Tender for Hiring of Articulated Hydraulic Elevating Platform mounted on Vehicle for MANSA sdn Under VIJAPUR DO, UGVCL.

Technical Bid and Price Bid) Only. No physical documents to be submit by bidder at VIJAPUR Division Office

UGVCL and UGVCL web site www.ugvcl.com (To view & down load only). Tender fee and EMD amount

receipt should be submitted in sealed cover. “All the relevant documents of tenders to be submitted online

electronic form only and payment of Tender fee and EMD the scanned copy of original documents of

payment proof shall be uploaded in preliminary stage online only and NO any Physical documents will be

1 Tender no. MSNCO/025/2026

Tender for Hiring of Articulated Hydraulic Elevating

2 Description. Platform mounted on Vehicle for MANSA sdn Under

VIJAPUR DO, UGVCL.

3 Estimated cost. 24,33,200/-

Tender Fees (Non Refundable) Rs. 1180/- (1000/- T.F + 180/- 18% GST) As per

4 Purchase Policy No. 1142 Date: 06.09.2017 &

with 18% GST Amendment Thereof(As Per Annexure :- F)

5 Earnest money deposit amount. Rs.20,000/-(As Per Annexure :- F)

6 Security deposit 5% of LOA

7 Online Preliminary, Technical & Price bid i.e.

On line (e-tendering) tender/offer submission Date: 18/03/2026 Up to 18.00 Hrs

last date (This is mandatory)

Original Documents Relevant to tender Fee &

8 EMD (if not paid through online mode) (By

On or before date 23/03/2026 Up to 18.00 Hrs

Registered Post A.D. or Speed Post only)

submission last date.(This is mandatory)

Date of time of opening of preliminary bid

9 (Tender Fee & EMD Online and offline) and Date 24/03/2026 up to 11.00 Hrs

Technical Bid online(Tentative if possible)

10 Date of On line Opening of Price Bid online Date 24/03/2026 up to 16.00 Hrs

(Tentative, if possible)

11 Time limit of work (Validity) 24 Months

12 Validity of Tender 180 days from the date of opening of Price Bid

Executive Engineer

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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NAME OF WORKS: Tender for Hiring of Articulated Hydraulic Elevating Platform mounted on

Vehicle for MANSA sdn Under VIJAPUR DO,UGVCL.

Sr. Description of materials Unit Qty. Rate Amount

Minimum Fixed charge for the daily journey

normally per vehicle calendar month up to a total Month 24 96775

run of 1500 KM (fifteen hundred kilometers only)

Extra charges per Kilometer per vehicle per

2. calendar month beyond the minimum run of Km 6000 10.1

3. Night charge for night stay

Total 2433200/-

Bidders offer(+/-) in %

Total amount with GST

Total amount with GST

NOTE:- ALL BIDDERS ARE REQUESTED TO QUOTE THEIR RATE IN ABOVE PRESCRIBED

FORMAT IN ONLINE ONLY .

Note: - RTO registration book, Taxi Maxi passing permit certificate, full insurance &

license of driver to be submitted with tender without this document tender will be

Company/Firm-Seal

Detailed Address

Mobile No./Fax EXECUTIVE ENGINEER

UGVCL, VIJAPUR DO

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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Specification of Articulated Hydraulic Elevating Platform Mounted on ladder Vehicle are as Under

Photograph of vehicle & ladder to submit along with ladder is appended.

Particulars Specifications

Vehicle Payload 4 WHEELER CABIN CHASSIS (JEEP-DALU)

capacity 3000 Kgs. Two seated, RTO passing 1+1 or similar vehicle

(Minimum) Proposed Vehicle is Hydraulic type ladder Vehicle and 360-degree

rotation feature of ladder so that the height can be adjusted as per site

situation and work carried out quickly then existing ladder vehicle.

Platform working height 9.5 meter

Basket floor height 8.0 meter

Slew angle 360 degree continuous

Outreach 3.7 meter

Basket size 860*760*660 mm (FRP insulated to 600 v(tested to 2200 v)

Safe loading capacity 200 kg

Engine 65 HP TO 85 HP

Clutch 210 Nm 225 Nm at 1250-1800 rpm Single Plate dry friction type 280 mm

(approx.) diameter

Gear Synchromesh, 5F and 1R

Payload 3000 Kgs. (Minimum)

Wheel Base 2800 mm-3100 mm.

Designed and manufactured to the highest quality and safety as per BS Standard, EN-280-

(License Copy required) or confirming to other standard compare with standard of safety. Aerial

Work Platform is the leading edge in mobile access platform with a 9.5 mtrs. Height and two man

capacity provides cost effective means of working a height or over obstacles.

Hydraulically operated stabilizers allowing quick & convenient positioning and setup, with

articulated booms quickly place the three men basket into position.

All hydraulic systems are of a fall safe design, with lock valves on all rams to protect against hose

failure & also emergency hand-pump to enable stowing of hydraulic pump/ engine failure. A

fiberglass cage is insulated to 600VAC (tested up to 2200V).

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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PRIME MOVER Power required for hydraulic system is taken directly from vehicle's engine

STRUCTURE The booms shall be made from MS structural steel of good quality. Telescopic

boom (as offered) sections shall be rigid, reinforced box section. All fabricated

sections shall be rust inhibited from the inside while the exterior surfaces

shall be pre-treated and finished to give a glossy look.

HYDRAULIC RAM Boom hydraulic cylinders 03 Nos. of double acting having precision honed

tubes and induction hardened, deep grounded chrome plated EN-8 piston

rods providing smooth operation, long steel life and resistance against

STABILIZER Four H-type* ("hydraulic in-out horizontal and hydraulic up-down vertical)

stabilizers, hydraulically powered, shall be provided, two at rear & two in

front. Each of the stabilizers shall be operated independently, to allow

levelling on uneven ground. Suitable level indicators shall be provided to

provide check the level, both along the length as well as along the width of

the chassis/vehicle.

When stowed, no part of the stabilizers shall protrude beyond the chassis.

Suitable interlocks shall be provided to ensure that the stabilizers cannot be

retracted 'until platform booms are stowed and also to ensure that booms

cannot be operated until stabilizers are deployed.

In addition an electronic sirigle push button outrigger auto-leveling system

shall be provided to automatically level the vehicle.

TOOL BOX Both the side in full length of chassis, a side open able type cabinet should be

provided to keep tools & tackles.

SLEWING The platform shall be designed for continuous and unlimited slewing by a

high torque, low speed motor, through reduction gear box endlessly in either

direction continuous, unlimited. Slewing speed shall be precisely controlled

by using fine restrictors in the circuit.

LEVELING The cage shall be level in all positions, achieved through a hydraulic cum

mechanical leveling system. Details of the system shall be explained by

bidder. Mechanical cage leveling is not acceptable, unless established to

satisfaction of purchaser that it is technically acceptable and proven for

telescopic platforms.

In addition to the cage leveling mechanism, independent controls shall be

provided in the cage, to enable operator to adjust the cage level, if so

The cage shall have independent slew of ±45 degrees to align it as required to

OPERATO CAGE A special designed reinforced fiber-glass basket of size 1.1x0.7x1.1M approx.

shall be provided. All attachment points shall be bonded to withstand most

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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The non-slip floor with drain holes shall be provided to give the operator safe

working condition. The basket shall be insulated to withstand 600 volts AC

(tested up to 12000V), even though the platform is not to be used on live line

and hoses/links/controls need not be insulated.

The basket shall be designed to carry a safe working load of 200 kgs. The

hydraulic platform design shall be such that entry and exit into/from cage

should be easy. Test certificate for cage insulation shall be provided.

CONTROL Dual controls at base as well as basket are to be provided to hydraulic access

platform. However, stabilizer controls should provided only at base for safety

VEHICLE CHASSIS Suitable full forward control chassis with cabin, external PTO and half load

body of wheel base as required, i.e. 2900mm±200mm wheel base of approx.

3T. GVW and at least 3T payload complying to Bharat-III norms shall be

arranged by the purchaser (in its own name directly for ease of RTO

registration) and provided to the supplier for mounting of the hydraulic

platform on it.

The Bidder shall quote for suitable & compatible vehicle Chassis in its price

bid and the L1 evaluation will be done on the basis of total price quoted i.e.

Vehicle Price Equipment Price (without tax).

POWER SUPPLY Power for the hydraulic platform shall be provided by a hydraulic pump

driven from chassis power take off unit only. The pump shall be of ample and

sufficient output for normal smooth operation of the platform with low

Hydraulic reservoir shall be incorporated in the main frame and hydraulic

circuit shall be fully protected by efficient filters.

Pump and motor shall be of reputed make such as Dowty, Danfoss, Eaton,

Boss or equivalent

HYDRAULIC HOSES The hydraulic hoses shall be located so that they do not interfere with the

movement of the platform, booms etc. Make of hoses offered shall be

Dunlop/ Swastik/ Superseal/ Rattan/ Sejal/ Hiflex or equivalent

HYDRAULIC All platform motions are to be performed either by double acting hydraulic

CYLINDERS cylinders or hydraulic motors with automatic brake.-

The cylinder tubes shall be of ST52, cold drawn seamless tubes conforming to

DIN 2391,. having H8 tolerance and surface roughness Ra0.2 microns

The piston rods shall be of CK45, hard chrome plated and ground steel rods

having minimum 20 microns hard chrome plating and surface roughness

Ra0.2 microns and corrosion resistance NSS ISO 3768 & ASS/ISO3769

Piston glands shall be from EN8

Seals shall be of Bushak, Shamban or equivalent

U-cup seal shall be of Polyurethane

Hoses shall be tested to twice rated pressure and the bursting pressure shall

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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be at least four times the rated pressure.

BUCKET The hydraulic controls for all functions (except outriggers) shall be in cage. All

VAN/PLATFORM control levers shall be self-centering and hooded for protection against

CONTROLS accidental operations. "A hand pump permitting lowering of the boom shall

be provided at the base in case of vehicle engine/electrical system failure.

The stabilizer controls shall be provided only at base, at rear of vehicle.

The successful bidder/s will have to give 7 days’ trial/training for operation of “AHEP” after

successful commissioning.

Important Note for bidders (as per GUVNL Circular: GUVNL/TECH-3/DE-1/ONLINE TENDER

1. Tender without Tender Fee/EMD will not be considered for accepted tender.

2. Documents with bid submission in N-procure:-

-Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as

specified in tender document) documents with bid and no physical document to be submitted by

-In case of short submission of documents with bid and/or clarification if any required from the

bidder, the required detail/documents may be asked from bidder in physical form.

-It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

-Find tender copy on tender.guvnl.com and tender.nprocure.com

-Submit your bid on tender.nprocure.com

3. Payment of Tender Fee & EMD: -

Payment of tender fee/EMD can be accepted by RTGS/NEFT in favour of UTTAR GUJARAT VIJ

COMPANY LIMITED or by Demand Draft.

4. UGVCL BANK DETAILS:

Name of Company: UTTAR GUJARAT VIJ COMPANY LIMITED

Bank Name: BANK OF BARODA

IFSC CODE: BARB0VIJAPU (Fifth Character is ZERO)

BANK NAME: BANK OF BARODA

Type of Account: Cash Credit

-In case of payment through DD, the scanned copy of original document shall have to be uploaded

with the bid and original copy of the same will have to be submitted at the Executive Engineer,

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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Division Office, Uttar Gujarat Vij Company Limited, VIJAPUR. within 5 days of specified date of bid

4. Tender Papers & Specifications may be downloaded from web

sitehttps://tender.nprocure.com/(To view, download and on-line submission of Technical Bid and

Price Bid) and UGVCL/GUVNL web site https://tender.guvnl.com (To view & download only).

5. Bidders should be in touch with websites

https://tender.nprocure.com/&https://tender.guvnl.com for information regarding

revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No

separate information shall be sent in this regards and also not publish in newspaper.

6. It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned

copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

7. The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date & time of submission. Offers in physical form will not be accepted in

8. The Contractor shall upload all bills on the VMS (Vendor Management System) portal of UGVCL

otherwise your Bill will not be accepted.

EXECUTIVE ENGINEER

UGVCL, VIJAPUR DO

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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Other terms & conditions are as per tender documents

ટે ન્ડર સાથે નીચેના ડોક્યુમેંટ્સ N-code માં PDF FILE બનાવી ઓનલાઇન બબડાણ

(૨) ટે ન્ડર ફી તથા ઈમેડી ફી (GUVNL પરીપત્ર મુજબ અને ઉપરની ટે ન્ડર શરત નંબર-3

પડશે.જો જીએસટી નંબર ના હોય તો ઠે કે દારનું વાબષિક ટનડઓવર વીસ લાખ (20 LACS)

કરતા ઓછુ છે તેવું રૂ.૩૦૦ના સ્ટેમ્પપેપર પર નોટરી સાથેનું બાહેધરીપત્ર લખી ONLINE

ડીડી/RTGS/NEFT અલગથી કરવાનો રહેશે.

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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TERMS AND CONDITIONS REGARDING TENDER

 Value of Contract: The total value of contract will be Rs. 24, 33,200/- (Twenty-Four lakhs

Thirty-three thousand and Two hundred rupees only]. The amount of excess run beyond

minimum fixed kms 1500 is to be paid after competent authority’s approval after crossing the

total financial limit before completion of time limit (Two years).

 Contract Period: The period of the contract shall be for Two years (24 Months) from the date

of putting the vehicle with company /VIJAPUR Division. The further period of Two year can be

extended as per same rates, terms and conditions after getting approval from competent

authority. However, in case of poor services provided by the contracted, contracted can be

terminated. The Company reserves the right to terminate the contract at any time without

assigning any reasons what so ever by giving fifteen days notice in writing. The contractor (s)

shall not be entitled to any compensation by reasons of such termination of contract. If

contractor fail to execute the order successfully, the order will be got completed through

other agency and if required to pay higher rates, in that case, difference of Rates will be

recovered from contractor. 8 am to 8 pm without break should be consider as day, 8pm to

pm the rates are to be paid 50% of night charge and after 10 pm should be consider as night

with minimum four-hour use of vehicle. However, this office has right to utilized to vehicle for

any time as per instruction of competent authority. One week off is allowed as per direction

 TENDER FEE: - Tender Fee is COMPULSORY.

No exemption from payment of tender fees and no price preference to the small, cottage &

tiny industrial units registered under small scale industries of Gujarat state and holding

subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under

tender. Tender Fee will be accepted by RTGS in favour of Uttar Gujarat Vij Company Ltd.,

payable at VIJAPUR. Cheque are not accepted & Tenders submitted without tender fee will

not be accepted.

 EARNEST MONEY DEPOSIT

A EMD at 1% of the estimated cost is to be paid by RTGS in favor of Uttar Gujarat Vij

Company Ltd. payable at VIJAPUR. Tenders without EMD are liable for rejection. The

exemption in payment of EMD shall be given to the small, cottage & Tiny Industrial Units

registered under small scale industries of Gujarat State and holding subsequent registration

with CSPO/NSIC/DGS&D registration Certificates for the item under tender. Otherwise tender

/ offer will be ignored. The Xerox copy submitted or SSI/NSIC must be duly notarized on

notarial stamp (ticket) & signature. Registration certificates submitted other than indented

material will not be accepted for waive of EMD / SD and without payment of EMD, tender will

be rejected out rightly without intimation to the party. No correspondence will be

entertained further in the matter

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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 The contractor shall make his own arrangement at his cost for Boarding & Lodging of Drivers,

Agents and servants.

 The vehicle intended to be placed for hiring must have following documents completed in all

I. Registration certificate Book.

II. Road permits. /vehicle of RTO & Contract carriage permit

III. Insurance Certificate covering period of hire.

IV. Tax paid receipt up to the date.

V. Fitness certificate & Taxi or Maxi passing certificate.

VI. PUC certificate in force.

VII. Driver’s fitness certificate as well as eyes certificate should be provide.

VIII. Any other relevant documents relating to hiring of vehicle required under Road

Transport rules in force from time to time. The certified Xerox copies of the said documents be

invariably attached with the tender for verification

 The contractor shall be required to supply the vehicle strictly in accordance with the

specification laid down in the tender papers. Any vehicle not confirming to said specification

shall not be accepted

 The Vehicles when in service, shall have to be parked at the company’s premises or as near

as the work site as possible.

 The Articulated Hydraulic Elevating Platform Mounted ladder should be operated by the

driver/owner of the vehicle as per instruction/directions of line staff present in the vehicle.

 The contractor shall ensure that a representative on his behalf is deputed by him to keep in

touch with the Officer with regard to detailing of Vehicles, providing arrangements for

substitutes in case of any vehicle going off road or looking after to general need of playing of

 The contractor shall also make his own arrangement for refueling, repairs and maintenance

of his vehicle.

 Before the vehicle is put on hire, the contractor shall produce the same to Officer for his

inspection and verification of R.T.O. documents.

 The contractor shall be responsible for any fine or penalty if imposed by any authority, state

or Central authorities, including any local body for any breach, violation or non-compliance

of engagement of persons by him.

 The vehicle once inspected and approved by the Officer for hire, vehicle shall not be changed

or substituted by the contractor except on orders from the Officer or on becoming defective

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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off road due to accident, breakdown etc. In such an event the contractor shall give

immediate intimation to the Officer. Whereas changed vehicle is likely to last for more than

one-week prior written approval of the Officer shall have to be taken.

 The speedometers of the vehicle must be maintained within full accuracy and in

working order in all the times. Any defect noticed therein must be rectified at the

earliest. Till such time, the meter starts working; the Kms. of journeys for various

places shall be decided by the users/Officers.

 The kilometre chain of the vehicle must have to be maintained within full occurrence & in

absolutely working order at all the times. Any defect noticed therein must be rectified at the

earliest in period not exceeding two days. Till the time of non-working of the kilometre

chain, the kilometre of the journeys made will be decided by the engineer-in-charges & that

will be binding upon the contractor The company will allow billing of kilometres on the basis

of opening reading as soon as arrival of vehicle at the company’s head quarter & on closing

reading after completion of daily journey.

 No interest shall be paid by the UGVCL on Security Deposit.

 The Security Deposit shall be refunded only after completion of the contract or on its

termination. The UGVCL reserves the right to recover any dues, outstanding against

the contractor, from the Security Deposit or towards any loss caused to the Company

owing to neglect of default of the contractor, his servants or agents. The refund shall be

done only on production of no objection certificate of all concerned officers.

 The rates quoted by the Tenderer in the Schedule of Rates must include all charges

of every type such as fuel, all type of applicable taxes, levies, maintenance/repairs,

driver of contractors’ servant/agents wages etc.GST will be paid as applicable as per

 The TDS shall be deducted as per the prevailing norms.

 All road tolls/bridge tolls shall be reimbursed on production of proof of payment along

with monthly RA bills.

 The vehicle shall commence duty at the Head Quarter of Officer.

 The contractor shall provide standby vehicle(s) to ensure prompt substitute

arrangements should any hired vehicle go off road.

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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 The vehicle provided on hire by the contractor shall remain at the disposal of the

Officer and shall not ply for any purpose other than the bonafide purpose of the

 The tender fee paid for purpose of tender paper is non refundable.

 The contractor shall ensure observance of discipline by his Drivers / agents or servants engaged in

performance of the contract in question. They must not be indulging in the use of Drink or Drug. They

must behave in a polite and courteous manner with the company’s employees. In case of any

complaint against any Drivers etc., the contractor must change him/them and in case he fails to do so

such of the Driver shall not be accepted on duty and vehicle on which deputed shall not be accepted

on duty and marked absent.

 In case any vehicle remains absent or fails to reports for duty or a vehicle if provided

as a substitute is not in an acceptable condition, the Company shall recover the penalty

as specified and in case of an unacceptable substituted vehicle any journey covered by

it may also be disallowed apart from recovering penalty as if the vehicle is “absent”.

The Company shall have right to hire vehicle from other agency at the risk and cost of

contractor in case of default.

 As far as possible, the contractor shall ensure that the Drivers are in proper neat and clean uniform

 The contractor shall furnish a detail of Driver with their names/designation/Address and License

particulars for record of the Officer.

 Driver shall be with good vision and physical fitness. The lodging and boarding of Driver shall be

borne by owner. Driver must have valid Mobile number (register at this office) with mobile

 The contractor, his Drivers, agents, servants or any other workman engaged in performance of the

contractor must observe safety rules and regulations while going to work sites/installation should

any mischief, take place due neglect of safety on paid of any of his workers, the contractor shall be

solely liable for all the consequences.

 Contractor have to install GPS system in their vehicle at his own cost and submit the report of same

systems at the time of bill passing with log-book. Vehicles excluding Administrative office (Ex.

Engineer & above) should have been provided the vehicle tracking system (GPS) whose cost

is to be borne by contractor. The Running cost of vehicle tracking system (GPS) shall be

reimbursed on production of proof of payment along with monthly RA Bills

 Normally the vehicle shall be required to run within area of UGVCL but it shall be required to

move anywhere in Gujarat as per the directions.

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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 You will have to strictly adhere to the Labor laws, regarding license, payments,

Insurance, liabilities, pension scheme, provident fund, leave facilities, compensation on

Account of accident etc for laborers/persons engaged by you during the execution of the

Above cited work. Contractor shall immunize company’s personnel against any claim arising

out of Accidents or misbehaviour of the driver. The vehicle shall be kept properly insured all

the time to cover 3rd party risk and simultaneously immunized company on account of likely

claims From public , police deptt.etc. For Hiring of vehicle, weekly off will be given to driver

as per labor law. Accordingly agency will have to make necessary arrangement for providing

driver Company will not pay any extra cost.

 The contractor shall be required to supply hired vehicle directly in

Accordance with the specifications lay down in the tender papers. Any Vehicle not

Confirming to the said specifications shall not be accepted

As per terms and conditions of Corporate Office Circular no:- UGVCL/SP/IV/SOR Vehicle

Hiring/ 930 dtd 19.04.2025 , “ The vehicle to be offered for hiring shall be in up to date

condition including its tubes, tires, engine as well as conditions of its outside body. The new

vehicle is preferable; however offered vehicle shall not have been registered before more

than 3 years as on the date of opening of tender. However in case of very poor response or

to be break off the likely cartel, a relaxation can be granted for one year. However the

officers placing an order should ensure that the condition of such vehicle is tiptop in all the

way and for that successful bidder should offer prior inspection of Vehicle before put in to

 PENALTY (RATE): -For an absence beyond two hours and up to one day: Rs.3000.00 per Car

+ applicable taxes if any Per day.

If the contractor fails to provide the vehicle, the deduction from his RA bill shall be

made on prorate considering the monthly rate payable with 26 working days per month

or actual Amount paid by company to hire alternative vehicle, whichever is higher. If

contractor fails to provide vehicle more than 10 days in a year it will lead to termination of

contract and performance guarantee (security deposit) submitted by contractor/agency will

be forfeited. If the contractor fail to execute the order successfully, the order will be got

completed through other agency and if required to pay higher rates, in that case, difference

of rates will be recovered from contractor.

In case of any vehicle remains off the road due to major break-down/accident/mishap

or any other reasons beyond human control penalty shall be condoned up to a

maximum of 48-hours at the discretion of the Officer. The contractor may, however, in

the meantime make his best efforts to provide a substitute so as not to allow the work

 The contractor must ensure that the vehicle is kept/ maintained in best and clean

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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 The contractor shall ensure observance of discipline by his drivers/agents or servants

engaged in performance of the contract in question. They must not be indulging in the

use of Drink or Drug. They must behave in a polite and courteous manner with the

Company’s employees. In case of any complaint against any drivers etc., the contractor

must change him/them and in case he fails to do so such of the Driver shall not be

accepted on duty and vehicle on which deputed shall not be accepted on duty and

 As far as possible, the contractor shall ensure that the Drivers are in proper neat

and clean uniform while on duty.

 The contractor shall furnish a detail of Driver with their names/designation/Address

and License particulars for record of the Officer.

 Driver shall preferably below the age of 40 years and never above 55 years. The

lodging and boarding of driver shall be borne by owner.

 The Driver should be provided with enough money to cover the cost of Petrol, repairs

and incidental expenditure while in journey.

 The contractor, his drivers, agents, servants or any other workman engaged in

performance of the contractor must observe safety rules and regulations while going to

work sites/installation should any mischief, take place due to neglect of safety on paid

of any of his workers, the contractor shall be solely liable for all the consequences.

 The vehicle-wise and month-wise log books (in triplicate) in prescribed format shall be

maintained by the contractor in respect of his vehicles plying on hire under the

contract. All the entries columns must be properly filled in/completed as soon as any

journey is completed and got signed from the user as well as by the Driver. It shall be

the sole responsibility of the contractor to ensure that log-books are properly completed

and signed. Any entry not properly or legibility recorded or left unsigned or having

cuttings/interpolations/over-writing shall not be taken into consideration and no

payments shall be made in respect of such journeys, unless the certified by the user /

 On close of the month, the contractor shall prefer bills of hire (in triplicate) to the

Officer along with two copies of the log sheets of all hired vehicle (original and second

copies).The checking and verification to each log sheet in following certificate be

enclosed dully signed by the concerned user officer of the vehicle certified that all

the verified and checked and found to have been made in the interest of the Company’s

bonafide work”.

 The bill for travelling of the vehicle shall be paid on monthly basis. All efforts shall be

made to pay the bill within 30 days time to time of submission.

 The contractor shall indemnity the Company against all suits, actions proceedings

etc., arising out of any claims or demand for breach of any rules, regulations, defaults

etc, on part of the contractor, his agents or servants in the course of performance of this

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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 The Company shall not be responsible for any loss or damage to the property of the

contractor or any injury or death to him or any of his agents or servants during the

course of performance of the contract.

 The contractor shall insure his vehicle properly to safeguard against any risk arising

out of accident, fire, theft riots etc.

 It shall be the sole responsibility of the contractor to maintain all relevant forms,

registers or record in accordance with the various statures, labour laws, enactments etc.

 The vehicle once inspected & approved by the undersigned for hire, shall not be changed or

substituted by the contractor without permission except on becoming defective, off road,

break down, due to accident etc. In such an event, the contractor shall give immediate

intimation to the engineer-in charge

 The contractor shall provide stand by vehicle to ensure prompt substitute arrangement should any

hired vehicle go off road due to major break-down, mishap etc. or any other reasons so as not to

allow the company’s work to suffer. The substituted vehicle shall also be in acceptable condition as

compared with the hired vehicle.

 THE VALIDITY OF TENDERS: -

The validity of tenders shall be up to 180 days from the date of opening of tenders by

the Company and they shall be legally bound to honour any commitment relating to

tenders during this period including accepting of work order and providing vehicles on

hire if no order by the Company. In case of non compliance, EMD will be forfeited

apart from taking any other action as may be considered suitable, under the

After tender is accepted, the Officer shall place a work order on the successful party to

provide a requisite number of vehicles on hire by giving at least 20(Twenty) days time

to complete RTO formalities of the vehicles.

The parties submitting tenders must ensure that in the event of their tenders being

accepted. They will have to meet the FULL QUOTA REQUIREMENT OF

VEHICLES for the category or categories for which tenders are submitted. In case they

fail to provide full number of vehicles as per need, it will be considered a breach or

default on part of the party concerned and their EMD forfeited.

The parties quoting rates must carefully read and understand the clauses, terms and

conditions, incorporated herein to avoid any inconvenience later on to this office.

 CONTRACTOR’s LIABILITY:-

The contractor/s shall insure all vehicles properly so as to fully safeguard against any

risk arising out of accidents. Fire, theft, riots etc., full liability of any injury, death,

damage or loss of human lives (including Company’s employees travelling in the

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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vehicle, contractor’s Drivers/Servants. Agents or any other human being) any other

vehicle stationary or mobile and public or private properties will be contractor’s

The contractor shall immunize company’s personnel against any claim arising out of

accidents or misbehaviour of the driver. The vehicle shall be kept properly insured all

the time to cover the 3rd party risk and simultaneously immunized company on account

of likely claims from public, police deptt., etc.

 COMPUTATION OF Kms. FOR BILLING: -

The Company will allow billing of Kms. On the basis of opening readings as soon on

arrival of the vehicle at the Company’s Officers and as at the time of departure after

completion of duties from the head quarters on day-to-day basis.

The rates once offered by the party and accepted by the Company with or without

modification, shall remain unchanged during the contract.

If there is any statutory increase/decrease in fuel prices by an order of the Central or

State Government, suitable marginal increase/decrease in rates of hiring will be given

by the Company as per the formula given.

 SECURITY DEPOSIT: -

The successful tenders will be required to pay an amount equivalent to 5% of the value

of the order as a Security Deposit for satisfactory performance of the contract. Such

amount will be payable either in Cash/Demand Draft or in the form of the Bank

Guarantee from any Nationalized Bank. The Bank guarantee will be acceptable only

when the amount of Security Deposit exceeds Rs. 10,000.00. Such Bank guarantee will

have to be executed as per standard format prescribed by the Company. Such Bank

Guarantee will require to be held valid for full period of contract. If necessary, the

contractor may have to renew Bank Guarantee.

The Security Deposit payable @ 5% of the contract value through Demand Draft or in

form of Bank Guarantee within 15 days from date of issue of LOA issued by UGVCL.

Paid in cash soon after the work order is issued and the balance in two equal

instalments from the first and second bills. The Bank Guarantee of a Nationalized

Bank may be accepted in lieu of cash or Govt. Securities towards Security Deposit for

work contract provided the amount of security deposit payable exceeds Rs.10,000.00.

 EXPERIENCE: -

The tenders shall have a minimum experience of operating such contracts with other

Govt./Semi Govt. agencies if available. Bidder shall have attached order copies

(if executed) in online attachment. Details of such contracts executed in last three years

should be furnished along with the offer. UGVCL has right to consider bidders in

criteria of minimum experience during technical evaluation at our sole discretion.

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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 GOODS & SERVICE TAX(GST):- UGVCL GST Registration No. is

24AAACU6551F1ZI

The firm prices are exclusive of Goods & service Tax as applicable. The amount and

rate (%) of GST as applicable should clearly be indicated separately. (GST means all

applicable Tax/cess under GST laws. GST Laws means IGST Act, GST Compensation

to the State for Loss of Revenue) Act CGST Act, UTGST Act and SGSCT Act-2017

and all related ancillary legislations). Contractor should charge GST in invoice at the

rate as agreed to/mentioned in acceptance of tender only any deviation in the same

shall not be accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code etc;) over and above as

charged in the invoice shall be borne by the contractors. However, any refund received

by the contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along

with interest needs to be passed on suo-moto by the contractor. Further, the company

has a right to recover the amount of GST along with penal interest at the rate of 15%

per annum or interest/fees & penalty charges under GST Law, whichever is higher if

GST charges is not paid/short paid to the Government or failed to upload the details or

uploads inaccurate particulars on GSTIN portal by the contractor within the stipulated

STATUTORY Deduction

TDS and GST TDS: TDS under income tax act and GST TDS will be deducted as per

applicable rate

 STATUTORY VARIATION: -

Any statutory increase or decrease in GST as applicable or in the event of introduction

of new tax/cess or cessation of existing tax/cess subsequent to the offer if it takes place

within the original contractual completion date will be to Company’s account subject

to the claim being supported by documentary evidence. However, if any decrease takes

place after the contractual delivery date, the advantage will have to be passed on to

 Submission of Bills and payments:-

The bill in duplicate may be submitted to concern Engineer at Vijapur DO, along with advance stamp

receipt, who will record the bill. The payment

will be made through RTGS/NEFT subject to advance stamp receipt from you. Income

tax as per Govt. rules in force will be deducted from you every regular bill while

making payment. GST tax will be paid as applicable as per Govt. rules as per tender

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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condition. In case Km travelled beyond limit justification certificate from concern

authority must submitted with bill and also for night journey separate certificate must

All disputes relating to proposed contract will be subject to Vijapur jurisdiction only.

 OTHER TERMS AND CONDITIONS:-

The general terms and conditions relating to works, as standardized by the Company.

But not specifically brought out there in above shall also be made applicable to the

proposed contract and will be binding to the successful tenderer/SA copy of booklet

containing such terms & conditions will be available for perusal of tenderers, at the

office of the authorities issuing this tender.

 FORMULA FOR CONSIDER IN PRICE VARIATION: -

Formula for considering price variation – No price variation will be payable on cost of

Oil/tyres, tubes etc. Only charges in price of Petrol will be adjustable. You must quote

prices on the basis of prevailing 15 days before the due date of tender. These basic

rates shall be indicated in the offer.

For every Ten Paisa increase in price of fuel, per KM payable price shall go up by One

Paisa. This will be applicable to the actual KM travelled during the month. Contractor will have to

submit their bills every month with supporting fuel cost price.

 Price Evaluation: -

No Price preference shall be given on any account. All tenders shall be evaluated on the basis of firm

price End cost including GST and cess. If the tender is invited with Total Owning Cost (TOC) Clause,

The Evaluation shall be done accordingly. for the same ,the bidders have to give detailed breakup of

All Interested bidders shall have to submit Hard copy of this tender with signed and

stamped on each page to Division Office

 Jurisdiction of Work : -

Normally the vehicle shall be required to run within Area of VIJAPUR division, its subdivision.

However, if felt necessary, it shall also be required to run/more anywhere in area of other

subdivision of any Division without any extra cost. as per the directions from the engineer-in-

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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 Execution of Agreement: You shall have to execute an agreement on non-judicial stamp

paper of Rs.300.00 at your cost and risk required by the company and it should be also made

in Division Office- VIJAPUR in presence of Executive Engineer: DO: UGVCL: VIJAPUR.

 THE TENDRER WILL HAVE TO GIVE FOLLOWING UNDERTAKING

(1) I/We hereby agree to abide by to fulfil all the terms & provisions of the tender & contract

for work as applicable & in default thereof to for feet & pay the company the sum of money

(2) The full amount of earnest money deposit paid herewith should in absolutely forfeited to

the company, should I/We do not deposit the full amount or specified security deposit

within specified time.

(3) I/We hereby confess that I/We have made myself / ourselves fully aware of all the terms

& conditions of the tender & General standard conditions of the contract for execution of

work of the company & any ignorance of any of the conditions will not absolve me/us from

the liability to abide by the same.

Executive Engineer

U.G.V.C.L VIJAPUR D.O

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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રહેશે. જેનું ચુકવણું બીલ મળ્યા પછી એક માસની અંદર RTGS થી કરવામેાં આવશે.

(૧૦) આપની જીપ VF5GL HL5 s8[1FLf I]HLJL;LV[,GF\ VlWS'T VlWSFZL

DF\U[ tIFZ[ VG[ T[8,F ;DI DF8[ VF5JFGL ZC[X[P ટે ન્ડરની શરતો

પ્રમાણે ગાડી હેડ ક્વાટરમેાં હાજર રાખવાની રહેશે. ;FDFgI

ZLT[ T[G[F ;DI ;JFZGF\ ૮P__ S,FSYL રાબત્રના\ ૮P__ S,FS ;]WL

ZC[X[ 5Z\T] .DZHg;LDF\ JWFZ[ ;DI HL5GL HZ]Z 50[ T[F

T[ 5|DF6[ VF5JFGL ZC[X[P EZ[,F EFJ 5|DF6[ SFD SZJFG]\ ZC[X[P

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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(૩૪) ટે ન્ડર ભરનારે GST નંબર તથા પાનકાડિ આપવાનું રહેશે.

(૩૭)ગાડી ભાડે મૂકનારે વાહન માં ફરબજયાત GPS બસસ્ટમ પોતાના સ્વ ખચે લગાવીને વાહન

મૂકવાનું રહશે તથા બબલ રજૂ કરતી વખતે લૉગ બૂક અને GPS બસસ્ટમ બરપોટિ ફરબજયાત

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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DECLARATION IN RESPECT OF CONFLICT OF INTEREST

01 Name of Firm

Office Address Phone No.

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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Works Address as per

03 Registration Phone No.

Private Limited Company / Public Limited Company / Limited

04 Type of Firm

Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

05 CIN / LLPIN of Firm

06 GST No. of Firm

Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN (if any) and

full address (as on the bid submission date)

Full Name DIN Full Residential Address

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not?

Office Land-line Nos.

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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Whether acting as

Legal Representative /

Agent in any other

Private Limited

Company or Public

Limited Company or

Limited Liability

Partnership (LLP) or

Partnership Firm or

Proprietor Firm? If yes,

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item by any

other Private Limited Company or Public Limited Company or Limited Liability Partnership (LLP) or

Partnership Firm or Proprietor Firm in which any relative of any Director or Partner or Proprietor of

Bidder Firmis a Director, Partner or Proprietor. The word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any one who

is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to another in

the following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to ‘Conflict

of Interest’ of Tender No. ________________ . The detailed Clause is as under:

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them;

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a

particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or

more than one unit having common business ownership / management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.”

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict of

interest with other bidders for particular quoted item viz. _______(Item Name)_____ .

We hereby declare and confirm that the above information and particulars are true and correct.

For _______(Firm Name)_____

Place: Signature of Director / Partner

Proprietor / Authorized Signatory

Stamp / Seal of Firm

UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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FRAUD OR MISHANDALING OF MATERIAL

Ref: - Tender No: DISCOM/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

I/We_____________________________________ authorized signatory of

M/S_____________________________ hereby declare that none of the Proprietors/

Partners/ Directors not under any criminal investigation for any kind of fraud for theft of material

or/and with handlings the material and any civil and/or criminal case pending for such matter

listed by GUVNL and or any subsidiary companies viz.PGVCL/UGVCL/DGVCL/MGVCL / GSECL /

GETCO for the tendered items and/or work.

Seal of the Firm

Signature of the Tenderer with Designation

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

M/S _________________________________hereby certify that M/S

__________________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black listed by

GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL /

Signature of Tenderer

Seal of the Firm

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

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(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. ,______________ employee of DISCOM at _____________(place)

related to our _______________designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with DISCOM Gujarat Vij Co.Ltd. at any of its offices or parent Department

i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Signature of Tenderer

Seal of the Firm

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs As per DoP.

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

ERNEST MONEY DEPOSIT (EMD):-

EMD Amount for Non-

for MSME MSME units in

Sr. No. Estimated cost of the item in tender Units in Rs Rs.

1% of the 1% of the

estimated estimated

1 Up to Rs. 5 Lacs value of item value of item.

2 Above Rs. 5 Lacs and up to Rs. 10 Lacs 7500/- 7500/-

3 Above Rs. 10 Lacs and up to Rs. 25 Lacs 15000/- 20000/-

4 Above Rs. 25 Lacs and up to Rs. 50 Lacs 35000/- 40000/-

5 Above Rs. 50 Lacs and up to Rs.1 Crs 70000/- 80000/-

6 Above Rs. 1 Crs and up to Rs. 3 Crs 80000/- 1.20 Lacs

7 Above Rs. 3 Crs and up to Rs. 5 Crs. 1.50 Lacs 2.50 Lacs

8 Above Rs. 5 Crs and up to Rs. 10 Crs. 2.00 Lacs 3.00 Lacs

9 Above Rs. 10 Crs and up to Rs. 20 Crs 3.00 Lacs 3.75 Lacs

10 Above Rs. 20 Crs and up to Rs. 35 Crs 4.00 Lacs 7.00 Lacs

11 Above Rs. 35 Crs and up to Rs. 50 Crs. 4.25 Lacs 11.00 Lacs

12 Above Rs. 50 Crs and up to Rs. 100 Crs 4.50 Lacs 12.00 Lacs

13 Above Rs. 100 Crs and up to Rs. 200 Crs 4.75 Lacs 15.00 Lacs

14 Above Rs. 200 Crs and up to Rs. 500 Crs 8.00 Lacs 35.00 Lacs

15 Above Rs. 500 Crs. 10.00 Lacs 50.00 Lacs

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

Signature of Contractor & seal

Regd. & Corporate Office:

Visnagar Road, MEHSANA – 384001 Gujarat DivisionOffice Visagar

Telephone: (02762) 222080-81 UGVCL, Division office, near bus station,

Fax: (02762) 223574 M N college road visnagar.

e-mail: [email protected]

Website: www.ugvcl.com