescribed formats along with

the necessary supporting documents to ascertain the claims made by the bidder.

A. Bidder’s Details

1 Details of responding firm/company

Bidder/Supplier

c. Telephone Fax:

e. Are you a Manufacturer /

Authorized dealer / Sub

dealer / Any other

f. Income Tax Number [PAN]

g. Goods & Service Tax (GST)

2 Information about responding firm / Company

a. Address of Head

Quarter/Head Office

b. Address of Registered

c. Main Office in Gujarat

d. Office in Surat

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e. No. of years of operation in

f. Turnover (figures as per last Yr.-1 (20___-___)

three audited balance Yr.-2 (20___-___)

sheets are to be provided) Yr.-3 (20___-___)

3 Details of Contact Person

d. Telephone No.

4 Details of Authorized Signatory

d. Telephone No.

5 Forum of Business (Select appropriate option and provide the Registration Details

along with attested copies of certificates)

# Forum of Business Yes/ Registration Details Validity Date

No (submit attested copies

of certificates)

h. Sole Proprietor?

(Registration Number under

Shops and Establishment

i. Hindu Undivided Family?

j. Partnership Firm?

k. Public Limited Company

under The Companies Act?

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l. Private Limited Company

under The Companies Act?

m. State Govt. owned

Undertaking/ Corporation /

n. Central Govt. owned

Undertaking/ Corporation /

o. Co-operative Society?

p. Association of Persons?

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B. Information of Authorized Signatory / Contact Person

Name Recent Passport Size

Address Photograph

Mobile No. Signature

Web Address Capacity/Designation

Name Recent Passport Size

Address Photograph

Mobile No. Signature

Web Address Capacity/Designation

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C. Self-Declaration

Performa of Compliance letter

(To be submitted on Bidder’s letterhead duly signed by Authorized signatory)

Deputy Commissioner

Surat Municipal Corporation,

Muglisara, Surat- 395

Sub: Compliance with the bid terms and conditions, specifications and Eligibility Criteria

Ref: Bid for Supply, Installation, Testing and Commissioning of different types of cables and

pipes for existing CCTV cameras [DC-ISD-CCTV_C&P-02-2026]

With reference to above referred bid, I, undersigned <<Name of Signatory>>, in the capacity

of <<Designation of Signatory>>, is authorized to give the undertaking on behalf of

<<Name of the bidder>>.

I/We the undersigned, hereby submit our proposal along with the necessary documents. The

information/documents furnished along with the above application are true and authentic to the

best of my/our knowledge and belief. I / we, am / are well aware of the fact that furnishing of

any false information / fabricated document would lead to rejection of my tender at any stage

besides liabilities towards prosecution under appropriate law.

I/We have thoroughly & carefully read, studied and understood the Bid documents and

Addenda and Corrigenda (if any) including the technical specification, terms and conditions,

instructions, etc. referred there in and the same are acceptable to our company.

We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely

compliant with specifications mentioned in the bid document, moreover the items bided are not

end of life items.

We hereby confirm that all the components/parts/assembly/software which we shall supply on

award of contract shall be original new components/parts/assembly/software from respective

OEMs of the products and that no refurbished/duplicate/ second hand components/parts/

assembly / software shall be used.

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Surat Municipal Corporation

We also explicitly understand that all quoted items meet technical specification of the bid & that

such technical specification overrides the brochures/standard literature if the same contradicts

or is absent in brochures.

I/We also state that our company is not black-listed/ debarred by any of the Government or

Public Sector Units in India as on the date of the submission of the tender

Further, I/we agree to abide by all the terms and conditions as mentioned in the bid document

without any condition(s). We have also noted that SMC reserves the right to consider/ reject any

or all bids without assigning any reason thereof.

In case of breach of any tender terms and conditions or deviation from bid specification other

than already specified as mentioned above, the decision of SMC for disqualification will be

accepted by us.

<<Name of the bidder>>

<<Authorized Signatory>>

<<Stamp of the bidder>>

Duly Sign, Bid for Supply, Installation, Testing and Commissioning of different SMC

Stamp & Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

D. Undertaking letter as per Ministry of Finance Memorandum No. :

F.No.6/18/2019-PPD dated 23.07.2020 and Office Memorandum

On letterhead of Bidder

Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020

& Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published by

Ministry of Finance, Dept. of Expenditure, Public Procurement division

Ref: 1. Tender No. DC-ISD-CCTV_C&P-02-2026

I have read the clause regarding restriction on procurement from a bidder of a country which

shares a land border with India. I certify that we as a bidder and quoted product from following

OEMs are not from such a country or, if from such a country, these quoted products OEM has

been registered with competent authority. I hereby certify that these quoted product & its OEM

fulfills all requirements in this regard and is eligible to be considered for procurement for Tender

No. DC-ISD-CCTV_C&P-02-2026.

Sr. No. Product Name Make and Model

1 UTP Cat 6 cable with rodent resistant jacket

2 UTP Cat 6 cable

3 Optical fiber cable

5 PVC Conduit pipe

6 HDPE Conduit pipe

In case I’m supplying material from a country which shares a land border with India, I will

provide evidence for valid registration by the competent authority, otherwise SMC reserves the

right to take legal action on us.

Authorized Signatory of M/s <<Name of Company>>

Duly Sign, Bid for Supply, Installation, Testing and Commissioning of different SMC

Stamp & Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

Surat Municipal Corporation (SMC)

Bid for Supply, Installation, Testing and

Commissioning of different types of cables and

pipes for existing CCTV cameras

[DC-ISD-CCTV_C&P-02-2026]

Online Bid Start Date

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee & EMD in

Information Systems Department (ISD)

Surat Municipal Corporation

Muglisara, Surat-395003

Duly Sign, Bid for Supply, Installation, Testing and Commissioning of different SMC

Stamp & Notary types of cables and pipes for existing CCTV cameras [DC-ISD-

CCTV_C&P-02-2026]

Surat Municipal Corporation

[Note: Must be submitted online, not to be sent physically]

Item Description UoM Quantity Unit Rate GST Unit Rate Amount Amount inclusive

No. exclusive GST (%) inclusive GST inclusive GST GST in words

1. UTP Cat 6 cable with rodent resistant jacket RM

2. UTP Cat 6 cable RM

3. Optical fiber cable RM

4. Power cable RM

5. PVC Conduit pipe RM

6. HDPE Conduit pipe RM

7. Open Digging, Trenching and Ducting RM

1. The rates (Quoted in Unit Rate Column) should be exclusive of GST. The applicable GST should be quoted separately in GST column in Price

2. The L1 evaluation will be done on exclusive of GST rate.

3. The taxes at prevailing rate will be considered for payment purpose.

Place: Signature of Authorized Person:

Company stamp: Designation:

Duly Sign, Stamp Bid for Supply, Installation, Testing and Commissioning of different types of cables and pipes for existing CCTV SMC

& Notary cameras [DC-ISD-CCTV_C&P-02-2026]