M and R to JALBHAVAN

Estimated Cost: - Rs.65,

Gujarat Water Supply & Sewerage Board

Zone-2, AHMEDABAD

Volume-III, PRICE BID

Bid Documents for Providing cleaning services, mechanized environmental support

services (up keeping) Supplying skilled/unskilled Manpower & other Materials for

Jalbhavan Bldg. & Sarkhej store premises including Inspection bungalow) for TWO

Volume-III, PRICE BID

(1) Name of Work: “(Providing cleaning services, mechanized environmental support services (up

keeping) Supplying skilled/unskilled Manpower & other Materials for Jalbhavan Bldg. & Sarkhej

store premises including Inspection bungalow) for TWO YEARS )” The bidder shall quote his

firm and fixed price for the entire work under this Contract, defined in more

details in various sections of this bid document.

(2) The rates and prices shall be submitted in the electronic formats given by n-

procure which is called Schedule-B. Rates and prices received in any other formats

will be rejected and the Bids will be disqualified.

(3) It will be entirely at the discretion of the Employer to accept or reject the

bidder’s proposal, without giving any reasons whatsoever and the bidder shall not

be permitted to withdraw his bid on this account.

free supplied by client.

(5) In Schedule-B the Bidder shall quote prices for the items on lump sum / unit rate

as called for against the BOQ item.

Schedule-B only will be considered for price evaluation & shall form a part of the

Contract Agreement.

Schedule-B and shall be carried forward to Schedule-B for comparison and

(8) The Bidder shall quote his prices for Operation & Maintenance in Schedule-C. The

total shall be in line to the price quoted in Schedule-C. The total shall be carried

forward to Schedule-B for comparison and evaluation.

(9) Wherever for a particular item the quantities have been specified payment shall

be on unit rate basis and unit variation in quantity will be paid with pro rata basis.

(10) Each item is to be individually priced online and the amounts shall be added

prices shall be left blank except where the item description requires the item to

be priced on "as applicable” basis. The item shall not be priced if it is “not

applicable” to the bidder’s design, in which case the bidder shall add the words

“NOT APPLICABLE”. The wording in the item description is for subject matter

guidance only; clause references are indicative only and all other relevant clauses

shall also be referred to. The prices shall allow for all the works covered under the

bid and all liabilities and contractual obligations whether separately specified or

not. Items against which no prices are quoted shall not be separately paid for and

the bidder shall be deemed to have covered the cost of execution of such items

(according to the requirements of the bid document) in the prices quoted for

satisfactory working/safety of the system as specified, will not be separately

paid for by the Employer when executed and shall be deemed to be already

covered by other items and rates listed in the price sheets No extra payment

Volume-III, PRICE BID

shall be given for any item which is required to complete and perform the

during the pendency of the Contract. In case of any discrepancy noted in the

and arithmetic corrections if any will be considered for financial evaluation of

(13) Schedule ‘D gives the basis of interim payment for construction of works.

(14) The bidder shall be deemed to have allowed in his price for provision,

maintenance and final removal of all temporary works of whatsoever nature

required for construction including temporary bunds, diverting water, pumping,

de-watering etc. for the proper execution of works. The rates shall also be

deemed to include any works and setting out that may be required to be carried

out for laying out of all the works involved.

(15) Prices shall be filled online only.

the Specifications and other sections of these bid documents and these

documents are to be taken as mutually explanatory of one another.

(17) The bidder shall interpret the data furnished and carry out any additional survey

work, or investigation work required at his own cost.

(18) The prices quoted shall also include the cost of materials utilized for testing.

(19) The bidder should acquaint himself with the site conditions including the access to

Work site. The successful bidder shall have to make suitable access to work sites

at his own cost. These accesses will be used by the other contractors working for

the prices shall include all the equipments / materials / accessories and services

(21) The amount to be quoted for O & M shall be as per Volume-IB, General Conditions

of Contract, Clause No. 1, and Security Deposit.

(22) 1% of the value of work will be deducted from the Running bill against labour cess

which is non refundable.

(23) Third Party Inspection / CSC agency will be deployed by GWSSB and charges of the

same will be borne by GWSSB.

(24) Any expenditure incurred by inspection/ CSC agency for the work misinformed by

the contractor and charges of inspection/ CSC agency without any work due to

misinformation shall be recovered from the contractor.

(25) The prices shall be quoted inclusive of all taxes, royalties and duties prevailing at

the time of submission of the bids. Statutory variation if any during the currency

of contract shall have to borne by the agency which shall be not reimbursed by

Volume-III, PRICE BID

(26) The rates should be quoted exclusive of GST and inclusive of all other taxes as per

Volume-I (B), General Conditions of Contract, Clause No. 47. & Special Caluse of

(27) The rates quoted shall be inclusive of all taxes, duties and exclusive of GST, which

shall not be paid extra. The TDS shall be deducted at source as per provision of

IT rules and GWSSB policy.

(28) The Bidders shall have to quote the rates in this tender keeping in view of the

GST. The Complete responsibility of taxes, duties, levies rests with the

Contractor/Agency only.

(29) The process requires that the bidder shall quote his price for the work components

firm and fix during the entire period of performance of the contract except price

variation allowed for supply of MS/DI/PVC/GI pipe as per Volume-IB Clause No.

59, General Conditions of Contract.

(30) Payment shall be made for the components for which lump sump prices are

quoted, as per the schedule of payment. Total cost will be worked out on the

basis of work done of individual items and rates quoted against those particular

(31) Royalties: The contractor shall be liable to pay the royalty of the quarried

materials/ minerals used in the construction of works at the rates specified in

the Narmada Water Resources, Water Supply & Kalpsar Dept. Resolution No.

GEN-2010-595- (6)- M.I.Cell ( K-1) Dt. 29-4-2011 ( Gujarati Version Copy

enclosed) and shall be recovered from the running bills of the work from time to

time and remaining amount if any shall be recovered from the final bill before

releasing the security deposit of the work. The contractor shall furnish the

statement showing the quantity of quarried materials / minerals from whom

purchased ( with full address of the seller) and copies of the bills for purchase to

the Executive Engineer of the in charge of the work. The contractor shall also

furnish such additional information as regards royalty payment to the competent

(32) Agency shall have to take Insurance policy and intimate to GWSSB along with the

evidence within time limit. In case of non compliance entire responsibility shall

be rest with the agency and required amount shall be recovered from any due

amount of the agency.

(33) GWSSB can recover penalty amount from the agency for not taking the insurance.

Though the penalty amount is recovered, responsibility of the agency for taking

insurance shall be continued and will not be escaped from the responsibility.

Executive Engineer

Signature of contractor P. H. Works Dn., G.W.S.S.B,

Volume-III, PRICE BID

Bidders are required to fill up all the blank spaces in this Bid Form.

THE EXECUTIVE ENGINEER,

PUBLIC HEALTH WORKS DIVISION,

SUB: “ Work Name as above”

The bidder shall quote his firm and fixed price for the entire work under this Contract,

defined in more details in various sections of this bid document.

1. Having visited the site and examined the Bid Documents, Drawings, Conditions of

Schedules etc. including Addenda/Amendments to the above, for the execution of

the above Contract, we the undersigned offer to design, Engineer, procure,

construct, complete, commission, operate and maintain the whole of the said works

for 3 years from the date of commissioning including defects liability period as given

in Conditions of Contract and in conformity with the drawings, conditions of

Documents, including Addenda Nos.__________ (insert numbers) for Lump sum fixed

price of Rs._________________.

Rupees_____________________________________________) for Construction

including free trial run for three months or such other sum as may be ascertained in

accordance with the conditions.

2. I/We agree that

a) if we fail to provide required facilities to the Employer’s representative or any

other person/Agency by the Employer to perform on his behalf for carrying out the

inspection and testing of materials and workmanship.

b) if we incorporate into the Works, materials before they are tested and approved

by the Engineer’s representative.

c) if we fail to deliver pure water of required quantity according to the

conditions/stipulations of the Contract, the Engineer will be at liberty to take any

action including termination of Contract and impose at his absolute discretion any

penalties, and/or reject the work.

3. We undertake, if our Bid is accepted, to complete and deliver the works in

accordance with the Contract within _________ months, inclusive of monsoons,

from the date or receipt of Letter of Acceptance issued to us by you.

Volume-III, PRICE BID

4. We agree to abide by this Bid for a period of 180 days from the Last date of

submission of the bill and it shall remain binding upon us and may be accepted at

any time before the expiry of that period.

5. In the event of our Bid being accepted, we agree to enter into a formal Contract

Agreement with you incorporating the conditions of Contract there to annex but

until such agreement is prepared this Bid together with your written acceptance

thereof shall constitute a binding Contract between us.

6. We agree, if our Bid is accepted, to furnish performance /Security in the forms and

of value specified in the Clause 1 of Volume-IB, “General Conditions of Contract”.

7. We have independently considered the amounts of liquidated damages shown in

Appendix to Bid and agree that they represent a fair estimate of the damages likely

to be suffered by you in the event of the work not being completed by us in time.

8. We understand that you are not bound to accept the lowest or any Bid you may

(Name of the Person)

Company Seal _____________________

Duly authorized to sign Bid for and on behalf of (fill in block capitals)

Witness Signature ___________________________

Volume-III, PRICE BID

DATA SHEET FOR B-1 Tendering

(A) Details of Tender Item:

Sr. Name of Work Estimated EMD Tender Total Security Period for

No. Tender In Rs. Free In Deposit In completion

Value In Rs. Rs. Rs. work

(B) Eligibility: Registered in “D” and above Class registered with R & B Department, Govt. of Gujarat

and other State Govt. equivalent.

(C) Schedule for e- tendering is fixed as under

(i) Site Visit If any N.A.

(ii) Downloading of tender document From date / /2026

Start & End Date Up to date / /2026 Till 18.00 hrs.

(iii) Online Submission of bid Up to date / /2026 Till_18.00 hrs.

(iv) Submission of EMD and Tender fee Submission in electronic format through online by scanning

and then the same should be sent in original to Executive

Engineer, Public Health Works Division, Ahmedabad on or

before / /2026 Till 18.00 Hrs.

(v) Online Opening of Bid Date and time mentioned in online NIT.

Venue: executive Engineer,

Public Health Works Division,

(vi) Bid validity Period 180 days from the last date of downloading Bids

 Bidders can download the tender documents free of cost from the website.

www.tender.nprocure.com

 Bidders have to submit bid in Electronic format only on above mentioned website till the Date & time

 Offers in physical form will not be accepted in any case.

Bidders who wish to participate in online tenders will have to procure/ should have legally valid Digital

Certificate (Class-III) as per Information Technology Act- 2000 Using which they can sign their electronic

bids. Bidders can procure the same from any of the license certifying Authority of India or can contract (FI)

Code solution- a division Ltd. Who are licensed Certifying Authority by Govt. of India.

(D) (i) Bid Inviting authority Executive Engineer, Public Health Works Division,

(ii) Bid Opening Authority Executive Engineer, Public Health Works Division,

(E) Mode of Quoting Rates Percentage Rate in words and figures at the end of Schedule –B

Volume-III, PRICE BID

Name of Work:- “Providing cleaning services, mechanized environmental support services (up

keeping) Supplying skilled/unskilled Manpower & other Materials for Jalbhavan Bldg. & Sarkhej store

premises including Inspection bungalow) for TWO YEARS”

Schedule showing the approximately the materials to be supplied to the contractor

from government stores for the work to be executed and the rate at which they are to

Rate at which the

Sr. material will be charged Place of

Particular Qty.

No. to the contractor Delivery

1. The contractor submitting the Tender shall see that the rate in Schedule-A are filled

in by the Engineer in Charge at the time of issue tender.

2. The contractor while submitting the tender shall provide his own arrangement at his

own cost for loading, unloading, and transporting safety to the site of work the

cement stipulated in Schedule-A

3. Binding wire of 15 gauge of thinner gauge required for placing the reinforcement in

position shall be provided at his own cost.

4. All the materials required for the items other than labour in Schedule-A but

available with the dept. will be issued on request to the contractor. (for use in this

contract only) at prevailing market rates or departmental issue rates whichever is

5. All the surplus materials supplied by the deptt. As mentioned in schedule-A should

be handed over to the Department by the contractor at the Govt. stores as directed.

6. The materials mentioned in schedule-A shall have to be checked for their

correctness and soundness by the contractor before taking the delivery of the

materials from the Government.

7. Necessary cement will be purchased by the agency at their own cost from open

8. The persons of firm submitting the Tender should see that rates in the above

schedule are filled up by the Executive Engineer, on the issue of form prior to the

submission of the Tender.

9. Carting of above materials should be done by contractor at his own cost.

10. Contractor should return the balance materials in good and acceptable condition,

otherwise recovery at the double rates will be affected in view of Clause 12.4.

Signature of contractor Executive Engineer

P. H. Works Dn., G.W.S.S.B

Volume-III, PRICE BID

SUMMARY (SCHEDULE-B)

Name of Work:- Providing cleaning services, mechanized environmental support services (up keeping)

Supplying skilled/unskilled Manpower & other Materials for Jalbhavan Bldg. & Sarkhej store premises including

Inspection bungalow) for TWO YEARS

Sr. No. Name of Work Amount Rs.

1 SCHEDULE - B Rs.6560162.00

Total Amount of Schedule- B Rs.65,60,162.00

Total Amount of Schedule- B Rs.65,60,162.00

3 Net Considering Rebate (1-2)

Signature of contractor Executive Engineer

P. H. Works Dn., G.W.S.S.B,

Name Of Work: - Providing cleaning services, mechanized environmental support services (up

keeping) Supplying skilled/unskilled Manpower & other Materials for Jalbhavan Bldg. & Sarkhej store

premises including Inspection bungalow) for TWO YEARS

It.N Tender Rate

Qty Item Description Unit Amount

o In Figure In Words

Maintenance and cleaning of Jalbhavan Building &

Sarkhej Store Inspection Bunglow Premisis including

all Cabins, all rooms, all passages, Glass

Partitions,Cleaning from Inside, lift portion, stair,

stair wall area, stair ceiling, stair railing, stair dust

bins, continuing cleaning of general toilets (Ladies

Toilet/Gents Toilet), officer’s toilet, attached

handicap/officer’s toilet inclusive of all utensils &

useable area & washable sanitary vessels, doors,

windows, Water coolers, terrace, internal roads, Two lacs

Gardening Work, compound, ducts of all side of

terrace & frontage of block as specified, cleaning of

24.00 area , name plate, name boards, board still, soffits, 225250.00 Month

entrance, waiting areas, service line shaft duct, A.C.

false ceiling, every area of block and throwing the

collected waste at specified place including

sweeping, mopping, scrubbing as per specified

schedule and as per instruction of engineer Also up

keeping and cleaning of doors, windows incl. glass

on both sides, cleaning of walls, cleaning of all

electrical accessories like fans, tube light etc.also

cleaning of service shaft, duct etc. daily and daily

cleaning of courtyard, paver block, parking area

including Shifting/throwing of all type of waste,or

any type of used or non usable Material as and when

required and as per instruction of office incharge.

24.00 Supplying of Consumable Materials ,as per detail list 38240.00 thousand two Month

2 hundred forty

(FOR MONTHLY SUPPLY)

2.00 Supplying of Consumable Materials ,as per detail list 48970.00 thousand Job

(FOR SUPPLY Once per Year) nine hundred

Labour Charges for Cleaning of 1 No. U.G. Sump

Lac litre. Capacity, 1 No .O.H. Tank 15000 litre.

Capacity, 1 No. Tank of 2000 to 3000 litre. Capacity

and 1 no Rain water Sump 100000 litre capacity

including cleaning and removing of algae,

calcinations, sludge, dirt deposition from bottom

and as well as from wall of sump/tank, disinfection

by bleaching powder with all necessary tools and

plants, labours and cost of disinfectant etc.

U.G. Sump 22000 litre. Capacity (every Three thousand one

4.1 months) hundred and

Over Head Tank 15000 litre. Capacity (every Three thousand one

4.2 months) hundred and

Volume-III, PRICE BID

8.00 2000 Litre. Capacity PVC Tank (every Three months) 300.00 Hundred Job

100000 litre Capacity Rain Water Storage sump thousand two

4.4 (Every Six Months) hundred

Providing Skilled Mason / Carpenter / Plumber as Man

150.00 725.00 Hundred

5 and when required as per instruction of engineer in Day

(Rupees Sixty Five Lac sixty Thousand One hundred and Sixty Two Only)

Note: Above Rates are Inclusive of All Taxes but Excluding of GST (Goods and Service Tax), Service

I/we am/are willing to carry out the above work at ______ % Above/Below (In Words _____________ ) (should be

written in figures and words) the estimated rate mentioned above, amounting Rs. _________________ . (Rs. In Words

Executive Engineer

Public Health Works Division

Volume-III, PRICE BID

Detailed Technical Specification

Maintenance and cleaning of Jalbhavan Building & Sarkhej Store Inspection Bungalow Premises

including all Cabins, all rooms, all passages, Glass Partitions, Cleaning from Inside, lift portion, stair,

stair wall area, stair ceiling, stair railing, stair dust bins, continuing cleaning of general toilets (Ladies

Toilet/Gents Toilet), officer’s toilet, attached handicap/officer’s toilet inclusive of all utensils &

useable area & washable sanitary vessels, doors, windows, Water coolers, terrace, internal roads,

Gardening Work, compound, ducts of all side of terrace & frontage of block as specified, cleaning of

area , name plate, name boards, board still, soffits, entrance, waiting areas, service line shaft duct,

A.C. false ceiling, every area of block and throwing the collected waste at specified place including

sweeping, mopping, scrubbing as per specified schedule and as per instruction of engineer Also up

keeping and cleaning of doors, windows incl. glass on both sides, cleaning of walls, cleaning of all

electrical accessories like fans, tube light etc. Also cleaning of service shaft, duct etc. daily and daily

cleaning of courtyard, paver block, parking area including Shifting/throwing of all type of waste, or

any type of used or non-usable Material as and when required and as per instruction of office in

Category Qty. of Month

1 Facility Manager/Supervisor 1 8

House Keeping Serviceman For jalbavan 1 Ground Floor - parking

2 etc. & 1 Terrace 2 8

3 House Keeping Serviceman For 1 to 6th floor of Jalbhavan 6 8

House Keeping Serviceman for cleaning of all toilets & bathrooms &

4 Sewer (for G+6) (Twice a day) (1 for Jal bhavan officer and 1 for 2 8

general toilet)

House Keeping Serviceman for cleaning of all toilets & bathrooms &

5 Sewer 1 for Sarkhej store) 1 4

6 Gardener (Jal Bhavan) 1 4

House Keeping Serviceman & Gardner For Sarkhej store Whole

7 area Inspection Bungalow 2 4

Volume-III, PRICE BID

ઓફીસ સમય દર યાન(બપોરના ૧૨ વા ય પછી) (Dusting, Sweeping and Mopping),

Deep Cleaning વે ુમ લીનર તથા જ રી સુસંગત આધુિનક સાધનોથી કરવાની રહેશ.ે

(A) કચેરી ઉઘડતા પહેલા કામગીરી ( સવાર ે 7-30 9-30 hrs )

Volume-III, PRICE BID

(B) િદવસ દર યાન કામગીરી ( સવાર ે 9-30 - 18-30 hrs)

 ઠેકેદાર ી વારા રાખવામાં આવેલ માણસોના પી.એફ માટે Directorate of Pension and Provident

Fund,gujrat મુજબ ના િનયમોનું ચુ ત પણે પાલન કરવાનું રહેશ.ે

Volume-III, PRICE BID

Supplying of Consumable Materials, as per detail list (FOR MONTHLY SUPPLY).

Monthly Supply of Material

Sr. No. Item Description

Floor Cleaner Liquid Phyniel (3 Ltr. Per day) (2 ltr for 90.00 Ltr.

jalbhavan & 1 for sarkhej store)

Officer's Toilet Cleaner (Blue Harpic) 30.00 Ltr.

(1 Ltr. Per day)

Toilet Cleaner(ACID) (6 Ltr. Per day)

(5 Ltr per day for jalbhavan General toilet and 1 ltr

per Day for sarkhej)

4 Mopset cotton(ઊભા પોતા) 8.00 Nos.

(6 for Jalbhavan + 2 for Sarkhej)

5 Grass Dry Broom- ઘાસની સાવરણી 10.00 Nos.

(8 for Jalbhavan + 2 for sarkhej)

Plastic Broom ( લા ટીક નો સાવરણો) Bathroom and

wet floor cleaning

(6 for jalbhavan 2 for sarkhej)

Coconut Palm Garden Broom 8.00 Nos.

(4 for Jalbhavan + 4 for sarkhej)

Dusting Cloth 24X24 inch. 24.00 Nos.

(20 for jalbhavan + 4 for Sarkhej store)

Bathroom / Toilet Air Freshener Blocks - 10 Gram 15.00 Nos.

pack for officer's Toilets jalbhavan

Glass Cleaning Spray (20 ltr. Per Month for 20.00 Ltr.

Naphthalene Ball 200 gram

Office Air Freshener (240 ml) 20.00 No.

(for Officer's Cabin + meeting room)

Mosquito Killer Spray (625 ml Pack) for jalbhavan

Hand Wash (10 liter)

Volume-III, PRICE BID

Supplying of Consumable Materials, as per detail list (FOR SUPPLY Once per Year)

Sr. No. Item Description Qty. per Year Unit

20 Ltr. Bucket for Cleaning Work 20.00 Nos.

(8 for Jalbhavan + 2 for Sarkhej)

2 Cobweb Cleaning Broom 25.00 Nos.

Dust Collecting Pan Plastic Medium size 25.00 Nos.

(8 for jalbhavan + 2 for Sarkhej Store)

Toilet Cleaning Brush 25.00 Nos.

(8 for jalbhavan+2 for Sarkhej)

Small Dustbin For Each officer/office 100.00 Nos.

worker (5 liter Capacity)

Big Dustbin For Each Floor of Jalbhavan 20.00 Nos.

(70 ltr Capacity)

Rubber Plunger for Drain/Sink

unblocked (25 for Jalbhavan + 5 for

Labour Charges for Cleaning of 1 No. U.G. Sump 0.22 Lac Ltr. Capacity, 1 No.O.H. Tank

15000 ltr. Capacity, 1 No. Tank of 2000 to 3000 Ltr. And 1 No of Rain water harvesting

sump of 1 lac lit Capacity including cleaning and removing of algae, calcinations,

sludge, dirt deposition from bottom and as well as from wall of sump/tank, disinfection

Volume-III, PRICE BID

by bleaching powder with all necessary tools and plants, labours and cost of

disinfectant etc complete.

Providing Skilled Mason/Carpenter/Plumber as and when required as per instruction of

engineer in charge.

Volume-III, PRICE BID

ભાવમાં આવેલ ભાવ દરેક કારના અ ય ટે (GST િસવાય ) તથા સિવસચાજ સાથેનો રહેશ.ે જે

ટે અથવા સિવસચાજ અલગથી આપવામાં આવશે નહી.GST નું ચુકવણું અલગ થી કરવામાં

આવશે.કો ટે ટર એ ટે ડર ભરતા સમયે GST િવનાના ભાવો ભરવાના રહેશ.ે

Volume-III, PRICE BID

અને ગટર યવ થા બોડ (GWSSB)ના જલભવન તથા સરખેજ ટોર ખાતે આવેલ હાલની માળખાકીય

Toilet Cleaning Register

Toilet of……. …….Floor ………………..officer Toilet / General Toilet / Ladies / Gents / Handicap

WC / Soap & Odor /

Floor & Trash Cleaner Supervisor

Date Time Urinal Paper Spray

Mopped Sink Emptied Sign Sign

Cleaned Refilled Done

Volume-III, PRICE BID

Floor/offices Cleaning Register

Sign of Rectificati Supervis

Date Floor/Area Tasks Executed related staff on (if or

of office needed) Clearance

Parking and Premises Cleaning trash and

collect trash etc

Dry sweeping, & damp

Dry sweeping, & damp

Electric panel Room Dry sweeping etc

Pump Room Dry sweeping etc

Dry sweeping, & damp

Dry sweeping, damp

mopping, tables&

Office of Executive Engineer (CIVIL) chair cleaning,

including all cabin and Branches of

dusting, wiping of

Dry sweeping, damp

mopping, tables&

Office of Deputy Ex. Eng (CIVIL) chair cleaning,

including all cabin and Branches of

dusting, wiping of

Common Passages and common Dry sweeping, damp

Dry sweeping, damp

Water Room mopping and Cleaning

of Chowkadi etc

Stair wiping, water

Pantry cooler sink cleaning,

Glass doors wiped,

Dry sweeping, damp

Office of Executive Engineer (Mech) mopping, tables&

including all cabin and Branches of chair cleaning,

office dusting, wiping of

Volume-III, PRICE BID

Dry sweeping, damp

Office of Deputy Ex. Eng (Mech) mopping, tables&

including all cabin and Branches of chair cleaning,

office dusting, wiping of

Dry sweeping, damp

mopping, tables&

Old E.D closed offices all Room chair cleaning,

dusting, wiping of

Common Passages and common Dry sweeping, damp

Dry sweeping, damp

Water Room mopping and Cleaning

of Chowkadi etc

Stair wiping, water

Pantry cooler sink cleaning,

Glass doors wiped,

mat dusting, etc

Dry sweeping, damp

Office of Superintending Engineer mopping, tables&

(Civil) including all cabins and chair cleaning,

Branches of office dusting, wiping of

Dry sweeping, damp

Office Superintending Eng (Mech) mopping, tables&

including all cabin and Branches of chair cleaning,

office dusting, wiping of

Common Passages and common Dry sweeping, damp

Dry sweeping, damp

Water Room mopping and Cleaning

of Chowkadi etc

Stair wiping, water

Pantry cooler sink cleaning,

Glass doors wiped,

Entrance mat dusting, floor

Dry sweeping, damp

mopping, tables&

Office of Chief Engineer Cabin chair cleaning,

dusting, wiping of

Dry sweeping, damp

mopping, tables&

Office of Chief Engineer all cabin and

chair cleaning,

Branches of office

dusting, wiping of

Common Passages and common Dry sweeping, damp

Dry sweeping, damp

Water Room mopping and Cleaning

of Chowkadi etc

Volume-III, PRICE BID

Stair wiping, water

Pantry cooler sink cleaning,

Glass doors wiped,

Entrance mat dusting, floor

Dry sweeping, damp

mopping, tables&

Office of Unit Manager Wasmo incl.

chair cleaning,

all cabin and Branches of office

dusting, wiping of

Dry sweeping, damp

mopping, tables&

District Laboratory including all

chair cleaning,

dusting, wiping of

Common Passages and common Dry sweeping, damp

Area and Store Room mopping

Dry sweeping, damp

Water Room mopping and Cleaning

of Chowkadi etc

Stair wiping, water

Pantry cooler sink cleaning,

Glass doors wiped,

Entrance mat dusting, floor

Table cleaning, glass

Conference Room

wiping, trash emptied

Dry sweeping, damp

mopping, tables&

GWIL OFFICE Incl. all store Room chair cleaning,

dusting, wiping of

Dry sweeping, damp

mopping, tables&

Server Room and Chairman Room chair cleaning,

dusting, wiping of

Common Passages and common Dry sweeping, damp

Area and Store Room mopping

Dry sweeping, damp

Water Room mopping and Cleaning

of Chowkadi etc

Stair wiping, water

Pantry cooler sink cleaning,

Glass doors wiped,

Entrance mat dusting, floor

Volume-III, PRICE BID

Weekly Work Activity Register

Location / Machine /

Planned Actual Staff In charge

Task Description Floor / Office Chemicals

Date Date Count Sign

Carpet Vacuum /

Glass Partition / window

Sofa / Chair Upholstery

High Ceiling Cobweb

Floor Scrubbing & Buffing or

shifting non usable material

or cleaning and staking of

Housekeeping Consumable Stock Register monthly

Stock Issued To Stock In-

Opening Stock Issued Closing

Date Received (Staff Charge

Balance (Outward) Balance

(Inward) Name) Sign

House Keeping Staff Register

Shift Contractor Office

Sr Duty Area Time In Time Out

Date Staff ID / Name Total Supervisor incharge

No. / Zone Sign Out

(Hrs) Sign sign

Cleaning Complaint & Rectification Register

Reported Assigned Rectification Sign of

Sr. No. Date & Time Location /

By To Time complainant

Volume-III, PRICE BID

Penalties In case of Non Compliance to Standard Operating Procedure

Sr No Description Penalty

Failure to properly clean, dust, mop, and maintain offices,

cabins, workstations, toilets, parking areas, Terrace, Terrace

1 and lift room, staircase and premises, including removal of

trash, dust, cobwebs, and foul odors and replenishment of

Water Room Chowkadi and Water cooler Duct dirty after

2 Rs.500 Per instance

core working hours.

3 Glass partitions/doors or window visibly smudged or dirty.

4 Absence of cleaning staff or Gardner without prior notice

Expenses incurred or Rs.

Hazardous spill (chemical, oil, sewage) not attended to 700 per instance Whichever

5 of the two is higher

within 30–60 minutes.

6 Damage to office property/equipment during cleaning.

Shortage of Manpower per missing worker per day as a

7 Rs.700 per person per Day

administrative penalty

Lack of Consumables/Tools- work Affected or stops due to

non availability of essential materials and tools Or required

8 material described in tender not provided by contractor in Rs.500/- per material per day

enough quantity or quality or as instructed by in charge

Not using Clean foul smell free mop and not cleaning dustbin

9 properly including not washing of dustbin and used mop and Rs.100/- per instance

other cleaning utensils properly after use

Not Providing Bill Monthly Basis within 10 days after month

Rs.1000/- per Register per

11 Not Maintaining Register as per described in Tender

12 Not obeying of Instruction of In charge Person Rs.500/- per instance

13 Unbadged or non-uniformed staff Rs.200/- Per Person Per Day

Expenses incurred or

For not providing Plumber/Masson/Carpenter as and when

14 Rs.750/- Whichever of the

needed within Time Prescribed by Person in charge

Volume-III, PRICE BID

1. The Schedule specifies the procedure for all such assessment of the items

specified in Schedule B.

2. Each item of Schedule-B has been divided into broad components. The Employer's

Representative shall assess the value of each component as indicated in

paragraph 6 herein below.

3. Percentages are indicated against each component of each items specified in

Schedule B, based on the Employer's best appreciation of the value of the

component as related to the total costs of the concerned item as whole. A head

titled (any other item(s)) is included in each breakdown of schedule and the

tenderer shall at the time of tendering indicate any additional items which he

considers necessary but cannot be covered by any of the heads indicated in the

4. The percentage breakup as indicated in the Schedule may differ from that

corresponding to the tenderer’s scheme and design and he should take this into

account while quoting his lump sum prices for the items specified in Schedule-B.

5. The contractor shall, after approval of his detailed designs and drawings furnish

to the Employer's Representative an initial bill of quantities to all major items,

to be reviewed and updated periodically with the Employer's Representative.

This bill of quantities will be used for assessment of percentage progress of the

component at any stage. By measurement jointly taken by the Employer's

Representative and the Contractor, mutually agreed and entered in the

measurement books in the form and by the method approved by the Employer's

Representative, and signed jointly by both the parties.

Signature of contractor Executive Engineer

P. H. Works Dn., G.W.S.S.B,