Appointment of an Event Management Agency on turnkey basis for Designing, Execution and Management Supervision of arrangements, activities and ancillary services for an Event being organized in conjunction with Republic Day Celebrations 2024

Amount

Entrance Arches made of metal frame with fabric print 11mtr (W) x 4.5 mtr (H) duly finished as per design approved by ITDC/ Principal Organizer.

Entrance Arches made of metal frame with fabric print 6 mtr (W) x 4.5 mtr (H) duly finished as per design approved by ITDC/ Principal Organizer.

Help desk: Delhi Police, CCTV, Medical Room , Fire Control Room, Traffic police etc Waterproof Pagodas measuring 5 mtr x 5 mtr , Covered from all sides and top with lockable door for entry and exit having wooden platform base of 10 cm with new carpet (colour as per our requirement)

H/Desk - Octonorm Tables 3 ft x 1 .5ft

H/Desk· - Banquet chairs with chair covers

H/Desk - Power points

H/Desk · Dust bin

H/Desk - Facia

H/Desk - Adequate lighting(comprising of 3 light fittings of 40 Watt each or compatible LED Light Fittings in each pagoda)

Office set up of Concerned Ministries (Ministry of Tourism, Culture, Defence, ASI, Textile, Delhi Police, CPWD, ITDC etc.) Waterproof Pagodas measuring 5 mtr x 5 mtr , Covered from all sides and top with lockable door for entry and exit having wooden platform base of 10 cm. with new carpet (colour as per our requirement)

Office setup - Octonorm Tables 3ft x 1.5ft

Office setup - Banquet chairs with chair covers

Office setup - Power points

Office setup - Dust bin

Office setup - Fascia

Office setup - Adequate lighting(comprising of 3 light fittings of 40 Watt each or compatible LED Light Fittings in each pagoda)

Security Items / services - Baggage Scanning Machines (as per requirements of security agencies )

Security Items / services – Door Frame Metal Detector at entry points (as per requirements of security agencies)

Security Items / services - Manpower for Frisking, detection, security etc. arrangements by trained and uniformed, presentable security personnel (on shift basis of 12 Hours per day) at identified points and as required:- Male - 125 Nos. per day of event on shift basis in ( Day/Night)

Security Items / services - Manpower for Frisking, detection, security etc. arrangements by trained and uniformed, presentable security personnel (on shift basis of 12 Hours per day) at identified points and as required:- Female - 50 Nos per day of event in Day Shift only

Bouncers for Dais / Stage arrangements by trained and uniformed, presentable security personnel (on shift basis of 12 Hours per day) required; - Female 10 Nos per day of the event in day shift only) Men 10 Nos per day of the event.

Security Items / services - Queue managers (ribbonised steel barricading) ( as per requirements of security agencies )

Security Items / services - Security Tower ( Machaan) ( as per requirements of security agencies )

CULTURE AREA INCLUDING– Main Stage (60 ft. x 40 ft.) for Cultural performance 3 level stage with adequate load bearing capacity (300Pax at a time) with flooring foam and new carpet (Grey Color). 4 Feet height of stage at first level. Broadside steps and ramp on both sides of the stage. Frontal steps all along the width. Red Carpet covering the front of the stage up to Sofa sets seating rows.

CULTURE AREA INCLUDING Well Ventilated Green rooms of size of 625 sq. ft. each separate for male and female interconnected with cultural stage. The green rooms to accommodate 70 to 80 artists in each at a time in vicinity of stage area, with wooden platform of 10cm with carpet, 20 banquets chairs with covers each, Garments hanger stand- 5 Nos each, 6 mirrors each, 2 shelves each. Green Rooms to be well lit with 6 nos each light fitting of 40 watt each or compatible LED light fittings.

CULTURE AREA INCLUDING - Holding areas of 10 mtrs x 5mtrs each for cultural artists at an area in the vicinity of the cultural stage with wooden platform of 10 cm, carpet, Banquet chairs with covers- 20 nos. each and light fittings of 40 watt- 4 nos. each or compatible LED light fittings.

CULTURE AREA INCLUDING – VIP Executive High Back Chair for Dais

CULTURE AREA INCLUDING – Centre Table for Dais

CULTURE AREA INCLUDING – Podium with Podium Boards

CULTURE AREA INCLUDING - Seating for audience:- Sofa Double Seaters

CULTURE AREA INCLUDING - Seating for audience:- Centre Tables( Coffee Table size)

CULTURE AREA INCLUDING - Seating for audience:- Banquet chairs with chair covers and bands

CULTURE AREA INCLUDING - Stage Lighting:- Box Truss 70 ft x 54 ft

CULTURE AREA INCLUDING - Stage Lighting:- Centre beam 70 ft

CULTURE AREA INCLUDING - Stage Lighting:- Side Cuts Section – 16 ft

CULTURE AREA INCLUDING - Stage Lighting:- LED PAR LIGHTS 54 x 3 Watt

CULTURE AREA INCLUDING - Stage Lighting:- Par 64 sealed beam

CULTURE AREA INCLUDING - Stage Lighting:- Laser light

CULTURE AREA INCLUDING - Stage Lighting:- Sharpy

CULTURE AREA INCLUDING - Stage Lighting:- Pointy

CULTURE AREA INCLUDING - Stage Lighting:- Aura

CULTURE AREA INCLUDING - Stage Lighting:- Profile

CULTURE AREA INCLUDING - Stage Lighting:- Follow Spot

CULTURE AREA INCLUDING - Stage Lighting:- Mole fays

CULTURE AREA INCLUDING - Stage Lighting:- Haze Machine

CULTURE AREA INCLUDING - Stage Lighting: - Grand MA Lighting CONTROL Panel with NPU.

PC LED Warm-400 watts

LED Fresnel warm

Dimmer Par 500 KW Electronic

Avolite Board

Cultural Area -Video - LED WALL - Centre 40ft x 16ft

Cultural Area - Video - Side Wings – LED Wall 3.5 ft x16ft

Cultural Area - Video - Watch out Servers

Cultural Area - Video - Plasma TV 52 inch on stand for backstage

Cultural Area - Multi Camera HD Set up with 04 cameras with editing table, Jimmy Jip with crane and adequate manpower to operate

Cultural Area - Sound Requirements - line array D and B

Cultural Area - Sound Requirements - Base D and B

Cultural Area -Sound Requirements - Stage Monitor

Cultural Area - Sound Requirements - Side Fill Line array approx. 800 Watt each

Cultural Area - Sound Requirements - Corded Mikes

Cultural Area - Sound Requirements - Cordless Mikes

Cultural Area - Sound Requirements - Headset mike

Cultural Area - Sound Requirements - Foot Mike

Dynamic wired mikes of different sizes

Digital Console 96 Channels (sound engineers and adequate number of technicians to be available at all times during the event.)

Carpet on 26.01.2024 for Parade Gyan path and outer area with Pasting.

Saw dust provision

Spinkler for water spray

Tabla Riser 4 X 4 ft, 1.5 ft height

Darabuka with stand

in ear monitor

sennheiser pencil condenser Microphone

3.5mm ep caste for I pad an Extra sn58

Drummer Technical rider Drum Kit: -Dw Performance or Yamaha Mapie Custom (or similar) Completing.

Drums: Bass drum 22', tom 10'. tom 12’, floor tom 16' snare 14' Ride 20" Crash 16"

Stand: one for hi-hat, one for snare drum, 4 (four) boom stands for cymbals beside hi-hat stand

Drum chair with adjustable height

AII element of drum kit should be located on a carpet or rubber covering (against aiding)

Drum riser

monitor, in ear monitor. one shaker (25/01, 10:50am)

Riser 4x6 height 1.5ft

in ear- Monitor

Wedge Monitor

one jack

one monitor

one keyboard stand

one notation stand

Guitar Te¢h rider

guitar amp (Fender twin reverb/Marshall JCM 900)

2 sm57 with

In Ear monitor

Notation stand

Power supply board

Guitar stand

Technician

1 KEYBOARD (ROLAND FANTOM G-6) WITH V- PEDAL

1 KEYBOARD (ROLAND XP-60) WITH VOLUUME PEDAL

2 DOUBLE KEYBOARD STAND (APEX AX-48 TWO TIER PORTABLE COLUMN KEYBOARD STAND)

1 ELECTRIC LEAD GUITAR STAND

1 DARBUKA {ZIMBE)

DRUM KIT (PROFESSIONAL SERIE5)

1 STAND FOR DARBUKA (ZIMBE)

INSTRUMENTS DETAILS & OTHER SOUND REQUIREMENTS ON STAGE (MAIN ARTIST BAND)

MAIN ARTIST : SEENHIESER 6000 SERlES BETA 98 : 1 MEDIUM BOOM STANDS

HARMONIUM : BETA : CLIP ON

DHOLAK : HI SHURE SM 57 LO $HURE SM 58 :2 MEDIUM BOOM STANDS

TABLA : HI SHURE SM 81 LO $HURE SM 58 : 2 MEDIUM BOOM STANDS

DHOL : HI SHURE SM 57 LO $HURE SM 58 : 2 MEDIUM BOOM STANDS

KEYS1 :DI : 1/4" CABLE

KEYS2 : DI : J/4" CABLE

OCTAPAD : DI : J/4" CABLE

SAMPLER : DI : J/4" CABLE

BASS GUITAR : 1-BAGS GUITAR AMPLIFIER HART K : BASS GUITAR STAND

LEAD GUITAR : 1 LEAD GUITAR AMPLIFIER AMPLIFIER 4x12 (MARSHALL JCM -900) WITH FOOT SWITCH (ONLY MARSHALL) : LEAD GUITAR STAND

DRUMS : PROFESSIONAL SERIES

4-BACK VOCALISTS : BETA 58 : 2 MEDIUM BOOM STANDS

Drum Kit Micking Sennheiser Series 900/ Audio Technician

STAGE BACKLINE AMPLIFIER REQUIREMENT

1 KEYBOARD AMPLIFIER (ROLAND KC550 OR KC880)

1 LEAD GUITAR AMPLFIER 4X12 {MARSHALL JCM-900) WITH FOOT SWITCH (ONLY MARSHALL]

1 BASS GUITAR AMPLIFIER HART K.

AUDIA SYNOPTS

A 4 STEREO FOH SPEAKAR MUST BE PROVIDED WITH SUFFICIENT POWER TO EVENLY COVER THE E NTTRE VENUE FIOR THIS TYPE OF EVENT.

MUST BE ABLE TO REPRODLE 115 DB SPL AT FOH POSTION {A -WLIGHTED /SLOW)

THE FOH SYSTEM MUST BE RIGGED TO FLY IF IN OUTDOORS. ARENAS AND LOUNGE VENUSE

DELAY SPEAKERS (ALIGNED TO MAIN)

FULL RANGE CENTRE FILLS ARE

STANDARD PROFESSIONAL 5 PC DRUM KIT

Snare

1 Drum Thore

1 In has Stand with hi hat ClutCh

1 snare stands

1 Tom AtiacLaments

Floor Tom legs

6 boom stands

Good Quality Kick Orum Pedal

BRASS SECTION (CYMBAL PREFERENCE)

Pue to Endorsement with ZildJian U.S, abso-Iutely need Zl|d]ian company Cymbals’”

Hi hat - 14" (Zlidjian K Custom or 2lidjian A Cuslom)

Crash Cymbals - 16" (Zlidjian K Custom or Zlidjian A Cvst m)

Crash Cymbals - 18" (Zlidjian It Custom or Zlidjian A Custom)

R›de Cymbals -20" tzlidjian K custom or 2\Idlian A Custom)

China Cymbals T8" {2ildyan Oriental)

Splash Cymbals 20" (Zlidjian k custom or 2ildjian A Custom)

OUTPUT PATCH

INPUT CHANNEL MONITOR

Drums Bnos tic TOrurn bit -shore 7 Sennheiser) Sufficient microphone Stand

2 Monitor

Channel 1 - Kick

Channel 2 - Snare

Channel 3 Hi Hard

Channel 4 lom 1

Channel 5 fom 2

Channel 6 - *foor Tom

Channel 7 - oH

Channel 8 - gH

Channel 9 - Vox

MONITOR MIX-2

Channel 10 & L- Khol PG81 SM58

Channel 12 Tabla 1 5MB$/CO2 with Tripod Stand

Channel 13 Tabla 2 5M8 gCO2 wi n Tripod Stand

Channel 14 Baya AWG D40 with tripod Sland

Channel 15 Body Mic AkG C411

Channel 16 KM5JO5/SMS8/ with Tripod Stand

Channel 17 & 18 Handsonic 2nos DI Box with Power Point

MONITOR MIX. 5

Channel 19 Vocal KSM1O5/Beta 58 small Boom Sland

MONITOR MIX. 6

Channel 20-21 SITAR 2 NOS AKG C411 With Boom Stand

MONITOR MIX. 7

Side fill

IN EAR MONITOR MIX 10,11,12 & 13

Sufficient good Quality Microphone Stand with Stand Pad

Shure Cordless Mlcrophone 1no

TaIk Bact Mac. For Coordination Stage to Mixing Console with Monitor

Power source must de 280V, earthed aria connected ro a safety system thai breaks tke c rcu›r whenever Phase is connected to ground, 4 Power outlet Stripe are required for the musicians on Stage placed according to where the musicians at on stage.

Floor Monitor Monitors fPRx 8 S/SRX 8t5)

8 x: Floor Monitor S wzT1 carry thelr individual preferred mix for the musicians on stage side file

JBL SRX 725 WITH SRX 718-2 PAIR

P.A. System for Audience as venue

Channel 22- 23 Keyboard 2nos. DI BOX With Power Point Vocal mic. SM58 1no. With Tripod 8uom stand

MONITOR MIK.8 & 9

JBL Lirte Array w th sub Low

Two LED Plasma 60 inches with touch screen facility with dedicated 10 MBPS lease line for internet connectivity

Reserved Lounge: To cater requirements for Dignitaries as per security agencies.-Construction of Space Frame Pillar less, Water Proof, Fire Retardant Aluminum hanger Structure 20m x 10m with fabric false ceiling with top and covered from all sides with wooden platform base of 10 cm with new carpet, Double Door Entrance and Exit, Well Lit befitting the Ambiance as per our requirement- using fittings, cables etc of ISI standards, well ventilated, with colorful fabric and befitting interiors.10 Nos. for entire Event Flower Bouquets and 8 Nos. for entire Event table top flower arrangements on daily basis. All material used should be in consonance to fire safety norms and adhere to fire safety standards.

Reserved Lounge: 10 nos. round table of 8 pax seating capacity each and 100 banquet chairs with covers

Reserved Lounge: Sound system with adequate speakers, amplifier etc. with 8 number table mikes; 2 podium mikes and 4 number cordless mikes

Reserved Lounge: Sofa set ( Double Seaters)

Reserved Lounge: Centre Tables

Reserved Lounge: Side Tables

Reserved Lounge: Air Circulators

Reserved Lounge: Air-conditioned portable Toilets in vicinity of VIP Hanger with dedicated staff deployment with toiletries, amenities and adequate water supply at all time of event.

Hangar for Bureau of Outreach & Communication (I&B) Exhibition - Construction of 01 Nos. for entire Event of Space Frame pillar less, Water Proof, Fire Retardant, Safe Aluminum Hanger Structure (10mx20m) with fabric false ceiling, 10cm wooden platform base with carpet and covered from three sides plus top and well lit. 20 number octonorm tables, 40 banquet chairs with cover. 05 Nos. air circulators and 10 Nos pedestal fans. The average electrical load should be 10KW including load required from 20th January 2024 for fabrication of exhibition area. All material used should be in consonance to fire safety norms and adhere to fire safety standards

Hangar for Ministry of Culture Exhibition - Construction of 01 Nos. for entire Event of Space Frame pillar less, Water Proof, Fire Retardant, Safe Aluminum Hanger Structure (10mx20m) with fabric false ceiling, 10cm wooden platform base with carpet and covered from three sides plus top and well lit. 20 number octonorm tables, 40 banquet chairs with cover. 05 Nos. air circulators and 10 Nos pedestal fans. The average electrical load should be 10KW including load required from 20th January 2024 for fabrication of exhibition area. All material used should be in consonance to fire safety norms and adhere to fire safety standards

Hangar for Ministry of AYUSH - Construction of 01 Nos. for entire Event of Space Frame pillar less, Water Proof, Fire Retardant, Safe Aluminum Hanger Structure (10mx20m) with fabric false ceiling, 10cm wooden platform base with carpet and covered from three sides plus top and well lit. 20 number octonorm tables, 40 banquet chairs with cover. 05 Nos. air circulators and 10 Nos pedestal fans. The average electrical load should be 10KW including load required from 20th January 2024 for fabrication of exhibition area. All material used should be in consonance to fire safety norms and adhere to fire safety standards

Food Court: Gazebo: Water proof, Specialized covered structure on truss for all over the venue at food court. Flat roof structure size 10mx10m with 10cm wooden flooring with carpet and thematic colorful decoration to give a festive look

Food Court - Water Proof Pagodas(5mx5m) with wooden platform base of 10 cm, carpet and each pagoda consisting of 3 light fittings of 40 watts each or compatible LED light fittings, Furniture- 4 Nos. working table of 6’ x 3’ with white disposable laminated sheets (to be changed regularly) 4 Nos. Plastic/ Banquet chairs, o1 No Pedestal fan, 5 Nos. power points, 1 nos. Dustbin, and 1 No. Fascia. The average Electricity load should be 5 KW in each pagoda.

Food Court – 5 Kitchen Areas of 250 SQM each in tin Sheds and stone / brick surface with each kitchen areas consisting working tables of 6’ x 3’ (30 No’s in each kitchen area) with facility of water for cooking and dish washing. Kitchen area to be adjoining food court area. All kitchen areas to have adequate fire safety measures like ABC fire extinguishers, sand bags, sand buckets, fire Marshalls etc., as per the fire safety guidelines

Food Court - Dustbin with Garbage bags with clearance at regular interval and timely cleaning to maintain hygiene during the entire period of event. Theme of Swachh Bharat to be adhered. Large size with covers.

Food Court - Outdoor LED Wall 20ft x 12ft, with fabric Branding, Platform and sound system.

Food Court – Banquet (Plastic Tables) Tables Round with approx. 1.5 mtr. Dia (25 nos) with Umbrella and Rectangular/Square Dining Tables (25 Nos) with umbrella to accommodate 4/6 chairs each. Table covers for all tables.

Food Court – Banquet/ Plastic chairs with chair covers and bands/ Wooden chairs

Food Court - Bistro Tables with covers

Food Court - Stage for Performance of Nukkad nataks, size 50sq mtrs with 2 Ft height and steps on two side with sound system – 4 speakers, 10- standing mikes, 2 cordless mikes and 2 collar mikes.

Handicraft Area- Water Proof Pagodas (5m x 5m) Structure with wooden platform base of 10 cm, carpet and each pagoda to have 3 light fittings of 40 watts each or compatible LED light fittings, Spot Lights (9 nos), Furniture- 2 Nos. Octonorm Table 3’x 1.5’, Banquet/Plastic chairs with covers 2 nos., 3 Nos. Power Points, 1 No. Dustbin etc with Modular structure inside. Each Modular structure within each pagoda to have 9 shelves/slabs (3 on each wall) for display their products, Presentable Amirah (all equal size) with lockable facility to be placed in each handicraft and handloom pagoda and 1 No. fascia.

Handicraft Craft Area- Including: Dustbin with Garbage bags with clearance at regular interval and timely Cleaning to maintain hygiene during the entire period of event. Theme of Swachh Bharat to be adhered.

Handicraft Craft Area- Including: Outdoor LED Wall 20’x 12’ with fabric Branding with platform and sound system.

Handicraft Area: Internet lease line 20 Mbps for creating Wi-Fi zone with complete set up /infrastructure

Handicraft Craft Area- Including State Theme Pavilions: Water Proof Pagodas (10m x 5m) Structure each with wooden platform base of 10 cm, carpet with each to have 6 light fittings of 40 watts each or compatible LED light fittings, Furniture- Octonorm Table 3’x 1.5’ - 04 Nos, Banquet chairs with chair covers 4 nos, Power Points 08 Nos, Spot lights -15 Nos, Dustbin -01 No, etc. with Modular structure inside. Each Modular structure within each theme Pavilion to have Presentable Amirah (all equal size) with lockable facility to be placed in each Theme Pavilion pagoda and 1 No. facia. Each theme Pavilion (10mx5m) to have additional average Electricity load of 4 KW for each pavilion including Electric load required from 20th January,2024 for fabrication of stalls)

Handicraft Craft Area- Including Central Ministries/ Departments Pavilions: Water Proof Pagodas (5mtr x 5mtr) Structure each with wooden platform base of 10 cm, carpet with each to have 6 light fittings of 40 watts each or compatible LED light fittings, Furniture- Octonorm Table 3’x 1.5’ - 04 Nos, Banquet chairs with chair covers 4 nos, Power Points 08 Nos, Spot lights -15 Nos, Dustbin -01 No, etc. with Modular structure inside. Each Modular structure within each theme Pavilion to have Presentable Amirah (all equal size) with lockable facility to be placed in each Central Ministry/ Department Pavilion pagoda and 1 No. fascia. Each Pavilion (5mtrx5mtr) to have additional average Electricity load of 4 KW for each pavilion including Electric load required from 20th January,2024 for fabrication of stalls)

Barricading and Fencing: Strong, proper, effective, presentable and complete barricading and fencing (using good material) of each tableau. (Total Tableaux expected to be 35) in parv area without disturbing the décor of the tableaux and inconvenience to the visitors

Military Band Stage -4 side open and covered from top, multi-level stage (4ft, 5ft & 6ft) for Military Bands of 12m x 8.5m size with fabric branding on four sides with two side steps, carpet, with stage lighting (20 par /LED lights) from the front side of the stage

Military Band Stage -Sound system for Military Bands (48-piece band), 20 Micro phone, Cordless mikes -2nos and collar mikes- 2 nos, Jacks and wires for Guitar, keyboard and Octopad, Speakers -12 nos, Monitor speaker- 4 nos, Woofers and Tweeters, Mixer Channel, amplifier etc.

Military Band Stage - Banquet chairs with chair covers and bands with covers on band at stages - 30 no.

AYUSH Stage (Yoga Performance) 4 side open and covered on top with waterproof, stage for Yoga Performance of 12m x 8.5m size with 4ft. height with fabric branding on four sides with two side steps, carpet, with stage lighting (20 par /LED lights) from the front side of the stage. Sound System with Speakers,amplifiers,04 Cordless/Collar Mike

Revolving / Rotating CCTV Cameras with wiring – (in entire event area including periphery, surrounding areas and parking), Installation and operation during entire event with Night vision capacity, monitoring and recording and including deployment of technically trained manpower to monitor CCTV Operation. At the end of the event complete recording of all the days to be submitted in hard disk.

Fire Fighting - Provision (in entire event area including parking and surrounding areas) with firefighting equipment and manpower including Fire Tenders- 6, ABC Type fire extinguishers (10 Kg) – 250 Nos., Sand Buckets 250 and Sand Bags – 600 Nos., Fire Marshalls– 30 Nos. and Fireman – 30 Nos. duly trained as per prevailing fire safety norms in uniform as per requirements of Authorities.

Conservancy and housekeeping - Provision of 200 Nos. cleaning Staff each day for conservancy and maintenance of the entire event areas including back areas, surrounding areas including surrounding toilet areas etc. Staff should be in proper uniform with cleaning equipment’s like vacuum cleaner, brooms, garbage bags etc.

Ceremonial Gas Filled balloons of Tri-colors and medium size- On the Inaugural Day only

Catering Arrangements at Reserved Lounge for 350 Pax (Each Day Menu to be changed on daily basis) Variety of Tea, coffee, cold beverages to be available on daily basis along with savory, sweet items like samosa, pakora, mini patties, dry Indian sweet, cookies and biscuits and 2 nos. water dispensing machines with 6 nos. drinking water jars of reputed brands approved by FSSAI with glass and disposable eco-friendly paper glasses. Well-groomed and uniformed staff to cater in Reserved Lounge. Menu to be change on daily basis

Office equipment’s: Computer with UPS

Office equipment’s : Printers along with paper for printing

Office equipment’s : Photocopier Machine with photocopier paper

Office equipment’s : Data cards for internet connectivity (4 GB)

Creative Branding in Fabric: Creative and graphic designing of symbol of event with options, designing of view cutter, signage, backdrop, gates, 3D Cut out at various locations and direction indicator panels (as per input from principal organizer) in and around the entire Parv Area and periphery. In addition, Interactive wall using good material- fabric, wood crafted jaalis, fabric prints using 3-D effects, selfie points; Graffiti walls, masks; Dance Postures with Special Emphasis on concepts like “Amrit Kal”, “ Atma Nirbar Bharat”, “ Voacl for Local”, “ Toy Tourism”, “One District One product”, “Nari Shakti, Millets, Life Millets, Travel for Life”, etc. to create and enhance the ambiance to give patriotic, festive and colorful look as well as for more public participation. The entire creatives for branding will be as per the approval of Ministry of Tourism.

Cloth masking on frame of entire Boundary wall with 09 Feet height as per site requirement.

Creative Zone: for activities like short quiz competition, face painting/ tattoos, Karaoke activities with sound systems for public participation with activity co-coordinators and any other participative concepts with adequate coordinators etc.

30 Nos. of Drinking water dispensers equipped with 20 Ltr. Packaged Drinking water jar of reputed brand, replenish able CAN/JAR with sufficient disposable eco-friendly cups (CAN/JAR to be replaced at regular interval for un-interrupted supply) on daily basis for entire event. 1000 jars of 20 ltr per day

Still and Video Photography of entire Event – comprising of two single Camera Setup with live projection in Food Court and Handicraft area and at least 4 still photographers. Softcopy of photo shoot and video recording to be handed over on daily basis/as and when required basis to ITDC for entire event including photo Album/s, DVD’s and teasers (short clippings of 3 to 5 minutes’ duration for the event as per the requirements of Ministry). 500 nos. of photos (5”x7”) with presentable album. All data pertaining to Bharat Parv to be delivered in a separate hard disk.

Toilets for General Public (Male and Females) with hand washers with liquid soap, proper water facility and their cleanliness at regular intervals and to maintain proper hygiene. All the toilets in the parv area to have provision of light inside.

Drinking water Tanker - 5000 Ltr. in Food Court area for kitchen purpose - on Daily basis. 10 Water tankers of 5000 liter each per day

Central PA System for entire venue ( Help desk and control rooms )

Battery Operated Golf Cart with driver for VIPs ( 5 +1) seating capacity each

Wheel Chairs for Differently abled persons

Walkie-Talkies Communication Devices with System

Kitchen Apron of size 42”x24” with strap and good quality fabric with Incredible India branding

Umbrella large size

Media Hanger structure in Food Court Area: To cater requirements for Media Personnel: Construction of Space Frame Pillar less, Water Proof, Fire Retardant Aluminum hanger Structure with fabric false ceiling of size 20m x 10m with top and covered from all sides with wooden platform base of 10 cm with new carpet, Double Door Entrance and Exit, Well Lit befitting the Ambience as per our requirement- using fittings, cables etc of ISI standards, well ventilated, with colorful fabric and befitting interiors, 8 nos. table top flower arrangements on daily basis. All material used should be in consonance to fire safety norms & adhere to fire safety standards.

Media Lounge: Sofa set ( Double Seaters)

Media Lounge: Centre Tables

Media Lounge: Side Tables

Media Lounge: Office set –up: Computers with UPS

Media Lounge: Office set –up Black and White Printers with printing paper

Media Lounge: Office set –up Colour Printers with printing paper

Media Lounge :Internet leaseline 20 Mbps for creating Wi-Fi zone with complete set up /infrastructure

Media Lounge: Output Box with 20 Points for Media

Media Lounge: Office set –up Photocopy Machine with adequate photocopy paper and stationery.

Media Lounge: Office setup - Octonorm Tables 3ft x 1.5ft

Media Lounge: Office setup - Banquet chairs with chair covers

Media Lounge: Office setup - Power points

Media Lounge: Office setup - Dust bin

Media Lounge: Arrangements for press briefing for 75-100 pax with banquet chairs and head table for 5 pax. Audio Visual arrangements with 5 mikes for head table and 4 cordless mikes for Q and A. Podium with Podium Board and 2 mikes. Flower arrangements for head table.

Catering Arrangements for 300 Pax per day at Media Lounge – (Each Day; Menu to be changed on daily basis). Variety of Tea, coffee, cold beverages to be available on daily basis along with savory, sweet items like samosa, pakora, mini patties, French fries, Dry Indian sweet, cookies and biscuits and 2 nos. water dispensing machines with 4 nos. drinking water jars of reputed brands approved by FSSAI with glasses and disposable eco-friendly paper glasses. Well-groomed and uniformed staff to cater in Media Lounge.

Media Lounge: Enclosure with 4 tables and chairs for dedicated catering

Air-conditioned portable toilets in vicinity of Media Lounge with dedicated staff deployment with toiletries, amenities and adequate power supply, water supply at all time of event.

Air Circulators for Media Hangar

Studio Kitchen Stage built on 18” inches raised wooden platform with 240 degree open, one entry and exit , size 12' x 8' with running water , attached mise en place area size 6' x 12' with running water facility and wash up area size 6'x12' with sink and running water facility for Washing utensils, Size of Studio kitchen tent should be 20' x 40' with roof and barricading of 3 feet height with one entry and exit

Studio Kitchen: Theatre seating with 50 banquet chairs with covers in front of the studio kitchen.

Studio Kitchen Sofa set for VIP (Single Seater)

Studio Kitchen Power Point 15Amp

Studio Kitchen Electrical Load

Studio Kitchen: Video Camera placed on the working area and both sides with complete recording of entire event

Studio Kitchen LED Screen size 12'x8'

Studio Kitchen Collar Mike

Studio Kitchen Sound System with four Speaker

Studio Kitchen Fire Extinguishers –ABC Type 10 Kg, Sand Buckets and Sand Bags

Studio Kitchen Chef Caps with Incredible India Print

Studio Kitchen: 04 Utility workers for the studio kitchen per day

Pathway: Wooden platform of 10cm with grey carpet properly fixed throughout the Parv area to access the food court stalls, stage, Handicrafts and Handlooms stalls, State Theme Pavilion, VIP Lounge, Media Lounge, DAVP Hangar, Hangar, offices of ministries, ITDC and Public Conveniences etc. The entire pathway to be with grey carpet (properly fixed) and approx. of size 8 ft. in front and 4 ft. in back of all the areas for smooth movement of public at large. The pathway to also be disabled friendly with interconnected pathway facility with platforms at various places including connectivity from Gyan path to both the lawns. The pathways to be made with clear cut space for movement of differently abled persons in wheelchair.

Office Equipment: Comprising of: Computers with UPS and skilled manpower for Registration (preparation of badges etc.) with printers for colored and black and white printing along with stationery and paper.

Office Equipment: Heavy Duty Photocopier machine along with stationery and photocopy paper

Office Equipment: Lamination Machine: for Lamination of badges i.e. I- cards of 5”x3.5”. The badges to have lanyards.

Badges: Category wise in color. Color Badges of size 5”x3.5” with photo and good quality printed lanyards - 5000 in number (no plastic to be used in making of Badges)

Manpower: Ushering Staff per day (Female).12Hrs Shift Presentable, soft – spoken duly uniformed as per our requirement. Uniform to be provided by the bidder.

Manpower: Assistants (Male) per day 12 Hrs. shift. Presentable, soft – spoken duly uniformed as per our requirement. Uniform to be provided by the bidder.

Augmentation of lights over and above normal lighting for a well-lit Parv Area and surrounding area with 300 nos. LED metal lights.

Divider Railing: To regulate smooth entry and exit of visitors to the food court area and the tableaux/ handicraft area. As per our requirement.

Security Items or Services: Tensil Canopies of water proof stretchable fabric with MS Frame to cover 40ftx13 ft to cover 10 No’s DFMD at entry points

Tableaux Lighting: LED Parcan up lighters for Tableaux area

Water for cultural Artists: 4 nos. water dispensing machines with 50 nos of 20 litre each drinking water jars of reputed brands approved by FSSAI for the cultural artists each day with ecofriendly disposable paper glasses

Promotional Tee Shirts with assorted sizes having incredible India Logo (as per size requirements)

Brochures as per following specifications- Bharat Parv brochures of Open Size, 10.5-inch x 8.5 inch, folded twice, vertically to a finished size of 3.5 inches’ x 8.5 inches with 4 color printing using 130 GSM imported Art paper. (The work is to be executed with design and final printing as per Ministry of Tourism requirements)

Copies of Printing & Promotional material Tourism folder in open size A-3 folded once vertically to a finished size of A-4 with print in 4 colours using 130 GSM imported Art paper. (The work is to be executed with design and final printing as per Ministry of Tourism requirements)

Lamp Lighting With accessories viz oil, wicks, candle, floral decoration etc

Conceptualization, ideation, designing, narration & execution of Virtual Reality (VR) & Augmented Reality (AR) show on daily basis with The theme of the VR/AR shows to encompass & showcase the “Amrit Kal”, “Tourism & Culture”, “Atma Nirbhar Bharat”, “Vocal for Local”, “Toy Tourism”, “One District One product”, “Nari Shakti, Millets, Travel for Life”, etc etc. The content, ideation shall be subject to approval of Ministry of Tourism

270-degree LED immersive screen (in an enclosed area) seamlessly enveloping attendees in a high-resolution spectacle across at least three sides. Customizable to Ministry of Tourism requirements to create a dynamic canvas with vibrant visuals and engaging content, perfectly aligned with Ministry of Tourism message with tailored based content allowing visitors a personalized exploration of the offerings. The LED immersive screen to emerge as the Parv’s centerpiece, promising a memorable and captivating experience to the vistors.

Provision of covered kiosks with iPads or equivalent software with gadgets at various places in the parv area to provide pre - ordering of food to avoid crowd at the counters in the food court.

A special stage of size 24ft x 12 ft with carpet and with all necessary audio visual systems at the venue for on – the – spot performance by kids up to 14 years old.

New Variety Decorators Pvt. Ltd

C S Direkt Events and Exhibitions Pvt Ltd

SHOWCRAFT PRODUCTIONS PVT LTD

Expression 360 Services India Pvt. Ltd.

Axis Communications