Supply of Spares Parts for Rail Bound Maintenance Vehicle supplied by M/s Phooltas Transrail Ltd for Three Years

(b)Financial Eligibility Criteria [as per clause no. 4.1 (b) of ITB]: The Bidder must have minimum average annual contractual turnover of V/N.WhereV= Advertised value of the tender in crores of RupeesN= Number of years prescribed for completion of work for which bids have been invited.The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover.The Bidders shall submit requisite information as per Annexure - TC2, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

Note :(a)The conversion rate of US Dollars into Rupees shall be the daily representative exchange rates published by the Reserve Bank of India or entity authorized by RBI to do so for the relevant date or immediately previous date for which rates have been published. Where, relevant date shall be as on the last day of month previous to the one in which tender is invited. In case of any other currency, the same shall first be converted to US Dollars as on the last day of month previous to the one in which tender is invited, and the amount so derived in US Dollars shall be converted into Rupees at the aforesaid rate. The conversion rate of such currencies shall be the daily representative exchange rates published by the International Monetary Fund for the relevant date or immediately previous date for which rates have been published

(b) If a bidder has successfully completed a work as subcontractor and the work experience certificate has been issued for such work to the subcontractor by a Govt. Organization, the same shall be considered for the purpose of fulfillment of credentials.

(c)In case a work is considered Eligible project for fulfillment of technical credentials, the cost including the PVC amount (if paid) of that work shall be considered.

(d)In case of newly formed partnership firm, the credentials of individual partners from previous propriety firm(s) or dissolved previous partnership firm(s) or split previous partnership firm(s), shall be considered only to the extent of their share in previous entity on the date of dissolution/split and their share in newly formed partnership firm. For example, a partner A had 30% share in previous entity and his share in present partnership firm is 20%. In the present tender under consideration, the credentials of partner A will be considered to the extent of 0.3*0.2*value of the work done in the previous entity. For this purpose, the Bidder shall submit along with his bid all the relevant documents which include copy of previous partnership deed(s), dissolution deed(s) and proof of surrender of PAN No.(s) in case of dissolution of partnership firm(s) etc.

(e)In case of existing partnership firm, if any one or more partners quit the partnership firm, the credentials of remaining partnership firm shall be re-worked out i.e., the quitting partner(s) shall take away his credentials to the extent of his share on the date of quitting the partnership firm(e.g. in a partnership firm of partners A, B & C having share 30%, 30% & 40% respectively and credentials of Rs 10 crore; in case partner C quits the firm, the credentials of this partnership firm shall remain as Rs 6 crore). For this purpose, the Bidder shall submit along with his bid all the relevant documents which include copy of previous partnership deed(s), dissolution deed(s) and proof of surrender of PAN No.(s) in case of dissolution of partnership firm(s) etc.

(f)In case of existing partnership firm if any new partner(s) joins the firm without any modification in the name and PAN/TAN no. of the firm, the credential modification in the name and PAN/TAN no. of the firm, the credentials of partnership firm shall get enhanced to the extent of credentials of newly added partner(s) on the same principles as mentioned in item (i) above. For this purpose, the Bidder shall submit along with his bid all the relevant documents which include copy of previous partnership deeds, dissolution/splitting deeds and proof of surrender of PAN No.(s) in case of dissolution of partnership firm etc

(g)Any partner in a partnership firm cannot use or claim his credentials in any other firm without leaving the partnership firm i.e., In a partnership firm of A & B partners, A or B partner cannot use credentials of partnership firm of A & B partners in any other partnership firm or propriety firm without leaving partnership firm of A & B partners.

(h)In case a partner in a partnership firm is replaced due to succession as per succession law, the proportion of credentials of the previous partner will be passed on to the successor.

(i)If the percentage share among partners of a partnership firm is changed, but the partners remain the same, the credentials of the firm before such modification in the share will continue to be considered for the firm as it is without any change in their value. Further, in case a partner of partnership firm retires without taking away any credentials from the firm, the credentials of partnership firm shall remain the same as it is without any change in their value.

(j)In a partnership firm "AB" of A&B partners, in case A also works as propriety firm "P" or partner in some other partnership firm "AX", credentials of A in propriety firm "P" or in other partnership firm "AX" earned after the date of becoming a partner of the firm AB shall not be added in partnership firm AB.

(k)In case a Bidder is LLP, the credentials of Bidder shall be worked out on above lines similar to a partnership firm

(l)In case company A is merged with company B, then company B would get the credentials of company A also.

Technical Eligibility Criteria [as per clause no. 4.1 (a)]

a)Eligible projects executed: Total value of all Eligible Projects work done during last 05 years and current year ending last day of month previous to the one in which tender is invited should be minimum 50% of advertised tender value. The detail of this requirement is summarised as under:Requirement:Total value of all Eligible Projects work done during last 05 years and current year ending last day of month previous to the one in which tender is invited should be minimum 50% of Advertised Tender Value.Compliance Requirement:Single Entity-Must meet requirementJoint Venture-By JVs or collectively* by JV *Note: Credential of only those JV members will be counted whose equity share in JV is Minimum 25%.Documents:Submission Requirements-The tenderer shall submit the Eligible Project work done certificates from the client(s) as detailed in Annexure-TC1.

Definition of Eligible Projects: "Work of supply of RBMV in any country of the world."Or/and"Work of maintenance of any On-Track Machine (including supply of spare parts in same contract) anywhere in any country of the world"

6.5: E-Bids are liable to be rejected if:a)Not accompanied with specified 'BID SECURITY' in the name of Bidder.b)Any fax/swift message/communication from the bank for establishing/ issuing the Bid Security later on will not be entertained.c)Received after stipulated time & date of opening.d)Not open for acceptance for a minimum period of 90 days from the due date of opening of bid and Bid Security is not valid for 180 days.e)Are non- responsive as per clause 3.6 of Section- A of Part-II of tender document

BID SECURITY [refer clause 6 of ITB]: Bidders have to deposit Bid Security of Rs.5,49,500.00. Any tender without valid Bid security shall be considered non-responsive subjected to other terms and conditions of his RFP.

3.1.7The Bidder whether sole proprietor/a company or a partnership firm/joint venture (JV)/registered society/registered trust/HUF/LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed/Memorandum of Understanding/Article of Association/Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate

Note : Below Summary of Prices [Annexure FB1]:a)100% payment against receipt, inspection and acceptance of material by the consignee at destination.b)Indian Railway Standard Fall Clause shall be applicable.c)The contract shall be governed by the latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.d)Bidder has to quote rates of individual items mentioned in attached Annexure- FB3.e)The Payment of Ashok Leyland spare parts will be made as per quoted % on RC rates of Eastern Railway. For Reference copy of RC of Eastern Railway dated 10.12.2025 is attached as Annexure- RC.f)RC rates of Eastern Railway enclosed as Annexure- RC are only for FY 25-26 and 26- 27. So, for FY 27-28 and 28-29 the % quoted on new RC rates of Eastern Railway will be applicable subjected to Fall clause mentioned in SCC item No. 16,Section-C of RFP

Please provide General Details of Tendering Firm in accordance with Annexure-TC3

Please provide ECS/NEFT/RTGS Mandate Form in accordance with Annexure-T9

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

General Conditions of Contract (refer Part-II of Section-B of Bid Documents)

Instructions to bidders (refer Part-II of Section-A of Bid Documents)

Schedule of Requirements (refer Part-I of Bid Document)

Annexures to this Tender (refer Part-III of Bid Document)