Biennial Rate Contract (BRC) for operation and housekeeping of 8 nos. of weighbridges installed at Plant side and 5 nos. of weighbridges installed at Valia Mine site.

Two years i.e. 01.01.2027 to 31.12.2028, from the date issue of

Contract period

LOI or work order whichever is later.

EMD Rs. 1,40,000.00 (Rupees One Lakh Forty Thousand only) by way

of demand draft drawn in favour of Gujarat Industries Power Co.

Ltd., payable at SBI -Nani Naroli Branch ONLY (IFS Branch Code-

SBIN0013423) or Bank of Baroda - Mosali Branch ONLY (IFS

Branch Code-BARB0MOSALI), Dist. Surat or through online

payment gateway of company’s website: www.gipcl.com (online

Payment form) as per details mentioned @ Annexure-M

Rs. 2,950/- (Rupees Two Thousand Nine Hundred Fifty only) (non-

Cost of tender refundable, inclusive of 18% GST) only through RTGS/NEFT or through

document / tender fee online payment gateway of company’s website : www.gipcl.com (online

Payment form) as per details mentioned herein under clause no.8 of

instructions to bidders

Availability of online e- On website:https://www.nprocure.com or https://www.gipcl.com.

Tender document

Downloading of tender

document from 30/09/2026, 17:00 Hrs. to 15/10/2026,17:00 Hrs.

Last date & time of

online submission of

15/10/2026,17:00 Hrs. on website: https://www.nprocure.com

Issue of Corrigendum As and when required till last date of submission.

to document, if

Submission of Techno- On or before 16/10/2026 to 17:00 Hrs. at office of Surat Lignite

Commercial (Part-I) Bid Power Plant, Nani Naroli, Dist. Surat.

in Physical form along

with supporting

documents at below

mentioned address:

Date and time for The date and time of opening of price bids will be intimated to the

opening of Price Bid technically eligible Bidder’s at least one day in advance by phone

(Part-II): / fax / courier / email.

E-Reverse Auction will be conducted and informed by GIPCL

E-Reverse Auction:

to all qualified Bidders.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

1. Amendment / corrigendum of the tender document, forms, schedules, etc. may be done any

time by the GIPCL during the period of publication of tender in the website. The Bidders are

required to visit the website regularly till the last date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions mentioned

in the tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://www.nprocure.com

5. Details of EMD & Tender fee paid by NEFT or by online mode or EMD in physical form & other

supporting documents in physical form or by way of scan copies, are to be submitted in

physical form only at the following address only: -

Executive Director (Mines)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village:Nani Naroli,

Taluka : Mangrol,

Dist.: Surat-394 110, Gujarat.

E-Mail: [email protected]: & [email protected]

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed capacity

of 1184.40 MW comprising of various conventional and renewable projects.

GIPCL commissioned its first power project; a 145 MW gas based combined cycle

powerplant in year 1992 at Vadodara. It expanded its capacity 165 MW Naptha & gas based

Combined Cycle Power Plant at Vadodara in year 1997. GIPCL has commissioned 1MWp

Distributed Solar Power Projects at two locations in Gujarat viz. at Village: Amrol, Dist.:

Anand and at Village: Vastan, Taluka Mangrol, Dist.: Surat.

Surat Lignite Power Plant (SLPP) with four units of 125 MW installed capacity each is located

at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also operating

its own captive Lignite and Lime Stone Mines close to the Power Plant. The Power Plant is

based on Circulating Fluidized Bed Combustion (CFBC) technology for the Boilers, where

Lignite is burnt along with Lime Stone in the Combustor of the Boiler. It also commissioned

5 MW solar power station at SLPP in year

GIPCL has successfully commissioned a 2 x 40 MW Solar Project in year 2017 as well as a

75 MW Solar Power Project in year 2019 at Gujarat Solar Park, Village Charanka, Dist.:

Patan and 100 MW Solar PV project in year 2021 at the Raghanesda Solar Park. GIPCL has

also successfully commissioned 112.40 MW wind farms at different location of Gujarat.

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba, which are

on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 KM, out of which

KM is part of the National & State Highway and balance 5 KM is District Road. From Kim,

SLPP is around 18 KM, out of which 13 KM is the State Highway and balance 5 KM is District

Road. The nearest Broad-Gauge Railway Line is at Kim, which is around 21 KM from the

SLPP. Surat is approximately 50 KM from the SLPP. Location Map for SLPP is as under.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

The Company intends to award Biennial Rate Contract (BRC) for operation and

housekeeping of 8 nos. of weighbridges installed at Plant side and 5 nos. of

weighbridges installed at Valia Mine site at GIPCL-SLPP and is therefore inviting open

online tenders on website https://www.nprocure.com from experienced & resourceful

2. SCOPE OF WORK:

The Company intends to Providing Biennial Rate Contract (BRC) for operation and

housekeeping of maximum 8 nos. of weighbridges installed at Plant side and 5 nos.

of weighbridges installed at Valia Mine site at GIPCL-SLPP.

A. Plant site 08 nos. of weighbridges.

The scope of the work covers providing “Biennial Rate Contract for operation and

housekeeping of maximum 08 (Eight) no. pit less electronic weighbridges having

80T capacity” for the year 2027 &

The successful bidder shall provide contractual qualified and experienced workmen,

Semi-Skilled category for operation and Un-Skilled category for housekeeping of

maximum 8 (Eight) nos. weighbridges installed at plant site as per State Government

labour laws & regulations, for round the clock work basis.

The detailed scope of work is mention below.

1. The propose contract is for providing services for operation and housekeeping

of electronic pit less 80T capacity weighbridges installed at GIPCL, Surat

Lignite Power Plant (SLPP) site of GIPCL.

2. The Contractor shall operate and maintain all weighbridge equipment in good

and proper working condition. The Contractor shall also be responsible for the

daily cleaning of each weighbridge operator’s cabin, weighbridge platform,

computer and its accessories, and RFID installation at each weighbridge.

3. Gujarat Industries Power Company Limited annual requires tentative quantity

of about 37.10 Lacs Tonnes / year of Lignite/lime stone/ other materials (like

but not limited to rubble stones, bitumen, etc…) for 4x125 MW power plants

installed at Surat Lignite Power Plant at Nani Naroli, Tal: Mangrol Dist. Surat.

The average requirements of Surat Lignite Power Plants (SLPP) are about

Lakh tonne of Lignite/lime stone/outside mineral on monthly basis. It may go

up to about 4.50 Lacs tonne of Lignite/ limestone/outside mineral on monthly

basis from January to July to build up the stocks for the monsoon purpose.

4. The above quantities are tentative and indicative only and may vary

depending upon the actual operational requirements, electricity generation

programme, availability of materials, stock position, transportation conditions

and other relevant factors. Accordingly, GIPCL does not guarantee of any

minimum or fixed quantity under the proposed arrangement.

5. The Contractor shall make necessary arrangements for the weighment of

lignite, limestone and outside minerals at the Power Plant, as per the

requirements of GIPCL, which may vary from time to time. The Contractor shall

have no objection to such variation and shall accordingly not be entitled to any

additional compensation, claim or indemnity on account of any increase or

decrease in the quantity of such materials to be weighed or in the operation

and housekeeping of the 08 Nos. of weighbridges. Further, GIPCL reserves the

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

right to increase or decrease the monthly weighment quantity during any

operating month. The Contractor shall comply with such revised requirement

without any additional claim or compensation.

6. The Contractor shall operate and maintain up to a maximum of 08 (Eight)

weighbridges at the Plant Site, as required by GIPCL, in all three shifts on a

round-the-clock basis throughout the year during 2027 and 2028. The

Contractor shall deploy adequate and competent manpower to ensure

uninterrupted operation and maintenance of the weighbridges in all shifts.

7. Contractor shall be responsible for maintaining the mines, mineral and supplier

wise, day to day records of the weighbridges and e.g. Weighment slips &

royalty pass etc. further contractor bind the documents in book form.

For binding work, mines & other outside agency wise slips as well as mineral

wise shall be bind (i.e. bonded with stitching) in to a book form and preserved

suitably, as directed by the GIPCL official.

8. The scope of work includes providing and maintaining the 01 No. of vacuum

cleaner at both ends to keep the weighbridges and operator’s cabin dust free

during the entire contract period under the supervision of GIPCL official. The

vacuum cleaner should have the minimum 3.5 Litters dust carrying capacity of

Dyson/Eureka Forbes/Bosch/Phillips make only.

9. The normal weighbridge operation period in a year shall be approximately

months (i.e. from October to July), as the production and transportation

activities of GIPCL’s captive mines are generally discontinued during the peak

monsoon period of August and September. Accordingly, during this period, the

regular operation and housekeeping of the weighbridges may also remain

However, if required and subject to site conditions, GIPCL may operate the

minimum required number of weighbridges, up to 03 (Three) Nos., during the

monsoon period for weighment of lignite, limestone, outside minerals or other

The Contractor shall also make necessary arrangements for weighment of

other materials, such as imported coal, rubble stones, etc., during the monsoon

period, as and when required by GIPCL. During such period, the Contractor

shall deploy the required number of weighbridge operators and other necessary

manpower based on the actual requirement of weighment. The Contractor shall

not be entitled to any additional compensation on account of variation in the

number of weighbridges operated or the quantity of material weighed during

the monsoon period.

10. The Contractor shall permit weighment only of those vehicles/dumpers that are

duly authorized by GIPCL. No unauthorized vehicle/dumper shall be permitted

for weighment without prior approval of the designated GIPCL official.

11. After completion of weighment, the generation, preparation and issuance of

invoices, online and/or otherwise, royalty passes and other relevant documents

for the authorized dumpers/vehicles of GIPCL Captive Mines and other

agencies authorized by GIPCL shall be within the scope of the Contractor.

12. The Contractor’s workmen shall be responsible for the generation, signing and

issuance of weighment slips to the authorized dumpers/trucks from GIPCL

Captive Mines and other outside agencies authorized by GIPCL, after

completion of the weighment process. The weighment slips shall be generated

accurately and issued promptly in accordance with the prescribed GIPCL

procedure and instructions of the designated GIPCL official.

13. The Contractor shall be responsible for the complete operation and handling of

the weighbridge system, including computers, printers, UPS systems, RFID

readers and other associated accessories/equipment required for the proper

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

functioning of the weighbridges. The Contractor shall operate and maintain the

required number of weighbridges at the plant site end on a round-the-clock (24

× 7) basis, as per the operational requirements of GIPCL. However, operation

& housekeeping of actual number of weighbridges may vary depending upon

actual power plant requirement.

14. During the contract period, if required due to operational, administrative or other

requirements of GIPCL, the location of any weighbridge may be

shifted/reinstalled at a new location within the GIPCL premises or at any other

location as directed by GIPCL. The Contractor shall provide the required

operational and housekeeping services at the relocated weighbridge as per the

instructions of the designated GIPCL official.

15. The Contractor shall ensure that the vacuum cleaners remain in proper working

condition throughout the contract period. In case of breakdown or malfunction,

the Contractor shall arrange for immediate repair or replacement with a suitable

vacuum cleaner meeting the specified requirements, at no additional cost to

16. The Contractor shall be responsible for cleaning each weighbridge platform and

its ramps, RFID readers, lights and associated equipment at regular intervals

to prevent the accumulation of mud, dust and other debris and to ensure proper

and uninterrupted functioning of the weighbridge system throughout the

contract period. The cleaning shall be carried out as frequently as required, or

as directed by the designated GIPCL official.

17. The Successful bidder shall deploy their weighbridges operators having

minimum qualification 12th / Higher secondary examination pass and also

should have at least two/three years experience of operation of computerized

weighbridges OR at least three months computer course certificate.

18. The successful bidder shall deploy semi skilled workmen for weighbridges

operation and unskilled workmen for housekeeping and book binding work.

19. The successful bidder shall organize training of their manpower, to be deployed

in the weighbridge’s operation & housekeeping, after receipt of the

authorization letter and before commencement of the work, under the provision

of MVTR, at GIPCL’s own Vocational Training center.

20. The bid submitted by the contractor not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection.

B. Valia Mine site 05 nos. of weighbridges.

The scope of the work covers providing “Biennial Rate Contract for operation and

housekeeping of maximum 05 (Five) no. pit less electronic weighbridges having 80T

capacity” for the year 2025-26.

The successful bidder shall provide contractual qualified and experienced workmen,

Semi-Skilled category for operation and Un-Skilled category for housekeeping of

maximum 5 (Five) nos. weighbridges installed at Valia Mine site as per Central

Government labour laws & regulations, for round the clock work basis as per

prevailing central government labour laws, rules & regulation, Order and

Notifications etc., for round the clock work basis. The detailed scope of work is

21. The propose contract is to providing services for operation of electronic pit less

80T capacity weighbridges installed at Valia Mine Site of GIPCL-SLPP.

22. The contractor shall have to operate and maintain weighbridges equipment in

good/healthy operating conditions and also undertake daily cleaning of each of

the weighbridges operator’s cabin including the platform of weigh bridges,

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

computer’s accessories and RFID installation at each weighbridge, rest shelter

and surrounding area.

23. Gujarat Industries Power Company Limited annually requires tentative quantity

of about 31.00 Lacs Tonnes / year of Lignite for 4x125 MW power plants

installed at Surat Lignite Power Plant at Nani Naroli, Tal: Mangrol Dist. Surat.

The average requirements of Surat Lignite Power Plants (SLPP) are about

Lakh tonne of Lignite on monthly basis from January to July to build up the

stocks for the monsoon purpose. Although maximum requirement may be up

to 4.50 lakh/month from March to April.

24. The quantity of Lignite weighment is mentioned here are only indicative/

estimated figures. As this is a captive lignite mine for Surat Lignite Power Plant,

the actual quantity of Lignite will depend solely on the actual requirement of the

power plant after taking into account Lignite availability from Valia Mine. GIPCL

shall have sole discretion as to the requirement of Lignite for generation of

electricity from time to time. The Contractor shall make necessary arrangement

as per the requirement of Lignite at the Power Plant which requirement may

vary from time to time, to which the Contractor shall not have any objection.

25. Accordingly, the contractor shall not be entitled to any compensation or

indemnity on account of increase or decrease in the quantity of Lignite

weighment and operation of nos. of weighbridges. Further GIPCL reserves the

right to increase/decrease the monthly weighment quantity in an operating

month by giving at least a 07 days prior notice in writing.

26. Contractor shall have to operate about maximum 05 (Five) numbers of

weighbridges in all the three (3) shifts, round the clock for the year 2027 &

at Valia Mine site by providing Semi-skilled category workers. Contractor shall

have also provided unskilled category workers in General shift & Shift- The

requirement of total numbers of weighbridges operations is strictly as per

GIPCL requirement.

27. In a year, actual weighbridge operation period is 9 to 10 months only (i.e.

October to July) because, it is observed that, during peak monsoon period (i.e.

August to September) the captive mines production remains discontinued and

weighbridges operations works also remains discontinued.

28. Contractor shall be responsible for operation & housekeeping of mines wise

day to day records of the weighbridges e.g. Weighment slips & royalty pass

etc. further contractor bind the documents in book form.

For binding work, mines & other outside agency wise slips as well as mineral

wise shall be bind (i.e. bonded with stitching) in to a book form and preserved

suitably, as directed by the GIPCL official.

29. The scope of work includes providing and maintaining the 01 No. of vacuum

cleaner at Valia Mine site to keep the weighbridges and operator’s cabin dust

free during the entire contract period under the supervision of GIPCL official.

The vacuum cleaner should have the minimum 3.5 Litters dust carrying

capacity of Eureka Forbes/Bosch/Phillips makes only.

30. The Contractor shall also provide and maintain 01 No. of easy clean plus

vacuum cleaner of Eureka Forbes/Bosch/Phillips make in healthy operating

condition during the entire contract period at Valia Mine site for the cleaning of

weighbridge’s computer accessories at regular interval to prevent the dust as

per directive of GIPCL official.

31. The contactor shall have to clean the each weighbridges platform & its ramps,

RFID readers & lights on regular interval to prevent mud and dust.

32. The contractor shall allow weighment of only the vehicles/dumpers authorized

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

33. After weighment, the generation and issuance of invoice, online/otherwise

royalty passes etc to the authorized weighed dumpers of Valia Mines

authorized by GIPCL shall be in the scope of contractor.

34. The contractor’s workmen shall generate, sign and issue weighment slip to the

authorized weighed dumpers/trucks from Valia authorized by GIPCL.

35. The complete operation of weighbridges system includes computers; printers,

UPS, RFID and other related accessories/equipment required for the purpose

shall be handled and maintained by contractor. The contractor shall operate &

maintain about maximum 05 numbers of weighbridges at Valia Mine site round

the clock at a time. However, operation & housekeeping of actual number of

weighbridges may vary depending upon power plant requirement.

36. The bid submitted by the contractor not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection.

37. The Successful bidder shall deploy their weighbridges operators having

minimum qualification 12th / Higher secondary examination pass and also

should have at least two/three years experience of operation of computerized

weighbridges OR at least three months computer course certificate.

38. The successful bidder shall deploy semi skilled workmen for weighbridges

operation and unskilled workmen for housekeeping and book binding work.

39. The successful bidder shall organize training of their manpower, to be deployed

in the weighbridge’s operation & housekeeping, after receipt of the

authorization letter and before commencement of the work, under the provision

of MVTR, at GIPCL’s own Vocational Training centre.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and

comply with the instructions and the Terms & Conditions contained in the tender

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid unless

the same is neatly carried out and attested over the full signature of Bidder. The

decision of the Company to interpret the information and rates filled in by the

Bidder shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications,

Site conditions, Safety &Health Aspects and Norms to be observed etc. before

submitting their bids so that no ambiguity arises in these respects subsequent to

submission of the Bids.

3.4 Before quoting the rates, the Bidder should go through the specifications, scope

of work etc. and get himself fully conversant with them. The Bid should include

cost of mobilization and cost to adhere to all Safety Norms as described in the

tender. No relaxation or request for revision of quoted/accepted rates shall be

entertained subsequent to the opening of Bid on account of mobilization or Safety

3.5 Bidder has to submit all the information as per required Bid document. Failure to

furnish all the information as per required Bid documents or submission of a Bid

containing deviations from the contractual terms and conditions, specifications

and requirements, shall be rejected.

3.6 The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and

3.7 The tender documents shall not be transferable.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

3.8 The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted themselves with

all the conditions and matters which may affect the subject matter of the

work/tender or the cost thereof. If any Bidder finds any discrepancies or

omissions in the specifications and documents or any doubt in true meaning or

interpretation of any part, he shall seek necessary clarifications in writing if

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the

Bids by giving amendments.

3.11 During evaluation of Bids the Company may, at its discretion ask the Bidder (s)

for clarification of their Bid. The request for clarification and the response shall

be in writing and no change in prices or substance of the Bid shall be sought,

offered or permitted.

3.12 The Company reserves the right to amend/ modify the Bidding documents at any

time prior to the deadline for submission of Bids, either at its own discretion or in

response to the clarification requested by a prospective Bidder. In such case, the

Company may in its discretion extend the deadline for submission of Bids in order

to facilitate the prospective Bidders for incorporating the effect of the amendment

3.13 The Bidders shall bear all costs and expenses associated with the preparation

and submission of their respective Bids, to attend meetings or conferences, if

any, including any pre award discussion with the successful Bidder, technical

and other presentations etc. and the Company shall not be liable for any expense

3.14 If the successful Bidder is a joint venture, formed of two or more companies, the

Bidder along with the partners shall accept joint and several responsibilities and

liabilities for all obligations under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the

allotted time frames for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation is

made in the Bid forms, attachments and other supporting documents submitted

The Bidder is advised to visit the Surat Lignite Power Plant (SLPP) after

downloading the tender copy from https://www.nprocure.com or

http://www.gipcl.com to study the actual working conditions, before submitting

their offer. The Bidders shall examine the site of works and its surroundings and

see for himself that may be necessary for preparing the Bid and entering into a

contract. All costs and liabilities arising out of the site visit shall be at Bidder’s

The submission of tender by a contractor implies that he has read these

instructions, conditions of the contract etc. and has himself aware of the scope,

nature of works & specifications of the works to be done. GIPCL will not, therefore

after acceptance of contractor’s rate, pay any extra charges for any other reason

in case the contractor is found later on to have misjudged the site conditions.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

Any error in description or quantity or omission in the contract document shall

not vitiate the contract or release the contractor from executing the work

comprised in the contract according to scope of works, magnitude of the works,

requirement of materials, equipment, tools& tackles, labour, etc. Contractor has

to complete the work in accordance with the contract documents irrespective of

any defects, omissions or errors that may be found in the contract documents.

The Bidder is deemed to have examined and understood the tender document,

obtained his own information in all matters whatsoever that may affect the works

to be carried out especially mentioned or works which may have to be carried

out to fulfill his contractual obligation within the scheduled rates and to have

satisfied himself to the sufficiency for his offer.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself regarding matters such as access to site, communication, working

condition including constraint of work place, confined area, quantum of dusting,

running equipment, importance of work, round the clock working conditions,

safety requirements, temperature of fresh drained hot bed material, right of way,

high flood level in River, flow of water during monsoon/dry season in the

River/Nallah, the type and number of equipment and facilities required for the

satisfactory completion of work, the quantity of various items of the work, the

availability of local labour, availability and rates of material, local working

conditions, uncertainties of weather, obstructions and hindrances that may arise,

etc which may affect the work or cost thereof, before submission of his Bid. Cost

thereof, before submission of his Bid. Ignorance of site conditions shall not be

accepted by the GIPCL as basis for any claim for compensation. The submission

of a Bid by the BIDDER will be construed as evidence that such an examination

was made. Any later claims / disputes in regard to rates quoted shall not be

entertained or considered by the GIPCL.

The rates quoted by BIDDER shall be based on his own knowledge and judgment

of the conditions and hazards involved and shall not be based on any

representations of the Engineer.

5. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further proceeding.

5.1 Bidder should possess minimum Two years of experience out of last five years (as

per following Cl. No.5.2) ending last day of the month previous to the one in which

tender is invited, in similar nature of jobs i.e. experience in manpower handling at any

State government / Central government / Limited companies / Private Limited

companies and should enclose proof of the same. Bidder shall submit necessary

evidence for the same like attested copies of work orders along with work completion

certificates from clients. The work completion certificate shall comprise of Order value

& Executed value. Bidders should have executed the work directly. The work executed

as a sub-contractor or subletting agency shall not be taken in to consideration.

Note: For evaluation of the bid, the executed value mentioned in the work completion

certificated will be considered.

5.2 Bidder should produce evidence of having successfully completed similar works as

defined hereunder during last five years ending last day of the month previous to the

one in which tender is invited, satisfactory progress of ongoing works, etc. secured

from clients along with self-certified copies of documentary evidence preferably self-

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

certified photo copies of work experience. The experience should be either of the

a. One similar completed/executed work each costing not less than the amount equal

to Rs. 55.79 Lacs of the annualized estimated cost.

b. Two similar completed/executed works each costing not less than the amount equal

to Rs. 37.19 Lacs Of the annualized estimated cost.

c. Three similar completed/executed works each costing not less than the amount

equal to Rs. 27.89 Lacs of the annualized estimated cost.

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion certificates issued by clients.

5.3 Contractor shall have to submit satisfactory work completion certificate from the client.

Experience as a sub-contractor will not be allowed and Price Bid of such Bidders will

5.4 Tender fee: The tender fee of Rs. 2950/- (Rupees Two Thousand Nine Hundred and

Fifty only) (non-refundable, inclusive of 18% GST) shall be submitted only through

RTGS or through online payment as per details provided in clause no. 7 herein under.

5.5 EMD: The EMD of Rs. 1,40,000.00/- (Rupees One Lakh Forty Thousand Rs.only)

shall be accompanied in the form of DD/NEFT/online mode or the irrevocable Bank

Guarantee given by Bank, as described in subsequent clause.

5.6 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.7 Self-Attested copies of relevant documents duly signed & seal on each & every page

shall be submitted. The above documents will be analyzed and after satisfaction, the

Price Bid will be open. GIPCL may verify the documents, experience certificates

issued by concern authority. After opening of technical Bid, if any required attested

documents found missing in the Technical Bid submitted by the Bidder, the tender

inviting authority may inform to that Bidder only once by E-mail to submit the missing

required documents within stipulated time limit. If Bidder/Bidders fail to submit within

stipulated time, their Bid will be declared technically disqualified and no further

correspondence will be entertained.

5.8 Bidder should have average annual turnover of Rs. 27.89 Lakh, for the last three

financial years (2023-24, 2024-25, and 2025-26) and shall furnish annual audited

financial statements duly certified by a Chartered Accountant who should be a

member of the Institute of Chartered Accountants of India for the last three financial

years as stated earlier to demonstrate the financial healthiness of the company. The

balance Sheet must be in the name of the company. Any type of MOU for this purpose

will not be entertained. Where audit is not applicable to the bidder as per applicable

laws of the land, due certification by a qualified Chartered Accountant who should be

a member of the Institute of Chartered Accountants of India of the said turnover for

the said last three financial years will have to be done & furnished.

5.9 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), TIN/VAT

no. of the firm. Self-certified copies of the same shall be submitted.

5.10 The net worth of the bidder should be positive as on 31.03.2026, audited/certified by

a qualified Chartered Accountant who should be a member of the Institute of

Chartered Accountants of India.

5.11 Bidder has to submit Goods and Service Tax registration number. Self-certified copy

of the same shall be submitted.

5.12 The deviations if any from the general and technical specifications shall be filled by

BIDDER as per Annexure-D of section F.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

5.13 In case Bidder is a joint venture company since last five years, the above

requirements/credential of Joint Venture Company / Parent companies shall be

5.14 Bidder shall submit the declaration as they shall submit No claim, No arbitration and

unconditional bid and observance of contract conditions on their later head as per

Annexure-D & F respectively as per Section-F.

5.15 If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court Case(s)

or Arbitration(s), either completed or under progress during last five (5) years or Black

Listed / Deregistered / Stopped or banned from dealing in the past by any Govt, of

Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported companies

/ undertakings / organizations, bid of that party will be liable to be rejected. Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final and binding

on the Bidder without any demur and that no further correspondence shall be done in

this regard at any stage. Bidder shall submit above declaration on their later head as

5.16 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety & Labour Laws and Regulations and others” as in Annexure – H attached.

 If any of the details submitted in the prescribed Annexure to the Bid is/are found to

be false, incorrect at any time in future, then the Contract awarded to that Bidder /

Contractor shall be liable to be terminated forthwith without any notice /

correspondence and Bidder agrees and undertakes to accept decision of GIPCL

in this regards as final and binding on the Bidder without any demur and that no

further correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any dues to

GIPCL from the Bidder / Contractor shall be recovered from the pending bills or

any other dues payable to the Bidder / Contractor, if any or otherwise through any

other recourse available under the Laws

The Bidder shall submit all the evidences, documents, attested copies of work orders

& work completion certificates, etc. as a proof with details of required EMD &Tender

Fee paid/remitted and also provide the requisite details online for meeting the

prequalification requirements. GIPCL will independently verify the experience,

performance, capability & strength of Bidders for executing the job.

GIPCL may visit the site & consult the owner of the industry/property where similar job

is executed by the Bidder. GIPCL reserves the right to accept/split/cancel/reject any/all

Bids without assigning any reason thereof. The tenders of qualified Bidder/Bidders

shall only be considered for further evaluation.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of the

7. EARNEST MONEY DEPOSIT (EMD) and TENDER FEE

7.1 An EMD of Rs. 1,40,000.00 (Rupees One Lakh Forty Thousand only)

refundable and Tender fee of Rs. 2950.00/- (Two Thousand Nine Hundred Fifty

only) inclusive of 18% GST non-refundable shall accompany with Bid. Tender

fee shall be submitted through NEFT/online mode only.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in

favour of Gujarat Industries Power Company Limited from any Scheduled

Public Sector Bank or Private Sector Bank as per clause 1., Section- C.

Proforma of BG enclosed with this e-tender.

Bank for EMD DD Payable at:

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, EMD may also be submitted through NEFT/online mode of

payment by the bidders as per the details given below: -

1 Name of account holder: Gujarat Industries Power Co. Ltd.

3 Name of Bank: State Bank of India

4 Bank address: Utility Building, Nani Naroli, Ta. Mangrol, Dist. Surat. Pin

5 IFSC code: SBIN0013423

For payment by online mode refer Section-F, Annexure- M.

7.3 In case EMD is paid in the form of BG, the same shall be valid for a

period of 180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after the successful bidder

deposits the contract security deposit or submits the contract performance bank

guarantee as required. Alternatively EMD will be converted in SD and

successful bidder shall submit SD or performance bank guarantee for balance

7.5 The earnest money deposit will be refunded to the unsuccessful BIDDER as

the tender is finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender

and EMD should be submitted to GIPCL.

7.7 No Interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the tender

7.9 SCHEDULE OF EMD & TENDER FEES

Details of EMD & Tender Fees paid Address for Submission:

by NEFT or online or EMD in Executive Director (Mines)

physical form by way of DD/BG (as GUJARAT INDUSTRIES POWER CO. LTD.,

applicable) and other documents (Surat Lignite Power Plant)

duly signed in physical form or by Village – Nani Naroli, Taluka – Mangrol

way of scanned/soft copies District: Surat-394 112, Gujarat

through email to be submitted on or Phone : 02629-261063 (10 lines)

before due date of closing of the

tender, as per details in NIT. Bid

No. shall be mentioned at the top of

Document cover/envelop.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the https://www.nprocure.com within the dates

specified in the NIT along with the details of tender fees, EMD in two parts as under:

(a) Pre qualification and Techno-commercial Bid without price.

(a) Pre qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information shall

be provided in the techno commercial bid:

1. Qualification and experience of site in charge.

2. Schedule of deviation (Annexure-D) Technical as well as commercial, if any.

3. Qualification & experience of Supervisors/Engineers.

The following supporting documents shall also be submitted along with EMD & Tender

Fee in physical form or by way of scanned copies/soft copies:

1. The tender documents dully signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work orders (if any)

6. Turn over for the last three years, audited annual accounts/financial statements

i.e. profit and loss account and balance sheet duly certified by a CA will be

required as specified in clause no. 5.8 above.

7. P.F Number and Allotment Letter.

9. Self-certified copy of GST Registration number certificate copy.

10. The net worth of the bidder should be positive as on 31.03.2026, audited/certified

by a qualified Chartered Accountant who should be a member of the Institute of

Chartered Accountants of India.

1. Price Bid shall be submitted only on web site https://www.nprocure.com

Note: Estimate includes cost of all manpower, equipments, consumables, tools

& tackles, Safety statutory compliance, mobilization etc...

2. Goods & Service tax shall be paid extra at actual as per prevailing rates as per

extant GST laws on submission of documentary evidence.

3. The quantities shown in the price Bid are approximate for the contract period and

may vary as per job requirement.

4. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

sealed by the Bidder with his usual signature. The name of all persons signing the

documents shall also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature and

designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or other

person or persons authorized to Bid on behalf of such Corporation/Company. A

certified copy of the board resolution/power of attorney authorizing such partner

or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The Engineer, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or substance of

the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always be

at liberty to reject or accept any Bid or Bids at his sole discretion and any action

will not be called into question and the Bidder shall have no claim in that regard

against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall prevail

and the total price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of total

prices, the sum of total prices shall prevail and the Total Bid Amount will be

corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification of

bids. Subsequent to correspondence with the respective bidders, the decision

of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or before

the given date requested by the Company. If the Technical clarifications sought

by the Company do not reach the Company on or before due date, the Bid will

13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of the

Bidder. In case a separate price (for omission) is not given by any other Bidder,

a reasonable price of the same shall be taken & the same shall be binding to

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The

loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms

to all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of the

(b) Which limits in any substantial way and in a manner inconsistent with the Bid

documents, GIPCL’s right or the Bidder’s obligations, under the contract, or

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION/SPLITTING OF TENDERS

14.1 GIPCL reserves the right to accept, split or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders regarding the same.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

14.2 Any Tender without EMD and Tender fee will be treated as non responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest quotation

in conformity with the requirements of the specifications and documents

contained herein, provided further that the bidder is determined and evaluated to

be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e-mail,

courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason by giving one month notice.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

15.5 GIPCL reserves the right to split the contract between vendors.

16. CONTRACT PERIOD

16.1 The contract period for Biennial Rate Contract (BRC) for operation and

housekeeping of 8 nos. of weighbridges installed at Plant side and 5 nos. of

weighbridges installed at Valia Mine site is two years (2027 & 2028) i.e.

01.01.2027 to 31.12.2028 from date issue of LOI or work order whichever is later.

16.2 GIPCL reserves the right to extend the original contract period up to three months

on the same terms and conditions, without any escalation & without issuing any

16.3 The said Contract Period can be extended if mutually agreed upon by both the

parties up to one year and in such a case a revised work order shall be issued at

the same rates and terms & condition or at negotiated rates acceptable by both

parties i.e. the Company & the Contractor.

16.4 The mobilization period will be 15 (Fifteen) days from the date of issue of LoI or

Work Order whichever earlier.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

18 CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for timely

& satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient Semi-skilled (For Operations) and Un-skilled

(For Housekeeping) manpower separately to properly complete the job in

given/scheduled time.

(iii) The Contractor shall depute its own workmen/labor with proper identification to

enter the plant premises after ensuring that the jobs are scheduled.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labour laws/Acts norms, as amended from time to time including but

not restricted to the age of the workers, women workers and shall also ensure that

a police verification and security check for all the workmen/labor engaged at the

GIPCL site is done and necessary documents regarding the same shall be

submitted to the GIPCL’s authorized representative/officer-in-charge. Any default

in complying with the same or any misrepresentation regarding compliance of the

same shall compel GIPCL to initiate appropriate civil or criminal proceedings

regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like helmets, masks, gum boots, and other

necessary PPEs for properly undertaking the operations involved under this

contract. Following are also to be issued:

a) Safety shoes

b) Goggles / face shield.

c) Ear plug / Ear muff.

(vi) Contractor shall nominate /authorize senior experienced person separately in

writing as site in charge to co-ordinate with GIPCL engineer for operation and

housekeeping of 8 nos. of weighbridges installed at Plant side and 5 nos. of

weighbridges installed at Valia Mine site and who shall bear overall responsibility

for performance of the contract. Such persons shall remain always available at site

or site office allotted to the contractor at SLPP site. Contractor has to submit the

authority letter and documentary proof for the same.

(vii) The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL’s

Engineer In - Charge for daily entrusted job for operation and housekeeping of

nos. of weighbridges installed at Plant side and 5 nos. of weighbridges installed at

Valia Mine site. They have to maintain daily records dully signed for the works

carried out and duly certified by Engineer-In-Charge. The Contractor in co-

ordination with the Engineer-In-Charge shall ensure the availability of adequate

manpower to carry out the job satisfactorily on a daily basis. As per the instruction

of Engineer-In-Charge they have to allot the work and execute the same in

specified time limit.

(viii) During execution of the works, one or more weighbridges may be required to be

done simultaneously and the Contractor shall mobilize additional resources

(ix) During emergency or similar situations, the Contractor shall be required to mobilize

resources as per need within the period of 08 hours as directed by GIPCL. If the

contractor fails to mobilize sufficient manpower to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

10% supervision charges, plus applicable GST, as per extant GST Laws & the same

will be recovered from the Contractor’s bill.

(x) Important Note: Whenever any one or more weighbridges remains under

breakdowns due to any reason, the contractor shall mobilize sufficient work

force at site within a period of four hours from the time of intimation to the

site-in-charge or via mail to your office. Generation loss occurred due to

want of manpower as well as resources will be viewed very seriously and

will invite appropriate punitive measures as decided by competent authority.

(xi) During working the workman must wear a suitable, safety shoes, safety hand

gloves, goggles and Ear plug / Ear muff. It is the contractor’s/contractor’s

supervisor’s responsibility to ensure it without fail.

(xii) During unit major break down of weighbridges, the contractor has to enhance the

site manpower as per the requirement to ensure the timely completion of work. For

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

this, enhanced work shall be completed by deploying additional manpower.

Payment will be made on item rate basis only. Contractor should mobilize sufficient

number of manpower and execute the work in all shifts with independent

manpower. Contractor should not continue the same manpower for more than

B : TOOLS & TACKLES:

(i) All tools and tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in healthy &

working condition.

Note: If work is suffered due to want of sufficient manpower, tools & tackles,

equipment and/or other statuary requirements then 25% of the total job cost plus

applicable GST, as per extant GST Laws will be levied as a penalty for each and

every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles are in good working condition at site

as per day to day work load and emergency situations to complete the work in

stipulated time.

(iii) In case of breakdown of supplied equipments, the contractor should work round

the clock for putting back the area in service immediately within minimum time. In

case of any emergency arising during night hours the contractor should be in a

position to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the GIPCL.

For any accident take place & any damage to the equipment and/or injury to

human due to carelessness in loose connection, contractors will be held

responsible & liable for any recovery/actions.

19. Clarification of Bidding Documents

If any Bidder requires any further information or clarification in the Bidding Documents,

may notify the Company before one week of last date of submission of online Bid, in

writing at GIPCL’s address or by E-mail at the GIPCL's e-mail address

[email protected] & [email protected] as indicated above in the 'Invitation

to Bids'. The GIPCL's response (including an explanation of the query) will be sent in

writing or by E-mail to all prospective Bidders who have received the Bidding

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies

or omissions in the specifications and documents or is in doubt for any meaning of

any part, he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

All the payments against the work order shall be in Indian currency and payable

through cheque/RTGS only.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

b. The quantities given in the schedule of rates are estimated and will be made as per

actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the tender.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or

in day to day operation in the course of fulfillment of contractual obligation of the

Note: Interested bidders are requested to submit the online tender at least two

days in advance from the due date set for on line submission of bid in order to

avoid non participation of e-tender due to probable problem in e-tender system

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period

based on site requirement. Contractor shall not be entitled for any compensation on

ground of such alteration in scope of work. GIPCL reserves the right to operate or

increase/decrease quantities in each item or omit any item included in Schedule of

Quantity at his discretion. Contractor shall have no claim, whatsoever, on grounds of

loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be carried

out the whole/part of the work as specified in the tender, the ENGINEER-in-charge

shall inform the fact for thereof to the CONTRACTOR and contractor shall have no

claim for any payment or compensation whatsoever on account of any profit or

advantage which he might have derived from the execution of the work in full but which

he did not derive in consequence of the full amount of the work not having been carried

out nor shall he have any claim for compensation by reason of any change having

been made in the original specifications and instructions which shall involve any

curtailment of the work as originally contemplated.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1. Tender documents are available only in electronic format.

Bidders can download f ree of cost from the web site -

https://www.nprocure.com.

2. All Bids (technical and price Bid) should be submitted online through the

website https://www.nprocure.com only. No physical submission of price

bid will be entertained as it should be submitted online only. Also

no fax, e-mail, letters will be entertained for the same.

3. Following should be submitted ‘off -line’ in sealed covers separately

during dates & time set in NIT at our office at Village: Nani Naroli,

Taluk a: Mangrol, Dist.: Surat - 394 110, Gujarat.

[1] Tender Fee, [2] E.M.D. covers [3] Supporting Documents f or

Sr. Description

01. Tender documents are available only in electronic format and same can

be downloaded from the website https://www.nprocure.com and

https://gipcl.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com.

02. Price bid should be submitted online through the website

https://gipcl.nprocure.com only. No physical submission of price bid will

be entertained as it should be furnished on-line only.

03. Bidders who wish to participate in online tenders will have to procure /

should have legally valid Digital Certificate (Class III) as per Information

Technology Act-2000, using which they can sign their electronic bids.

Bidders can procure the same from any of the license certifying

Authority of India or can contact (n)code solutions- a division of GNFC

Limited, who are licensed Certifying Authority by Government of India

04. All bids should be digitally signed. The bidders are required to contact

at the below mentioned address for detailed training on on-line

tendering and also for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

E-mail: [email protected], website: www.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non-

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

REVERSE AUCTION:

1) The lowest rate for the e-reverse auction shall be considered on the basis of overall

2) The lowest total amount for providing services for Biennial Rate Contract (BRC) for

2) The lowest total amount for providing services for Biennial Rate Contract (BRC) for

operation and housekeeping of 8 nos. of weighbridges installed at Plant side and

nos. of weighbridges installed at Valia Mine site shall be considered for deciding the

lowest three bidders (minimum) or 50% out of total bidders (rounded to the next higher

whole number), whichever is higher for making them eligible for the e-reverse auction.

However, overall lowest total amount shall be considered as the base rate which will

However, overall lowest total amount shall be considered as the base rate which will

be put up for starting e-Reverse Auction.

3) Decremental value and duration for the e-reverse auction shall be informed to the

qualified bidders before start of e-Reverse Auction.

4) E-Reverse auction shall be for reducing the lowest total amount for providing services

4) E-Reverse auction shall be for reducing the lowest total amount for providing services

for “Biennial Rate Contract (BRC) for operation and housekeeping of 8 nos. of

weighbridges installed at Plant side and 5 nos. of weighbridges installed at Valia Mine

5) After e-Reverse Auction process, L1 bidder shall be decided based on the lowest total

6) L1 Bidder, declared after the e-Reverse Auction process may be called for negotiation

and if required, may be asked by GIPCL for reduction in rates of any of work, if found

quoted unreasonably high.

7) To participate in e-Reverse Auction, bidders have to create e-Auction USER ID

on https://e-auction.nprocure.com and it is mandatory to submit the same along

with physical Technical-Commercial Bid, so that the bidder shall be allowed to

participate the e-Reverse Auction.

8) In case of any further information regarding online bidding or if a Bidder needs

any assistance in accessing/ submission of online bid/ clarification or if training

is required for participating in online e-reverse bidding, then the Bidder can contact

the following office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e-

tendering registration process.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit in

favour of Gujarat Industries Power Company Limited for guarantee amount at ten

percent (10%) of the “Annual Contract Price” Price” (excluding GST) from all

Nationalized Banks or Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank,

IndusInd Bank, Federal Bank, Bandhan Bank, IDBI Bank and Karur Vysya Bank in the

format attached in SECTION-F, and it shall guarantee the faithful performance of the

'Contract' in accordance with the terms and conditions specified in these documents

and specifications. Contract security deposit shall be submitted strictly within twenty-

one days from the date of LoI or work order, whichever is earlier. The PBG/ Security

Deposit shall be valid up to retention period of twelve months after the contract

completion/expiry date. The Contract security/Guarantee amount shall be payable to

the Company in Bidder's home currency without any condition whatsoever.

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract

security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Guarantee Period' after

completion of contract and on fulfilling contractual obligations throughout the retention

period. However, any delay in submission of initial SD will result in equivalent late

release of entire SD after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor

or any other reasons attributed to contractor the decision of Engineer-in-charge

regarding the amount of recovery shall be final and binding subject to a

maximum of 10% of contract value, plus applicable GST, as per extant GST

Laws. Recovery will be affected from the monthly bills and/or retention

money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions by

Engineer-in-charge, GIPCL shall get the work done by third party at the risk &

cost of the contractor with 10% additional overhead charges of GIPCL, plus

applicable GST, as per extant GST Laws.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor shall

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

pay all such claims within 15 days of claim failing which the same shall be deducted

from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and

in case contractor fail to complete the job, GIPCL shall recover from his bill, Security

Deposit and / or whatsoever for expenses incurred to complete the job with additional

10% overhead charges, plus applicable GST, as per extant GST Laws.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound completion of work, workmanship & safety (OHSAS policy of GIPCL) then

GIPCL has right to terminate the contract at any time by giving him 15 days advance

notice without assigning any reason and will make the alternate arrangement at the

risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after

giving 15 days advance notice to the contractor if any of the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements

of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of

viii. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may be

necessary to give effect thereto and all costs incurred in connection therewith shall be

recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get

the work done by third party at the risk & cost of the CONTRACTOR with additional

10% overhead charges of GIPCL, plus applicable GST, as per extant GST Laws and

all costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL /ENGINEER as a debt or may be deducted by him from

any money due or to become due to the CONTRACTOR.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound material evacuation, workmanship & safety (OHSAS policy of GIPCL) then

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

GIPCL has rights to terminate the contract at any time by giving you 15 days advance

notice without assigning any reason and will make the alternate arrangement at cost

and risk of the Contractor.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to

the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration and Conciliation (Amendment) Act,

2019. The place of arbitration shall be at Surat/Vadodara or any other place within

state of Gujarat as may be mutually agreed by the parties in consultation with the

b. In appointment of the Sole Arbitrator, if the dispute claim is up to a sum of Rs. 25/-

Lac, a person having a position equivalent to a Retired District Judge shall be

appointed; for the claim higher than Rs. 25/- Lac and up to Rs. 100/- Lac, the same

shall be referred to a Retired High Court Judge and for a claim exceeding Rs. 100/-

Lac, the same shall be referred to a Retired Supreme Court Judge.

c. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of Head of Management (HOM)-GIPCL will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof from time to time as also insurance cover for third party liability. The contractor

shall keep the GIPCL indemnified from all liabilities arising out of his action in

pursuance of this contract. The E. C. Policy should be obtained from Surat Jurisdiction

and shall be assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

workers as per clause no. 24 herein under.

9. STATUTORY REQUIREMENTS

GENERAL SAFETY MEASURES AND STATUTORY OBLIGATION

A. Plant site 08 nos. of weighbridges

AA - Medical Fitness, Vocational Training & Manpower Induction:

i. All the persons proposed to be employed by the Contractor shall be medically

examined for their fitness at their own cost prior to their employment at the mines

Site by any qualified State or Central Government Medical Officer. The medical

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

certificates i.e. form no.32 of such persons shall be retained in the possession of

the GIPCL so long as the person is employed in the mine.

ii. All such persons who are found medically fit for employment in weighbridges

operations shall be provided with vocational training at GIPCL’s Group Vocational

Training Center before employment in mines. A copy of the certificates shall be

retained by the GIPCL.

iii. The Contractor shall undertake training and re-training of their personnel to fulfill

the Safety norms of weighbridges operating system and housekeeping as per

GIPCL requirement.

iv. The Contractor will also maintain a brief training facilities at weighbridges area to

brief their workers about the safety provision, operations, maintenance system

updating and for providing necessary other information to their workers.

v. The Contractor(s) will also organize at their own cost medical examination and

VTC training of their manpower, to be deployed in the mine as per DGMS norms.

B COMPLIANCE OF LABOUR LAWS

1. The contractor shall at his own cost comply with the provision of labor laws, rules,

orders and notifications whether state or state or local as applicable to him or to

this contract from time to time.

2. Contractor shall be solely responsible and shall fully comply with all the

provisions of all the labour laws applicable such as the Minimum Wages Act,

1948, Contract Labor (Regulation & Abolition) Act 1970, Factories Act,

Payment of Bonus Act 1965, Employees Provident Fund and Miscellaneous

Provision Act 1952, Industrial Dispute Act 1947, Workmen Compensation Act

1923, Payment of Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal

Remuneration Act with Rules, Order and Notifications issued/made there under

from time to time.

3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future

applicable to the contractor from time to time for performing the contract job.

3.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, and Medical facilities and other

statutory privileges and facilities to his personnel as per law/rules/regulations

and orders of the State Government, Local Authorities or other government

authorities as are in force from time to time. All employees of the Contractor

shall be employee of the Contractor.

3.2 The contractor shall have an obtained valid labour license from State

Government authority as per prevailing rules & regulation, norms of state

government policies. The contractor shall have an obtained valid labour

license from Licensing Authority under the Contract Labor (Regulation &

Abolition) Act-1970 at the time of execution of the contract covering all his

employees working at plant site of GIPCL-SLPP and furnish the same failing

which GIPCL may terminate the contract at its sole discretion.

.3. The Contractor shall at the time of execution of the contract have a EPF

Code Number obtained from the Authorities concerned under the Employees

Provident & Miscellaneous Provisions Act, 1952 and remit contributions in

respect of the employees employed by him at SLPP Site to the P.F office

concerned every month failing which GIPCL will recover from the

outstanding payment to the contractor from GIPCL.PF code of Gujarat region

should be taken.

3.4. The Contractor shall maintain all records/registers required to be maintained

by him under various labor laws mentioned above and produce the same

before the Statutory Authorities whenever required.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

3.5 The Contractor shall also submit periodical reports / returns to the

Gujarat State statutory authorities such as the Contract Labour (Regulation

& Abolition) Act-1970, Employees Provident Fund Act etc. Under intimation

to HR & Admn. Dept.

3.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government of Gujarat from time to time to his employees of corresponding

3.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

3.8 The contractor shall take Workmen Compensation Insurance Policy for all

his employees working at SLPP.The contractor shall indemnify the company

against any liability due to any work injury or accident to any of its employees.

3.9 The Contractor shall in the event any of his workmen / employee sustains

any injury or disablement due to an accident arising out of and in the course

of his employment, provide necessary medical treatment and pay

compensation as applicable, required under the Workmen’s Compensation

3.10 If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the

property of the Company or suffer from any serious communicable disease,

the Contractor shall replace them immediately.

3.11 The Contractor shall not engage / employ persons below the age of

years. Employment of women shall be strictly according to applicable laws.

3.12 GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to

their employment with the contractor. The Security deposit will be released

to the contractor at the end of the contractual tenure subject to an

undertaking by the contractor that in the event any of his workmen or the

heirs of workmen puts up a claim for recovery of money due to him from the

contractor before the appropriate authority under the I.D.Act 1947 or under

any other labor laws or for compensation under the Workmen’s

Compensation Act, 1923 and the appropriate authority has given a direction

for making payment the contractor will meet the same or indemnify GIPCL if

in the event GIPCL pays it as Principal Employer.

3.13 The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law. He will submit a true

copy of wage sheet, attendance register and P.F. remitted challans on

monthly basis to HR&A dept. for verification and record.

3.14 The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

3.15 The contractor shall conduct pre-induction-VTC and periodic medical

checkup of his workmen as per applicable laws.

4. The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labor laws of Government and

other statutory laws as applicable.

5. The contractor should register himself under the Contract Labor Act, Employee

Compensation Act and PF Act (Code no. to be mentioned) and submit the copy

of registration certificate and should possess the same from the date of

commencement of work, failing which the contract is liable to be cancelled. The

E.C. Policy copy should be submitted to the GIPCL before commencement of

the work and Labor License should be obtained within one week from the date

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

of issue of form-V. Contractor should apply for Form-V immediately after receipt

A copy of Labour License received from state government licensing authority

shall be submitted to GIPCL, HR & A Department.

6. Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

7. The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory

Act, Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages

Act’, Provident Fund Act, All Labor Laws Act in respect of employees engaged

by him for the work and shall have to maintain necessary records. In case

any amount becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts, GIPCL reserves the right to

recover the same from the running bill of the contract.

8. Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

9. Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

10. All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new

statute shall automatically and immediately become applicable.

C LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect

to Employees Provident Fund and Employee Compensation Act within one week

time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the premises of the GIPCL and carry match box / lighter or any other explosive and

/or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour

6. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

10. The contractor shall submit following documents alone with each RA bill. Without

such documents the RA bill shall not be process for payment.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

The contractor shall submit, one time or regularly, as applicable, the following

documents along with the periodical/monthly RA bill/Final RA bill.

1) Copy of statutory compliance like labour license, EC Policy, Certificate of

Compliance by Contractor, Bank Statement for deposition of Wages, wages

payment register, attendance register, PF paid Challan with ECR, TRRN copy,

etc., along with wage certificate pertaining to previous/last/current billing month/s

or period/s, as applicable, in the standard/required format.

2) Notarized Indemnity Bond as per standard Proforma, in case of Final bill

3) No claim - No arbitration certificate as per Proforma at Section-F, after the final

bill amount is certified by GIPCL for payment and the same is made known to

the contractor by GIPCL & accepted by the contractor.

B. Valia Mine site 05 nos. of weighbridges

BB. Medical Fitness, Vocational Training & Manpower Induction:

i. All the persons proposed to be employed by the Contractor shall be medically

examined for their fitness at their own cost prior to their employment at the mines

Site by any State or Central Government Medical Officer not below the rank of an

Assistant Civil Surgeon or approved by the DGMS. The medical certificates of

such persons shall be retained in the possession of the GIPCL so long as the

person is employed in the mine.

ii. All such persons who are found medically fit for employment in mine -

weighbridges operations shall be provided with vocational training as per the

provisions under the Mines V.T. Rules 1966, at GIPCL’s Group Vocational

Training Center before employment in mines. A copy of the certificates shall be

retained by the GIPCL.

iii. The Contractor shall undertake training and re-training of their personnel to fulfill

the statutory obligation under Mines Vocational Training Rules,

iv. The Contractor will also maintain a brief training facilities at mine - weighbridges

to brief their workers about the safety provision, operations, maintenance system

updating and for providing necessary other information to their workers.

v. The Contractor(s) will also organize at their own cost medical examination

and VTC training of their manpower, to be deployed in the mine as per DGMS

B COMPLIANCE OF LABOUR LAWS

1. The contractor shall at his own cost comply with the provision of labor laws, rules, orders

and notifications whether from Central or local authority as applicable to him or to this

contract from time to time. These Acts/Rules include without limitation of the followings.

2. Contractor shall be solely responsible and shall fully comply with all the provisions of all the

labor laws applicable such as the Minimum Wages Act, 1948, Contract Labor (Regulation

& Abolition) Act 1970, Factories Act, 1948, Payment of Bonus Act 1965, Employees

Provident Fund and Miscellaneous Provision Act 1952, Industrial Dispute Act

Workmen Compensation Act 1923, Payment of Gratuity 1972, Inter Central Migrant

Workmen Act 1979, Equal Remuneration Act with Rules, Order and Notifications

issued/made there under from time to time.

3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future applicable to

the contractor from time to time for performing the contract job.

3.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance and Medical facilities and other

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

statutory privileges and facilities to his personnel as per law/rules/regulations

and orders of the Central Government, Local Authorities or other government

authorities as are in force from time to time. All employees of the Contractor

shall be employee of the Contractor.

3.2 The contractor shall have a valid license obtained from Central Govt.

Licensing Authority under the Contract Labor (Regulation & Abolition) Act-

1970 at the time of execution of the contract covering all his employees

working at plant site of GIPCL-SLPP and furnish the same failing which

GIPCL may terminate the contract at its sole discretion.

.4. The Contractor shall at the time of execution of the contract have a EPF

Code Number obtained from the Authorities concerned under the Employees

Provident & Miscellaneous Provisions Act, 1972 and remit contributions in

respect of the employees employed by him at SLPP Site to the P.F office

concerned every month failing which GIPCL will recover from the

outstanding payment to the contractor from GIPCL.PF code of Gujarat region

should be taken.

3.4. The Contractor shall maintain all records/registers required to be maintained

by him under various labor laws mentioned above and produce the same

before the Statutory Authorities whenever required.

3.6 The Contractor shall also submit periodical reports / returns to the Gujarat

Central statutory authorities such as the Contract Labour (Regulation &

Abolition) Act-1970, Employees Provident Fund Act etc. Under intimation to

HR & Admn. Dept.

3.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government of Gujarat from time to time to his employees of corresponding

3.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

3.9 The contractor shall take Workmen Compensation Insurance Policy for all

his employees working at SLPP. The contractor shall indemnify the

company against any liability due to any work injury or accident to any of its

3.9 The Contractor shall in the event any of his workmen / employee sustains

any injury or disablement due to an accident arising out of and in the course

of his employment, provide necessary medical treatment and pay

compensation as applicable, required under the Workmen’s Compensation

3.10 If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the

property of the Company or suffer from any serious communicable disease,

the Contractor shall replace them immediately.

3.10 The Contractor shall not engage / employ persons below the age of 20 years.

Employment of women shall be strictly according to applicable laws.

3.11 GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to

their employment with the contractor. The Security deposit will be released

to the contractor at the end of the contractual tenure subject to an

undertaking by the contractor that in the event any of his workmen or the

heirs of workmen puts up a claim for recovery of money due to him from the

contractor before the appropriate authority under the I.D.Act 1947 or under

any other labor laws or for compensation under the Workmen’s

Compensation Act, 1923 and the appropriate authority has given a direction

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

for making payment the contractor will meet the same or indemnify GIPCL if

in the event GIPCL pays it as Principal Employer.

3.12 The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law. The salary to be

credited in Bank Account only and proof of same shall be submitted along

with RA bill. He will submit a true copy of wage sheet, attendance register

and P.F. remitted challans TRRN on monthly basis to HR&A dept. for

verification and record.

3.13 The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

3.14 The contractor shall conduct pre-induction- VTC and periodic medical

checkup of his workmen as per applicable laws.

4 The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labor laws of Government and

other statutory laws as applicable.

5 The contractor should register himself under the Contract Labor Act, Employee

Compensation Act and PF Act (Code no. to be mentioned) and submit the copy of

registration certificate and should possess the same from the date of

commencement of work, failing which the contract is liable to be cancelled. The

E.C. Policy copy should be submitted to the GIPCL before commencement of the

work and Labor License should be obtained within one week from the date of issue

of form-V. Contractor should apply for Form-V immediately after receipt of LOI. A

copy of Labour License received from Central government licensing authority shall

be submitted to GIPCL, HR & A Department.

6 Contractor shall have to insure his workmen / supervisors etc. under latest Group

Insurance scheme. The Contractor shall also submit work Compliance Certificate

along with each RA bill.

7 The Contractor shall be responsible for compliance of all statutory rules, regulation,

act enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, All Labor Laws Act in respect of employees engaged by him for the work

and shall have to maintain necessary records. In case any amount becomes due

to be payable by him to his employees or to the Government under the above rules,

regulation, Acts, GIPCL reserves the right to recover the same from the running bill

of the contract.

8 Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

9 Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

10 All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute

shall automatically and immediately become applicable.

11 The contractor shall submit, one time or regularly, as applicable, as per this

section page no 28 (C-LEGAL ASPECTS -clause no.10)

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, Payment of Bonus Act, Labor Law Act, maternity benefit act in respect of

employees engaged by him for the work and shall have to maintain necessary records.

In case any amount becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on your part while undertaking the

work and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident,

death or injury to any of contractor’s workmen or any third party due to negligence,

act or omission on your part.

Necessary illumination at works area will be provided by GIPCL.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL

which are at present in force and which may come into force during the pendency of

the contract. Any violation of any rules and regulations will entail immediate

termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety Deptt. Safety Deptt. will check the certificates and if found okay,

then only materials will be allowed to enter inside the plant. Material inward gate pass

will be made only after certification from Safety Deptt. Security Deptt. will inform to

Safety Deptt., as & when such tools and tackles brought at the gate for making entry

in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Deptt. Safety Deptt will check for quantity and

quality of the safety gears and then allowed permission of work. Poor quality material

will not be allowed to take inside the Plant. If quantity of required safety equipments

is not satisfactory, contractor will not be allowed to carry out the work using such safety

gears inside the Plant for the work.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

15. GENERAL SAFETY CLAUSES:

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that his

workmen wears the protective equipments at all times during the work operation. Brand

name for safety shoe & safety helmet shall be suggested by safety representative of

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, and belts,

safety net etc. shall be issued and used as per the job requirements. Safety helmet

shall be of YELLOW COLOUR ONLY. Contractor will procure safety shoes & safety

helmet from a reputed company with at least 12 months’ guarantee and shall produce

the guarantee certificate and IS standard certificate to the safety department.

Contractor should purchase safety shoes of reputed brands. Safety shoes will be

issued every year. IS certificate and guarantee certificate must be obtained from the

vendor and submitted to the Safety department. Safety shoes should be heat, water,

oil and chemical resistant, having an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing Safety

helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at

work throughout the contract period. The contractor has to maintain the PPE issue

register with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the

same with 25% overhead charges of GIPCL, plus applicable GST, as per extant GST

9. All lifting tools and tackles shall be duly certified by competent person in conformity with

the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted

every year before using such tools and tackles. In case of purchase of new lifting tools

and tackles, form no. 10 as per the said rules shall be submitted before they are taken

into use. All lifting tools and tackles shall be of reputed make having International

manufacturing standard and shall be maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

work. He has to ensure that all the workmen working at site are equipped with essential

PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-

shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for

inspection with all above statutory test certificate before using at site for any work. They

should use all tools and tackles only after certification by GIPCL representative/safety

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards shall be used to prevent

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

accident. Further, during working on height, contractor should arrange proper

scaffolding of still pipes, safety net, full body safety belt, fall arrestor system etc. Advice

and instructions of engineer in charge/ safety in charge shall be strictly complied with

in this regard. All necessary safety precautions shall be taken by the contractor to

prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,

on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the

cylinders at the work at height area. Gas cylinders shall be transferred through gas

cylinder trolley only with cylinder cap and stored up right (vertical) position only. All gas

cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas cylinders

shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in Parking

space designated by GIPCL. If any vehicle is found inside the plant premises other

than the parking area such vehicles shall be handed over to Security dept. and their

entry shall be cancelled for movement inside the plant premises with immediate effect.

15. All weighbridges equipments shall be in good condition and free from any defect.

Weighbridge tools & equipments i.e. computer & its accessories, Printer & its

accessories Vacuum cleaners and air conditioner etc. may be checked by the

supervisor of the contractors regularly and report to be submitted to concerned HOD

and safety depts.

16. During work, contractor will use fire curtains like asbestos sheets or fire blankets to

prevent falling and spreading of sparks and hot material on and around the work area.

Contractor shall use such items.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety related

meeting such as safety committee, on job safety training etc. Where the contractual

man power is less than 50, the site in charge of the contractor will act as a safety officer

and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any kind

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is required

as per RTO guidelines.

22. The Contractor’s nominated site supervisor shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain the

principles behind safety practice. If the contract workmen fail to comply with safety

standards as per category A, B & C below, penalty shall be levied on the contractor as

per the table mentioned below:

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

Category Classification Examples / Cases Penalty

A PPEs Working without Rs. 100 /- per instant.

Related helmet, shoes, safety

belt, gloves etc.

B Failure to adhere to HSE

WI Related guidelines/plans, careless attitude in  Rs. 500 /- per

material handling, instant.

Machine being used with damaged

machine guard, unsafe electrical

work - workout plug top/improper  After three

electrical joints/cables lying on incidence, Per

ground, electrical equipment working incidence Rs.

without proper earthing, machine 2500/-

being used without machine guard,

Welding machine without ELCB /

RCCB of proper rating, Gas cylinder  Continuous

without test certificate, Cylinder cap, unsafe acts

NRV / Flash back arrester, Cylinder will disqualify

trolley etc. the contractor

Unsafe working practices at height in tender of /

more than 3 meters contract with

Working without permit or non- GIPCL-SLPP.

compliance with permit conditions

like hot work, height work etc. as

applicable, lifting tools and tackles

being used without third party

inspection certificates in form no.

9/10 as per Factory Act – 1948 etc..

C Breach of safe practices by a

Unsafe Practices particular person repeatedly for three Suspend the entry

times. gate pass for one

suspensions his

gate pass will be

Penalty so levied against the contractors and company employees will be used during

the observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honoured on National safety day.

16. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item complies

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

with the Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected work

or Workmanship. CONTRACTOR shall not entitle for any claim or release of hold

payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed to

rectify any such defective work or workmanship, GIPCL reserve the right to rectify at

risk and cost of the CONTRACTOR and deducted by the GIPCL from any amount

due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest,

such costs shall be recoverable from the CONTRACTOR by the GIPCL and may be

deducted by the GIPCL from any amount due, or to become due, to the

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipments, vehicles, tractors, etc… to execute the

contract are in the scope of the contractor. The contractor should ensure that tools&

equipments are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor for

defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute Location/Package wise full time independent experienced

site-in-charge and two nos. of independent site supervisors (each at Phase-1 Boilers

and Phase-2 Boilers) at site. They shall co-ordinate with GIPCL engineer and shall

bear overall responsibility of contract including joint measurement, billing etc. Such

person shall function from site office of contractor at SLPP.

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever required

with all workers working under this contract. He shall coordinate with concern

department’s Engineer-in-charge on daily basis and report daily observations, tool-

box talk records etc. The work shall not be allowed without deploying safety supervisor

and a penalty equal to Rs. 1,000/- per day absent of safety supervisor shall be levied

from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labor license and PF account number to the Engineer-in-charge before start

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case

of delay of work without any valid reason, the GIPCL reserves the rights to carry out

the work by deploying other agencies at the risk & cost of contractor with additional

10% overhead charges, plus applicable GST, as per extant GST Laws.

i. Contractor shall mobilize the resources as per need within the period of four hours. If

the contractor fails to mobilize sufficient resources to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

additional 10% overhead charges, plus applicable GST, as per extant GST Laws.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven days from the date of issue of Letter of Intent/Work Order.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

k. The prices / item rates quoted shall remain firm till completion of the contract and any

agreed extensions thereafter and shall not be subject to any escalation, idle charges

for labor, machinery, overhead expenses etc… due to any reason whatsoever. No

price escalation / idle charges shall be entertained due to delay in work on

unavailability of work front, non-issue of work permit, holding of work permit for any

reason, unavailability of contractor’s supervisor, unavailability of contractor’s safety

supervisor, violation of safety rules, unsafe act by any of contractor’s worker,

negligence & ignorance of safety & quality instructions of GIPCL Engineer-in-charge

or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

not limited to approved quality safety shoes& safety helmets, standard dust masks,

safety goggles, etc… as required and shall use exclusively under this contract for all

the time during working at specified locations failing which, the Engineer-in-charge

may hold the work and will take necessary action including penalty as decided. If the

contractor repeatedly violates safety rules/regulations (more than three successive

incidents), Engineer-in-charge may take necessary action against the contractor,

including appropriate financial penalty (Maximum of Rs. 1,000/- per incident per man-

day and as per clause no.12) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per the

time given by and under the supervision of the Engineer-In-charge and shall ensure

that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer In Charge for PTW (Permit to

work), work instruction, Return of permit.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower, tractors etc.

q. Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective

item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006. If your organization is

registered under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly attach a copy

of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS) certified

company, and GIPCL gives extreme importance to maintain these global standards.

Contractor shall be required to observe these standards while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them.

u. All laws, rules, regulations, notifications, etc. stated in this tender document shall be

applicable as amended from time to time. Where applicable self-certified true copies

of the required documents to be furnished, unless explicitly stated otherwise.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs

of this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge

shall be constantly in attendance at the site during working hours. During

CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received and

obeyed by the CONTRACTOR’S superintendent or Foreman who may have charge

of the particular part of the work in reference to which orders are given. If requested

to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any directions,

instructions or notices given by the ENGINEER / GIPCL to him, shall be deemed to

have been given to the CONTRACTOR. The representative of the CONTRACTOR

shall have all necessary powers to receive materials from the GIPCL, issue valid

receipts for the same, engage labour or purchase materials and proceed with the work

as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the GIPCL

/ ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such persons

as area careful, skilled and experienced in their respective trades, and the GIPCL shall

be at liberty to object to and require the CONTRACTOR to remove any person

employed by the CONTRACTOR in or about execution of works who in the opinion of

the ENGINEER misconducts himself or is incompetent or negligent in the proper

performance of his duties and all such persons shall not again be employed upon the

works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, cut pieces or other matter of an

offensive nature shall not be deposited on the surface, but shall at once be carted

away by the CONTRACTOR to some pit or place provided by him away from the site

of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works to the extent directed. He

shall tear down and dispose of all temporary works, shall remove or grade, to the

extent directed, all plant and equipment, shall satisfactorily dispose off all rubbish

resulting from the operations under this contract and shall do all work necessary to

restore the territory embraced within the site of his operations to at least as good order

and conditions as at the beginning of the work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

GIPCL will provide the following facilities to the Contractor.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

(a) Power supply & housekeeping items free of cost.

(b) Operating Systems (computers and its accessories)/ Software/ Hardware /

Hardware support etc.

(c) In case repair/ replacement/ rectification of structural items like I-beam, M.S. plates

etc required at weighbridges, the same shall be carried out by the GIPCL.

(d) The weighbridges system material like load cells, weighment indicator etc. shall be

provided & replaced by GIPCL for weighbridges.

(e) In case of problem, repair/ replacement/ rectification of weighbridges software,

weighing console and connected components like computer, printer, UPS, cables,

junction boxes etc. at both end shall be carried out by GIPCL at the earliest.

(f) GIPCL shall organize short term training programs for weighbridges operators/

supervisors regarding operation of weighbridges software. After completion of

training, contractor shall deploy their manpower for weighbridges operations

Apart from the above, no other facilities shall be provided by GIPCL.

(g) GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work operations

at the plant site.

(h) GIPCL may provide accommodation to Bidder engineer & workman subject to

availability on chargeable basis in Narmada Guest House. Food in the industrial

canteen / Narmada Guest House shall also be provided on chargeable basis. In

case of non-availability of the same, bidder to arrange for the same at his own

(i) First aid medical facility as available shall be provided at GIPCL’s OHC at

nominal cost as applicable. In case of non-availability of the same, bidder to

arrange for the same at his own cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the Employee

regarding the safety norms and measures to be observed during work operations

at the plant site.

21. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be fully

conversant with modern practices and should be able to carry out works of

weighbridges, independently of large opencast lignite Mines/thermal power plant.

The contractor shall therefore be required to engage qualified/ experienced

personnel to undertake the work as per specifications and requirement.

b. Contractor should maintain daily/monthly records as per instruction of Engineer

c. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on monthly basis, the monthly bill

payment shall be released based on the certified reports of the works.

d. Inspection of work will be done by Engineer in Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves

the right to take suitable action and shall be binding to the contractor.

22. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed

in whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in

advance and due communication thereof shall be made to the Management.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

23. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE PREMISES

OR BEYOND THE COURSE OF EMPLOYMENT

The Contractor shall provide an insurance coverage (Medical + Death Benefit) for sum

of Rs. 01/-Lakh to all his workmen/labour deployed at GIPCL-SLPP site for the

accident taking place anywhere outside the Company premises or at any place when

the workman is not in course of his employment.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other

Party in writing of such conditions and the performance shall be suspended as per

mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control

of the Party and not foreseeable by the Party and shall include events of floods,

explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts result

in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever

which may be brought against or suffered by GIPCL which it may sustain, pay or incur

as a result of or in connection with the performance/ purported performance/ non-

performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

27. Where any portion of the General Condition of Contract is repugnant to or at variance

with any provisions of the Special Condition of Contract, then unless a different

intention appears, the provision of the Special Conditions of Contract shall prevail to

the extent of such repugnancy of variance.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

The scope of work covers providing a “Biennial Rate Contract” for the operation,

maintenance and housekeeping of a maximum of 08 (Eight) weighbridges installed at

the Plant Site and a maximum of 05 (Five) weighbridges installed at Valia Mine Site

The successful bidder shall provide suitably qualified and experienced contractual

manpower, including Semi-Skilled personnel for operation of the weighbridges and

Unskilled personnel for housekeeping of the weighbridges, as per the actual

requirement of GIPCL.

For the weighbridges at the Plant Site, the Contractor shall comply with the prevailing

State Government labour laws, rules, regulations, orders and notifications, as

applicable from time to time.

For the weighbridges at Valia Mine Site, the Contractor shall comply with the prevailing

Central Government labour laws, rules, regulations, orders and notifications, as

applicable from time to time.

The Contractor shall also comply with all other requirements specified under Clause

No. 2.0 of Section-B, which shall form an integral part of the Scope of Work.

1.1 SPECIFIC REQUIREMENT

A. Plant site 08 nos. of weighbridges.

The scope of the work covers providing “Biennial Rate Contract for operation and

housekeeping of maximum 08 (Eight) no. pit less electronic weighbridges having

80T capacity” for the year 2027 &

The successful bidder shall provide contractual qualified and experienced workmen,

Semi-Skilled category for operation and Un-Skilled category for housekeeping of

maximum 8 (Eight) nos. weighbridges installed at plant site as per State Government

labour laws & regulations, for round the clock work basis.

The detailed scope of work is mention below.

1. The propose contract is for providing services for operation and housekeeping

of electronic pit less 80T capacity weighbridges installed at GIPCL, Surat Lignite

Power Plant (SLPP) site of GIPCL.

2. The Contractor shall operate and maintain all weighbridge equipment in good

and proper working condition. The Contractor shall also be responsible for the

daily cleaning of each weighbridge operator’s cabin, weighbridge platform,

computer and its accessories, and RFID installation at each weighbridge.

3. Gujarat Industries Power Company Limited annual requires tentative quantity

of about 37.10 Lacs Tonnes / year of Lignite/lime stone/ other materials (like

but not limited to rubble stones, bitumen, etc…) for 4x125 MW power plants

installed at Surat Lignite Power Plant at Nani Naroli, Tal: Mangrol Dist. Surat.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

The average requirements of Surat Lignite Power Plants (SLPP) are about

Lakh tonne of Lignite/lime stone/outside mineral on monthly basis. It may go

up to about 4.50 Lacs tonne of Lignite/ limestone/outside mineral on monthly

basis from January to July to build up the stocks for the monsoon purpose.

4. The above quantities are tentative and indicative only and may vary

depending upon the actual operational requirements, electricity generation

programme, availability of materials, stock position, transportation conditions

and other relevant factors. Accordingly, GIPCL does not guarantee of any

minimum or fixed quantity under the proposed arrangement.

5. The Contractor shall make necessary arrangements for the weighment of

lignite, limestone and outside minerals at the Power Plant, as per the

requirements of GIPCL, which may vary from time to time. The Contractor shall

have no objection to such variation and shall accordingly not be entitled to any

additional compensation, claim or indemnity on account of any increase or

decrease in the quantity of such materials to be weighed or in the operation

and housekeeping of the 08 Nos. of weighbridges. Further, GIPCL reserves the

right to increase or decrease the monthly weighment quantity during any

operating month. The Contractor shall comply with such revised requirement

without any additional claim or compensation.

6. The Contractor shall operate and maintain up to a maximum of 08 (Eight)

weighbridges at the Plant Site, as required by GIPCL, in all three shifts on a

round-the-clock basis throughout the year during 2027 and 2028. The

Contractor shall deploy adequate and competent manpower to ensure

uninterrupted operation and maintenance of the weighbridges in all shifts.

7. Contractor shall be responsible for maintaining the mines, mineral and supplier

wise, day to day records of the weighbridges and e.g. Weighment slips &

royalty pass etc. further contractor bind the documents in book form.

For binding work, mines & other outside agency wise slips as well as mineral

wise shall be bind (i.e. bonded with stitching) in to a book form and preserved

suitably, as directed by the GIPCL official.

8. The scope of work includes providing and maintaining the 01 No. of vacuum

cleaner at both ends to keep the weighbridges and operator’s cabin dust free

during the entire contract period under the supervision of GIPCL official. The

vacuum cleaner should have the minimum 3.5 Litters dust carrying capacity of

Dyson/Eureka Forbes/Bosch/Phillips make only.

9. The normal weighbridge operation period in a year shall be approximately

months (i.e. from October to July), as the production and transportation

activities of GIPCL’s captive mines are generally discontinued during the peak

monsoon period of August and September. Accordingly, during this period, the

regular operation and housekeeping of the weighbridges may also remain

However, if required and subject to site conditions, GIPCL may operate the

minimum required number of weighbridges, up to 03 (Three) Nos., during the

monsoon period for weighment of lignite, limestone, outside minerals or other

The Contractor shall also make necessary arrangements for weighment of

other materials, such as imported coal, rubble stones, etc., during the monsoon

period, as and when required by GIPCL. During such period, the Contractor

shall deploy the required number of weighbridge operators and other necessary

manpower based on the actual requirement of weighment. The Contractor shall

not be entitled to any additional compensation on account of variation in the

number of weighbridges operated or the quantity of material weighed during

the monsoon period.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

10. The Contractor shall permit weighment only of those vehicles/dumpers that are

duly authorized by GIPCL. No unauthorized vehicle/dumper shall be permitted

for weighment without prior approval of the designated GIPCL official.

11. After completion of weighment, the generation, preparation and issuance of

invoices, online and/or otherwise, royalty passes and other relevant documents

for the authorized dumpers/vehicles of GIPCL Captive Mines and other

agencies authorized by GIPCL shall be within the scope of the Contractor.

12. The Contractor’s workmen shall be responsible for the generation, signing and

issuance of weighment slips to the authorized dumpers/trucks from GIPCL

Captive Mines and other outside agencies authorized by GIPCL, after

completion of the weighment process. The weighment slips shall be generated

accurately and issued promptly in accordance with the prescribed GIPCL

procedure and instructions of the designated GIPCL official.

13. The Contractor shall be responsible for the complete operation and handling of

the weighbridge system, including computers, printers, UPS systems, RFID

readers and other associated accessories/equipment required for the proper

functioning of the weighbridges. The Contractor shall operate and maintain the

required number of weighbridges at the plant site end on a round-the-clock (24

× 7) basis, as per the operational requirements of GIPCL. However, operation

& housekeeping of actual number of weighbridges may vary depending upon

actual power plant requirement.

14. During the contract period, if required due to operational, administrative or other

requirements of GIPCL, the location of any weighbridge may be

shifted/reinstalled at a new location within the GIPCL premises or at any other

location as directed by GIPCL. The Contractor shall provide the required

operational and housekeeping services at the relocated weighbridge as per the

instructions of the designated GIPCL official.

15. The Contractor shall ensure that the vacuum cleaners remain in proper working

condition throughout the contract period. In case of breakdown or malfunction,

the Contractor shall arrange for immediate repair or replacement with a suitable

vacuum cleaner meeting the specified requirements, at no additional cost to

16. The Contractor shall be responsible for cleaning each weighbridge platform and

its ramps, RFID readers, lights and associated equipment at regular intervals

to prevent the accumulation of mud, dust and other debris and to ensure proper

and uninterrupted functioning of the weighbridge system throughout the

contract period. The cleaning shall be carried out as frequently as required, or

as directed by the designated GIPCL official.

17. The Successful bidder shall deploy their weighbridges operators having

minimum qualification 12th / Higher secondary examination pass and also

should have at least two/three years experience of operation of computerized

weighbridges OR at least three months computer course certificate.

18. The successful bidder shall deploy semi-skilled workmen for weighbridges

operation and unskilled workmen for housekeeping and book binding work.

19. The successful bidder shall organize training of their manpower, to be deployed

in the weighbridge’s operation & housekeeping, after receipt of the

authorization letter and before commencement of the work, under the provision

of MVTR, at GIPCL’s own Vocational Training center.

20. The bid submitted by the contractor not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

B. Valia Mine site 05 nos. of weighbridges.

The scope of the work covers providing “Biennial Rate Contract for operation and

housekeeping of maximum 05 (Five) no. pit less electronic weighbridges having 80T

capacity” for the year 2025-26.

The successful bidder shall provide contractual qualified and experienced workmen,

Semi-Skilled category for operation and Un-Skilled category for housekeeping of

maximum 5 (Five) nos. weighbridges installed at Valia Mine site as per Central

Government labour laws & regulations, for round the clock work basis as per

prevailing central government labour laws, rules & regulation, Order and

Notifications etc., for round the clock work basis. The detailed scope of work is

21. The propose contract is to providing services for operation of electronic pit less

80T capacity weighbridges installed at Valia Mine Site of GIPCL-SLPP.

22. The contractor shall have to operate and maintain weighbridges equipment in

good/healthy operating conditions and also undertake daily cleaning of each of

the weighbridges operator’s cabin including the platform of weigh bridges,

computer’s accessories and RFID installation at each weighbridge, rest shelter

and surrounding area.

23. Gujarat Industries Power Company Limited annually requires tentative quantity

of about 31.00 Lacs Tonnes / year of Lignite for 4x125 MW power plants

installed at Surat Lignite Power Plant at Nani Naroli, Tal: Mangrol Dist. Surat.

The average requirements of Surat Lignite Power Plants (SLPP) are about

Lakh tonne of Lignite on monthly basis from January to July to build up the

stocks for the monsoon purpose. Although maximum requirement may be up

to 4.50 lakh/month from March to April.

24. The quantity of Lignite weighment is mentioned here are only indicative/

estimated figures. As this is a captive lignite mine for Surat Lignite Power Plant,

the actual quantity of Lignite will depend solely on the actual requirement of the

power plant after considering Lignite availability from Valia Mine. GIPCL shall

have sole discretion as to the requirement of Lignite for generation of electricity

from time to time. The Contractor shall make necessary arrangement as per

the requirement of Lignite at the Power Plant which requirement may vary from

time to time, to which the Contractor shall not have any objection.

25. Accordingly, the contractor shall not be entitled to any compensation or

indemnity on account of increase or decrease in the quantity of Lignite

weighment and operation of nos. of weighbridges. Further GIPCL reserves the

right to increase/decrease the monthly weighment quantity in an operating

month by giving at least a 07 days prior notice in writing.

26. Contractor shall have to operate about maximum 05 (Five) numbers of

weighbridges in all the three (3) shifts, round the clock for the year 2027 &

at Valia Mine site by providing Semi-skilled category workers. Contractor shall

have also provided unskilled category workers in General shift & Shift- The

requirement of total numbers of weighbridges operations is strictly as per

GIPCL requirement.

27. In a year, actual weighbridge operation period is 9 to 10 months only (i.e.

October to July) because, it is observed that, during peak monsoon period (i.e.

August to September) the captive mines production remains discontinued and

weighbridges operations works also remains discontinued.

28. Contractor shall be responsible for operation & housekeeping of mines wise

day to day records of the weighbridges e.g. Weighment slips & royalty pass

etc. further contractor bind the documents in book form.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

For binding work, mines & other outside agency wise slips as well as mineral

wise shall be bind (i.e. bonded with stitching) in to a book form and preserved

suitably, as directed by the GIPCL official.

29. The scope of work includes providing and maintaining the 01 No. of vacuum

cleaner at Valia Mine site to keep the weighbridges and operator’s cabin dust

free during the entire contract period under the supervision of GIPCL official.

The vacuum cleaner should have the minimum 3.5 Litters dust carrying

capacity of Eureka Forbes/Bosch/Phillips makes only.

30. The Contractor shall also provide and maintain 01 No. of easy clean plus

vacuum cleaner of Eureka Forbes/Bosch/Phillips make in healthy operating

condition during the entire contract period at Valia Mine site for the cleaning of

weighbridge’s computer accessories at regular interval to prevent the dust as

per directive of GIPCL official.

31. The contactor shall have to clean the each weighbridges platform & its ramps,

RFID readers & lights on regular interval to prevent mud and dust.

32. The contractor shall allow weighment of only the vehicles/dumpers authorized

33. After weighment, the generation and issuance of invoice, online/otherwise

royalty passes etc to the authorized weighed dumpers of Valia Mines

authorized by GIPCL shall be in the scope of contractor.

34. The contractor’s workmen shall generate, sign and issue weighment slip to the

authorized weighed dumpers/trucks from Valia authorized by GIPCL.

35. The complete operation of weighbridges system includes computers; printers,

UPS, RFID and other related accessories/equipment required for the purpose

shall be handled and maintained by contractor. The contractor shall operate &

maintain about maximum 05 numbers of weighbridges at Valia Mine site round

the clock at a time. However, operation & housekeeping of actual number of

weighbridges may vary depending upon power plant requirement.

36. The bid submitted by the contractor not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection.

37. The Successful bidder shall deploy their weighbridges operators having

minimum qualification 12th / Higher secondary examination pass and also

should have at least two/three years experience of operation of computerized

weighbridges OR at least three months computer course certificate.

38. The successful bidder shall deploy semi skilled workmen for weighbridges

operation and unskilled workmen for housekeeping and book binding work.

39. The successful bidder shall organize training of their manpower, to be deployed

in the weighbridge’s operation & housekeeping, after receipt of the

authorization letter and before commencement of the work, under the provision

of MVTR, at GIPCL’s own Vocational Training centre.

During monthly Joint calibration of weighbridges, contractor shall co-ordinate/ follows

the instructions of GIPCL engineer.

1.2 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying

additional force within four-hour notice period failing which GIPCL reserves the right

to carry out this work by engaging other party. The expenditure occurred due to such

situations, the Contractor will be held responsible & the same will be recovered from

the Contractor’s monthly bill / any other pending bills along with 10% overhead

charges plus applicable GST, as per extant GST Laws. For repetitive failure of such

work for more than two incidents, GIPCL reserve the right to terminate the entire

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

contract by forfeiting all pending dues, Security Deposit & other retention money, if

any, after giving 15 days notice to the contractor & this will be binding to the contractor.

1.3 SCOPE OF CONTRACTOR

1. All tools & tackles, & PPE required to execute the contract will be in the scope of

the contractor. The contractor should ensure for healthiness/working conditions

of tools & tackles.

2. All safety/PPEs required during work at site are to be arranged by the contractor.

3. The contractor has to arrange cleaning of weighbridges cabin, computers,

printers, weighment indicators, joint box, cables, and fans. The contractor has

also to arrange weighbridges platform, ramps, and RFID in installation on

daily/shift basis as per requirement & instruction of GIPCL engineer.

4. Contractor has to depute their full time experienced site-in-charge /supervisors for

work execution as per specification and for day to day work planning &

coordination with respective department’s Engineer-in-charge, to obtain day to

day Location/Package/weighbridges wise work, to get daily work supervision, to

record & reports/measurements/trip certification/clarification, to prepare bills, to

prepare & apply statutory & legal compliance records, etc…

1.4 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts

of the GIPCL, or if defects not readily detected by proper inspection shall develop

before the final completion and acceptance of the whole work, the CONTRACTOR

shall forthwith make good, without compensation, such damage or defects in a manner

satisfactory to the ENGINEER / GIPCL. In no case shall defective or imperfect work

be retained even if contractor followed all technical specifications. GIPCL will not

compromise for quality of materials, works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or the

passing of any accounts.

1.5 DAILY DIARY AND PROGRESS REPORT:

The CONTRACTOR will supply all detailed information every day at 9:00 hours for the

day preceding at Mine site office. A works instruction register, will also be kept in the

weighbridges cabin and all day to day instructions will be given in that register. The

CONTRACTOR’S representative shall report every day to see these instructions and

sign them at the bottom in token of his having seen them.

The CONTRACTOR shall supply all information regarding weighment of materials

and progress of work, as is required by the GIPCL ENGINEER.

2. PRICE & RATES

The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of all

labor, supervision, cost of supervisor, all tools & tackles, safety equipments & PPEs.

and such other costs that are not specifically mentioned herein but will be incurred by

the contractor for the satisfactory and timely completion of the work. The quoted rates

shall be deemed to include for everything mentioned in the specification, all leads &

lifts, contractor’s overheads & profits for due performance of the work under this

contract and such other costs that are not specifically mentioned herein but will be

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

incurred by the contractor for the satisfactory and timely completion of the work. The

rates shall also include cost for mobilization / demobilization of manpower,

equipments, materials, etc.

The rates shall be firm for entire contract period and also during extension, if required

and shall not be subject to any escalation in prices, idle charges for labor, machinery,

overhead expenses etc. No price escalation / idle charges shall be due to any reason

The prices / item rates quoted by Bidder shall remain firm till completion of the contract

period and any agreed extensions thereafter and shall not be subject to any other

escalation, idle charges for labor, machinery, overhead expenses etc. No price

escalation / idle charges shall be payable due to delay in work by contractor or due to

non-availability of work front by GIPCL or any reason whatsoever.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all

required manpower, tools & tackles, materials, equipment for timely and satisfactory

completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon

day to day requirement. However, item rates remains unchanged and the payment

shall be made as per the actual quantity executed as informed & certified by GIPCL

representatives.

SPECIAL CONDITION OF CONTRACT:

The work contract for providing Biennial Rate Contract (BRC) for operation and

housekeeping of 8 nos. of weighbridges installed at Plant side and 5 nos. of

weighbridges installed at Valia Mine site is activity-based contract.

The accepted rates are firm & final during the contract period irrespective to any

variation in state and central government minimum wages.

i. Rates will remain firm throughout the contract period and any extension thereof.

There will not be any escalation/compensation to the contractor against any

revision whatsoever. The Contractor shall not pay less than the Minimum Wages

notified by the Government from time to time to his employees of corresponding

ii. Contractor shall at his expense comply with all labour and industrial laws and such

other acts and statues as may be applicable to the contract in respect to pay etc.

iii. On account of any default in respect of all liabilities and in case of non compliance

of the above, the company can withhold their payments from the bills, Security

deposit, PBG etc. till all legal liabilities are discharged.

iv. GIPCL reserve the right to ask contractor to deploy workmen as per actual

requirement for timely weighment of minerals.

3. CONTRACT PERIOD

The contract period for Biennial Rate Contract (BRC) for operation and housekeeping

of 8 nos. of weighbridges installed at Plant side and 5 nos. of weighbridges installed

at Valia Mine site is two year (2027-2028) i.e. 01.01.2027 to 31.12.2028, from date

issue of LOI or work order whichever is later.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

GIPCL reserves the right to extend the original contract period up to three months on

the same terms and conditions, without any escalation & without issuing any new work

The maximum mobilization period will be 15 (Fifteen) days from the date of issue of

LoI or Work Order whichever earlier.

6. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the location wise separate running invoices in duplicate

every month in respect of the work performed or completed during the month along

with the documents as hereinafter provided. On receipt of the invoice complete in all

respects and with all the said documents, the payment in respect of the same shall be

made within 15 days of such receipt of a complete invoice as per the following terms

(i) 100% of monthly RA bill along with 100% taxes shall be released against the

work executed duly certified by GIPCL Income Tax (IT) will be deducted at

source from monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of Annual contract value (excluding GST) shall be

submitted as per clause no.: 1 of Section-C. Security deposit will be returned to

the Contractor without any interest after retention period of three months from

actual contract completion date as certified by Engineer-in-charge as per clause

no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to

be furnished only once).

(b) Citing the GST Registration no. And the date of issue of registration

certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the

(d) The contractor shall be required to submit the proof of payment of GST of

previous month/quarter, as may be applicable as & when demanded by

GIPCL/Owner/company.

(e) The Bidder shall inform the GIPCL in the event of its registration certificate

is cancelled or discontinued for whatsoever reason.

(f) The bidder shall also mention on their invoice the HSN/SAC code as

applicable under the GST laws under which GST is levied and a self-

certified authentic third-party evidence (www.cbic-gst.gov.in) shall be

adduced to that effect by the vendor.

(iv) At the time of submission of the first monthly RA Bill, the Contractor shall submit

a certificate from Engineer-in-charge regarding availability of tools & tackles,

equipments, vehicles etc at site. The Contractor shall also furnish the checklist

as per ANNEXURE-A of previous/last/current month/s or period/s enclosed at

Section-F of this tender document along with the RA bill of previous/last/current

billing month/s or period/s, as applicable.

(v) The contractor along with monthly/periodical RA Bill of previous/last/current

billing month/s or period/s, as applicable, shall submit copy of P.F. Challan,

Xerox copies of wages register of previous month, Xerox copies of attendance

sheet of respective month & copy of ECR statement indicating the employee and

employer's P.F contribution of previous/last/current month/s or period/s, as

applicable, with respect of employees employed by him for the contract at GIPCL

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

(vi) The Contractor shall submit his Final Bill along with no claim/no arbitration

certificate with final bill within a period of four three months of the expiration or

earlier termination of the contract or any extensions that may be granted by

GIPCL to the Contractor. GIPCL shall not entertain any bill for any work item

after expiration of period of four three months. After the final bill amount is

certified by GIPCL for payment and the same is made known to the bidder by

GIPCL, the bidder to submit no claim no arbitration certificate for GIPCL to pay

the Final Bill.

(vii) The Contractor shall include all his claims in the Final Bill submitted by him and

accordingly the final bill submitted by the Contractor shall be deemed to be

inclusive of all and whatsoever the claims that the Contractor may have from

GIPCL. The Contractor shall not be entitled to claim any amounts which are not

mentioned in the Final Bill and the Contractor shall be deemed to have waived

any claims not mentioned in the Final Bill and shall not be entitled to recover the

same from GIPCL subsequent to the submission of the Final Bill on any account

and GIPCL shall stand absolved of all its liabilities in respect of any such claims

not raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rates

The rates shall be valid & shall remain firm & unaltered for

the Contract Period & any agreed extension thereof.

5. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification

purpose of the bill:-

Monthly measurement / weighment sheet along with duly signed by authorized

representative of contractor and GIPCL Engineer.

The bill will not be entertained without submission of above documents.

6. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

(i) The contractor shall submit, one time or regularly, as applicable, the following

document along with the periodical/monthly RA bill/Final RA bill.

1. Copy of statutory compliance like labour license, EC Policy, Certificate of

Compliance by Contractor, Bank Statement for deposition of Wages, wages

payment register, attendance register, PF paid Challan with ECR, TRRN

copy, etc., along with wage certificate pertaining to previous/last/current billing

month/s or period/s, as applicable, in the standard/required format.

2. Notarized Indemnity Bond as per standard Proforma, in case of Final bill.

3. No claim - No arbitration certificate as per Proforma at Annexure-“E“ in

Section-F, after the final bill amount is certified by GIPCL for payment and the

same is made known to the contractor by GIPCL & accepted by the

Bill submitted without any of the above documents shall not be processed for

7. MEASUREMENT& DAILY REPORTS

Contractor shall maintain register for daily work done/operation/maintenance

report at each weighbridges cabin installed at plant site and Valia Mine site.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

8. MOBILIZATION AND EXECUTION

The period of 15 (Fifteen) days shall be allowed for mobilization to commence the

operation and housekeeping work of the weighbridges at both site as per scope of

work reckoned from the date of issue of letter of intent or work order whichever is

The work shall be executed strictly as per time schedule by deploying adequate

experience personnel, healthy equipments, tools and tackles. The zero-date reckoned

for the contract shall be the date of issue of LOI or work order to the successful Bidder.

a) Contractor shall mobilize the resources at site within 08 hours from the time the

intimation given by GIPCL.

b) Contractor shall provide required separate & independent site supervisors who will

be responsible for supervision and execution of job in specified time with respect to

quality, specifications, site preparations, safety, co ordination with GIPCL, issue of

work permits, joint measurements, etc... The supervisors shall coordinate with the

Engineer-in-charge of GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time to time,

hence contractor shall mobilize the resources accordingly.

9. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as

given in the Section-E (Schedule of Rate) estimated and shall vary according to varied

requirement by the GIPCL’s SLPP power plant and the exigencies of work at site.

However, the rates quoted by Bidder shall remain firm irrespective of any variation in

estimated quantities. Contractors shall engage required nos. of labors along with

required tools & tackles as per work load and emergency situations throughout the

contract period to perform his contractual duties.

In case, contract quantity/amount exhausted before completion of contract period,

GIPCL reserve the rights to increase the quantities or contract amount for successful

completion of entire contract period. Contractor shall responsible to complete the

particular job up to entire satisfaction of Engineer-in-charge. The item rates remain

firm & unchanged till completion of the contract and any agreed extensions thereafter

and shall not be subject to any escalation, idle charges for labor, machinery, overhead

expenses etc… for any reason whatsoever. The quantum of work of individual item

may be up to any extent depending upon requirement. However, item rate remains

unchanged. Under this contract, contractor has to execute all work as per the Plant

10. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at variance

with any provisions of the special conditions of contract, then unless a different

intention appears, the provision of the special conditions of contract shall prevail to

the extent of such repugnancy of variance.

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

SCHEDULE OF RATE

Schedule of Rate of biennial rate contract (BRC) for operation of 8 nos. of

weighbridges installed at Plant side and 5 nos. of weighbridges installed at Valia Mine

site for the period from 01/01/2027 to 31/12/2028.

Sr. ITEM UOM Biennial Biennial Biennial Biennial

No. Descriptions Total Schedule Total amount Bidder’s

No. Descriptions Total Schedule Total amount Bidder’s

weighment of Rate for of offered

of minerals weighment weighment Total

(MT) of (Rs.) amount of

Minerals weighment

1 Rate Contract for MT 74,20,000.00 1.275

providing services

for “biennial Rate

Contract (BRC) for

operation of 8 (Eight)

numbers of pit less

weighbridges having

installed at Plant site.

2 Rate Contract for MT 62,00,000.00 1.473

providing services

for “biennial Rate

Contract (BRC) for

(Five) numbers of pit

less electronic

weighbridges having

installed at Valia

Total contract amount in Rs.

1. The rates shall include all labour cost, supervision, consumables, tools, tackles, as

mentioned in tender document.

2. The total estimated value of SOR for above said work is Rs. 18595391.37 (Rupees One

Crore Eighty-Five Lakhs Ninety-Five Thousand Three Hundred Ninety-one and Thirty-

Seven paisa only) which is exclusive of applicable GST.

3. The above given quantity are purely tentative and may vary depending upon the actual

requirement of the GIPCL’s SLPP Power plant.

4. Total amount quoted for providing services for “biennial Rate Contract (BRC) for operation

4. Total amount quoted for providing services for “biennial Rate Contract (BRC) for operation

of maximum 08 (Eight) numbers weighbridges at Plant Side and maximum 05 (Five)

numbers weighbridges at Valia mine site shall be considered for deciding the lowest three

bidders (minimum) or 50% out of total bidders (rounded to the next higher whole number),

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

whichever is higher for making them eligible for the e-reverse auction. However, lowest

total overall amount combined shall be considered as the base rate which will put up for

starting e-Reverse Auction.

5. For estimation of SoR, GIPCL has considered minimum wages of State government at

plant site and Central government at Valia mine site, applicable as on 01.04.2026.

6. For estimation of SOR, Total basic MW, PF @ 13.00 %, Bonus @ 8.33 %, Paid Leave

@ 5.0 %, Paid Holiday @ 1.50 %, Insurance @ 1 %, Annual Health Check Up, all PPE,

cost of vacuum & air cleaner and book binding etc are considered. But others parameters

are not considered, they are 1. Profit /Service charge 2. Working capital cost

Administrative/Overhead Charge 4. Any rise in minimum wage rate (MWR)

7. Bidder is required to quote rates inclusive of all as mentioned above.

8. Rates indicated are firm during the contract period and not subject to any escalation

9. Rates shall be exclusive of the applicable GST if any, as may be in force while submitting

bids. Changes in the rate of GST or levy of any other taxes shall be reimbursed at actual.

Bidder may be asked by GIPCL to furnish the documentary proof of having paid the GST

levied by the bidder in his RA bills. If not furnished, GIPCL may hold the future payments

of GST levied by the bidder in his RA bills till the documentary proof of having paid the

said GST is not furnished by the bidder to GIPCL so asked for by GIPCL.

10. Bidder is required to quote the rates strictly as per the terms and conditions mentioned

above. The conditional bid will not be entertained and will be summarily rejected.

11. Rates are included for all activities related to Biennial Rate Contract (BRC) for operation

and housekeeping of maximum 08 nos. of weighbridges installed at Plant side and

maximum 05 nos. of weighbridges installed at Valia Mine site.

12. GIPCL reserve the right to ask contractor to deploy workmen as per actual requirement

for timely weighment of minerals.

13. The lowest rate for the e-reverse auction shall be considered on the basis of overall lowest

14. Decremental value and duration for the e-reverse auction shall be informed to the

qualified bidders before start of e-Reverse Auction.

15. E-Reverse auction shall be for reducing the lowest overall amount for providing services

for “Biennial Rate Contract (BRC) for operation and housekeeping of maximum 08 nos.

of weighbridges installed at Plant side and maximum 05 nos. of weighbridges installed at

Valia Mine site

16. After e-Reverse Auction process, L1 bidder shall be decided based on the lowest amount.

17. Percentage reduction in the total amount of all works together by e-reverse auction

17. Percentage reduction in the total amount of all works together by e-reverse auction

18. L1 Bidder, declared after the e-Reverse Auction process may be called for negotiation

and if required, may be asked by GIPCL for reduction in rates of any of works, if found

quoted unreasonably.

My rates are as under.

At estimated value

OR____________________________%age above the estimated value

OR____________________________ %age below the estimated value

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labor License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

PROFORMA OF BANK GUARANTEE FOR ORDER PERFORMANCE

(To be Stamped in accordance with Stamp Act)

Ref : __________________ Bank Guarantee No________________

Bank Guarantee Cover period from ____________to ____________

Last Date of Lodgement of Claim: ______________

M/s.GUJARAT INDUSTRIES POWER COMPANY LTD.

At & Post Nani Naroli

In consideration of the Gujarat Industries Power Company Limited (hereinafter referred to as

the Purchaser which expression shall unless repugnant to the context/or meaning thereof

include its successors, administrators, and assigns) having awarded to

M/s……………………………………….having its Registered Office/Principal Office

at (address) ……………………………………………………. (hereinafter

referred to as the “CONTRACTOR” which expression shall unless repugnant to the context

or meaning thereof include its successors, administrators, executors and assigns) a Order

by issue of Purchaser’s Letter of Intent No…………….……….dated………………….and

same having been unequivocally accepted by the CONTRACTOR dated ……………..valued

at …………………..for (scope of order) ……………………………………and the contractor

having agreed to provide a Order Performance Guarantee for the faithful performance of the

entire order including for the quality of the materials and/or workmanship, successful

commissioning and satisfactory performance of the equipments/system and satisfactory

services rendered during the guarantee/warantee period of ……... Months under the said

LOI/Order equivalent to…...*…...(percent) of the said value of the order to the purchaser

having its Head Office at ……………………………………………… (hereinafter referred to as

the “Bank” which expression shall unless repugnant to the context or meaning thereof,

include its successors, administrators, executors, assigns) do hereby irrevocably guarantee

and undertake to pay the Purchaser, on written demand any and all moneys payable by the

CONTRACTOR to the extent of (in figures) ………………………………………………….. (in

words) …………………………… as aforesaid at any time upto (days/months/year)

……………………………………….. without any demur, reservations, contest, recourse or

protest and/or without any reference to the CONTRACTOR. Any such demand made by the

Purchaser on the bank shall be conclusive and binding notwithstanding any difference

between the Purchaser and CONTRACTOR of any dispute pending before any Court,

Tribunal, Arbitrator or any other Authority. It shall be conclusive and enough for enforcement

of the BANK GUARANTEE on the bank if GUJARAT INDUSTRIES POWER COMPANY

LIMITED invokes the BANK GUARANTEE stating only that the default has been committed

by the contractor, thus far and no further. The bank undertakes not to revoke this guarantee

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

during its currency without previous written consent of the purchaser and continue to be

enforceable till the Purchaser discharges this guarantee.

The Purchaser shall have the fullest liberty without affecting in any way the liability of the

Bank under this guarantee from time to time to extend the time for performance of the Order

by the CONTRACTOR. The Purchaser shall have the fullest liberty, without affecting this

guarantee, to postpone from time to time the exercise of any powers vested in them or of any

right which they might have against the CONTRACTOR, and to exercise the same at any

time in any manner, and either to enforce or to forbear to enforce any convenants, contained

or implied in the Order between the Purchaser and the CONTRACTOR or any other course

of or remedy or security available to the Purchaser. The Bank shall not be released of its

obligations under these presents by any exercise by the Purchaser of its liberty with

reference to the matter aforesaid or any of them or by reason or any other acts of omission

or commission on the part of the Purchaser or any other indulgence shown by the Purchaser

or by any other matter or thing whatsoever which under law would, but for this provision,

have the effect of relieving the Bank. The Bank also agrees that the Purchaser at its option

shall be entitled to enforce this Guarantee against the Bank as a principal debtor, in the first

instance without proceeding against the CONTRACTOR and notwithstanding any security

or other guarantee that the Purchaser may have in relation to the CONTRACTOR’s liabilities.

Notwithstanding anything contained herein above our liability under this Guarantee is

restricted to Rs……………………….. and it shall remain in force upto the including

…………………….unless a written demand to enforce any claim under this Guarantee is

lodged with us before expiry date, the Bank will be discharged from its liabilities under this

Guarantee. This Guarantee shall be extended from time to time for such period or period as

may be desired by the ……………………..…….. on whose behalf this guarantee has been

given.Dates this……………..………….day of ……………………….20 at……………….

Banker’s rubber stamp:

Designation with

Attorney as per power of

* This sum shall be Ten Percent (10%) of the Order Price.

** The date will be the date of end of the Warranty period as specified in the order

+ In case of foreign Bank Guarantees, the same shall be routed through their correspondent

- The stamp papers of appropriate value shall be purchased in the name of Guarantee issuing

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

B. G. No. Date:

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate

Office at PO: Ranoli, Dist.Vadodara – 391 350, Gujarat State, India (hereinafter

called “The Company Owner” which expression shall unless repugnant to

the subject or context includes its legal representatives, successors and

assigns) has issued tender paper vide its Tender

(hereinafter called “the said tender”) to

M/s.……………………………(hereinafter called the said Tenderer(s)” which

expression shall unless repugnant to the subject or context includes their legal

representatives, successors and assigns and as per terms and conditions of

the said tender, the tenderer shall submit a Bank guarantee

for Rs.………. (Rupees……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this

guarantee without any demur, merely on a demand from the Company stating

that in the opinion of the company which is final and binding, the amount

claimed is due because of any withdrawal of the tender or any material

alteration to the tender after the opening of the tender by way of any loss or

damage caused to or would be caused or suffered by the Company by reason of

any breach by the said tenderer(s) of any of the terms and conditions contained

in the said tender or failure to accept the letter of Intent Agreement or

that the amount covered under this Guarantee is forfeited. Any

such demand made on the Bank by the owner shall be conclusive as regards the

amount due and payable by the Bank under this guarantee, However, our liability

under this guarantee shall be restricted to an amount not exceeding

Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the tenderer (s) in any suit

or proceeding pending before any office, court or tribunal relating thereto our

liability under this present guarantee being absolute and unequivocal. The

payment so made by us under this bond shall be a valid discharge of our liability

for payment there under. Our liability to pay is not dependent or conditional

on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said tenderer(s) but shall in all respect and for

all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

finalization of the said tender and that it shall continue to be enforceable till the said

tender is finally decided and order placed on the successful tenderer(s) and or

till all the dues of the company under or by virtue of the said tender have been fully

paid and its claims satisfied or discharged or till a duly authorized officer of the

company certifies that the terms and conditions of the said tender have been fully

and properly carried out by the said tenderer (s) and accordingly discharges the

6. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to time the

exercise of any of the power of the owner under the tender.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission of

Date………. ………………………… Bank

Corporate Seal of the Bank By

its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

SCHEDULE OF DEVIATION FROM GENERAL AND TECHNICAL

All the deviations from the general and technical specifications shall be filled by

BIDDER clause by clause in this schedule.

Sr. SECTION CLAUSE NO AS PER TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from

OWNER’s General/ Technical Conditions of this enquiry. The bidder further confirms that in

the events any other data and information presented in the BIDDER’s proposal and

accompanying documents are at variance with specific requirements laid out in the

OWNER’s General /Technical Specifications, then the latter shall govern and will be binding

on the BIDDER for quoted price.

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

E-Tender for providing Biennial Rate Contract (BRC) for operation and housekeeping of weighbridges for year 2027 &

PROFORMA CERTIFICATE

(No claim, No arbitration)

Executive Director (Mines)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified measurements

and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept this, and

no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not resort

to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in the

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL against

non compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works for

above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of settlement

of dispute and its payment if any, will be borne by us.